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HomeMy WebLinkAbout1990-10-25 - Board of Directors Meeting MinutesPage October 25, 1990 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 25, 1990 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Arthur C. Korn, President, at 8:30 a.m., October 25, 1990, at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present were: Sterling Fox, Vice President Roy Knauft and President Arthur C. Korn. Director Armstrong was absent. Also present were William Robertson, General Manager; Cheryl Gunderson, Business Manager; Mike Robinson, Assistant Administrator; Mike Payne, Engineering Manager; Ray Harsma, Operations Superintendent; Barbara Bower, Secretary; Kent Byrne, Maintenance I; John Morad, Maintenance I; and, Mike Kiddie, Mechanic. Other visitors present was Michael Harrison representing Conrad and Associates. INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION Item 1. Introduction of new employee John Morad, Maintenance I and promotion of Kent Byrne to Maintenance I. Ray Harsma, Operations Superintendent, introduced new employee John Morad, Maintenance I, and promoted employee Kent Byrne, Maintenance I, to the Board of Directors. The Board took a five minute break at this point in the meeting to view the District's new valve turning truck. Mike Kiddie, Mechanic, showed the equipment's installation in the vehicle and described how it operates. CONSENT CALENDAR On a motion by Director Fox and seconded by Vice President Knauft, the Board of Directors voted 3-0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of October 11, 1990. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of the Terms and Conditions for Water and Sewer Service with Frand and Louise Marshburn for their project located south of Marshburn Circle and east of Richfield Road, Parcel Map 89-356, Job No. 9046. Item S. Approval to release the Guarantee Bond with W & Z Partnership in the amount of $1,000.00 for the improvements on Lot 10 of Tract No. 11662. Item 6. Approval to release the cash bonds with Woodcrest Development, totaling $11,000, for their Tract's 9989, 10314 and 11729. Page October 25, 1990 Item 7. Approval of payment to Mission Management Systems, Inc. in the amount of $12,000 for custom service hours. Item 8. Acceptance of the Treasurer's Report for September 30, 1990. Item 9. Approval of damage claim by Francis McBride in the amount of $254.56. DISCUSSION CALENDAR Item 10. Approval to dedicate a Deed of Right-of-Way to the City of Placentia at the southeast corner of the District's Richfield Road property - this matter was continued from the Board's October 11, 1990 meeting. Mike Payne, Engineering Manager, reported that a condition of development for the property south of the District's Plant No. 1 site, the developer is required to construct improvements to Richfield Road that will encroach on District property. In order to accommodate these improvements, the District has been asked to dedicate to the City of Placentia a 45 foot by 15 foot portion of land for Richfield Road Right-of-Way. Mr. Payne reported that in return for dedicating the Right-of-Way, the developer will install curb and gutter improvements in the property deeded by the District. Following a general discussion, and on a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 3-0 to approve a Deed of Right-of-Way to the City of Placentia and authorize the President and Secretary to execute the Deed of Right-of-Way subject to review and approval as to form by Legal Counsel. Item 11. Report on the proposed construction budget for the Camino De Bryant Pipeline. Mike Payne, Engineering Manager, reported on the scope of work involved with the Camino De Bryant pipeline project. Mr. Payne reported that, in accordance with a reimbursement agreement, the developer secured construction bids and submitted them to the District for approval of an overall construction budget. He then reported that the District staff reviewed the construction bids, overall budget amount and recommend approval by the Board. On a motion by Director Fox and seconded by Vice President Knauft, the Board of Directors voted 3-0 to approve the proposed construction budget for the Camino De Bryant Pipeline in the amount of $314,671.00. Item 12. Report on Audited Financial Statements for the Years ending June 30, 1990 and 1989. Cheryl Gunderson, Business Manager, began this report by stating that the District had received an Unqualified Opinion from Conrad and Associates, the District's Auditors, on the District's financial statements. Mrs. Gunderson stated that the financial statements materially represent the financial condition of the District. Mrs. Gunderson introduced Mr. Michael Harrison of Conrad and Associates, who reviewed the assets and liabilities with the Board. Mr. Harrison also reviewed the combined statements of revenues, prior year adjustments of annexation revenues and new cash flow portion of the Audit. There was a general discussion by the Board with regard to the Finance Committee review, Management Letter, and that this is a two year audit. On a motion by Page 2"-* .a October 25, 1990 Director Fox and seconded by Vice President Knauft, the Board of Directors voted 3-0 to accept the Audited Financial Statements for the Years ending June 30, 1990 and 1989. Item 13. Report on the Financial Statements for the one month ended July 31, 1990. Cheryl Gunderson, Business Manager, reviewed the Financial Statements for the one month period ended July 31, 1990 and reported that the District's financial position after the first month was better than last year. The loss shown for Improvement District No. 1 and 2 was due to the fact that tax revenues have not arrived yet and will improve as tax revenues arrive from the County. Following a general discussion with regard to the increase in assets and accrual method of accounting for tax revenue, and on a motion by Director Fox and seconded by Vice President Knauft, the Board of Directors voted 3-0 to accept the Financial Statements for the one month ended July 31, 1990. Item 14. Consideration of the Association of California Water Agency's 1991 membership dues. Michael Robinson, Assistant Administrator, reported that ACWA's invoice for 1991 membership dues, in the amount of $4,789, is $789 more than the amount allocated in the Adopted 1990-91 Annual Budget. The Board was very concerned about the increase and noted preference to pay for special projects as they come up instead of increasing membership dues. Following a general discussion of ACWA's role, and on a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 3-0 to renew the District's 1991 membership in ACWA in the amount of $4,789. GENERAL MANAGER'S REPORT Item 15. General Manager's oral report and comments. William Robertson, General Manager, reported on the District's plans for the upcoming Fiesta Days Parade and confirmed that Vice President Knauft and Director Fox will join Director Armstrong on the float. In addition, Mr. Robertson reviewed a letter addressed to the Board from Ms. Greeninger protesting the $10 door tag fee, and a draft of the District's response which discusses the purpose of the fee. STANDING COMMITTEE REPORT Item 16. No Executive-Administrative-Organizational Committee report was scheduled. Item 17. Report on Finance-Accounting Committee meeting of October 10, 1990. The Committee noted that written minutes of the October 10th Finance Committee meeting were included in the Agenda packet. Item 18. Authorization for Payment of Bills. On a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 3-0 to approve payment of bills, payroll and refunds in the amount of $720,980.53 on Check Nos. 5538, 5539, 5560 Page October 25, 1990 through 5564 and 6612 through 6712; and Payroll Check Nos. 4669 through 5919; and two wires, one dated October 29, 1990 to ACWA in the amount of $13,365.24 and one dated October 31, 1990 to Bank of America in the amount of $551,798.75. Item 19. Report on Personnel Committee meeting of October 8, 1990 . The Committee noted that written minutes of the October 8th Personnel Committee meeting were included in the Agenda packet. Item 20. Report on Planning-Engineering-Operations Committee meeting of October 9, 1990. The Committee noted that written minutes of the the October 9th Planning-Engineering-Operations Committee meeting were included in the Agenda packet. Item 21. No Public Information Committee meeting report was scheduled. INTERGOVERNMENTAL MEETINGS Item 22. Report on the CSDA meeting, October 12. President Korn had no report. Item 23. Report on the City Council meeting, October 16. Vice President Knauft reported that nothing of interest to the District was discussed at the October 16th City Council meeting. Item 24. Report on MWDOC meeting, October 17. Vice President Knauft had no report. Item 25. Report on OCWD meeting, October 17, 1990. Director Fox had no report. Item 26. Report on Planning Commission, October 24, 1990. President Korn reported that nothing of interest to the District was discussed at the October 24th Planning Commission meeting. BOARD MEMBER COMMENTS Item 27. Director Armstrong: Director Armstrong was absent. Item 28. Director Fox: Director Fox had no comments. Item 29. Vice President Knauft: Vice President Knauft had no comments. Item 30. President Korn: President Korn had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board filled in assignments for the period between October 25, 1990 and November 8, 1990. Assignments after November 8, 1990 will be made at the November 8th Board meeting. Page-- October 25, 1990 CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Vice President Knauft and seconded by Director Fox, the Board of Directors voted 3-0 to adjourn the meeting at 9:20 a.m. General Manager/Secretary