HomeMy WebLinkAbout1990-03-21 - Board of Directors Meeting Minutes~-1 --t -
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March 21, 1990
MINUTES OF THE
YORBA LINDA WATER DISTRICT'
BOARD OF DIRECTORS ADJOURNED MEETING
March 21, 1990
The adjourned meeting of the Board of Directors of the Yorba Linda Water District was
called to order by Arthur Korn, President, at 2:00 p.m., March 21, 1990, in the District
offices at 4622 Plumosa Drive, Yorba Linda CA. Directors present were: Paul
Armstrong, Whit Cromwell, Sterling Fox, Roy Knauft and President Korn. Also present
were: William P. Workman, General Manager; William Robertson, Assistant General
Manager; Robb Quincey, Executive Assistant to the General Manager; Mike Payne,
Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant
Administrator; Ray Harsma, Operations Superintendent; and Barbara Bower, Secretary.
CONSENT CALENDAR
On a motion by Director and seconded by Director, the Board of Directors voted 5-0 to
approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular meeting of March 8, 1990.
Item 2. Authorization for the Directors to leave the State of California prior to next
meeting.
Item 3. Approval of the Terms and Conditions for Water Service with Placentia Unified
School District for their project located north of Paseo De Toronto and east of Los
Monteros, Job No. 9005, Tract No. 13370, Lot 12.
Item 4. Approval of payment to the Municipal Water District of Orange County, in the
amount of $70,000 for the DI-02 enlargement.
Item 5. Approval of payment to Baldwin Company, in the amount of $41,760.00 for the
reimbursement of the construction cost of water transmission facilities for Tract 11969.
Item 6. Approval of the Terms and Conditions for water Service with Fujita Corporation
USA for their project located south of Miraloma Avenue, east of Fee Ana Street, Job No.
9007.
Item 7. Approval of the Terms and Conditions for Water Service with Mr. Robert Bakken
for his project located at 17111 E. Imperial Highway, Job No. 9010.
Item 8. Approval of the Treasurer's Report for February 28, 1990.
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March 21, 1990
DISCUSSION CALENDAR
Item 9. Consideration of Water Improvements at Mable Paine School. Engineering
Manager Mike Payne explained that as a result of a bonding problem, Cravens
Construction, the low bidder for the water main replacement project at the Mable Paine
School, was unable to undertake this project. Mr. Payne stated that the staff has
subsequently reviewed the bid submitted by Spear Pipeline Construction and finds that
the contractor is competent and that they comply with all of the bidding requirements. He
explained that as a result of the circumstances surrounding this project and the bids, the
staff recommends that the Board award the contract to Spear Pipeline Construction, Inc.
After a general discussion concerning a right-of-way easement to access this property,
on a motion by Director Cromwell and seconded by Director Fox, the Board of Directors
voted 5-0 to award the contract to Spear Pipeline Construction, Inc. for water
improvements at Mable Paine School, Job No. 8716 in the amount of $28,300.00;
approve the allocation of $8,300.00 from the Mariposa Avenue replacement project and
authorize the President and Secretary to execute the contract.
Item 10. Consideration of naming future District reservoirs, booster stations and wells.
Engineering Manager Mike Payne explained that the District is currently under design or
ready to begin construction on several reservoirs, booster stations and well. The
facilities are located throughout the eastern portion of the District. Mr. Payne stated that
by identifying the sites by a single name, will simplify and eliminate errors during the
planning and construction stages and also later during operation of the facilities. On a
motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted
5-0 to name the facilities after the street the facility is located on, with the exception of
the eastside well which shall be named the Bryant Well. Additionally, the Board
requested that the staff recommend the street location names of future facilities.
Item 11. Consideration of approval of the selection of ASL Consulting Engineers to
complete the Plant No. 1 Master Plan-Phase II (Site-Land Use). Executive Assistant to
the General Manager Robb Quincey stated that on January 25, 1990, the Board of
Directors approved the Request for Proposal to solicit proposals for the Plant No. 1
Master Plan-Phase II (Site-Land Use). He further stated that the following two proposals
were received:
• ASL Consulting Engineers: $14,850.00
• Montgomery Engineers: $56,000.00
Mr. Quincey explained that the proposals were thoroughly reviewed, evaluated and
scored based upon the bid evaluation criteria outlined in the Request for Proposal. He
reviewed the scope of work for the project, and stated that while Montgomery Engineers
scored higher in the overall evaluation, the staff believes that their bid price is not
justifiable given the desired outcome of the study. Mr. Quincey stated that the staff
believes that possibly the large differential in proposal amounts may be the result of
disparities in personnel time and costs attributable to the project by the respective
s
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March 21, 1990
proposers. Mr. Quincey concluded his report by stating that in consideration of the
proposals and quotes, ASL Consulting Engineers is the consultant of choice for
completion of the Plant No. 1 Master Plan-Phase II (Site-Land Use).
The Board of Directors discussed this issue at length, specifically with regard to the
ability of ASL to complete a comprehensive and useful project within the financial
constraints of their bid. Additionally, the Board discussed the scope of work for the
project, and further discussed the history of the piping configuration at the District's Plant
No. 1. On a motion by Director Fox and seconded by Vice President Knauft, the Board of
Directors voted 3-2 (No: President Korn, Director Armstrong) to approve the selection of
ASL Consulting Engineers to complete the Plant No. 1 Master Plan-Phase II (Site-Land
Use); and authorize the President and Secretary to execute the agreement.
Item 12. Update on Construction in Progress job closing project. Business Manager
Cheryl Gunderson stated that the District's Auditors recommended that an analysis of
the Construction in Progress account was necessary to move the completed jobs from
Construction Progress to the fixed assets accounts. Mrs. Gunderson explained that the
District has retained the services of temporary accountants to undertake the analysis of
the Construction in Progress accounts. She further explained that of the 290 jobs that
were originally open, 177 have been closed and $7,114,436.43 has been transferred to
the fixed asset accounts. Mrs. Gunderson stated that it is anticipated that the temporary
accountant will remain on a reduced basis of three days per week for another two
months to continue the communication with developers on old jobs.
Mrs Gunderson also advised the Board that there are three jobs that were initiated by
Mark III, now bankrupt, that are complete and ready for closing. She stated that as a
result of the Mark III's insolvency, a shortage of $2,737.77 is due to the District. After a
general discussion by the Board, on a motion by Vice President Knauft and seconded
by Director Armstrong, the Board of Directors voted 5-0 to approve the write-off of
uncollectable job closing costs in the amount of $2,737.77 on Mark III Job Nos. 1053,
1134 and 1135.
Item 13. Consideration of support of Donn Hall to serve on the ACWA/JPIA Executive
Committee. Assistant Administrator Mike Robinson stated that the District has received a
request from Orange County Water District for support of the nomination of Director
Donn Hall of their District for an open position on the ACWA/JPIA Executive Committee.
After a general discussion by the Board, on a motion by Director Armstrong and
seconded by Vice President Knauft, the Board of Directors voted 5-0 to adopt Resolution
90-11 concurring with the nomination of Donn Hall to the Executive Committee of
ACWA/JPIA.
Item 14. Review of 1989 Water Quality Report and consideration of $5,979.00
expenditure from unappropriated water operation fund for printing and distribution.
Assistant Administrator Mike Robinson stated that the 1989 Water Quality Report was
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March 21, 1990
ready for printing. He stated that the report is an annual state requirement and must be
distributed to all customers of the District. Mr. Robinson completed his report by
explaining that the Water Quality Report includes data on imported water from the
Metropolitan Water District's Diemer Plant, and on groundwater produced locally by the
District. The Board of Directors discussed this issue particularly with regard to replacing
all verbiage in the report concerning local water supplier to state Yorba Linda Water
District, and changing the District's contact person in the report from Mike Payne to Mike
Robinson. On a motion by Director Armstrong and seconded by Director Fox, the Board
of Directors voted 5-0 to approve the publication of the 1989 Water Quality Report and
the expenditure of $5,979.00 from the unappropriated water operating fund balance for
printing and distribution.
Item 15. Quarterly Report on the status of departmental projects as defined in the
1989-90 Budget. Assistant Administrator Mike Robinson made an audio-visual
presentation to the Board on the status of programs and activities that the District has
undertaken over the past quarter. The presentation illustrated work toward the major
objectives approved by the Board in the 1989-90 District Budget. The presentation was
an informational item intended to keep the members of the Board informed of the major
activities of the District.
I
GENERAL MANAGER'S REPORT
Item 16. General Manager's Oral Report. General Manager William Workman advised
the Board that the staff will soon be scheduling the annual District-City meeting, and he
requested that they inform him of any specific issues that the Board would like
addressed. He also stated that the staff is continuing their negotiations with A.W.
Associates and the County of Orange concerning the status of the Bryant well. Mr.
Workman concluded his oral report by advising the Board that Executive Assistant to the
General Manager Robb Quincey will be leaving the District to join the management staff
at the Chino Basin Municipal Water District. His last day will be March 30, 1990.
STANDING COMMITTEE REPORTS
Item 17. Report on Executive-Administrative-Organizational Committee meeting of
March 5, 1990. Director Armstrong reported that the Annual Employee Survey was the
main issue of discussion at this meeting.
Item 18. No Finance-Accounting Committee meeting report scheduled.
Item 19. Authorization for Payment of Bills. On a motion by Vice President Knauft and
seconded by Director Armstrong, the Board of Directors voted 5-0 to approve payment of
bills and rate deposits in the amount of $295,895.54 on Check Nos. 19616 through
19964, and Payroll Check Nos. 4808 through 4864 and one wire dated March 9, 1990
to ACWA in the amount of $27,931.28.
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March 21, 1990
Item 20. No Personnel Committee meeting report scheduled.
Item 21. No Planning-Engineering-Operations Committee meeting report scheduled. A
P.O.E. meeting was scheduled for Tuesday, April 3, 1990 at 8:30 a.m.
Item 22. No Public Information Committee meeting report scheduled.
INTERGOVERNMENTAL MEETINGS
Item 23. Report on CSDA meeting of March 9, 1990. President Korn reported that new
legislation was the main issue for discussion at this meeting.
Item 24. Report on Planning Commission meeting of March 14, 1990. Vice President
Knauft reported that nothing of significance to the District was discussed at this meeting.
Item 25. Report on OCWD meeting of March 14, 1990. Director Fox reported that the
main issue for discussion at this meeting concerned a public hearing on ground water
conditions.
Item 26. Report on City Council meeting of March 20, 1990. Director Fox reported that
the codifying City Ordinances was the main agenda item for this meeting.
Item 27. Report on MWDOC meeting of March 21, 1990. Vice President Knauft
reported that a Bureau of Reclamation official made a presentation on Colorado River
Water allocation, and a speaker from the Central Arizona Project (CAP) spoke with
regard to water use at this meeting.
BOARD MEMBER COMMENTS
Item 28. Director Armstrong: Director Armstrong inquired the status of the Golden
Elementary School Xeriscape Garden, and inquired as to whether the District has a
"working-group" to deal with potential drought conditions and related restrictions.
Item 29. Director Cromwell: Director Cromwell advised the Board that he had recently
attended an Orange County Water District tour, and found it quite informative and
enjoyable.
Item 30. Director Fox: Director Fox had no comments.
Item 31. Vice President Knauft: Vice President Knauft had no comments.
Item 32. President Fox: President Korn advised that Board that he had recieved a letter
from the Voluntary Emergency Preparedness Organization (VEPO) soliciting the
District's involvement in their organization.
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March 21, 1990
ADJOURNMENT
On a motion by Vice President Knauft and seconded by Director Fox, the Board of
Directors voted 5-0 to adjourn thg meeting at 3:35 p.m.
William P. Workman
General Manager/Secret