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HomeMy WebLinkAbout1991-09-05 - Board of Directors Meeting Minutes-l 's' 7 Page September 5, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED MEETING September 5, 1991 The Adjourned Meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., September 5, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Janet Morningstar, District General Counsel; Chuck Gray, Senior Engineering Technician; Ray Harsma, Operations Superintendent; Beverly Meza, Acting Business Manager; Michael Payne, Assistant General Manager; Michael Robinson, Assistant Administrator; Yury Zaslavsky, Assistant Engineering Manager; and, Barbara Bower, Secretary to the General Manager. CONSENT CALENDAR On a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0, to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of August 22, 1991. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $787,147.48 on Check Nos. 8254, 8694, 8781 through 8857; and Payroll Check Nos. 1903 through 1975. Item 4. Approval of Progress Payment No. 2 to SSC Construction, Incorporated, in the amount of $201,150.00 for construction of the Camino De Bryant Reservoir, Job No. 8935. Item 5. Approval of Progress Payment No. 8 to BFI Constructors in the amount of $381,028.00 for construction of the Elk Mountain Reservoir; and payment of the retention to El Dorado Bank in the amount of $42,336.00. Item 6. Approval of the Quitclaim Deed of Easement with Seven Fortunes Partners V for their project located at the southeast corner of Old Canal Road and Oakcrest Circle; and authorize the President and Secretary to execute the Quitclaim Deed, Job No. 9129. Page A 2M September 5, 1991 Item 7. Authorization to solicit bids for three 3/4 ton cab and chassis service trucks. Item 8. Authorization to solicit bids for a one year paving contract. Item 9. Reject claim submitted by Dawne and John Sandoval for damages to their property at 18450 Flora Drive and refer the claim to the Joint Powers Insurance Authority. ACTION CALENDAR Item 10. Consideration of Resolution designating representative to vote on behalf of the District at CSDA annual and special meetings. William Robertson, General Manager, introduced this item with a report that CSDA bylaws require each member to designate in writing a representative authorized to vote on matters brought before the membership at annual and special meetings. In addition, the bylaws require each member to designate an alternate representative in the event the designated representative is unable to attend the meeting. Mr. Robertson reported that Director Korn is the designated CSDA representative and Director Fox has volunteered to act as the alternate representative. On a motion by Vice President Armstrong and seconded by Director Scanlin the Board of Directors voted 5-0 to adopt Resolution No. 91-26 designating representatives authorized to vote on behalf of the District at CSDA annual and special meetings. Item 11. Consideration of an Agreement with the County of Orange for adjusting Sewer Manhole Covers. Mr. Charles Gray, Senior Engineering Technician, introduced this item with a review of the County work plan, manholes affected by the County work and costs to raise manhole covers. Mr. Gray reported the County has prior rights over the District in the work area, therefore, the District must either raise the manholes with it's own forces or contract with the County to raise manholes. Mr. Gray concluded with a report that it is cost effective for the County to do the work. On a motion by Vice President Armstrong and seconded by Director Korn the Board of Directors voted 5-0 to approve an Agreement with the County of Orange for adjusting the District's Sewer Manhole Covers within their street resurfacing project for an estimated cost of $5,082.00; and authorize the President and Secretary to execute the Agreement. Item 12. Consideration of Resolution authorizing and directing the condemnation of property for the Lomas De Yorba Booster Station-Continued from the Board meeting of August 8, 1991. Mr. Yury Zaslavsky reported the District has received a letter from Mr. Jack Hawk, representing Hoffman Associates, requesting continuance of this matter to the September 19, 1991 Board of Directors meeting. Mr. Zaslavsky went on to report the District's Legal Counsel concurred with the request, therefore, staff recommended continuing the matter until September 19, 1991. Following a discussion of the project costs identified in the Agenda Report and why Mr. McCormick was specified in the proposed Resolution, and on a motion by Director Fox and seconded by Director Scanlin the Board of Directors voted 5-0 to continue this matter to September 19, 1991. Page September 5, 1991 GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. Mr. Robertson reported the pump is being installed in Well No. 17 and test pumping will begin next week; production for August 1991 was down 19% compared to August 1990; and the employees have put together the 1st Annual YLWD Golf Tournament scheduled for Saturday, October 19th beginning at 12:30 p.m. at a cost of $20 per person. The event is open to all employees, Directors and their spouses. LEGAL COUNSEL'S REPORT Item 14. Legal Counsel's oral report and comments. Ms. Morningstar reported that Judge Lee has yet not made a decision on the prior rights arbitration. In addition, Ms. Morningstar reported the District is one of two agencies that have not signed the MWDOC VEPO agreement. Mr. Robertson reported the District uses the AMP radio system instead of the VEPO radio for emergency communications, and the staff is reviewing the VEPO agreement. STANDING COMMITTEE REPORT Item 15. No Executive-Administrative-Organizational Committee was scheduled. Item 16. Report on Finance-Accounting Committee meeting of September 4. The Committee reported the status of the 1991 Audit, Water Rate Report and Sewer Drainage Area Report were discussed at the September 4, 1991 Committee meeting. The Committee facilitated a lengthy discussion of water rate alternatives currently under review. Item 17. Report on Personnel Committee meeting of August 29. The Committee reported the General Manager's evaluation process, conduct at public meetings, maternity leave policy and break in service were discussed at the August 29, 1991 Committee meeting. Item 18. Report on Planning-Engineering-Operations Committee meeting of August 29. The Committee reported the Texaco Water Well acquisition, Brighton Preannexation Agreement, Bryant Ranch wells, Agreement to raise sewer manholes, water main break on Lakeview Avenue, Booster Station land acquisition and sewer drainage areas were discussed at the August 29, 1991 Committee meeting. Item 19. A Public Information Committee meeting was scheduled for Monday, September 9, 1991 at 2:30 p.m. at the District office. INTERGOVERNMENTAL MEETINGS Item 20. Report on Planning Commission meeting, August 28. Director Korn reported that nothing of interest to the District was discussed by the Planning Commission. Item 21. Report on MWDOC meeting, September 4. President Knauft reported that that VEPO agreements were discussed at the September 4, 1991 MWDOC meeting. Page- lz, September 5, 1991 Item 22. Report on OCWD meeting, September 4. Director Fox reported the OCWD staff have moved into their new building, Ms. Susan Trager presented a briefing on the Bay-Delta hearings, and a discussion of a water reclamation plant located near the intersection of the 57 and 60 freeways. BOARD MEMBER COMMENTS Item 23. Director Fox. Director Fox reported on a news article that the City of Westminster doubled their water rate. Item 24. Director Korn. Director Korn had nothing to report. Item 25. Director Scanlin. Director Scanlin reported he will be out of the state between September 10. and 17th, and inquired about the construction surrounding Anaheim Lake. Assistant General Manager Payne reported the construction is the installation of new pumps to dewater the lake. Item 26. Vice President Armstrong. Vice President Armstrong reported on the demographic statistics for the Yorba Linda area. Item 27. President Knauft. President Knauft had nothing to report. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. CLOSED SESSION On a motion by Vice President Armstrong and seconded by Director Fox the Board of Directors voted 5-0 at 9:21 a.m. to go into closed session to discuss the following personnel matter: Item 28. Personnel Committee review of the General Manager°s Evaluation Process. On a motion by Director Korn and seconded by Director Fox the Board of Directors voted 5-0 at 10:15 to return to open session. ADJOURNMENT On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 at 10:20 a.m. to adjourn the meeting to Thursday, September 19, 1991 at 8:30 a.m. at the District Boardroom. illiam be n General Manager/Secretary