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Home My WebLink About2018-02-22 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, February 22, 2018, 4:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Al Nederhood, President Brooke Jones, Vice President Andrew J. Hall, Director Phil Hawkins, Director J. Wayne Miller, Director 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 5.1. Strategic Plan - Goal 1 (Safe & Reliable Water and Sewer Service) 6. ADJOURNMENT 6.1. The next Regular Board of Directors Meeting will be held Tuesday, February 27, 2018. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: February 22, 2018 Subject:Strategic Plan - Goal 1 (Safe & Reliable Water and Sewer Service) ATTACHMENTS: Name:Description:Type: Strategic_Plan_-_Goal_1.pdf Backup Material Backup Material Strategic Plan FY18-FY22 Page | 3 A. Safe & Reliable Water and Sewer Service The ultimate purpose of District assets and infrastructure is to safely and reliably provide vital services to the public. Our goal is to maintain all assets for optimal continuity of District services. Effective management of assets involves monitoring asset conditions against the level of service to manage risk of failure, planning for future financial needs and anticipating uncertainties or changing levels of service. The initiatives for Safe & Reliable Water and Sewer Service are: 1. Work toward service reliability and efficiency 2. Explore service boundary opportunities 3. District security and aesthetics 4. Addressing infrastructure needs a. AMP: Asset Management Plan b. CIP: Capital Improvement Plan c. CMMS: Computerized Maintenance Management System 5. Monitor emerging water quality and sewer issues and regulations 6. Provide sustainable, adequate water supply BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING o 0^L tQ CD C processAW E t 'ysm Cn �s� oo,s� (D strategic Nq. objective scenario strategy savor decision e stakeholder 0� value d pil, a nPn i ngoal ��StIeadershipL � SIOfI = kills , STEER = Ntime plano6usiness � Workshop # 3 .� ITEM NO. 5.1. Strategic Plan Status COMPLETED TO BE COMPLETED: Strateqies Mission Statement • Safe & Reliable Water and Sewer Service Vision Statement Fiscal Responsibility Core Values Operational Effectiveness Goals and Initiatives Community Partnership Workforce Engagement z MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 • _A �',1 i V R ��rr - era - amu , w _-- - d S e w � MEL-:,, - 702. .19 JT- 77 PiRr J - � — Strategic Plan Worksho #�-`�3 5 _ February 22 , 201 KadenMATERIALS SUBMITTED BY: • • MEETING DATE: February 1 ITEM NO. 5.1. • Safe & Reliable Water and Sewer Service Effective management of assets involves: Monitoring asset conditions against the level of service to manage risk of failure. «� • r'� i {11 l] V y' j Planning for future financial needs and anticipating uncertaintiesx_ .. or changing levels of service. MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 ITEM NO. 5.1. INITIATIVES 2 3 T Service reliability Service Security and and efficiency boundary aesthetics ::!' opportunities 4 S 6 Infrastructure Monitor Provide needs regulations sustainable, adequate water supply MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 ITEM NO. 5.1. Work toward service reliability and efficiency by.- - 1. AN 2. Continue with efforts to annex District service area to 4 OCWD r 3. Forecast service demand projections 4. Engage with Regional Agencies on water supply J issues 5. Strengthen existing emergency operations _ partnerships 6. Develop additional well sites 7. Evaluate alternative water sources (desalination) MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 ITEM NO. 5.1. fpF l [araty of Orrz a &,o ]na6e .._.J � GIS �•--"�-.,.,i C11V 4f Brez iw • ^•}—. —.�..� Coaaty of Oraa6a F J rnr `• Explore service boundary ti '-I C U1 J ranFCHURY O opportunities by. ►� -_ 1. Evaluate feasibility of providing additional water - I services within the region. 1 i 2. Evaluate feasibility of providing addition wastewater U4 L services within the region. Ix -9 .:� RAFTELIS — sewer rates �$ I :>. 3. Evaluate feasibility of providing other professional OR hfGET rt�E ,, services within the region. �.. MIRAL � fff a .. Y _ J LAPALMAAVE w Clan at Ik . e[Orp�r i 7 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 • I . r I fllllllp. q1' . .,qm I � ,`Iiia IG VII upulmili"III'^'IIGi. ` III a"�II�r'I 1111 �^:I,,a I o-;,NCI�IilpllumllVuuul!III@Vllul111!111u1111111 III �I tlIIUIIh111oGIIGuNGYIIGWW�NIIdNdINWRHh!II�upp�NN��NhUdV�I,IIIN qll, p,u!Ihtll I, - 1 I 14111111 III lull � �1h1 Ili. I p1 Iltp,r,1 r 1,„'” ..� L;III;IIIIVIIIu11111111 „: , District security &.,, aest etics �x� I' �,,�" �!IIIIIII iuwuuluiui ul"IIIIIIuuumuumuuuuul JIIIC,qM",q mm I tl u..k ie,p� ^. i � ..� "k ..,..•� _ ;-�.4 Jr _ uuuuuuluyp"""uln nY"ql""""Inn"M MMI""dX I � �} 1 u p.. uuumpugluaui"gq�N�M"gigqlqqnqMqnq19!^Y �„I w r � - ..�- i I III �I III �IIII i IIII IIII I III III IIII IIII 11,1 I 1. Physical and digital securiiiie I IIILII II111 � �II i lI "may y .c �.,, �:'�I ,; N H v "k•.: tir9`,s '.rte ` 'F w�:�dr..'M"'V, ''? �a 1 2 Landscape !II IIII III �I IIII I,II il!I � r y 11,,`` �I�I u I j'i” '111 r INuV'I"I r !°�u:;"III a!•m�'� �q^r ,�v � .d ,:.��a�.,. r� .:�� 1. ' `I 1 999999 ' - r I w It T 7' aysv „�r '1111111 s:qr� -i r -r f t v= z_ Y! '' IIII VI � 11 '.V I i ,� •�. Ir� i 'I,. _- _ - s� - rll�I G!I,''a,,:Il NW ITEM NO. 5.1. Addressing infrastructure00 needs by- 1. AMP: Asset Management PlanT � r� � > 4 f _ 2. CIP: Capital Improvement Plan 3. CMMS: Computerized Maintenance Management System t. , Bakz • a s _ 3 _ � II t'11G � MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 ITEM NO. 5.1. sa 1-0 10 A \ed9 \i m cosec \e9 ice oil naKeel\00 Kn°e"\oree py �a\G�CYp ��g Ge v a 2 1ud�e�G CiO r�� silo Monitor emerging water n9�G5 �V \e9 �Sp<Ud�ey �y � me � quality and sewer issues a n d �ud9' 600\ x r o<�Gces� �Q j4 regulations b 06\c'6'\ Cor9� a",4 cam`ew,\a oo��av�uJ oGcy y°o 1. Meet with lobbyist and representatives. 2. Work within existing water organizations (ACWA, AWWA, CASA, etc.) 10 MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 22, 2018 ITEM • Provide sustainable, adequate water supply by: 1. Treatment Facility 2. Ability to provide 100% groundwater or imported &L water to entire service area Ab a r� MATERIALS SUBMITTED BY: r L 11 Kaden Young MEETING DATE: February 22, 2018