HomeMy WebLinkAbout2018-04-03 - Board of Directors Meeting Minutes 2018-059
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Tuesday, April 3, 2018, 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:30 p.m.
TELECONFERENCE SITE
6951 Gulf of Mexico Dr, Longboat Key FL 34228
Vice President Jones participated in the meeting via teleconference at the above
listed location. At the request of President Nederhood, Vice President Jones
confirmed that the agenda for this meeting had been posted in accordance with
the Ralph M. Brown Act, the location was reasonably accessible to the public,
and that there were no members of the public at his location which desired to
provide public comment.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
J. Wayne Miller (Left at 6:00 p.m.) Bryan Hong, Interim Engineering Manager
Gina Knight, HR/Risk and Safety Manager
DIRECTORS ABSENT Delia Lugo, Finance Manager
Phil Hawkins Art Vega, Information Services Manager
Annie Alexander, Executive Asst/Board Secretary
Danielle Logsdon, Associate Engineer
Malissa Muttaraid, Public Affairs Representative
Kaden Young, Management Analyst
Kelly McCann, Senior Accountant
Vivian Lim, Human Resources Analyst
Rachel Padilla, Customer Service Supervisor
ALSO PRESENT
Andrew Gagen, Parter, Kidman Gagen Law LLP
Minutes of the YLWD Board of Directors Workshop Meeting Held April 3,2018 at 4:30 p.m. 1
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4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
The following items were taken out of order.
5.2. OpenGov Proposal for Budgeting, Operational Performance, and Citizen
Engagement Software
Staff reviewed the software program's elements and reporting features.
Director Hall then provided an overview of his agency's application of the
software. He also made note of several other local governmental
agencies utilizing the software. Staff then reviewed the costs for
implementation and annual maintenance and offered to schedule a demo
at a future Board meeting.
Discussion followed regarding associated costs, possible alternate
solutions, staff's impression of the software, and the potential for
enhanced public engagement.
Director Hall briefly demonstrated another agency's OpenGov installation.
The group also discussed staff's time to produce current financial reports
versus estimated time using OpenGov and concerns related to the
California Public Records Act.
Staff will invite an OpenGov representative to provide a presentation at the
April 24, 2018 regular Board meeting.
5.1. Proposed Capital Improvement Plan and Capital Outlay, Volumetric Water
Revenue, Variable Expenses, and Supplies and Services for Fiscal Year
2019 Draft Budget
Staff identified budgetary topics to be discussed during this workshop and
future workshops. Staff then reviewed variable cost assumptions for
FY19, historical water production and rainfall trends, and projected water
production for FY19. Information regarding historical and projected
variable costs and volumetric revenue, and the financial impact of a
potential reduction in water production was also presented. The group
then discussed historical and projected expenses for supplies and
services, budget to budget variances, and elements of the District's
Capital Improvement Plan (CIP).
Minutes of the YLWD Board of Directors Workshop Meeting Held April 3,2018 at 4:30 p.m. 2
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During the presentation staff was instructed to:
• investigate the possibility of capitalizing costs associated with
environmental mitigation efforts for the Hidden Hills Reservoir;
• look into reducing expenses for District activities and events;
• reflect removal of expenses for bench-scale testing from
professional services to CIP; and
• provide an itemized listing of conferences and events included in
the Board of Directors' FY19 budget.
Staff noted that a representative from Carollo Engineering would be
present at the April 24, 2018 regular meeting to present the preliminary
results of the Asset Management Plan update.
6. ADJOURNMENT
6.1. The meeting was adjourned at 7:11 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Workshop Meeting Held April 3,2018 at 4:30 p.m. 3