HomeMy WebLinkAbout1990-09-27 - Board of Directors Meeting MinutesPage
September 27, 1990
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 27,1990
The regular meeting of the Board of Directors of the Yorba Linda Water District was
called to order by Arthur C. Korn, President, at 8:33 a.m., September 27, 1990, at the
District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Paul
Armstrong, Sterling Fox, Vice President Roy Knauft and President Arthur C. Korn. Also
present were William Robertson, Acting General Manager; Cheryl Gunderson, Business
Manager; Mike Robinson, Assistant Administrator; Mike Payne, Engineering Manager;
Ray Harsma, Operations Superintendent; Joe Cowan, Assistant Operations
Superintendent and Barbara Bower, Secretary. Visitors present were Mr. Frank
Herrera, and Mr. Robert Murray representing Ralph Andersen and Associates.
PRESENTATION
Item 1. Resolution No. 90-37 recognizing Mr. Frank Herrera, Sewer Foreman, on the
occasion of his retirement. On a motion by Director Armstrong and seconded by
Director Fox the Board of Directors voted 4-0 to adopt Resolution No. 90-37 recognizing
Mr. Frank Herrera, Sewer Foreman, on the occasion of his retirement. There was a
short break for a presentation of Resolution 90-37 and a clock honoring Mr. Herrera for
his 28 years of service to the District.
CONSENT CALENDAR
On a motion by Director Armstrong and seconded by Director Fox, the Board of Directors
voted 4-0 to approve the Consent Calendar as follows:
Item 2. Approval of Minutes - Special Meeting of September 12, 1990 and Regular
meeting of September 13, 1990.
Item 3. Authorization for the Directors to leave the State of California prior to next
meeting.
DISCUSSION CALENDAR
Item 4. Consideration of contracts for the construction of the Elk Mountain Reservoir
project. Engineering Manager, Mike Payne reported on the construction bidding
process, a review of the bids received, the background and reference checks on low
bidder Equinox, and concluded they are a reputable contractor with acceptable
qualifications and experience to construct the project. Mr. Payne recommended waiving
the one minor irregularity in Equinox's bid of not expressing the bid amount in word
form, and reported that the staff and consulting engineer are recommending award the
construction contract to Equinox.
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September 27, 1990
Mr. Payne then presented a report on the other construction related contracts. Mr.
Payne reported the District personally interviewed three firms: ASL Engineers; James M.
Montgomery Consulting Engineers; and Camp Dresser & McKee, and that based on
CDM's construction management techniques, experience of inspection team, approach
to the project, and communication skills the staff is recommending issuance of a
construction management services contract with CDM in an amount not to exceed
$175,700. Mr. Payne reported that Converse Consultants West will provide the best
soils testing services at the least cost, and Leighton and Associates will provide the best
concrete testing services at the least cost; therefore, staff is recommending issuance of
consultant contracts with Converse for soils testing in an amount not to exceed $24,000,
and Leighton and Associates for concrete testing in an amount not to exceed $24,500.
Lastly, Mr. Payne reported that staff recommendations concerning award of the
construction contracts must be amended to add they are subject to recording the Tract
Map and property deeds. The Tract Map is being recorded today, September 27th, and
District is in possession of the deeds, reviewing their legal descriptions and awaiting
final clearance of the Title Report by legal counsel. Following general discussion, on a
motion by Director Armstrong and Seconded by Director Fox the Board of Directors
voted 4-0 to:
1. Award a Reservoir Construction Contract to Equinox and authorize the President
and Secretary to execute the contract subject to receipt of the property, District
required insurance and bonds, and approval as to form by District legal counsel;
and,
2. Return bid security to the other contractors following execution of the contract with
Equinox; and,
3. Authorize the President and Secretary to execute consultant contracts with:
a. Camp Dresser & McKee for construction management services in an amount
not to exceed $175,700; and,
b. Converse Consultants West, Inc. for soils testing service in an amount not to
exceed $24,000; and,
c. Leighton and Associates for concrete testing services in an amount not to
exceed $24,500.
Item 5. Quarterly Report to the Board of Directors on the status of Departmental
projects. The Board requested that in order to allocate sufficient time for General
Manager interviews, this matter will be continued to the Board of Directors October 11,
1990 meeting.
ACTING GENERAL MANAGER'S REPORT
Item 6. Consideration on the Plant No. 1 Master Plan Phase II Report. The Board
requested that in order to allocate sufficient time for General Manager interviews, this
matter will be continued to the Board of Directors October 11, 1990 meeting.
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September 27, 1990
STANDING COMMITTEE REPORT
Item 7. Schedule an Executive-Administrative-Organizational Committee meeting. A
meeting was scheduled for Thursday, October 4th at 9:00 a.m.
Item 8. Schedule a Finance-Accounting Committee meeting. A meeting was
scheduled for Wednesday, October 10th at 9:00 a.m.
Item 9. Authorization for Payment of Bills. On a motion by Vice President Knauft and
seconded by Director Armstrong, the Board of Directors voted 4-0 to approve payment of
bills, payroll and refunds in the amount of $268,603.19 on Check Numbers 5537, 5900,
5906, 6404 through 6510; and Payroll Check numbers 5742 through 5798; and one
wire dated September 27, 1990 to ACWA in the amount of $13,450.02.
Item 10. Schedule a Personnel Committee meeting. A meeting was scheduled for
Monday, October 8th at 9:00 a.m.
Item 11. Report on Planning-Engineering-Operations Committee meeting of
September 11, 1990. On September 11 th, the PEO Committee met to discuss the Elk
Mountain Reservoir project; MWD acquisition of the Allen-McColloch pipeline; the
upcoming Bryant Crossfeeder shutdown; Plant No. 1 Master Plan - Phase II report; the
meeting with property owners surrounding the Highland Reservoir; and, Mr. Odenz's
project.
Item 12. Schedule a Planning-Engineering-Operations Committee meeting. A
meeting was scheduled for Tuesday, October 9th at 3:30 p.m.
Item 13. Report on Public Information Committee meeting of September 17, 1990. On
September 17, 1990 the Public Information met to discuss the upcoming Fall activity
schedule and parades; status report of drought activities; Xeriscape Committee; August
water conservation press release; Urban Water Management Plan and meeting with
City; Drought ordinance; and, provided ideas for the upcoming Fall issue of the
Waterlines newsletter.
INTERGOVERNMENTAL MEETINGS
Item 14. Report on City Council meeting held on September 18th.
Item 15. Report on September 19th CSDA Conference.
Item 16. Report on MWDOC meeting, September 19th.
Item 17. Report on OCWD meeting held on September 19th.
Item 18. Report on Planning Commission Meeting held on September 26th.
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September 27, 1990
BOARD MEMBER COMMENTS
Item 19. Director Armstrong: Director Armstrong had no comments.
Item 20. Director Fox: Director Fox had no comments.
Item 21. Vice President Knauft: Vice President Knauft had no comments.
Item 22. President Korn: President Korn had no comments.
CLOSED SESSION
Item 23. President Korn directed the Board of Directors into closed session for the
purpose of interviewing candidates for the General Manager position. The Board
reconvened into open session at 4:40 p.m. On a motion by Vice President Knauft
seconded by Director Fox the Board of Directors voted 4-0 to appoint William Robertson
as General Manager/Secretary of the Yorba Linda Water District effective immediately
with compensation at the rate of $75,000 per year, which already includes the January
1, 1991 salary adjustment.
ADJOURNMENT
On a motion by Vice President Knauft and seconded by Director Armstrong, the Board
of Directors voted 4-0 to adjourn the meeting at 4:46 p.m.
General Manager/Secretary