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HomeMy WebLinkAbout1991-09-19 - Board of Directors Meeting MinutesZIC Page September 19, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED MEETING September 19, 1991 The Adjourned Meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., September 19, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Chuck Gray, Senior Engineering Technician; Ray Harsma, Operations Superintendent; Robin Katz, Customer Service Supervisor; Michael Payne, Assistant General Manager; Michael Robinson, Assistant Administrator; Yury Zaslavsky, Assistant Engineering Manager; and, Barbara Bower, Secretary to the General Manager. CONSENT CALENDAR On a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0, to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of September 5, 1991. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $506,882.58 on Check Nos. 7198, 7199, 7499, 7500, 8780,8858, 8866 through 8954; and Payroll Check Nos. 2016 through 2079; and one wire to MWDOC in the amount of $234,133.20 dated September 12, 1991. Item 4. Approval of payment to Woodcrest Development, Inc. in the amount of $294,191.52 for the reimbursement of construction costs for the Camino De Bryant Pipeline, 35 days after the Notice of Completion has been recorded and if no liens have been filed. Item 5. Consideration of Resolution authorizing and directing the condemnation of property for the Lomas De Yorba Booster Station - Continue to the Board of Directors meeting of October 10, 1991. Item 6. Approval of Treasurer's Report for July 31, 1991. Page September 19, 1991 PUBLIC HEARING Item 7. Consideration of Sewer Drainage Area Fees - Continued from the Board of Directors's meeting of August 22, 1991. President Knauft opened the public hearing at 8:40 a.m. William Robertson, Secretary, reported the proof of publication for the August 22, 1991 public hearing was posted in accordance with State law and that a Notice of Adjournment to September 19, 1991 was properly posted. In addition, Mr. Robertson reported that no correspondence and/or petitions from the public were received on this matter. Mr. Robertson opened the public testimony with an audio/visual report, and interactive discussion with the Board, on the history of sewer service in the community; financial policy adopted by the Board of Directors; and why those financial policies were adopted. Mr. Robertson turned over the staff presentation to Michael Payne, Assistant General Manager, for an audio/visual presentation on the history of the Sewer Drainage Areas; capital facilities required to complete the master planned Trunk Sewer system; the estimated cost of remaining capital facilities; and a summary of the Sewer Drainage Area Report for Fiscal Year 1991-92. Mr. Payne then recommended the Board of Directors: 1) reaffirm the District's commitment that all land must either construct Trunk Pipelines or pay a fair share for the Trunk pipelines installed by others by retaining the current "pay-as-you-grow" financial policies as adopted by Resolution 41, 42, 89, 100 and 154; 2) consolidate the service area into two Drainage Areas designated as Drainage Area No. 1 and 2; 3) establish Drainage Area 1 Service Charge at $1,630 per acre and Drainage Area 2 Service Charge at $875 per acre; and 4) authorize the transfer of $227,262 in Drainage Area reserve funds into the Sewer Capital Improvement/Replacement Fund. Mr. Payne concluded staff's testimony with a recommendation to accept the Sewer Drainage Area Report along with the recommendations contained therein, adopt Resolution 91-27 establishing Service Charges for Drainage Area No. 1 and 2, and adopt Resolution No. 91-28 amending the Sewer Rules and Regulations to be consistent with the Drainage Area Report. There was no testimony from the public. President Knauft closed the public hearing. President Knauft declared a recess beginning at 9:54 a.m. The meeting reconvened at 10:02 a.m. with all Board and staff members present. The Board held a general discussion on the Report and proposed action. The Board requested minor language revisions in the report and Mr.. Robertson reported staff will incorporate the changes. In addition, the Board requested minor amendments in Resolution No. 91-27 to clarify which section of the rules were affected by development Fees. On a motion by Director Fox and seconded by Director Scanlin, the Board of Directors voted 5-0 to receive and accept the Sewer Drainage Area Report for Fiscal Year 1991-92. On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5 - 0 to adopt Resolution No. 91 - 27 setting Sewer L4_1 9„ Page September 19, 1991 Development Fees. On a motion by Vice President Armstrong and seconded by Director Scanlin, the Board of Directors voted 5-0 to adopt Resolution 91-28 amending the Rules and Regulations with regard to Sanitary Sewer Service. ACTION CALENDAR Item 8. Consideration of Agreement for Design Services to rehabilitate Well No. 10. Mr. Chuck Gray, Senior Engineering Technician, introduced this subject with a report on Well No. 10. Mr. Gray reported that during this period of drought, local well supply is very important to the District and that rehabilitation of the well was identified in the approved 1991-92 Five Year Plan and annual Budget. There was a general discussion on the alignment of the Well No. 10 pipeline in the proposed extension of Mira Loma Avenue, connection of telemetry and related electrical components, and OCWD financing for this project. On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5-0 to approve an Agreement with James M. Montgomery in the amount of $26,600.00 for engineering services for the rehabilitation of Well No. 10; and authorize the President and Secretary to execute the Agreement, Job No. 9123. Item 9. Consideration of a request for support of candidate for ACWA Vice President. Michael Robinson, Assistant Administrator, introduced this subject with a report that Mr. Phillip N. Short has requested support for his candidacy as ACWA Vice President. Mr. Robinson reported the candidate's opinion on southern California water issues is unknown to the District. The Board noted the candidate's experience is limited to the ACWA Joint Powers Insurance Authority Board of Directors and not the ACWA Board of Directors. On a motion by Vice President Armstrong and seconded by Director Korn the Board of Directors voted 5-0 to table consideration of this matter. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. Mr. Robertson reported the Well No. 17 test was pumped at 900 gallons per minute. Currently, staff is working with the engineers to complete design and selection of pumps for the well. In addition, Mr. Robertson requested that each Director complete the ACWA Conference registration form and return it to Ms. Bower at their convenience. STANDING COMMITTEE REPORT Item 11. No Executive-Administrative-Organizational Committee was scheduled. Item 12. Report on Finance-Accounting Committee meeting of September 4. The Committee reported the status of the 1991 Audit, Water Rate Report and Sewer Drainage Area Report were discussed at the September 4, 1991 Committee meeting. The Committee facilitated a lengthy discussion of water rate alternatives currently under review. Page 2- September 19, 1991 Item 13. Schedule a Finance-Accounting Committee meeting. The Committee scheduled a meeting for Wednesday, October 9, 1991 at 9:00 a.m. at the District office. General Manager Robertson reported that due to schedule changes, the Water Rate report for Fiscal Year 1991-92 will be presented at the Board's October 24, 1991, meeting instead of the October 10, 1991, meeting. Item 14. No Personnel Committee meeting report was scheduled. Item 15. No Planning-Engineering-Operations Committee meeting report was scheduled. Item 16. A Planning-Engineering-Operations Committee meeting was scheduled for Wednesday, October 2, 1991, at 9:00 a.m. Item 17. Report on Public Information Committee meeting of September 9, 1991. The Committee reported that the: final review of the Draft 1991-92 Annual Report, request to include message in the District's newsletter, Fall addition of the Waterlines newsletter, Xeriscape Seminar, Placentia Heritage Days parade, Yorba Linda Fiesta Days parade and street fair, newspaper advertisement for the shower head retrofit program and Yorba Linda historical magazine were discussed at the September 9, 1991, Committee meeting. INTERGOVERNMENTAL MEETINGS Item 20. Report on Planning Commission meeting, August 28. Director Korn reported that nothing of interest to the District was discussed by the Planning Commission. Item 21. Report on MWDOC meeting, September 4. President Knauft reported that that VEPO agreements were discussed at the September 4, 1991 MWDOC meeting. Item 22. Report on OCWD meeting, September 4. Director Fox reported the OCWD staff have moved into their new building, Ms. Susan Trager presented a briefing on the Bay-Delta hearings, and a discussion of a water reclamation plant located near the intersection of the 57 and 60 freeways. President Knauft declared a five minute recess beginning at 11:14 a.m. BOARD MEMBER COMMENTS Item 23. Director Fox. Director Fox reported that his wife is going in for hip surgery on October 10, therefore will not attend the October 10 Board meeting. Item 24. Director Korn. Director Korn had nothing to report. Item 25. Director Scanlin. Director Scanlin had nothing to report 3 Page September 19, 1991 Item 26. Vice President Armstrong. Vice at the Placentia and Yorba Linda parades reported they will try to attend both parades. President Armstrong discussed participation . Directors Armstrong, Knauft and Scanlin Item 27. President Knauft. President Knauft reported that AB2111 (Polanco), regarding desalination, is on the Governor's desk. Mr. Robertson reported the District mailed a letter opposing AB2111 to several legislators. Following a general discussion, the President instructed staff to prepare a letter requesting that the Governor veto AB2111. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 at 11:23 a.m. to adjourn the meeting to Thursday, October 10, 1991 at 8:30 a.m. at the District Boardroom. IL-41A /,a i iam J. Robertson General Manager/Secretary