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HomeMy WebLinkAbout1991-04-11 - Board of Directors Meeting Minutese 43 Page April 11, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 11, 1991 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., April 11, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling L. Fox, Arthur C. Korn, Carl Scanlin, Vice President Paul Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Michael Payne, Engineering Manager; Mike Robinson, Assistant Administrator; and, Barbara Bower, Secretary to the General Manager. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Armstrong questioned the District's experience with Willdan Associates noted in Item 9. Mr. Mike Payne, Engineering Manager, responded that firm of Willdan Associates have worked for the District in the past. On a motion by Director Fox and seconded by Director Korn the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes--Regular Meeting of March 28, 1991. Item 2. Authorization for Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $409,691.79 on Check Nos. 6798, 6799 through 6837, 6856, 7790 through 7870; and Payroll Check Nos. 6643 through 6693; and one wire to MWDOC in the amount of $136,891.84 dated April 11, 1991. Item 4. Approval to release the Guarantee Bonds with M.J. Brock and Sons in the amount of $7,000.00 for water improvements for Tract No. 11850 and 12053. Item 5. Approval of Progress Payment No. 3 to BFI Constructors, in the amount of $74,430.00 for construction of the Elk Mountain Reservoir, Job No. 8918. Item 6. Approval of Terms and Conditions for Water Service with Harbor Pacific Development for their project located at 16611 Yorba Linda Boulevard, Job No. 9111. Item 7. Approval of Terms and Conditions for Water Service with the Price Company for their project located at 22633 Savi Ranch Parkway, P.M. 83-1083, Job No. 9110. Paget4W April 11, 1991 Item 8. Approval of Terms and Conditions for Water and Sewer Service with Smith's Food and Drug Centers, Incorporated for their project north of Yorba Linda Boulevard and east of Valley View Avenue, P.M. 83-1076, Job No. 9112. Item 9. Approval of an Agreement with Willdan Associates in the amount of $12,306.00 for engineering services for the Esperanza Transmission Pipeline and authorize the President and Secretary to execute the Agreement, Job No. 9107. Item 10. Approval of the Quitclaim Deed of Easements with Imperial-Rose Company for their project located north of Imperial Highway and west of Rose Drive and to Mr. and Mrs. Donald Cachat at 1037 Promenade Avenue; and authorize the President and Secretary to execute the Quitclaim Deeds, Job No. 9003. Item 11. Approval of Quitclaim Deed of Easement with Juan Jose Hernandez De Anda, Rafael Hernandez De Anda, Rafael Gonzales De Anda and Maria Guadalupe De Anda for their project located west of Ohio Street, approximately 660 feet south of Oriente Drive; and authorize the President and Secretary to execute the Quitclaim Deed, Job No. 9019. ACTION CALENDAR Mr. Arthur G. Kidman, District Legal Counsel arrived at 8:37 a.m. Item 12. Consideration of agreements for the expansion of the Elk Mountain Reservoir Project. Mr. Mike Payne, Engineering Manager, reported on the negotiations between the District and various contractors for expansion of the Elk Mountain Reservoir project. Mr. Payne reported the negotiations were successfully concluded with final expansion cost below the estimated cost approved by the Board at their March 14, 1991 meeting. Following a general discussion on the project, overall costs versus budget, and on a motion by Vice President Armstrong and seconded by Director Korn, the Board of Directors voted 5-0 to approve a Contract Change Order No. 1 with BFI Constructors in the amount of $662,000.00 including a time extension of 80 calendar days; approval of an addendum to the Agreement with Camp Dresser & McKee, Inc. in the amount of $17,400.00; an addendum to the Agreement with Converse Consultants West in the amount of $2,000; authorize the President and Secretary to execute the amended contracts; and, increase the budget amount for Leighton and Associates by not to exceed $5,000. Item 13. Report on Financial Statements for the eight months ended February 28, 1991. Cheryl Gunderson, Business Manager, reviewed the financial statements and reported that revenues were down from last year due to the drought. President Knauft reported on the recent rate increase adopted by MWD and requested that staff consider passing it through to customers before the end of the calendar year. On a motion by Vice President Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to approve the financial statements for the eight months ended February 28, 1991. 'L '%-Is S Paget April 11, 1991 Item 14. Consideration of the Updated Vehicle and Equipment Replacement Program. Ray Harsma, Operations Superintendent, reviewed the Vehicle Equipment and Replacement program. Mr. Harsma reported the fiscal 1991-92 budget will include replacement of six vehicles. Following a general discussion of why some of the older vehicles are not being replaced and the criteria used to determine vehicle replacement, and on a motion by Director Korn and seconded by Vice President Armstrong, the Board of Directors voted 5-0 to approve the Updated Vehicle and Equipment Replacement Program. GENERAL MANAGER'S REPORT Item 15. General Manager's oral report and comments. Mr. Robertson reported on meeting with MMI regarding programming changes to accommodate drought billing, the District has ordered 2,500 drought kits from MWD, passed out samples of the lawn watering guides and reported that 2,500 are now on hand, passed out copies of the 1990 Water Quality Report and reported they will go to the mailing house on April 11, and that March water production was 54% below March 1990 and average consumption in March 1991 was the third lowest since 1977. LEGAL COUNSEL'S REPORT Item 16. Legal counsel had no report. STANDING COMMITTEE REPORT Item 17. There was no Executive-Administrative-Organizational Committee meeting report. Item 18. A Finance-Accounting Committee meeting was scheduled for 4:00 p.m. on Wednesday, April 17, 1991. Item 19. Report on Personnel-Insurance Committee meeting of Tuesday, April 3, 1991. The Committee reported that the Assistant General Manager position and Executive Assistant to the General Manager position were discussed at the April 3, 1991 Committee meeting. Item 20. A Personnel Committee meeting was scheduled for 2:00 p.m. on Wednesday, April 24, 1991. Item 21. A Planning-Engineering-Operations Committee meeting was scheduled for 8:30 a.m. on Friday, April 19, 1991. Item 22. There was no Public Information Committee meeting report. Page- April 11, 1991 INTERGOVERNMENTAL MEETINGS Item 23. Report on City Council meeting of April 2, 1991. Vice President Armstrong reported that the City Council discussed child care, council compensation and the sale of land for the Price Club at the April 2, 1991 meeting. Item 24. Report on MWDOC meeting of April 3, 1991.1991. President Knauft reported that MWDOC adopted a water conservation Resolution at the April 3, 1991 MWDOC Board meeting. Item 25. Report on WACO meeting, April 5, 1991. President Knauft reported that Mr. Myron Holbert, MWD Assistant General Manager retired, made a presentation to WACO at their April 5, 1991 meeting. Item 26. Report on Planning Commission meeting of April 10, 1991. President Knauft reported that the Smith's Food and Drug Center and AW Associates ranchettes were discussed at the April 10, 1991 Planning Commission meeting. Item 27. Report on OCWD meeting of April 3, 1991. Director Fox reported that OCWD's new building and a meeting regarding control of groundwater was scheduled for May 2, 1991 at 7:30 a.m. BOARD MEMBER COMMENTS Item 29. Director Fox: Director Fox questioned the November 20 to 22, 1991 dates for the fall ACWA Conference listed in the Board Activities Calendar. Following discussion, the November 20 to 22 dates listed in the Agenda Packet were correct. Item 30. Director Korn: Director Korn had no comments. Item 31. Director Scanlin: Director Scanlin had no comments. Item 32. Vice President Armstrong: Vice President Armstrong reported that the City Council adopted a Resolution supporting the District's Water Conservation program; presented a copy of the ACWA/JPIA governing documents booklet to the General Manager; that the District consider support for Arbor Day sponsored by the Rotary Club; and, that the District maintenance staff place a barrier, or some other appropriate symbol, at the location of an emergency call so the public knows the District has responded to the call. Item 33. President Knauft: President Knauft made the following report on the April 9, 1991 MWD Board meeting: additional water is now available from the State Water Project, additional water is now available in the State's water bank program, Colorado River supply the current year is firm at 1.2 million acre feet, Los Angeles Dept of Water and Power will probably decrease demand on MWD's system by 200,000 acre feet, the MWD Board approved rolling back the IICP to Stage 5, the rate increase was reduced i A`13-7 Page April 11, 1991 from $53 per acre foot to $31 per acre foot, and the MWD Board will review the IICP targets again at their next meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar and made assignments for May. CLOSED SESSION There was no closed session DISTRICT'S BOARD OF DIRECTORS TOUR. At 9:57 a.m. the Board of Directors and key management staff boarded a bus for the tour of facilities. The tour included visits to the old Bastanchury Reservoir site, Esperanza Road transmission pipe, I.D.-2 chlorination building, I.D.-2 water well site, Elk Mountain Reservoir site, Camino De Bryant Reservoir site, I.D.-2 Ranchette development site, OCWD spreading basins, Plant No. 1, and the Highland Reservoir. The tour concluded with lunch at Mimi's Cafe. ADJOURNMENT On a motion by Director Korn and seconded by Vice President Armstrong the Board of Directors voted 5-0 at 1:29 p.m. to adjourn to the next regular meeting which is scheduled for Thursday, April 25, 1991 at 8:30 a.m. at the District Boardroom. dillam J. Robertson General Manager/Secretary