Loading...
HomeMy WebLinkAbout1990-01-11 - Board of Directors Meeting Minutes,-137 Page January 11, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 11, 1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., January 11,1990 in the Yorba Linda Fire Station at 18262 Lemon, Yorba Linda, CA. Directors present were: Paul Armstrong, Whit Cromwell, Roy Knauft, Sterling Fox and Arthur Korn. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Beverly Meza, Acting Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; Barbara Bower, Secretary; Ray Hahn, Montgomery Engineers; and Ken Meddock, Brighton Homes. PRESENTATION Item 1. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer was not present for this report. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 2. Annual Selection of President and Vice President. President Fox lead a brief discussion of the selection process for the offices of President and Vice President . On a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 5-0 to select Director Arthur Korn as the Board's President for 1990. On a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 5-0 to select Director Roy Knauft as the Board's Vice President for 1990. The Board thanked Director Fox for his service as President in 1989. President Korn and Vice President Knauft were formally seated. Item 3. Annual Review and Consideration of the Board of Director's Compensation. The Executive Committee headed by Director Cromwell and Vice President Knauft lead a discussion regarding compensation for the Board of Directors. On a motion by Director Cromwell and seconded by Vice President Knauft, the Board of Directors voted 5-0 to maintain their current compensation rate and change from six to ten the number of days each month for which Water District Directors may be compensated. District Legal Counsel and staff were directed to prepare the necessary Ordinance and related public notice for the change related to the Board of Director's compensation. Item 4. Annual Review of the Board of Directors Assignments and Board Operating Policies. President Korn proposed new Board Committee assignments. After a general discussion, the Board of Director's standing committee assignments for 1990 were made: Page ' ~ ~ January 11, 1990 Executive-Administrative-Organizational Committee Personnel Committee A. Korn and P. Armstrong S. Fox and W. Cromwell Finance-Accounting Committee R. Knauft and A. Korn Planning-Operations-Engineering Committee P. Armstrong and R. Knauft District-City Finance Committee W. Cromwell and P. Armstrong 1990 Board Goals Workshop Committee A. Korn and R. Knauft CSDA Representative (Elected) A. Korn Public Information Committee W. Cromwell and S. Fox ISDOC Representative W. Cromwell, S. Fox, Alternate ACWA JPIA Representative P. Armstrong, R. Knauft, Alternate Program CSDA Representative A. Korn CONSENT CALENDAR After a brief discussion concerning the placement of a pressure reducing valve in a cement vault in Yorba Linda Boulevard north of Avenida Adobe, on a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 5. Approval of Minutes - Regular meeting of December 28, 1989. Item 6. Authorization for the Directors to leave the State of California prior to next meeting. Item 7. Approval of reimbursement costs to the Baldwin Company for Water Facilities installed in Fairmont Boulevard, south of Black Forest Lane, Job No. 83-19, in the amount of $9,990.93. Item 8. Authorization for staff to solicit proposals for the construction of a pressure reducing station in Yorba Linda Boulevard, north of Avenida Adobe. Item 9. Approval of Quit Claiming a portion of an easement located on La Palma Avenue, east of Weir Canyon Road, and authorize the President and Secretary to execute the Quitclaim Deed. Item 10. Approval of Progress Payment No. 1 to J.H. Rives Company in the amount of $83,627.00. Page 2= January 11, 1990 DISCUSSION CALENDAR Item 11. Consideration of request from Brighton Homes for District commitment to Water and Sewer Service to Fairmont Estates. Engineering Manager Mike Payne explained that at their November 28, 1989 Board of Directors meeting, the Board approved a list of nine conditions that would permit Brighton Homes and the North Orange County Community College District to annex their property into the Water District. Since that time, the District's staff and Legal Counsel have drafted a Pre-Annexation Agreement that would provide the ground rules for the nine conditions, as well as describing the phasing of development and related construction of facilities. Mr. Payne concluded his report by stating that the District received a letter from Brighton requesting action on this issue by the Board on January 11, 1990. Mr. Ken Maddock of Brighton Homes briefly spoke concerning three items of concern that Brighton desired the Board to give specific consideration. The three issues included changing the Pre-Annexation Agreement from a four party to a two party agreement as there have been complications with the other parties initially involved; water and sewer service to all lots in question; and, financial arrangements and responsibilities of all parties to accomplish the development and related facilities construction. After a brief discussion by the Board, on a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 5-0 to receive and file the Brighton correspondence. Item 12. Consideration of agreement with James M. Montgomery, Consulting Engineers, Inc. for general purpose engineering services. Engineering Manager Mike Payne explained that for several years the District has contracted with Montgomery Engineers for water engineering services. Mr. Payne stated that the staff has been fully satisfied with Montgomery's work. A new annual contract was recommended. He briefly reviewed the existing and proposed hourly rates for service. After a brief discussion by the Board with regard to Montgomery's elimination of survey parties as a service, on a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to approve the agreement with James M. Montgomery, Consulting Engineers, Inc., and authorize the President and Secretary to execute the agreement. Item 13. Report on District mileage Policy. Acting Business Manager Beverly Meza stated that the Internal Revenue Service recently increased the mileage allowance rate to $0.255 per mile. Ms. Meza further stated that the District's policies on Reimbursement of Expenses incurred by the Board of Directors and Staff Personnel are set forth in Resolutions 85-36 and 85-37. These policies allow for the automatic change in the mileage reimbursement rate to $0.255. The Board of Directors accepted this report as an informational item. Item 14. Consideration of the Plant No. 1 Master Plan-Phase 1. Executive Assistant to the General Manager Robb Quincey reviewed the main objectives of Phase 1 study. It included analysis of the economic and practical feasibilities of a "single lift" water Page - `4 January 11, 1990 pumping operation versus the existing "double lift" operation; the economic and practical options to enhance the District's long term production of water at this facility; and the conceptual design and preliminary cost estimates recommended in the capital improvement program. He further stated that Montgomery has prepared several drafts of the report which have been reviewed and revised by both the Board's P.E.O. Committee and staff. Mr. Quincey reviewed the major findings and recommendations of the study. He stated that Montgomery Engineers has prepared two alternatives for the Board's consideration with regard to improvement programs: (1) maintaining the current combination of single and double lift operating systems for the Plant No. 1 well field with improvements, or (II) convert the Plant No. 1's double lift wells to single lift with related improvements. Mr. Quincey concluded his report by stating that Montgomery Engineers and the staff recommended Alternative 11 for the District's Plant No. 1 water production site. The Board discussed the relationship between the Phase I study and the planned land-site use study (Phase II) that staff is preparing a Request for Proposal to solicit, and the capital Improvement element of Phase 1. On a motion by Director Fox and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve the Plant No.1 Master Plan-Phase 1. Item 15. Consideration of Hold Harmless Letter to Baldwin for temporary pipeline. Assistant General Manager William Robertson stated that at the Board's December 14, 1989 meeting, approval was received for numerous options to secure temporary water supplies during the January shutdown of the Allen-McColloch Pipeline (AMP). He further stated that in order to activate the Chino Hills Reservoir on a temporary basis, approximately 1,000 feet of 8 inch, 10 gauge steel above ground temporary pipe must be installed. Mr. Robertson explained that Warmington and Baldwin have agreed to absorb the temporary pipe's installation cost. However, they did not want to be held liable in the event of pipe failure or leakage. Mr. Robertson concluded his report by stating that the staff has prepared a Hold Harmless letter for this project, subject to review by legal counsel. After a general discussion by the Board with regard to the project and a time limit in which the Hold Harmless letter should be valid, on a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 5-0 to approve a Hold Harmless letter to Baldwin and Warmington for the Chino Hills Reservoir Temporary Pipeline to be valid only for the period of which the pipeline is in use for temporary purposes. GENERAL MANAGER'S REPORT General Manager William Workman updated the Board on the status of the District's Headquarters Building renovation project, and the staff's progress on providing public information concerning the upcoming Allen-McColloch Pipeline (AMP) shutdown. i Item 16. Report on Encroachments at Highland Reservoir. General Manager William Workman reviewed with the Board a map for the reservoir site describing the current ;0 `-q 1 Page 1 January 11, 1990 encroachments and the known underground pipes in the area. Mr. Workman also reviewed the options to resolve the encroachment problems. The options included: maintaining the status quo with the adjacent property owners; require adjacent property owners to withdraw their encroachments and prohibit all access across the District's property; legitimatizing the encroachments with adjacent property owners through issuance of encroachments permits; or selling portions of the District's reservoir site to adjacent property owners for their encroachments. Mr. Workman explained that it is the staff's view that the District should pursue the issuance of encroachment permits to the adjacent property owners who currently have encroachments. He stated that this process would allow the District to clearly delineate who legally has the right of access across and use of the District's property. The property owners would benefit by having the historical uncertainty related to the ownership of this property settled. After a lengthy discussion by the Board with regard to this issue and a time frame in which to settle it, on a motion by Director Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to authorize the staff to initiate discussions with property owners regarding terms and conditions for encroachment permits and report back to the Board in 60 days. Item 17. Scheduling of the Annual Board of Directors Goal Workshop. General Manager William Workman explained that the Board of Directors have expressed a desire to hold a Goal Setting Workshop prior to work starting on the 5-year plan and the annual budget. He stated that a March date would best fit into the cycle of upcoming work and permit all of the Board members to attend. After a brief discussion regarding the best date for the workshop, March 8, 1990 was scheduled for the Board's 1990 Goal Setting Workshop. LEGAL COUNSEL'S REPORT Item 18. Report on Legislation Enacted During 1989. Legal Counsel Art Kidman reviewed the main pieces of legislation enacted during 1989 that have significance to the District. The reviewed legislation included issues concerning change orders and specification changes; revision of California Worker's Compensation Insurance System; changes in OSHA requirements requiring a written injury prevention program and employer-employee committee; underground service alert liability provisions; development fees related to housing projects; takeover/mergers of special districts; requirements for notices to customers regarding shut-offs and notice of time frame for service; security deposits requirements; and drinking water standards. STANDING COMMITTEE REPORTS Item 19. No Executive-Administrative-Organizational Committee meeting report scheduled; however, a meeting was scheduled for January 18, 1990 at 8:30 A.M. Item 20. No Finance-Accounting Committee meeting report scheduled; however, a meeting was scheduled for January 23, 1990 at 2:00 P.M. Item 21. Authorization for Payment of Bills. On a motion by Vice President Knauft and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve payment of Page `A January 11, 1990 bills and rate deposits in the amount of $258,813.78 on Check Nos. 18983 through 19090, and Payroll Check Nos. 4447 through 4502. Item 22. No Personnel Committee meeting report scheduled; however, a meeting was scheduled for January 22, 1990 at 9:00 A.M. Item 23. No Planning-Engineering-Operations Committee meeting report scheduled; however, a meeting was scheduled for January 17, 1990 at 3:00 P.M. Item 24. No Public Information Committee meeting report scheduled; however, a meeting was scheduled for January 22, 1990 at 10: 00 A.M. INTERGOVERNMENTAL MEETINGS Item 25. Report on City Council meeting attendance at this meeting. of January 2, 1990. There was no District Item 26. Report on OCWD meeting of January 3, 1990. Director Fox reported that the OCWD Annual Budget was the main item of discussion at this meeting. Item 27. Report on WACO meeting of January 5, 1990. Vice President Knauft reported that the main item of discussion at this meeting concerned the establishment of a Program Committee to establish quality programs for the meetings. Item 28. Report on Planning Commission of January 10, 1990. Director Fox reported that the one major item of discussion at this meeting concerned the proposed senior center housing project on the corner of Mt. View and Yorba Linda Boulevard. BOARD MEMBER COMMENTS Item 29. Director Armstrong: Director Armstrong inquired of staff regarding whether the City of Yorba Linda's sewer specifications were available, and whether the City's problem with double billing for sewer maintenance service was resolved. Item 30. Director Cromwell: Director Cromwell had no comments. Item 31. Vice President Knauft: Vice President Knauft complimented President Korn on the way in which he presided over the first Board of Director's meeting in 1990. Item 32. President Korn: President Korn had no comments. Item 33. Director Fox: Director Fox had no comments. a:7 14 3 Page-2W January 11, 1990 CLOSED SESSION Item 34. Salem Road Water Main Break. President Korn directed the Board into closed session to discuss potential litigation. Upon return from closed session, General Manager William Workman reported that the staff had been provided direction on the item. ADJOURNMENT On a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 5-0 to adjourn the meeting at 11:10 A.M. William P. Workman General Manager/Secretary i