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HomeMy WebLinkAbout1990-02-22 - Board of Directors Meeting MinutesPage ~ S February 22, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 22, 1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur Korn, President, at 8:30 a.m., February 22, 1990, in the Orange County Fire Department Station 10 at 18422 Lemon, Yorba Linda CA. Directors present were: Whit Cromwell, Sterling Fox, Roy Knauft and President Korn. Director Armstrong was absent. Also present were: William P. Workman, General Manager; William Robertson, Assistant General Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent; Barbara Bower, Secretary; Roger Rhoades, Rhoades-Ewing Development; and Bruce Channing and Bryce Lee, City of Yorba Linda. CONSENT CALENDAR On a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of January 25, 1990, Adjourned meeting of January 26, 1990, and Adjourned meeting of January 31, 1990. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval to release Guarantee Bonds with Upper K Shapell Joint Venture, totaling $23,500.00, for their Tracts 9128, 10061, 10510, 10816, 10817, and 11920. Item 4. Approval to release the Guarantee Bond with Pacesetter Homes, totaling $2,000.00 for Lots 2 and 6 of Parcel May 83-1085. Item S. Approval to delete Condition No. 35 of the Terms and Conditions for Water Service with Shapell Industries, Inc., Job No. 8969, for their project located north of Yorba Linda Boulevard and east of Village Center Drive. Item 6. Approval of the Terms and Conditions for Water Service with Woodcrest Development of Orange County, Inc., a California Corporation for their project located southeast corner of Camino De Bryant and Kodiak Mountain Drive, Tract No. 14087, Job No. 9002. Page February 22, 1990 Item 7. Approval of the Terms and Conditions for Water Service. with Rhoades and Ewing Development for their project located west of Richfield Road at Miraloma Avenue, Job No. 9004. Item 8. Approval of the Terms and Conditions for Water and Sewer Service with Johnson Properties for their project located north of Via Ranchero and west of Highland Avenue, Parcel Map No. 89-350, Job No. 9001. Item 9. Approval of final Progress Payment No. 16 to Fred H. Woodard Company, Inc. for construction of the Chino Hills REservoir, in the amount of $11,407.10; approval of Change Order No. 6 granting a 42 calendar day time extension; authorization for staff to file a Notice of Completion; authorization to release the Labor and Materials Bond and the 10% retention totaling $82,490.00 35 days after the Notice of Completion has been recorded if no liens have been filed; and approval of the Faithful Performance Bond in one year if no defects have been found. Item 10. Approval of Progress Payment No. 15 to F.T. Ziebarth Company for construction of the Santiago Reservoir, in the amount of $22,950.00 and approval of Change Order I No. 9 granting a 10 calendar day time extension. Item 11. Approval of the updated District Gas Engine Overhaul and Replacement Program. Item 12. Acceptance of the Treasurer's Report for January 31, 1990. Item 13. Approval of Change Order No. 2 and Progress Payment No. 3 to J.H. Rives Company in the amount of $110,182.00 PRESENTATION Item 14. Report by the City of Yorba Linda regarding the Yorba Linda Redevelopment Project, Amendment No. 1. Bruce Channing, Assistant City Administrator for the City of Yorba Linda explained to the Board that the Redevelopment Amendment Area under consideration has been expanded from the boundaries of the original Redevelopment Area within the City of Yorba Linda. Bryce Lee, the City of Yorba Linda's Redevelopment Consultant stated that the purpose of the redevelopment has been fully presented in the disclosure documents previously presented to the District. He stated that problems with private property such as deteriorated buildings, odd shaped parcels; and problems with public service infrastructure such as adequate streets and water facilities were the main reasons for redevelopment. Mr. Lee explained that the Redevelopment Agency proposes to finance many of the redevelopment projects, over a period of 30 to 40 years. The Board discussed this issue at length, with particular reference to protecting the District's Bond indebtedness during the City's redevelopment, and the process by which the City justifies areas for Page ° ~ -1 February 22, 1990 redevelopment. The formation of an Area Redevelopment Commission was further discussed by the Board. After having further discussed the notices that both the citizenry of Yorba Linda and the District can expect in the future concerning this redevelopment process, the Board extended their appreciation to Mr. Channing and Mr. Lee for keeping the District abreast of the City of Yorba Linda's redevelopment plans. DISCUSSION CALENDAR Item 15. Review of Proposed Annexation of North Orange County Community College District. Engineering Manager Mike Payne explained that the District has received a written request from the North Orange County Community College District (NOCCCD) requesting that their property located off of Fairmont Boulevard be annexed to the Water District for water and sewer service. He further stated that the District, NOCCCD and Brighton Homes have met on several occasion to discuss the conditions for annexation. Mr. Payne concluded his report by stating that the District will initially pursue a three party annexation agreement, and in the event that this is not possible for any reason, two party agreements between both the District and the NOCCCD, and the District and Brighton Homes would be considered. After a general discussion, the Board of Directors accepted this this report as an informational item. Item 16. Consideration of Draft of 1990 District Annual Report. Assistant Administrator Mike Robinson explained that the Annual Report fulfills the dual purpose of providing specific customer service information and general information about the District's programs and activities. Mr. Robinson stated that in addition to being available at the District's Headquarters building, Annual Reports will be distributed at various District functions. The Board requested the staff to seek competitive bids for the production process. On a motion by Director Fox and seconded by Director Cromwell, the Board of Directors voted 4-0 to approve the publication of the 1990 Annual Report. Item 17. Consideration of Resolution supporting the nomination of John E. Fisher to Executive Committee of ACWA-JPIA. Assistant Administrator Mike Robinson explained that the District has received materials from Walnut Valley Water District on behalf of John Fisher, a member of the Walnut Valley Board of Directors. Mr. Robinson stated that Mr. Fisher is a current member of the Executive Committee, but as a result of a change in the JPIA governing documents, he must seek reelection to the Committee at an election to be held May 8, 1990. JPIA's election policy calls for Mr. Fisher's nomination to be supported by five other member Districts. After a brief discussion by the Board, on a motion by Director Knauft and seconded by Director Cromwell, the Board voted 4-0 to adopt Resolution 90-09 concurring with the nomination of John Fisher to the Executive Committee of ACWA-JPIA. Item 18. Consideration of claim by Robert L. Meador in the amount of $330.00. Assistant General Manager William Robertson explained that Mr. Meador lives in close proximity to a temporary booster pump that was used during the recent AMP shutdown. He stated that ~°7 t Page February 22, 1990 Mr. Meador found the noise unbearable during this period, thus keeping him awake at night. Therefore, Mr. Meador stayed in a local motel on those nights when the booster pump was running. The cost of accommodations was $66.00 per night, totaling $330.00. Mr. Robertson reviewed three options in which to handle the claim. After a brief discussion by the Board with regard to the claim, on a motion by Director Knauft and seconded by Director Fox, the Board of Directors voted 4-0 to approve $330. Item 19. Discussion of Policies related to setting 1990 Water Rates-Continued from the Board's meeting of February 8, 1990. Assistant General Manager William Robertson explained that one of the most important actions taken by the Board during the course of the year is setting the water rates. He reviewed a variety of factors affecting water rate policies. The financial structure of the District's Water Fund was reviewed in detail, with emphasis on how various Board policies will affect water rates. Following extensive discussion concerning policies and alternatives, the Board requested a workshop session for further review of rate setting philosophy, policy considerations, rate alternatives, the various rate components, and discussion of lifeline and drought rate structures. The water rate workshop meeting was set for March 15, 1990 at 8:30 a.m., at the District's Plumosa Drive office. PUBLIC HEARING CALENDAR Item 20. Consideration of an Ordinance adjusting the number of days per month a District Board of Director may be compensated. President Arthur Korn opened the Public Hearing, and General Manager/Secretary William P. Workman provided proof ofpublic hearing notice, correspondence and/ or petition. Director Knauft of the District's Executive Committee explained that as a result of the large number of meetings that Board Directors are obligated to attend so as to effectively carry out their District responsibilities, the Committee felt that it was appropriate that the maximum days that a Director can be compensated be changed from six to ten. President Korn requested testimony from the public, and having received none he closed the public hearing. After a brief discussion by the Board with respect to modifying the verbiage of the proposed Ordinance to include compensation for those other agency Board meetings that a Director attends on behalf of the District, on a motion by Director Knauft and seconded by Director Fox, the Board of Directors voted 4-0 to adopt Ordinance 90-01 setting compensation for members of the Board of Directors. GENERAL MANAGER'S REPORT Item 21. No General Manager's report scheduled. However, General Manager William Workman advised the Board that their meeting of March 8, 1990 will be in the District's newly renovated Board Room. Additionally, Mr. Workman advised the Board that the City of Yorba Linda received four bids for sewer maintenance services, and the District's proposal was the second lowest bid received. Mr. Workman also updated the Board with respect to the building renovation project, and invited them to the new building for a tour. Page 20CYLk ~-7 a February 22, 1990 LEGAL COUNSEL'S REPORT Item 22. No Legal Counsel°s report scheduled. STANDING COMMITTEE REPORTS Item 23. No Executive-Administrative-Organizational Committee meeting report scheduled. Item 24. No. Finance-Accounting Committee meeting report scheduled. Item 25. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Fox, the Board of Directors voted 4-0 to approve payment of bills and rate deposits in the amount of $602,359.30 on Check Nos. 19386 through 19503, and Payroll Check Nos. 4683 through 4740. Item 26. No Personnel Committee meeting report scheduled. Item 27. A Planning-Engineering-Operations Committee meeting was scheduled for Item 28. No Public Information Committee meeting report scheduled. INTERGOVERNMENTAL MEETINGS Item 29. Report on CSDA meeting of February 9, 1990. No District attendance at this meeting. Item 30. Report on Planning Commission meeting of February 14, 1990. No District attendance at this meeting. Item 31. Report on ISDOC meeting of February 14, 1990. Director Cromwell reported that the main issue of discussion at this meeting concerned the upcoming March 24, 1990 ISDOC Mini-Conference and Dinner. Item 32. Report on City Council meeting of February 20, 1990. Director Knauft reported that nothing of significance to the District was discussed at this meeting. Item 33. Report on MWDOC meeting of February 21, 1990. Director Knauft reported that the main issue of discussion at this meeting concerned the awarding of a bid to construct a new administrative facility that will be shared by both the Orange County Water District and Municipal Water District of Orange County. Item 34. Report on OCWD meeting of February 21, 1990. No District attendance at this meeting. BOARD MEMBER COMMENTS Item 35. Director Armstrong: Director Armstrong was absent. Page February 22, 1990 Item 36. Director Cromwell: Director Cromwell inquired of the dates for the upcoming CSDA Conference in May, 1990. Additionally, Mr. Cromwell reported that the District's Xeriscape Committee had recently met with Administrators of the Golden School in Placentia concerning the upkeep and maintenance on the Xeriscape Garden located on their site. He further stated that a Xeriscape workshop will be held in conjunction with the school to further establish a working relationship concerning the Xeriscape Garden. Item 37. Director Fox: Director Fox had no comments. Item 38. Vice President Knauft: Vice President Knauft had no comments. Item 39. President Korn.: President Korn had no comments. ADJOURNMENT On a motion by Director Knauft and seconded by Director Fox, the Board of Directors voted 4-0 to adjourn the meeting at 11:00 a.m. William P. Workman General Manager/S