HomeMy WebLinkAbout1989-09-14 - Board of Directors Meeting MinutesPage 2688
September 14, 1989
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
September 14,1989
The regular meeting of the Board of Directors of the Yorba Linda Water District was
called to order by Sterling Fox, President, at 8:42 a.m., in the District offices at 4622
Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Arthur Korn, Roy
Knauft, Whit Cromwell and Sterling Fox. Also present were William P. Workman,
General Manager; William Robertson, Assistant General Manager; Mike Payne,
Engineering Manager; Cheryl Gunderson, Business Manager; Mike Robinson,
Assistant Administrator; Ray Harsma, Operations Superintendent; Arthur Kidman, Legal
Counsel; Brain Johnson, The Pacific Company; Sherry Reeves, Clerk I; Leon
Delos-Reyes, Engineering Tech I.
CONSENT CALENDAR
On a motion by Director Armstrong and seconded by Whit Cromwell, the Board of
Directors voted 5-0 to approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular meeting of August 24, 1989.
Item 2. Authorization for the Directors to leave the State of California prior to the next
meeting.
Item 3. Approval of the Terms and Conditions for Water and Sewer Service with La
Mancha Development Company for their project located at the northeast corner of
McCormack Lane and Yorba Linda Boulevard, Job No. 8950.
Item 4. Approval of reimbursement costs to A.W. Associates for Phase 7 of the Bryant
Cross Feeder.
Item 5. Approval of an agreement for temporary operation and maintenance of
service connection OC-30 between the Municipal Water District of Orange County and
the Yorba Linda Water District; and the agreement for temporary operation and
maintenance of service connection OC-30 between the Yorba Linda Water District and
Pacific Ampac, Inc. and authorize the President and Secretary to execute the
agreements.
PRESENTATION
Item 6. Presentation by Larry Kraemer, Director, Orange County Water District.
Mr. Kraemer was not available for the presentation.
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September 14, 1989
DISCUSSION CALENDAR
Item 7. Consideration of a Reimbursement Agreement with A.W. Associates No. 3 for
the design and construction costs for the Zone 5 Booster Station located at Camino de
Bryant and Elk Mountain Drive. Engineering Manager, Mike Payne, requested the
Board's approval of a reimbursement agreement for the proposed Zone 5 Booster
Station. On a motion by Director Cromwell and seconded by Vice President Korn, the
Board of Directors voted 5-0 to approve a Reimbursement Agreement with A.W.
Associates No. 3 for the design and construction costs for the Zone 5 Booster Station
and authorized the President and Secretary to execute the agreement.
Item 8. Consideration of a Reimbursement Agreement with A.W. Associates No. 3 for
the cost difference for the Well Pipeline Project. Mike Payne, Engineering Manager
requested that the Board approve an agreement that reimburses A.W. Associates the
cost difference of increasing the eastside well pipeline from 12" to 16" in diameter. This
would allow the District to pump water more efficiently and improve the capacity for the
eastside well. After a brief discussion of the progress toward installing the eastside
well, on a motion by Director Armstrong and seconded by Director Korn, the Board of
Directors voted 5-0 to approve a Reimbursement Agreement with A.W. Associates No3.
for the cost difference for increasing the well pipeline from 12" to 16" and authorized the
President and Secretary to execute the agreement.
Item 9. Consideration of a request by A.W. Associates to install a temporary above
ground storage tank to permit occupancies for 83 lots within Tract No. 13545 and
13717. Mike Payne, Engineering Manager reported that A. W. Associates had
requested a change to the provisions of the 1989 Water Service Agreement to permit
additional housing occupancies to occur prior to the completion of permanent water
facilities. The developer's proposal was for construction of an additional 300,000
gallons of temporary water storage so that tracts 13717 and 13545 could be occupied
earlier than planned. Mr. Payne stated that the staff recommended denial of the request
because it was not consistent with the 1989 Water Service Agreement just signed with
the developer a few months ago. William Workman, General Manager, stated that the
Agreement phased the construction of public facilities and residential growth in
Improvement District No. 2 so that adequate water service could be provided.
Brian Johnson, Pacific Company, urged the Board's approval of the request and
pointed out that in his view the modification to the 1989 Water Service Agreement
would not be detrimental to the District's ability to provide water service if there were
delays in completing the eastside well. Mr. Johnson stated that his company would pay
the necessary staff and legal costs associated with the amendment.
The Board of Directors extensively discussed request from A.W. Associates and
questioned both the developer and the staff as to the capacity to service the two tracts.
The Board reviewed the circumstances that may permit the temporary water storage
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September 14, 1989
facilities to be installed. For the purpose of providing direction to the staff, it was
decided that the temporary storage could be approved if agreement was reached with
A.W. Associates that the storage would meet fire protection standards; the storage
would be in place prior to occupancy; the soils studies for an alternative reservoir site
were to be conducted as soon as possible; there would be a cost sharing of the soils
studies; and, the site for the alternative reservoir had to be fixed. On a motion by
Director Armstrong and seconded by Director Knauft, the Board voted 4-0-1 (Korn:
abstain) to continue the item to the October 12, 1989 meeting.
Item 10. Consideration of a request by A.W. Associates No. 3 amending the Terms
and Conditions for water service for Tract Nos. 13669 and 13670. Engineering
Manager, Mike Payne recommended that the Board deny a request by A.W. Associates
to amend the Terms and Conditions for water service to Tract Nos. 13669 and 13670.
Mr. Payne stated that the proposed amendment was not consistent with the provisions
of the 1989 Water Service Agreement. Brian Johnson, The Pacific Company, spoke
and urged the Board's approval of the request. Mr. Johnson stated that the condition for
a reservoir at the 1375 elevation was not appropriate considering the development
requirements of adjacent tracts.
The Board extensively reviewed the request and its impact on the 1989 Water Service
Agreement. The Board also discussed the conditions that had been placed on adjacent
tracts. On a motion by Director Knauft and seconded by Director Armstrong, the Board
of Directors voted 3-2 (Cromwell and Korn: no) to deny without prejudice a request by
A.W. Associates No. 3 for revising the Terms and Conditions for water service to Tracts
Nos. 13669 and 13670.
Item 11. Report on District's Gasoline Purchases. Ray Harsma, Operations
Superintendent, explained that the District had been purchasing gasoline from
Howard's Chevron Service since March of 1987. The District selected Howard's as the
sole gasoline provider based on a criteria that included price, availability, location and
purchase procedure.
The Board briefly discussed the selection procedures and the lack of a formal contract
with Howard's. The Board asked the staff to seek proposals and recommend a gasoline
and diesel fuel provider by the end of the year.
Item 12. Consideration of request by California Water Awareness Committee for
funds supporting Water Awareness Week, 1990. Mike Robinson, Assistant
Administrator, reported on a request for funds from the California Water Awareness
Committee. After a brief discussion about the work of the Committee, on a motion by
Director Knauft and seconded by Director Armstrong, the Board of Directors voted 4-1
(Korn: no) to support the California Water Awareness Committee's Water Awareness
Week program with $100.00.
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September 14, 1989
Item 13. Legislative Alert from ACWA requesting opposition to AB 1767 related to
covering reservoirs. Assistant Administrator, Mike Robinson, reported on AB 1767 that
would place aesthetical considerations ahead of public health and safety with regard to
covering reservoirs. On a motion by Director Knauft and seconded by President Fox,
the Board of Directors voted 5-0 to send a letter to the Governor urging a veto of AB
1767.
GENERAL MANAGER'S REPORT
General Manager, William P. Workman, reported to the Board on a water main break
on Salem Road and the status of the Headquarters renovation project.
Item 14. Report on Proposed City-District Advisory Committee on Facility Financing.
General Manager, William P. Workman, described the need to hold a meeting in
November of the City-District Advisory Committee on Facility Financing. The meeting
must be held prior to the District selling the bonds to finance the facility obligations
under the 1989 Water Service Agreement. The Board confirmed Director Cromwell and
Director Armstrong as the representatives to the Committee with President Fox as the
alternate.
LEGAL COUNSEL'S REPORT
Item 15. No Legal Counsel's report was scheduled.
STANDING COMMITTEE REPORT
Item 16. No Executive Committee report was scheduled.
Item 17. No Finance Committee report scheduled.
Item 18. Authorization for Payment of the Bills. On a motion by Director Knauft and
seconded by President Fox, the Board of Directors voted 5-0 to approve payment of
bills and rate deposits in the amount of $716, 945.96 on check numbers 18065 through
18201, and payroll check numbers 3064 through 3079 and 3932 through 4000, and
three wires, to ACWA in the amount of $10,178.97 dated September 5, 1989, to Bank of
America in the amount of $160,712.50 dated August 31, 1989 and to MWDOC in the
amount of $282,354.85\ dated September 13, 1989.
Item 19. No Personnel Committee report scheduled.
Item 20. Report on Planning-Engineering-Operations Committee meeting of
September 5, 1989. Vice President Korn reported that the Committee reviewed the
Highland Reservoir situation, policies regarding District easements, requests to modify
the 1989 Water Service Agreement, the building renovation, annexations, construction
updates and the role of committees.
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September 14, 1989
Item 21. No Public Information Committee meeting report was scheduled.
INTERGOVERNMENTAL MEETINGS
Item 22. Report on ISDOC Meeting, August 31, 1989. Director Cromwell and Director
Armstrong reported on the LAFCO hearing concerning special district representation
on the LAFCO Board. The hearing was continued to allow for more public agency
comment. It was also noted that the Brighton project was annexed to the City.
Item 23. Report on WACO Meeting, September 1. Director Knauft reported that
groundwater quality was the subject of the meeting.
Item 24. Report on City Council Meeting, September 5. Director Cromwell stated that
there was nothing of significance to report.
Item 25. Report on MWDOC Meeting, September 6. Director Knauft stated that there
was nothing of significance to report.
Item 26. Report on OCWD Meeting, September 6. No District representative
attended the meeting.
Item 27. Report on CSDA Meeting, September 8. Director Korn stated that the
meeting would be held September 23.
Item 28. Report on Planning Commission Meeting, September 13. Director Knauft
stated that there was nothing of significance to report.
BOARD MEMBER COMMENTS
Item 29. Director Armstrong: Director Armstrong commented on the proposed county
jail site's use of well water.
Item 30. Director Cromwell: Director Cromwell indicated the dates for his vacation.
Item 31. Director Knauft: Director Knauft had no comments.
Item 32. Vice President Korn: Director Korn had no comments.
Item 33. President Fox: President Fox indicated the dates for his vacation.
CLOSED SESSION
No closed session was required.
Page 2693
September 14, 1989
ADJOURNMENT
On a motion by Director Armstrong and seconded by President Fox, the Board of
Directors voted 5-0 to adjourn at 12:05 pm.
Q~M
William P. Workman
General Manager/Sec
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