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HomeMy WebLinkAbout1989-11-20 - Board of Directors Meeting MinutesNovember 20, 1989 Page D.-I ~ MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED MEETING November 20,1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:32 a.m., in the District offices at 913 South Richfield, Placentia. Directors present were: Paul Armstrong, Arthur Korn, Whit Cromwell and Sterling Fox. Also present were William P. Workman, General Manager; William Robertson, Assistant General Manager; Mike Payne, Engineering Manager; Bev Meza, Acting Business Manager; Mike Robinson, Assistant Administrator; Ray Harsma, Operations Superintendent, Barbara Bower, Secretary, John Fritzgerald and Joe Nocella from Seidler - Fritzgerald. Director Roy Knauft arrived at 9:32 am. CONSENT CALENDAR After a brief discussion about a fire hydrant for Shinnyo-En project, on a motion by Director Armstrong and seconded by Whit Cromwell, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of November 9, 1989. Item 2. Authorization for the Directors to leave the State of California prior to the next meeting. Item 3. Approval of Progress Payment No.12 to F.T. Ziebarth Company in the amount of $56,745.72 for construction of the Santiago Reservoir, Job No. 8140. Item 4. Approval of Terms and Conditions for Water Service with Shinnyo-En of California for their project located north of Bastenchury Road, between Eureka Avenue and Plumosa Drive, Job No. 8966. Item 5. Approval of Terms and Conditions for Water Service with Saddleback Associates for their project located north of Savi Ranch and east of Old Canal Road, Job No. 8965. Item 6. Approval of Terms and Conditions for Water Service with Bryant Ranch Commercial for their project located at the northwest corner of La Palma Avenue and Camino De Bryant, Job No. 8964. DISCUSSION CALENDAR Item 7. Consideration of Progress Payment No. 13 to Fred H. Woodard and Change Order No. 2 to IWA Engineers, Chino Hills Reservoir. Engineering Manager Mike Payne reported that the Chino Hills Reservoir project was nearing completion however there had November 20, 1989 Page D~-l been several delays. A time extension had been requested by the contractor Fred H. Woodard to finish the project. IWA Engineers had also requested authorization for additional work to cover the construction management time caused by the delays. The Board discussed the budget for the project, the road to the facility and the need to have the contractor pay for some of the added construction management costs. On a motion by Director Armstrong and seconded b' Director Cromwell, the Board voted 4-0 to approve Progress Payment No. 13 to Fred H. Woodard Company, in the amount of $31,455 and approve Change Order No. 2 to IWA in the amount of $24,000 for the Chino Hills Reservoir, Job No. 8136. Item 8. Report on Improvement District No. 2 Financial Plan. William Robertson, Assistant General Manager, presented a proposed plan to finance new water facilities required to serve the eastern portion of the District under the terms of the 1989 Water Service Agreement. He described the key elements of the plan including the phasing of general obligation bond sales, the timing of the sales, the amount of money needed to construct facilities and the assessed values projected as the basis for financing the bonds. Mr. Robertson said that the first sale was a $6.0 million issuance slated for the first quarter of 1990. John Fritzgerald and Joe Nocella of Siedler - Fritzgerald Public Finance, the District's bond advisor, answered questions about the issuance of general obligation bonds and current market conditions. Mr. Roberston reported that no action was necessary by the Board at this time. The District - City Finance Committee was scheduled for November 21 to review this matter before it came back to the Board for action in December. Item 9. Report on Metropolitan Water District's Seasonal Storage Program and Orange County Water District's Conjunjuctive Use Well Construction Program. Assistant General Manager William Robertson outlined for the Board two major programs being offered by MWD and OCWD intended to permit better management of local and imported water supplies. The MWD program focused on reducing dependence on MWD deliveries during the summer period by shifting groundwater pumping from the winter to the summer months. The OCWD program was geared to increase the pumping capacity of ground water producers. The Board extensively discussed the merits of each program and the unique needs and configurations required for the District to take advantage of the economic incentives provided by the programs. Much of the discussion involved an eastside well field and an upgrading the capacity to transfer ground water from the Western Service Area to the eastside. Director Knauft arrived at this time. No action by the Board was needed on this item at this time. GENERAL MANAGER'S REPORT General Manager, William P. Workman, reported to the Board that the District's Holiday and Employee Recognition Dinner was scheduled for December 15. November 20, 1989 Page4 Item 10. No General Manager's report was scheduled STANDING COMMITTEE REPORT Item 11. No Executive Committee report was scheduled. Item 12. No Finance Committee report was scheduled. A meeting was scheduled for December 4, 1989. Item 13. Authorization for Payment of the Bills. On a motion by Director Knauft and seconded by President Fox, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $232,101.81 on check numbers 18643 through 18767, and payroll check numbers 4208 through 4315. Item 14. No Personnel Committee report was scheduled. Item 15. No Planning-Engineering-Operations Committee meeting report was scheduled. A meeting was scheduled for December 5, 1989. Item 16. No Public Information Committee meeting report was scheduled. INTERGOVERNMENTAL MEETINGS Item 17. Report on CSDA Meeting, November 10, 1989. Vice President Korn indicated that he had attended the meeting to conduct CSDA business. Item 19. Report on MWDOC Meeting, Novemner 15, 1989. Director Knauft stated that there was nothing of significance to report. Item 20. Report on OCWD Meeting, September 6. No District representative attended the meeting. Item 21. Report on Program CSDA Meeting, November 17. Director Korn stated that worker's compensation rates was the key item reviewed at this meeting. Item 28. Report on Planning Commission Meeting, November 15. Director Cromwell discussed the issue of higher density proposed for an A.W. developement on the eastside. BOARD MEMBER COMMENTS Item 29. Director Armstrong: Director Armstrong commented on the need to change answering services, the status of the Salem Road mainbreak problem and the efforts toward the Brighton Homes annexation. C Item 30. Director Cromwell: Director Cromwell discussed ISDOC and future actions with LAFCO. November 20, 1989 Page 2OW a~-3 Item 31. Director Knauft: Director Knauft had no comments. Item 32. Vice President Korn: Director Korn indicated the dates he would be out of town. Item 33. President Fox: President Fox had no comments. CLOSED SESSION No closed session was required. ADJOURNMENT On a motion by Director Armstrong and seconded by President Fox, the Board of Directors voted 5-0 to adjourn at 10:39 am. r William P. Workman" General Manager/Se