HomeMy WebLinkAbout2005-08-05 - Building Ad Hoc Committee Meeting MinutesITEM NO. /0 f,
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BUILDING AD HOC COMMITTEE
August 5, 2005,4:00 P.M.
APPROVED BY THE SURD OFMRE6 M
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The August 5, 2005 meeting of the Yorba Linda Water District Building Ad Hoc
Committee was called to order by Michael J. Beverage at 4:05 p.m. The meeting was
held at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT AT ROLL CALL
Michael J. Beverage, Chairman
John W. Summerfield
ACTION ITEMS
STAFF PRESENT:
Michael Payne, General Manager
Kenneth Vecchiarelli, Assistant GM
William Moorhead, Sr. Project Engineer
Art Vega, Information Systems Admin
Hank Samaripa, Project Engineer
1. Amendment to Consultant Agreement for the Administration Building - Site
Drainage Solution. The Committee discussed a proposed amendment for
designing an onsite storm water detention system. The architect's civil engineer
consultant will design a system that incorporates as much pervious ground cover
as possible and this design will be submitted to the City of Placentia for plan check
and approval.
INFORMATION ITEMS
2. Project status report. An updated project schedule was presented. The 90%
Drawings and 70% specifications have been submitted for review and are
scheduled for returned to the architect by August 19. An executive review of the
nearly completed drawings was tentatively scheduled for September 6, 2005 for
the architect to review the project objectives and status with the General Manager,
AGM and Ad Hoc Committee Board Members. A full Board of Directors review
and workshop is tentatively scheduled for October 28, 2005. The intent of this
meeting is to provide a forum for exchange of information between the Board and
the architect to answer any final questions, confirm the basis for any design
decisions, discuss the final construction estimate, provide background for
necessary funding and to serve as final approval before putting the project out to
bid in mid-December.
The committee adjourned at 5:10 p.m.
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d. Planning-Engineering-Operations Committee (Armstrong/Summerfeld)
Minutes of the meeting held August 4. The committee covered: Professional
Services Agreement with Aqua-Metric, Bastanchury Reservoir and Booster
Station, Active Capital Projects Status Report, Import In-lieu of Groundwater
Operations, Grandview Avenue Water Main Improvements and Engineering
Services for Design of Highland Reservoir Replacement.
Meeting scheduled for September 1, 4:00 p.m.
e. Public Information Committee (Summerfield/Beverage)
Minutes of the meeting held July 26. Director Summerfreld said he is still trying
to get a draft of the annual report. The letter in the report has been completely
reworked. Upcoming events were also covered in the meeting along with the
District facilities tour scheduled for September 24.
Meeting scheduled for August 29, 4:00 p.m.
f. Building Ad Hoc Committee (Beverage/Summerfield)
Minutes of meeting held August 5, 4:00 p.m. will appear in the Agenda of
August 25. President Bever ge said the committee talked about the treatment
of rain and run-off water andhether to put it underground or out on the street.
Staff is looking at $66,000 of expenses for design. The money will not-be spent
until the District hears from the City of Placentia. President Beverage
requested the architect be present at future meetings.
g. MWDOC.pd Hoc Committee (Beverage/Armstrong)
Minutes of meeting held July 25 will appear in the Agenda of August 25.
President Beverage said the committee talked about grants and rates.
The meeting scheduled for September 26 should be scheduled for the first part
of October. Future MWDOC Ad Hoc Committee meetings should be scheduled
in opposite months from the OCWD Ad Hoc Committee meetings.
h. OCWD Ad Hoc Committee (Beverage/Mills)
Meeting scheduled for September 19, 4:00 p.m.
INTERGOVERNMENTAL MEETINGS
17. a. Yorba Linda City Council meeting, August 2
Vice President Armstrong attended. He reported the schedule of fees for the
city's services was passed.
b. WACO, August 5
No one attended.
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