HomeMy WebLinkAbout1991-10-10 - Board of Directors Meeting MinutesPage z a a 6-4
October 10, 1991
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED MEETING
October 10, 1991
The Regular Meeting of the Board of Directors of the Yorba Linda Water District was
called to order by President M. Roy Knauft, Jr. at 8:30 a.m., October 10, 1991, at the
District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Arthur
C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr.
Director Sterling Fox was absent. Also present were William Robertson,
Secretary/General Manager; Chuck Gray, Senior Engineering Technician; Ray Harsma,
Operations Superintendent; Beverly Meza, Acting Business Manager; Michael Payne,
Assistant General Manager; Michael Robinson, Assistant Administrator; Yury Zaslavsky,
Assistant Engineering Manager; and, Barbara Bower, Secretary to the General
Manager. Visitors present were Ms. Chris Berry, a member of the general public
observing the meeting; Ms. Mary Rohrer representing Diversified Shopping Centers;
and Alan Cummins representing S & S Construction Company.
CONSENT CALENDAR
Prior to voting on the Consent Calendar, William Robertson, General Manager,
requested that Agenda Item No. 11 be removed and continued to a future Board of
Directors meeting. Following a discussion regarding the location of the valve in Agenda
Item No. 4 and clarification of the lien period in Agenda Item No. 10, and on a motion by
Vice President Armstrong and seconded by Director Korn, the Board of Directors voted
4-0, to approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Adjourned meeting of September 19, 1991.
Item 2. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 3. Approval of payment of bills, payroll and refunds in the amount of
$1,095,052.66 on Check Nos. 6946, 7157, 7158, 7679, 8859, 8957 through 9075; and
Payroll Check Nos. 2081 through 2143; and two wires, one to ACWA-HPIT in the
amount of $16,653.57 dated September 26, 1991, and one to MWDOC in the amount of
$241,318.40 dated October 10, 1991.
Item 4.. Approval of an Agreement with Willdan Associates for the Design Engineering
Services of the 26 inch valve in Richfield Road in the amount of $6,867.00; and
authorize the President and Secretary to execute the agreement.
Item 5. Approval of an Agreement with James M. Montgomery for the Design
Engineering, Construction Management and Inspection Services in Imperial Highway at
Prospect Avenue, at Eureka Avenue and at Casa Loma Avenue in the amount of
$25,860.00; and authorize the President and Secretary to execute the agreement.
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October 10, 1991
Item 6. Approval of the Terms and Conditions for Water Service with Diversified
Shopping Center 4 for their project located at the northeast corner of La Palma Avenue
and Lomas De Yorba East, Lot 1 of Tract No. 11559.
Item 7. Approval of Progress Payment No. 3 to SSC Construction, Incorporated, in the
amount of $72,117.00 for construction of the Camino De Bryant Reservoir, Job No.
8935.
Item 8. Approval of Annual Agreement with Sam W. Peterson and Associates Inc. for
engineering services; and authorize the President and Secretary to execute the
agreement.
Item 9. Approval of Progress Payment No. 9 to BFI Constructors, in the amount of
$181,085.00 for construction of the Elk Mountain Reservoir project, and authorize the
staff to deposit $20,121.00 with Escrow Agent El Dorado Bank as substitute for retention
earnings, Job No. 8918.
Item 10. Approval of Payment to Pacific Scene, Incorporated in the amount of
$122,710.00 for the reimbursement of construction costs for the Zone 6, transmission
pipeline, and the Hidden Hills Pressure Reducing Station, 35 days after the Notice of
Completion has been recorded and if no liens have been filed.
Item 11. Approval of a Purchase Agreement with Villa Ford of Orange in the amount of
$8,613.64 for a new 1/2 ton pick-up truck.
Item 12. Approval of the Treasurer's report for August 31, 1991 as presented.
Item 13. Consideration of resolution authorizing and directing the condemnation of
property for the Lomas De Yorba Booster Station - Continue to the Board's meeting of
October 24, 1991.
ACTION CALENDAR
Item 14. Consideration of a Negative Declaration for the Lomas De Yorba Booster
Station. Yury Zaslavsky, Assistant Engineering Manager, introduced this matter with a
report on the booster station project and review of the negative declaration. Mr.
Zaslavsky reported the Negative Declaration was posted and circulated in accordance
with State Law and that, following the review period, only the Orange County
Environmental Management Agency responded. The County's response was no
comment on the document. Following a discussion of chlorination at this particular site,
and on a motion by Vice President Armstrong and seconded by Director Scanlin, the
Board of Directors voted 4-0 to approve the Negative Declaration; and authorize the staff
to file a Notice of Determination with the Orange County Clerks office.
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October 10, 1991
Item 15. Consideration of the proposed construction budget for Well No. 17. Yury
Zaslavsky, Assistant Engineering Manager, introduced this matter with a status report on
construction of Well No. 17 and a discussion as to how the $533,025 construction
budget was developed. In response to an inquiry by the Board, Mr. Zaslavsky clarified
that the budget for this well was $600,000 or one-half of the overall $1,200,000 budget
described in the Agenda Report. On a motion by Director Scanlin and seconded by
Vice President Armstrong the Board of Directors voted 4-0 to approved the proposed
construction budget of $533,025 for Well No. 17.
Item 16. Consideration of a one year Paving Contract. Ray Harsma, Operation
Superintendent, introduced this matter with a report that the staff secured bids for the
one year paving contract. Mr. Harsma reported the District received two bids, Jerry
Cross Paving was once again the low bidder and the bid price was the same as last
year. On a motion by Director Korn and Seconded by Director Scanlin the Board of
Directors voted 4-0 to approve a one year Paving contract with Jerry Cross Paving for
the lump sum of $5.75 per square foot.
Item 17. Consideration of sale of a portion of the Springview Reservoir property to
S&S Construction Company. William Robertson, General Manager, introduced this
matter with a report that S&S Construction Company has modified their tract layout
adjacent to the Springview Reservoir site and in order to build the tract as planned S&S
Construction needs to purchase about one-half acre of land from the District. Mr.
Robertson went on the report that in return for selling a portion of land, the District would
like additional improvement to the Springview Reservoir access road. Prior to
negotiating these improvements, the District will need to know how much the land is
worth. Following a general discussion on an appraisal for the site and deal points for an
agreement on sale of the land, ad on a motion by Vice President Armstrong and
seconded by Director Scanlin the Board of Directors voted 4-0 to authorize staff to
secure an appraisal of the Springview Reservoir land; and enter into negotiations with S
& S Construction Company.
DISCUSSION CALENDAR
Item 18. Quarterly Report on the status of Departmental Projects as defined in the
1991-92 Budget. Mike Robinson, Assistant Administrator, advised the Board this report
is in a new format focusing on accomplishments by the District as a whole instead of
individual departments. Following this presentation, Mr. Robinson presented an
audio-visual report on the status of projects defined in the 1991-92 Budget. The Board
of Directors interacted with staff during the presentation. This matter was for information
only and no action was taken.
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October 10, 1991
GENERAL MANAGER'S REPORT
Item 19. General Manager's oral report and comments. Mr. Robertson reported on the
following: former Director Howard Lindow would like a visit from Board members if they
have an opportunity; ACWA will give the District an award at the fall conference in San
Diego for having one of the ten best urban water management programs, the City and
residents on Hidden Hills Avenue have complemented Diane Dalton for her service to
residents of the area; the State of California Health Department has complemented staff
for their work on the Well No. 16 package; Beverly Meza is to be commended for an
excellent management letter in the annual Audit; and reminded Directors to complete
the CRWUA registration packet and return it to Barbara Bower as quickly as possible.
LEGAL COUNSEL'S REPORT
Item 20. Legal Counsel's oral report and comments. Legal Counsel was not present
at this meeting.
STANDING COMMITTEE REPORT
Item 21. No Executive-Administrative-Organizational Committee meeting report was
scheduled.
Item 22. Report on Finance-Accounting Committee meeting of October 9. The
Committee presented an oral report that the 1991 Audit and Water Rate Report were
discussed at the October 9, 1991 Committee meeting. President Knauft reported that
MWD is considering additional water rate increases that may significantly affect the
District's annual operating costs and water rates. Mr. Knauft went on to report that MWD
will hold a Committee meeting to discuss water rates on the morning of October 24,.
1991. To attend the MWD meeting and then provide the Board with the latest
information, President Knauft discussed with the Board that the October 24, 1991 Board
meeting be delayed until 2:00 in the afternoon instead of the regular time of 8:30 a.m.
The Board concurred and requested that the Secretary adjourn the 8:30 a.m. meeting
until 2:00 p.m. on October 24, 1991.
Item 23. No Personnel Committee meeting report was scheduled.
Item 24. Report on Planning-Engineering-Operations Committee meeting of October
2, 1991. The Lomas De Yorba Booster Station negative declaration; Bryant Ranch Well
No. 17 construction budget; Richfield Road 26 in such valve installation; Imperial
Highway construction projects; Paving contract; Etchandy Well renovation; Prospect
Avenue relocation project; Brighton Preannexation Agreement; Sewer consultant
contract; and S&S Land acquisition were discussed at the October 2, 1991
Planning-Engineering-Operation Committee meeting.
Item 25. No Public Information Committee meeting report was scheduled.
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October 10, 1991
INTERGOVERNMENTAL MEETINGS
Item 26. Report on Planning Commission meeting, September 25. Director Scanlin
reported that nothing of interest to the District was discussed by the Planning
Commission.
Item 27. Report on City Council meeting, October 1. Director Scanlin reported that
that nothing of interest to the District was discussed by the City Council.
Item 28. Report on CSDA Fall Conference, September 25. Director Korn reported on
the Special District Workers Compensation Authority Board of Directors meeting; CSDA
Fall conference; and CSDA Board of Directors meeting.
Item 29. Report on OCWD meeting, October 2. Director Fox was absent so no report
was made.
Item 30. Report on MWDOC meeting, October 2. President Knauft was on vacation
and did not attend this meeting.
ITEM 31. Report on WACO meeting, October 4. President Knauft was on vacation and
did not attend this meeting.
ITEM 32. Report on Planning Commission meeting, October 9. President Knauft
reported that that nothing of interest to the District was discussed at the Planning
Commission meeting.
BOARD MEMBER COMMENTS
Item 33. Director Fox. Director Fox was absent.
Item 34. Director Korn. Director Korn had nothing to report.
Item 35. Director Scanlin. Director Scanlin reported that Mr. Williams was pleased
with way staff helped solve his problem.
Item 26. Vice President Armstrong. Vice President Armstrong discussed the process
for bidding trucks and the status of neighborhood average calculations. Mr. Harsma
reported the staff advertises for bids in a publication of general circulation with the
District and also solicits bids from dealer. Beverly Meza reported the neighborhood
average calculations are almost finished and ready for use.
Item 27. President Knauft. President Knauft reported that AB2111 (Polanco),
regarding desalination, is still on the Governor's desk, discussed the Potlatch claim and
the Orange County Sanitation District portion of this year's property tax bill.
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October 10, 1991
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BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignments.
CLOSED SESSION
There was no closed session.
ADJOURNMENT
On a motion by Vice President Armstrong and seconded by Director Korn the Board of
Directors voted 4-0 at 9:56 a.m. to adjourn the meeting to Thursday, October 24, 1991 at
8:30 a.m. at the District Boardroom.
liam J. Robertson
General Manager/Secretary
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