HomeMy WebLinkAbout2017-10-19 - Board of Directors Meeting Minutes 2017-211
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, October 19, 2017 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:32 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall, Director Steve Conklin, Engineering Manager
Phil Hawkins, Director John DeCriscio, Operations Manager
Brooke Jones, Director Gina Knight, HR/Risk and Safety Manager
Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Assistant
ALSO PRESENT
Art Kidman, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Comparison of Other Agencies' Strategic Plans
Staff reviewed the mission and vision statements of the South Coast
Water District, East Orange County Water District, and Mesa Water
District as compared to YLWD's. Staff also outlined the structures and
areas of focus in the strategic plans for these same agencies. Topics
included organizational enhancements, maintenance of infrastructure,
sustainability of supply, and improved customer service.
Discussion regarding public engagement strategies followed.
Minutes of the YLWD Board of Directors Workshop Meeting Held October 19,2017 at 6:30 p.m. 1
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Terry Harris (resident) commented on the importance of public
engagement.
Staff continued reviewing areas of focus in the strategic plans including
financial management, participation in regional activities, and emergency
preparedness.
5.2. Overview of 2015 Urban Water Management Plan (UWMP)
Staff reviewed the purpose of the UWMP and noted the 2015 publication
was available on the District's website. Discussion touched on key factors
and projections contained within the document.
5.3. Review of District's Mission, Vision and Goals
Staff reviewed the mission, vision, goals and initiatives as identified in the
District's 2011-2013 strategic plan. The Board will review these elements
and provide individual feedback to the General Manager.
President Miller commented on Eastern Municipal Water District's mission,
vision and guiding principles, a copy of which was made available to the
Board.
Vice President Nederhood requested staff provide a presentation at a
future meeting regarding needed improvements to the District's
audio/video system in the Board room.
Discussion ensued regarding utilizing a top-down versus bottom-up
approach for strategic planning. Future evaluation of Board effectiveness,
the District's core values, efficacy of the 2011-2013 strategic plan, and the
number and prioritization of goals were also discussed.
Terry Harris (resident) commented on the challenges facing the District in
relation to the strategic planning process.
Following discussion, it was the consensus of the Board to set the agenda
for the next strategic planning workshop as follows:
■ Mission Statement (15 Minutes)
■ Vision Statement (15 Minutes)
■ Goals (Remaining Time)
Staff was tasked with composing an information paper regarding
advanced metering infrastructure including costs and experiences of other
utilities.
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6. ADJOURNMENT
6.1. The meeting was adjourned at 8:28 P.M.
Annie Alexander
Assistant Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held October 19,2017 at 6:30 p.m. 3