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HomeMy WebLinkAbout2017-09-18 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Monday, September 18, 2017, 4:00 PM YL City Hall - 4845 Casa Loma Ave, Yorba Linda CA 92886 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF J. Wayne Miller, President Marc Marcantonio, General Manager Phil Hawkins, Director Brett Barbre, Asst General Manager Steve Conklin, Engineering Manager John DeCriscio, Operations Manager CITY OF YORBA LINDA MEMBERS CITY OF YORBA LINDA STAFF Beth Haney, Councilmember Mark Pulone, City Manager Tom Lindsey, Councilmember 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held June 12, 2017 Recommendation: That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach 6.2. Current Water Conservation Legislation 6.3. Support for California WaterFix 6.4. Emergency Response Planning 6.5. Future Meeting Date and Agenda Items 7. ADJOURNMENT 7.1. The date and time of the next YLWD/City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: September 18, 2017 Subject:Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held June 12, 2017 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2017-06-12_-_Minutes_-_YLWD-City_of_YL.pdf Minutes Minutes YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 1 of 3 CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES June 12, 2017 4:00 p.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 4:02 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE President J. Wayne Miller ROLL CALL Committee Members City Council: Beth Haney, Tom Lindsey Water District: J. Wayne Miller, Phil Hawkins Staff Members: Mark Pulone, Steve Conklin PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 2 of 3 ACTION CALENDAR 1.Minutes of the YLWD/City Council Joint Advisory Committee meeting held on March 13, 2017. The YLWD/City Council Joint Advisory Committee approved the minutes of the March 13, 2017 meeting. DISCUSSION ITEMS 2.Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach Engineering Manager Steve Conklin reported that the drought was officially over and there are currently no watering restrictions. Brett Barbre, Municipal Water District of Orange County (MWDOC) Director, spoke about the record runoff in CA. and said the Colorado system was well above average. MWD will probably end up with 2.5 million acre feet of water in storage. Director Phil Hawkins stated that the District gets 70% of its water from the ground and buys 30% import water from MWDOC. 3.District Budgeted Positions for FY 2018 Engineering Manager Steve Conklin reported there is no longer a conservation department since there is no conservation program. He also stated that the Board approved an Assistant General Manager position and the District is currently advertising for it. 4.Current Water Conservation Legislation President Miller stated that the Governor’s Executive Order B-37-16 – Making Water Conservation a California Way of Life, was finalized in April 2017. He explained how the Order would be implemented and that it would no longer be a percentage reduction, instead it would be budget based and depend on the number of people per household. Mr. Miller said that it was more of an equitable and locally- controlled approach. Councilwoman Beth Haney commented on the accounting and enforcement complications it would create and asked how the District would administer it. YLWD/CC Joint Advisory Committee Minutes June 12, 2017 Page 3 of 3 Mr. Miller agreed that it was a significant administrative workload and he hoped the new Assistant General Manger would assist with the accounting complexities. He said that the District would be looking ahead strategically, discuss in next year’s budgeting process and include it in their 5-year plan. A long discussion ensued among the committee members about the current water conservation legislation. 5.City Sewer Easements Engineering Manager Conklin stated that in 2011 the City transferred ownership of its sewers to the Yorba Linda Water District, including any existing Tract Map easements. The District is experiencing issues with maintenance of a sewer where a homeowner has a fence or has built something over the easement. There is a gray area as far as what rights, entitlements or limitations the District has in these situations. Director Hawkins indicated that their main concern was to determine if a homeowner has an existing city permit to build over an easement. City Manager Pulone said that the City would be happy to provide whatever historical information it has and he would make sure staff was available to meet with the District. 6.City Council Actions to Vacate Easements in Underfunded Landscape Maintenance Assessment District (LMAD) Zones City Manager Pulone summarized the Council actions in relation to the vacating of easements in underfunded Landscape Maintenance Assessment District Zones. Director Hawkins provided a brief report from the Orange County Sanitation District Board and said that a food processing plant at the east end of the City is significantly behind on payment of their sewer fees. 7.Future Meeting Dates and Agenda Items The Committee agreed to meet again on September 18 at 4:00 p.m. No additional items for the next Agenda were discussed. ADJOURNMENT City Manager Pulone adjourned the meeting at 4:53 p.m. to the next Yorba Linda Water District/City Council Advisory Committee Joint meeting on Monday, September 18, 2017 at 4:00 p.m.