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HomeMy WebLinkAbout1990-09-13 - Board of Directors Meeting MinutesPage September 13, 1991 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 13,1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur C. Korn, President, at 8:33 a.m., September 13, 1990, at the District Headquarters, 4622 Piumosa Drive, Yorba Linda. Directors present were: Paul Armstrong, Sterling Fox, Vice President Roy Knauft and President Arthur C. Korn. Also present were William Robertson, Acting General Manager; Mr. Arthur Kidman, District Legal Counsel; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Mike Payne, Engineering Manager; Joe Cowan, Assistant Operations Superintendent; and Barbara Bower, Secretary. CONSENT CALENDAR On a motion by Director Armstrong and seconded by Director Fox, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of August 23, 1990. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of Terms and Conditions for Water and Sewer Service with Lawrence Odenz for this project located north of Berkenstock Lane and west of Hamer Drive, Tract 12452, Job No. 9039. Item 4. Approval of Terms and Conditions for Water and Sewer Service with Buena Vida Associates for their project at 4652 Casa Loma Avenue, Job No. 9036. Item 5. Approval of Terms and Conditions for Water Service with Hardwood/Scott Partnership for their project located at the northwest corner of La Palma Avenue and Via Lomas de Yorba West. Item 6. Approval of Progress Payment No. 1 to Changing Times Enterprises, Inc. in the amount of $59,976.00 for the Zone 4 to 3 Pressure Reducing Station. Item 7. Acceptance of the Treasurer°s Report for July 31, 1990. Item 8. Approval to award a one year Replacement Paving Contract to Jerry Cross Paving in the Amount of $5.75 per square foot per paving job. Page September 13, 1990 DISCUSSION CALENDAR Item 9. Consideration of a different colored delinquent bill. Business Manager Cheryl Gunderson reported that last year the District changed the delinquent bill from pink to blue, the same color as the original bill. She further explained that many customers wait until the second notice is received before they pay their bill and now they are the same color so they don't ever see the "pink" bill. Based on feedback of our customers, staff is recommending Board consideration to return to the pink color delinquent bill. After a general discussion, on a motion by Director Fox and seconded by Director Armstrong the Board of Directors voted 4-0 to approve a pink color delinquent water bill. Item 10. Consideration of amendment to the Gann Appropriations Limit Resolution. Business Manager Cheryl Gunderson reported that during the annual audit of the District's financial records, the Auditors found that the Resolution adopting the current year Gann spending limit of $1,177,590 was incorrect and should have been $2,440,138. In order to remedy the error it is recommended that the Board adopt Resolution No. 90-36 amended the appropriations limited for fiscal 1990-91 and rescinding Resolution No. 90-18. In response to an inquiry by Vice President Knauft, Ms. Gunderson reported the District is not danger of exceeding the limit adopted by either Resolution 90-18 or 90-36. After a general discussion, on a motion by Director Armstrong and seconded by Director Fox the Board of Directors voted 4-0 to rescind Resolution No. 90-18 and adopt Resolution No. 90-36 establishing the Appropriations Limit for the 1990-91 fiscal year. Item 11. Consideration of Indemnity Agreement between, and approval of payment to Woodcrest Development of Orange County, Inc. Business Manager Cheryl Gunderson reported that in 1980 Mark III Homes built two Tracts in Improvement District No. 1 and are due reimbursement of $21,336 for the installation of Transmission facilities. She explained that Mark III Homes has since gone bankrupt, Woodcrest Development of Orange County, Inc. purchased the two tracts and they have requested the reimbursement owed to Mark III Homes. The District is holding final payment until the legal owner of the reimbursement is determined. The purpose of the Indemnity Agreement is to hold the District harmless in the event Mark III Homes, or the bankruptcy court, ever make a claim for the reimbursement paid to Woodcrest. District legal counsel, Mr. Arthur Kidman, reported that the District's underlying water service agreements do not allow for successors or assigns, and reimbursements are not transferred with sale of the land. After lengthy discussion, on a motion by Director Fox and seconded by Director Armstrong the Board of Directors voted 4-0 to approve an Indemnity Agreement with Woodcrest Development of Orange County, Inc.; authorize the President and Secretary to execute the agreement; and, approve payment to Woodcrest Development of Orange County, Inc., in the amount of $21,336.00 for the reimbursement of construction costs for the Water Transmission Facilities installed within Tract 10899 and Tract 9927. Page 2' September 13, 1990 Item 12. Consideration of renewal of the District's membership in the California Chamber of Commerce. Assistant Administrator Mike Robinson reported that the District has been a member of the California of Commerce since 1979; however, membership renewal was overlooked in this years budget process. Mr. Robinson reviewed the variety of benefits received by membership in the Chamber and reported they support many of the same legislative goals as the District, including enhanced water supplies throughout the State. Following a general discussion, on a motion by Director Fox and seconded by Vice President Knauft the Board of Directors voted 4-0 to approve $400 from the Unappropriated Water Fund balance for annual membership dues to the California Chamber of Commerce. ACTING GENERAL MANAGER'S REPORT Item 13. Acting General Manager William Robertson presented an oral report on the following items: test pumping of the new water well in Improvement District No. 2 was below expectations (385 gpm with 31 feet of drawdown), a second water well was drilled and test pumping of the second water well is scheduled to start early next week; the Bryant Crossfeeder shutdown was rescheduled to the week of September 24th; the District achieved a 6.1 % water conservation effort in the month of August (after adjusting for growth but not weather); and, the Placentia Unified School District is proceeding ahead with the Fairmont Blvd. K-6 school site. LEGAL COUNSEL'S REPORT Item 14. District Legal Counsel, Mr. Arthur Kidman, reported on SB 2557 which authorizes County Auditors to collect a fee to collect taxes. The Board also discussed with legal counsel the new State Health Department fees and the District's legal position regarding MWD's proposal to buyout the AMP transmission facility. STANDING COMMITTEE REPORT Item 15. No Executive-Administrative Committee meeting was scheduled. Item 16. Schedule a Finance-Accounting Committee meeting. Ms. Gunderson reported the purpose of the meeting is to review the annual Audit and, since it has not arrived yet, staff will have to call the Committee members to set a meeting date. President Korn noted he will be on vacation from September 14 to 26; therefore, Director Fox will take his place if the meeting is held while he is on vacation. Item 17. Authorization for Payment of Bills. Ms Gunderson noted corrections to the Agenda Report. After a general discussion, and on a motion by Vice President Knauft and seconded by Director Armstrong, the Board of Directors voted 4-0 to approve payment of bills, payroll and refunds in the amount of $772,893.35 on Check Numbers 5806 through 5809, 6021 through 6079 and 6329 through 6400; and Payroll Check numbers 4662 through 5684; and three wires, one dated August 28, 1990 to ACWA in Page=d September 13, 1990 the amount of $12,235.40, one dated August 30, 1990 to Bank of America in the amount of $160,552.50, and one dated September 13, 1990 to MWDOC in the amount of $263,242.08. Item 18. No Personnel Committee meeting was scheduled. Item 19. Oral Report on Planning-Engineering-Operations Committee meeting. Director Armstrong reported that a PEO Committee was held a meeting on September 11, 1990 to discuss: the Elk Mountain Reservoir construction bids, construction management proposals and laboratory testing proposals; status of AMP buyout by MWD; causes for delaying the Bryant Crossfeeder shutdown; Plant No. 1 Master Plan-Phase II report; status on meetings with property owners surrounding the Highland Reservoir; and, the Odenz project approved as part of this morning Consent Calendar. Item 20. A Public Information Committee meeting was scheduled for Monday, September 17, 1990 at 10:00 a.m. at the District office - Vice President Knauft attend in place of President Korn. INTERGOVERNMENTAL MEETINGS Item 21. Report on Planning Commission meeting, August 29. President Korn reported that nothing of interest to the District was discussed at the August 29, 1990 Planning Commission meeting. Item 22. Report on ISDOC meeting of August 30. Director Fox reported that ISDOC presented the results of their recent survey and that he is now the ISDOC contact with Senator Frank Hill. Item 23. Report on City Council meeting of September 4. Director Armstrong reported that Councilman Fried was appointed to fill Mr. Cromwell's seat on the Vector Control Board of Directors, and bonds for a water line to serve the lake at Eastlake were discussed at the City Council meeting of September 4, 1990. Item 24. Report on MWDOC meeting of September 5. Director Knauft reported that nothing of interest to the District was discussed at the September 5, 1990 MWDOC meeting. Item 25. Report on OCWD meeting of September 5. Director Fox reported that OCWD is developing a program to act as the general contractor for construction of new wells and the new OCWD/MWDOC headquarters building is nearly 30% complete. Item 26. Report on WACO meeting of September 7. Vice President Knauft was unable to attend the September 7, 1990 WACO meeting. Page° September 13, 1990 Item 27. Report on Planning Commission meeting of September 12. President Korn was unable to attend the September 12, 1990 Planning Commission meeting. BOARD MEMBER COMMENTS Item 28. Director Armstrong: Director Armstrong noted customer inquires regarding water running down the street because of the District's Fire Hydrant flushing program. President Korn requested an Agenda Report on all of the District's routine preventative maintenance programs at a future Board meeting. Item 29. Director Fox: Director Fox inquired as to the County's intentions regarding appointment to fill the vacant Directors seat. Vice President Knauft reported on his contact Supervisor Vasquez's office. Director Fox requested a status report on the proposed meeting with Mr. Robert Rauch. Acting General Manager William Robertson reported that a meeting Mr. Rauch was delayed until after a new General Manager was appointed by the Board. Item 30. Vice President Knauft: Vice President Knauft reported on sand in his sprinkler system; inquired about the continued use of temporary employees; and, the current status of refunds. Item 31. President Korn: President Korn had no comments BOARD OF DIRECTORS ACTIVITY CALENDAR The Board reviewed the activities calendar. CLOSED SESSION: President Korn directed the Board into closed session to discuss a personnel item. ADJOURNMENT On a motion by Director Armstrong and seconded by Director Fox, the Board of Directors voted 4-0 to adjourn the meeting at 10:21 a.m. / /~Z I William J. Robertson Acting General Manager/Secretary