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HomeMy WebLinkAbout1990-05-31 - Board of Directors Meeting Minutesa ~ -i cI Page - May 31, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED MEETING May 31, 1990 The adjourned meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur C. Korn, President, at 8:30 a.m., at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Paul Armstrong, Arthur Korn, Whit Cromwell, Roy Knauft and Sterling Fox. Also present were William Robertson, Assistant General Manager; Mike Payne, Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent, Barbara Bower, Secretary; Ken Maddock, representing Brighton Homes; and Marshall Eichenbauer, representing Brighton Homes. CONSENT CALENDAR On a motion by Director Armstrong and seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: E Item 1. Approval of Minutes - Adjourned meeting of May 17, 1990. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment to F.K.C. Partners in the amount of $12,300.00 for the reimbursement of construction cost for the Water Transmission Facilities installed for Design No. 87-32, Job No. 8832. Item 4. Approval of the Terms and Conditions for Water and Sewer Service with Rafael Hernandez De Anda, Juan Jose Hernandez De Anda, Rafael Gonzales De Anda and Maria Guadalupe De Anda for their project located on the west side of Ohio Street, south of Oriente Drive, Tract No. 13971, Job No. 90-19. Item 5. Approval of the Terms and Conditions for Water Service with Church of Christ for their project located at 4382 Eureka Avenue, Job No. 9021. Item 6. Acceptance of the Treasurer's Report for April 30, 1990. Item 7. Approval to file Notice of Completion, release Labor and Materials Bonds, make Final Retention Payment to J. H. Rives Company in the amount of $30,724.00 and release Faithful Performance Bond in one year. Page May 31, 1990 DISCUSSION CALENDAR Item 8. Consideration of the Financial Statements for the nine months ended March 31, 1990. Cheryl Gunderson, Business Manager, reviewed the Financial Statements for the nine months ended March 31, 1990, and noted the increase in water sales was due to dry weather conditions and growth of more than 1,100 new service connections in the last 12 month period. Vice President Knauft noted the increase in assets and inquired about the status of job closings. Mrs. Gunderson reported that the District is within two weeks of catching up with the job closing tasks and that procedures are in place to prevent another backlog of open jobs. On a motion by Director Armstrong and seconded by Director Cromwell, the Board voted 5-0 to accept the Financial Statements for the nine months ended March 31, 1990. Item 9. Consideration of a request from the Southern California Water Committee for 1990 Membership dues. Mike Robinson, Assistant Administrator, reviewed a request by the Southern California Water Committee (SCWC) for annual dues. Mr. Robinson reported that the SCWC regular annual dues are $750.00, however the District has donated $100.00 each year instead of the regular amount. The Board noted that the SCWC receives dues from other MWD and MWDOC, and that $100.00 is sufficient for the District. On a motion by Vice President Knauft and seconded by Director Cromwell, the Board voted 5-0 to approve annual dues to the Southern California Water Committee in the amount of $100.00. Item 10. Report on District's Liability Insurance coverage. William Robertson, Assistant General Manager, reported that the District's liability insurance is provided by the Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA). Mr. Robertson further reported the District has $20 million in liability coverage with $5,000 deductible and that the present ACWA/JPIA policy does not pay for costs to repair District pipe in the ground. This report was for information only and no action was required by the Board. GENERAL MANAGER'S REPORT Item 11. Consideration of Proposed Preannexation Agreement with Brighton Homes. Assistant General Manager William Robertson reported that the District and Brighton Homes have concluded negotiations, and that Brighton has signed the Preannexation agreement. In summary, the main features of the agreement include: annexation of 257 acres of Brighton land; payment by Brighton of all fees related to preparation of the agreement as well as the District's standard annexation and processing fees; annexation to OCWD of a portion of land served by groundwater; construction of water and sewer facilities identified in the Boyle report; development of a 2.8 million gallon Page- May 31, 1990 reservoir; correction of sewer deficiencies and construction of new sewer pipe; a five year reservation of land for a reservoir to serve the NOCCCD property; phasing of development and agreed upon facility construction priorities; permission for Brighton to make use of temporary water storage facilities during design and construction of permanent facilities; participation in a Mello-Roos Community Facilities District so long as it is initiated by others and the District is not identified as the taxing entitly or assume responsibility for its formation and administration; service to seven lots from I.D.-1 facilities in exchange for a 1,500 gallon per minute portable pump; and, automatic termination clauses should a suitable reservoir site not be found or OCWD does not annex certain Brighton land. Ken Maddock, representing Brighton Homes, addressed the Board to thank them, and the staff, for their work on the agreement. The Board discussed details of the agreement, annexation procedures and review by District counsel. On a motion by Director Fox and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Preannexation Agreement with Brighton Homes and authorize the President and Secretary to execute the agreement. Oral Report: Assistant General Manager William Robertson reminded the Board to adjourn today's meeting to the District Open House on June 8. In addition, Mr. Robertson: passed out flyers for the District's well protection program and reported that staff would begin canvassing the area surrounding Plant No. 1 next week; notified the Finance Committee that the meeting scheduled for June 8 will need to be rescheduled for June 13; and, the agreement between the County of Orange and AW Associates is on the Board of Supervisors agenda for next Tuesday, June 5th. STANDING COMMITTEE REPORT Item 12. No Executive-Administrative-Organizational Committee meeting report was scheduled. Item 13. A Finance-Accounting Committee meeting was scheduled for Wednesday, June 13, at 9:00 a.m. Item 14. Authorization for Payment of Bills. Director Knauft requested clarification of stationary engine repair costs. Ray Harsma, Operations Superintendent, informed the Board the repairs were for the Waukesha engine at Well No. 1 and the Cummins engine at one of the Plant No. 1 booster pumps. On a motion by Director Knauft and seconded by Director Armstrong, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $337,471.09 on Check Nos. 5292 through 5392, and Payroll Check Nos. 5118 through 5171 and one wire, dated June 13, 1990 to MWDOC in the amount of $188,752.17. Page" May 31, 1990 Item 15. No Personnel Committee meeting was scheduled. In response to an inquiry by President Korn, Mike Robinson, Assistant Administrator, reported that the District has held two meetings with the Teamsters union. Item 16. Report on the Planning-Engineering-Operations Committee meeting of May 21, 1990. The Committee reported on the Leasure project; that the Buena Vida-Friends Church item should be corrected to read Buena Vida-Evangelical Free Church; Brighton Annexation; 1989 Amendment with AW Associates; 1990-91 Capital budget; and, the Redevelopment agreements. Item 17. Report on Public Information Committee meeting of May 15, 1990. The Committee reported on the four levels of water conservation efforts outlined in the District's Urban Water Management Plan. The Committee concluded that the District was well into Level three of the current plan and that preparation needed to be taken to gradually move from Level three into Level four should the drought continue. Recommended by the Committee for adoption by the Board were the following new Level three drought response actions: 1. Adoption of a Resolution by the Board of Directors in June requesting voluntary public water conservation by limiting certain uses. 2. Aggressively distribute water conservation kits to customers. 3. Mail agricultural water users notice of the MWD mandated January 1 water cutback. 4. Purchase local newspaper advertisements in October, November and December describing the impact of the drought, conservation measures and anticipated mandatory reductions in water use. 5. Add two more tours for a total of four lours in FY 1990-91. 6. Encourage water conservation at a Fiesta Days booth staffed by the District. 7. Send post card notices to "water wasters" requesting their voluntary action to curtail water wasting activities. 8. Schedule "Townhall" meetings on the District's proposed emergency drought actions prior to advancing to Level Four. 9. Aggressively use the public access CATV channel and the Waterlines newsletter for public information on water conservation issues. 10. Conduct a presentation on the drought, water conservation and Xeriscape at a City Council meeting. 11. Prepare a target mailing on water conservation and the impact of the drought. 12. Increase the contacts with local nurseries regarding Xeriscape. 13. Complete an economic impact analysis of advancing to Level Four actions. 14. Complete an analysis of average customer water needs. 15. Prepare a proposed Emergency Water Management Ordinance for consideration by the Board in January 1991. 16. Prepare a proposed budget supplement for enforcement of an Emergency Water Management Ordinance. ,ateU3 Page--- May 31, 1990 On a motion by Director Cromwell and seconded by Director Fox, the Board of Directors voted 5-0 to approve the new Level Three drought response actions. INTERGOVERNMENTAL MEETINGS Item 18. Report on Regional Xeriscape Banquet of May 17. Director Cromwell reported that the banquet was a success. Item 19. Report on the Regional Xeriscape Conference of May 18. Director Knauft reported that more landscape people were present than water industry, and that Mike Robinson gave an excellent speech at the conference. Item 20. Report on MWDOC meeting of April 18. Director Knauft said no meeting was held. BOARD MEMBER COMMENTS Item 21. Director Armstrong: Director Armstrong asked about the aerial photo and reminded other Board members of the Nixon Dinner and Library dedication set for July 19. Item 22. Director Cromwell: Director Cromwell discussed the status of the escrow on his home and reported that if it closes on June 22 he will resign from the Board. Item 23. Director Fox: Director Fox reported on the book "Cadillac Desert". Item 24. Vice President Knauft: Vice President Knauft had no comments. Item 25. President Korn: President Korn discussed the Campaign Statement filing dates; requested that we include last years Conflict of Interest forms when mailing the new form; and reminded staff to present a closing Conflict of Interest from to Director Cromwell when he retires. CLOSED SESSION No closed session was required. DISTRICT TOUR The Board of Directors departed the headquarters building for a tour of the District's water and sewer facilities. The tour included inspection of the Brighton Annexation land; Xeriscape demonstration garden at Fairmont Reservoir; Timber Ridge booster station; Page-;` May 31, 1990 new construction along the extension of San Antonio Road; Elk Mountain Reservoir site; temporary reservoirs in I.D.-2; proposed I.D.-2 water well sites; the recent buildup on the SAVI land; and, the interconnection with City of Anaheim on the SAVI property. ADJOURNMENT On a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 5-0 to adjourn the meeting to Friday, June 8, 1990, 4:00 pm at the District Headquarters. William P. Workman General Manager/Secretary