HomeMy WebLinkAbout2017-12-12 - Board of Directors Meeting Minutes (B) 2017-253
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 12, 2017, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:47 p.m.
The following items were taken out of order.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Andrew J. Hall Marc Marcantonio, General Manager
Phil Hawkins Brett Barbre, Assistant General Manager
Brooke Jones Steve Conklin, Engineering Manager
Al Nederhood John DeCriscio, Operations Manager
J. Wayne Miller Gina Knight, HR/Risk and Safety Manager
Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Assistant
Mike Carreon, Facilities Maintenance Worker
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
2. PLEDGE OF ALLEGIANCE
Director Jones led the pledge.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
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6. PUBLIC COMMENTS
Ryan Gunstream, Senior Energy Business Manager at Honeywell Energy
Services Group, introduced himself. Staff noted that Mr. Gunstream would be
providing a presentation to the Board at the first regular meeting in January
regarding potential cost savings.
7. ACTION CALENDAR
7.1. Reorganization of the Board of Directors and Appointment of Officers
Director Hawkins made a motion, seconded by Director Jones, to
nominate Director Nederhood as President. Motion carried 5-0.
The meeting was then turned over to President Nederhood as the
presiding officer.
Director Hall made a motion to nominate Director Hawkins as Vice
President. Motion failed for lack of second.
Director Hawkins made a motion, seconded by Director Nederhood, to
nominate Director Jones as Vice President. Motion carried 5-0.
Director Hawkins made a motion, seconded by Director Jones, to appoint
Annie Alexander as Secretary, Kaden Young as Assistant Secretary, and
Delia Lugo as Treasurer for the next calendar year. Motion carried 5-0.
7.2. Adjourn to Yorba Linda Water District Public Financing Corporation and
Financing Authority Regular Meetings
The meeting was temporarily adjourned to the Public Financing
Corporation and Financing Authority regular meetings at 6:58 p.m.
The meeting then reconvened at 7:02 p.m.
8. CONSENT CALENDAR
Director Hawkins made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 5-0.
8.1. Minutes of the Board of Directors Special and Regular Meetings Held
November 28, 2017
Recommendation: That the Board of Directors approve the minutes as
presented.
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8.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors: (1) ratify and authorize
disbursements in the amount of$1,044,835.41; and (2) authorize payment
of other unpaid bills due before year end which will be disbursed on
December 21, 2017 and presented for ratification at the January 9, 2018
regular meeting.
8.3. Claim for Damages Filed by Outsource Utility Contractor Corp
Recommendation: That the Board of Directors reject and deny the claim
filed by Outsource Utility Contractor Corp.
9. ACTION CALENDAR CONTINUED
9.1. Board of Directors Compensation
Staff provided an overview of the Directors' compensation and the process
for making modifications should the Board desire.
Director Jones made a motion, seconded by Director Hawkins, to maintain
the Board of Directors' current rate of compensation. Motion carried 5-0.
9.2. Establishment of Committees and Committee, Agency and
Intergovernmental Meeting Assignments
Staff suggested the Directors submit their preferred assignments to
President Nederhood by December 27, 2017.
9.3. Amending the General Manager's Employment Agreement
Staff explained that based on the General Manager's job performance and
in the interest of maintaining the employment relationship, the Board
desired to provide the General Manager with a merit-based salary
increase and vacation accrual increase effective September 2, 2017.
Director Miller made a motion, seconded by Director Hawkins, to (1)
approve the Fourth Amendment to the Employment Agreement for the
position of General Manager as negotiated by the District's Designated
Representative; and (2) adopt Resolution No. 17-39 approving the
Classification and Salary for the General Manager effective September 2,
2017 and rescinding Resolution No. 17-25. Motion carried 5-0 on a Roll
Call vote.
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9.4. Approval of Change Order Number 2 for the Fairmont Booster Pump
Station Upgrade Project
Staff summarized the reasons for the change order and associated cost.
Discussion regarding the purpose of the base radio followed.
Director Hall made a motion, seconded by Director Hawkins, to approve
Change Order No. 2 for $108,819.00 and 35 additional calendar days to
Pacific Hydrotech Corporation for construction of the Fairmont Booster
Pump Station Upgrade Project, Job No. 2010-1 1 B. Motion carried 5-0.
10. DISCUSSION ITEMS
10.1. Request for Proposals for General Counsel Services (Nederhood)
President Nederhood commented on the comparative cost information
previously compiled by staff and commended General Counsel Andrew
Gagen for his services. No further action on this matter was requested.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. Directors' Reports
None.
11.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers to report
on activities within their respective departments.
11.3. General Counsel's Report
General Counsel Gagen noted when the motion for summary judgment
and trial were scheduled for Brian Wooldridge's case against the District.
He also provided guidance in regards to the Brown Act and a majority of
the Board potentially campaigning as a slate in the upcoming election.
11.4. Future Agenda Items and Staff Tasks
Director Hall requested an agenda item to discuss the Board's policies
and procedures and the performance of an annual self-assessment.
President Nederhood requested a copy of the most recent internal audit of
the District's warehouse inventory.
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Director Hall suggested a schedule of future and recurring agenda items
be published on the District's website.
Director Miller requested an agenda item to discuss adjusting the time for
regular Board meetings.
12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
■ Next meeting is scheduled January 25, 2018 at 4:00 p.m.
12.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
■ Next meeting is scheduled December 18, 2017 at 4:00 p.m. at YL
City Hall.
12.3. Joint Agency Committee with City of Placentia
(Miller/Nederhood)
■ Next meeting yet to be scheduled.
13. INTERGOVERNMENTAL MEETINGS
The Directors reported on their attendance at the following meetings.
13.1 ACWA Fall Conference — November 28-30, 2017 (Jones/Miller/Nederhood)
13.2 YL Planning Commission — November 29, 2017 (Hawkins —As Needed)
Director Hawkins did not attend this meeting.
13.3. ISDOC Executive Committee — December 5, 2017 (Nederhood)
13.4. NWRI/DWR Precipitation Forecasting Workshop — December 5, 2017
(Jones/Nederhood)
13.5. YL City Council — December 5, 2017 (Hall)
13.6. MWDOC Board — December 6, 2017 (Nederhood)
13.7 OCSD Operations Committee — December 6, 2017 (Hawkins)
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13.8. OCWD Board — December 6, 2017 (Jones)
13.9. WACO — December 8, 2017 (Nederhood)
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from December 13, 2017 — January 31, 2018
The Board reviewed the activity calendar and made no changes.
15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
15.1 UWI Spring Conference — February 7-9, 2018
Director Hall made a motion, seconded by Director Hawkins, to approve
Director attendance at this event if desired. Motion carried 5-0.
16. ADJOURNMENT
16.1. The meeting was adjourned at 8:30 p.m.
Annie Alexander
Board Secretary
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