HomeMy WebLinkAbout2017-08-08 - Board of Directors Meeting Agenda Packet ra Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, August 8, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Workshop Meeting Held June 8, 2017
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Minutes of Board of Directors Regular Meeting Held June 13, 2017
Recommendation: That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of$415,168.09.
7.4. Directors and General Manager Fees and Expenses Report for Fourth Quarter FY
2016/17
Recommendation: That the Board of Directors receive and file the Directors and
General Manager Fees and Expenses Report for Fourth Quarter FY 2016/17.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Authorized Officers for Investments Held at Pershing
Recommendation: That the Board of Directors adopt Resolution No. 17-27
authorizing the General Manager, Assistant General Manager and Finance
Manager to act on behalf of the District relating to District investments held at
Pershing, LLC and rescinding Resolution No. 14-12.
8.2. AB 1000 - Water Conveyance: Use of Facility With Unused Capacity (Nederhood)
Recommendation: That the Board of Directors adopt an OPPOSE position
and instruct the General Manager to communicate the position of the Yorba Linda
Water District to the Santa Margarita Water District, and to empower the President
or the General Manager to sign any coalition letters in opposition to AB 1000.
8.3. Adjusting Time of Regular Meetings and Establishing Time for Adjournment (Miller)
Recommendation: That the Board of Directors consider adjusting the time of regular
meetings and establishing a set time for adjournment.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Update of Procurement and Purchasing Policy
9.2. Timeline for Updating Strategic Plan (Nederhood)
9.3. Development of Water Shortage and Drought Response Plan (Jones)
9.4. Comparison of Retail Water Rates (Miller)
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
• Minutes of meeting held July 27, 2017 at 4:00 p.m.
• Next meeting scheduled September 28, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
• Minutes of the meeting held June 12, 2017 at 4:00 p.m. will be provided when
available.
• Next meeting scheduled September 18, 2017 at 4:00 p.m. at YL City Hall.
11.3. Joint Agency Committee with City of Placentia
(Miller/Nederhood)
• Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC/OCWD Joint Planning Committee - July 26, 2017 (Nederhood/Jones)
12.2. OCSD Board - July 26, 2017 (Hawkins)
12.3. ISDOC Executive Committee - August 1, 2017 (Nederhood)
12.4. YL City Council - August 1, 2017 (Jones)
12.5. MWDOC Board - August 2, 2017 (Nederhood)
12.6. OCWD Board - August 2, 2017 (Jones)
12.7. WACO - August 4, 2017 (Jones/Miller/Nederhood)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 9 - October 31, 2017
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. YL Mayor's Prayer Breakfast - September 14, 2017
Recommendation: That the Board of Directors approve Director attendance at this
event if desired.
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Tuesday, August 22, 2017.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: August 8, 2017
Subject: Minutes of the Board of Directors Workshop Meeting Held June 8, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name: Description: Type:
2017-06-08 - Minutes - BOD.doc Minutes Minutes
2017-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, June 8, 2017, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:01 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Steve Conklin, Engineering Manager
Andrew J. Hall, Director John DeCriscio, Operations Manager
Phil Hawkins, Director Gina Knight, HR/Risk and Safety Manager
Brooke Jones, Director Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
4. PUBLIC COMMENTS
Ms. Pat Nelson (resident) commended the Board and staff for their efforts. She
also commented on the Ad Hoc Citizens Advisory Committee's recommendations
to the Board.
Director Brett Barbre commented on the importance of reserves, other agencies
reserve levels, and benefits in relation to rate stabilization.
Minutes of the YLWD Board of Directors Workshop Meeting Held June 8, 2017 at 4:00 p.m. 1
5. DISCUSSION ITEMS
5.1. Revenues and Reserves for FY 2018
Ms. Delia Lugo outlined the topics to be discussed and noted that
representatives from Raftelis would be present at the next workshop
meeting to demonstrate the financial model.
Ms. Lugo then reviewed assumptions for FY17 total volumetric revenue
and the FY18 budget. Discussion ensued regarding demand recovery for
the previous few months, projected demand recovery through the end of
June, variances between water production and demand, benefits of
advanced metering infrastructure, and budgeting for sewer related repairs
in the east end of the District's service area.
Ms. Lugo provided an overview of historical and forecasted water
purchases and demand recovery. Discussion followed regarding the
impact of potential increased demand recovery during FY18 and
exploration of future reserve levels utilizing the financial model.
Ms. Lugo then reviewed projected water and sewer combined
operating/non-operating revenue for FY18 and the same for water only.
The Board and staff discussed the projected decrease in property tax
revenue for FY18 and amounts billed versus collected.
Director Barbre commented on his previous work experience at the
County's Treasurer-Tax Collector's Office, the average percentage of
uncollected property taxes, and the County's method for assessment.
Discussion continued regarding anticipated decrease in water demand
due to the City's vacation of certain landscape maintenance easements,
projected decrease in other operating revenue, and anticipated revenue
associated with the phased development of Esperanza Hills.
Ms. Lugo provided a historical comparison of total water revenues and
current water usage trends.
At the request of a member of the Board, Director Barbre commented on
the MWDSC's process for projecting water sales.
Ms. Lugo reviewed total water revenues projected for FY17 and budgeted
for FY18 and the composition of"other" water revenue.
Ms. Lugo then provided on overview of projected sewer operating/non-
operating revenue for FY18, a historical comparison of total sewer
revenues, total sewer revenues projected for FY17 and budgeted for
FY18, and the composition of"other" sewer revenue.
Minutes of the YLWD Board of Directors Workshop Meeting Held June 8, 2017 at 4:00 p.m. 2
Ms. Pat Nelson (resident) commented on the cost for replacing the
District's sewer collection system and the need for an associated reserve.
Director Barbre commented on the benefits of transferring the City of
Yorba Linda's sewer collection system to the District.
Mr. Terry Harris (resident) commented on recommendations provided by
the Ad Hoc Citizens Advisory Committee (AHCAC) related to rates,
reserves and refunds.
Ms. Lugo outlined a timeline for review and adoption of the District's
reserve policy for FY18. She also summarized the purpose of reserves,
reserve fund types, the importance of establishing minimum/maximum
reserve levels, and the roll of reserves during the bond rating process.
Ms. Lugo then reviewed the District's current reserve types and levels and
those recommended by Raftelis in the 2015 rate study and by Fieldman
Rolapp, the District's financial advisors. This included discussion
regarding the District's current bond rating, bond rating goals associated
with both sets of recommendations, and the District's unfunded liabilities.
Director Barbre commented on the benefits of paying down Post
Employment Benefit (OPEB) liabilities.
Discussion ensued regarding paying down the District's OPEB liability
versus funding an Employee Liability Reserve, the District's current and
projected total reserve amounts for FY17, the management of reserve
funds in relation to payment of significant expenses, and the format of the
District's financial statements.
Mr. Terry Harris (resident) commented on the District's reserve levels and
the AHCAC's related recommendations.
Further discussion regarding the format of the District's financial
statements and applicability of a Risk Management Reserve followed.
Ms. Julia Schultz (resident) commented on the District's management of
capital improvement projects, the format of the District's financial
statements, and the benefits of establishing a Rate Stabilization Reserve.
Discussion continued regarding benefits provided by having a Rate
Stabilization Reserve and issuing bonds for construction of the Fairmont
Booster Pump Station Upgrade Project.
Ms. Pat Nelson (resident) commented on the District's Capital
Improvement Plan, recommended reserve levels, and benefits associated
Minutes of the YLWD Board of Directors Workshop Meeting Held June 8, 2017 at 4:00 p.m. 3
Minutes of the YLWD Board of Directors Workshop Meeting Held June 8, 2017 at 4:00 p.m. 4
with establishing a Rate Stabilization Reserve. She also spoke against
the issuance of refunds.
Ms. Lugo finished reviewing the District’s current reserve types.
Ms. Cindy Botts requested feedback from the Board regarding the draft
reserve policy.
Further discussion regarding the current and two sets of recommended
reserve levels, updating the District’s strategic plan, establishing a Rate
Stabilization Reserve, and desired bond ratings followed.
6. ADJOURNMENT
6.1. The meeting was adjourned at 6:33 p.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Minutes of Board of Directors Regular Meeting Held June 13, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2017-06-13_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 1
2017-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, June 13, 2017, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Steve Conklin, Engineering Manager
Al Nederhood, Vice President John DeCriscio, Operations Manager
Andrew J. Hall, Director Gina Knight, HR/Risk and Safety Manager
Phil Hawkins, Director Delia Lugo, Finance Manager
Brooke Jones, Director Art Vega, Information Technology Manager
Annie Alexander, Executive Assistant
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
Tom Lindsey, Councilmember, City of Yorba Linda
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
6. PUBLIC COMMENTS
None.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 2
7. CONSENT CALENDAR
Director Hawkins made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 5-0 with Director Hall abstaining from Item No.
7.2. as he was not present at the meeting.
7.1. Minutes of the Board of Directors Regular Meeting Held March 1, 2017
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Regular Meeting Held March 14, 2017
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,230,640.28.
7.4. Terms and Conditions for Water Service with Calvary Chapel of Yorba
Linda
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water Service with Calvary Chapel of Yorba Linda, Job No.
201717.
7.5. Revised Declaration of Restrictive Covenants with Toll CA III, LLC for
Tract 17654
Recommendation: That the Board of Directors authorize the President
and Secretary to execute the revised Declaration of Restrictive Covenants
with Toll CA III, LLC for Tract 17654.
8. ACTION CALENDAR
8.1. Proposed Amendments to Independent Special Districts of Orange County
(ISDOC) Bylaws
Mr. Steve Conklin explained that ISDOC was conducting a vote of regular
special district members on proposed amendments to the association’s
bylaws, the primary purpose of which was to add language pursuant to
state requirements and protect members against potential liability.
ISDOC’s Executive Committee previously discussed this matter on
multiple occasions and unanimously approved the proposed revisions and
authorized a vote of the membership.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 3
Director Nederhood made a motion, seconded by Director Jones, to
approve the proposed amendments to ISDOC’s bylaws and authorize the
President or alternate designee to sign the official ballot. Motion carried
5-0.
8.2. Proposed Increased Assessments Affecting District Properties Located in
Local Landscaping Zone L-1B of the City of Yorba Linda Street Lighting
and Landscaping Maintenance District
Ms. Delia Lugo explained that in March 2016, the Board voted in favor of
proposed increased assessments affecting five parcels owned by YLWD
(Elk Mountain BPS/Reservoir) located in Zone L-1B of the Yorba Linda
Street Lighting and Landscaping Maintenance District. Following
tabulation of the ballots at the City’s public hearing, it was determined
there was a majority protest and no increase to the proposed
assessments would be allowed. At the request of several of the property
owners in this zone, the City Council then authorized a process whereby a
petition could be submitted requesting a revote. Such petition was
submitted and the re-balloting process was granted following Council
approval of a revised location maintenance plan. The District’s parcels
involved in the revote process have a $0.00 balloted assessment amount.
The Board and staff discussed the necessity of submitting the ballots as
the vote was weighted and the parcels were considered exempt.
Councilmember Lindsey stated that this was his understanding. Following
brief discussion, it was determined that District staff would contact City
staff to determine responsibility for maintaining the landscape area in front
of Elk Mountain Reservoir. Councilmember Lindsey noted that the
Council does not vote on assessment ballots received for City owned
parcels. It was the consensus of the Board not to take action on this item.
9. DISCUSSION ITEMS
9.1. Capital and Repair/Replacement Budgets and Asset Management Plan (AMP)
Director Jones explained that this topic was taken from a section of
recommendations provided by the Ad Hoc Citizens Advisory Committee
(AHCAC). He then invited AHCAC members present to comment.
Mr. Terry Harris (resident and former AHCAC member) stated that the
intent of this section was to improve the transparency and clarity of District
capital and repair and replacement (R&R) expenditure reporting. He also
noted that the committee was in favor of updating the AMP.
Director Jones asked staff to report on their efforts related to this section.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 4
Ms. Lugo stated that for the last few months, staff had been providing the
Board with a summary report of Capital Improvement Plan (CIP) and
capital outlay expenditures from reserves. Staff is also looking at other
water districts quarterly financial reports in order to enhance YLWD’s
presentation of this information. Reserve expenditures for individual
capital projects are currently tracked internally and reconciled with the
general ledger at the end of each month. Staff is looking to incorporate
this detailed information in future quarterly financial reports as well.
President Miller commented on his suggested modifications to the
District’s periodic financial reports related to reserves.
Ms. Lugo noted she had conference calls scheduled the next day with the
District’s auditors and Fieldman Rollap to discuss the potential comingling
of currently segregated reserve funds. She plans to brief the board on the
results of these discussions at the next budget workshop meeting.
The Board and staff discussed updating the AMP, the recurrence of
subsequent updates, integrating the AMP with CMMS, and developing an
overall strategic plan.
Mr. Harris clarified that it was the AHCAC committee’s desire the AMP be
updated on a regular basis and utilized to evaluate the District’s
performance and guide operational priorities.
The Board and staff then discussed staffing requirements needed to
update the AMP, the purpose of recently completed and active CIP
projects, effectively communicating the District’s activities and finances to
the public, and the complexity of YLWD’s distribution system as compared
to similar agencies.
Ms. Julia Schultz (resident) remarked on the difficulty of comparing water
districts to one another, and evaluating the cost effectiveness of public
communication/education efforts.
The Board and staff also discussed historical and current trends in the
number and types of requests for public records received by the District.
Vice President Nederhood requested that a monthly report containing this
information be provided to the Board in order to evaluate the need for
future enhancements to the District’s website.
Mr. Harris thanked the Board for their efforts in relation to addressing this
section of the AHCAC’s recommendations and requested they do the
same for the remainder. He also offered his assistance with future
strategic initiatives.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 5
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
The Directors reported on their attendance at the following event:
Santa Ana River Watershed Conference – May 25, 2017
(Jones/Nederhood)
10.2. General Manager's Report
Mr. Conklin asked each of the managers to report on activities within their
respective departments.
Ms. Lugo reported on the status of the interim audit and noted that staff
was in the process of updating the District’s financial model in preparation
for the next budget workshop.
Mr. Art Vega explained that due to unforeseen circumstances, the
upgrade to the District’s phone system would be delayed until the next
fiscal year. This change will be reflected in the draft FY 2018 budget. He
also reported that the contract for CMMS consulting services had been
finalized and the first meeting was held the day prior.
Ms. Gina Knight announced the number of applications received to date
for the position of Assistant General Manager and described the types of
requests for public records recently received.
Mr. Conklin stated that interviews for the Associate Engineer position
would be conducted the following week and reported on the status of
various construction projects. He and Mr. John DeCriscio then informed
the Board of staff efforts related to a pipeline tie-in. Vice President
Nederhood requested that information regarding the status of these
projects be posted on the District’s website.
10.3. General Counsel’s Report
Mr. Andrew Gagen briefly shared publicly available information related to
the status of pending litigation.
10.4. Future Agenda Items and Staff Tasks
None.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 6
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
Minutes of the meeting held May 25, 2017 at 4:00 p.m. were
provided in the agenda packet. President Miller, Vice President
Nederhood, and Mr. Conklin commented on topics discussed
during the meeting.
Next meeting is scheduled July 27, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
Minutes of the meeting held June 12, 2017 will be provided when
available.
Ms. Julia Schultz (resident) commented on reservoir construction
requirements for the Esperanza Hills housing development.
Director Hawkins spoke regarding the benefits of the joint agency
committee meetings with the City. President Miller reviewed some
of the topics discussed during the most recent meeting.
Councilmember Lindsey also remarked on the benefits of these
meetings and requested continued guidance from the District in
relation to water use efficiency. He indicated the City would be
supportive of District efforts in this regard and encouraged public
attendance at these meetings. Vice President Nederhood
commented on the benefits of establishing a rate stabilization
reserve.
Ms. Schultz (resident) commented on her experience attending
these meetings and asked for an overview of the Governor’s long-
term water conservation framework. The Board summarized the
main points of the plan.
Next meeting yet to be scheduled.
11.3. Interagency Committee with City of Placentia
(Miller/Nederhood)
Next meeting yet to be scheduled.
Minutes of the YLWD Board of Directors Regular Meeting Held June 13, 2017 at 6:30 p.m. 7
12. INTERGOVERNMENTAL MEETINGS
The Directors reported on their attendance at the following meetings.
12.1 OCWD Board – May 24, 2017 (Jones)
12.2 OCSD Board – May 24, 2017 (Hawkins)
12.3. WACO – June 2, 2017 (Hawkins/Jones/Nederhood)
12.4. YL City Council – June 6, 2017 (Hawkins)
12.5. MWDOC Board – June 7, 2017 (Nederhood)
12.6. OCSD Operations Committee – June 7, 2017 (Hawkins)
12.7. OCWD Board – June 7, 2017 (Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from June 14 – August 31, 2017
The Board reviewed the activity calendar and made no changes.
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
14.1. CASA Annual Conference – August 22-24, 2017
Director Hall made a motion, seconded by Director Miller, to approve
Director attendance at this event if desired. Motion carried 5-0.
15. ADJOURNMENT
15.1. The meeting was adjourned at 8:39 p.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: August 8, 2017 Budgeted:Yes
To:Board of Directors Cost Estimate:$415,168.09
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $415,168.09.
DISCUSSION:
The items on this disbursement list includes: A wire of $4,679.24 to So. California Edison for June
2017 electricity charges at Miraloma Ave. The balance of $136,899.50 is routine invoices.
The Accounts Payable check register total is $141,578.74; Payroll No. 15 total is $273,589.35; and
the total of all listed disbursements for this agenda report is $415,168.09. A summary of the
disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
17-CS_0808.pdf Cap Sheet Backup Material
CkReg080817.pdf Check Register Backup Material
17_CC_0808.pdf Credit Card Summary Backup Material
Summary of Disbursements
August 08, 2017
CHECK NUMBERS & WIRE:
Computer Checks 70129—70210 $ 136,899.50
____________
$ 136,899.50
WIRE:
W072717 So. Cal Edison $ 4,679.24
_____________
$ 4,679.24
TOTAL OF CHECKS & WIRES $141,578.74
PAYROLL NO. 15:
Direct Deposits $ 171,423.46
EFT Payment $ 36,176.92
Third Party Checks 6737—6748 $ 16,673.61
Payroll Taxes $ 49,315.36
$ 273,589.35
TOTAL OF PAYROLL $273,589.35
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $415,168.09
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF AUGUST 08, 2017
==================================================================.
Check No.Date Vendor Name Amount Description
70145 08/08/2017 ADAM BERGIN 63.08 CUSTOMER REFUND
70131 08/08/2017 AKBER ZAIDI 219.81 CUSTOMER REFUND
70161 08/08/2017 Alfredo Vargas 259.52 TRAVEL EXPENSE - ESRI CONFERENCE
70135 08/08/2017 ALI NAMAZI 106.25 CUSTOMER REFUND
70209 08/08/2017 America's Instant Signs 323.25 BUILDING REPAIR PARTS
70143 08/08/2017 ANDREA PIKE 188.43 CUSTOMER REFUND
70162 08/08/2017 Aqua-Metric Sales Co.8,846.01 WAREHOUSE STOCK & VALVE ASSEMBLY PARTS
70163 08/08/2017 Aramark 376.00 UNIFORM SERVICE
70164 08/08/2017 AT & T - Calnet3 3,384.71 ATT CALNET3
70165 08/08/2017 Brithinee Electric 3,479.25 HIDDEN HILLS PUMP STATION REPAIR PARTS
70146 08/08/2017 BRITTANIA CLARK 143.75 CUSTOMER REFUND
70210 08/08/2017 CalCard US Bank 14,272.20 CREDIT CARD TRANSACTIONS FOR JULY 2017
70166 08/08/2017 California Department of Motor Vehicle 20.00 DOCUMENT REQUEST - SR19C
70152 08/08/2017 CHONA PABUAYA 166.10 CUSTOMER REFUND
70154 08/08/2017 CHRIS RUNNELLS 210.65 CUSTOMER REFUND
70167 08/08/2017 City Of Placentia 1,329.40 (5) ENCROACHMENT PERMITS
70168 08/08/2017 Cogsdale Services Corporation 7,505.00 GP/CSM UPGRADE
70169 08/08/2017 Costco 120.00 COSTCO MEMBERSHIP 2017/2018
70170 08/08/2017 Culligan of Santa Ana 2.85 EQUIPMENT PE SOFTENER
70147 08/08/2017 DAVE HUME 41.60 CUSTOMER REFUND
70173 08/08/2017 Dean Criske Trucking 1,948.73 ROAD MATERIAL
70171 08/08/2017 Dell Marketing L.P.56.56 HARDWARE SUPPLIES
70172 08/08/2017 Dion & Sons, Inc.4,888.51 MYSELLA OIL - YLWD FLEET
70151 08/08/2017 DIRT WORKS ENGINEERING 75.00 CUSTOMER REFUND
70174 08/08/2017 Fairway Ford Sales, Inc.688.05 VEHICLE MAINTENANCE - UNIT #186
70175 08/08/2017 Federal Express 32.79 SHIPPING FEES
70176 08/08/2017 Fleet Services, Inc 130.27 VEHICLE SUPPLIES - UNIT #215
70177 08/08/2017 Freddie Ojeda 105.00 CERTIFICATE REIMBURSEMENT - T4
70178 08/08/2017 Haaker Equipment Co.1,417.00 TOOLS & EQUIPMENT
70129 08/08/2017 HAROLD JACHIMSKI 29.68 CUSTOMER REFUND
70179 08/08/2017 Harrington Industrial 788.83 PRODUCTION REPAIR PARTS
70158 08/08/2017 HONGYANG SUN 54.84 CUSTOMER REFUND
70180 08/08/2017 Hydrex Pest Control 175.00 PEST CONTROL SERVICE
70181 08/08/2017 Infosend Inc.5,011.87 POSTAGE BILLING - JULY 2017
70159 08/08/2017 INTERNATIONAL CUSTOM ENTERPRISE 896.40 CUSTOMER REFUND
70183 08/08/2017 J & S Construction 5,200.00 CONCRETE REPAIR
70182 08/08/2017 Jackson's Auto Supply - Napa 110.75 VEHICLE MAINTENANCE - UNIT #171
70150 08/08/2017 JEFF LEUENBERGER 75.12 CUSTOMER REFUND
70157 08/08/2017 JIANHUA ZHANG 88.66 CUSTOMER REFUND
70144 08/08/2017 JOHN CRAWLEY 149.19 CUSTOMER REFUND
70139 08/08/2017 JOHN KIM 175.29 CUSTOMER REFUND
70142 08/08/2017 JULIA BERGER 184.19 CUSTOMER REFUND
70160 08/08/2017 KAI ZHANG 209.79 CUSTOMER REFUND
70184 08/08/2017 Kenny Graff 50.00 CERTIFICATE REIMBURSEMENT - WATER TREATMENT
70153 08/08/2017 L & L EZ LLC 340.33 CUSTOMER REFUND
70185 08/08/2017 LA Networks 4,700.00 TECH ON-SITE SERVICE - VOIP
70149 08/08/2017 LINA CHANG 58.63 CUSTOMER REFUND
70187 08/08/2017 Mc Fadden-Dale Hardware 534.86 PRODUCTION REPAIR PARTS
70188 08/08/2017 Mc Master-Carr Supply Co.189.50 HARDWARE SUPPLIES
70138 08/08/2017 MICHAEL GLASER 100.73 CUSTOMER REFUND
70134 08/08/2017 MIKE SCHLINGER 22.30 CUSTOMER REFUND
70189 08/08/2017 Muzak LLC 89.56 CUSTOMER MESSAGE/PHONE SERVICE - AUG 2017
70190 08/08/2017 NEOGOV, Inc.3,150.00 INSIGHT ENTERPRICE SOFTWARE LICENSE
70191 08/08/2017 Nickey Kard Lock Inc 4,265.71 FUEL - 07/01/17 - 07/15/17
70140 08/08/2017 PAUL CHENG 32.38 CUSTOMER REFUND
70155 08/08/2017 PETER COHEN 419.77 CUSTOMER REFUND
70192 08/08/2017 Powerstride Battery 90.17 BATTERY - PSS9-67S
70133 08/08/2017 PULTE GROUP 2009 8.77 CUSTOMER REFUND
70193 08/08/2017 Quinn Company 74.69 VEHICLE MAINTENANCE
70199 08/08/2017 Rachel Padilla/Petty Cash 281.21 PETTY CASH - O071817
70137 08/08/2017 RAY HOUSE 59.36 CUSTOMER REFUND
70194 08/08/2017 Reliance Safety Consultants, Inc.810.00 FORKLIFT TRAINING (2)
70136 08/08/2017 RHONA NANCE 200.14 CUSTOMER REFUND
70141 08/08/2017 ROBERTO LANDEROS 152.09 CUSTOMER REFUND
70195 08/08/2017 Rootx 4,822.87 SEWER MAIN REPAIR PARTS
70197 08/08/2017 S&J Supply Co.6,557.45 VALVE & SEWER MAIN REPAIR PARTS
70196 08/08/2017 Sanders Paving, Inc.16,923.37 ASPHALT PAVING AT 25 LOCATIONS
Yorba Linda Water District
Check Register
For Checks Dated: 07/26/2017 thru 08/08/2017
70148 08/08/2017 SGS INTERNATIONAL INC.245.69 CUSTOMER REFUND
70198 08/08/2017 Southern Calif Edison Co.5,059.03 J10-11B - SERVICE TO 2000A PANEL
W072717 07/27/2017 Southern Calif Edison Co.4,679.24 MIRALOMA ELECTRICITY CHARGES - JUNE 2017
70200 08/08/2017 State Chemical Solutions 471.38 CLEANING/PAINTING SUPPLIES
70201 08/08/2017 Step Saver Inc 1,723.30 COARSE SALT
70132 08/08/2017 TACO BELL #3555 55.62 CUSTOMER REFUND
70186 08/08/2017 The Lighthouse Inc.349.11 LED FLOODLIGHTS - UNIT #213
70202 08/08/2017 The Shredders 55.00 ON SITE SHRED SERVICE
70130 08/08/2017 THOMAS PURTELL 3.82 CUSTOMER REFUND
70203 08/08/2017 Time Warner Cable 1,852.83 DEDICATED INTERNET SERVICE & RICHFIELD BASIC CABLE
70204 08/08/2017 United Industries 767.12 PPE EQUIPMENT & OFFICE SUPPLIES
70206 08/08/2017 United Water Works, Inc.1,147.00 WAREHOUSE STOCK & VALVE REPAIR PARTS
70205 08/08/2017 UNUM Life Insurance Co. of America 3,722.91 LIFE, AD&D, STD, & LTD - AUGUST 2017
70156 08/08/2017 WALTON REALTY INC 210.36 CUSTOMER REFUND
70207 08/08/2017 West Coast Safety Supply Co 4,981.22 SEWER MAIN REPAIR PARTS
70208 08/08/2017 YO Fire 8,771.84 WAREHOUSE STOCK
141,578.74
07-27-2017 PAYROLL #15 - EMPLOYEE DIRECT DEPOSIT 171,423.46
07-27-2017 PAYROLL #15 - PAYROLL TAX PAYMENT 49,315.36
07-21-2017 PAYROLL #14 - CALPERS EFT 36,176.92
6737 07-27-2017 COLONIAL LIFE & ACCIDENT 128.3
6738 07-27-2017 FLEX ADVANTAGE 1672.41
6739 07-27-2017 LINCOLN FINANCIAL GROUP 2736.95
6740 07-27-2017 NATIONWIDE RETIREMENT SOLUTIONS 8125.29
6741 07-27-2017 KATHERINE VARGAS-LIMON 231
6742 07-27-2017 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
6743 07-27-2017 CALIFORNIA STATE DISBURSEMENT UNIT 339.69
6744 07-27-2017 CALIFORNIA STATE DISBURSEMENT UNIT 404.3
6745 07-27-2017 AMERICAN HERITAGE LIFE 1616.53
6746 07-27-2017 MIDLAND LIFE INSURANCE 240
6747 07-27-2017 RELIANCE DI 47.54
6748 07-27-2017 AMERITAS 764.68
273,589.35
Payroll Checks #15
Vendor Name Amount Description
Super Shuttle 59.00 Travel Expense - Black Hat - Vega, A
CNA Surety 350.00 Surety Bond - Marcantonio, M
Lightbulbs Inc.599.09 Lighbulbs for YLWD Admin building
Home Depot 98.27 CL2 repair parts
Online Information Services 514.41 Online utility exchange report
CMTA 155.00 CMTA Memberships - Lugo & McCann
PASMA 198.00 (2) tickets to PASMA safety conference - Knight, G & Smith, J
CNA Surety 500.00 Surety Bond - Lugo, D
CSDA 575.00 Registration for CSDA Board Secretary Conference - Alexander, A
Home Depot 32.22 SOD for landscape repair
Fry's Electronics 384.58 PC supplies and USB storage
Inland Group 2,609.72 Summer 2017 Newsletter - print cost
Inland Group 452.65 Newsletter template - digital file
Online Information Services 520.30 Online utility exchange report
Answer One Communications 522.00 After hours answer service
Placentia Disposal 593.18 (2) front loads - Richfield Rd.
Konica Minolta Business 1,517.14 Copy charges - 3/2017 - 6/2017 - C258 & C558
Home Depot 375.74 (64) bags of concrete
El Torito Grill 184.28 Employee appreciation - 10 attendees
CalPERS 350.00 Registration - CalPERS education forum - Lugo, D
Blue Agave 67.55 Interdepartment luncheon - 5 attendees
National Notary Assn 102.00 NNA membership & E&O insurance
Best Value Tire 18.91 Mount & balance new tire - Unit #204
Amazon 71.54 PC supplies
Harrington Industrial 350.19 Material - tubing
Village Nurseries 113.14 Plants for landscape repairs - 5096 Fairway View
Fry's Electronics 55.21 PNY PowerPack
Home Depot 323.15 (3) wheel barrows
Dan Copp Crushing 300.00 Disposal of old road material
Amazon 139.36 IT hardware - storage drive
ACWA 50.00 Registration for ACWA Region 8 Program - Nederhood, A
Kohler 568.52 Waterless urinal cleaning supplies
R.E. Michel Company 83.80 Supplies for repair at Admin building
Home Depot 86.18 Easy-up shade canopy
ACE Parking 20.00 Travel Expense - ESRI Conference - Vargas, A
Jimbos 16.64 Travel Expense - ESRI Conference - Vargas, A
San Diego Convention Center 5.50 Travel Expense - ESRI Conference - Vargas, A
Double Tree Hilton 365.48 Travel Expense - ESRI Conference - Vargas, A
Elite Gates 449.81 Gate repair - (2) limit switch box assemblies
Ganahl Lumber 15.97 Lumber to repair part on Vehicle #196
JustHost.com 95.88 Domain hosting
Amazon 123.65 Power steering tester
Aplust.net 12.79 Domain hosting
Schorr Metals 246.35 Diamond plate steel - Unit #174
14,272.20
Cal Card Credit Card
U S Bank
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: August 8, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Richard Cabadas, Accounting
Assistant I
Subject:Directors and General Manager Fees and Expenses Report for Fourth Quarter
FY 2016/17
SUMMARY:
Presented are the Fourth Quarter Directors and General Manager Fees and Expenses Report for
FY 2016/17.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Directors and General Manager Fees and Expenses
Report for Fourth Quarter FY 2016/17.
ATTACHMENTS:
Name:Description:Type:
Travel___Expense_Report.pdf Travel and Expense Detail - 4th Qtr FY17 Backup Material
BOD___GM_Qtr_Summary.pdf BOD GM Qtr Summary Backup Material
BOD___GM_YTD_FY_2016-17.pdf BOD GM YTD FY17 Backup Material
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total
Hawkins 5/31/17 6/16/17 OC Water Summit Fountain Valley, CA -$ -$ -$ 130$ -$ 130$
6/28/17 6/29/17 ISDOC Quarterly meeting Fountain Valley, CA -$ -$ -$ 17$ -$ 17$
6/30/17 06/1-30/17 WACO, OC WATER SUMMIT & ISDOC MULTIPLE LOCATIONS -$ -$ 76$ -$ -$ 76$
-$ -$ -$ -$ -$ -$
-$ 223$
Miller 5/31/17 6/16/17 OC Water Summit Fountain Valley, CA -$ -$ -$ 130$ -$ 130$
-$ -$ -$ -$ -$ -$
-$ 130$
Hall -$ -$ -$ -$ -$ -$
-$ -$
Nederhood 4/17/17 03/1-31/17 MWDOC & MWDOC DINNER Multiple locations -$ -$ 40$ -$ -$ 40$
4/30/17 04/10-13/17 AWWA CA/NV Conference Anaheim, CA -$ -$ 28$ -$ 36$ 64$
4/30/17 04/1-30/17 MWDOC Fountain Valley, CA -$ -$ 74$ -$ -$ 74$
5/31/17 05/1-31/17 MWDOC, WACO, LAFCO & SANTA ANA WATERSHED CONF.Multiple locations -$ -$ 125$ -$ 19$ 144$
5/31/17 6/16/17 OC Water Summit Fountain Valley, CA -$ -$ -$ 130$ -$ 130$
5/31/17 08/16-18/17 UWI Conference San Diego, CA -$ 247$ -$ 475$ -$ 722$
6/28/17 6/29/17 ISDOC Quarterly meeting Fountain Valley, CA -$ -$ -$ 17$ -$ 17$
6/30/17 06/1-30/17 WACO, MWDOC, & LAFCO Multiple locations -$ -$ 95$ -$ -$ 95$
-$ 1,285$
Jones 4/17/17 04/1-30/17 OCWD Fountain Valley, CA -$ -$ 46$ -$ -$ 46$
4/30/17 03/1-31/17 WACO & ISDOC Fountain Valley, CA -$ -$ 46$ -$ -$ 46$
5/31/17 05/1-31/17 MWDOC, WACO, OCWD & SANTA ANA WATER SHED CONF.Multiple locations -$ -$ 123$ -$ 10$ 133$
5/31/17 6/16/17 OC Water Summit Fountain Valley, CA -$ -$ 18$ 130$ -$ 148$
5/31/17 08/16-18/17 UWI Conference San Diego, CA -$ 247$ -$ 475$ -$ 722$
6/28/17 6/29/17 Chino Basin Water Conservation District Montclair, CA -$ -$ 31$ 25$ -$ 56$
6/30/17 06/1-30/17 OWCD & OC WATER SUMMIT Multiple locations -$ -$ 46$ -$ -$ 46$
-$ -$ -$ -$ -$ -$
-$ 1,197$
Total Director's -$ 494$ 747$ 1,529$ 65$ 2,835$ 2,835$
General Manager
Marcantonio 4/27/17 03/1-31/17 MWDOC, ISDOC, LCW Conference & San Jacinto Tunner Tour Multiple locations -$ -$ 196$ -$ -$ 196$
5/12/17 04/1-30/17 MWDOC, ACWA MEETING & Bus. Meetings Multiple locations -$ -$ 107$ -$ -$ 107$
5/31/17 06/25-27/17 CSDA - General Manager Leadership Summit Newport Beach, CA -$ -$ -$ 625$ -$ 625$
5/31/17 08/16-17/17 UWI Conference San Diego, CA -$ 247$ -$ 475$ -$ 722$
5/31/17 05/1-31/17 MWDOC & Bus. Meetings Multiple locations -$ -$ 39$ -$ -$ 39$
6/28/17 6/29/17 ISDOC Quarterly Meeting Fountain Valley, CA -$ -$ 20$ 17$ -$ 37$
6/30/17 06/1-30/17 MWDOC, SAWPA, OCWD Fountain Valley, CA -$ -$ 54$ -$ -$ 54$
Total GM -$ 247$ 416$ 1,117$ -$ 1,780$ 1,780$
Total Director's & GM -$ 740$ 1,163$ 2,646$ 65$ 4,614$ 4,614$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
FOURTH QUARTER OF FY 2016-17
APRIL - JUNE 2017
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
4TH QUARTER REPORT FROM 04-01-2017 TO 06-30-2017
FISCAL YEAR 2016-2017
HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTON TOTAL
REGULAR MEETINGS ATTENDED 6 6 5 5 6 28
COMMITTEE MEETINGS ATTENDED 1 2 0 0 0 3
OFF SITE MEETINGS ATTENDED 1 0 0 9 6 16
SPECIAL MEETINGS ATTENDED 3 3 2 3 3 14
OTHER MEETINGS ATTENDED 4 3 1 11 8 27
TOTAL MEETINGS ATTENDED QTD 15 14 8 28 23 88 88
DIRECTOR FEES QTD $2,250 $2,100 $1,200 $4,200 $3,450 $13,200 $13,200
MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500
TRAVEL & CONF. EXPENSES QTD $223 $130 $0 $1,285 $1,197 $2,835 $2,835
TRAVEL & CONF. BUDGET QTD $1,378 $1,378 $1,378 $1,378 $1,378 $6,888 $6,888
DIR.FEES AND EXPENSES QTD $2,473 $2,230 $1,200 $5,485 $4,647 $16,035 $16,035
FEES AND EXPENSES BUDGET QTD $5,878 $5,878 $5,878 $5,878 $5,878 $29,388 $29,388
GEN MGR EXPENSES QTD $1,780 $1,780
GEN MGR TRAVEL/CONF. BUDGET QTD $6,110 $6,110
TOTAL FEES & EXPENSES QTD $2,473 $2,230 $1,200 $5,485 $4,647 $16,035 $1,780 $17,815
TOTAL FEES & EXPENSES BUDGET QTD $5,878 $5,878 $5,878 $5,878 $5,878 $29,388 $6,110 $35,498
BEVERAGE COLLETT HAWKINS KILEY MELTON MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
DIRECTORS:
REGULAR MEETINGS ATTENDED 9 10 22 9 9 14 11 12 14 110
COMMITTEE MEETINGS ATTENDED 8 6 3 2 3 4 0 1 0 27
OFF SITE MEETINGS ATTENDED 13 7 9 10 13 1 1 16 16 86
SPECIAL MEETINGS ATTENDED 4 4 12 4 4 8 7 10 9 62
OTHER MEETINGS ATTENDED 0 1 12 11 3 8 2 19 15 71
TOTAL MEETINGS ATTENDED YTD 34 28 58 36 32 35 21 58 54 356 356
DIRECTOR FEES YTD $5,100 $4,200 $8,700 $5,400 $4,800 $5,250 $3,150 $8,700 $8,100 $53,400 $53,400
MEETING FEES BUDGET YTD $7,500 $7,500 $18,000 $7,500 $7,500 $10,500 $10,500 $10,500 $10,500 $90,000 $90,000
TRAVEL & CONFERENCES EXPENSES YTD $122 $0 $428 $3,907 $0 $757 $0 $3,028 $2,981 $11,224 $11,224
TRAVEL & CONFERENCE BUDGET YTD $2,296 $2,296 $5,510 $2,296 $2,296 $3,214 $3,214 $3,214 $3,214 $27,550 $27,550
TOTAL DIRECTORS FEES & EXPENSES YTD $5,222 $4,200 $9,128 $9,307 $4,800 $6,007 $3,150 $11,728 $11,081 $64,624 $64,624
TOTAL FEES & EXPENSES BUDGET YTD $9,796 $9,796 $23,510 $9,796 $9,796 $13,714 $13,714 $13,714 $13,714 $117,550 $117,550
GENERAL MANAGER EXPENSES YTD $5,109 $5,109
GENERAL MANAGER TRAVEL & CONFERENCE BUDGET YTD $24,440 $24,440
TOTAL FEES & EXPENSES YTD $5,222 $4,200 $9,128 $9,307 $4,800 $6,007 $3,150 $11,728 $11,081 $64,624 $5,109 $69,733
TOTAL FEES & EXPENSES BUDGET YTD $9,796 $9,796 $23,510 $9,796 $9,796 $13,714 $13,714 $13,714 $13,714 $117,550 $24,440 $141,990
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2016 TO 06-30-2017
FISCAL YEAR 2016-2017
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: August 8, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Delia Lugo, Finance Manager
Subject:Authorized Officers for Investments Held at Pershing
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 17-27 authorizing the General Manager, Assistant
General Manager and Finance Manager to act on behalf of the District relating to District
investments held at Pershing, LLC and rescinding Resolution No. 14-12.
DISCUSSION:
The District currently has a portion of its reserves invested at Pershing, LLC (Pershing). Due to
recent changes in personnel, a new resolution identifying employees who are authorized to act on
behalf of the District pertaining to investments held a Pershing is required.
Yorba Linda Water District's current investment policy adopted in June 2017 authorizes the
Treasurer to invest funds for the District. Staff recommends adding the General Manager and
Assistant General Manager as back-ups should the Treasurer not be available for an extended
period of time.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._17-27_-
_Investments_Held_at_Pershing.docx Resolution Resolution
Resolution No. 17-27 Authorized Officers for Investments Held at Pershing 1
RESOLUTION NO. 17-27
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AUTHORIZING THE GENERAL MANAGER, ASSISTANT GENERAL MANAGER
AND FINANCE MANAGER TO ACT ON BEHALF OF THE DISTRICT
RELATING TO DISTRICT INVESTMENTS HELD AT PERSHING, LLC
AND RESCINDING RESOLUTION NO. 14-12
WHEREAS, in July 2012, District staff completed the process of vetting Matthew
D’Avanzo, Senior Vice-President – Fixed Income Strategies at First Empire
Securities (First Empire) as a broker/dealer; and
WHEREAS, First Empire has an agreement with Pershing, LLC (Pershing) where the
District can choose to have investments purchased through First Empire be
held at Pershing; and
WHEREAS, First Empire requires that a resolution be adopted authorizing people to act
on behalf of the District relating to District investments held at Pershing; and
WHEREAS, the District’s current investment policy adopted in June 2017 authorized the
District’s Treasurer to invest fund of the District and the Board of Directors
desires to add the General Manager and Assistant General Manager as
back-ups should the Treasurer not be available for an extended period of
time.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does find,
determine, and resolve the following:
Section 1. Resolution No. 14-12 is hereby rescinded.
Section 2. Andrew “Marc” Marcantonio, General Manager, Brett R. Barbre, Assistant
General Manager, and Delia D. Lugo, Finance Manager, each of whom
holds the office as indicated, is authorized to act on behalf of the Yorba
Resolution No. 17-27 Authorized Officers for Investments Held at Pershing 2
Linda Water District to buy, sell, assign, loan, borrow, endorse for transfer,
transfer and receive stocks, bonds, securities, money and other assets now
or hereafter registered in the name of or held for Yorba Linda Water District
at Pershing, LLC.
PASSED AND ADOPTED this 8th day of August 2017 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law LLP
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: August 8, 2017 Budgeted:N/A
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Brett R. Barbre, Asst General
Manager
Reviewed by Legal:N/A
Prepared By:Brett R. Barbre, Asst General
Manager
Subject:AB 1000 - Water Conveyance: Use of Facility With Unused
Capacity (Nederhood)
STAFF RECOMMENDATION:
That the Board of Directors adopt an OPPOSE position and instruct the General Manager to
communicate the position of the Yorba Linda Water District to the Santa Margarita Water District,
and to empower the President or the General Manager to sign any coalition letters in opposition to
AB 1000.
DISCUSSION:
The current status of the bill is as follows:
“Gut and Amended” July 3, 2017; passed the Senate Committee on Natural Resources and Water
on a 7-2 vote; re-referred to Committee on Appropriations; hearing scheduled for August 21, 2017.
Background:
AB 1000 is intended to circumvent the normal approval process under the California Environmental
Quality Act (CEQA) for the CADIZ Valley Water Conservation, Recovery and Storage Project
(CADIZ) project.
Assemblywoman Laura Friedman (D-Glendale) introduced this bill specifically to stop the CADIZ
project. Supporters of her bill include environmental organizations and opponents of the project.
Opponents of the bill include the sponsors of the CADIZ project (the Santa Margarita Water District),
several Orange County water districts, members of the building trades and numerous business
organizations.
A copy of AB 1000, as amended July 3, 2017, is attached, as well as the detailed Staff Committee
Analysis from the Senate Committee on Natural Resources and Water.
Issue of Concern to the District:
YLWD should oppose the bill as the approval and enactment would establish a dangerous
precedent for projects which may be considered controversial and yet have completed full CEQA
reviews, including litigation.
Below are the positions of ACWA, MWD, MWDOC and OCWD.
ACWA – No Position MWD – No Position MWDOC – Oppose OCWD – No Position
ATTACHMENTS:
Name:Description:Type:
Copy_of_AB_1000.pdf Copy of AB 1000 Backup Material
Committee_Analysis_-_AB_1000.pdf Committee Analysis of AB 1000 Backup Material
Presentation_-_Item_8.2.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
AMENDED IN SENATE JULY 3, 2017
AMENDED IN ASSEMBLY MAY 30, 2017
california legislature—2017–18 regular session
ASSEMBLY BILL No. 1000
Introduced by Assembly Member Friedman
February 16, 2017
An act to add Section 25402.14 to the Public Resources 1815 to the
Water Code, relating to water conservation. water.
legislative counsel’s digest
AB 1000, as amended, Friedman. Water conservation: performance
standards for water meters. conveyance: use of facility with unused
capacity.
Existing law prohibits the state or a regional or local public agency
from denying a bona fide transferor of water from using a water
conveyance facility that has unused capacity for the period of time for
which that capacity is available, if fair compensation is paid for that
use and other requirements are met.
This bill would, notwithstanding that provision, prohibit a transferor
of water from using a water conveyance facility that has unused capacity
to transfer water from a groundwater basin underlying desert lands,
as defined, that is in the vicinity of specified federal lands or state lands
to outside of the groundwater basin unless the State Lands Commission,
in consultation with the Department of Fish and Wildlife, finds that the
transfer of the water will not adversely affect the natural or cultural
resources of those federal and state lands.
Existing law requires the State Energy Resources Conservation and
Development Commission to establish design and construction standards
97
and energy and water conservation design standards that increase
efficiency in the use of energy and water for new residential and new
nonresidential buildings to reduce the wasteful, uneconomic, inefficient,
or unnecessary consumption of energy. Existing law requires the
commission to establish minimum levels of operating efficiency to
promote the use of energy and water efficient appliances. The Water
Measurement Law requires every water purveyor to require, as a
condition of new water service, the installation of a water meter to
measure water service. That law also requires urban water suppliers to
install water meters on specified service connections, and to charge
water users based on the actual volume of deliveries as measured by
those water meters in accordance with a certain timetable.
This bill would authorize the commission to adopt regulations
establishing performance standards for water meters installed in
residential and nonresidential buildings, including water meters installed
pursuant to the Water Measurement Law.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: no.
The people of the State of California do enact as follows:
line 1 SECTION 1. Section 1815 is added to the Water Code, to read:
line 2 1815. (a) Notwithstanding Section 1810, a transferor of water
line 3 shall not use a water conveyance facility that has unused capacity
line 4 to transfer water from a groundwater basin underlying desert
line 5 lands that is in the vicinity of a national monument, a national
line 6 preserve, a national park, a state or federal wilderness area, or
line 7 state lands to outside of the groundwater basin unless the State
line 8 Lands Commission, in consultation with the Department of Fish
line 9 and Wildlife, finds that the transfer of the water will not adversely
line 10 affect the natural or cultural resources, including groundwater
line 11 resources or habitat, of those federal and state lands.
line 12 (b) For purposes of this section, “desert lands” means the
line 13 portion of California located south of Interstate 15, east of State
line 14 Highway 247, north of State Highway 62, west of Interstate 95,
line 15 and west of the Nevada state line between Interstate 95 and
line 16 Interstate 15.
line 17 SECTION 1. Section 25402.14 is added to the Public Resources
line 18 Code, to read:
97
— 2 —AB 1000
line 1 25402.14. The commission may adopt regulations to establish
line 2 performance standards for water meters installed in residential and
line 3 nonresidential buildings, including water meters required to be
line 4 installed pursuant to Article 3.5 (commencing with Section 525)
line 5 of Chapter 8 of Division 1 of the Water Code.
O
97
AB 1000— 3 —
SENATE COMMITTEE ON NATURAL RESOURCES AND WATER
Senator Robert Hertzberg, Chair
2017 - 2018 Regular
Bill No: AB 1000 Hearing Date: July 11, 2017
Author: Friedman
Version: July 3, 2017
Urgency: No Fiscal: Yes
Consultant: Dennis O'Connor
S ubject: Water conveyance: use of facility with unused capacity
BACKGROUND AND EXISTING LAW
Current law prohibits the state or a regional or local public agency from denying a bona
fide transferor of water from using a water conveyance facility that has unused capacity
for the period of time for which that capacity is available, if fair compensation is paid for
that use and other requirements are met, including:
1) The commingling of transferred water does not result in a diminution of the beneficial
uses or quali ty of the water in the facility and the transferred water is of substantially
the same quality as the water in the facility.
2) This use of a water conveyance facility is to be made:
a) Without injuring any legal user of water.
b) Without unreasonably affecting fish, wildlife, or other instream beneficial uses .
c) Without unreasonably affecting the overall economy or the environment of the
county from which the water is being transferred.
PROPOSED LAW
Notwithstanding current law, this bill would prohibit a transferor of water from using a
water conveyance facility that has unused capacity to transfer water from a groundwater
basin as specified, unless the State Lands Commission, in consultation with the
Department of Fish and Wildlife, finds that the transfer of the water will not adversely
affect the natural or cultural resources, including groundwater resources or habitat, of
those federal and state lands.
For this prohibition to apply, the groundwater basin must underlie desert lands that are
in the vicinity of a national monument, a national preserve, a national park, a state or
federal wilderness area, or state lands.
“D esert lands” are defined as the portion of California located south of Interstate 15,
east of State Highway 247, north of State Highway 62, west of Interstate 95, and west of
the Nevada state line between Interstate 95 and Interstate 15.
ARGUMENTS IN SUPPORT
According to the author, “The California desert is home to unique scenic, historical,
archeological, ecological, wildlife, cultural, scientific, educational, and recreational
values used and enjoyed by millions of Americans for hiking and camping, scientific
study and scenic appreciation. Through acts of Congress and designations by past
AB 1000 (Friedman) Page 2 of 4
Presidents, the California desert is home to national parks, preserves, monuments and
wilderness areas that preserve the unique values and history of the California desert
including but not limited to: Mo jave National Preserve, Mojave Trails National
Monument, Joshua Tree National Park, Sheephole Valley Wilderness, and Clipper
Mountains Wilderness.
These unique lands, which support wildlife and sustain tourism economies, face
increasing threats to their existence from ongoing development and the effects of
climate change. The current federal administration and the United States Congress has
signaled a series of direct challenges to protections previously provided by the federal
government to the California desert, including national monuments.
The federal administration has prioritized the Cadiz water extraction project —a
proposed environmentally harmful groundwater extraction project in the Mojave
Desert—by rescinding policies that would trigger a federal environmental review of the
project. The project was also included on the “Emergency and National Security
Projects” list developed by the admini stration.
Scientists have determined that the Cadiz project would draw out up to 10 times more
water from the desert aquifer than can be naturally recharged. Cadiz asserts that the
aquifer’s water recharge rate is 32,000 acre feet per year and proposes to export an
average of 50,000 acre feet of groundwater from the region each year over a 50 -year
period. However, the U.S. Geological Survey has stated the recharge rate is less than
5,000 acre feet per year.
AB 1000 strengthens protections for the ecologi cally fragile Mojave Desert by ensuring
any water transfers from desert groundwater basins do not adversely affect the region’s
natural or cultural resources, including vital groundwater or habitat.”
ARGUMENTS IN OPPOSITION
According to the Santa Margarita Water District, “AB 1000 seeks to impose an
unnecessary and duplicative environmental review of the [Cadiz Valley Water
Conservation, Recovery & Storage Project (Project)]. Since 2009, the Project has been
extensively studied, publicly-reviewed, and approved under California’s stringent
environmental laws. Following a multi -year public California Environmental Quality Act
(CEQA) review process, Project operations were determined to have no significant
adverse environmental impacts of any kind. Separately, under the County of San
Bernardino’s desert groundwater ordinance, the Project was independently reviewed,
constrained and then also approved, again with the determination that it would not harm
the area’s groundwater resources.
The CEQA approvals were challenged by opponents of the Project in 12 separate cases
in Superior Court and the California Court of Appeal over four years from 2012 – 2016.
Every claim brought by each opponent in every case was denied in court; and the
Project’s Environmental Impact Report and Groundwater Management Plan were
upheld in their entirety, both at trial and on appeal. Not one word in the environmental
documents has been changed by the courts or remanded back for further study.
It is for these reasons that AB 1000 is so concerning. At the 11th hour, as the project is
finally close to being shovel-ready and, at a time when we truly need to invest in more
AB 1000 (Friedman) Page 3 of 4
reliable supplies and storage, Project opponents are attempting an end -run around the
Project’s lawful CEQA process and our state’s esteemed courts, which would not only
carve out this one project for singular, extreme treatment but also create a precedent for
similar regulatory abuse for any other water transfer project in the state. We view the
Project as a necessary component of Southern California’s water supply portfolio that
has followed every law and complied with every regulation, so AB 1000 is not an
appropriate law to further constrain the Project.
If enacted, AB 1000 will have far reaching negative impacts on the entire California
water community. The transportation of water in existing conveyance facilities is already
a highly-regulated process, that must also follow CEQA. The creation of a new
legislative layer to block the Cadiz Water Project sets a dangerous pr ecedent that can
be used to block any water conveyance project. We urge you to oppose this bill and pull
it from consideration.
COMMENTS
It’s All About Cadiz. This bill is focused on the proposed groundwater transfer and
storage project known as the Cadiz Valley Water Conservation, Recovery and Storage
Project. The Cadiz Valley is about 3 miles south of historic Route 66 near the now
abandoned town of Chambless in the Mojave Desert. According to the Cadiz Inc.
website, the project “is designed to capture and conserve billions of gallons of
renewable native groundwater flowing beneath our property in California’s Mojave
Desert that is currently being lost to evaporation and salt contamination at nearby dry
lakes. Through the active management of the a quifer system and employing a state -of-
the-art groundwater protection program, the Project will reduce the loss of groundwater
to evaporation from the dry lakes, put this water to beneficial use and create a reliable
water supply for Southern California.”
Long Standing Controversy. In 1998, Cadiz Inc. and Metropolitan Water District of
Southern California (MWD) began discussion about a project that would have imported
Colorado River water to Cadiz, Ca . and exported groundwater from Cadiz to the MWD
service area. Ultimately, MWD decided not to go forward citing uncertainties about
potential for environmental impacts.
In the intervening years, there have been environmental documents certified, numerous
court challenges, sometimes conflicting findings by fed eral agencies, and strong and
consistent opposition by Senator Feinstein and others.
The crux of the dispute is differing estimates of the sustainable yield of the Cadiz Valley
groundwater basin. Cadiz, citing a CH2M study, claims the groundwater basin naturally
recharges at 32,500 acre-feet/year and can sustainably support the proposed water
supply and storage project. Opponents respond that the U.S. Geological Survey’s study
found that the natural refill rate of the desert aquifer is between 2,000 and 10,000 acre
feet of water per year.
Why The State Lands Commission ? The bill makes approval of the transfer contingent
on a finding by the State Lands Commission, in consultation with the Department of
Fish and Wildlife, that the transfer of the water will not adversely affect the natural or
cultural resources, including groundwater resources or habitat, of those federal and
AB 1000 (Friedman) Page 4 of 4
state lands. One might wonder why the State Lands Commission is the key decision
maker.
In 1984, the California Legislature enacted the School Land Bank Act, requiring the
Commission to take all action necessary to fully develop school lands into a permanent
and productive resource base. According to the author’s office, there are school lands
in and around the Cadiz Valley.
That might be, but the State Lands Commission doesn’t have expertise in groundwater,
water transfers, groundwater dependent desert ecosystems, water quality, or any of the
other major points of contention that this project has generated over the years.
Given the controversy about this project, it might make sense for some sort of state role
in approving this project. However, there are other state agencies might make more
appropriate leads. For example, the Department of Water Reso urces has expertise in
groundwater management and water transfers. The Department of Fish and Wildlife
updated the groundwater priorities under the Sustainable Groundwater Management
Act to reflect groundwater dependent ecosystems. The State Water Resour ces Control
Board manages water quality under the Federal Clean Water Act and Porter -Cologne
Water Quality Control Act. Any of these agencies would seem a reasonable lead
agency for evaluating and approving a project under this bill.
Should the committee pass this bill, it might want to encourage the author to more fully
explore which state agency should take the lead in determining if the project is
appropriately protective of natural and cultural resources when the bill is in the
appropriations committee.
SUGGESTED AMENDMENTS : None
SUPPORT
National Parks Conservation
Association (sponsor)
29 Palms Inn
Audubon California
California League of Conservation
Voters
Center for Biological Diversity
Coalition to Protect America’s National
Parks
Defenders of Wildlife
Environment California
Hispanic Access Foundation
Inland Empire Waterkeeper
Mojave Desert Land Trust
Mojave National Preserve Conservancy
Morongo Basin Conservation
Association
Native American Land Conservancy
Natural Resources Defense Council
Orange County Coastkeeper
Sierra Club California
The Nature Conservancy
Vet Voice Foundation
OPPOSITION
BizFed
Engineering Contractors’ Association
California Chamber
California State Council of Laborers
Garney Construction
Inland Empire Economic Partnership
Orange County Business Council
Roscoe Moss Company
Santa Margarita Water District
Southern California District Council of
Laborers
Southern California Partnership For
Jobs
State Building and Construction Trades
Council
AB 1000 (Friedman, D-Glendale)
Re: Conveyance: use of facility with unused capacity
August 8, 2017
Item 8.2 –Action –August 8, 2017 Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Components of the bill:
•Bill would place specific water transfers under the
control of the State Lands Commission, in
consultation with Department of Fish & Wildlife;
•Specific to basins related to the CADIZ project.
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
The current status of the bill:
•“Gut and Amended” July 3, 2017;
•Passed the Senate Committee on Natural
Resources and Water on a 7-2 vote;
•Re-referred to Committee on Appropriations;
•Hearing scheduled for August 21, 2017.
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
Issue of Concern to the District
Enactment of this bill would establish a dangerous
precedent for projects which have completed full
CEQA reviews.
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
Local Support/Opposition for the Bill:
SUPPORT OPPOSITION
Orange County Coastkeeper Municipal Water District of Orange County
Natural Resources Defense Council Santa Margarita Water District
Audubon California Orange County Business Council
CA League of Conservation Voters Southern California Water Committee
Center for Biological Diversity Orange County Council of Governments
Sierra Club California Association of California Cities –Orange County
The Nature Conservancy Golden State Water Company
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
Board Options
Option 1
•Adopt an OPPOSE position on AB 1000;
•Authorize the President or the General Manager to sign
coalition letters in opposition to the bill.
Option 2
•Take no position on AB 1000.
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
Staff Recommendation
•Option 1
Item 8.2: ACTION
Item 8.2 –Action –August 8, 2017
Item 8.2 –Action –August 8, 2017
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: August 8, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Assistant
Subject:Adjusting Time of Regular Meetings and Establishing Time for Adjournment
(Miller)
STAFF RECOMMENDATION:
That the Board of Directors consider adjusting the time of regular meetings and establishing a set
time for adjournment.
DISCUSSION:
During the meeting held January 12, 2017, the Board determined to modify the recurrence and time
of regular Board meetings to the second and fourth Tuesday's of each month with Closed Session
beginning at 5:30 p.m. (if necessary) and regular business beginning at 6:30 p.m.
President Miller has requested this matter be placed on the agenda in order for the Board to
reconsider the beginning time of regular meetings and establishing a set time for adjournment. The
Board may also want to discuss handling of items not considered prior to adjournment should a time
be set and Closed Sessions that may need to be held prior to regular business.
Should the Board determine to keep the current meeting schedule or make further modifications, an
amendment to Section 10.1(A) of the Board of Directors Policies and Procedures manual adopted
by Resolution No. 16-12 will be required.
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Update of Procurement and Purchasing Policy
ATTACHMENTS:
Name:Description:Type:
Final_Draft_Purchasing_Policy.docx Backup Material Backup Material
Current_Purchasing_Policy.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Presentation_-_Item_9.1.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Yorba Linda Water District Purchasing Policy
I. PURPOSE OF POLICY
1.1 The Yorba Linda Water District Purchasing Policy (this “Policy”) establishes policies and
procedures for acquiring services and materials, equipment and supplies (referred to collectively as
“materials”), and for public works projects, for the Yorba Linda Water District (the “District”), pursuant to
Government Code Section 54201 et seq.
California Government Code Section 54202: requires every local agency to adopt policies and
procedures, including bidding regulations, governing purchases of supplies, materials and
equipment and that said purchases shall be in accordance with said duly adopted policies and
procedures.
California Government Code Section 54204: requires that if the local agency is other than a city
or county, policies provided for in Section 54202 shall be adopted by means of a written rule or
regulation, copies of which shall be available for public distribution.
1.2 This Policy establishes the Board of Directors’ (the “Board”) approved policies with respect to the
procurement of services and materials and for public works projects, including expenditure authorization
and limits, competitive proposal and bidding requirements, and general procurement procedures. All
purchases of services or materials and public works projects to be paid for by the District must adhere to
the authority level and dollar limits of this Policy as set forth in Section 2, except as otherwise provided
by specific terms and exceptions set forth in this Policy.
II. AUTHORIZATION
2.1 By adoption of this Policy, the Board is authorizing the General Manager, or his/her designated
representatives to exercise certain duties and responsibilities that are essential for the day-to-day
operation of the District.
2.2 The General Manager may delegate the procurement of services and materials and the provision
of public works projects to those staff members given specific authority, consistent with the terms of this
Policy.
2.3 Delegation of purchasing authority may be through the authorized use of purchasing cards,
purchase orders, check requests, or other written authorization. All such purchases will be made in
conformity with the policies and procedures prescribed within this Policy.
2.4 The Board-established procurement limits and contract signatory authority are listed in Table 1
below. These limits are applicable on a per-expenditure/per-contract basis, not on an aggregated basis,
for unrelated activities.
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OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
Table 1
Procurement Limits and Contract Signature Authority
Title Expenditures Contract Signature Authority
General Manager up to $75,000 $75,001 and over with Board
authorization
Up to $75,000 without Board
authorization
Assistant General
Manager
up to $50,000 up to $50,000
Department
Managers
up to $25,000 up to $25,000
Superintendents,
Senior Project
Engineer, Water
Quality Engineer,
Management Analyst
up to $5,000 none
Executive Assistant up to $2,500 none
Administrative
Personnel
up to $1,000 none
III. DEFINITIONS
The terms referenced in this Policy shall have the meanings as defined below.
Administrative Personnel – District administrative employees authorized by the General Manager to
purchase miscellaneous items, food and travel in support of District functions; includes Senior
Accountant, Public Affairs Representative, Human Resources Analyst and any other administrative
position as authorized by the General Manager.
Amendment – A written change or addition to a legal document which, when properly executed, has the
same legal validity of the original document.
Board – The Board of Directors of Yorba Linda Water District.
Change Order – A written Amendment modifying the terms of an existing Contract or Purchase Order.
Consultant – An individual, firm or entity that provides or offers to provide Professional Services to the
District.
Contingency - A predetermined amount or percentage of a Contract held for changes in a Public Works
project.
Contract - Written agreement authorizing a contractor, consultant, supplier or service provider to provide
materials or services, or Public Works, in accordance with the material requirements, conditions or scope
of work stated in the Contract
District – Yorba Linda Water District.
Emergency – A situation in which unforeseen circumstances present an immediate risk of harm or
hazard to the public health, safety, and welfare, or to the District property, or threaten serious
interruption of District operations.
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OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
General Manager – General Manager of the District or the person appointed by the Board to act in the
capacity of the General Manager and authorized to administer this Policy on his/her behalf.
Invitation to Bid - A formal process for soliciting sealed bids from qualified prospective suppliers or
Public Works contractors. Typically involves a formal bid opening, and the awarding of a Contract to a
responsive and responsible supplier or contractor based on price, demonstrated competence and
qualifications necessary to perform the services required, demonstrated quality of the goods required,
and other specified factors, and as otherwise required by law.
Multiple Year Contract - A Contract for the purchase of services or materials, or for Public Works for a
multiple year term or that may contain provisions to extend performance by exercising optional renewal
periods. A Multiple Year Contract does not obligate the District beyond the initial award period and shall
not provide for a cancellation payment to the contractor if options are not exercised.
Non-Discretionary Purchases – Payments to utilities, temporary employment services, insurance
providers, healthcare providers and national, federal, state or local agencies that relate to routine
obligations and expenses essential to the District’s ability to provide service to customers and that have
been approved in fiscal year operating or capital budgets.
Non-Professional Services – Services other than Professional Services, including supply and
maintenance services.
Procurement - The purchase or lease of materials, supplies, equipment or services, or Public Works.
Professional Services – Any type of special service or advice in financial, economic, accounting,
engineering, legal or administrative matters by persons specially trained and experienced and competent
to perform the special services required. (Gov’t Code § 53060.) Such services include but are not limited
to architectural; engineering; environmental; financial; land surveying; construction management; audits;
training services; legal services; preparation of planning or studies; technology application development;
and personnel, job classification and benefit studies.
Public Works – As defined by California Public Code Section 22002, public projects include construction,
reconstruction, alteration, renovation, improvement, demolition, and repair work involving any publicly
owned, leased or operated facility. Maintenance work is not considered a public project for purposes of
this definition.
Purchasing Card - A form of charge card that allows materials and services to be purchased without
using a Purchase Order. The District participates in the Cal Card and Costco credit card programs.
Purchase Order (PO) – An authorization, under a standardized form in which the party designated as
the “provider” is to provide materials and/or services for which the District agrees to pay.
Request for Proposal (RFP) - A solicitation used for the procurement of Professional Services and Non-
Professional Services. Prospective suppliers or Consultants submit requested information and are
evaluated/awarded based on pre-established criteria.
Request for Quotes (RFQ) - A solicitation used for procurement of supplies, materials, or equipment.
Requisition (REQ) - The procedural method by which departments may request a PO for the purchase
of materials, supplies or equipment. Requisitions are entered into the District’s ERP system application.
3 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
Single Source Purchase - Procurement where: (1) there is a compelling reason for only one source, a
preferred brand, like material, homeland security goods and services etc., to be procured; or (2) the
commodity is unique, including, but not limited to, acquisition of data processing, telecommunications
and word processing equipment, goods and services; or (3) the purchase of a specific brand name, make
or model is necessary to match existing District equipment or facilitate effective maintenance and
support; or (4) when it is in the best interest of the District to extend or renew a Contract from a
previous contract period, based on satisfactory service, reasonable prices, avoidance of start-up costs,
avoidance of interruptions to District business, or good business practices.
Sole Source Purchase - Procurement where only one viable source exists. This is usually due to legal
restrictions of patent rights and copyrights, a proprietary process, warranty issues, original equipment,
etc.
IV. GENERAL PROCUREMENT POLICIES
4.1 Procurement practices shall comply with laws, regulations and guidelines of the State of
California and any other applicable law, and the provisions of grant or funding contracts, if applicable.
4.2 Any employee/individual effecting any procurement action outside of the policies and procedures
established by this Policy and without General Manager or Board authorization to do so, shall be subject
to disciplinary action and/or termination in accordance with District policies.
4.3 Expenditures and Contract awards must be authorized by the appropriate authorization level
indicated in Table 1.
4.3.1 Separating or dividing Contracts into smaller components for the purpose of bringing the
cost of one or more Contracts below any specified sum to avoid a requirement in any section of this
Policy or any policy incorporated herein is strictly prohibited. Contracts may be divided only to meet
unique scheduling of a project or to accommodate necessary time frames. In addition, no specifications
shall be drafted in such a manner as to limit competitive bidding or solicitation directly or indirectly to any
one specific vendor, or any specific brand, product, thing, or service, except for those items that are
approved as exempt from competitive bidding or solicitation requirements as provided in Section 7.1.3.
4.4 Purchase amounts include taxes and the cost of shipping, freight fees and any other charges
billed by the supplier or contractor for purposes of the authorization limits under this Policy.
4.5 Purchase authorization and expenditure limits in Table 1, and competitive solicitation
requirements in Table 2 and as further set forth in this Policy, are on a per purchase/per contract basis
and shall not be applied as an aggregate limit to any vendor, supplier, contractor or Consultant.
4.6 With the exception of the General Manager, in the absence of an authorized signatory for a given
request, authorization will be obtained from the next highest authority in Table 1.
4.7 The District may use electronic commerce whenever practicable or cost-effective. The District
may accept electronic signatures and records in connection with the District procurement, as permitted
by applicable law.
4 YORBAINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
V. PROCUREMENT METHODS
The following methods are available to initiate a purchase request or to pay for materials, services or
Public Works:
5.1 Requisition/Purchase Order: Staff that require materials or services to carry out the defined duties
of their positions shall submit Requisitions, in advance, for purchases in accordance with this Policy and
other applicable procedures and policies of the District. The Purchasing Department will generate a PO
from the Requisition.
5.2 Check Request: A check request can be used to initiate payment for certain limited materials or
services without a PO. Check requests can be used to request payment for Non-Discretionary Purchases,
services rendered, subscriptions, membership dues, workshop/seminar/conference registrations, use of
facilities, etc.
5.3 Cal Card and Other Purchasing Cards: Designated staff may be assigned a Cal Card for
miscellaneous purchases up to $1,000.00 per purchase/per day. Purchases using the Cal Card are
subject to the terms and conditions of the District Cardholder Acceptance Agreement and any other
applicable District Cal Card policies or procedures. Services are not to be acquired on Cal Cards due to
lack of insurance and indemnification language associated with these purchases. Cal Card limits may
be increased temporarily or permanently with approval by an authorized manager subject to the
authorization limits in Table 1. Use of all other Purchasing Cards are subject to the terms of this Policy
and to any usage terms provided at the time of card issuance to the designated staff and any subsequent
amendments to such terms, and other applicable District policies.
5.4 Contracts: Provisions shall be made, either through specifications or procedures established by
the District, for verification of the references and financial responsibility of the contracting parties prior to
the award of a Contract. After award, all Contracts shall be executed on behalf of the District by the
appropriate authorized signatory indicated in Table 1. In no case shall any Contract be made if sufficient
funds are not budgeted and appropriated and not available to make payment promptly upon delivery or
completion, or in accordance with a progress payment schedule, unless otherwise authorized and
approved by the Board or approved by the General Manager as provided for in Section 6.2 (Emergency).
5.4.1 Contracts for Non-Professional Services, Professional Services and Public Works shall be
executed when an expenditure exceeds $5,000 (except in the event of an Emergency).
5.4.2 Multiple Year Contracts are allowed when in the best interests of the District as
determined, and executed by the General Manager.
a. For purposes of procurement authorization, the dollar value of a Multiple Year Contract
shall be the total contract value, including optional renewal periods. Once initially approved in
accordance with the Policy requirements, any optional renewals may then be authorized by the
General Manager at the time of renewal, regardless of the dollar amount, provided the pre-priced
option is consistent with the terms of the contract as initially approved.
5 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
VI. EXCEPTIONS TO PRE-AUTHORIZATION
6.1 Non-Discretionary Purchases do not require Board approval for payment, including those that
exceed the General Manager limit of $75,000. Purchase Orders are not required for Non-Discretionary
Purchases.
6.2 Emergency Work/Services: The General Manager, Assistant General Manager or the assigned
Operations Manager may authorize Emergency expenditures for work, services, and/or supplies where
the cost exceeds $75,000 without prior Board approval. The Board shall be notified of any expenditures
for Emergency work, services and/or supplies exceeding the General Manager’s authorization limit at
the next regularly scheduled Board meeting.
6.3 Purchase requests to replenish the District’s warehouse inventory within established inventory re-
order levels require no prior authorization or signatory approval under Table 1.
VII. COMPETITIVE SELECTION PROCESS
7.1 General. A competitive selection process for procurement of services and materials, and for
Public Works projects, is required in accordance with the limits as set forth in Table 2 below (subject to
certain exceptions, qualifications or limitations as further set forth below).
Table 2
Competitive Solicitation Process - Requirements
Purchase Amount Solicitation Requirement
$25,000 and under One Quote
$25,001 - $50,000 Two Quotes
$50,001 - $75,000 Three Quotes
$75,001 and over RFP or RFQ or Invitation to Bid Process Required
7.1.2 Competitive Solicitation - Submission.
i) All quotes, bids and proposals must be in writing. Email is acceptable for expenditures
under $75,000.
ii) RFP, RFQ, and Invitation to Bid submissions must be in writing and be in substantial
compliance with terms in the solicitation, or as otherwise required by law, or may be
disqualified.
iii) Quotes, bids and proposal documentation shall be retained pursuant to the District’s
record retention policy.
6 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
7.1.3 Exceptions from Competitive Solicitation Process - Generally. Solicitation of bids or
proposals is preferable whenever practicable. In addition, to the exceptions stated under Section
7.3.2, the competitive solicitation requirements set forth under Table 2 may be waived when
any of the following is applicable:
• Sole Source Purchases.
• Single Source Purchases.
• Emergency expenditures.
• Supplies, materials or equipment procured through a Cooperative Purchasing program
with federal, state, county, or other public agencies.
• After a reasonable attempt has been made to obtain competitive quotes/ responses and
it has been determined that no additional suppliers/providers/contractors/Consultants can
be located; the District has a lack of response from
suppliers/providers/contractors/Consultants to a competitive solicitation; or, when
sufficient, satisfactory bids/proposals are not received, based on the District’s sole
discretion.
• Purchases to replenish the District’s warehouse inventory within established inventory re-
order levels.
• As dictated by law.
7.1.4 It shall be at the discretion of the General Manager, Assistant General Manager or Department
Manager(s) to determine whether an expenditure meets the qualifications listed herein to be
exempt from a competitive solicitation, subject to any Board authorization.
7.2 Public Works. Contracts for Public Works projects shall conform to applicable requirements for
Public Works contracts under State law, including but not limited to requirements relating to listing of
subcontractors, posting of a payment bond in an amount not less than 100% of the total contract amount
(for all Public Works contracts over $25,000) and payment of prevailing wages (for all contracts for Public
Works exceeding $1,000), or as otherwise required by statute. Unless specifically waived by the District
with the approval of the General Manager and District’s legal counsel, the District shall require
performance bonds for all Public Works Contracts in an amount not less than 100% of the total contract
amount,. Public Works Contracts let by an Invitation to Bid shall be awarded to the lowest responsive,
responsible bidder in accordance with State law and the District’s standard Public Works contract
documents.
7.3 Professional Services (over $75,000). RFPs will be initiated pursuant to the limits set forth in
Table 2 when the Contract is anticipated to exceed $75,000, unless the District’s needs mandate uniquely
qualified services, in which case only one proposal from a qualified firm may be solicited. Professional
Services shall be engaged in accordance with California Government Code §4525 et seq., on the basis
of demonstrated competence and qualifications for the types of services to be performed and at fair and
reasonable prices to the District.
7.3.1 Professional Engineering Services. The District may request proposals for engineering
services when the contract amount is anticipated to exceed $25,000, and up to $75,000. For
engineering services anticipated to exceed $75,000, RFPs will be initiated pursuant to the limits
set forth in Table 2.
7.3.2 Exceptions from Competitive Solicitation Process – Professional Services. In addition to
the exception for “uniquely qualified services” set forth under Section 7.3, the following criteria
shall apply as exceptions to the competitive solicitation requirements set forth under Table 2 for
Professional Services where such requirements would otherwise apply:
7 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
• For Professional Services estimated to cost $25,000 or less, staff may request a proposal
from one (1) qualified Consultant.
• For Public Works projects where the project design is scheduled in phases, the related
Professional Services may be negotiated with the Consultant that performed the work for
a prior phase, if the Consultant performed satisfactory work on the prior phase(s) in terms
of quality, schedule and estimated design costs and a satisfactory Contract can be
negotiated.
• For Professional Services in which it is impracticable to comply with the selection process
because of the unique, exploratory or experimental nature of the project, staff may request
a proposal from one (1) qualified Consultant.
7.4 Rejecting Competitive Responses - In response to an Invitation to Bid, RFQ, or RFP, the District
may reject a bid or other response which is in any way incomplete, irregular, amplified, unqualified,
conditional or otherwise not in compliance with the solicitation documents in all material respects, and in
accordance with law. The District may waive any informality, irregularity, immaterial defects or
technicalities in any bids or other responses received; and/or cancel an invitation for bids or RFP/RFQ,
or reject all bids or responses for any other reason, which indicates the cancellation or rejection of all
bids or responses is in the best interest of the District, and in accordance with law. Rejection of all bids
or responses or cancellation of competitive solicitations, including determinations to re-bid, or re-solicit
are subject to the same level of authority which is required to award a Contract as provided under Table
1, and as required by law.
7.5 In the case of RFPs and RFQs, the General Manager and the Board reserve the right to award
Contracts based upon the best interests of the District, as determined by the District in its sole discretion.
VIII. CHANGE ORDERS
8.1 Change Orders may be issued from time to time as required by changes in the specifications or
conditions of a project, services performed or materials issued.
8.1.1 Change Orders – PO Only. Change Orders up to 10% (to a maximum additional $1,000)
of the original PO amount may be issued by the appropriate Department Manager without further
approvals. A revised Purchase Order Requisition must be completed and approved at the
appropriate authorization levels under Table 1 for any Change Order request exceeding the
original amount by more than 10% or the $1,000 limit.
8.1.2 Change Orders – Formal Contracts and Amendments.
(1) For Contracts and Amendments under $75,000:
a. Change Orders up to 10% of the original Contract amount can be approved by the
appropriate authorization levels as outlined in Table 1 up to a maximum total Contract
amount of $75,000 without Board approval.
b. Board approval is required for Change Order requests exceeding the original Contract
amount by more than 10%, or resulting in a total Contract amount over $75,000.
(2) For Contracts and Amendments $75,001 and over:
8 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
a. Change Orders up to 10% (to a maximum additional $75,000) of the original Contract
amount can be approved by the appropriate authorization levels as outlined in Table
1 without Board approval.
b. Board approval is required for Change Order requests exceeding the original Contract
amount by more than 10%, or resulting in a $75,000 increase.
8.1.3 A Change Order exceeding the Change Order limits set forth in this article may be
authorized by the General Manager prior to Board approval if, in the General Manager’s determination,
any of the following circumstances exist:
(1) A delay in Change Order authorization could result in a negative financial impact to the District.
(2) A delay in Change Order authorization could result in damage to or impairment of the
operations of a District facility.
(3) An Emergency exists which requires immediate work/services.
The Board shall be notified of any Change Order authorization exceeding the General Manager’s
authorization limit at the next regularly scheduled Board meeting.
IX. ETHICAL PROCUREMENT- CONFLICT OF INTEREST
9.1 Board members, District officers and employees shall not be financially interested in any
contract made by them in their official capacity. (Government Code Section 1090). Board Members,
District officers and employees shall not participate in any way to influence a governmental decision in
which he/she knows or has reason to know that he/she has a financial interest. (Government Code
Section 87100)
9.2 Any District employee (other than Administrative Personnel not under Designated Positions in the
District’s Conflict of Interest Code) authorized under this Policy to make or enter into purchases on behalf
of the District will complete a Statement of Economic Interests (Form 700) and comply with the District’s
Conflict of Interest Code.
9.3 Confidential or proprietary information must be handled with due care and proper consideration
of ethical and legal ramifications and governmental regulations.
9.4 Purchasing activities must be performed in accordance with all applicable laws and District
policies.
9.5 Any employee/individual who violates the standards set forth in this Section shall be subject to
disciplinary action consistent with District personnel policies.
X. COUNTY WATER DISTRICT STATUS
Notwithstanding anything to the contrary in this Policy, the District is a County Water District and
therefore is not mandated by State law to competitively bid any purchases, including those for Public
Works projects and/or capital expenditures. The District is free to enter into non-bid contracts for Public
Works, to purchase materials, services and supplies, to contract for design-build work, to utilize job-order
contracting and to enter into Cooperative Purchasing arrangements for the design, construction and
maintenance of Public Works, or undertake any other form of contracting determined to be in the District’s
best interest, except as otherwise expressly restricted by law.
9 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
XI. POLICY REVISIONS
This document will be maintained and revised by the General Manager with his/her designated
representatives in consultation with the District’s legal counsel, subject to approval by the Board.
Revisions will occur whenever applicable Federal, State or local regulations change or otherwise as the
need arises and in the discretion of the Board.
XII. POLICY APPROVAL AND ADOPTION
This Policy has been reviewed by the Yorba Linda Water District Board of Directors and adopted by
Resolution No. 17-XX on August XX, 2017.
10 YORBA LINDA WATER DISTRICT – Purchasing Policy Adopted August xx, 2017
OULTON NIGUEL WATER DISTRICT PURCHASING POLICY; ADOPTED ON SEPTEMBER 17, 2014
RESOLUTION NO. 13-03
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING FORTH A PROCUREMENT AND PURCHASING POLICY
AND RESCINDING RESOLUTION NO. 11-06
WHEREAS, the District established a Purchasing Policy by adopting Resolution No.
88-12 on March 24, 1998; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
No. 88-12 and adopting Resolution No. 91-13 on May 16, 1991; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
No. 91-13 and adopting Resolution No. 02-01 on June 13, 2002; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
No. 02-01 and adopting Resolution No. 07-11 on June 28, 2007; and
WHEREAS, the District modified the Purchasing Policy by rescinding Resolution
No. 07-11 and adopting Resolution No. 11-06 on March 10, 2011; and
WHEREAS, from time to time it is necessary to review the Purchasing Policy and to
make modifications that reflect current District procedures, public
policy demands and economic conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda
Water District shall establish the following policies:
Section 1: Property, Repairs and Modifications, Supplies and Services
The following procedures and authority will be used for the acquisition or leasing of
personal property; repair or modification of District equipment or structures; or obtaining
labor, materials, supplies or services as identified in the budget:
Dollar Amount Procedure Authority
0-5,000 1 Written Quote Dept. Manager
5,001415,000 2 Written Quotes General Manager
15,001-$25,000 3 Written Quotes General Manager
25,001-$75,000 3 Written Quotes Board of Directors
75,001 Competitive Bid Board of Directors
Resolution No 13-03 Modifying the District's Purchasing Policy and Rescinding Resolution No. 11-06 1
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Section 2: Capital Outlay, Improvement and Replacement Projects
The following procedures and authority will be used for vehicles and equipment, fire
hydrants, water and sewer pipelines, booster pump stations, reservoirs, etc. as
identified in the budget:
Dollar Amount Procedure Authority
0415,000 2 Written Quotes Dept. Manager
15,001-$25,000 2 Written Quotes General Manager
25,0014100,000 3 Written Quotes Board of Directors
100,001 Competitive Bid Board of Directors
Section 3: Contract Amendments and Change Orders
The following procedures and authority will be used for contract services amendments,
professional service contract amendments and for capital projects where the change
order does not alter project completion time:
Dollar Amount Procedure (') Authority
5% of Project Cost, NTE $7,500 Notify GM Dept. Manager
10% of Project Cost, NTE $15,000 Notify BOD General Manager
10% of Project Cost, NTE $25,000 Notify BOD General Manager
10% of Project Cost or > $25,000 Agenda Item Board of Directors
Section 4: Contractual Services Policy
The following procedures and authority will be used for professional services such as
engineering consultant, legal counsel, auditors, etc. as identified in the budget:
Dollar Amount Procedure Authority
0-$ 5,000 1 Written Proposal Dept. Mgr
5,001415,000 2 Written Proposals General Manager
15,001-$25,000 3 Written Proposals General Manager
25,001 3 Written Proposals Board of Directors
Section 5: Non-scheduled Capital Asset Repair and Replacement
The following procedures and authority will be used for the acquisition of personal
property; repair or modification of District equipment or structures; or obtaining labor,
materials, supplies or services related to non-scheduled capital asset repair and
replacement:
Dollar Amount Procedure (') Authority
0- 10,000 Notify GM Dept. Manager
10,001-$25,000 Notify Committee General Manager
25,001-$50,000 Notify BOD General Manager
50,001 Agenda Item Board of Directors
Resolution No. 13-03 Modifying the District's Purchasing Policy and Rescinding Resolution No. 11-06 2
Section 6: Emergency Policy
The following procedures and authority will be used in emergency situations for events
which require immediate extraordinary action to protect the public health, safety, welfare
and property, with ratification by the Board at the next meeting or the earliest special
meeting that may be called.
Dollar Amount Procedure (') Authority
04100,000 Notify BOD General Manager
100,001 Next or Special Mtg. Board of Directors
In all cases where notification is required, a written memo shall be provided stating the
reasons for the approval by the designee.
Section 7 Effective:
The Purchasing Policy adopted herein shall take effect immediately upon adoption of
this Resolution.
Section 8 Rescinding:
That Resolution No. 11-06 and conflicting Minute Orders are hereby rescinded upon
adoption of this resolution.
PASSED AND ADOPTED this 14th day of February 2013 by the following called vote:
AYES: Directors Beverage, Collett, Hawkins, Kiley and Melton
NOES: None
ABSTAIN: None
ABSENT: None
Gary M on, President
Yorb inda Water District
ATT
Steve onklin, oard Secretary
Yorba Linda Water District ilk
Review as to form by General Counsel: 1W
rt ur G. Cidma , Esq.
Kidman Law LLP
Resolution No. 13-03 Modifying the District's Purchasing Policy and Rescinding Resolution No. 11-06 3
Item 9.1 –Discussion –August 8, 2017
Update of Procurement and
Purchasing Policy
August 8, 2017
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Item 9.1 –Discussion –August 8, 2017
Policies in the past were limited to resolutions with 6 separate sections
•Section 1: Property, Repairs and Modifications, Supplies and Services
•Section 2: Capital Outlay, Improvement and Replacement Projects
•Section 3: Contract Amendments and Change Orders
•Section 4: Contractual Services Policy
•Section 5: Non-scheduled Capital Asset Repair and Replacement
•Section 6: Emergency Policy
Purchasing Policy Last Updated February 14, 2013
Item 9.1 –Discussion –August 8, 2017
Section 1: Property, Repairs and Modifications, Supplies and Services
The following procedures and authority will be used for the acquisition or leasing of personal property;
repair or modification of District equipment or structures; or obtaining labor, materials, supplies or services
as identified in the budget:
Dollar Amount Procedure Authority
$0-5,000 1 Written Quote Dept. Manager
$5,001-$15,000 2 Written Quotes General Manager
$15,001-$25,000 3 Written Quotes General Manager
$25,001-$75,000 3 Written Quotes Board of Directors
>$75,001 Competitive Bid Board of Directors
Item 9.1 –Discussion –August 8, 2017
Section 2: Capital Outlay, Improvement and Replacement Projects
The following procedures and authority will be used for vehicles and equipment, fire hydrants, water and
sewer pipelines, booster pump stations, reservoirs, etc. as identified in the budget:
Dollar Amount Procedure Authority
$0-$15,000 2 Written Quotes Dept. Manager
$15,001-$25,000 2 Written Quotes General Manager
$25,001-$100,000 3 Written Quotes Board of Directors
>$100,001 Competitive Bid Board of Directors
Item 9.1 –Discussion –August 8, 2017
Section 3: Contract Amendments and Change Orders
The following procedures and authority will be used for contract services amendments, professional service
contract amendments and for capital projects where the change order does not alter project completion
time:
Dollar Amount Procedure (*)Authority
5% of Project Cost, NTE $7,500 Notify GM Dept. Manager
10% of Project Cost, NTE $15,000 Notify BOD General Manager
10% of Project Cost, NTE $25,000 Notify BOD General Manager
>10% of Project Cost or > $25,000 Agenda Item Board of Directors
Item 9.1 –Discussion –August 8, 2017
Section 4: Contractual Services Policy
The following procedures and authority will be used for professional services such as engineering
consultant, legal counsel, auditors, etc. as identified in the budget:
Dollar Amount Procedure Authority
$0-$5,000 1 Written Proposal Dept. Mgr
$5,001-$15,000 2 Written Proposals General Manager
$15,001-$25,000 3 Written Proposals General Manager
>$25,001 3 Written Proposals Board of Directors
Item 9.1 –Discussion –August 8, 2017
Section 5: Non-scheduled Capital Asset Repair and Replacement
The following procedures and authority will be used for the acquisition of personal property; repair or
modification of District equipment or structures; or obtaining labor, materials, supplies or services related to
non-scheduled capital asset repair and replacement:
Dollar Amount Procedure (*)Authority
$0-10,000 Notify GM Dept. Manager
$10,001-$25,000 Notify Committee General Manager
$25,001-$50,000 Notify BOD General Manager
>$50,001 Agenda Item Board of Directors
Item 9.1 –Discussion –August 8, 2017
Section 6: Emergency Policy
The following procedures and authority will be used in emergency situations for events which require
immediate extraordinary action to protect the public health, safety, welfare and property, with ratification by
the Board at the next meeting or the earliest special meeting that may be called.
Dollar Amount Procedure (*)Authority
$0-$100,000 Notify BOD General Manager
>$100,001 Next or Special Mtg.Board of Directors
*In all cases where notification is required, a written memo shall be provided stating the reasons for the
approval by the designee.
Item 9.1 –Discussion –August 8, 2017
New Policy
•More Robust
•Style and substance has been vetted by legal
•More flexibility but greater accountability
We integrated Best Management Practices (BMP’s) as recommended by the Government Finance
Officers Association (GFOA) and by surveying other Water Districts in Orange County.
Item 9.1 –Discussion –August 8, 2017
Questions?
Item 9.1 –Discussion –August 8, 2017
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Development of Water Shortage and Drought Response Plan (Jones)
ATTACHMENTS:
Name:Description:Type:
Presentation_-_Item_9.3.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Item 9.3 –Discussion –August 8, 2017
Budget-Based Drought Rates
Director Brooke Jones
August 8, 2017
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Item 9.3 –Discussion –August 8, 2017
•There will be another drought –we should be prepared with a plan in place
•The state is driving hard toward budget-based rates
•Our Ad Hoc Citizens Advisory Committee recommended budget-based rates
•My suggestion: examine budget-based rates as a foundation for our plan
Plan for Drought
Item 9.3 –Discussion –August 8, 2017
•In a drought, EFFICIENT water usage is the key
•Budget-based rates provide efficiency independent of lot size
•Budget-based rates eliminate unfair penalties
•Drought rates can be budget-based while normal rates remain uniform
Why a Budget-Based Drought Plan
Item 9.3 –Discussion –August 8, 2017
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Comparison of Retail Water Rates (Miller)
SUMMARY:
There are numerous factors which demonstrate the differences between rates of retail
water agencies. Those factors include the following:
1. Source of Supply - Metropolitan vs. local groundwater
2. Distance to Metropolitan import pipelines
3. Service area elevation and pumping required
4. Make-up of adjacent service areas
5. Ability to interconnect with surrounding agencies
6. Age of system
7. Service area mix of commercial, industrial, single family, etc.
8. Density and lot sizes
9. Customer income
10. Funding of capital - pay as you go vs. debt financing
11. Funding of repairs, replacements and depreciation
12. Water only vs. water and sewer by same agency
13. Recycling supplies and conservation philosophy
14. Recovery of administrative services by municipalities
15. Level of grant funding or other funding incentives
16. Rate setting philosophy and methodology
17. Funding of growth through developers or water rates
18. Level of taxes to agency
19. Necessary level of reserves (cash flow, replacement, rate stabilization, etc.)
20. Public input during ratemaking
21. Metering policy - per unit or per complex
22. Level of treatment required for local supplies
DISCUSSION:
In Orange County, there are numerous types of wholesale and retail water districts.
On the Wholesale side there are three wholesale Districts: Municipal Water District of Orange
County, the Orange County Water District, and the East Orange County Water District.
On the retail side there are Special Districts, Mutual Water Companies, Investor Owned Utilities,
and City or Municipal Water Agencies. The retail agencies are as follows:
City of Anaheim, City of Brea, City of Buena Park, Cal Domestic Mutual Water Company, East
Orange County Water District (retail), El Toro Water District, Emerald Bay Service District, City of
Fountain Valley, City of Fullerton, Golden State Water Company (three divisions), City of Garden
Grove, City of Huntington Beach, Irvine Ranch Water District, Laguna Beach County Water District
(dependent), City of La Habra, City of La Palma, Mesa Water District, Moulton Niguel Water District,
City of Newport Beach, City of Orange, City of San Clemente, City of San Juan Capistrano, City of
Santa Ana, Santa Margarita Water District, City of Seal Beach, Serrano Water District, South Coast
Water District, Trabuco Canyon Water District, City of Tustin, City of Westminster, and the Yorba
Linda Water District.
Retail water rate setting is a complicated and complex process that varies somewhat from
jurisdiction to jurisdiction. Prior to making a comparison it is imperative to review the rate setting
process and the factors involved. Retail water rate setting involves capturing the external costs of
importing from Metropolitan or producing the water from local sources, the internal costs of
distribution and service and establishing the financing or funding sources for these costs. There
are understandable reasons, both physical and philosophical, that cause retail rates to vary from
agency to agency. Providing a reliable and high quality water supply system for existing and future
users is a capital-intensive process. Water rates are significantly affected by the level of capital
funding required, the financing mechanisms and the other sources of revenue available to an
agency.
Sources and Uses of Funds Available to a Water Utility
The sources of funds available to a water utility for any use (not restricted in the type of use)
include:
Retail water sales, fixed service charges on monthly or bimonthly basis plus variable charges based
on water use, wholesale water sales for those agencies that provide water to other agencies, fees
charged for services rendered (such as engineering and plan check fees), delinquent penalties for
non-payment, investment earnings on funds set aside, rents from properties and tax revenues from
the general 1% property tax levy (not all agencies receive these funds).
Sources of funds that are restricted for use only for capital improvements include:
Voter authorized taxes and assessments, developer and customer contributions such as connection
charges, development impact fees and contributed facilities, standby charges, proceeds from long-
term financings, redevelopment funds, grants in aid of construction and investment earnings. If
these sources of funds are not used or only partially cover the capital improvements necessary,
water sales revenue must be structured to carry a heavier burden.
The uses of funds for a water utility include (1) the external costs of getting the supply to the
agency, water costs, pumping, storage and water treatment; (2) the internal costs of transmission,
distribution and storage to serve the consumers, customer service (billing, meter reading, etc.) and
general and administrative expenses (including insurance, office and office maintenance costs and
office staff); (3) the funding requirements for debt service and capital improvements (new
construction, replacements and upgrades and rehabilitation).
Geographical Factors Affecting Water Rates
It is likely that the two most predominant geographical factors affecting retail water rates from area
to area are (1) whether an area receives local groundwater from the lower Santa Ana River
groundwater basin managed by Orange County Water District (OCWD), and (2) how much pumping
is required to provide water throughout an agency's service area.
Portions of the county overlie the OCWD groundwater basin area. Water supplies produced from
the basin area cost considerably less than the cost of receiving imported water from MWD. The
costs of pumping water do not include the production costs and do not include the costs of
distribution, storage, treatment or pumping (except to pump the groundwater to system pressure).
The next geographical factor affecting retail rates is the proximity to the MWD feeders. MWD
feeders are Metropolitan facilities and paid for by water rates paid when purchasing imported water.
The local agency feeders have had to be constructed, operated, maintained and repaired with local
agency funding in addition to the water rates paid to Metropolitan. Once again, the agencies
overlying the groundwater basin are generally those agencies which lie in close proximity to the
MWD feeders as they crisscross the northern portion of the county, and hence, these agencies do
not incur additional costs for facilities to distribute the MWD supplies. Some of the agencies had to
build transmission pipelines 20 to 30 miles to get the water into their service area from where the
MWD lines stop. Considerable costs are incurred for these extensions.
Another significant geographical factor is that of system elevation and the pumping necessary to lift
the water to the service elevation of the homes and businesses. For example, Trabuco Canyon WD
must pump virtually 100% of its import supplies to serve its consumers in the 1100 foot to 1400 foot
service elevations of the foothills of the Santa Ana Mountains. The cost for pumping to the higher
elevations must be factored into the retail rate. Some agencies charge a similar rate throughout
their service area while other agencies charge more to residents living at a higher elevation. For
example, the first block of water in the IRWD service area is set at a uniform level, however, a
pumping surcharge is imposed for the pumping required to get the water to the higher elevation of
the Portola Hills service area of IRWD, thus raising the rate on the first block of water sold to
customers in Portola Hills.
In addition, those areas with hilly terrain include multiple service elevations and the associated
facilities, capital costs and O&M costs for additional pump stations, reservoirs and pressure
reducing stations. Both San Juan Capistrano and Laguna Beach are examples of this type of terrain
that ultimately leads to higher consumer costs.
Also, in communities surrounded by vast areas of open-space vegetation, provision of sufficient
storage for fire fighting is an added cost.
The last geographical factor influencing water rates is that of treatment requirements. For example,
the areas furthest away from the MWD sources are required to rechlorinate the supplies as they are
conveyed to the service areas to protect against bacterial growth. Also, some areas of the
groundwater basin contain contaminants or constituents such as high salts or color that must be
removed - sometimes a very expensive process that can drive the costs of local water to that of
MWD water or beyond.
Rate Design - Identifying Costs and Funding Them
Rate Design involves figuring out the revenue needs and how to structure and establish the rates
within a service area to generate the required revenue. The costs of a water system vary for
geographical reasons, but they also vary due to the age of the system, the level of development
required to meet the customer mix in the service area (newly developing areas, types of businesses
and their water needs and the need to meet fire flow requirements) and due to the cost allocation
methodology to the various customer groups and also due to the philosophical factors of an agency
such as providing lifeline service at minimal costs.
Times have changed since the passage of Proposition 13 in 1978 which lowered tax revenue and
eliminated the use of general obligation bonds as a financing vehicle for capital improvements,
unless voter approval is secured. Decisions must be made regarding how to fund new growth -
whether through bonds other than general obligation bonds, a connection or meter fee, a fixed
charge collected through an assessment district or directly with revenue generated through water
sales. All of these options will affect what the consumer sees when he pays his monthly or
bimonthly water bill.
There are many theories for the allocation of both fixed and variable costs within a retail water
service area and how to fund them through the water rates. Some propose that all fixed costs be
funded via a fixed revenue source such as the fixed monthly or bimonthly service charge to
consumers and that the commodity rate be structured to cover the variable costs of water such as
the cost of the source water itself, treatment costs and pumping costs. Others subscribe to different
theories. The theory adopted by the local jurisdiction needs to reflect the philosophy of the
constituents.
Lastly, the level of conservation and recycling in a community also affects the retail water rates.
These efforts typically require capital expenditures and may actually result in somewhat higher
costs in the short run but will save costs in the long run as the availability of these sources (or
reduced demand) offsets the need for higher cost imported supplies.
In addition, the lot size and home size of the community served will also affect the rate structure
design and the actual rates charged.
Purpose and Function of “Reserve Funds”
The level of "reserve funds" is indirectly related to the process of setting rates, but still very
important. Reserve funds are misunderstood by some and construed to be "bad", yet reserve funds
have a necessary and usually specific purpose. True "reserves", similar to our own personal
savings accounts that are used for unexpected purposes or that have been set aside for specific
planned uses, can be distinguished from "encumbered" funds that are necessary for specific
financial or legal purposes.
Reserve funds include many types of funds with specific uses; these include (1) Working Capital
Funds to meet cash flow purposes, (2) Construction Funds from bond proceeds that generally must
be spent within three years of issuance, (3) Rate Stabilization Funds to moderate short term rate
fluctuations, (4) Debt Service Funds to collect funds and make debt service payments when due, (5)
Conservation Revenue Funds which all agencies may not have but which collect payments from
high water users and reinvests in the system for conservation purposes and (6) Self Insurance
Funds, similar to normal business insurance funds. The only "true" reserves are made up of (7)
Capital Replacement Funds, which all agencies do not necessarily have, which consist basically of
funds set aside for future improvements and (8) Emergency Repair Funds which is a contingency
fund to handle emergencies (also a normal business requirement).
Variances exist in these funds when compared from agency to agency. In part, the differences are
explained by the development cycle of a water supply system. Initially in the development cycle,
when an agency is "young," an agency incurs disproportionately high costs because investments
are made not only to meet the existing needs but also as an investment to minimize future costs
(e.g., only certain components of a treatment plant can be phased on a capacity basis, a pipeline is
constructed to supply existing demands and some level above that for meeting future demands). In
the next part of the cycle, as an agency "ages," smaller investments are required on an incremental
basis as demands build because the system is supported by past investments; however, it is also at
this time that preparations must be made to bridge to the third phase, which is that of an older
system that requires high repair, maintenance and replacement obligations (this is when capital
replacement funds come in handy). An agency can approach Replacement Funds in three manners
or a combination thereof, (1) "pre-paying" by setting aside funds for the future, (2) "pay-as-you-go"
in which annual capital requirements are generated directly from water sales, or (3) "post pay" in
which debt is issued and the payments for the improvements are made over time into the future.
How replacements are handled is up to the discretion of the governing board with input from the
community at the time of rate setting and budget adoption.
CONCLUSION
It is not always possible to make an “apples to apples” comparison of rates. An investor owned
utility, such as Golden State Water Company, will always show higher water rates than their
neighbors. However, their rates appear higher because they are required to show the entire cost of
their water and are unable to supplement their operations with property tax revenue. An example of
significant reliance on property taxes to supplement rates and operations would be Moulton Niguel
Water District which funds roughly half of their rates and operations through property taxes.
ATTACHMENTS:
Name:Description:Type:
Presentation_-_Item_9.4.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Item 9.4 –Discussion –August 8, 2017
Comparison of Retail Rates
August 8, 2017
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Item 9.4 –Discussion –August 8, 2017
1. Source of Supply -Metropolitan vs. local groundwater
2. Distance to Metropolitan import pipelines
3. Service area elevation and pumping required
4. Make-up of adjacent service areas
5. Ability to interconnect with surrounding agencies
6. Age of system
7. Service area mix of commercial, industrial, single family, etc.
Comparison of Retail Rates
Item 9.4 –Discussion –August 8, 2017
8. Density and lot sizes
9. Customer income
10. Funding of capital -pay as you go vs. debt financing
11. Funding of repairs, replacements and depreciation
12. Water only vs. water and sewer by same agency
13. Recycling supplies and conservation philosophy
14. Recovery of administrative services by municipalities
15. Level of grant funding or other funding incentives
Comparison of Retail Rates, Cont.
Item 9.4 –Discussion –August 8, 2017
16. Rate setting philosophy and methodology
17. Funding of growth through developers or water rates
18. Level of taxes to agency
19. Necessary level of reserves (cash flow, replacement, rate
stabilization, etc.)
20. Public input during ratemaking
21. Metering policy -per unit or per complex
22. Level of treatment required for local supplies
Comparison of Retail Rates, Cont.
Item 9.3 –Discussion –August 8, 2017
•Northwest –City of Brea
Cal Domestic Water & MWDOC Imported Water
•South –City of Anaheim
Orange County Groundwater Basin & MWD Imported Water
•West & Internally –Golden State Water Company
Orange County Groundwater Basin & MWDOC Imported Water
Contiguous Districts
Item 9.3 –Discussion –August 8, 2017
Discussion
and
Direction
Item 9.3 –Discussion –August 8, 2017
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
· Minutes of meeting held July 27, 2017 at 4:00 p.m.
· Next meeting scheduled September 28, 2017 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
2017-07-27_-_Minutes_-_YLWD-MWDOC-OCWD.docx Minutes Minutes
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 27, 2017 at 4:00 p.m. 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD
Thursday, July 27, 2017, 4:00 P.M.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
MWDOC COMMITTEE MEMBER MWDOC STAFF
Brett Barbre, Director Rob Hunter, General Manager
OCWD COMMITTEE MEMBER OCWD STAFF
Roger Yoh, Director (absent) Mike Markus, General Manager
OTHER ATTENDEES
Brook Jones, YLWD Director (As observer only - non-participatory.)
3. PUBLIC COMMENTS
None
4. DISCUSSION ITEMS
4.1. Current Water Conservation Legislation
Director Barbre reported that the State Legislature is currently in recess
and thus there has been no action on any of the conservation bills. There
was also discussion on SB 623, a bill advocating for the provision of safe,
potable water for all residents of California. How this would be
accomplished and at what cost is up for debate, but often mentioned is a
fee on water service.
4.2. MWD Water Supply Conditions and Outlook
Director Barbre reported plentiful water supply conditions for MWD and
that MWD is in the process of transferring an estimated 1.1 million acre-
feet of this supply into storage, both above and below ground.
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 27, 2017 at 4:00 p.m. 2
4.3. Status of Oroville Reservoir and State Water Project Deliveries
Director Barbre reported that rebuilding of the Oroville spillway is
proceeding at full speed. Regarding deliveries of SWP water, it is limited
due lack of places for the water in southern California.
4.4. Condition of OCWD Groundwater Basin
Mr. Markus reported that with the planned purchase of 65,000 AF of MWD
full-service untreated water for recharge in the Forebay, and the planned
purchase of up to 100,000 AF of MWD treated water through the In-lieu
program, the groundwater basin will see a significant reduction in
overdraft. He indicated that the basin is expected to rebound from its
current overdraft of 380,000 AF to an overdraft in the range of 150,000 to
200,000 AF by July 2018.
4.5. OCWD Replenishment Assessment, Basin Production Percentage and
Budgeted Water Purchases
The RA and BPP remain as previously reported. See above regarding
water purchases.
4.6. MWD’s Request for Conjunctive Use Program Storage and Potential
Cyclic Storage Agreement
Mr. Markus reported that the Cyclic Storage Agreement (CSA) has been
approved by MWD, MWDOC and OCWD. Under that agreement, the
Groundwater Producer agencies will be purchasing MW D water in-lieu of
pumping groundwater from the basin, as a means of reducing demand on
the basin and reducing the overdraft, as noted in Item 4.4 above. As a
condition of the CSA, MWD will not be initiating any recharge in the basin
under the CUP while the CSA is in force.
4.7. MWDOC’s New Budget
No new information provided.
4.8. MWDOC’s OC Water Reliability Investigation
Mr. Hunter reported that limited work is continuing on updates to the
potential water supply alternatives.
4.9. PFOS/PFOA Testing and Mitigation
Mr. Conklin reported that YLWD has been testing PFOS and PFOA
concentrations in its groundwater blend at Highland every two weeks and
at each well every three months for almost one year. Over this time
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 27, 2017 at 4:00 p.m. 3
period, YLWD has been able to produce a blend at Highland that is in
compliance with the EPA advisory level of less than 70 parts per trillion.
Following a review meeting with OCWD Water Quality Dept staff, and after
receiving concurrence from staff of the SWRCB–DDW, YLWD will be
reducing the sampling and testing for PFOS and PFOA to once every
quarter at the Highland blend and at each well.
4.10. Huntington Beach Desalination Project
Mr. Markus reported that Poseidon continues to pursue approval of the
project. Approvals being sought are from the State Lands Commission,
the RWQCB and the Coastal Commission, in that order. OCWD will still
need to decide if it wants to buy into the project, paying the Poseidon price
for the desalted water and paying for all the infrastructure to deliver the
water from the treatment plant to the use points.
4.11 California WaterFix Project
Director Barbre reported that the project has received some recent
environmental approvals, though several major hurdles remain. Governor
Brown will be pushing for approval over the next year. Even if it gets
approval, it is expected that there will be multiple lawsuits filed to stop it
from proceeding. So, at best, it will be many years before the project can
proceed and longer yet to build.
4.12. North and South Basin Projects
Mr. Markus reported that Gov. Brown has concurred with the request by
OCWD that the North Basin Project be listed on the National Priorities List.
Having the project on EPA’s NPL may make it possible to get Northrup
and other PRPs back to the bargaining table for potential settlement and
payment of project costs. He also noted that the EW-1 Project is expected
to come on line in September, which is an extraction well to pump out
approximately one MGD of contaminated groundwater and discharge it to
the sewer.
4.13. YLWD Well Projects
Mr. Conklin reported that Well 21 is ready to go into operation, which
includes a pipeline turnout to which OCWD can connect for water for
landscape irrigation and to fill water trucks. He also noted that the YLWD
Board has certified the CEQA MND for the Well 22 Project, and that staff
is proceeding with preparation of specifications and bidding documents for
the drilling of Well 22.
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 27, 2017 at 4:00 p.m. 4
4.14. Future Agenda Items
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:50 p.m.
SC
ITEM NO. 12.7
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:WACO - August 4, 2017 (Jones/Miller/Nederhood)
ATTACHMENTS:
Name:Description:Type:
Backup_Material_-_Item_12.7.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
R Se ' buted' m.. ss Than 72 Hours Prior to the Meeting
NMI
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a Scale ( Miles) ~�
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°" - � Sesp Formafion
• �' � ' ' /py Sesp Aquifer Area
Over 12 000 acres with 2 000 acres
overlap ith Vaqueros Formation on
fn Ilk a
ire*
dog% rirmn f% n
�IMP , '` "�w � Assume 10 , 000 a cres
` �� Ver 000 feet ick
Off A
foNN
�,� 4?o �J�f 20 - p rcent specific yield
- —Frma � � �/ 1t 2000 a c emm e et of groundwater
dpft
h_l •
- of of aquifer
mi lion acre - feet storage
IWO&
Ar
� :� - - Modifi d Map After DWR ( 1972 )
. � , , Y y lt, a
Ar aeo ogy — Plate
3
IL
R • - �.
Sespe Aqu *ifer ' em
. ;
- L
� r: in ou ran a oun r
An overlooked large new groundwater reservoir -%.1
for municipal water supplies in the northern
w San Juan Creek Basin Watershed
Key Proposed OC Parks Participation —
Use of O'Neill Park's Large Trabuco Creek 100-Year Floodzon
'Area for Cascading Percolation Groundwater Recharge Basin .4%
to Enhance Environmental Habitats, Conserve Ou Water .
Resources & Reduce Downstream F ood Damages
�
ti g y �
" dk
low4hr• -
Kelly E. Rowe, CFM, PG, CEG, CH, Hydrogeology SpecialistY - ;
w " Watershed, Water Resources & Environmental Management Consultant`
. ' t up ateral4 Less Th-79V,Hours Prior to the Weting
STATE OF CALIFORNIA Areal
DWR 1972 Report
Areal C-seology-Plate 3
The Resources Agency
Department a� Water Resources t ���
- Sespe Aquifer
Sespe Formation/
Development
5espe Aquifer A yea
Primary Docu 20—I'm
ZOa�aerReeRmeae1na-rre[ar1
�1"
Yield,,
Fwrdawne�
.. - xa million eerekee Rerey�
BULLETIN No. 104-7
Used f o r t h i un,e d e a—�x mace hok ons I n i t i a l
or 9 for ni'etl eeplor—taang wms tMrl
situs
for mwuaeptn menironng wdis O�
a�e.eeferwm�mon"e�usm��uno�� ¢ �-.
Presentatiar 1he�AOwndwe9orPoducouAes technical
P
PLANNED UTILIZATION Research
Research
a
OF WATER RESOURCES Study
IN THE
Grr.undwater
- P3 Pumping Area April 10, 2016
SAN JUAN CREEK BASIN AREA
9 m0e 1 e � r
Prepared for the
5espe aFormaiwn/ Citizens of
P4 �°m-�9 F'
y rdered from � ^-��
Copies al th'u Wlesin ct$1.50 each mo be o Sespe Aquifer ArF Ir If le E. Orange County
State of Cpli EC
DOCUMEN75 SEC Over 12,000 Acres and 1500 thick. -
P.O.Box 20141 c
californ[e 95820 Thins at northwest and southeast. �
Snrram""tO' Use 10,000 Acres,1000-Feet Available as two
ble to 57ATE OF CALIFORNIA. r_ u
Make cherks paYa a Con},olef tc.. 2000 Acre-Feet/Foot of Aquifer G' e'
California residents add 5 P r n pD
`��
w >2 Million Acre-Feet 100 �J K-1 DF I l"
Presently Not ,N. �
Available on 4 Sespe rr.
Aquifer 5amlago Fcrinatfo
I f f I �` -
OFcc[ 2000 4000 6000 Saco 10,I 000 12,000 14,000 16,000 18.000 20,000 feet C
JUNE 1972 . w
the InternetWilli
,
�9 WILLIAM-
- Sespe Aquifer-. 5antiaga Forrnatian j Silverado Formation-ls.�-M�
Director
E,
LIVERMORE JR. RONALD REAGAN "o yet z0o0 4000 s oo e0�ao 10,0 z,000�iaaao 1s�o°o 1e,oDw z000Bfeet
$ Depdriment of yJoter Resources li and C-C'Geolugir Prufles(Miller&Morton,1987)
�el°7 for RAgenry Governor Prepared by Kelly E.Rowe, CFM,PG, CEG, CH
Stole°f enlifornia Wem•Sauthwes to Northeast 0.lignment
4"Oorcea Scale 1:1 re d[aCharimntai Water Resources/Hydrogeology Consultant
Kelly E. Rowe, Hydrogeology Consultant
09
R
1
pq cill/
I F Q
C
pt
ATF � � �
JURASSIC
moo
Op
90*
VOW
0
Present Peru Coastal Profile Example
Likely Pre-20 MYA South OC Coastal Profile
20,000 Feet
10,000 Feet
15,000 feet/25 miles
Or 600 feet/mile slope
For very high-energy
depositional environment
100
0 Miles 50 Miles
Miles
Present South OC Coastal Profile
OC High Point Mount San Jacinto
Santiago Peak 10,839 feet
10,000 Feet
5687 feet
Palm Springs &
mescal Valley &Newport Rancho Santa Perris Hemet San Andreas
Coast Margarit Elsinore Fault Fault
Sespe Formation
Alluvial Fan & Coastal Non-Marine Sedimentary Layers Estimated Original Areal
Mainly Braided Stream Deposits & Delta Deposits Extent +100 miles long,
Sands, Silts, Gravels, Cobbles & Boulders (Coarse-Grained) from mountains to ocean,
Climate was Dry, Evident by Lack of Organic Matter, & +150 miles wide, from
several major rivers
"Red Layers" Due to Sun and Air Exposure & Caliche Layers. eroding large mountains
from ranges within 200
"Exotic" Purple Rhyolite Volcanic Cobbles & Boulders found miles from coast. Sespe up
originated from newly rising Sonora Mexico & Arizona area to 2400-ft thick in OC and
Mountains through steep, large rivers flowing across and up to 7500-ft thick in Santa
eroding California's/Mexico's Large Mountains formed pre- Barbara & Ventura
Eocene time. Counties.
Sespe is characterized as loosely compacted with some Mid-Eocene &
cemented layers Oligocene
-. : -: : : •. -. 40- to 20 MYA
:Sesp�- •: - --- - Sealevel Low &
_: _: _: _: : - : - - - - - - - - - - • -_ -_ - - - Rising.. but Excessive
> -. - - - -- --_�kp -sa Sediment Deposits
_ _. _ o -
_-- Keep Ahead of
- - - - Sealevel Rise
Vaqueros Formation
Coastal Marine & Non-Marine Sedimentary Layers
Sometimes Mixed on West with Upper Sespe
Delta Deposits & Some Braided Stream Deposits
Sands, Clays, Silts, Gravels & Shells Oligocene &
Climate was Moderate/Temperate E. Miocene
_ 30- to 15
-. -. -. -. -. - - - - - - - - _. . -___ MYA
- - - - - - - - - - - - - - - - - - - - - :-:-:__=_= _-_=_
- - - - - - -: -: - -: -. -: -: -. -: -: -. -: -: -. -: -: - - j_'- - - Sealevel
Q) .. _: �. �: .•_• .• .• _• .• _� _ _� __ _� _� -� - __= -__= -_�_- - - _ - ___--- Low & Rising
Miocene - SoCal Geology Very Dynamic
End of Denser Farralon & Pacific Oceanic Crustal Plates Subduction - Processes
that formed California's Coastal Mountains over previous 150 MY. Start of
Pacific Plate pulling, pushing and twisting lighter California coastline rocks onto
Pacific Plate, which also changed direction of movement to northwest.
Lots of volcanism, ash dissolved in water, flourishing growth of diatoms
(microorganisms)=phenomenal deposits of oil and gas, buried by sediments
from local erosion and ancestral Colorado River and Gila Rivers, deeper seas.
Christianitos Fault
Topanga Formation
Last active 4 MYA Mission Viejo Fault
Miocene
San Onofre Breccia _
.-.-.- 15- to 6-
- - - -' -' - - ..... - --- =-=- MYA
> -. -. -. -. -. -. -. _ _ -. -. -. -. -. . - _ = � Sealevel
-: -: -: -. -: -.- . - - - - - - - High As Land
- - _ - - - - - : -__ ___ =:-:=... . Dropping onto
_-
- _ Pacific Plate
SoCal Shallow Continental Bedrock Being Pulled Apart, Moving onto Pacific
Plate, Crustal Thinning, High Sealevel, Magma Rising &
San Andreas Transform Fault Shifting Eastward beneath Coastal Mountains
Pliocene - Start of San Andreas Fault Zone Movement
(from 5.5 MYA to Present We Moved 186 miles - 2.3-inches/year)
Coastal Southern California fully transitioned to transform fault tectonics
Christianitos Fault Mission Viejo Fault
Last active 4 MYA
Pliocene
6- to 2.5-
MYA
Sespe Sealevel
a� High As Land
. . . . Dropped onto
Pacific Plate
cn
Sespe Christianitos Fault & Mission Viejo Fault
: formed as "Normal" or "Gravity" faults as
: : :... . . . . . . . . .
area was pulled apart 12- to 4- MYA
Santa Ana Mountains to coastline
rising at rate of about 1000-feet/
million years over last few million
years (Old shoreline age dates.)
Now - Southwest-Northeast Basic Regional
Geological Profile Along Upper Trabuco Creek/ OC High Point
Plano Trabuco Alignment to Laguna Niguel Santiago Peak
Whole Area Rising 1000-ft/Million Years Last few Million Years, based 5687 feet
on geochronology dates of former beach terrace deposits. NA North
east
South
Rancho
west
3000 FtSanta
Mission Margarita
2000 Ft Alicia Viejo Trab co Santa Ana Mountains
Laguna Viejo Marguerite Olympiad Canyo Rd
1000 Ft-Viguel Pkwy Rd 241 Northernmost
�-5 Peninsular Range
Sespe. - 0 _ Geomorphic Province
Mainly Younger Marine Sediments ca z$° Highest Uplifted Fault-
West Block ��e,�5a Bounded Block
°� Sespe was eroded away
Sespe Middle over last 4 MY
IL "Sespe"
0 Miles 5 10 . Block 15 20
This portion of Sespe, west of Christianitos Mi son Viejo
Christianitos Fault is too deep Fault Fault East
and isolated to be used as a Last Active Over Block
groundwater resource facility. 4 MYA
LaHabra Basin Brca San Juan Basin - NOT Adjudicated
(Valley-Fill Alluvial Groundwater) j
Fullerton Yorba Lin water District Operated through individual State
Water Resources Control Board
•' Park Permits - Groundwater flowing in
1 end
rano Water
Anaheim kt hvineRaw P, known and defined channels
Golden - waterl]lt r,I
State Orange
Water Co.
j Santa Ana
EOCWDReta
GXL$ 'l Grove Zone Mountains
G5
Westminster ":_C_ O/�
sr.rl 11/
Beam
Tu•.t,n
$.t rlt.l Ana �'N
Huntington Fountain {•���
Beach Valley
Mesa Irvine Ranch
Orange County Water District water District T ,
Coastal Basin
350 Square Miles San Joaquin San Juan Creek Watershed
q 160 Square Miles Drainage
(Shallow Aquifers Outlined) NexportBea"' Hills E' r°
38,000,000 AF Storage
"1a` °`St"` Groundwater 16,700 Acres
200,000 AF Safe Yield sErne Bay (Valley-Fill Alluvial Aquifer
eryi a Dlstrlct
MoultoWater Hig g0 000 AF Storage
350,000 AF Operational Yield
Water Santa ,J W.r g
NOT Adjudicated Laguna Beach County War 10'0 0 AF Safe Yi
Water District
Aliso Creek Watershed
San
(No Groundwater) Juan
Capistrano
Orange County 51, '`oast
"at. strlct
San
Groundwater Basins Clemente
Orange County Coastal
4r-vine Sub-Basin 'f`ya °�� �• :I:�� Trabuco /�
:. �:
-- lirvine"Ranchf C nYon WD �O
- f, Xaa f" Robinson Ranch V,R= /(� Y/�•
IRVVD Los Aliso VR- .!'{� - - r 1[ 0
San Juan
EI Toro 11"'; ��• r S
EI Tdro D-, '
,Creek Basin
f -' � i i•
a Oso Creek VVR
rAlisoCreeknt3AAV✓iSantaasin u lto n � t a rga Y�II I stit.taP ,
�t N i s e l Chiquita WRP WD
... .c 9
Laguna Joint RegionalA�WT
r 1 }
'Lapuna(1.11 /
Beach
Coastal Treatment Plant
CW D
'9a J�mn ,, r
Rwers,de [
...... Jr t S, w ateo
C + trano
�'•San.Juan. sin E]esa�[��c,-- .
,n r.9ry c c•, a�
SOUL �CapstranvBeacL7o�nit
CBasin
Deshecha r&A
l.atha
San Clea,gasins { (Camp Pendleton)
,
Ie'SahCfa'h�e? 1�
�� R t A,
Basin/Watershed & Water 4 -
Districts Boundaries
NArlONAC
OPv6 a I a — --
2420.10 0 0 0.10
X2450.10
MI • ti
M KI
V OCWD 2016 Locations
M * of 29 Coto De Caza +2451° 4
IzsOlo,
Domestic Wells-1990s
(not in DWR recordsl
1225 Iy
2075.10`
DWR 1972
a
°I Reported
I Groundwater
Seepage Areas
HI •GIS
s?
• R AmL
DWR 1972 Locations of Wells
e200. fl , •• 1155. 015°.I° and Springs
2055
1 02 - 11100 5.1 I 5.100. ••
�,R, ' ; , . F. (in valley bottoms generally 0.5-
i 2110.10 1100. .SgrV 411
4),M06.6o o, � �� .' mile wide & 100-feet deep)
2050. r 3 H CZ �i�50.OQ �—PI~
. K1, Overlay-SJB Authority 2016
Q ' .4 �~1 Locations of 230 Wells
20JP 00•! C2,3 ' :AVD
LI PI Qr3010 ; from CA DWR Records
•
20.1 t� .3
1010. 0 Me,3,
4'7
P Ott!,, 140510 1 # / BOUNDARY
INVESTIGATION AREA
2 3 rrss m� r.SJ
S 1 63
\ •EL TORO ??M1 P"p
4 / T. r' /
r'j r
16,7g6Acres
V Iey4ill Alluvial /
rr, /A uifersa \ TI
Bss ,000 AF-Storage
r
rm
e3 Capacity w a
1 .006-AF-Annual Opo '+
Yi)d\
�p� \ /
DANA a T rpy r.
T.
qr 4 O rx r�i /
Po' „a a /
A
97Popula .baa-20,0 SJC
4
n
issio hl n
� it
mi c a d
rrR9 j
S
c /2016 — Po la�on +500,000
( 1972x�
'� �" i \ Suburb Pe ple ew e
L E G E N D `d<e.\q grai.c or e[ooiry
s dn- n C eek Basi�W., gmxxm. �m ..r g<� __:: ."o rx rz. ran o x EaE
/4`4
T.
-1.- m.o r xaq<exr
sr �urE,rfl.wEyr
• — -- :
Bulle 0 — T.211,
m-x
\ V furs rites v..c�xe.<w, nx ew.mrra.morver m . o[vFRTMENTOF gsix
qsourva,5.
/ \ c�aroiiw w
RE--
SAN
-
SAN JUAN CREEK BASIN A
REA
AREAL GEOLOGYWater on 1971
e_ e -
PLATE 3
OIL TOM upper ❑ #
� ups so #
Resew JI(e
l} 7i
k Ta / r
To �J F. l }_ Arroyo. rabuc �� +r' Tip
01
TFi
F.
7r Ty To
F} �
*. r °'
T*
W. ray canyon Tar
T; ,,.
� u r. T. T. r.
0 1 2
—- Scale (Miles)
Sespe f=ormation/
Sespe Aquifer Area
Over 12,000 acres with 2000 acres
• ,� �'� •per �' � � overlap with Vaqueros Formation on
• L NW & Santiago Formation on SE
Assume 10,000 acres
Over 1000 feet thick
sin o
'ag i� rw an -
I; 20-percent specific yield
r _ —Forma '� �� 2000 acre-feet of groundwater
.,
/foot of aquifer
' San n } a2 million acre-feet storage
n .luau Creek Modified Map After DWR (1972)
ogon Ita Areal Geology — Plate 3
Source_2015-Topa Maps for Lake Forest,
Santlago Peak,CanSda Goharandora&San
Juan Capistrano from(USGS.2616)
Approximate Locations of S-fi'&C-C
Geologic Profiles from Miller&Morton[1 964]
Approximate Locations of E•E',F-F&GG"
Geologic Profiles from Morton{1970] L(�� Geological S t u d i e s
Major stireambed alignments highlighted.
c
Done by California
0 -2 Geological Survey -
0 —
,. �a After DWR 1972 Water
lWMkfK t �( 1
0 R .� Resources Report
��•' mow►*C YHY�4.� � _ - .
u.u.i;Nn 5
Y
� 7 tia+tfYar•��1i L•
C
f "
or Alignments of Ma
- � -- z g J
Streambeds and
6 mile 1 Geological Profiles -
ao � r
]O.. .ti,rtnt,�.i�:c C -�
.�. ,x%=4J.,,¢
'M%N1 Sespe Aquifer Area
�- Cr
�.
espe Formation/ (CGS, 1970 & 1986)
Sespe Aquifer Area ;
And Geological Pr files
r G,
Kelly E. Rowe, Hydrogeology Consultant
North Sespe Aquifer Area
Geological Profiles
Mapped +200 feet thick "Sespe" gravel layer
Santiago Peak Quad is evident across from OC Fire Station along
Arroyo Trabuco Area Trabuco Canyon Road next to O'Neill Park
Geologic Profiles developed area. Likely has great groundwater
Sespe Formation/Aquifer Area recharge potential beneath Trabuco Creek.
West-Southwest to Northeast Alignments
B SI
Profile Parallel to and North of Arroyo Trabuco ROSE CANYON Klb-sb 2AO,2000
.Om 2000 Vaqueros Live Oak Canyon Q„ °ew "' feet
LIVE OAK CANYON
5O0m feet Formation
`.
43 p0pom °
100°i t T.
_ _ - T SVTs T I T I I' 1 •Klb Jb 1-1,000 feet
o
1 :
200 11-:.✓I T - 500'
Dom Sespe`Fo.rmation/aquifer`�{sar�cls t gravelsT sant ago format,on- Ts �
I Sea level
See level -
0 feet 2000 4000 6000 8000 10,000 12,000 14,000 16,000 18,000 20,000 feet ,
DOVE C
Vaqueros
Canada Gobernadora CANYON
2000 Ti eras Canyon CANADA
Formation Plano Trabuco y GOBE RNAOORA
IJosw °1 y °v
TERAS K-1 1,500
500m feet Tiabuca Lveek Otrz Olrl CANYON Q psw Osw Osw m w --
Olr2 A/� RLANO TRABUCO
400 Tl Arroyo Trabuco Ip OO
500
200 — °, - .. °• ° ° - -
T`' T= Sespe Forrraati¢n/Ag.iilfer(sands Sc°g.ravels _ f ;_�arti�gb fb"rnration 1 5rlverado Formation �'%,:
Sea leve
Seu level
0 feet 2000 4000 6000 8000 10,000 12,000 14,000 16,000 18,000 20,000 feet
B-B' and C-C' Geologic Profiles(Miller& Morton, 1984)
Scale 1:1 vertical:horizontal
Kelly E. Rowe, Hydrogeology Consultant
Profiles show the apparent dip of bedding and geologic contacts and relative
Canada Gobernadora Quad locations, alignments and movement of noted faults.
Geologic Profiles — The profiles suggests the shaded/blue-highlighted Sespe Formation is at least 1000-
Across Plano Trabuco, Canada Chiquita & feet deep, thinning toward the south.
Canada Gobernadora The Sespe Formation is frequently exposed at the surface or has a thin cover of slope
Sespe Formation/Aquifer Area wash or stream terrace deposits, except where the younger or contemporaneous
Vaqueros Formation overlies it more towards the northwest.
West-East Alignments E-E', F-F' and G-G'
The older Santiago Formation underlies the Sespe Formation to the south and
(Morton, 1970) southeast. Profiles show the Tsau (upper unit) and Tsal (lower unit).
Arroyo -- Canada Chiquita
Trabuco Tijeras q Canada Gobernadora - _ 1000
feeLO Canyon �1 'w' n _feet
l Sespe Formation/Aquifer (sands &gravels Silverado Formation - °
'— Santiago Formation
Vaqueros (Tsau(upper)Tsal(lower)
Formation —�- —F•Ep
E�- --- I I I 1 1 14,1000 16,000 18,000
0 feet 2000 4000 6000 8000 10,000 12,000
Arroyo 0
Canada Chiquita Canada Gobernadora ^7Aeeo
1000 Trabuco ->pp
feet / - I' ��^ r -�' -saa
Sespe Formation/Aquifer(sands &gravels) Santiago Formatio r i�
_ (Tsau(upper)Tsai(Igwer) 1 _ - -�- - '
F I 8000 10,1000 12,000 14,1000 16,000 18,000 F
0 feet 2000 4000 6000
1000
1000_ s Canada Gobernadora 46
CanadaCfiiquita _ a.e Leet 000'
fes- - -•- _ .�.//�� �� _ -- --- - _ _ _ - soe•
sed
s._— _ - ,rte ry - .ryr __,a#,- f Sespe Formation/Aquifer —Santiago Formation 1'
e _ • 1 (Tsau(upper)Tsal(lower)
1 8000 10,000 12,000 '14,000 16,000 18,00
G 0feet 2000 4000 6000
E-E', F-F' and G-G' Geologic Profiles (Morton, 1970)
Scale 1:1 vertical:horizontal
Kelly E. Rowe, Hydrogeology Consultant
North-South Hydrogeological Profile of Cleveland National Forest
Length of Sespe Aquifer Block - Between Runoff & Trabuco Creek
Christianitos Fault and Mission Viejo Fault Groundwater Recharge to
the Sespe over the last
million years - probably
North Rancho Santa made Sespe Aquifer Water
Upper Oso Santa Margarita
Reservoir Margarita Quality Overall Good South
EI Toro Rd. Antonio Las Flores &
Pkwy Trabuco Hwy Coto De Caza
1 °5 Creek Tijeras oso SanJuan
Creek
Cree Sa Jua
Ja Orte a
N AA Hw
�64:22
e
OPPAM �k \_^/V
° o
0 (Sealevell •
-100
0 (Miles) 2 4 6 8 10
Southwest-Northeast Hydrogeological
Profiles of Sespe Aquifer Fault Block
Along Trabuco Creek at
O'Neill Regional Park Trabuco Along Oso Parkway
North Canyon
Road Canada Canada
Left Crossing Chiquita Gobernadora
1000 Turn of A HIM/
Trabuco Antonio 241 Coto De
Creek Pkwy Caza
Tra b co
Cre k
500 - 100 feet/mile 500
,y slope of floodplain �,
For high-energy �,QeU. m
depositional O 0 40 ,o
0 environment ��° V • �¢o� •°' 0
(Sealevel) .!0 (Sealevel)
•0
H
of of �� •
-500 u -500
0 (Miles) 2 0 (Miles) 2
Table 1 - DWR Sespe Formation Samples - Permeability and Porosity Values
Location Permeability Mei nser Units Porosity
(Township/Range- (Darcy (gals/day/sq-ft) (Percent Void
Section) cm3/s/cmZ) Space)
T7W/R6S-27 SW '/4 1 .53 30 20.4
T7W/R6S-34 NE 1/ 2.10 40 25.0 Sespe Soil
Lab Tests
- logro K(cm sccl —2 -1 0 1 z 8 3 4 5 b 7 8 9 10 11 Show Good
Permeability Pervious I I sCmrperVious 1mpCr,,,ou� Permea bi I ity
Aquifer GoW ' Poor None
and Porosity
Clcan Clean s: «I Very fine sand, silt. Values
Soils gravel sand a gra-k'1 lots.:, loam, soloneta
DWR (1972) Feat Stratified clay Unweathered clay
Sespe Results
Good
Rock% 1[ it rocks Sandseone stone. Breccia,
Bromic
dolomite
—10810 kicni'l 3 4 3 6 7 1 S 9 10 11 12 13 14 IS Id
I+*,., Afrir,ll It 7 b 4 3 2 1 o — 1 —2 —3 i
(md-milidarcys)
' I roin hc.ir. /jdai%k. . and trniay, 1%8-
Figure 12 - Typical Values of Permeability and Hydraulic Conductivity (Sespe Plotted)
Well sorted material
Average material
60%
50 % , �� � , Porosity DWR (1972) The 20.4- & 25-
Sespe Results percent porosity
40 % - values from lab -
Indicates some
30% ��°�� 1 � compaction from
G � past burial by
20% -
0 1 overlying
10% � �� 1 sediments.
Specific yield
o % .3 .� _1 0~ ~ 1" � values should be
l f� i I I l close to same.
Gla SO sand ravel cobbles 1
Median grain size ( mm).
Figure 13 - Ranges of Porosity, Specific Yield & Specific Retention Values vs. Grain
Sizes (Sespe Plotted)
Kelly E. Rowe, Hydrogeology Consultant
i
BARO IQ
I
5141 FINE MEDIUM p00.�
i �1E
0,100
jSanD.-
A41
y�.�°� Sieved Sediment-Size
°oz o111 O�� 2215si °vel Charts of Ses a Soil
x.970 p1 40` 13831 4%
6SAI 44911 Samples
184 111 5� 309
IBI.W 1900°
I°
DF4v qD.GRAIN SIZE D157R18LiTICN,UPPER SES' SANDsiDNE.WT[AOPs�WFtf SwIH-ss- ( DWR 1972)
7W-SEC-27,
DIAMETER IN MM 10
aI I
_1 I p♦:9BLf
SAND
SILT CpARSE C0
FINE µ>_DVVM
S �R Shows less than 5-
100 vEv9 µ,
1S11K1 1k�1
��- 1 °� °�uw percent silt & clay,
w s a rn
> 90_ 19 ��19 119
m V4 4.Y2 5.19
TO_ 2D V9 9B 2401 • •
/p,Y
z h" 6 Median size-Coarse Sand
V 60 IOD 11 T° 4.16
a ay mm t01 2K
;r y�_ Silt San rel
° 1�
Sao_ m � a
j I6BT}
u
20_ D20
ul5 � 10, E �EUe.65.1w
:5 OPL
F199re 41• GRAIN S12E DISTRIBUTION'SESPE —
Kelly E. Rowe, Hydrogeology Consultant
` Source,2M-Tapo Maps for Lake Forest,Santiago
Peak,Can9da Goherando•a&San Juan Capistrano
from(USGS,2016)
1
White dots show approximate locations q�
of 9 proposed exploratory boreholes and �tQ' 0 .. '
sites for multi-depth monitoring wells 0
and water production wells throughout 0;
the 5A Groundwater Production Area. � Sespe A
Close-up aerial photos of sites in '� '�
Appendix F show these sites identified
on this map and in text of Study. r
@1P1 - Area —
. %"I' ' ILI x CIO
Production
'IN-
Y5
i Area Subareas
(N1-mile by N2-miles)
G rLu ndwate r
~ Pumping Area
ti P3 r and Recharge
I
0 29 Coto de Caza Area
0 mile 1 Area residential
F-
rroption wells
P4
Sespe Formations
Sespe Aquifer Area13
to
Groundwater Production Areas M
tr
Kelly E. Rowe; Hydrogeology Consultant
Source-201 5-Togo Mag for nProposed Arroyo Tra buco Debris
Santiago Peak from(USG S.20 16) -Basin/Flood Retention Basin Area-
L
t
fl
t
d ll
Also use for controewater ow o
ti �
percolation basins for Sespe Aquifer.
Conserve native flood flours, p urified
0 mile wastewater and imported (MET) water
supplies. Recharge
r , o r Arealssues
10
.00
150
0and
ti
0 �_k
Example
Recharge
; 60-Acre Trabu o
- - treambeaScena rios
Percolation Basin _
Area -
L
e pe Aquifer "-"'*
-��
Groundwater ,N 1h N.% i �i C.,%INITA r
Pumping Area
Kell E. Rowe, Hydrogeology Consultant,
;� •' �� ��� n■�� ����� •mil ,•r• J
GE
jL
bAl
41 IR
x
Jr 4p
Mee
fj
�j�
LIP
1 — Recharge Area 1Recharge Area 11 1rea 1 Prime Recharge 1
rea
1 Acres — Along Trabuco Acres — Along Trabuco 50 AcresAlong Trabuco Creek
Creek Area of O'Neill Park Creek Area of O'Neill Park Next to Developed Area of
below arita — from HwyI toSantaO'Neill ' — from • •
MargaritaPkwy • Road • Hwy 241
_ •, lr ' 'L i ra � 1 z
Trafiear6 '
Sar+
—
Live
t
ak-Care
l.4 .• L -tiiF1'.i+ 7'4 1 r – ti :1. •y.. F+I ;fie-T� F ii p
f•�`�-.ti. �7��ti� `r ,- � ��� �_� }; ,rte � Wi
�` - - - - •1�.�9r,�
IL
L
dw
o 5antaiWarigarita
4'venida�DRanAe �% F es
u ,
•� � E'kap. � ,- � __ '"� � �•
5eari;:' •'-r .�-•y. ., * i N,4 ; :;3 . # Sarit.� MargariF
B
�05 LVp,. _ r \.. �f D Q 61} O,CAh(yo ,
�� - � _• ra u co
Creek. .
eambeid
r Duk Canyc�rt
sF� o
J�rriu P A4P o
r.
-�
CALLGAXAPOExample Percolation Basins
J` E � �,
4 1-Ecosystem Enhancement,
r 2-Local Water Resources s
Conservation and
3-Flood Damage Reduction
(Simple Regrading Berms within 100 L
Year Floodplain of O'Neill Park
0001800 1 �T p
c 241
Avg KA Essentially Negates Main Use of New
"San Juan Project" Planned Inflatable
Dams as Floodwater Captured Here
rn
, RANC H[) SANTA 1VIARG�►.RI7
_
', SPERA
Recharge Scenario 1
Arroyo Trabuco — Cross- Profile
R1 Rancho Santa Margarita R1'
NW SE
Arroyo Rancho Santa Margarita Lake
Elevations& Plano Trabuco I
Trabuco (As Potential Percolation Basin)
Distances in 2000
Feet 1000 500 0 Soo 1000 1500 004L 2500 3000
1100
Strez tubed/
Flo dwaye000Recharge ater Percolation
1o5c� FloodplainThrough Sespe Formation
1000 &0000 000' Unsaturated Soils
95
Groundwater
90 Mixing Zone Below
Percolation Basins
85 Valley-Fill41tvial
80Aq ifer Sespe Formatio A uiftbr
Saturated Sands Gravels
To Sespe/Santiago Contact About 600 feet msl
—350 Saturated Thickness
Kelly E. Rowe, Hydrogeology Consultant
- t
J
�-
Sespe Aquifer - Water Quality ,��
i
• Only limited shallow well data s available from T�J
1972 DWR Report - from "'Upper Trabuco F :�
Y
Division", includes Trabuco, Chi uita and � � f-
q L
Gobernadora drainage areas re-1970.
g , p -
_14"I ,
i -
Generally, than 500 m TDS is good-less g/
calcium-bicarbonate sulfate type mineral
Yp �� .
quality, More water quality data needed
4% .
from monitoring wells at different depths. �� .', IA:
Jr .
Groundwater Recharge to the Sespe overp � ;x
.:the last million years - probably made '
,
� t
Sespe -Aquifer_ water quality overall good ,
r ' "teIIy . Rowe, Hydrogeolo 'Consultant
Table 31 . UPPER TRABUCO DIVISION GROUND WATER MINERAL QUALITY
In mg/1
DWR19 0 1965 L970
( 1972) ,uaiity factor Lowest Highest Lowest Highest Lowest Highest
Water Calcium 61 155 61 117 78 90
19 31
Quality Magnesium 16 33 7 35
Summary so and 27 49 20 43 20 33
Table for "ta s1
Sespe B'"rbanate 203 327
152 259 �a� ��$
Aquifer Sulfate 61 258 63
213 X32 X47
Area Chloride 53 i3 38
22 88 9
Nitrate12
o
0 .9 12 0.0
Flu
°x�de 0. 0.5 Q.2 o.4
1
0 .1 0 .2 430
� 603 370
378o4336 346
Qt har 403 277
dne s s 222 522 2.1
�' � R���•�,� ������ � � illi � �y .�i��,�� ,_ - �.y�.�4 t �~•
t- Next Steps for Sespe Aquifer Development
1 -
Com lete initial "Proof Exploratory Boring(s)"
Determine Present Water Quality Across Sespe Aquifer .
ti
r Determine Water Quality at Different Depths t�-A-
.
Determine Groundwater Production Potentialm- - �►�- ;
2 - Form & Operate "Sespe Aquifer Commission"
Determine Lead Governmental Organization(s) ` " •_* i ,
Organize Collaborative Partnerships- .�
Common Goal Sespe Aquifer Development
Obtain Funds/Commitments & Determine Directives ;
Plan, Manage & Conduct Action Items
Analyze Data, Reach Conclusions & Recommendations
3 - Change Status of San Juan Basin from a DWR "Low Priority Basin"�kl'.,
to "Medium Priority Basin"; to better qualify for State and local : - _ T�
funding to advance Sespe Aquifer use as the "centerpiece" of water
resources management in South Orange County. r -
41
�r` t �eii E. vve, N dr C ii�ui� _X ti
Ur i 1 ,' # _ ' ' Asl� - - Y , gY - - ,ti- � .�
1000
��• - - __ �" "�� �•• �_--- :::�r����- Ses e Aquifer Development
p q p
800-ff-r- ••••••••••••••• --__ -�-- :•: • ' ' :,r:�r .:
, _ ='• =--_-_ � }�~'� Short-Term Goal — Proof
o `- Exploratory Borehole(s)
�■�r -_lam.-"
1�0
600-ft :: .:•.:•.:•.:_-:�_-' ,�. $30)
Cos '�,OD Proposed Max. Total Depth — 1500 ft
Direct Mud Rotary Borehole — 12-in
4004'
00 Geophysical Borehole Logging
(Spontaneous Potential, Normal, Lateral, Gamma,
Sonic, Temperature)
200-ft.
�-- -- == Drill-Stem/Aquifer Isolation Tests
Example on Left Shows Screened Pipe in
0-ft Hole & tremie backfilled with gravel pack
and sealed above with clay.
200-ft' ::: :::' =__ -_
- - = Pumped for representative water quality
tests and moved up hole.
Field WQ Tests - EC, pH, Temp. 02, 1-12S
400-ft = =� == _ Lab WQ Tests — Title 22, H2S, Metals
Kelly E. Rowe, Hydrogeology Consultant
1000
`� ;: . :• Sespe Aquifer Development
800-fir:'::.::......:. .1r•r• ..•:'
Long-Term Goal -
Production Well
Field with Suitable Network of
600- ': Monitoring WeIIs
And Groundwater Recharge
400- : Facilities to Capture Stormwater
Runoff, Use Purified Wastewater
-_ - and Imported MET Water Supplies
Zoo-f� =___ -- ".
50,000 Acre-Feet/Year or More
Example on Left — Basic Design
o-ft = Expected Production Well
Cost: $2,000/Foot or $2M/1000-Ft
Zoo- -- ______ Constructed & Tested Well
Well Pump Equipment$2M Well
400-f :`: :'. +' :` Total 4M Well — High Ca acit Production
Kelly E. Rowe, Hydrogeology Consultant
4
Sespe Aquifer De elo mep
in South OranAS County, C�
t
` - 'k
An one Interested in the Explorapow&v
Develokpment of a New CheapSuppl ,v
ouality Groundwatea.
�� � i
_ in South Orange County? �
1
Contact Kelly RoweMEN-
-
+..r - res �C
krowe77@grnail . coM .,�%^ 4L _
• {• � til - � 1 r
714-747-7573
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:Meetings from August 9 - October 31, 2017
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance By
August
LAFCO Wed, Aug 9 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Aug 9 6:30 PM Hawkins (As Needed)
YL City Council Tue, Aug 15 6:30 PM Miller
MWDOC Wed, Aug 16 8:30 AM Nederhood
UWI Annual Conference Wed, Aug 16 1:00 PM Jones/Nederhood
OCWD Wed, Aug 16 5:30 PM Jones
UWI Annual Conference Thu, Aug 17 8:00 AM Jones/Nederhood
UWI Annual Conference Fri, Aug 18 8:00 AM Jones/Nederhood
Board of Directors Regular Meeting Tue, Aug 22 6:30 PM
OCSD Wed, Aug 23 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Aug 23 6:30 PM Hawkins (As Needed)
ACWA Region 8 Water Reliability Program Thu, Aug 24 10:00 AM Nederhood
Board of Directors Workshop Meeting Thu, Aug 24 4:30 PM
MWDOC Water Policy Forum Wed, Aug 30 5:00 PM
September
WACO Fri, Sep 1 7:30 AM Jones (All Directors PA)
District Offices Closed Mon, Sep 4 7:00 AM
ISDOC Executive Committee Tue, Sep 5 7:30 AM Nederhood
Yorba Linda City Council Tue, Sep 5 6:30 PM Nederhood
MWDOC Wed, Sep 6 8:30 AM Nederhood
OCSD Operations Committee Wed, Sep 6 5:00 PM Hawkins
OCWD Wed, Sep 6 5:30 PM Jones
Board of Directors Regular Meeting Tue, Sep 12 6:30 PM
LAFCO Wed, Sep 13 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Sep 13 6:30 PM Hawkins (As Needed)
YL Mayor's Prayer Breakfast Thu, Sep 14 7:00 AM Nederhood
Joint Committee Meeting with City of Yorba Linda Mon, Sep 18 4:00 PM Miller/Hawkins
YL City Council Tue, Sep 19 6:30 PM Hall
MWDOC Wed, Sep 20 8:30 AM Nederhood
OCWD Wed, Sep 20 5:30 PM Jones
CSDA Annual Conference Mon, Sep 25 8:00 AM Hall
Board of Directors Regular Meeting Tue, Sep 26 6:30 PM
OCSD Wed, Sep 27 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Sep 27 6:30 PM Hawkins (As Needed)
Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 28 4:00 PM Miller/Nederhood
PA = Preauthorized
Board of Directors Activity Calendar
Event Date Time Attendance By
October
ISDOC Executive Committee Tue, Oct 3 7:30 AM Nederhood
Yorba Linda City Council Tue, Oct 3 6:30 PM Hawkins
MWDOC Wed, Oct 4 8:30 AM Nederhood
OCSD Operations Committee Wed, Oct 4 5:00 PM Hawkins
OCWD Wed, Oct 4 5:30 PM Jones
WACO Fri, Oct 6 7:30 AM Jones (All Directors PA)
Board of Directors Regular Meeting Tue, Oct 10 6:30 PM
LAFCO Wed, Oct 11 8:00 AM Nederhood (As Needed)
Yorba Linda Planning Commission Wed, Oct 11 6:30 PM Hawkins (As Needed)
YL City Council Tue, Oct 17 6:30 PM Jones
MWDOC Wed, Oct 18 8:30 AM Nederhood
OCWD Wed, Oct 18 5:30 PM Jones
CA-NV AWWA Annual Conference Mon, Oct 23 8:00 AM
CA-NV AWWA Annual Conference Tue, Oct 24 8:00 AM
Board of Directors Regular Meeting Tue, Oct 24 6:30 PM
CA-NV AWWA Annual Conference Wed, Oct 25 8:00 AM
MWDOC/OCWD Joint Planning Committee Wed, Oct 25 8:30 AM Jones/Nederhood
OCSD Wed, Oct 25 6:00 PM Hawkins/Jones
Yorba Linda Planning Commission Wed, Oct 25 6:30 PM Hawkins (As Needed)
CA-NV AWWA Annual Conference Thu, Oct 26 8:00 AM
ISDOC Thu, Oct 26 11:30 AM Hawkins (All Directors PA)
PA = Preauthorized
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: August 8, 2017
Subject:YL Mayor's Prayer Breakfast - September 14, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve Director attendance at this event if desired.
ATTACHMENTS:
Name:Description:Type:
YL_Mayor_Breakfast.jpg Backup Material Backup Material
BA
Y AYO LINDA
M R'S
I� � AKF' A = T •
Yorba Linda Community Center
Thursday, September 14, 2017
7:00 a.m. - 8:45 a.m.
Admission: $25 (Breakfast included!)
Join us as we celebrate a 30+ year legacy
of honoring the service of city officials
and praying for our city!
t
3 ,
714-993-9537 L www.YLPrayerBreakfast.com