HomeMy WebLinkAbout2017-12-07 - Board of Directors Meeting Minutes 2017-247
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, December 7, 2017 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:33 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall, Director Steve Conklin, Engineering Manager
Phil Hawkins, Director John DeCriscio, Operations Manager
Brooke Jones, Director Gina Knight, HR/Risk and Safety Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Assistant
Kaden Young, Management Analyst
Kelly McCann, Senior Accountant
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
General Manager Marc Marcantonio briefed the Board on staff preparations
related to the severe wildfire alert.
5. DISCUSSION ITEMS
5.1. Review of District's Core Values and Goals
The attendees discussed the District's core values and agreed on the
following language as revised:
Minutes of the YLWD Board of Directors Workshop Meeting Held December 7,2017 at 6:30 p.m. 1
2017-248
CORE VALUES
Integrity — We demonstrate integrity every day by practicing the
highest ethical standards and by ensuring that our actions follow
our words.
Accountability — We acknowledge that both the Board and staff of
the District are accountable to the public that we serve, as well as
to each other.
Responsibility — We take full responsibility for our actions. We
maintain a commitment of courtesy, assessment and resolution
with all customer concerns.
Transparency — We listen to our customers and communicate
openly about our policies, processes, and plans for the future.
Teamwork — We work together by sharing information and
resources to achieve common goals.
Respect — We ensure every voice of the District is treated with
dignity and civility; differences are valued and individual abilities
and contributions are recognized.
The group then discussed the District's goals and initiatives and agreed on
the following draft language:
GOALS & INITIATIVES
Safe & Reliable Water and Sewer Service
1 . District security and aesthetics
2. Addressing infrastructure needs:
a. Asset Management Plan (AMP)
b. Capital Improvement Plan (CIP)
c. Computerized Maintenance Management System
(CMMS)
3. Monitor emerging water quality and sewer issues and
regulations
4. Provide sustainable, adequate water supply
Minutes of the YLWD Board of Directors Workshop Meeting Held December 7,2017 at 6:30 p.m. 2
2017-249
Fiscal Responsibility
1. Sustain strong credit rating
2. Communicate to the public; transparency
a. Comprehensive Annual Financial Report (CAFR)
b. Operating Budget
c. Individual billing; clear and reflective of financial function
of the District
d. ProForma
3. Cost of Service
a. Expand on rates, revenue/reserves, expenses
b. Annual reconciliation and next steps
4. Funding Sources
5. Financial Stability
Operational Effectiveness
1. Sustain the ability to produce the maximum Basin Production
Percentage (BPP) allowed by the Orange County Water District
2. Semi-annual exercises to activate the Emergency Operations
Center in preparation for earthquakes, fires, etc. (emergency
preparedness)
3. Explore energy efficiency for pump stations; alternate energy
sources?
4. Advanced Metering Infrastructure (AMI)
5. Leak detection and fire suppression/fire hydrant
Community Partnership
1. Develop better communication/strategies/messaging (expert
advice, advanced planning)
2. Eagleview/DropCountr
3. Host Federal/State representatives for a tour and briefing with
the Board at YLWD's offices
4. Establish annual tours of the District facilities for the community
to coincide with Water Awareness Month in May of each year
5. Production of annual report; water usage, cost, reconciliation,
investments, projects, etc.
a. 1-2 pages, include with bill and distribute electronically
6. Monitor and communicate emerging water quality and sewer
issues and regulations
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2017-250
Workforce Engagement
1. Water Professionals Appreciation Week (WPAW), first Sunday
of October to Sunday of the following weekend
2. Hire the best and provide training; developing
management/career progression
3. Develop a comprehensive succession plan (internal
promotions); revise job specifications
4. Employer of choice; enthusiastic
5. Retain high quality staff
a. Mentorship program/internship program
6. District culture/ethics
The next strategic planning workshop will focus on initiatives associated
with the first goal, "Safe & Reliable Water and Sewer Service".
5.2. Potential Revisions to District's Logo
The group discussed potential revisions to the District's logo. No changes
were requested at this time. Should revisions be considered in the future,
it was suggested that staff prepare a cost estimate for alteration of all
impacted materials.
6. ADJOURNMENT
6.1. The meeting was adjourned at 8:41 p.m.
Annie Alexander
Assistant Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held December 7, 2017 at 6:30 p.m. 4