HomeMy WebLinkAbout1991-11-12 - Board of Directors Meeting Minutes. Page 2309
November 12, 1991
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
November 12, 1991
The Adjourned Regular Meeting of the Board of Directors of the Yorba Linda Water
District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., November 12,
1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present
were Sterling Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul R. Armstrong and
President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General
Manager; Arthur G. Kidman, General Counsel; Chuck Gray, Senior Engineering
Technician; Cheryl Gunderson, Business Manager; Ray Harsma, Operations
Superintendent; Michael Robinson, Assistant Administrator; Yury Zaslavsky, Assistant
Engineering Manager; and, Barbara Bower, Secretary to the General Manager. Visitor
present was Brian Johnson representing AW Associates.
CONSENT CALENDAR
Prior to voting on the Consent Calendar Vice President Armstrong asked if the Board
could visit Elk Mountain Reservoir prior to filling the tank. General Manager Robertson
responded the staff will arrange a Board visit to the site. On a motion by Director Fox
and seconded by Director Korn, the Board of Directors voted 5-0, to approve the
Consent Calendar as follows:
Item 1. Approval of Minutes - Adjourned Regular meeting of October 24, 1991.
Item 2. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 3. Approval of payment of bills, payroll and refunds in the amount of $673,570.29
on Check Nos 7057, 7058, 8869, 8870, 9077, 9182 through 9200, 9210 through 9297;
and Payroll Check Nos. 2276 through 2340; and one wire to MWDOC in the amount of
$238,348.30 dated November 13, 1991.
Item 4. Approval of Progress Payment No. 4 to SSC Construction, Incorporated for
construction of the Camino De Bryant Reservoir, in the amount of $85,473.00; Change
Order No. 1 in the amount of $25,513.53 and a time extension of 10 calendar days, Job
No. 8935.
Item 5. Approval to release the Cash Bond with Woodcrest Development in the
amount of $2,000.00 for the Water Improvements for Tract No. 10043.
Item 6. Approval of Progress Payment No. 10 to BFI Constructors in the amount of
$187,936.00 for the construction of the Elk Mountain Reservoir project; and authorize
staff to deposit $20,881.00 with Escrow Agent Eldorado Bank as a substitute for
retention earnings, Job No. 8918.
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November 12, 1991
Item 7. Approval of a purchase agreement with GMC Truck Center in the amount of
$12,466.68 for a new 1/2 ton pickup truck.
ACTION CALENDAR
Item 8. Approval of payment to AW Associates No. 3, in the amount of $142,900.00 for
construction costs of the Lomas De Yorba Chlorination Facility. Yury Zaslavsky,
Assistant Engineering Manager, introduced this subject with a report that the developer
completed the chlorination facility in accordance with the District's standards and
specifications. Mr. Zaslavsky recommended reimbursement of the construction costs, in
accordance with an agreement with the developer, following recordation of the Notice of
Completion and no liens filed against the project. In response to an inquiry by the
Board, Mr. Zaslavsky reported the staff has reviewed all of the invoices. On a motion by
Vice President Armstrong and seconded by Director Scanlin, the Board of Directors
voted 5-0 to approve payment to AW Associates, Incorporated in the amount of
$142,900.00 for the construction costs of the Lomas De Yorba Chlorination Facility,
once the Notice of Completion has been recorded and no liens have been filed against
the project, Job No. 9121.
Item 9. Approval of payment to AW Associates No. 3, in the amount of $607,895.65 for
the reimbursement of construction for the Well Pipeline Project. Yury Zaslavsky,
Assistant Engineering Manager, introduced this subject with a report that the developer
completed the Well Pipeline project in accordance with the District's standards and
specifications. Mr. Zaslavsky recommended reimbursement of the construction costs, in
accordance with an agreement with the developer, following recordation of the Notice of
Completion and no liens filed against the project. In addition, Mr. Zaslavsky reported the
staff has reviewed all of the invoices. On a motion by Vice President Armstrong and
seconded by Director Fox the Board of Directors voted 5-0 to approve payment to AW
Associates, Incorporated in the amount of $607,895.65 for the reimbursement of
construction costs for the Well Pipeline Project, once the Notice of Completion has been
recorded and no liens have been filed against the project, Job No. 8934.
Item 10. Approval of the Financial Statements for the three months ending September
30, 1991. Cheryl Gunderson, Business Manager, reported on the District's financial
position for the three months ending September 30th. Following a general discussion
on LAIF interest accruals and on a motion by President Knauft seconded by Director
Scanlin the Board of Directors voted 5-0 to approve the Financial Statements for the
three months ending September 30, 1991.
Item 11. Consideration of a Sewer Maintenance Agreement with the City of Yorba
Linda. William Robertson, General Manager, introduced this subject with a report on the
Sewer Maintenance Agreement. The agreement is for one year, ending on June
30,1992, however it includes a clause for annual extensions. Mr. Robertson reported
on an understanding with the City that the costs will be reviewed and adjusted, if
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November 12, 1991
necessary, each year prior to approval of an extension. In response to an inquiry by the
Board, Mr. Robertson reported the total dollar amount shown in the agreement is only an
estimate based on the total amount of pipe cleaned and an assumed number of
emergency callouts. The key numbers in the agreement are the cleaning cost per foot
and hourly rate for emergency callouts. Actual costs will be based on amount of pipe
cleaned and number of emergency callouts each month. The Board expressed
appreciation to the District and City staff for the agreement. Mr. Robertson also reported
the District staff has already assisted the City on a couple of emergency cleaning
operations. On a motion by Director Fox and seconded by Vice President Armstrong the
Board of Directors voted 5-0 to approve a Sewer Maintenance Agreement with the City
of Yorba Linda; and authorize the President and Secretary to execute the Agreement.
President Knauft excused himself at 8:43 a.m., to attend a Metropolitan Water District
meeting scheduled for later in the morning, and turned over the meeting to Vice
President Armstrong.
DISCUSSION CALENDAR
Item 12. Review of recently completed Public Information activities. Mike Robinson,
Assistant Administrator, reported on the following Public Information activities: Heritage
Days Parade, Fiesta Days Parade and Street Faire, and the ninth Creative Landscaping
Conference. Mr. Robinson reported that over 2,500 persons viewed the District's float,
which stressed water conservation and 1,000 water conservation kits were distributed at
the Fiesta Days Street Faire. The Board commended staff for their effort in these
activities. There was no action by the Board on this matter.
Item 13. Consideration of a qualifying retirement system for Directors, and Part-time,
Seasonal and Temporary employees. William Robertson, General Manager, introduced
this subject with a report on the qualifying retirement system law that became effective
on July 1, 1991. Mr. Robertson reported: 1) the District's Part-time, Seasonal and
Temporary (PST) employees are not eligible for PERS; 2) Board members are eligible
for PERS; 3) the PST employees are currently enrolled in Social Security which
complies with the law; 4) staff reviewed two private retirement systems (which are
discussed in detail in the agenda report) and it is not cost effective for the District to join
a private plan; 5) the District's Deferred Compensation Plan qualifies as a retirement
system, however, membership is voluntary not mandatory; and 6) the Internal Revenue
Service will have to approve any changes to the District's Deferred Compensation Plan
and the IRS may not approve a change. Mr. Robertson reported that PERS is working
on amendment which will qualify PST employees, however, in its present form the
amendment is for State employees only and will not be available to contract members.
Based upon these findings, staff recommends that the PST employees remain in Social
Security and Directors have a choice between PIERS and the Deferred Compensation
Plan. Mr. Robertson then reviewed the PERS law relating to Directors.
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November 12, 1991
The Board held a general discussion on the retirement system choices. The Board
concurred that the PST employees should belong to a either Social Security or PERS
because they offer a long term plan which will benefit them later in their career. While
the Board concurred with staff recommendation, they wanted to adopt Resolution 91-31,
which authorizes a delay in implementing a plan, to give Directors until December 31,
1991, to review their choices and make a final decision on a qualifying retirement
system. On a motion by Director Korn and seconded by Director Scanlin the Board of
Directors voted 4-0, President Knauft was absent, to adopt Resolution 91-31 relating to
the provision of a qualifying retirement system for all employees not currently eligible for
PERS.
GENERAL MANAGER'S REPORT
Item 14. General Manager's oral report and comments. Mr. Robertson discussed an
appointment with Mr. Harold Weiss, and reviewed activities planned by staff to celebrate
signing on the District's 20,000 th customer.
GENERAL COUNSEL'S REPORT
Item 15. General Counsel's oral report and comments. Mr. Kidman had no comments.
STANDING COMMITTEE REPORT
Item 16. No Executive-Administrative-Organizational Committee report was
scheduled.
Item 17. Schedule a Finance-Accounting Committee meeting. President Knauft was
absent so a meeting could not be scheduled. Director Korn requested that staff
schedule a meeting with President Knauft and telephone him to confirm a date.
Item 18. Report on Personnel Committee meeting of October 29, 1991. The Executive
Assistant recruitment, Social Security and General Manager's evaluation process were
discussed at the October 29, 1991, Personnel Committee meeting.
Item 19. A Planning-Engineering-Operations Committee was scheduled for 2:00 p.m.
on Monday, November 25, 1991.
Item 20. No Public Information Committee meeting report was scheduled.
INTERGOVERNMENTAL MEETINGS
Item 21. Report on ISDOC meeting, October 31. Director Fox reported on the October
31, 1991, ISDOC meeting. Director's Korn and Fox led the Board in a discussion of
ISDOC's and CSDA's role in special district representation.
Item 22. Report on WACO meeting, November 1. President was absent and could not
report on the WACO meeting.
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November 12, 1991
Item 23. Report on MWDOC meeting, November 6. President was absent and could
not report on the WACO meeting.
Item 24. Report on City Council meeting, November 5. Director Scanlin reported that
nothing of interest to the District was discussed at the November 5, 1991 City Council
meeting.
Item 25. Report on CSDA meeting, November 8. Director Korn reported that the State
is still $3 to $4 billion short of meeting it's budget commitments and the situation in
Sacramento is hectic. There was a general discussion of how the term limits and loss of
key staff members have added to legislative problems. In addition, enterprise districts
may face may new challenges as the State may try to balance the budget with new fees
and charges against enterprise districts.
BOARD MEMBER COMMENTS
Item 26. Director Fox. Director Fox had no comments.
Item 27. Director Korn. Director Korn had no comments.
Item 28. Director Scanlin. Director Scanlin had no comments.
Item 29. Vice President Armstrong. Vice President Armstrong discussed the SABA
wells and their ability to provide water to the proposed development at Gypsum Canyon,
whom is building the new pipeline in Buena Vista Avenue (Mr. Gray responded the work
is being done by Southern California Water Company). Lastly, he visited Howard
Lindow last week and reported he is not doing too well and encouraged other Directors
to visit if they have the chance.
Item 30. President Knauft. President Knauft was absent.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignments.
CLOSED SESSION
Vice President Armstrong declared a ten minute recess beginning at 9:40 a.m. and
announced that, after the recess, the Board of Directors would go into closed session
with the General Manager and General Counsel. The purpose of the closed session
was to discuss:
Item 31. Montrose Chemical Corporation Claim. I 1
William Robertson and Mr. Arthur G. Kidman were excused from the closed session at
10:18 a.m.
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November 12, 1991
Item 32. General Manager's Evaluation.
The Board of Directors returned to open session at 10:58 a.m
Vice President Armstrong then announced that on a motion by Director Korn and
seconded by Vice President Armstrong, the Board of Directors voted 4-0 to authorize
execution of the Collective Defense Agreement with the County Sanitation Districts.
On a motion by Director Fox and seconded by Director Korn the Board of Directors voted
4-0 to adjust the General Manager's compensation to $81,000 per year effective on the
first pay period following his anniversary date.
ADJOURNMENT
On a motion by Director Korn and seconded by Director Fox the Board of Directors voted
4-0 at 11:03 a.m. to adjourn the meeting to Tuesday, November 26, 1991, at 8:30 a.m. at
the District headquarters.
W i I i m J. obertson
General Manger/Secretary