HomeMy WebLinkAbout2018-05-23 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Wednesday, May 23, 2018, 3:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Al Nederhood, President
Brooke Jones, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
J. Wayne Miller, Director
4. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
5. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
5.1. Draft Operating Budget for Fiscal Year 2019
5.2. OpenGov Proposal for Budgeting, Operational Performance, and Citizen Engagement
Software
6. ADJOURNMENT
6.1. An additional Board of Directors Budget Workshop Meeting has been scheduled
Wednesday, May 30, 2018 at 4:30 p.m. The next Regular Board of Directors Meeting
will be held Tuesday, June 5, 2018. Closed Session will begin at 5:30 p.m. and regular
business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 5.1
AGENDA REPORT
Meeting Date: May 23, 2018
Subject:Draft Operating Budget for Fiscal Year 2019
SUMMARY:
Topics to be discussed will include:
Schedule of Water/Sewer Development, Customer Service, and Fats Oil and Grease Fees
Operating and Non-Operating Revenues
Salaries and Related Expenses
Additional materials to be provided at the meeting.
ATTACHMENTS:
Name:Description:Type:
2012-10-11_-_Resolution_No._12-25.pdf Backup Material Backup Material
2008-06-12_-_Resolution_No._08-06.pdf Backup Material Backup Material
2013-06-13_-_Resolution_No._13-11.pdf Backup Material Backup Material
RESOLUTION NO, 12-25
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE WATER DEVELOPMENT AND CUSTOMER SERVICE FEES
AND RESCINDING RESOLUTION NO. 12-06
WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of
Water Service include a provision that development fees and customer
service charges shall be adopted by separate Resolution entitled Adopting
Water Development and Customer Service Fees; and
WHEREAS, the Board of Directors of the Yorba Linda Water District have , from time to
time, adopted Ordinances and Resolutions to change the Water
Development Fees and Customer Service fees for services provided by
the District; and
WHEREAS, the fees collected pursuant to this Resolution shall be used to finance
costs necessitated by the services provided by the District.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Water Development and Customer Service Fees as follows:
Section 1 . Fees identified in Sections 3. 1 and 5 . 5 of the Rules and Regulations for
Water Service shall be as follows :
A. Elective Meter Resizing Up to 2 Inches (Labor Plus New Meter Costs)
5/8 Inch to 3/4 Inch : 405 . 00 Each Meter
3/4 Inch to 1 Inch : 570 . 00 Each Meter
1 Inch to 1 '/2 Inch : 885. 00 Each Meter
1 '/2 Inch to 2 Inch : 1 , 100. 00 Each Meter
1 Inch to 3/4 Inch : 405 . 00 Each Meter
1 Y2 Inch to 1 Inch : 700. 00 Each Meter
2 Inch to 1 '/2 Inch : 950.00 Each Meter
B . Elective Meters Resizing of Meters
That Are Larger than 2 Inches Actual Costs
C . Temporary Meters 1 ,000. 00 Deposit
Requested Move to a New Location 70. 00 Per Occurrence
Unauthorized Movement 190 . 00 Per Occurrence
Resolution No. 12-25 Adopting the Water Development and Customer Service Fees
D. Discount of Meter Costs
The cost to the customer for the new meter is based on the age of the
existing meter, and will be discounted as follows:
Age of Existing Meter Discount on New Meter
0- 11 years old :0% Discount
11 -12 years old : 10% Discount
12- 13 years old : 20% Discount
13- 14 years old : 30% Discount
14-15 years old : 40% Discount
15-16 years old : 50% Discount
16-17 years old : 60% Discount
17- 18 years old : 70% Discount
18- 19 years old : 80% Discount
19-20 years old : 90% Discount
20+ years old : 100% Discount
Section 2. Fees identified in Section 3.2 of the Rules and Regulations for Water
Service shall be as follows:
A. Administrative Fee 1 , 218 .00 Per Application
B. Plan Check Fee
Number of Connections
1 -5 609 . 00 Flat Rate
6-10 913. 00 Flat Rate
11 -20 1 , 319.00 Flat Rate
21 -40 1 , 928. 00 Flat Rate
41 -60 2 , 537 . 00 Flat Rate
61 -80 37298 . 00 Flat Rate
81 -99 4, 059 .00 Flat Rate
100 and Up 5 , 581 .00 Flat Rate
C. Inspection Fee
Number of Connections
1 -10 1 ,241 .00 Per Connection
11 -20 697 . 00 Per Connection
21 -30 485 . 00 Per Connection
31 -40 390 . 00 Per Connection
41 -50 331 . 00 Per Connection
51 and Up 295. 00 Per Connection
D. Records and Billing Fee 156 . 00 Per Connection
E. Single Service Fee 638. 00 Per Permit
Resolution No. 12-25 Adopting the Water Development and Customer Service Fees 2
Section 3. Fees identified in Section 3 . 5 of the Rules and Regulations for Water
Service shall be as follows:
A. Temporary Untreated Water Fee 873 . 00 Per Acre-foot
Section 4. Fees identified in Section 3. 9 of the Rules and Regulations for Water
Service shall be as follows:
A. Late Payment Fee 10% Per Occurrence
on past due balance)10.00 Maximum)
B. Notice of Discontinuance 10 . 00 Per Occurrence
C . Shut-off Due to Non-Payment 40.00 Per Occurrence
D . Re-establishment of Service 40 . 00 Per Occurrence
E . Callouts After Regular Hours 155 . 00 Per Occurrence
F. Tampered Locks:
Residential 80 . 00 Per Occurrence
Commercial 190. 00 Per Occurrence
G . Meter Removal 80. 00 Per Occurrence
H . Meter Replacement 80 . 00 Per Occurrence
Over/Improper Use) Plus Labor & Material
I . Change of Meter Location :
Residential Actual Costs Per Occurrence
Commercial 70 Per Occurrence
J . Meter Testing :
At the Source/YLWD 80 Per Occurrence
Independent Laboratory Actual Costs Per Occurrence
K. Residential Customer Deposit:
Potential of Risk: "Green" 0 . 00 Per Meter
Potential of Risk: "Yellow" 125 . 00 Per Meter
Potential of Risk: " Red" 225 . 00 Per Meter
L. Commercial Customer Deposit:
1 'Y2 Inch Meter & Below 450 . 00 Per Meter
2 & 3 Inch Meter 750 . 00 Per Meter
4 Inch Meter & Larger 2 , 500 .00 Per Meter
M. Autopay/NSF Charge 25 .00 Per Occurrence
Resolution No. 12-25 Adopting the Water Development and Customer Service Fees 3
N . New Account Set Up Fee 25. 00 Per Occurrence
O. GIS Data Conversion Fee 100. 00 Per Sheet
P. Copying Charges 0 .25 Per Copy
Q. Fax Charges 0.75 Per Page
R. Mailing Charges Actual Costs
S. Shipping Charges Actual Costs
Section 5. Fees identified in Section 6 . 5 of the Rules and Regulations for Water
Service shall be as follows:
A. Backflow Device Monitoring Fee 28 . 00 Per Device
Section 6. The fees adopted herein shall take effect on October 15, 2012 and
Resolution No. 12-06 is hereby rescinded on October 15 , 2012 .
PASSED AND ADOPTED this 11th day of October 2012 by the following called vote:
AYES : Directors Beverage , Collett , Hawkins , Kiley , and Melton
NOES:None
ABSTAIN : None
ABSENT:None
hil Hawkins, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Assistant Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G . Kidman , Esq.
Kidman Law, LLP
Resolution No. 12-25 Adopting the Water Development and Customer service Fees 4
RESOLUTION NO. 08-06
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING SEWER DEVELOPMENT AND CUSTOMER SERVICE FEES AND
RESCINDING RESOLUTION 03-14
WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of
Sewer Service include a provision that developer fees and customer
service charges shall be adopted by separate Resolution entitled
Adopting Sewer Developer and Customer Service Fees; and,
WHEREAS, the Board of Directors of the Yorba Linda Water District have, from time
to time, adopted Ordinances and Resolutions to change the Sewer
Development fees for services provided by the District; and,
WHEREAS, the fees collected pursuant to this Resolution shall be used to finance
costs necessitated by the services provided by the District
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Sewer Development Fees as follows:
Section 1: Fees identified in Section 6.01 of the Rules and Regulations for Sewer
Service shall be as follows:
6.01 a. Service Charge:
Drainage Area 1 $1,660.00 Per gross acre
Drainage Area 2 $1,450.00 Per gross acre
b. Frontage Charge: $53.00 Per linear foot
but not less than $3,975.00 Per connection
c. Administrative Fee: $1,673.00 Each application
d. Plan Check Fee:
Number of Connections
1-10 $109.00 Per connection
11 - 20 $59.00 Per connection
31 - 40 $41.00 Per connection
21 - 30 $39.00 Per connection
41 - 50 $27.00 Per connection
51 and up $23.00 Per connection
e. Inspection Fee:
Number of Connections
1-10 723.00 Per connection
11 - 20 402.00 Per connection
21 - 30 268.00 Per connection
31 - 40 167.00 Per connection
41 - 50 127.00 Per connection
51 and up 87.00 Per connection
f. Records and Billing Fee:284.00 Per connection
g. Single Service Fee:1,180.00 Per application
Section 2: The fees adopted herein shall take effect on July 1, 2008 and Resolution
No. 03-14 is rescinded immediately thereafter.
PASSED AND ADOPTED this 12th day of June, 2008 by the following called vote:
AYES: Directors Armstrong, Beverage, Collett, Mills.atd Suamerfield
NOES: None
ABSENT: None
ABSTAIN: None
John W. Summerfield, President
ATTEST: / (
l'n 'a4 • off.
rN~ichael A. Payne, Secretary
1
RESOLUTION NO. 13-11
RESOLUTION OF THE BOARD OF DIRECTORS OF
YORBA LINDA WATER DISTRICT ADOPTING
FATS, OILS AND GREASE FEES
WHEREAS, in 2002, the Santa Ana Regional Water Quality Control Board enacted
Rule R8-2002-0014 requiring all sewage agencies to adopt the
requirements of a new Waste Water Discharge Requirement (WDR); and,
WHEREAS, in 2006, the Santa Ana Regional Water Quality Control Board Rule R8-
2002-0014 was rescinded and a new statewide permit adopted based on
R8-2002-0014; and,
WHEREAS, the WDR and statewide permit require many municipalities, including the
Yorba Linda Water District, to increase the level of maintenance,
operations, and capital improvement repairs to their sewer systems and to
have in place a fats, oils, and grease control program; and,
WHEREAS, on July 22, 2004 the Board of Directors adopted Ordinance 04-01,
creating a Fats, Oils and Grease Control Program for Food Service
Establishments (FSE) in the City of Yorba Linda and portions of the cities
of Anaheim, Brea and Placentia requiring a permit for sewer discharges,
which could contain fats, oils, and grease, and imposing requirements for
monitoring of and elimination of fats, oils, and grease from sewer
discharges for such establishments; and,
WHEREAS, Ordinance 04-01 authorizes the adoption by resolution of a Fats, Oils and
Grease Wastewater Discharge Permit Fee and Grease Disposal Mitigation
Fee to cover the costs of increased maintenance and administration of the
sewer system as a result of the Food Service Establishments' inability to
remove Fats, Oils, and Greases from its wastewater discharge, to require
Food Service Establishments to implement other programs that are
considered appropriate to protect the District's sanitary sewer system and
states that the fees collected pursuant to this Resolution shall be used to
finance costs necessitated by the services provided by the District.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Yorba Linda
Water District to adopt the Fats, Oils, and Grease Fees as follows:
Section 1: The fees adopted for the Yorba Linda Water District Fats, Oils, and
Grease Permit Program are as follows:
a. Initial Permit and Application Fee $145.00 each FSE
b. Annual/Renewal FOG Permit 145.00 annual/FSE
c. Non-Compliance Fee 200.00 each occurrence
d. Mitigation Fee 1,500.00 minimum cost*
Resolution No. 13-11 Adopting Fats,Oils and Grease Fees 1
If mitigation costs exceed the minimum stated fee, all additional costs will be
invoiced based on the District's current salaries, rates, benefits, and equipment in
effect at the time.
Section 2: The fees adopted herein shall take effect on July 1, 2013 and Resolution
No. 08-05 is hereby rescinded on July 1, 2013.
PASSED AND ADOPTED this 13th
day of June 2013 by the following called vote:
AYES: Directors Beverage, Collett, Hawkins and Kiley
NOES: None
ABSTAIN: None
ABSENT: None
Ga elton, esid-nt
Yorba Linda Water District
ATTEST:
arAt v I-
wr
Steven R. Conklin, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Art ur . Kid an, Esq.
Kidman Law LLP
Resolution No. 13-11 Adopting Fats,Oils and Grease Fees 2
ITEM NO. 5.1
AGENDA REPORT
Meeting Date: May 23, 2018
Subject:OpenGov Proposal for Budgeting, Operational Performance, and Citizen
Engagement Software
ATTACHMENTS:
Name:Description:Type:
OpenGOV_Proposal.pdf Backup Material Backup Material
OpenGov &
Yorba Linda Water District, CA
Paul Felton
(650) 265-0997
pfelton@opengov.com
OpenGov, Inc., 955 Charter Street, Redwood City, CA 94063
Yorba Linda Water District, CA - OpenGov Business Plan Page 2
YORBA LINDA WATER DISTRICT, CA
Delia Lugo, Kelly McCann, Saira Hernandez
November 4, 2017
I appreciate the time you took to look at the OpenGov platform, while sharing some of your
processes and challenges you currently experience at the Yorba Linda Water District, with
respect to budgeting, reporting and analysis, and district stakeholder engagement. Please
review this initial proposal and descriptions of the OpenGov platform.
In summary, the District is in the process of updating their strategic plan, to ensure strict
adherence to their mission of providing safe and reliable service to each and every district
stakeholder. Additionally, they must build trust and engagement, with tools that bring
efficiency and accountability to the District.
To communicate accurate financial and performance data, both internally, to the elected
board members, and to the public, YLWD is looking to enhance their current systems and
replace many Microsoft Excel-driven processes by adopting solutions from OpenGov,
which are described in this proposal.
Included here:
1. High level descriptions of each OpenGov solution/module (pages 3-6)
2. An ROI summary, backed by feedback and data from OpenGov’s early Budgeting,
and Reporting and Analysis customers (pages 6-7)
3. Initial Pricing (page 8)
We look forward to continued conversations to ensure that there is a great fit and
commitment to building new efficiencies and best practices for the Yorba Linda Water
District.
Thank You,
Paul Felton
Account Executive
Yorba Linda Water District, CA - OpenGov Business Plan Page 3
THE OPENGOV SMART GOVERNMENT PLATFORM
Today, with over 1600 government partnerships, which include many special districts
governments, OpenGov has expanded its offerings to include a full, end to end suite that
includes a budget building module, operational reporting and performance management,
and a public engagement, publication, and transparency layer.
OpenGov Budget Builder: Build collaborative budgets and engage and empower all
departments to build their budget/s and can work to customize and organize the district’s
chart of accounts as needed where the data comes from MS Great Plains. As a capital
project-heavy organization, the YLWD can rely on Budget Builder to collaborate and
communicate more effectively around many projects and the overall operating budget.
The YLWD can easily export and share working and final versions of the budget with their
board and department heads for further analysis and collaboration in the OpenGov
Reporting and Analysis module.
Yorba Linda Water District, CA - OpenGov Business Plan Page 4
OpenGov Reporting and Analysis: Monitor revenue and spending, analyze performance,
and explore data across your entire organization. With intuitive and powerful reporting
capabilities, anyone in your organization can make better, faster decisions. Visualize
capital projects, economic activity, or other district-specific data points. Show spending in
the context to all stakeholders to convey areas of investment and need.
OpenGov Performance Measures: Build personalized dashboards that combine
performance data, financial results, and key performance indicators in one place. Connect
spending to performance for better resource management, and track spending vs. budget
to see the big picture. Take action when thresholds are crossed and celebrate success
when goals are reached. Establish goals for departments, programs, or initiatives, then
track relevant KPIs to keep stakeholders updated on spending, performance, and
progress.
Yorba Linda Water District, CA - OpenGov Business Plan Page 5
OpenGov Stories: Increase citizen engagement by easily creating beautiful and user-
friendly web pages. Add compelling narrative to data to show how capital projects, tax
measures, rate adjustments, and more affect the community. Align stakeholders by clearly
stating priorities, goals, and strategy. Display scenarios side by side to communicate
tradeoffs. Help everyone understands the relevant facts and latest information in a user-
friendly format.
Yorba Linda Water District, CA - OpenGov Business Plan Page 6
OpenGov Budget Book by Wdesk: OpenGov partnered with Workiva, the leading private
sector, cloud-based software provider of collaborative document publishing tools. With
Wdesk, AISD can create an online workspace to build their budget documents, CAFR, or
financial reports from start to finish in a faster, easier to use, cloud-based platform.
Maintain a single source of budget truth with one, not multiple versions of a spreadsheet
or document to collaborate and build best practices for document, form, or presentation
publication.
The OpenGov ROI
Improved spending power
• Better operational and performance intelligence for everyone who needs it (staff,
department heads, elected officials, etc.)
• Better budget decisions and process
• Better understanding of current year and month budgets and actuals
• Better insights from other governments around the world
• Better financing terms
Internal efficiency
• Save time responding to Public Records and internal requests
• Reduce staff interruptions
• Streamline budget and comparisons processes
• Improve internal and external collaboration
• Automate data presentation & analysis
Yorba Linda Water District, CA - OpenGov Business Plan Page 7
Better citizen engagement and transparency
• Engaging, interactive public reports, with narrative and context
• Ability to tell your whole story
Customers have told us they have achieved:
• 50% reduction in staff hours required to create the budget
• Finishing their budget a full month earlier than in prior years
• Freed up 1%-1.5% or more of their budgets for re-allocation
• 180 hours per year reduction in time spent producing internal reports
• Cut inbound information requests by 20%
• Tens of thousands of dollars saved in time and consulting fees to compute comparisons
and benchmarks
• Millions of dollars saved due to better financing terms (bond ratings)
• 90% reduction in cost of maintaining external transparency sites
• 3x increase in online citizen engagement
The OpenGov Advantage
• Easy to use and understand, even for non-technical users
• Minimal training required
• Internal data analysis and public transparency
• Web-based solution available anytime, anywhere (PC, tablet, smartphone).
• Visualize both financial and performance data
• Specialized for complex, multi-fund financial data
• Compatible with all financial systems
• Rapid deployment (launch within weeks)
Deployment
OpenGov has offered to build a Proof of Concept platform for YLWD. Should the district
partner with OpenGov, the district will have a dedicated Customer Success Manager and
Analyst to ensure quick time to value, and who will work to train any staff with each
software module, and assist with building any types of reports that YLWD deems necessary
to align and report on financial priorities and performance. Should they desire, and
appropriate scoping determines connect-ability to MS Great Plains, OpenGov can
integrate with the district’s financial software to offer scheduled, or live data exports from
YLWD, directly to the OpenGov platform.
We appreciate the opportunity to earn your business.
Respectfully,
Paul Felton
Account Executive / Special District Partnerships
415 999-1724 C / 650 265-0997 / pfelton@opengov.com
Yorba Linda Water District, CA - OpenGov Business Plan Page 8
Package Report Type Price (per yr.)
OpenGov
Reporting and
Analysis
• Unlimited public annual and monthly financial reports (e.g.
revenues and expenses, balance sheet, budget milestones)
• Unlimited users and reports to create and share across the
organization.
• OpenGov Open Checkbook™: Unlimited public financial and
non-financial grid reports (e.g. transactions, check register,
non-financial, capital project mapping, FTE reports, etc.)
• Includes Maps / and Non-Financial data reports
• Standard report features such as Chart of Accounts filters,
search, annotations, saved views, and supporting documents
• Access to the OpenGov Network of government partners.
• 24/7 web-based accessibility with a 99.9% uptime guarantee
$10,896
OpenGov
Performance
Measures
• Build personalized dashboards that combine performance data,
financial results, key performance indicators, and community
outcomes in one place.
• Connect spending to performance for better resource
management, and track spending vs. budget to see the big
picture. Take action when thresholds are crossed and celebrate
success when goals are reached
$6,240
OpenGov Budget
Builder™
• Create proposals, engage across departments, save time, and
collaborate as you build your district’s budget. Export to the
OpenGov Reporting and Analysis reporting platform, or back
into your financial software system.
$12,900
OpenGov Budget
Book™ by Wdesk
• Create, edit, and publish your budget book, CAFR, or other
important documents without the headache of conflicting
versions, tedious manual updates, or recreating graphs, charts,
or tables. Easily import data from OpenGov Budget Builder™
and tie the data to the document
$12,400
Data Integration
• Integrate the district finance system with live or SQL database
connection for seamless data transfer between the district and
OpenGov
$3,000
Deployment Fees
• One-time setup fee to build and deploy the OpenGov platform
• One-time setup fee to build and deploy the Wdesk platform
$6,500
$3,500
Support/
Maintenance
• Hosting
• Maintenance
• Training
• Existing feature updates
• Dedicated support staff (Customer Success Analyst & Manager)
• Data Customization
$0
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
1
Elements of the District’s Schedule of Fees
1) Customer Service Fees -last updated October 11, 2012
2) Water Development Fees –last updated October 11, 2012
3)Sewer Development Fees –last updated June 12, 2008
4)FOG Fees (Fats, Oils, and Greases) –last updated June 13, 2013
5) Tampering Fees –part of the above fees
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
2
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
3
Customer Service Fees
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
New Account Setup Fee 25.00$ 29.08$ 30.00$ 20.00%
Late Payment Fee 10.00$ 17.16$
10% of Current
Outstanding Charges Not Applied to Outstanding Balance less than $25.00
Notice of Discontinuance 10.00$ 14.53$ 15.00$ 50.00%Not Applied to Outstanding Balance less than $25.00
Shut-Off Due To Non Payment:40.00$ 53.74$ 40.00$ 0.00%Not Applied to Outstanding Balance less than $25.00
Reestablish Service 40.00$ 53.74$ 40.00$ 0.00%
Callout After Hours 155.00$ 209.38$ 210.00$ 35.48%
Callout After Hours doesn't apply Monday through
Friday, 7:00 a.m. to 5:00 p.m.
Tampered Lock - Residential 80.00$ 80.99$ 80.00$ 0.00%
Tampered Lock - Commercial 190.00$ 117.57$ 120.00$ -36.84%
Meter Removal 80.00$ 107.48$ 110.00$ 37.50%
Meter Replacement (due to meter removal)
$80.00 (plus additional
labor & material) 107.48$
$110 (plus add't labor &
material due to customer
tampering) 37.50%
$110.00 (plus add't labor & material due to customer
tampering)
Return Item Charge Fee 20.00$ 29.49$ 30.00$ 50.00%
Stop Payment of YLWD Checks Fee 25.00$ 25.32$ 25.00$ 0.00%
Water Meter Testing Fee
$80.00 (plus
Independent Laboratory
Costs) 107.48$
$110.00 (plus
Independent Laboratory
Costs) 37.50%$110.00 (plus Independent Laboratory Costs)
Residential Customer Deposit:
Potential of Risk: "Green"-$ -$
Potential of Risk: "Yellow"125.00$ 121.64$ 125.00$ 0.00%
Based on 1" meter monthly meter service charge and
usage for a period of 1.5 months
Potential of Risk: "Red"225.00$ 243.27$ 225.00$ 0.00%
Based on 1" meter monthly meter service charge and
usage for a period of 3 months
Commercial Customer Deposit:
1 1/2 Inch Meter & Below 450.00$ 437.34$ 450.00$ 0.00%
Based on 1 1/2" meter monthly meter service charge and
usage for a period of 3 months
2 Inch Meter 750.00$ 756.57$ 750.00$ 0.00%
Based on 2" meter monthly meter service charge and
usage for a period of 3 months
3 Inch Meter 750.00$ 1,126.62$ 1,125.00$ 50.00%
Based on 3" meter monthly meter service charge and
usage for a period of 3 months
4 Inch Meter & Larger 2,500.00$ 2,035.65$ 2,040.00$ -18.40%
Based on 3" meter monthly meter service charge and
usage for a period of 3 months
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
4
Customer Service Fees ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
5
Water Development Fees ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
6
Water Development Fees – Meter
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
Construction (Temporary) Meter
Turbo meter, adapter(s), gate value, lock,
chain, initial install, and final removal of
meter. Developer provides backflow device.2.50$ 1,652.05$ 3.50$ 40.00%
$3.50 daily fee. Fee is based on monthly rental
service charge of service meter. Backflow Device to
be provided by Developer prior to Construction Meter
Install.
Deposit 1,000.00$ 1,652.05$ 65.21%
Replacement cost of construction meter and
equipment
New Account Setup Fee -$ 29.08$ 30.00$
Meter Relocation 70.00$ 97.63$ 70.00$ 0.00%
Construction Meter Recalibration Fee -$ 109.74$ 110.00$
Meter Fee (New Construction with AMI MXU) - without Meter Auto Shut Off:
3/4" Meter 450.00$ 625.99$ 630.00$ 40.00%
1" Meter 450.00$ 677.74$ 680.00$ 51.11%
1 1/2" Meter 795.00$ 1,180.16$ 1,180.00$ 48.43%
2" Meter 1,241.00$ 1,378.95$ 1,380.00$ 11.20%
Meter(s) larger than 2"Actual Costs Actual Costs Actual Costs
Meter(s) with Traffic Area Lids Actual Costs Actual Costs Actual Costs
OR OR
Meter Fee (New Construction with AMI MXU) - with Meter Auto Shut Off:
3/4" Meter 450.00$ 959.39$ 960.00$ 113.33%
1" Meter 450.00$ 1,219.65$ 1,220.00$ 171.11%
1 1/2" Meter 795.00$ Actual Costs Actual Costs
2" Meter 1,241.00$ Actual Costs Actual Costs
Meter(s) larger than 2"Actual Costs Actual Costs Actual Costs
Meter(s) with Traffic Area Lids Actual Costs Actual Costs Actual Costs
Temporary Water Service - Construction
Usage 5.40$ 5.40$ 0.00%
Per Unit. Double the price of permanent treated
water service
Change of Meter Size Actual Costs Actual Costs Actual Costs Actual Costs
Temporary Untreated Water Fee 873.00$ 731.00$ 744.00$ -14.78%
Per Acre Foot. Will vary by Actual Costs (MET &
MWDOC costs) plus $13.00/AF
Permanent Untreated Water Service 708.00$ 731.00$ 744.00$ 5.08%
Per Acre Foot. Will vary by Actual Costs (MET &
MWDOC costs) plus $13.00/AF
Backflow Device Monitoring Fee 28.00$ 27.15$ 28.00$ 0.00% Annual Fee
Jumper Fees (Phased Out)11.73$ 13.50$ 11.73$ 0.00% Per month. Jumper is planned to be PHASED OUT
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
7
Water Development Fees – Engineering Fees
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
GIS Data Conversion Fee 100.00$ 99.18$ 100.00$ 0.00%per sheet
Administrative Fee 1,218.00$ 1,214.59$ 1,215.00$ -0.25%per application
Records and Billing Fee 156.00$ 140.82$ 145.00$ -7.05%per Connection
Plan Check Fee (Water):
1-5 913.00$ 723.83$ 725.00$ -20.59%per Connection
6-10 913.00$ 527.77$ 530.00$ -41.95%per Connection
11-20 1,319.00$ 350.60$ 355.00$ -73.09%per Connection
21-30 1,928.00$ 216.07$ 220.00$ -88.59%per Connection
31-40 1,928.00$ 195.91$ 200.00$ -89.63%per Connection
41-50 2,537.00$ 165.48$ 170.00$ -93.30%per Connection
51 and UP 5,581.00$ 90.17$ 95.00$ -98.30%per Connection
Inspection Fee (Water):
1-10 1,241.00$ 1,092.47$ 1,100.00$ -11.36%per Connection
11-20 697.00$ 586.44$ 590.00$ -15.35%per Connection
21-30 485.00$ 338.20$ 340.00$ -29.90%per Connection
31-40 390.00$ 296.43$ 300.00$ -23.08%per Connection
41-50 331.00$ 258.98$ 260.00$ -21.45%per Connection
51 and UP 295.00$ 227.35$ 230.00$ -22.03%per Connection
Single Service Fee 638.00$ 949.16$ 950.00$ 48.90%per Permit
Private Fire Service:
4"16.00$ 16.00$ 16.00$ 0.00%per month
6"35.00$ 35.00$ 35.00$ 0.00%per month
8"59.00$ 59.00$ 59.00$ 0.00%per month
10"94.00$ 94.00$ 94.00$ 0.00%per month
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
8
Water Development Fees ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
9
Sewer Development Fees ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
10
Sewer Development Fees
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
Service Fee:1,660.00$ 1,660.00$ 1,660.00$ 0.00%Per Acre - Drainage Area 1
Service Fee:1,450.00$ 1,450.00$ 1,450.00$ 0.00%Per Acre - Drainage Area 2
Frontage Fee
$53.00/foot but not
less than $3,975 per
connection
$78.80/foot with a
minimum of $5,750 per
Connection 44.65%
GIS Data Conversion Fee 100.00$ 99.18$ 100.00$ 0.00%per sheet
Administrative Fee 1,673.00$ 1,214.59$ 1,215.00$ -27.38%per application
Records and Billing Fee 284.00$ 140.82$ 145.00$ -48.94%per Connection
Plan Check Fee (Sewer):
1-5 109.00$ 296.99$ 300.00$ 175.23%per Connection
6-10 109.00$ 236.45$ 240.00$ 120.18%per Connection
11-20 59.00$ 159.63$ 165.00$ 179.66%per Connection
21-30 41.00$ 99.48$ 100.00$ 143.90%per Connection
31-40 39.00$ 89.92$ 90.00$ 130.77%per Connection
41-50 27.00$ 79.63$ 80.00$ 196.30%per Connection
51 and UP 23.00$ 57.28$ 60.00$ 160.87%per Connection
Inspection Fee (Sewer):
1-10 723.00$ 682.95$ 685.00$ -5.26%per Connection
11-20 402.00$ 325.00$ 325.00$ -19.15%per Connection
21-30 268.00$ 226.65$ 230.00$ -14.18%per Connection
31-40 167.00$ 156.60$ 160.00$ -4.19%per Connection
41-50 127.00$ 127.22$ 127.00$ 0.00%per Connection
51 and UP 87.00$ 84.52$ 85.00$ -2.30%per Connection
Single Service Fee 1,180.00$ 944.08$ 1,040.00$ -11.86%per permit
Sewer Cleaning - Hot Spots Fee (Fee
assessed to the number of customer
serviced)
Actual Costs of YLWD
Inspection & Cleaning
YLWD
Inspection &
Cleaning
Actual Costs of YLWD
Inspection & Cleaning
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
11
Sewer Development Fees ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
12
FOG Fees
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
FOG - Initial Permit/Annual Renew al 145.00$ 145.44$ 145.00$ 0.00%Initial & Annual Fee
FOG Non-Compliance Fee 200.00$ 317.09$ 325.00$ 62.50%
Mitigation Fee 1,500.00$ 2,148.82$ Actual Costs per Situation
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
13
Tampering Fees
Tamper –“means to rearrange, injure, alter, interfere with, or otherwise to prevent from performing normal or customary
function” (per Section 1882 of the State of California Civil Code).
Fee Type Current Fee Total Costs New Fee % Change Quantity/Basis of Fee
Meter Tampering Fees
1st Violation (Inspection, Repair, and Usage)Actual Costs of Inspection, Repair, and Estimate Usage
2nd Violation (Inspection/Repair/Usage & $500.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $500
3rd Violation (Inspection/Repair/Usage & $1,000.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $1,000
Hydrant Tampering Fees
1st Violation (Inspection, Repair, & Estimated Usage)Actual Costs of Inspection, Repair, and Estimate Usage
2nd Violation (Inspection/Repair/Usage & $500.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $500
3rd Violation (Inspection/Repair/Usage & $1,000.00 Fine)Actual Costs of Inspection, Repair, Estimate Usage, and $1,000
Sewer Tampering Fees
1st Violation (Inspection, Repair, & Estimated Usage)Actual Costs Actual Costs of Inspection and Repair
2nd Violation (Inspection/Repair/Usage & $500.00 Fine)Actual Costs Actual Costs of Inspection, Repair, and $500
3rd Violation (Inspection/Repair/Usage & $1,000.00 Fine)Actual Costs Actual Costs of Inspection, Repair, and $1,000
Obstructing District Facilities Fee Actual Costs Actual Costs
Actual Costs with the removal of the obstruction
After notice is provided by the
District and 24 hours has passed.
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Kelly McCann
MEETING DATE: May 23, 2018
r,
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OPEKATINCr
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MATERIALS SUBMITTED BY: Kaden Young
ITEM NO. 5.1.
0HER NDN-OPERATING
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MATERIALS SUBMI D en Young
MEETING DATE: May 23, 2018
Yorba Linda Water District
Water and Sewer Enterprise Funds
DRAFT Summary of Other Operating and Non-Operating Revenues
2016 2017 FY18 FY18 FY19
Actuals Actuals Budget Forecast Proposed
Operating Revenue
Other Operating Revenue $ 2,762,513 $ 1,135,502 $ 8881460 $ 7821011 $ 9321817
Non-Operating Revenue
nte rest $ 288,817 $ 3771205 $ 3101000 $ 4551369 $ 3581000
Property Tax $ 1,615,454 $ 1,687,384 $ 1,710,000 $ 1,753,780 $ 1,850,000
Other Non-Operating Revenue $ 760,490 $ 5221021 $ 6021222 $ 3451902 $ 6011646
Total Non-Operating Revenue $ 2,664,761 $ 2,586,609 $ 2,622,222 $ 2,555,050 $ 2,809,646
Total Other and Non-Operating Revenues $ 5,427,274 $ 3,722,112 $ 3,510,682 $ 3,337,061 $ 3,742,463
3
Composition of Other Operating and Non-Operating Revenues
$6,000,000
$5,000,000 $760,490
$4,000,000
$1,615,454
$522,021 $601,646
$602,222 $345,902
$3,000,000 $288,817
$1,687,384
$2,000,000 $1,710,000 $1,753,780 $1,850,000
.
$2,762,513 $377,205
$1,000,000 $310,000 $455,369 $358,000
$1,135,502 $932817
888 460 $782,01
$ ,
Actuals Actuals Budget Forecast Proposed
2016 2017 FY18 FY18 FY19
_ Other Operating Revenue _ Interest Property Tax Other Non-Operating Revenue
P 4
Yorba Linda Water District
Water Enterprise Fund
DRAFT Summary of Other Operating and Non-Operating Revenues
FY16 FY17 FY18 FY18 FY19
Actuals Actuals Budget Forecast Proposed
Operating Revenue
Other Operating Revenue $ 2,606,756 $ 8991583 $ 7751706 $ 7111260 $ 8361687
Non-Operating Revenue
Interest $ 2651006 $ 3351786 $ 2751000 $ 3961485 $ 3101000
Property Tax $ 1,615,454 $ 1,687,384 $ 1,710,000 $ 1,753,780 $ 1,850,000
Other Non-Operating Revenue $ 7421227 $ 4741694 $ 5981046 $ 3681889 $ 5961546
Total Non-Operating Revenue $ 2,622,687 $ 2,497,864 $ 2,583,046 $ 2,519,154 $ 2,756,546
TO
Other and Non-Operating Revenues $ 51229,443 $ 31397,447 $ 31358,752 $ 31230,414 $ 31593,233
Other Operating and Non-Operating WATER Revenues
$6,000,000
$5,000,000
$742,227
$4,000,000
$1,615,454
$596,546
$474,694
$3,000,000 $598,046 $368,889
$265,006
$2,000,000 $1,687,384 $1,850,000
$1,710,000 $1,753,780
2 7
$1,000,000 $335,786 $310,000
$275,000 $396,485
$899,583 775 706 $711,260 $836,687
$_ Am
Actuals Actuals Budget Forecast Proposed
NJ FY16 FY17 FY18 FY18 FY19
. Other Operating Revenue _ Interest Property Tax Other Non-Operating Revenue 6
OtherOperatingIncome for W Fund
2016 2017 FY18 FY18 FY19
Actuals Actuals Budget Forecast Proposed
Other Operating Revenue
Unmetered Jumpers 14,956 8,211 7,000 5,490 5,000
OC36 Black Gold 209,064 208,225 210,000 234,417 235,000
Construction Meters 146,053 85,601 80,000 75,045 85,000
CS Charges 166,923 163,350 165,000 159,723 200,000
CS Fees 56,100 54,025 50,000 49,625 63,000
Back Flow Charges 89,167 99,340 102,781 105,868 109,212
Damages 8,948 4,991 5,000 13,586 8,000
GIS Conversion 2,400 9,675 1,600 1,500 1,000
FOG Fees 14,500 14,935 14,935 13,920 13,920
Frontage Fees 0 0 0 15,767 0
Records & 0/H 31,480 100,204 62,480 10,744 17,255
Inspection 50,572 134,932 62,777 22,467 42,945
Meter Fees 64,369 71,202 67,500 32,799 73,360
Plan Checks 8,109 17,149 11,189 9,295 21,865
Single Svc Fee 16,712 10,169 8,150 12,726 5,970
Administratives Fees 9,891 25,256 8,673 7,455 7,290
Misc Sewer Revenue -MWDOC Dier 7,796 23,515 6,500 4,346 4,500
Conservation Fees 4,900 0 0 0 0
Conservation Waivers 625 25 0 0 0
Admin Penalty Res 1,145,193 0 0 0 0
Admin Penalty Comm 268,240 0 0 0 0
Admin Penalty Irri 343,807 0 0 0 0
MATERIALS SUBMITTED BY: KadeeneYoung 25,174 40,984 5,000 3 5,000
MEETING DATE: May 23, 2018 2,684,979 1,071,787 868,585 774,774 898,317
Yorba Linda Water District
Sewer Enterprise Fund
DRAFT Summary of Other Operating and Non-Operating Revenues
FY16 FY16 FY18 FY18 FY19
Actuals Actuals Budget Forecast Proposed
Operating Revenue
Other Operating Revenue $ 155,757 $ 235,919 $ 112,754 $ 70,751 $ 96,130
Total Operating Revenue $ 155,757 $ 235,919 $ 112,754 $ 70,751 $ 96,130
Non-Operating Revenue
Interest $ 23,811 $ 411419 $ 35,000 $ 58,884 $ 48,000
Other Non-Operating Revenue $ 18,263 $ 47,327 $ 41176 $ (22,987) $ 5,100
Total Non-Operating Revenue $ 42,074 $ 88,746 $ 39,176 $ 35,896 $ 53,100
Total Other and Non-Operating Revenues $ 197,831 $ 324,665 $ 151,930 $ 106,647 $ 149,230
8
OtherOperatingIncome forSewer Fun
d
FY16 FY16 FY18 FY18 FY19
Actuals Actuals Budget Forecast Proposed
Other Operating Revenue
GIS Conversion 800 5675 $0 200 $200
FOG Fees 14500 14935 $14,935 131-920 $13,920
Frontage Fees 0 $0 151-767 $0
Records and O/H 19468 62764 $40,328 61-532 $15,660
Inspection 14054 34068 $16,517 61-619 $12,605
Frontage Fee - Non refundable 77534 63715 $19,875 71-237 $34,500
Plan Check 2426 6900 $3,680 21-851 $7,980
Single Service 14160 7617 $5,900 81-260 $3,120
Administrative Fee 5019 16730 $5,019 51-019 $3,645
155,757 235,919 112,754 70,751 96,130
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: May 23, 2018
Questions / Discussion
MATERIALS SUBMITTED BY: Kaden Young 10
MEETING DATE: May 23, 2018
�� ries
� ct77M
a
ate �
SUBMITTED
DATE: May e� .e��s
Ma. z3
ITEM NO. 5.1.
r,
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$-
YE13 Actuals YE14 Actuals YE15 Actuals YE1 Actuals YE17 Actuals FY18 Budget FY18 Projections FY19 Proposed
$(2,000,000)
MATERIALS SUBMITTED BY: Kaden Young Employee BOD ■ Fringe ■ Mandatory ■ GASB 68
MEETING DATE: May 23, 2018
ITEM NO. 5.1.
Salaries vs. # of Employees
$8,000,000 r 90
$7,000,000 ♦ ♦ ♦ 80
$6,000,000 70
60
$5,000,000 Ln
a)
v
50 0
$4,000,000 0-
E
40 w
0
$3,000,000 4t
30
$2,000,000
20
$1,000,000
10
$- — 0
YE13 Actuals YE14 Actuals YE15 Actuals YE16 Actuals YE17 Actuals FY18 Budget FY18 FY19 Proposed
Projections
MATERIALS SUBMITTED BY: Kaden Young Employee Salaries BOD Salaries ♦#of Employees @ YE
MEETING DATE: May 23, 2018
ITEM NO. 5.1.
MANAT0 ENEDF TSORY 11 . 9% '
$2,500,000 $1,400,000 $350,000
$1,200,000 $250,000
$2,000,000
$1,000,000 $150,000
$1,500,000 $50,000 '
$800,000
($50,000) '
$1,000,000 $600,000
($150,000)
$400,000 ($250,000)
$500,000
$200,000 ($350,000)
$0 $0 ($450,000)
m t Ln m r- w a Co m Ln tp r- w a m 0K <-)
,-1 -1 -1 -1 -1 r-1m m r-1 r-1 � r-1 r-1 r-1
rn
LU w w w w } r_1 w w w w w
U_ w } U_ w
Non-budget item.
This projection is due to journal entry
that is prepared at year end as a result of
the actuarial report from CALPERS.
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: May 23, 2018
ITEM NO. 5.1.
C
ALARIES
BREAKDOWN
OVERTIME STANDBY
$227,092 $32,150
3.2% 0.4%
00000e)
WAGES CASHOUT
Employees & BOD Wages: $7,141,351 Alt. Time: $26,044
95.2%b Capitalized Salaries: $300,000 1.2%o Comp. Time: $29,756
FHoliday: $28,507
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: May 23, 2018
FYE18 FY19 Budget vs FY18 Budget to ITEM NO. 5.1.
FY18 Budget Projections FY19 Budget FY18 Projections FY19 Budget
Variance Variance
Total Wages (includes BOD) $ 6,775,234- $ 6,650,282 $ 7,141,351 99.4% $ 491,069 $ 366,117*
Capitalized Salaries $ (246,000) $ (250,000) $ (300,000) -4.2% $ (50,000) $ (54,000)
Overtime $ 211,343 $ 298,347 $ 227,092 3.2% $ (71,255) $ 15,750
Standby Day Pay $ 32,100 $ 31,500 $ 32,150 0.4% $ 650 $ 50
Mandatory Benefits
CaIPERS/SS/Medicare $ 656,178 $ 645,875 $ 695,951 44.0% $ 50,076 $ 39,773
Contra Pension Expense GASB 68 Entry** $ - 205,744 $ 300,000 19.0% $ 94,256 $ 300,000
Replacement Benefit Plan (prior year costs) $ 1,800 $ 5,000 0.3% $ 5,000 $ 3,200
Survivor Benefit (PERS) $ 4,000 $ 4,000 0.3% $ 4,000 $ -
Unemployment Insurance $ 5,961 $ 807 $ 2,000 0.1% $ 1,193 $ (3,961)
Unfunded Accrued Liability $ 319,813 $ 319,813 $ 440,829 27.9% $ 121,016 $ 121,016
Workers' Compensation $ 149,092 $ 126,109 $ 135,014 8.5% $ 8,905 $ (14,078)
Fringe Benefits
Cert./Class A Pay(part of Wages) $ 19,788 $ 17,064 $ 19,774 1.0% $ 2,710 $ (14)
Deferred Comp. Match $ 63,129 $ 56,898 $ 140,585 7.0% $ 83,688 $ 77,456
Lump Sum Payment (Non-persable) $ - $ - $ 142,489 7.1% $ 142,489 $ 142,489
>- Medical, Dental &Vision $ 1,140,109 $ 1,022,873 $ 1,204,046 60.1% $ 181,174 $ 63,937
OPEB Contributions $ 223,680 $ 257,706 $ 263,425 13.2% $ 5,719 $ 39,745
YOther Insurances/Benefits $ 91,305 $ 93,523 $ 96,809 4.8% $ 3,285 $ 5,503
co Retiree Benefits $ 145,244 $ 142,532 $ 118,585 5.9% $ (23,946) $ (26,658)
m N Education Reimbursement $ 6,074 $ 660 $ 17,052 0.9% $ 16,392 $ 10,978
in ai Cashouts(part of Wages(-)Reserves)
W N Alt Time Cashout $ - $ 26,044 0.4% $ 26,044 $ 26,044
~ Comp Time Cashout $ - $ 29,756 0.4% $ 29,756 $ 29,756
m .
FHOL Cashout $ 21,249 $ 3,921 $ 28,507 0.4% $ 24,585 $ 7,257
CO Q MGMT Leave Cashout $ 23,026 $ 4,905 $ - $ (4,905) $ (23,026)
U) Vacation Leave Cashout $ - $ 76,483 $ - $ (76,483) $ -
Q (� Sick Leave Cashout $ 38,155 $ (38,155)
Z $ 9,643,124 $ 9,743,195 X101% $ 10,770,458 $ 1,027,263 $ 1,127,334
LU H
Q W $ 9,537,451 99% 10.5% 11.7%
** Contra Pension,a non budgeted item,amount is a projection. This amount is based on a calculation from the results of an Actuarial Report prepared by CalPERS.
Report will be available in July 2018.
ITEM NO. 5.1.
Summary of Salaries and Related Expenses as Presented in Annual CAFR
YE13 YE14 YE15 YE16 YE17 FY18 FY18
Actuals Actuals Actuals Actuals Actuals Budget Projections FY19 Proposed
Emp Sal 51282,018 51407,739 51718,300 61120,499 61299,526 61682,677 61680,179 71094,899
BOD Sal 76,583 76,650 75,150 60,751 53,159 90,000 49,950 90,000
Fringe Benefits 11186,158 11366,687 11267,960 11419,522 11433,809 11733,603 117141719 21002,765
Mandatory Benefits 680,969 678,405 821,189 904,422 1,007,404 1,136,844 1,092,604 11282,794
GASB 68 Entry ** -103,836 -408,341 119,742 205,744 300,000
712251728 715291481 717781763 810961853 819131640 916431124 91743,195 10,770,458
# of payeess @ YE 81 77 83 82 80 84 84 85
** Non budget item. This projection is a due to journal entry that is prepared at year end as a result of the actuarial report from CAPERS
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: May 23, 2018
1 2 3 12 13 14 15 16
5 Year CIP
Budget For
FY18 & Change
Orders
Recommended
Budget
Adjustments to
Listed CIP
Budgets
Revised 5 Year
CIP Budget for
FY19
FY19 Budgeted
CIP
Expenditures
FY20 Budgeted
CIP
Expenditures
FY21 Budgeted
CIP
Expenditures
FY22 Budgeted
CIP
Expenditures
FY23 Budgeted
CIP Expenditures
Water Capital - Debt Financed (U.S. Bank Held 2017A Acquisition Fund)
A-1 Restricted Funds for Fairmont BPS (2017A Revenue Bonds)6,000,000$ - 6,000,000$ -$ -$ -$ -$ -$
Subtotal = 6,000,000$ -$ 6,000,000$ -$ -$ -$ -$ -$
PAY-GO
Water Capital Projects
A-2 Fairmont BPS Upgrade 2,159,471$ 231,791$ 2,391,262$ 613,119$ -$ -$ -$ -$
B S & W Well Project (Well No. 22)2,500,000$ -$ 2,500,000$ 320,000$ 1,075,800$ -$ -$ -$
Subtotal = 4,659,471$ 231,791$ 4,891,262$ 933,119$ 1,075,800$ -$ -$ -$
PAY-GO
Rehabilitation & Restoration Projects
C Fairmont Reservoir R&R -$ 250,000$ 250,000$ 250,000$ -$ -$ -$ -$
D PRS Rehabilitation Phase 2 726,000$ -$ 726,000$ 570,585$ -$ -$ -$ -$
E Lakeview Booster Piping 154,000$ 21,000$ 175,000$ 175,000$ -$ -$ -$ -$
F Tract #15199 Waterline Replacement 900,000$ -$ 900,000$ 640,000$ -$ -$ -$ -$
G Field Headquarters Refurbishment Project -$ 350,000$ 350,000$ 350,000$ -$ -$ -$ -$
H Mickel Waterline (formerly known as Replace Old Cast Iron Pipeline)738,585$ (438,585)$ 300,000$ 300,000$ -$ -$ -$ -$
I Camino Verde Waterline -$ 438,585$ 438,585$ 438,585$ -$ -$ -$ -$
J Imperial Hwy Waterline -$ 2,025,000$ 2,025,000$ 25,000$ 1,000,000$ 1,000,000$ -$ -$
K Ductile Iron Pipe (DIP) Replacement -$ 1,525,000$ 1,525,000$ 25,000$ 500,000$ 500,000$ 500,000$ -$
L Ridgeway and Grandview Waterline -$ 400,000$ 400,000$ 400,000$ -$ -$ -$ -$
M Sewer R&R (Relining)200,000$ 500,000$ 700,000$ 100,000$ 250,000$ -$ 250,000$ -$
N Eisenhower Waterline -$ 1,125,000$ 1,125,000$ -$ 25,000$ 1,100,000$ -$ -$
O Timber Ridge BPS Rehabilitation 900,000$ 750,000$ 1,650,000$ -$ 150,000$ 1,500,000$ -$ -$
P Apple Creek and Del Rey PRS Rehabilitation -$ 450,000$ 450,000$ -$ 450,000$ -$ -$ -$
Q New River Waterline -$ 1,620,000$ 1,620,000$ -$ -$ 20,000$ 1,600,000$ -$
R Hidden Hills BPS Rehabilitation -$ 500,000$ 500,000$ -$ -$ -$ 500,000$ -$
S Rose Drive Waterline -$ 1,020,000$ 1,020,000$ -$ -$ -$ 20,000$ 1,000,000$
T Reservoir R&R -$ 200,000$ 200,000$ -$ -$ -$ 200,000$ -$
U Dominguez Hills and Paseo Del Prado PRS Rehabilitation -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$
V Santiago BPS Rehabilitation -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
W Springview BPS Rehabilitation -$ 500,000$ 500,000$ -$ -$ -$ -$ 500,000$
X Lakeview Sewer Liftstation Replacement -$ 1,500,000$ 1,500,000$ 1,500,000$ -$ -$ -$ -$
R & R Subtotal = 3,618,585$ 14,336,000$ 17,954,585$ 4,774,170$ 2,375,000$ 4,120,000$ 3,070,000$ 3,100,000$
PAY-GO
Vehicle and Capital Equipment Replacement - Capital Outlay
(Single Year Budget Forecast)
Y Vehicle & Capital Equipment Replacement - Sewer -$ 775,000$ 775,000$ 300,000$ -$ -$ 475,000$ -$
Z Vehicle & Capital Equipment Replacement - Water 1,397,000$ 1,025,994$ 2,422,994$ 862,500$ 339,000$ 327,000$ 222,000$ 285,000$
AA Vehicle & Capital Equipment Subtotal 1,397,000$ 1,800,994$ 3,197,994$ 1,162,500$ 339,000$ 327,000$ 697,000$ 285,000$
AB Subtotal 15,675,056$ 16,368,785$ 32,043,841$ 6,869,789$ 3,789,800$ 4,447,000$ 3,767,000$ 3,385,000$
/-----------Total CIP Budget as Approved----------\5 Year CIP Budget For Expenditures for Approved Projects ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Delia Lugo
MEETING DATE: May 23, 2018
1 2 3 12 13 14 15 16
Projects Completed in FY18
Total Project
Budget
FY17
Adjusted Total
CIP Budget FY18
AC Lakeview Grade Separation 662,444$ -$ 662,444$
AD Richfield Road Pipeline 1,450,000$ -$ 1,450,000$
AE Well 15 Refurbishment [Maintenance Reserve]-$ -$ -$
AF Well 1 Refurbishment -$ -$ -$
AG Box Canyon PRS -$ -$ -$
AH Richfield Chlorination System 250,000$ -$ 250,000$
AI Chlorination System at Camino de Bryant Reservoir 25,000$ -$ 25,000$
AJ Chlorination System at Hidden Hills Reservoir 25,000$ -$ 25,000$
AK VOIP Phone Upgrade (Phase 1)-$ 25,000$ 25,000$
AL VOIP Phone Redunancy Hardware (Phase 2) -$ 18,000$ 18,000$
AM Welding Fume Extractor -$ -$ -$
AN PLC Upgrade Replacement Plan (SCADA)-$ 60,000$ 60,000$
AO Light-duty Pick-up Truck (Water Production)-$ 32,000$ 32,000$
AP 1/2 Ton Pick-up Truck with Extended Cab (Mechanics)-$ 35,000$ 35,000$
AQ Light-duty Pick-up Truck (Mechanics)-$ 32,000$ 32,000$
AR 3/4 Ton Pick-up (Operations)-$ 35,000$ 35,000$
AS Handheld meter reading device -$ 6,500$ 6,500$
AU Counsel Server for Data Center (KVM 32 Port)-$ 12,000$ 12,000$
AV Server Replacement O - 9X15KN1, N - HQ4SKH2 -$ 7,600$ 7,600$
AW Server Replacement FHQ1XK2 - DVR -$ 9,300$ 9,300$
AX VMWare Host - PowerEdge Servers -$ 38,100$ 38,100$
AY VMWare Site Recovery Manager (SRM)-$ 6,500$ 6,500$
AZ 10 - Replacement Dell Optiplex PC(s)-$ 20,000$ 20,000$
BA 4 - Replacement Dell Notebooks -$ 6,000$ 6,000$
BB CMMS Notebooks & Equip.-$ 30,000$ 30,000$
BC Dell Notebooks & Switches -$ -$ -$
BD TOTAL = 2,412,444$ 373,000$ 2,785,444$
BE GRAND TOTAL = 18,087,500$ 16,741,785$ 34,829,285$ 6,869,789$ 3,789,800$ 4,447,000$ 3,767,000$ 3,385,000$
BF Restricted Funds for Fairmont BPS (2017A Revenue Bonds)($6,000,000)$0 ($6,000,000)$0 $0 $0 $0 $0
BG Sewer R&R (Relining)(200,000)$ (500,000)$ (700,000)$ (100,000)$ (250,000)$ -$ (250,000)$ -$
BH Vehicle & Capital Equipment Replacement - Sewer -$ (775,000)$ (775,000)$ (300,000)$ -$ -$ (475,000)$ -$
BI TOTAL WATER CAPITAL PAY-GO = 11,887,500$ 15,466,785$ 27,354,285$ 6,469,789$ 3,539,800$ 4,447,000$ 3,042,000$ 3,385,000$
BJ Water Capital Reserves Available to Fund Future CIP (excludes Fairmont BPS 2017A Bond Financed)(3,098,923)$ (6,638,723)$ (11,085,723)$ (14,127,723)$ (17,512,723)$
Notes:
Reported on a Full Accrual Basis
Current Year Projected Expenses include Vendor Costs and Internal Labor
Projected Available Balances do not include possible annual reserve transfers from Operating Fund
ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Delia Lugo
MEETING DATE: May 23, 2018
Department / Item Amount
Board of Directors
Board Room Improvements 100,000$
Agenda Kiosk 18,000$
Total Vehicle Equipment & Capital Outlay- BOD 118,000$
Administration
District Pool Vehicle 45,000$
Total Vehicle Equipment & Capital Outlay- Admin.45,000$
Engineering
Hidden Hills Res. Landscape Mitigation Land Purchase 120,000$
Total Vehicle Equipment & Capital Outlay- Eng.120,000$
Finance
Meter Reading Equipment 26,000$
Total Vehicle Equipment & Capital Outlay- Finance 26,000$
Human Resources
Safety Lighting 10,000$
Total Vehicle Equipment & Capital Outlay- HR 10,000$
IT
V-Sphere Hosts (servers - Ready-Nod)50,000$
Server Replacement - GP/CMMS Host 21,500$
Server - NAS (high visibility)18,000$
Replace Personal Computers, Laptops, and Tablets 26,000$
VOIP Phone Redundancy (Phase 2 - Install)6,000$
Firewall Replacement (Administration)17,000$
Network Infrastructure Security Upgrade 20,000$
Security Suite Enterprise - Malware Software 11,000$
Security System - Camera(s) Yard 29,000$
CMMS Laptops 15,000$
Total Vehicle Equipment & Capital Outlay- IT 213,500$
Operations
Water Operations & Maint.
Dump Truck 105,000$
Pickup Truck 35,000$
Pickup Truck 35,000$
Skid Steer Loader/Sweeper 85,000$
Sewer Operations & Maintenance
Camera Truck 300,000$
Water Production
Pickup Truck 35,000$
Pickup Truck 35,000$
Total Vehicle Equipment & Capital Outlay- Oper.630,000$
TOTAL VEHICLE EQUIPMENT & CAPITAL OUTLAY 1,162,500$
Reconciliation by Fund
Water Fund 862,500$
Sewer Fund 300,000$
TOTAL 1,162,500$
FY19
Vehicle Equipment & Capital Outlay ITEM NO. 5.1.
MATERIALS SUBMITTED BY: Delia Lugo
MEETING DATE: May 23, 2018
ITEM NO. 5.1.
Variance Percent Variance Percent
FY17 FYE18 FY19 FY19 to Change FY19 Budget Change
Actuals FY18 Budget Forecast Proposed FY18 Budget to FY18 Budget to
Budget (Budget to to
Budget) Budget Projections Projections
Supplies & Services
Communications $ 166,199 $ 201,575 $ 142,587 $ 169,597 $ (31,978) -16% $ 27,010 19%
Contractual Services $ 440,313 $ 547,890 $ 446,504 $ 555,732 $ 7,842 1% $ 109,228 24%
Data Processing $ 271 ,760 $ 250,400 $ 219,034 $ 282,450 $ 32,050 13% $ 63,416 29%
Dues & Memberships $ 92,429 $ 86,545 $ 84,813 $ 88,230 $ 1,685 2% $ 3,417 4%
Fees & Permits $ 265,033 $ 282,115 $ 269,782 $ 280,453 $ (1,662) _1% $ 10,671 4%
Board Election Expenses $ 129,971 $ - $ - $ 75,000 $ 75,000 $ 75,000
Insurance $ 256,672 $ 283,340 $ 234,505 $ 303,190 $ 19,850 7% $ 68,685 29%
Materials $ 880,454 $ 849,000 $ 821 ,332 $ 858,400 $ 9,400 1% $ 37,068 5%
District Activities & Events $ 10,945 $ 24,200 $ 27,795 $ 41,550 $ 17,350 72% $ 13,755 49%
Maintenance $ 539,926 $ 509,900 $ 516,424 $ 604,600 $ 94,700 19% $ 88,176 17%
Non-Capital Equipment $ 173,707 $ 124,825 $ 129,985 $ 151,450 $ 26,625 21% $ 21,465 17%
Office Expense $ 39,159 $ 42,625 $ 39,868 $ 43,300 $ 675 2% $ 3,432 9%
Professional Services $ 613,289 $ 692,525 $ 662,930 $ 642,800 $ (49,725) -7% $ (20,130) -3%
Professional Development $ 45,159 $ 66,510 $ 33,592 $ 78,240 $ 11,730 18% $ 44,648 133%
Travel & Conferences $ 46,821 $ 115,245 $ 81 ,606 $ 139,340 $ 24,095 21% $ 57,734 71%
Uncollectible Accounts $ 9,041 $ 18,500 $ 2,997 $ 3,000 $ (15,500) -84% $ 3 0%
Utilities $ 160,002 $ 170,700 $ 192,388 $ 183,400 $ 12,700 7% $ (8,988) -5%
Vehicle Expenses $ 361 ,126 $ 356,000 $ 291 ,253 $ 375,400 $ 19,400 5% $ 84,147 29%
Supplies & Services Sub-Total $4,502,004 $ 4,621,895 $4,197,395 $ 4,876,132 $ 254,237 5.5% $ 678,737 16%
L!
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: May 23, 2018