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HomeMy WebLinkAbout1991-04-25 - Board of Directors Meeting Minutesr-1 Page 22W April 25, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 25, 1991 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by President M. Roy Knauft, Jr. at 8:30 a.m., April 25, 1991, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were Sterling L. Fox, Arthur C. Korn, Carl T. Scanlin, Vice President Paul R. Armstrong and President M. Roy Knauft, Jr. Also present were William Robertson, Secretary/General Manager; Cheryl Gunderson, Business Manager; Ray Harsma, Operations Superintendent; Michael Payne, Engineering Manager; Mike Robinson, Assistant Administrator; and, Barbara Bower, Secretary to the General Manager. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Armstrong requested that Item No. 6 be removed from the Consent Calendar and voted upon separately. In response to a inquiry by Director Scanlin regarding Item No. 5, Mr. Robertson reported the Department of Health Services is now levying a fee for services that were previously funded by the State's General Fund taxes. On a motion by Director Fox and seconded by Vice President Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes-Regular Meeting of April 11, 1991. Item 2. Authorization for Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $676,867.20 on Check Nos. 6838, 6865 through 6868, 7601, 7700, 7701, 7787, 7873 through 7952; and Payroll Check Nos. 1012 through 1061; and two wires, one to ACWA-HPIT in the amount of $15,791.06 dated April 29, 1991 and one to Bank of America in the amount of $522,389.66 dated April 29, 1991. Item 4. Approval to release the Guarantee Bonds with the Baldwin Company in the amount of $2,500.00 for the improvements for Tract No. 10285. Item 5. Approval of payment to the Department of Health Services in the amount of - $9,267.00 for the Department of Health Services' annual fee. Item 7. Acceptance of the Treasurer's Report for March 31, 1991. Page April 25, 1991 ACTION CALENDAR Item 6. Proposed Terms and Conditions for Water and Sewer Service and approval of the Declaration of Restrictive Covenants with Sanyo Shokuhin Kabushiki Kaisha. Vice President Armstrong declared a conflict of interest due to his association with American Golf Corporation. Vice President Armstrong did not participate in any further discussion and abstained from voting on this matter. On a motion by Director Korn and seconded by Director Fox the Board of Directors voted 4-0, with Vice President Armstrong abstaining, to approve the Terms and Conditions for Water and Sewer Service; approve a Declaration of Restrictive Covenants Agreement; and, authorize the President and Secretary to execute the Declaration of Restrictive Covenants with Sanyo Shokuhin Kaisha, a Japanese Corporation, for their project located at 19400 Mountain View Avenue, Job No. 9101. Item 8. Consideration of agreements for the construction of the Camino De Bryant Reservoir Project. Mike Payne, Engineering Manager, reported that on April 9, 1991 bids were opened for the 3.2 million gallon Camino De Bryant reservoir project. The District received nine bids ranging from a low of $1,703,554 million to a high of $3,035,490 million. The engineers estimate is $2,265,000 million. Mr. Payne reported the apparent low bidder, Mitchell Pacific, inadvertently left out $534,552 in subcontractor costs, and have requested in writing the District not consider their bid or award the construction contract to them, and return their security bond. Mr. Payne reported the staff and legal counsel have verified the error and recommends that Mitchell Pacific be released from their bid and any further consideration of the Camino De Bryant reservoir project. Mr. Payne reported the next low bidder is SSC Constructors at $2,252,097. In addition, SSC's experience, qualifications and references check out satisfactorily, and ASL Consulting Engineers are currently working with them on another project. Mr. Payne recommends award of the construction contract to SSC Constructors. Mr. Payne reported property deeds are not yet signed by AW Associates, therefore the following recommendations are subject to receipt of grant deeds. Mr. Payne concluded his report with the criteria and process to select the construction management, soils testing and concrete testing service contracts. Following a discussion on SSC's qualifications, and on a motion by Vice President Armstrong and seconded by Director Korn the Board of Directors voted 5-0 to: 1. Relieve Mitchell Pacific Constructors, Incorporated from its bid and return their security bond. 2. Award a Reservoir Construction contract to SSC Constructors, Incorporated in the amount of $2,252,097, and authorize the President and Secretary to execute the contract subject to receipt of the District required insurance, bonds and reservoir site grant deed, and approval as to form by District legal counsel. Page _ { April 25, 1991 3. Return bid security bonds to the other contractors following execution of the contract with SSC Constructors, Incorporated. 4. Authorize the President and Secretary to execute consultant agreements, subject to receipt of the reservoir grant deed, as follows: a. ASL Consulting Engineers for construction management service in the amount of $117,432.00. b. Converse Consultants Vilest, Incorporated for soils testing services in an amount not to exceed $21,352.00. c. Twining Laboratories for concrete testing services in an amount not to exceed $14,126.00. DISCUSSION CALENDAR Item 9. Report on Regional Xeriscape '91 Conference and purchase of admission for District Xeriscape Committee members. Mike Robinson, Assistant Administrator, reported the Xeriscape '91 Conference is scheduled for Thursday, May 23, 1991. Mr. Robinson also reported this years conference is directed toward the industry professional rather than previous history where it was directed toward the lay person. Mr. Robinson also reported the Fiscal Year budget included $600 for the Xeriscape '91 Conference which will be used to purchase admissions for Xeriscape Committee members. This matter was for information only and no action was required. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. Mr. Robertson orally reported on: imported water use through April 23rd was approximately 430 acre feet compared to target of 664 acre feet; the District received a credit of 447 acre feet for the months of February and March 1991; and, recent bacteriological test results and the staff recently installed temporary chlorinator equipment at Plant No. 2. In addition, Mr. Robertson wanted to know which Director(s) would be coming on the Bus tour scheduled for Saturday, April 27th, the Soroptomist Country Faire scheduled for the Travis Ranch Activity Center on Saturday, May 4th, and the District's Picnic is scheduled for the Carbon Canyon Regional Park on Saturday, July 27th. STANDING COMMITTEE REPORTS Item 11. There was no Executive-Administrative-Organizational Committee meeting report. Item 12. Report on Finance-Accounting Committee meeting of April 17, 1991. The Committee reported that the MMI Drought billing, Credit/Debit cards, MMI Surety Bond, Purchasing Policy, Brighton Homes Annexation-Public Financing and Department of Health Service fee were discussed at the April 17, 1991 Committee meeting. Item 13. No Personnel-Insurance Committee report was scheduled. Mr. Robertson confirmed that a Committee meeting was scheduled for Monday, April 29, 1991 at 2:00 p.m. Page I April 25, 1991 Item 14. Report on Planning-Engineering-Operations Committee meeting of April 19, 1991. The Committee reported that the Camino De Bryant Reservoir bids, Brighton Annexation, Second Amendment to the 1989 Water Service Agreement, Five Year Plan and Bacteriological Samples were discussed at the April 19, 1991 Committee meeting. In addition, Mr. Robertson confirmed that a Committee meeting was scheduled for Tuesday, May 14, 1991 at 8:30 a.m. Item 15. There was no Public Information Committee meeting report. INTERGOVERNMENTAL MEETINGS Item 16. Report on CSDA meeting, April 12, 1991. Director Korn reported this was a misprint and no meeting was held on April 12th. Item 17. Report on CSDA Government Affairs Conference, April 22-23, 1991. Director Fox and Director Korn attended the conference and met with Assemblyman Lewis and Senator Hill. In addition, the conference discussed numerous topics of concern to the District. Item 18. Report on City Council meeting, April 16, 1991. Director Fox reported that the Mr. Stephenson made a presentation on the City's response to the drought. Item 19. Report on OCWD meeting of April 17, 1991. Director Fox reported that the local groundwater conditions were discussed at the April 17th OCWD meeting. Item 20. Report on MWDOC meeting of April 17, 1991. President Knauft reported that an update of the Bay-Delta hearings was discussed at the April 17, 1991 MWDOC meeting. Item 21. Report on Water Advisory Committee Luncheon, April 19, 1991. Director Fox reported that he, Vice President Armstrong and General Manager Robertson attended Senator Hill's luncheon and that numerous topics of interest to the water industry were candidly discussed with Senator Hill. Item 22. Report on Planning Commission meeting, April 24, 1991. Vice President Armstrong reported that the Commissioner Franz Miller requested the staff investigate the use of drought tolerant plants and that the tract at the end of El Cajon was changed due to new law regarding homes constructed adjacent to abandoned oil wells. BOARD MEMBER COMMENTS Item 23. Director Fox: Director Fox requested that President Knauft take his place at the May 18, 1991 Xeriscape seminar so that he could attend the ISDOC conference scheduled for the same day. President Knauft agreed to attend the Xeriscape seminar. 7't Page---2LNW April 25, 1991 Item 24. Director Korn: Director Korn had no comments. Item 25. Director Scanlin: Director Scanlin reported on the Building Industry Association policy statement regarding amendments to local building codes for the use of water saving plumbing devices. Item 26. Vice President Armstrong: Vice President Armstrong reported that he purchased a video tape entitled "Down the drain". Vice President Armstrong reported the video is an excellent children's program regarding water and it is applicable for adults too. Item 27. President Knauft: President Knauft reported on his recent three day Colorado River tour. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the activity calendar. CLOSED SESSION There was no closed session ADJOURNMENT On a motion by Director Korn and seconded by Director Scanlin the Board of Directors voted 5-0 at 9:43 a.m. to adjourn to the next regular meeting which is scheduled for Thursday, May 9, 1991 at 8:30 a.m. at the District Boardroom. , rfeJ i iam J. obertson General Manager/Secretary