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Home My WebLink About2018-05-22 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, May 22, 2018, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Al Nederhood, President Brooke Jones, Vice President Andrew J. Hall, Director Phil Hawkins, Director J. Wayne Miller, Director 4. ADDITIONS/DELETIONS TO THE AGENDA 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,589,305.67. 7.2. Directors and General Manager Fees and Expenses Report for Third Quarter of FY18 Recommendation: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter of FY18. 7.3. Proposed Budgeted Positions for FY19 Recommendation: That the Board of Directors adopt Resolution No. 18-09 ratifying the budgeted positions for FY19. 7.4. Increased Assessment Affecting District Property Located in Local Landscaping Zone L- 2V of the City of Yorba Linda Street Lighting and Landscaping Maintenance District Recommendation: That the Board of Directors vote in favor of the increased assessment for Assessor's Parcel Number 352-052-10 and authorize staff to complete and submit the ballot as required. 7.5. Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341 Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341, Job No. 201812. 7.6. Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061 Recommendation: That the Board of Directors approve the Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061, Job No. 201719. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Draft 2018 Water Quality Report Recommendation: That the Board of Directors approve the 2018 Water Quality Report and instruct staff to make it available on the District's website pursuant to State and Federal law regarding electronic delivery. 8.2. Transmittal of Election Information to the Orange County Registrar of Voters for the November 6, 2018 General Election Recommendation: That the Board of Directors authorize the Board Secretary to submit the Transmittal of Election Information to the Orange County Registrar of Voters, indicating that a Candidate's Statement of Qualifications is to contain no more than 400 words and will not be paid for by the District. 8.3. Utilization of Energy Services Company (ESCO) for Management of Energy Savings Performance Contract (ESPC) Recommendation: That the Board of Directors authorize staff to issue a Request for Qualifications (RFQ) to implement an Energy Service Performance Contract (ESPC) under California Government Code 4217.10 - 4217.18. 8.4. Final Draft of Strategic Plan Recommendation: That the Board of Directors approve and adopt the updated Strategic Plan. 9. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 9.1. Unaudited Financial Statements for the Third Quarter of FY18 9.2. Cash and Investment Report for Period Ending April 30, 2018 9.3. Budget to Actual Reports for the Month Ending April 30, 2018 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports 10.2. General Manager's Report 10.3. General Counsel's Report 10.4. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) · Next meeting scheduled May 24, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) · Next meeting scheduled June 4, 2018 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) · Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS 12.1. MWDOC Board - May 2, 2018 (Nederhood/Jones) 12.2. OCSD Operations Committee - May 2, 2018 (Jones) 12.3. WACO - May 4, 2018 (Jones/Nederhood) 12.4. ACWA-JPIA Spring Conference - May 7-8, 2018 (Jones) 12.5. ACWA Spring Conference - May 8-11, 2018 (Jones/Nederhood) 12.6. ACWA Groundwater Committee - May 8, 2018 (Jones) 12.7. ACWA Water Quality Committee - May 8, 2018 (Miller) 12.8. YL Planning Commission - May 9, 2018 (Hawkins - As Needed) 12.9. YL City Council - May 15, 2018 (Hall) 12.10. MWDOC Board - May 16, 2018 (Nederhood/Jones) 12.11. OCWA Luncheon - May 16, 2018 (Jones/Nederhood) 12.12. District Open House - May 19, 2018 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from May 23 - July 31, 2018 14. ADJOURNMENT 14.1. A Board of Directors' Budget Workshop Meeting has been scheduled Wednesday, May 23, 2018 at 4:30 p.m. The next Regular Board of Directors Meeting will be held Tuesday, June 5, 2018. Closed Session will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted:Yes To:Board of Directors Cost Estimate:$1,589,305.67 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,589,305.67. DISCUSSION: The items on this disbursement list include: A wire of $115,828.75 to Bakersfield Well & Pump Co. as a reissue of progress payment #03; a wire of $357,310.54 to MWDOC for March 2018 water purchases; a check of $123,496.79 to ACWA/JPIA for June 2018 medical and dental premiums; a check of $193,918.75 to Big Ben Inc. for Pressure Regulating Stations Rehab Phase 2 progress payment #01; a check of $66,638.92 to City of Anaheim for April 2018 Richfield & Lakeview electricity charges; a check of $41,537.83 to Dell Marketing for desktops, laptops & a data center gateway; a check of $167,687.35 to Pacific Hydrotech Corporation for Fairmont Booster Pump Station progress payment #17; and a check of $60,078.12 to Sanders Paving, Inc. for paving repairs at 38 locations & slurry work at Richfield. The balance of $182,329.14 is for routine invoices. The Accounts Payable check register total is $1,308,826.19 and Payroll No. 09 total is $280,479.48, where the total of all listed disbursements for this agenda report is $1,589,305.67. A summary of the disbursements is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 18-CS_0522.pdf Cap Sheet Backup Material CkReg052218.pdf Check Register Backup Material 18_CC_0522.pdf Credit Card Summary Backup Material Summary of Disbursements May 22, 2018 CHECK NUMBERS & WIRES: Computer Checks 72182—72277 $ 835,686.90 Void Check 72234 $ 0.00 ____________ $ 835,686.90 WIRES: W 051018 Bakersfield Well & Pump $ 115,828.75 W051518 MWDOC $ 357,310.54 ____________ $ 473,139.29 TOTAL OF CHECKS & WIRES $1,308,826.19 PAYROLL NO. 09: Direct Deposits $ 180,426.72 Third Party Checks 6942—6949 $ 16,205.73 Payroll Taxes $ 46,165.44 EFT – CalPERS Payroll #09 $ 37,681.59 $ 280,479.48 TOTAL OF PAYROLLS $280,479.48 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,589,305.67 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF MAY 22, 2018 ==================================================================. Check No.Date Vendor Name Amount Description 72198 05/22/2018 ACWA/JPIA 123,496.79 MEDICAL & DENTAL PREMIUM - JUNE 2018 72206 05/22/2018 Air Resources Board 570.00 PERP INSPECTION - #E169 72200 05/22/2018 Al Nederhood 141.92 MILEAGE REIMBURSEMENT - DIR. NEDERHOOD 72199 05/22/2018 Albert A. Webb Associates 20,250.15 J09-22#22-PROFESSIONAL ENGINEERING SERVICES - WELL #22 72195 05/22/2018 ALICIA MONAHAN 202.07 CUSTOMER REFUND 72201 05/22/2018 Alternative Hose Inc.29.10 VEHICLE MAINTENANCE - UNIT #197 72202 05/22/2018 America's Instant Signs 339.41 BUILDING REPAIR PARTS 72203 05/22/2018 Annie Alexander 27.67 MEETING SUPPLIES 72204 05/22/2018 Aquatic Inspections 9,000.00 LAKEVIEW RESERVOIR INSPECTION & CLEANING 72205 05/22/2018 Aramark 637.44 UNIFORM SERVICE 72277 05/22/2018 ARC 529.02 J17-24 - PW DOC/BID MANAGEMENT 72207 05/22/2018 AT & T - Calnet3 7,437.95 ATT CALNET 3 72208 05/22/2018 Autoscribe Corporation 1,257.00 PAYMENT VISION GATEWAY W051018 05/10/2018 Bakersfield Well & Pump Company 115,828.75 RE-ISSUE PROGRESS PAYMENT #3 72209 05/22/2018 Big Ben Inc.193,918.75 J14-11 - PRS REHAB PHASE 2 - PROGRESS PAY #01 72187 05/22/2018 BRETT CONTRERAS 77.80 CUSTOMER REFUND 72210 05/22/2018 BrightView Tree Care Services Inc.1,824.70 LANDSCAPE SERVICE 72211 05/22/2018 Brooke Jones 40.06 TRAVEL EXPENSE - DIR. JONES 72216 05/22/2018 C. Wells Pipeline 1,885.63 HYDRANT REPAIR PARTS 72276 05/22/2018 CalCard US Bank 19,295.04 CREDIT CARD TRANSACTIONS - APRIL 2018 72212 05/22/2018 CDM Smith 3,043.36 J09-22#22 - PROFESSIONAL ENGINEERING SERVICES 72213 05/22/2018 Certified Laboratories 704.01 HYDRANT REPAIR PARTS 72214 05/22/2018 City Of Anaheim 66,638.92 RICHFIED & LAKEVIEW -ELECTRICITY- 04/10-05/10 72215 05/22/2018 City Of Placentia 5,525.44 ENCROACHMENT PERMIT & APRIL 2018 SEWER FEES 72188 05/22/2018 DANIELLE ANTHONY 74.70 CUSTOMER REFUND 72217 05/22/2018 Danielle Logsdon 94.04 TRAVEL EXPENSE - WATER STATE CORROSION 72221 05/22/2018 Dean Criske Trucking 754.95 ROAD MATERIAL 72218 05/22/2018 Dell Marketing L.P.41,537.83 (10) OPTIPLEX DESKTOPS, (6)LATITUDE 5414 NOTEBOOKS & DATA CENTER GATEWAY 72219 05/22/2018 Dick's Lock & Safe Inc.1,067.64 REMOVE & REPLACE LOCKS 72186 05/22/2018 DONALD REYES 76.70 CUSTOMER REFUND 72220 05/22/2018 Donut Designs 5,000.00 SITE MAINTENANCE - SECURITY & UPDATES 72222 05/22/2018 Eisel Enterprises, Inc.1,368.43 METER BOX & LIDS 72223 05/22/2018 Enthalpy Analytical, Inc.2,800.00 WATER QUALITY LAB SAMPLES 72224 05/22/2018 eSecurity Solutions, LLC 417.90 TROUBLESHOOT & FIX VPN SERVICE 72225 05/22/2018 EyeMed 1,394.45 EYEMED - MAY 2018 72226 05/22/2018 Flex Advantage 135.00 FLEX ADVANTAGE - MARCH 2018 72227 05/22/2018 Fry's Electronics 446.06 IT HARDWARE 72228 05/22/2018 Grainger 312.13 EQUIPMENT MAINTENANCE - UNIT #E185 72229 05/22/2018 Graybar Electric Co 956.27 PLC HARDWARE & PANELS 72230 05/22/2018 Haaker Equipment Co.1,690.38 VEHICLE MAINTENANCE - #168 72231 05/22/2018 Harrington Industrial 635.49 J17-34 - HIDDEN HILLS CL2 PROJECT 72232 05/22/2018 Hydrex Pest Control 175.00 PEST CONTROL 72233 05/22/2018 Infosend Inc.9,213.48 BILLING & POSTAGE - CUSTOMER BILLING & APRIL 2018 72235 05/22/2018 Inland Kenworth USA Inc 52.21 VEHICLE MAINTENANCE - UNIT #210 72236 05/22/2018 Jackson's Auto Supply - Napa 339.70 VEHICLE MAINTENANCE - UNIT #196 72190 05/22/2018 JAMI LINES 134.17 CUSTOMER REFUND 72237 05/22/2018 Jeremy Smith 32.45 MEETING SUPPLIES 72182 05/22/2018 KAREN LOWERY 39.40 CUSTOMER REFUND 72196 05/22/2018 KEUN YOO 183.24 CUSTOMER REFUND 72238 05/22/2018 Kidman Law 17,742.75 LEGAL SERVICES 72239 05/22/2018 Liebert Cassidy Whitmore 6,963.00 LEGAL SERVICES 72184 05/22/2018 LOS ANGELES ST.,LLC 99.53 CUSTOMER REFUND 72185 05/22/2018 LOS ANGELES STREET, LLC 65.55 CUSTOMER REFUND 72240 05/22/2018 Malissa Muttaraid 2.17 MILEAGE REIMBURSEMENT - CAPIO CONFERENCE 72241 05/22/2018 Managed Health Network 177.75 EAP - MAY 2018 72242 05/22/2018 Marc Marcantonio 100.66 TRAVEL EXPENSE - MARCANTONIO, M 72243 05/22/2018 Mc Fadden-Dale Hardware 386.46 J17-34- HIDDEN HILLS CL2 PARTS 72244 05/22/2018 Mc Master-Carr Supply Co.171.92 VEHICLE & EQUIPMENT MAINTENANCE - UNIT #E185 & #197 72257 05/22/2018 Measurement Specialties, Inc.954.59 FAIRMONT LEVEL TRANSDUCER 72245 05/22/2018 Minuteman Press 237.70 500 FULL COLOR DOOR HANGERS & BUSINESS CARDS - OJEDA, F 72246 05/22/2018 Mobile Industrial Supply 8.00 WELDING SUPPLIES W051518 05/15/2018 Municipal Water District 357,310.54 WATER DELIVERIES - MARCH 2018 72247 05/22/2018 National Community Renaissance 135.00 RELEASE OF CASH SEWER BOND Yorba Linda Water District Check Register For Checks Dated: 05/02/2018 thru 05/22/2018 72248 05/22/2018 Nick Isbell 145.00 CERTIFICATE REIMBURSEMENT - D2 72249 05/22/2018 Nickey Kard Lock Inc 11,699.04 FUEL - 04/01/18 - 04/30/18 72250 05/22/2018 Office Solutions 1,828.56 OFFICE, PRINTER & PAPER SUPPLIES 72251 05/22/2018 Omni Enterprise Inc.5,980.00 JANITORIAL SERVICE - FEBRUARY & MARCH 18 72191 05/22/2018 ONA KOLOSKY 16.52 CUSTOMER REFUND 72252 05/22/2018 Orange Coast Petroleum Equip.738.86 50 GALLON TANK - UNIT #184 72259 05/22/2018 P.T.I. Sand & Gravel, Inc.1,627.91 ROAD MATERIAL 72253 05/22/2018 Pacific Hydrotech Corporation 167,687.35 J10-11B - FAIRMONT PUMP STATION UPGRADE - PROGRESS PAY #17 72192 05/22/2018 PACIFIC WEST COMM. INC - PWC 907.50 CUSTOMER REFUND 72254 05/22/2018 Pacific Western Bank 8,825.65 J10-11B - FAIRMONT PUMP STATION UPGRADE - RETENTION 72197 05/22/2018 PETER AU 157.37 CUSTOMER REFUND 72255 05/22/2018 Pete's Road Service Inc 385.31 VEHICLE MAINTENANCE - UNIT #E193 72256 05/22/2018 Powerstride Battery 209.72 VEHICLE MAINTENANCE - UNIT #211 72258 05/22/2018 Process Solutions, Inc.681.14 CL2 PARTS 72260 05/22/2018 R.F.MacDonald Co 316.35 PLC HARDWARE 72261 05/22/2018 RKI Engineering, LLC 300.00 WELL 10 UNITY PROGRAMMING 72262 05/22/2018 Sanders Paving, Inc.60,078.12 PAVING REPAIR AT 38 LOCATIONS AND SLURRY WORK AT RICHFIELD RD 72194 05/22/2018 SELECT PORTFOLIO SERVICING INC 413.20 CUSTOMER REFUND 72263 05/22/2018 Snap-on Incorporated 3.26 LOCK N ROLL LATCH 72264 05/22/2018 Solarwinds Inc.1,700.00 SOFTWARE PURCHASE - SERV-U FTP 72265 05/22/2018 South Coast AQMD 4,264.13 AQMD PERMIT & EMISSION FEES - FY18 - MULTIPLE LOCATIONS 72266 05/22/2018 Stater Bros. Markets 56.89 MEETING SUPPLIES 72268 05/22/2018 Step Saver Inc 836.52 COARSE SALT 72193 05/22/2018 STEPHEN D GINESI 50.25 CUSTOMER REFUND 72267 05/22/2018 Steve Clayton 140.00 CERTIFICATE REIMBURSEMENT - T3 72269 05/22/2018 The Shredders 55.00 ON SITE SHRED SERVICE 72270 05/22/2018 Time Warner Cable 650.00 ETHERNET INTERSTATE 72271 05/22/2018 Underground Service Alert 219.55 DIGALERT - APRIL 2018 72272 05/22/2018 United Industries 1,107.76 PPE EQUIPMENT 72273 05/22/2018 United Water Works, Inc.8,669.33 OPERATION WORK MATERIAL 72234 05/22/2018 VOID 0.00 VOID 72183 05/22/2018 WILLIAM MURPHY 44.18 CUSTOMER REFUND 72274 05/22/2018 YO Fire 2,304.32 OPERATION WORK MATERIAL 72275 05/22/2018 Yorba Linda Chamber 695.00 MEMBERSHIP DUES 72189 05/22/2018 ZHIYANG WANG 44.18 CUSTOMER REFUND 1,308,826.19 05/03/2018 PAYROLL #09 - EMPLOYEE DIRECT DEPOSIT 180,426.72 05/03/2018 PAYROLL #09 - PAYROLL TAX PAYMENT 46,165.44 05/03/2018 PAYROLL #09 - CALPERS EFT 37,681.59 6942 5-03-2018 COLONIAL LIFE 107.10 6943 5-03-2018 FLEX ADVANTAGE 2479.09 6944 5-03-2018 LINCOLN FINANCIAL GROUP 3,393.80 6945 5-03-2018 NATIONWIDE RETIREMENT SOLUTIONS 8,903.21 6946 5-03-2018 GARNISHMENT 231.00 6947 5-03-2018 CA STATE DISBURSEMENT UNIT 366.92 6948 5-03-2018 CA STATE DISBURSEMENT UNIT 339.69 6949 5-03-2018 CA STATE DISBURSEMENT UNIT 384.92 280,479.48 Payroll Checks #09 Vendor Name Amount Description Jet Blue 178.55 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Capio 500.00 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M CalCard US Bank ‐269.36 EOC Supplies ‐ Return BBQ Galore 150.80 Emergency Operation Center (EOC) supplies King's Fish 87.45 Lunch meeting ‐ (3) attendees Amazon.com 859.84 Emergency Operation Center (EOC) supplies Smart & Final 61.34 Emergency Operation Center (EOC) supplies BBQ Galore 526.35 Emergency Operation Center (EOC) supplies Home Depot 207.43 Emergency Operation Center (EOC) supplies Amazon.com 461.52 Emergency Operation Center (EOC) supplies Flappy Jacks 44.54 Lunch meeting ‐ (3) attendees Liebert Cassidy Whitmore 750.00 Public Employees Relations Board (PERB) Academy Smart & Final 41.78 Supplies ‐ All hands meeting & employee recognition Smart & Final 87.79 Supplies ‐ All hands meeting & employee recognition Stater Bros. Markets 144.66 Supplies ‐ All hands meeting & employee recognition Francisco Meat Co 178.61 Supplies ‐ All hands meeting & employee recognition Home Depot 48.40 Emergency Operation Center (EOC) supplies Southwest Airlines 230.96 Travel Expense ‐ ACWA Sacto Conference ‐ Barbre, B Smart & Final 111.92 Supplies ‐ All hands meeting & employee recognition McDonald's 35.35 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Maverick Jack's 176.96 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Lucky Strike 150.32 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Chevron 38.80 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Chevron 33.00 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Amazon.com 53.78 Emergency Operation Center (EOC) supplies Chowder Hut 175.34 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Amazon.com 62.82 Emergency Operation Center (EOC) supplies Smart & Final 59.63 Supplies ‐ All hands meeting & employee recognition Stater Bros. Markets 132.81 Supplies ‐ All hands meeting & employee recognition Francisco Meat Co 314.50 Supplies ‐ All hands meeting & employee recognition IN‐N‐OUT RESTAURANTS 77.22 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees A&A Gas 34.74 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees A&A Gas 44.76 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Chevron 36.52 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Chevron 29.09 AWWA Operator Symposium ‐ Travel expense ‐ (8) attendees Baci Firenze Trator 102.12 Lunch meeting ‐ (3) attendees Costco 224.99 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Dunkin Donuts 26.95 CBA Refreshments Container Stores 40.70 Emergency Operation Center (EOC) supplies Page's Diner 8.70 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Aroma Roasters Coffee 11.63 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Hyatt Regency Hotels 227.56 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Metrolink 8.50 MWD Board meeting ‐ Travel expense ‐ Dir. Nederhood Hyatt Regency Hotels 645.16 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M AM/PM 20.00 CAPIO Conference ‐ Travel expense ‐ Muttaraid, M Yorba Linda Chamber 20.00 Yorba Linda Chamber of Commerce ‐ 1st responders event ‐ Muttaraid, M ARMA International 60.00 OC ARMA chapter meeting ‐ Arambarri & Millen Home Depot 144.60 J17‐34 ‐ Parts & materials for Hidden Hills CL2 project Harbor Freight Tools 62.45 Tools & equipment Home Depot 398.32 Equipment & hardware supplies Home Depot 13.38 Building & hardware supplies for facilities ARMA International 800.00 (2) ARMA Conference Registration ‐ Arambarri & Millen Robertson's 593.70 Concrete slurry for valve repair Sunstate Equipment Co 103.44 Refill (3) propane tanks ‐ forklift Orchard Supply Hardware 12.91 (2) #4 rebar Harrington Industrial 152.10 J17‐34 ‐ CL2 replacement parts Orchard Supply Hardware 18.58 Leak repair ‐ PVC parts Home Depot 9.55 Leak repair ‐ PVC parts Home Depot 127.06 Coarse salt & (4) light ballast Light Bulbs Etc 116.24 Light bulb ‐ facilities Fry's Electronics 10.76 USB cable MAPLE SYSTEMS INC. 83.06 EZWARE Configuration Software Answer One Communications 435.00 Virtual reception service ‐ After hours RE Fabricators 6,650.33 (10) Sampling stations Hilton San Diego 231.04 UWI Conf ‐ Travel expense (deposit) ‐ Dir. Nederhood Urban Water Institute 475.00 UWI Conference ‐ Travel expense ‐ Dir. Nederhood Lamp Post Pizza 252.62 Qualified rigger & signal person training ‐ (22) attendees Orvac Electronics 49.69 RTU parts Urban Water Institute 475.00 UWI Conference ‐ Travel expense ‐ Dir. Jones Hilton San Diego 231.04 UWI Conference ‐ Travel expense ‐ Dir. Jones Costco 112.69 Meeting & office supplies Harrington Industrial 263.87 Parts for Hidden Hills CL2 project SCIE ARMA 140.00 2018 RIM Seminar ‐ Knight & Millen Super Shuttle 30.68 ACWA Conference ‐ Travel expense ‐ Dir. Jones Home Depot 47.40 J17‐34 ‐ Parts & materials for Hidden Hills CL2 project 19,295.04 Cal Card Credit Card U S Bank ITEM NO. 7.2 AGENDA REPORT Meeting Date: May 22, 2018 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Prepared By:Richard Cabadas, Accounting Assistant I Subject:Directors and General Manager Fees and Expenses Report for Third Quarter of FY18 SUMMARY: Presented are the Third Quarter Directors and General Manager Fees and Expenses Report for FY18. STAFF RECOMMENDATION: That the Board of Directors receive and file the Directors and General Manager Fees and Expenses Report for Third Quarter of FY18. ATTACHMENTS: Name:Description:Type: Travel___Expense_Report.xlsx Backup Material Backup Material BOD___GM_Qtr_Summary.pdf Backup Material Backup Material BOD___GM_YTD_FY_18.pdf Backup Material Backup Material DIRECTOR'S&GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES THIRD QUARTER OF FY 18 JANUARY-MARCH 2018 GL Trip Trip Trip Event/ Director Date Date Name Location Meals Lodging Travel Conf.Fee Misc. Total trip Total Hawkins 1/28/18 1/25/18 ISDOC Quarterly Luncheon Fountain Valley,CA $ $ $ $ 17 $ - $ 17 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ $ 200 $ - $ 200 $ - $ 217 Miller 2/27/18 12/21/18 OCWA Luncheon Irvine,CA $ $ $ $ 45 $ - $ 45 3/30/18 4/19/18 MWDOC Policy Forum Fountain Valley,CA $ $ $ $ 80 $ - $ 80 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ $ 200 $ - $ 200 3/30/18 6/11-14/18 AWWA Conference Las Vegas,NV $ $ $ $ 850 $ - $ 850 $ - $ 1,175 Hall 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ $ 200 $ - $ 200 $ - $ 200 Nederhood 1/25/18 1/01-31/18 MWDOC,WACO,ISDOC&LAFCO Multiple locations $ $ $ 177 $ - $ - $ 177 1/28/18 1/25/18 ISDOC Quarterly Luncheon Fountain Valley,CA $ $ $ - $ 17 $ - $ 17 1/29/18 1/10/18 LAFCO meeting Santa Ana,Ca $ $ $ 7 $ - $ - $ 7 2/16/18 5/08-11/18 ACWA Spring Conference Sacramento,CA $ $ $ 213 $ 699 $ - $ 912 2/26/18 3/9/18 Association of California Cities-Orange County Orange,CA $ $ $ - $ 45 $ - $ 45 2/28/18 2/07-08/18 UWI Spring Conference Palm Springs,CA $ 45 $ 218 $ 95 $ - $ - $ 358 3/14/18 2/01-28/18 WACO,ISDOC,LAFCO&MWDOC Multiple locations $ $ - $ 123 $ $ - $ 123 3/20/18 2/26/18 OCSD Santa Ana,Ca $ $ $ 7 $ $ - $ 7 3/28/18 3/01-31/18 WACO,MWDOC,LAFCO&ACWA Multiple locations $ $ $ 151 $ $ - $ 151 3/30/18 4/19/18 MWDOC Policy Forum Fountain Valley,CA $ $ $ - $ 80 $ - $ 80 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ - $ 200 $ - $ 200 3/30/18 6/11-14/18 AWWA Annual Conference Las Vegas,NV $ $ $ 242 $ - $ - $ 242 $ - $ 2,320 Jones 1/29/18 1/25/18 ISDOC Quarterly Luncheon Fountain Valley,CA $ $ $ $ 17 $ - $ 17 2/15/18 1/01-31/18 OCWD&OCSD Fountain Valley,CA $ $ $ 70 $ $ - $ 70 2/16/18 02/04-07/18 CSDA/SDLA Conference La Quinta,CA $ $ 264 $ 59 $ $ - $ 323 2/28/18 2/07-08/18 UWI Spring Conference Palm Springs,CA $ 45 $ 182 $ 65 $ $ - $ 292 3/14/18 2/21/18 ACWA Ground Water Committee Meeting Sacramento,CA $ $ - $ 483 $ $ - $ 483 3/14/18 2/01-28/18 OCWD,OCSD&WNWD Multiple locations $ $ $ 60 $ $ - $ 60 3/28/18 3/01-28/18 OCWD,OCWA&West Basin Water District Multiple locations $ $ $ 104 $ $ - $ 104 3/30/18 4/19/18 MWDOC Policy Forum Fountain Valley,CA $ $ $ - $ 80 $ - $ 80 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ $ 200 $ - $ 200 3/30/18 3/21/18 OCWA Luncheon Irvine,CA $ $ $ $ 45 $ - $ 45 3/30/18 5/08-11/18 ACWA Spring Conference Sacramento,CA $ $ $ 318 $ - $ - $ 318 3/30/18 6/11-14/18 AWWA Annual Conference Las Vegas,NV $ $ $ 242 $ $ - $ 242 $ - $ 2,234 Total Director's $ 90 $ 665 $ 2,416 $ 2,975 $ - $ 6,146 $ 6,146 General Manager Marcantonio 1/25/18 1/01-31/18 MWDOC,OCWD&Bus.meetings Multiple locations $ $ $ 65 $ $ - $ 65 1/28/18 1/25/18 ISDOC Quarterly Luncheon Fountain Valley,Ca $ $ - $ - $ 17 $ - $ 17 1/29/18 2/06-07/18 ACWA Ground Water Committee Meeting Sacramento,CA $ 16 $ 259 $ 214 $ - $ - $ 489 2/16/18 5/08-11/18 ACWA Spring Conference Sacramento,CA $ $ - $ 217 $ 699 $ - $ 916 2/27/18 10/23/17 AWWA Conference Reno,NV $ $ 498 $ - $ - $ - $ 498 3/28/18 2/01-28/18 WACO,OCWD,MWDOC&Bus.Meetings Multiple locations $ $ - $ 102 $ - $ - $ 102 3/30/18 4/19/18 MWDOC Policy Forum Fountain Valley,CA $ $ $ - $ 80 $ - $ 80 3/30/18 6/1/18 OC Water Summit-Table sponsorship Fountain Valley,CA $ $ $ - $ 200 $ - $ 200 3/30/18 4/17/18 SWRCB Hearing Sacramento,CA $ $ $ 257 $ - $ - $ 257 Total GM $ 16 $ 757 $ 855 $ 996 $ - $ 2,624 $ 2,624 Total Director's&GM $ 106 $ 1,421 $ 3,271 $ 3,971 $ - $ 8,770 $ 8,770 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES 3RD QUARTER REPORT FROM 01-01-2018 TO 03-31.2018 FY 18 HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL REGULAR MEETINGS ATTENDED 4 6 6 5 5 26 COMMITTEE MEETINGS ATTENDED 0 0 0 1 4 5 SPECIAL MEETINGS ATTENDED 4 2 1 3 2 12 OTHER MEETINGS ATTENDED 5 6 1 18 16 46 TOTAL MEETINGS ATTENDED QTD 13 14 8 27 27 89 89 DIRECTOR FEES QTD $1,950 $2,100 $1,200 $4,050 $4,050 $13,350 $13,350 MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500 TRAVEL&CONF.EXPENSES QTD $217 $1,175 $200 $2,320 $2,234 $6,146 $6,146 TRAVEL&CONF.BUDGET QTD $1,929 $1,929 $1,929 $1,929 $1,929 $9,644 $9,644 DIR.FEES AND EXPENSES QTD $2,167 $3,275 $1,400 $6,370 $6,284 $19,496 $19,496 FEES AND EXPENSES BUDGET QTD $6,429 $6,429 $6,429 $6,429 $6,429 $32,144 $32,144 GEN MGR EXPENSES QTD $2,624 $2,624 GEN MGR TRAVEL/CONF.BUDGET QTD $6,581 $6,581 TOTAL FEES&EXPENSES QTD $2,167 $3,275 $1,400 $6,370 $6,284 $19,496 $2,624 $22,120 TOTAL FEES&EXPENSES BUDGET QTD $6,429 $6,429 $6,429 $6,429 $6,429 $32,144 $6,581 $38,725 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES YEAR-TO-DATE REPORT FROM 07-01-2017 TO 03.31-2018 FY 18 HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL DIRECTORS: REGULAR MEETINGS ATTENDED 13 17 16 16 16 78 COMMITTEE MEETINGS ATTENDED 2 4 0 5 4 15 SPECIAL MEETINGS ATTENDED 10 9 7 9 9 44 OTHER MEETINGS ATTENDED 13 20 6 49 48 136 TOTAL MEETINGS ATTENDED YTD 38 50 29 79 77 273 273 DIRECTOR FEES YTD $5,700 $7,500 $4,350 $11,850 $11,550 $40,950 $40,950 MEETING FEES BUDGET YTD $13,500 $13,500 $13,500 $13,500 $13,500 $67,500 $67,500 TRAVEL&CONFERENCES EXPENSES YTD $360 $2,123 $247 $6,899 $7,164 $16,793 $16,793 TRAVEL&CONFERENCE BUDGET YTD $5,786 $5,786 $5,786 $5,786 $5,786 $28,931 $28,931 TOTAL DIRECTORS FEES&EXPENSES YTD $6,060 $9,623 $4,597 $18,749 $18,714 $57,743 $57,743 TOTAL FEES&EXPENSES BUDGET YTD $19,286 $19,286 $19,286 $19,286 $19,286 $96,431 $96,431 GENERAL MANAGER EXPENSES YTD $8,381 $8,381 GENERAL MANAGER TRAVEL&CONFERENCE BUDGET YTD $19,744 $19,744 TOTAL FEES&EXPENSES YTD $6,060 $9,623 $4,597 $18,749 $18,714 $57,743 $8,381 $66,123 TOTAL FEES&EXPENSES BUDGET YTD $19,286 $19,286 $19,286 $19,286 $19,286 $96,431 $19,744 $116,175 ITEM NO. 7.3 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted: Yes To: Board of Directors Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Gina Knight, HR/Risk and Safety Dept: Human Manager Resources/Risk Management Prepared By: Gina Knight, HR/Risk and Safety Manager Subject: Proposed Budgeted Positions for FY19 SUMMARY: The Board of Directors on an annual basis adopts a budget. In addition, the Board ratifies the proposed budgeted positions for any given fiscal year to comply with both California Code of Regulations (CCR) Section 570.5 and the Public Employees' Retirement Law (PERL). STAFF RECOMMENDATION: That the Board of Directors adopt Resolution No. 18-09 ratifying the budgeted positions for FY19. DISCUSSION: The District's Board of Directors will consider adopting a budget for FY19 that will fund eighty (80) regular, full-time positions and two (2) part-time intern positions. The following new positions have been added to the proposed budgeted positions list for FY19: one (1) Electrical/Instrumentation Technician Range 21 which replaced a vacant Maintenance Worker II Range 20 and two (2) interns (one for Engineering and the other for IT). The following classifications will be reclassified along with a salary adjustment: an Accounting Assistant I Range 17 to an Accounting Assistant II Range 21 , an Instrumentation Technician Range 25 to a Sr. SCADA Technician Range 27, a Safety and Training Technician Range 23 to a Safety and Training Analyst Range 27 and an Operations/Warehouse Assistant Range 19 to an Operations Assistant Range 21. In addition, the following classifications will receive a salary adjustment: Public Affairs Representative Range 15 to 17, Human Resources Analyst Range 25 to 27 and Associate Engineer Range 27 to 30. The fiscal impact for the above proposals to the budget for FY19 will be approximately $58,000 which includes increases to the base salary, mandatory and fringe benefits. The proposed changes will have a positive effect on work flow efficiencies as well as provide the preliminary steps to an effective Succession plan. Staff revised the job descriptions for all classifications affected by the above recommendations with added responsibilities and duties. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors considers adopting a resolution to ratify the proposed positions for a specific fiscal year, in accordance with District policy and CalPERS' statutory and regulatory requirements for publicly available pay schedules clarified under California Code of Regulations (CCR) Section 570.5. The Board adopted Resolution No. 18-01 ratifying Budgeted Positions for the remainder of FY18 on January 9, 2018. ATTACHMENTS: Name: Description: Type: Resolution No. 18-09 - Budaeted Positions for FY19.doc Resolution Resolution Resolution No. 18-09 - Exhibit A.xlsx Exhibit Exhibit RESOLUTION NO. 18-09 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT RATIFYING THE BUDGETED POSITIONS FOR FISCAL YEAR 2019 WHEREAS, the Board of Directors adopts a budget on an annual basis; and WHEREAS, the Board of Directors is required to ratify the proposed budgeted positions for each fiscal year in compliance with California Code of Regulations (CCR) Section 570.5 and the Public Employees' Retirement Law (PERL). WHEREAS, it is the desire of the Board of Directors to ratify the Budgeted Positions for Fiscal Year 2019. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The number of Budgeted Positions as set forth in Exhibit "A" and attached hereto is approved and adopted for Fiscal Year 2019 effective July 1, 2018. Section 2. The General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval of the Board of Directors. Section 3. The General Manager is hereby authorized while this Resolution is active to fill a budgeted position that is vacated with a new employee at a lower or equal classification and/or with a part time employee or contract staff. The General Manager is further authorized to fix and alter the compensation of employees subject to budget limitations Resolution No. 18-09 Ratifying Budgeted Positions for FY19 1 Section 4. That Resolution No. 18-01 is hereby rescinded effective July 1, 2018. PASSED AND ADOPTED this 22nd day of May 2018, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Al Nederhood, President Yorba Linda Water District ATTEST: Annie Alexander, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Andrew B. Gagen, Esq. Kidman Law LLP Resolution No. 18-09 Ratifying Budgeted Positions for FYI 2 Exhibit A Resolution No. 18-09 Budgeted Positions for FY19 Effective July 1, 2018 Budgeted Budgeted Salary position Classification as of Proposed as of Range 11/12/2017 Change 7/1/2018 12 Office Clerk 1 1 15 Public Affairs Representative 1 -1 0 16 Meter Reader 1 1 1 17 Accounting Assistant 1 1 -1 0 Customer Service Rep II 2 2 Maintenance Worker 1 9 9 Plant Operator 1 1 1 Public Affairs Representative 0 1 1 18 Meter Reader II 2 2 19 Customer Service Rep III 2 2 Operations/Warehouse Assistant 1 -1 0 Records Management Specialist 1 1 20 Maintenance Worker II 7 -1 6 Water Quality Technician 1 0 0 21 Accounting Assistant 11 1 1 2 Electrical/Instrumentation Technician 0 1 1 Facilities Maintenance 1 1 Mechanic II 1 1 Operations Assistant 0 1 1 22 Information Systems Tech 1 1 1 Water Quality Technician II 1 1 23 Human Resources Technician 1 1 Maintenance Worker III 5 5 Mechanic 111 1 1 Meter Services Lead 1 1 Plant Operator 11 2 2 Safety and Training Technician 1 -1 0 24 Construction Inspector 1 1 Engineering Technician II 2 2 25 Human Resources Analyst 1 -1 0 Accountant 1 1 Instrumentation Technician 1 -1 0 26 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Worker 4 4 Sr. Plant Operator 1 1 27 Associate Engineer 1 -1 0 Customer Service Supervisor 1 1 Human Resources Analyst 0 1 1 Safety and Training Analyst 0 1 1 Sr. SCADA Technician 0 1 1 28 Construction Project Supervisor 1 1 Page 1 of 2 Exhibit A Resolution No. 18-09 Budgeted Positions for FY19 Effective July 1, 2018 Management Analyst 1 1 Programmer Analyst 1 1 29 Chief Water System Operator 1 1 30 Associate Engineer 0 1 1 IS Administrator 1 1 Records Management Administrator 1 1 Sr. Accountant 1 1 Water Maint. Superintendent 1 1 31 Water Production Superintendent 1 1 Water Quality Engineer 1 1 32 Executive Assistant 1 1 34 Sr. Project Manager 1 1 37 IT Manager 1 1 39 Engineering Manager 1 1 Finance Manager 1 1 Human Resources/Risk and Safety Manager 1 1 Operations Manager 1 1 40 Assistant General Manager 1 1 Salary Set General Manager 1 1 by Board Total 80 0 80 Engineering Intern 0 1 1 IT Intern 0 1 1 0 2 2 Page 2 of 2 ITEM NO. 7.4 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted: No To: Board of Directors Cost Estimate: $116.53 From: Marc Marcantonio, General Account No: 1-9010-0985-05 Manager Prepared By: Annie Alexander, Executive Assistant Subject: Increased Assessment Affecting District Property Located in Local Landscaping Zone L-2V of the City of Yorba Linda Street Lighting and Landscaping Maintenance District STAFF RECOMMENDATION: That the Board of Directors vote in favor of the increased assessment for Assessor's Parcel Number 352-052-10 and authorize staff to complete and submit the ballot as required. DISCUSSION: The District received an Official Assessment Ballot from the City of Yorba Linda for one parcel for which YLWD pays lighting and landscaping assessments. Below is a chart of the current and proposed maximum assessment rates per Equivalent Benefit Unit (EBU) and the balloted assessment amount should the increase be approved: LMAD Zone APNCurrent Max. Proposed Max. Assessment L-2V 352-052-10 $350.17 $498.00 $116.53 This APN is associated with the Hidden Hills Lower Pressure Reducing Station. Completed ballots must be received by the YL City Clerk no later than the close of testimony at the public hearing scheduled for Tuesday, June 19, 2018. ATTACHMENTS: Name: Description: Type: LMAD Ballot.odf Backup Material Backup Material �,.0* ro..� OFFICIAL ASSESSMENT BALLOT RECEIVED « r Local Landscaping Zone L-2V MAY 3 2013 - -- ` �•1 Street Lighting and Landscaping Maintenance District YORBA LINC)A'WATER DIS T RiCT BY This Ballot is for the property designated as Assessor's Parcel Number:352-052-10 YORBA LINDA COUNTY WATER DIST P O BOX 309 YORBA LINDA, CA 92885 This is your official property owner assessment ballot regarding the proposed new/increased assessment for properties in Local Landscaping Zone L-2V ("Zone L-2V") of Street Lighting and Landscaping Maintenance District ("District") to fund the ongoing special benefit expenses associated with the maintenance of landscape improvements as outlined in the accompanying Notice and described more fully in the Engineer's Report, which is on file with the City Clerk and on the City's website. (On website see City Council Meeting Agenda Report Item 17 for May 1, 2018 for map and details.) To complete your ballot, mark an(X) in the voting square next to the word "YES" or next to the word "NO" below,sign and date the ballot,and return the entire ballot to the City Clerk. If you wrongly mark,tear, or deface this ballot, return it to the City Clerk with a request for a replacement ballot.All ballots must be received by the City Clerk of the City of Yorba Linda no later than the close of testimony at the public hearing scheduled for June 19,2018. Assessor's Parcel Number: 352-052-10 Current Authorized Maximum Assessment Rate: $ 350.17 per EBU (Equivalent Benefit Unit) Proposed New Maximum Assessment Rate: $498.00 per EBU (Equivalent Benefit Unit) Your Parcel's Balloted Assessment Amount: $ 116.53 This is an annual assessment that is collected as part of your County property tax bill. The amount assessed each fiscal year shall be based on the net expenses to be assessed, but the assessments may not exceed the Proposed New Maximum Assessment Rate shown above plus the annual inflation adjustment without the approval of the property owners. ❑ YES—IN FAVOR OF THE INCREASED ASSESSMENT proposed • for Zone L-2V and the assessment for my property shown above including the annual inflation adjustment applicable to future assessments based on the percentage increase in the State Director of Industrial Relations Landscape Maintenance Laborer prevailing wages through fiscal year 2022/2023, and each year thereafter based on the percentage change in the Consumer Price Index (CPI). ❑ NO—OPPOSED TO THE INCREASED ASSESSMENT proposed for Zone L-2V and the assessment for my property shown above including the annual inflation adjustment applicable to future assessments based on the percentage increase in the State Director of Industrial Relations Landscape Maintenance Laborer prevailing wages through fiscal year 2022/2023, and each year thereafter based on the percentage change in the Consumer Price Index (CPI). I hereby declare, under penalty of perjury, that I am the record owner of the property(Assessor's Parcel Number) identified on this ballot or I am the authorized representative of that record owner. Signed Date Please see the back of this sheet for information about your assessment ballot and instructions for completion and delivery of the assessment ballot. INFORMATION ABOUT YOUR ASSESSMENT BALLOT AND INSTRUCTIONS FOR COMPLETION AND DELIVERY OF ASSESSMENT BALLOT Local Landscaping Zone L-2V Street Lighting and Landscaping Maintenance District City of Yorba Linda To Cast Your Ballot: Prior to the public hearing, completed ballots may be personally delivered to the City Clerk located at 4845 Casa Loma Avenue,Yorba Linda, California; or mailed to the City Clerk at the address indicated below.A return envelope has been provided for your convenience that is addressed to the City Clerk.You may also personally present completed ballots to the City Clerk at the public hearing on June 19,2018. If you return your ballot by mail, please be sure to allow time for mail delivery; the City Clerk must receive all ballots no later than the end of the public testimony portion of the public hearing on June 19,2018. If you damage or misplace your ballot, a replacement ballot can be obtained by contacting the City's Public Works department as indicated on the Notice accompanying this Ballot. All submitted ballots must be clearly marked to indicate either"Yes—In Favor of the increased assessment" or"No —Opposed to the increased assessment"and signed; otherwise the ballot will be rejected and not counted.To ensure the privacy of your ballot prior to the tabulation, please return your ballot in the envelope provided, or in a sealed envelope that indicates that a ballot is enclosed by noting on the front of the envelope"Assessment Ballot, Do Not Open". A ballot previously submitted may be withdrawn at any time prior to the close of the public hearing by request to the City Clerk, by the person(s) that signed the submitted ballot. An assessment ballot may be changed at any time prior to the end of the public hearing by requesting a withdrawal of the previous ballot and requesting a replacement ballot. Only the person(s)signing the ballot may make such a request. The replacement ballot must be received by the City Clerk prior to the deadline set forth herein. If you have questions: Should you have any questions prior to the public hearing, you may call the Public Works department at(714)961-7170 during regular business hours. Important additional information is also available on the City's website. City Clerk P.O. Box 87014 Completed ballots MUST be received by the City Clerk no later than Yorba Linda, CA 92885 the close of the public testimony portion of the public hearing which is scheduled to begin on Tuesday, June 19,2018 at 6:30 p.m., in the City Council Chambers at City Hall, located at 4845 Casa Loma Avenue, Yorba Linda, California How to cast your ballot. 1, Sign an,,:. Return to the City Clerk on or before the Public Hearing on. Check date it June 19.2018 in accordance with the deadlines referenced Yes or No above y oA VOR44 NOTICE OF PUBLIC HEARING AND ASSESSMENT BALLOT PROCEDURES LOCAL LANDSCAPING ZONE L-2V * " STREET LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT 4rofoP*' CITY OF YORBA LINDA Purpose of this Notice The purpose of this notice, that includes both this document and the accompanying Assessment Ballot which also includes Instructions for Completion and Delivery of Assessment Ballot, is: • to provide information to the record owners of property within Local Landscaping Zone L-2V ("Zone L-2V") of Street Lighting and Landscaping Maintenance District ("District") of the City of Yorba Linda ("City"), regarding proceedings being undertaken by the City to levy new or increased annual assessments ("increased assessment") on those properties; • to transmit an Assessment Ballot to the owners of property within Zone L-2V,to enable such owner or owners to express support or opposition to the levy of the proposed increased assessment on such property, by completing and returning the Assessment Ballot; and • to identify the time and place of the scheduled public hearing on these matters and to provide instructions to the owner or owners to assist in completing the Assessment Ballot and returning it to the City. Reason for the Assessment The proposed increased assessment on properties within Zone L-2V will provide a stable revenue source to fund the ongoing special benefit expenses associated with the servicing and maintenance of local landscape improvements for Zone L-2V including, but not limited to approximately 379,024 square feet of designated landscape improvement area that incorporates an estimated 20,776 square feet of irrigated median landscaping; 163,162 square feet of sloped/mostly-sloped landscaped area that includes 161,906 square feet of irrigated landscaping and 1,256 square feet of non-irrigated landscaping; and 195,086 square feet of flat/moderately-sloped landscaped area of which 124,531 square feet is irrigated and 70,555 square feet is non-irrigated (1,884 square feet of natural vegetation or minimal-landscaped areas and 68,672 square feet of trails).A small portion of the designated landscaping improvement areas associated with this Zone are shared with properties in Zone L-2N (specifically a portion of the irrigated parkway side-panel improvements on Esperanza Road at the east end of Zone L-2N and the west end of L-2V) and the square footages presented above represents this Zone's proportional special benefit allocation of the total square footage of that shared improvement area based on the proportional equivalent benefit units in each Zone. These improvements are considered a particular and distinct special benefit to properties in Zone L-2V, and the increased assessments are intended to support the continued maintenance of these improvements at an appropriate level of service as well as related renovations or capital improvements. Basis upon which the Increased assessments are Calculated Each year the City determines the estimated cost to maintain and service the improvements within each Zone of the District to appropriately allocate those costs to only the benefiting properties. The cost of providing the improvements determined to be of special benefit are allocated to parcels within each Zone based on a benefit formula that equitably distributes those costs based on the proportional special benefits to each parcel. Parcels within each Zone are assigned an Equivalent Benefit Unit (EBU) that reflects each parcel's proportional special benefit as compared to other parcels that benefit from the improvements. In Zone L-2V,the benefiting properties assessed are primarily residential properties,with each single-family residential parcel being assigned 1.00 EBU. Other land uses in this Zone are assigned a proportional EBU based on acreage and may include Vacant/Undeveloped parcels at 0.75 EBU per acre. The total eligible special benefit expenses for Zone L- 2V("Balance to Levy"), is divided by the total EBU of all parcels within Zone L-2V. The result of this calculation establishes an assessment rate per Equivalent Benefit Unit ("Levy per EBU" or"Assessment Rate"). This Assessment Rate multiplied by each parcel's assigned EBU equals each parcel's annual assessment amount. Total Balance to Levy/Total EBU = Levy per EBU (Assessment Rate) Levy per EBU x Parcel EBU = Parcel Levy Amount A more detailed description of the improvements and basis upon which increased assessments have been calculated is described in the Engineer's Report, which is on file with the City and available on the City's website. The Total Annual Assessment Proposed to be Charqed The total annual amount of the assessments being balloted to properties within Zone L-2V is$123,969.93.This total amount balloted divided by the total number of Equivalent Benefit Units (EBUs) within Zone L-2V results in an increased assessment rate to$498.00 per EBU (Maximum Assessment Rate for Fiscal Year 2018/2019).The amount of the increased assessment identified on the accompanying Assessment Ballot as "Your Parcel's Balloted Assessment Amount" is based upon this new Maximum Assessment Rate and your property's proportional special benefit based on your parcel's EBU assignment. Your parcel's actual assessment for Fiscal Year 2018/2019 may be equal to or less than the amount indicated on the accompanying Assessment Ballot as "Your Parcel's Balloted Assessment Amount". However, if the increased assessments are approved in these proceedings, your parcel's assessment amount and the assessment rate are subject to the annual inflationary adjustment described herein. Inflationary Adiustment Because the cost of servicing and maintaining local landscaping improvements are impacted by inflation over time, the proposed maximum assessment rate of$498.00 per EBU and your parcel's corresponding assessment includes an annual inflationary adjustment based on the percentage increase in the State Director of Industrial Relations Landscape Maintenance Laborer prevailing wages for the next four years, including fiscal year 2019/2020 through fiscal year 2022/2023, and each year thereafter based on the percentage change in the Consumer Price Index as reported by the United States Department of Labor, Bureau of Labor Statistics, for the Los Angeles-Riverside-Orange County Metropolitan Area for All Urban Consumers. As part of your support or opposition to the increased assessment described in this notice and presented on the accompanying Assessment Ballot, you are also indicating your support or opposition to this annual inflationary adjustment that may be applied to future assessments. If the increased assessment is approved, this annual inflationary adjustment shall be applied to the maximum assessment rate established in these proceedings (maximum assessment rate for Fiscal Year 2019/2020)and your calculated assessment each year may be adjusted accordingly. Duration of the Assessments If approved, the proposed assessment indicated on the accompanying ballot may be assessed and appear on your 2018/2019 property tax bill. (At the City Council's discretion, a lesser amount may be assessed). Because the proposed assessments will provide annual funding for the ongoing maintenance and operation of the improvements,there is no sunset on the assessments (no end date), but the annual budget and assessments shall be presented at a public hearing each fiscal year,which is open to the public for comment and testimony. Public Hearinq Notice is hereby given that a public hearing regarding the proposed levy of an increased assessment for Local Landscaping Zone L-2V,will be held during a regular meeting of the Yorba Linda City Council, in the City Council Chambers at City Hall, located at 4845 Casa Loma Avenue, Yorba Linda, California, on the following date and commencing at the following time: Tuesday,June 19, 2018, starting at 6:30 P.M. The City Council shall consider all objections and protests, if any, to the proposed increased assessment on properties within Zone L-2V which has been deemed necessary for the operation and maintenance of Zone L-2V's landscaping improvements.Any interested person shall be permitted to present written and oral testimony regarding these proceedings. The City Council may impose reasonable time limits on both the length of the entire public hearing and the length of each interested person's oral testimony. The City Council may also continue the public hearing from time to time. Protest Provisions Pursuant to California Constitution Article XIIID, Section 4 (e), at the Public Hearing, the City Council shall consider all protests against the proposed increased assessment. In addition to the property owner assessment ballots,written protests regarding the District and assessments may be filed with the City Clerk prior to or during the Public Hearing. The City shall not impose an assessment increase for Zone L-2V if there is a majority protest, as calculated set forth below. Assessment Ballot The amount of the assessment identified on the accompanying Assessment Ballot as"Your Parcel's Balloted Assessment Amount"represents your parcel's proportional special benefit of the total amount being balloted at the maximum assessment rate.Any time before the end of the Public Hearing, you may submit the Assessment Ballot to the City Clerk.To do so: mark the Ballot either" YES— IN FAVOR OF THE INCREASED ASSESSMENT" or" NO—OPPOSED TO THE INCREASED ASSESSMENT", sign the Ballot, seal the Ballot in the enclosed return envelope, and mail or deliver it to the City Clerk. If you do not use the envelope provided, the return envelope should have the words "ASSESSMENT BALLOT, DO NOT OPEN" printed on the outside to ensure it is not opened in advance of the Public Hearing. The Ballot may be submitted, changed or withdrawn at any time before the end of the Public Hearing. If you need a replacement Ballot, call the"Contact Person" listed below. Only ballots issued by the City are considered valid ballots (copies or facsimiles are not valid ballots). Any Ballot returned unmarked or unsigned,or not received by the City Clerk before the end of the public hearing will be rejected and not counted. The proposed new assessment will not be imposed for Zone L-2V if the Ballots submitted in opposition to the increased assessment exceed the Ballots submitted in favor of the assessment, with each Ballot weighted according to the dollar amount of the assessment on the property to which that Ballot relates. In such case, the properties within Zone L-2V will continue to be subject to annual assessments for maintenance of improvements up to the authorized maximum assessment rate per EBU of$350.1795 plus the annual inflationary adjustment based on the annual percentage change in the local Consumer Price Index that was previously established by the City Council for Zone L-2V. Only valid ballots received by the City Clerk before the end of the public hearing shall be counted. In addition to the property owner assessment ballots, written protests regarding the District and assessments may be filed with the Office of the City Clerk prior to or during the Public Hearing. Please ensure that your Assessor's Parcel Number (APN) listed on the accompanying Assessment Ballot is included on any written protest or correspondence so that your property can be correctly identified for the record. Please refer to the City's website for additional information and future actions upon completion of the ballot proceedings. Contact Information For more information, please contact the City's Public Works Department at 714.961.7170. ITEM NO. 7.5 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:1/2-2600 Job No:201812 Presented By:Bryan Hong, Interim Engineering Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341 SUMMARY: North County BRS Project, LLC proposes to develop Tract 17341, consisting of 80 single family residential lots on 40.65 useable acres. The project is located northeast of Dorinda Road and Stonehaven Drive, within the unincorporated area of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341, Job No. 201812. DISCUSSION: The proposed pad elevations place Tract 17341 in Pressure Zone 5B (1000-2). Staff requires the applicant to install offsite water infrastructure per a separate developer's agreement, to accommodate minimum expected system pressures and flow rate demands. Completion of the offsite water infrastructure is required before home construction can proceed. Tract 17341 is located within the District's Sewer Service Area. The District has an existing 10-inch sewer main in Stonehaven Drive that is adequate in size to serve the housing tract. The applicant is required to install the a gravity flow sewer system along the bottom of the proposed bridge at the tract entrance. The Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341 are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201812_T_C.docx Terms and Conditions Agreement 201812_Exhibit.pdf Exhibit Exhibit Date: MAY 22, 2018 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: NORTH COUNTY BRS PROJECT, LLC LOCATION OF PROJECT: NE AREA OF DORINDA RD. & STONEHAVEN DR., YORBA LINDA TRACT NUMBER: 17341 JOB NUMBER: 201812 LOT(S): 80 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 7) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. Page 2 of 5 NAME OF APPLICANT: NORTH COUNTY BRS PROJECT, LLC LOCATION OF PROJECT: TRACT 17341 – NE AREA OF DORINDA RD. & STONEHAVEN DR. 8) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water and/or Sewer facilities. 12) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Water Service. 13) X The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) X The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) X The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 19) X The applicant’s water facilities (on-site) shall be District owned and maintained. 20) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. Page 3 of 5 NAME OF APPLICANT: NORTH COUNTY BRS PROJECT, LLC LOCATION OF PROJECT: TRACT 17341 – NE AREA OF DORINDA RD. & STONEHAVEN DR. 21) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) X The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 32) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 33) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. Page 4 of 5 NAME OF APPLICANT: NORTH COUNTY BRS PROJECT, LLC LOCATION OF PROJECT: TRACT 17341 – NE AREA OF DORINDA RD. & STONEHAVEN DR. 34) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Sanitary Sewer Service. 37) X The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) X The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 41) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 42) X The applicant’s sewer facilities (on-site) shall be District owned and maintained. 43) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 45) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. Page 5 of 5 NAME OF APPLICANT: NORTH COUNTY BRS PROJECT, LLC LOCATION OF PROJECT: TRACT 17341 – NE AREA OF DORINDA RD. & STONEHAVEN DR. 46) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 47) X The applicant is required to complete offsite water infrastructure, per separate developer’s agreement, before home construction can proceed. 48) X The applicant shall install the gravity flow sewer system along the bottom of the proposed bridge near the tract entrance at Stonehaven Drive. I hereby certify that the foregoing Terms and Conditions were approved at the May 22, 2018 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and/or Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager N, I \ � I P=749.3 I P=748.3 27 28 2 9 =749 � _ 30 __ 6.2 =745. 31 P=744.7 \� I II 32- II P=]442 3\ \ / P=]43.2 \\ 24 W .- 34 X \ I P=]49.1 �55- w P=7431 ! ��88 vv \1 \ ` _ % (�\s\ 23 21 =747.20 1 9 10 /3 \` I P=743.1 oQ P=]49] 22 =749 =7�' P=745.9 / I / P=749.7 I / 7447 39 3q � EX. ATER =744. P=74f.0 _/ 37 MA I 1 MAIN n P=37 7 / P=734.9 / I f-- 8 P=728.0 / ( I 15 / /P=41 72 42 ` I P=720 0 / P=721.0 I y0/ 43 44 1 1 I IP.1.6 P.SEWER MAIN P=722.0 P=722 4 145 1 *72/ 14yy \ I P=]11.5 \ � I / I rJ _ 1 52 1�ssW� - I --- 1 P=718.3 J r 46 I �'' S1 50 P=721.71 oP io4.o P=719.0 P=719, 49 4a 47 1 TRACT 17341 BOUNDARY Z I �=720. P=720] P=721.2 / 1 m P=697 3 \\ TR ICT NO. 7341 6� w Ps3 W\ I I W• UP=690.3I I P=897.0 P=r�4 \� _ 64-- y ' \ _� 1,..,,std -�S' 2 �...� P=684. 2 / I 693 10 ' 55 -3s ss'-rA 1 I P=6832 P=685.8 / I I 63 58 I .J P=6628/ 6776 57 80 I I 61 62 9 65 P=677.0 I I P=671.5 56 59 P=6614 I P=682.0 P=862.7 P=671.2 P=665.7 P=663 2 1 / / \� 72 I / 8 ` P�09.9 I II P�71 5 \�` 6s 70 I I II P=641A P=619.1 P=614 I 71 \\ 67 �i=611 6 7 P=634.2 68 73 74 1 I I Q p=67 =634.2//, SS\% P=628.0 P=612.1 P�138 I II L\ IV\_ PROP.WATER MAIN P�169 p- 75 76 P=657.8 __w S'/' SS WSfi I- SSS P-650 4 _ P=642 8 3 � 1 P=6336 P=625.3 P=616.3 1 160 79 P=814 1 P=817.( 78 P=618.5 P=77 84.0 1 u I l\ -I InnIII / a11 I �W / v STONEHAVEN R - �009 / 1 EX.WAT R MAIN 1 I LOCATION MAP PREPARED BY: SCALE: EXHIBIT N.T.S. YORBA LINDA WATER DISTRICT DATE: WATER AND SEWER IMPROVEMENTS 1717 E. MIRALOMA AVENUE FOR TRACT 17341 05/01/2018 PLACENTIA, CALIFORNIA 92870 NORTH COUNTY BRS PROJECT, LLC FILENAME: (714) 701-3000 J-2018-12 ITEM NO. 7.6 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted:N/A To:Board of Directors Funding Source:District & Developer Funds From:Marc Marcantonio, General Manager Job No:201719 Presented By:Bryan Hong, Interim Engineering Manager Dept:Engineering Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061 SUMMARY: Shea Homes is proposing to redevelop an existing residence and nursery into housing Tract 18061, consisting of 22 single family residential lots on 12.45 acres. The project is located on east side of Lakeview Avenue, south of Buena Vista Avenue, within the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Amended Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061, Job No. 201719. DISCUSSION: The Board of Directors previously approved the Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061 on July 11, 2017. The Terms and Conditions required the applicant, Shea Homes, to loop the proposed onsite water system into Lakeview Avenue for water circulation and redundancy, and install private individual booster pumps for each residential lot to supplement the existing system pressures. In addition, Shea Homes was required to reroute the Lakeview sewer lift station force main into the proposed development and tie into the existing Lakeview Avenue sewer main. On April 24, 2018, the Board of Directors authorized staff to add the removal of the Lakeview sewer lift station to the Terms and Conditions for Water and Sewer Service with Shea Homes. Staff amended the Terms and Conditions to remove the requirement to reroute the force main. Shea Homes will be required to reroute the sewer trunk line through the proposed development and south along Lakeview Avenue, allowing the District to remove the Lakeview sewer lift station. The Amended Terms and Conditions for Water and Sewer Service with Shea Homes are attached for your consideration. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors previously approved the Terms and Conditions for Water and Sewer Service with Shea Homes for Tract 18061, on July 11, 2017. ATTACHMENTS: Name:Description:Type: 201719_Amended_T_C.docx Amended Terms and Conditions Exhibit 201719_Exhibit.pdf Exhibit - Tract 18061 Exhibit 201719S_Exhibit.pdf Exhibit - Offsite Sewer Exhibit Date: MAY 22, 2018 YORBA LINDA WATER DISTRICT AMENDED TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: 5802 & 5842 LAKEVIEW AVE., YORBA LINDA TRACT NUMBER: 18061 JOB NUMBER: 201719 LOT(S): 22 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer Page 2 of 6 NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE. (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water and/or Sewer facilities. 14) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Water Service. 15) X The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 16) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) X The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 18) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 19) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. Page 3 of 6 NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE. 20) X The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 21) X The applicant’s water facilities (on-site) shall be District owned and maintained. 22) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 23) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 24) The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 25) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 26) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 27) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 28) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 29) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 30) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 31) X The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 32) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new buildings. Page 4 of 6 NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE. 33) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 34) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 35) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 36) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 37) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 38) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 39) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Sanitary Sewer Service. 40) X The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 41) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 42) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 43) X The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 44) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. Page 5 of 6 NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE. 45) X The applicant’s sewer facilities (on-site) shall be District owned and maintained. 46) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 47) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 48) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 49) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) Page 6 of 6 NAME OF APPLICANT: SHEA HOMES LOCATION OF PROJECT: TRACT 18061 – 5802 & 5842 LAKEVIEW AVE. PROJECT SPECIFIC TERMS AND CONDITIONS 50) X The applicant shall loop the proposed onsite public water system into the existing Zone 1A water main pipeline at Lakeview Ave., per approved plans and District Specifications. 51) X The applicant shall install a private individual booster pump for each residential lot to supplement existing water system pressures. 52) X The applicant shall reroute the Richfield Sub-Trunk-1 sewer line through the proposed Tract 18061 and into the existing sewer main pipeline at Lakeview Ave., per approved plans and District Specifications. This will allow the District to abandon the Lakeview sewer lift station and force main. I hereby certify that the foregoing Amended Terms and Conditions were approved at the May 22, 2018 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Amended Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and/or Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager �� 41 I ERI ffEE] Ea JA-�At E0 PROPOSED WA TER CONNECTION 5 EM 10 PROJECT SITE 13 21 16 PEPPERGROVE 12 PROPOSED SEWER IM r All 20 17 FORCE MAIN LLI NEI 19 PROPOSED 8"WA TER ri � / L � / | | � / �| VICINITY MAP � | / � | | ��- � | \ N][ S m ~' ' . . \ ~ 57< 2r �V�� _ - -----_. | | | ---- - - l-----TIMBE SITE AJ N.T.S. � PREPARED BY: EXHIBIT SCALE� N.T.S. YORBALINDA WATER D|STR|CT � PROPOSED WATER AND SEWER IMPROVEMENTS u*/E� El 1717E. [N|RALOMAAVENUE FOR TRACT 18081 5/22/2018 PLA(�ENT|A. CALIFORNIA 92870 SHEAHOK�ES FILENAME: (714) 7O1'3100 J'2017'10 P OPOSED SEW R TRUNK LINE sae sacB 'B" JOIN EXISTING SEWER MANHOLE 6 � e 29a J +uxe -",.•. 30.)' BOT — 15.0 BOT25.0' BOT 321.4'± RIM 317.2'± RIM 318.1'± RIM \\ x 291.5 INV—OUT 292.5' INV—OUT 293.4 INV—OUT BE REMVEDIN' 31.5 BOT `II a i � 1 , + 322.4'± RIM O � �. � i 291.0 INV--OUT *� f I ; � —�"✓�� ' %' ��/ ��; En + y c Fes, J 1 25.0' BOT 315.5'± RIM 290.2' INV—OUT »I w i Poo„u ” i x�, � B i = I _ __ - -- - --- ------ ----- ------ - x 31 � +Jra +..ra +Jrz e I v +5 35 + -_ ______ X11 I JOIN EXISTING SEWER MANHOLE 17.0' BOT \ 305.6'± RIM I b,— — — LEGEND: 288,8' INV—OUT I %71I�( JW(�p�F $p r BOT = B070M OF TRENCH 1�/ M"IA�IV Ta It V1fV1t r PREPARED BY: EXHIBIT SCALE: N.T.S. - — YORBA LINDA WATER DISTRICT PROPOSED OFFSITE SEWER IMPROVEMENTS DATE: 1717 E. MIRALOMA AVENUE WITHIN TRACT 18061 5/22/2018 PLACENTIA, CALIFORNIA 92870 SHEA HOMES FILENAME: (714) 701-3100 J-2017-19 ITEM NO. 8.1 AGENDA REPORT Meeting Date: May 22, 2018 Total Budget:$1,500 To:Board of Directors Cost Estimate:$1,500 From:Marc Marcantonio, General Manager Prepared By:Bryan Hong, Interim Engineering Manager Subject:Draft 2018 Water Quality Report SUMMARY: Since 1990, California public water utilities have been required to provide annual water quality reports to their customers. This report is also known as the Consumer Confidence Report (CCR) which covers water quality testing and analysis from January to December of the previous calendar year. State and Federal laws require that this annual water quality report be provided to every customer by July 1 to ensure that customers are informed of the quality of their drinking water. STAFF RECOMMENDATION: That the Board of Directors approve the 2018 Water Quality Report and instruct staff to make it available on the District's website pursuant to State and Federal law regarding electronic delivery. DISCUSSION: State and Federal laws require that the District prepare an annual water quality report and make it available to its customers by July 1 of each year. This annual water quality report covers water quality monitoring, testing and analysis conducted from January to December of the previous calendar year. The purpose of this report is to inform customers of the quality of the water they are receiving. Since 2013, State and Federal laws allow electronic delivery of the annual water quality report. As a result, the District will save cost in printing and distribution and will make the report available via the District's website. Hard copies of the report will be available upon request. The District plans to provide information to their customers regarding the availability of the report on the customer water bills for the billing cycles of June and July. In 2017, over 23,000 analyses were conducted to ensure that the water that the District provides met all State and Federal drinking water regulations. In some cases, the District went beyond what is required by State and Federal laws, by providing additional monitoring for contaminants of concern. Staff is pleased to report that the District has never violated any drinking water regulation from both the State and Federal standards. Attached is a draft copy of the District's 2018 Water Quality Report for review and consideration by the Board. PRIOR RELEVANT BOARD ACTION(S): On May 23, 2017, the Board of Directors approved the 2017 Water Quality Report and its distribution. ATTACHMENTS: Name:Description:Type: Draft_2018_WQR.pdf Backup Material Backup Material f� I 2018 Water AQu lity .: ,f _ R ep rt 0 YL Wie r `"-• it ! �1 &Oorba Linda ,� ►� WATER DISTRICT DATA FOR 2017 Your 2018 Water Quality Report Since 1990, California public water utilities have been providing annual Water Quality Reports to their customers. This year’s report, also known as the “Consumer Confidence Report,”covers water quality testing from January to December 2017, unless otherwise specified. The Yorba Linda Water District’s (District) annual Water Quality Report is prepared in compliance with the regulations called for in the 1996 reauthori zation of the Safe Drink ing Water Act (SDWA). The reauthoriza - tion charged the United States Environ - mental Protec tion Agency (USEPA) with updating and strength ening the tap water regulatory program. USEPA and the State Water Resources Control Board, Division of Drinking Water (DDW) are the agencies responsible for establishing water quality standards. To ensure that your tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by water systems. The U.S. Food and Drug Admini stration regulations and California Law also establish limits for contaminants in bottled water that provide the same protection for public health. The State and Federal govern ments require that this annual Water Quality Report be provided to every customer to insure you are informed of the quality of your water. The District is committed to safeguarding its water supply and, as in years past, the water delivered to your home meets the standards required by the state and federal regulatory agencies. In 2017, we conducted over 23,000 analyses to ensure that your water is clean and safe to drink. We are proud to report that our water system has never violated any water quality standard from both the State and Federal drinking water regulations. In some cases, the District goes beyond what is required by providing additional monitoring for contaminants that may have health risks. We encourage you to read this report and to contact us with any questions you may have. This report contains important information about your drinking water. Translate it, or speak with someone who understands it. Este informe contiene información muy importante sobre su agua beber. Tradúzcalo ó hable con alquien que lo entienda bien. ~ 2 ~ THE CHRISMAN PUMPING PLANT, where water from the California Aqueduct begins its 2,882 foot ascent over the Tehachapi Mountains. Questions about your water? Contact us for answers. Yorba Linda Water District is an independent special district that provides water and sewer service to most of the City of Yorba Linda and to portions of Anaheim, Brea, Placentia and unincorporated Orange County. For more information about the District or your water service, please visit our website at www.ylwd.com or call (714) 701-3000. The Yorba Linda Water District Board of Directors’ regularly scheduled meetings are held on the second and fourth Tuesday of each month at 6:30 p.m. in the District boardroom located at 1717 E. Miraloma Avenue, Placentia, California 92870. water districts pump from the ground water basin to provide water to homes and businesses. Your water source depends on where you live or work within the boundaries of our community. Having multiple sources of water is beneficial for the District’s customers. Local ground - water is both high in quality and lower in cost than imported water, which must travel hundreds of miles through aqueduct systems. Having more than one source also improves the overall reliability of our water supply. To find out which water source is provided to your home or business, please call the District’s main line. Local Groundwater (Chlorine Disinfection) The District obtains approximately 70% of its water supplies from wells located within the District. The District’s groundwater sources include: Well No. 1, Well No. 5, Well No. 7, Well No. 10, Well No. 12, Well No. 18 and Well No. 19, which are located within Placentia city limits; and Well No. 11, Well No. 15, Well No. 20 and Well No. 21, which are located within Anaheim city limits. The District uses chlorine to disinfect the well water as it enters the distribution system. Imported Water (Chloramine Disinfection) The District obtains the remainder of the water from local whole - saler Municipal Water District of Orange County (MWDOC). MWDOC obtains water from regional supplier Metropolitan Water District of Southern California (MWD). MWD obtains water from Northern California via the California Aqueduct, and from the Colorado River via the Colorado River Aqueduct. MWD owns and operates the Robert B. Diemer water treatment plant located just north of western Yorba Linda where the water is treated to meet drinking water standards. MWD disinfects the water with chloramines, a combination of chlorine and ammonia. The Source of Your Water Can Change Throughout the Year In order to maximize the delivery of groundwater, the District may change their operating dynamics which would result in a source water change from import water to groundwater at different times throughout the year. Because your water sources may vary or may be a blend of these two supplies, you may notice a difference in the taste or hardness (mineral content) of the water. None of these factors affect the quality and safety of your water. Sources of Supply The District’s water supply is a blend of groundwater from our own wells and water imported from Northern California and the Colorado River by the Metropolitan Water District of Southern California (MWD). The source water for our wells is a natural aquifer that is replenished with water from the Santa Ana River, local rainfall, imported water, and through the Groundwater Replenishment System (GWRS). The GWRS is a three step process where the Orange County Water District takes highly treated wastewater from the Orange County Sanitation District and purifies the water through a state-of-the-art purification process consisting of micro - filtra tion, reverse osmosis, and ultraviolet light with hydrogen peroxide. This near-distilled-quality water is then transported to percolation basins where the GWRS water naturally filters through sand and gravel to the groundwater basin managed by the Orange County Water District. The groundwater basin is approximately 350 square miles in area and lies beneath most of northern and central Orange County. The Yorba Linda Water District and more than 20 cities and retail The Quality of Your Water is Our Primary Concern ~ 3 ~ Nationwide, more than 1 trillion gallons of water are lost annually due to household leaks. That’s equal to the annual water use of more than 11 million homes. The average household can waste more than 10,000 gallons each year due to correctable leaks. That’s enough to wash 270 loads of laundry! Ten percent of homes have leaks that waste 90 gallons or more per day! Common sources include toilets, faucets, showerheads, and landscape irrigation. But you should also consider less obvious sources of leaks: water heaters, ice makers, dishwashers, and filtration systems. Many of these are easily correctable, and fixing them can save about 10 percent on the average water bill. Be sure to check your toilet for leaks at least once a year. Put food coloring in the tank. If it seeps into the bowl without flushing, there’s a leak. And if your toilet flapper doesn’t close properly after flushing, replace it. Remember, one drip a second adds up to five gallons lost per day! So regularly check your faucets and showerheads, as well as all hoses and connectors. Many household leaks can be solved with simple tools and a little education — and fortunately, Do-It- Yourselfers have access to multiple resources. But even if you must pay for repairs, you will still save money in the long run. For more information on water conservation, visit www.ocwatersmart.com. Save Money & Water: Learn to Stop Leaks in Your Home THE COLORADO RIVER Water is conveyed over 240 miles from the River to Lake Mathews, just outside the City of Corona, from where it’s distributed throughout Southern California. Basic Information About Drinking Water Contaminants The sources of drinking water (both public tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and groundwater. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radio active material. Water also picks up substances resulting from the presence of animals or from human activity. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline (1-800-426-4791). Contaminants that may be present in source water include: •Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife. Cryptosporidium is a microscopic organism that, when ingested, can cause diarrhea, fever, and other gastrointestinal maladies. The organism comes from animal and/or human waste and may be found in surface (imported) water. A standard treatment process that includes sedimentation, filtration, and disinfection can eliminate Cryptosporidium contamination. •Pesticides and herbicides that may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses. •Inorganic contaminants, such as salts and metals that can be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. •Organic chemical contaminants, including synthetic and volatile organic chemicals that are by-products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, agricultural application and septic systems. •Radioactive contaminants that can be naturally occurring or be the result of oil and gas production and mining activities. Special Risk Populations Some individuals may be more vulner able to the effects of possible contami nants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemo - therapy, persons who have undergone organ trans plants, some elderly persons, infants, persons infected with HIV/AIDS, or persons with other immune system disorders can be particularly at risk from infections These persons should seek advice from their health care providers about drinking water The USEPA/Center for Disease Control guidelines on appropriate means to lessen the risks of infection by Cryptosporidium or other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791). Fluoride The District does not add fluoride to its groundwater supplies. Naturally occurring fluoride is present in the aquifer. In 1995, the California Legislature passed a bill mandating that all large water agencies fluoridate their supplies, but only if the state or “somebody” provided the agencies with the funds to do so. To date, the state has not come up with the funds to implement fluoridation. MWD commenced fluoridation of the drinking water it supplies to Southern California in November of 2007. The District purchases approximately 30% of its water from MWD. Because of MWD’s decision and the District’s dual sources of water (groundwater and import), the District is faced with a situation where some of its customers will receive water fluoridated by MWD, some will receive non-fluoridated water, and some will receive a blend of fluoridated and non-fluoridated water. If you wish to know the approximate level of fluoride in your tap water, or specific water service area, please call the Water Quality Engineer, at (714) 701-3000. Additional information about the fluoridation of drinking water can be found through the following sources: U.S. Centers for Disease Control and Prevention: www.cdc.gov/fluoridation/ •1-888-CDC-INFO (1-888-232-4636) State Water Resources Control Board, Division of Drinking Water www.waterboards.ca.gov/drinking_water/ certlic/drinkingwater/Fluoridation.shtml American Dental Association http://www.ada.org/en/public-programs/advocating-for-the- public/fluoride-and-fluoridation/ada-fluoridation-resources American Water Works Association: www.awwa.org ~ 4 ~ Federal and StateWater Quality Regulations Water Quality Issues that Could Affect Your Health About Lead in Tap Water If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The District is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you do so, you may wish to collect the flushed water and reuse it for another beneficial purpose, such as watering plants. If you are concerned about lead in your water, you may wish to have your water tested. Informa tion on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or on the web at: www.epa.gov/safewater/lead. There are no known lead service lines for potable water in the District. Please see chart titled “Lead and Copper Action Levels for Residential Taps” on page 7 for more District-specific information. ~ 5 ~ 2017 Metropolitan Water District of Southern California Treated Surface Water PHG, or Average Range of MCL Typical Source Chemical MCL (MCLG) Amount Detections Violation? of Chemical Inorganic Chemicals – Tested in 2017 Aluminum (ppm) 1 0.6 0.16 ND – 0.13 No Treatment Process Residue, Natural Deposits Fluoride (ppm) Control Range 0.6 – 1.2 ppm 0.7 0.6 – 0.9 No Water Additive for Dental Health treatment-related Optimal Level 0.7 ppm Secondary Standards* – Tested in 2017 Aluminum (ppb) 200* 600 160 ND – 130 No Treatment Process Residue, Natural Deposits Chloride (ppm) 500* n/a 50 34 – 66 No Runoff or Leaching from Natural Deposits Color (color units) 15* n/a 1 1 No Naturally-occurring Organic Materials Odor (threshold odor number) 3* n/a 2 2 No Naturally-occurring Organic Materials Specific Conductance (µmho/cm) 1,600* n/a 490 351 – 630 No Substances that Form Ions in Water Sulfate (ppm) 500* n/a 96 65 – 127 No Runoff or Leaching from Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 294 213 – 374 No Runoff or Leaching from Natural Deposits Unregulated Chemicals – Tested in 2017 Alkalinity, total as CaCO3 (ppm) Not Regulated n/a 61 48 – 74 n/a Runoff or Leaching from Natural Deposits Boron (ppm) NL = 1 n/a 0.1 0.1 n/a Runoff or Leaching from Natural Deposits Calcium (ppm) Not Regulated n/a 28 20 – 36 n/a Runoff or Leaching from Natural Deposits Hardness, total as CaCO3 (ppm) Not Regulated n/a 119 82 – 156 n/a Runoff or Leaching from Natural Deposits Hardness, total (grains/gallon) Not Regulated n/a 7 4.8 – 9.1 n/a Runoff or Leaching from Natural Deposits Magnesium (ppm) Not Regulated n/a 12 8.1 – 16 n/a Runoff or Leaching from Natural Deposits pH (pH units) Not Regulated n/a 8.4 8.2 – 8.6 n/a Hydrogen Ion Concentration Potassium (ppm) Not Regulated n/a 2.8 2.4 – 3.2 n/a Runoff or Leaching from Natural Deposits Sodium (ppm) Not Regulated n/a 51 39 – 63 n/a Runoff or Leaching from Natural Deposits Total Organic Carbon (ppm) TT n/a 2.4 1.8 – 3.0 n/a Various Natural and Man-made Sources ppb = parts-per-billion; ppm = parts-per-million; pCi/L = picoCuries per liter; µmho/cm = micromhos per centimeter; ND = not detected; MCL = Maximum Contaminant Level; (MCLG)= federal MCL Goal; PHG = California Public Health Goal; NL = Notification Level; n/a = not applicable; TT = treatment technique *Chemical is regulated by a secondary standard. Turbidity – combined filter effluent Treatment Turbidity TT Typical Source Metropolitan Water District Diemer Filtration Plant Technique Measurements Violation? of Chemical 1) Highest single turbidity measurement 0.3 NTU 0.08 No Soil Runoff 2) Percentage of samples less than 0.3 NTU 95% 100% No Soil Runoff Turbidity is a measure of the cloudiness of the water, an indication of particulate matter, some of which might include harmful microorganisms. NTU = nephelometric turbidity units Low turbidity in Metropolitan’s treated water is a good indicator of effective filtration. Filtration is called a ”treatment technique” (TT). A treatment technique is a required process intended to reduce the level of chemicals in drinking water that are difficult and sometimes impossible to measure directly. Unregulated Chemicals Requiring Monitoring Notification Average Range of Most Recent Chemical Level PHG Amount Detections Sampling Date Chlorate (ppb) 800 n/a 53 41.2 – 67.6 2013 Chromium, Hexavalent (ppb) n/a 0.02** 0.07 0.03 – 0.11 2013 Chromium, Total (ppb)*** MCL = 50 MCLG = 100 <0.2 ND – 0.5 2014 Molybdenum, Total (ppb) n/a n/a 4.7 4.5 – 5 2014 Strontium, Total (ppb) n/a n/a 931 854 – 1,070 2014 Vanadium, Total (ppb) 50 n/a 2.8 2.3 – 3 2014 **There is currently no MCL for hexavalent chromium. The previous MCL of 10 ppb was withdrawn on September 11, 2017. ***Total chromium is regulated with an MCL of 50 ppb but was not detected, based on the detection limit for purposes of reporting of 10 ppb. Total chromium was included as part of the unregulated chemicals requiring monitoring. ~ 6 ~ Table Legend What is a Water Quality Goal? In addition to mandatory water quality standards, USEPA and the DDW have set voluntary water quality goals for some contaminants. Water quality goals are often set at such low levels that they are not achiev able in practice and are not directly measurable. Nevertheless, these goals provide useful guidance and directions for water management practices.The chart in this report includes three types of water quality goals: S Maximum Contaminant Level Goal (MCLG):The level of a contami nant in drinking water below which there is no known or expected risk to health. MCLGs are set by the USEPA. S Maximum Residual Disinfectant Level Goal (MRDLG):The level of a disinfectant added for water treatment below which there is no known or expected risk to health. MRDLGs are set by USEPA. S Public Health Goals (PHG):The level of a contaminant in drinking water below which there is no known or expected risk to health. PHGs are set by the California Environmental Protection Agency – Office of Environmental Health Hazard Assessment. What are Water Quality Standards? Drinking water standards established by the USEPA and DDW set limits for sub stances that may affect consumer health or aesthetic qualities of drinking water.The chart in this report shows the following types of water quality standards: S Maximum Contaminant Level (MCL):The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible. S Maximum Residual Disinfectant Level (MRDL):The level of a disinfectant added for water treatment that may not be exceeded at the consumer’s tap. S Secondary MCLs are set to protect the odor, taste, and appearance of drinking water. S Primary Drinking Water Standard:MCLs for contaminants that affect health along with their monitoring and reporting requirements and water treatment requirements. S Regulatory Action Level (AL):The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements that a water system must follow. Measurement Information In order to ensure that tap water is safe to drink, USEPA and DDW prescribe regulations that limit the amount of certain contaminants in water provided by public water systems. The tables list all the drinking water contaminants that the District detected above the reporting limits during the 2016 calendar year. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing done for the period January 1 through December 31, 2017. The DDW requires monitoring for certain contaminants less often than every year because the concentrations of these contaminants are not expected to vary significantly from year to year. Thus, some of the data, though representative of current water quality, is more than one year old. The District contracts with state certified, independent laboratories to perform most of the District’s water quality testing. How are Contaminants Measured? S Parts per million (ppm)or S Parts per billion (ppb)or S Parts per trillion (ppt)or milligrams per liter (mg/L) micrograms per liter (µg/L) nanograms per liter (ng/L) What Do the Abbreviations Represent? S pCi/L = picoCuries per liter S ND = not detected S NTU = nephelometric turbidity units S n/a = not applicable S TON = Threshold Odor Number S NL = Notification Level S µmho/cm = micromhos per centimeter 2017 Yorba Linda Water District Groundwater Quality PHG Average Range of MCL Most Recent Typical Source Chemical MCL (MCLG) Amount Detections Violation? Sampling Date of Chemical Radiologicals Gross Alpha (pCi/L) 15 (0) <3 ND – 4.47 No 2017 Erosion of Natural Deposits Uranium (pCi/L) 20 0.43 6.72 3.06 – 9.72 No 2017 Erosion of Natural Deposits Inorganic Chemicals Arsenic (ppb) 10 0.004 2.4 ND – 5.1 No 2017 Erosion of Natural Deposits Barium (ppm) 1 2 <0.1 ND – 0.11 No 2017 Erosion of Natural Deposits Fluoride (ppm) 2 1 0.47 0.4 – 0.53 No 2017 Erosion of Natural Deposits Nitrate (ppm as N) 10 10 1.79 0.94 – 2.65 No 2017 Fertilizers, Septic Tanks Nitrate+Nitrite (ppm as N) 10 10 1.8 0.94 – 2.66 No 2017 Fertilizers, Septic Tanks Secondary Standards* Chloride (ppm) 500* n/a 123 109 – 140 No 2017 Erosion of Natural Deposits Color (color units) 15* n/a 0.45 ND – 3 No 2017 Naturally-occuring organic materials Foaming Agents (MBAS) (ppb) 500* n/a ND ND – 20 No 2017 Municipal and Industrial Waste Discharge Manganese (ppb) 50* n/a < 20 ND – 130 No 2017 Erosion of Natural Deposits Specific Conductance (µmho/cm) 1,600* n/a 1,080 1,010 – 1,180 No 2017 Erosion of Natural Deposits Sulfate (ppm) 500* n/a 147 118 – 178 No 2017 Erosion of Natural Deposits Total Dissolved Solids (ppm) 1,000* n/a 677 592 – 746 No 2017 Erosion of Natural Deposits Turbidity (NTU) 5* n/a <0.1 ND – 0.7 No 2017 Erosion of Natural Deposits Unregulated Chemicals Alkalinity, total (ppm as CaCO3) Not Regulated n/a 226 214 – 245 n/a 2017 Erosion of Natural Deposits Bicarbonate (ppm as HCO3) Not Regulated n/a 275 261 – 298.7 n/a 2017 Erosion of Natural Deposits Boron (ppm) NL = 1 n/a 0.26 0.22 – 0.29 n/a 2017 Erosion of Natural Deposits Bromide (ppm) Not Regulated n/a 0.18 ND – 0.39 n/a 2017 Erosion of Natural Deposits Calcium (ppm) Not Regulated n/a 96.8 75.3 – 117 n/a 2017 Erosion of Natural Deposits Hardness, total (grains/gal) Not Regulated n/a 19.4 15.7 – 22.7 n/a 2017 Erosion of Natural Deposits Hardness, total (ppm as CaCO3) Not Regulated n/a 330 268 – 387 n/a 2017 Erosion of Natural Deposits Magnesium (ppm) Not Regulated n/a 21.6 18.9 – 24.5 n/a 2017 Erosion of Natural Deposits Perfluorooctane Sulfonic Acid (ppt) Not Regulated n/a 0.028 ND – 0.053 n/a 2017 Man-made Sources Perfluorooctanic Acid (ppt) Not Regulated n/a 0.022 ND – 0.035 n/a 2017 Man-made Sources pH (pH units) Not Regulated n/a 7.7 7.5 – 8 n/a 2017 Acidity, hydrogen ions Potassium (ppm) Not Regulated n/a 5.7 4.6 – 8.7 n/a 2017 Erosion of Natural Deposits Sodium (ppm) Not Regulated n/a 94.8 82.4 – 107 n/a 2017 Erosion of Natural Deposits Total Organic Carbon (ppm) Not Regulated n/a 1.06 0.74 – 1.79 n/a 2017 Various Natural and Man-made Sources Vanadium (ppb) NL = 50 n/a 4.7 3.4 – 8.4 n/a 2017 Erosion of Natural Deposits; Industrial Discharge ppt = parts per trillion; ppb = parts-per-billion; ppm = parts-per-million; pCi/L = picoCuries per liter; NTU = nephelometric turbidity units; ND = not detected; n/a = not applicable; <= average is less than the detection limit for reporting purposes; MCL = Maximum Contaminant Level; (MCLG)= federal MCL Goal; PHG = California Public Health Goal; µmho/cm = micromho per centimeter *Contaminant is regulated by a secondary standard to maintain aesthetic qualities (taste, odor, color). Unregulated Chemicals Requiring Monitoring Chemical Notification Level PHG Average Amount Range of Detections Most Recent Sampling Date 1,4-Dioxane (ppb) 1 n/a 0.57 0.55 – 0.59 2013 Chlorate (ppb) 800 n/a 193 168 – 218 2013 Chromium, Hexavalent (ppb) n/a 0.02** 0.17 0.15 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 11.6 11.1 – 12 2013 Perfluorooctane Sulfonic Acid (ppb) n/a n/a 0.0472 0.047 – 0.0474 2013 Perfluorooctanic Acid (ppb) n/a n/a 0.025 0.0241 – 0.0259 2013 Strontium, Total (ppb) n/a n/a 860 832 – 888 2013 Vanadium, Total (ppb) 50 n/a 4.3 4.2 – 4.3 2013 **There is currently no MCL for hexavalent chromium. The previous MCL of 10 ppb was withdrawn on September 11, 2017. Source Water Assessments Imported (MWD) Water Assessment Every five years, MWD is required by DDW to examine possible sources of drinking water contamination in its State Water Project and Colorado River source waters. The most recent watershed sanitary surveys of its source water supplies from the Colorado River was updated in 2015 and the State Water Project was updated in 2016. Water from the Colorado River is considered to be most vulnerable to contamination from recreation, urban/stormwater runoff, increasing urbanization in the watershed, and wastewater. Water supplies from Northern California’s State Water Project are most vulnerable to contamination from urban/stormwater runoff, wildlife, agriculture, recreation, and wastewater. USEPA also requires MWD to complete one Source Water Assessment (SWA) that utilizes information collected in the water shed sanitary surveys. MWD completed its SWA in December 2002. The SWA is used to evalu ate the vulnerability of water sources to con - tamination and helps deter mine whether more protective measures are needed. A copy of the most recent summary of either Watershed Sanitary Survey or the SWA can be obtained by calling MWD at (800) CALL-MWD (225-5693). Groundwater Assessment Vulnerability assessments of potential sources of contamination for Wells 20 and 21 were conducted in June 2011 and June 2014, respectively. The groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage facilities; historic gas stations; metal plating/finishing/ fabricating plants; automobile repair shops; furniture repair and manufacturing; junk/scrap/salvage yards; machine shops; NPDES/WDR permitted discharges; photo processing/printing; recreational area surface water use; sewer collection systems; oil wells; gas stations; plastic/synthetic producers; above ground storage tanks; artificial recharge projects using non-potable water; car washes; construction/demolition staging areas; dredging; hardware/lumber/part stores; parking lots; transportation corridors; water supply wells; body shops, automobile repair shops; electrical/electronic manufacturing; fleet/truck/bus terminals; dry cleaners; appliance/electronic repair; medical/dental offices/clinics; office buildings; surface water; decommissioned inactive underground storage tanks; upgraded and/or registered underground storage tanks; monitoring wells; hospitals, and parks. Vulnerability assessments of potential sources of contamination for Wells 19 and 18 were completed in May 2004 and September 2005, respectively. The groundwater sources are considered most vulnerable to the following activities not associ ated with detected contaminants: gas stations; dry cleaners; metal plating/ finishing/fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; sewer collection systems; food processing, and chemical/petroleum processing/storage. Vulnerability assessments of potential sources of contamination for Wells 11 and 15 were completed in April 2003. These groundwater sources are considered most vulnerable to the following activities not associated with detected contaminants: chemical/petroleum processing/storage; metal plating/finishing/fabricating; and plastics/synthetics production. The District completed an assessment of its Wells 1, 5, 7, 10, and 12 in January 1999. The wells are considered most vulnerable to contaminants produced by the following activities: gas stations; dry cleaners; metal plating/finishing/ fabricating plants; plastic/synthetic producers; underground injection of commercial/industrial discharges; underground storage tanks; agricultural drainage; fertilization, pesticide and herbicide application; automobile-body and repair shops; and chemical/petroleum processing/storage. A copy of the complete assessment is available at State Water Resources Control Board, Division of Drinking Water at 605 West Santa Ana Boulevard, Building 28, Room 325, Santa Ana, California 92701. ~ 7 ~ 2017 Yorba Linda Water District Distribution System Water Quality MCL Average Range of MCL Typical Source Type (MRDL/MRDLG) Amount Detections Violation? of Chemical Disinfectant Residual and Disinfection By-Products Chlorine Residual (ppm) (4 / 4) 1.35 0.11 – 2.76 No Disinfectant Added for Treatment Total Trihalomethanes (ppb) 80 36 ND – 30 No Byproducts of Chlorine Disinfection Haloacetic Acids (ppb) 60 11 1.7 – 19 No Byproducts of Chlorine Disinfection Aesthetic Quality Color (color units) 15* ND ND No Naturally-occuring organic materials Odor (threshold odor number) 3* ND ND No Naturally-occuring organic materials Turbidity (NTU) 5* <0.1 ND – 0.9 No Erosion of natural deposits Eight locations in the distribution system are tested quarterly for total trihalomethanes and haloacetic acids. Thirty-seven locations are tested monthly for color, odor and turbidity. MRDL = Maximum Residual Disinfectant Level; MRDLG = Maximum Residual Disinfectant Level Goal; <= detected but average is less than the reporting limit; NTU = nephelometric turbidity unit; ND = not detected *Chemical is regulated by a secondary standard to maintain aesthetic qualities (color, odor, and taste). Microbiological MCL MCLG Highest Monthly Positive Samples MCL Violation? Typical Source of Contaminant Total Coliform Bacteria 5% 0 1.1% No Naturally present in the environment No more than 5% of the monthly samples may be positive for total coliform bacteria. The occurrence of 2 consecutive total coliform positive samples, one of which contains fecal coliform/E. coli, constitutes an acute MCL violation. Lead and Copper Action Levels at Residential Taps Action Level Public 90th Percentile Sites Exceeding AL / AL Typical Source (AL) Health Goal Value Number of Sites Violation? of Chemical Lead (ppb) 15 0.2 ND 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Copper (ppm ) 1.3 0.3 0.5 0 / 47 No Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits Every three years, at least 37 residences are tested for lead and copper at-the-tap. The most recent set of samples were collected in October 2015. Lead was detected in 3 homes; none exceeded the Action Level. Copper was detected in 41 homes; none exceeded the Action Level. The regulatory Action Level is the concentration at which, if exceeded in more than ten percent of the homes tested, triggers treatment or other requirements that a water system must follow. The Yorba Linda Water District complied with the lead and copper Action Levels. In 2017, no school submitted a request to be sampled for lead. Unregulated Chemicals Requiring Monitoring in the Distribution System Chemical Notification Level PHG Average Amount Range of Detections Most Recent Sampling Date Chlorate (ppb) 800 n/a 151 56.2 – 239 2013 Chromium, Hexavalent (ppb) n/a 0.02** 0.12 0.04 – 0.18 2013 Molybdenum, Total (ppb) n/a n/a 8.6 4.8 – 13 2013 Strontium, Total (ppb) n/a n/a 926 763 – 1,070 2013 Vanadium, Total (ppb) 50 n/a 3.7 2.7 – 4.6 2013 **There is currently no MCL for hexavalent chromium. The previous MCL of 10 ppb was withdrawn on September 11, 2017. Total Coliform Rule This Consumer Confidence Report (CCR) reflects changes in drinking water regulatory requirements during 2016. All water systems are required to comply with the state Total Coliform Rule. Effective April 1, 2016, all water systems are also required to comply with the federal Revised Total Coliform Rule. The new federal rule maintains the purpose to protect public health by ensuring the integrity of the drinking water distribution system and monitoring for the presence of microbials (i.e., total coliform and E. coli bacteria). The U.S. EPA anticipates greater public health protection as the new rule requires water systems that are vulnerable to microbial contamination to identify and fix problems. Water systems that exceed a specified frequency of total coliform occurrences are required to conduct an assessment to determine if any sanitary defects exist. If found, these must be corrected by the water system. Arsenic While your drinking water meets the federal and state standard for arsenic, it does contain low levels of arsenic. The arsenic standard balances the current understanding of arsenic’s possible health effects against the costs of removing arsenic from drinking water. The U.S. Environmental Protection Agency continues to research the health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems. Yorba Linda Water District 1717 E Miraloma Avenue •Placentia, California 92870 (714) 701-3000 •www.ylwd.com . Showers & Baths: 8% Clothes Washers: 9% Toilets: 11% Dishwashers: 1% Landscaping: 58%Leaks: 7% Faucets: 6% Data is representative of average consumption; your water usage may vary. Landscaping: 58% The Need to Conserve Water Remains A High Priority Throughout California Your water meter is usually located between the side walk and curb under a cement cover. Remove the cover by insert ing a screwdriver in the hole in the lid and then care fully lift the cover. The meter reads straight across, like the odometer on your car. Read only the white numbers (0895). If you are trying to determine if you have a leak, turn off all the water in your home, both indoor and out door faucets, and then check the red or black triangular dial for any move ment of the low-flow indicator. If there is movement, that indicates a leak between the meter and your plumbing system. ❶Low-Flow Indicator — The low flow indicator will spin if any water is flowing through the meter. ❷Sweep Hand — Each full revolution of the sweep hand indicates that one cubic foot of water (7.48 gallons) has passed through the meter. The markings at the outer edge of the dial indicate tenths and hundredths of one cubic foot. ❸Meter Register — The meter register is a lot like the odometer on your car. The numbers keep a running total of all the water that has passed through the meter. The register shown here indicates that 89,505 cubic feet of water has passed through this meter. How to Read Your Residential Water Meter S Check your sprinkler system for leaks, overspray, and broken sprinkler heads and repair promptly. This can save countless gallons each time you water. •Water plants in the early morning. It reduces evaporation and ensures deeper watering. •Plug the sink instead of running water to rinse your razor or wet your toothbrush. This can save upwards of 300 gallons of water a month. Where Do We Use Water the Most? Outdoor watering of lawns and gardens makes up approxi mately 60% of home water use. By reducing your outdoor water use — by either cutting back on irrigation or planting more drought tolerant landscaping — you can dramatically reduce your overall water use. Save the most where you use the most: Make your outdoor use efficient. Where Can You Learn More? There’s a wealth of information on the internet about Drinking Water Quality and water issues in general. Some good sites to begin your own research are: Metropolitan Water District of So. California:www.mwdh2o.com California Department of Water Resources:www.water.ca.gov The Water Education Foundation:www.watereducation.org To learn more about Water Conservation & Rebate Information: www.bewaterwise.com •www.ocwatersmart.com And to see the Aqueducts in action, checkout these two videos: Wings Over the State Water Project:youtu.be/8A1v1Rr2neU Wings Over the Colorado Aqueduct:youtu.be/KipMQh5t0f4 Southern California has an arid climate and the need for wise water use must remain a part of everyone’s daily lives. Simple water saving acts like the ones listed here can save countless gallons of water every day. 5 6 0 08950 1 2 3 4 5 6 7 8 9 CUBIC FEET WATER METER ❶ ❷ ❸ ITEM NO. 8.2 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted:No To:Board of Directors From:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Assistant Subject:Transmittal of Election Information to the Orange County Registrar of Voters for the November 6, 2018 General Election STAFF RECOMMENDATION: That the Board of Directors authorize the Board Secretary to submit the Transmittal of Election Information to the Orange County Registrar of Voters, indicating that a Candidate's Statement of Qualifications is to contain no more than 400 words and will not be paid for by the District. DISCUSSION: Staff received the attached form from the Orange County Registrar of Voters requesting information relative to the November 6, 2018 General Election. In addition to providing a map of YLWD’s boundaries, the District needs to identify if it intends to limit a Candidate’s Statement of Qualifications to 200 or 400 words and if it will pay for the associated cost of publication. While the estimated cost of the 2018 General Election has been included in the draft FY19 budget, the cost to pay for candidate statements has not. The deposit amount for the 2016 general election was $947 per candidate (based on two candidates submitting statements for the same seat). PRIOR RELEVANT BOARD ACTION(S): For the November 2016 General Election, the Board determined to limit candidate statements to 200 words. Historically, the District has not paid for the publication of these statements. ATTACHMENTS: Name:Description:Type: Transmittal_of_Election_Info.pdf Backup Material Backup Material NEAL KELLEY Registrar of Voters Aaw�% REGISTRAR OF VOTERS Mailing Address: P.O. Box 11298 1300 South Grand Avenue, Bldg. C IV Santa Ana, California 92711 Santa Ana, California 92705 (714)567-7600 FAX(714) 567-7627 ocvote.corn E C E IV E May 1, 2018 MAY 0-7 2018 BVI TO: Manager/Director FM: Marcia Nielsen, Candidate & Voter Services Manager RE: Election Information for the November 6, 2018 General Election Enclosed is a Transmittal of Election Information form to be completed and returned to the Registrar of Voters' office by May 25, 2018. On the Transmittal of Election Information form, please list the name(s) of Director(s) whose term(s) expire and whose seat(s) will be scheduled for election on November 6, 2018. This would include any Director(s) appointed since your last election. Appointed Directors must file for the two-year unexpired term if they were appointed to fill a vacancy which would not have been scheduled for election until 2020. We also need to know if your District will or will not pay for a Candidate's Statement of Qualifications and if the District is authorizing 200 or 400 words to be used in that statement. Please send the completed Transmittal of Election Information form to me at 1300 South Grand Avenue, Building C, Santa Ana, CA 92705 or email to Marcia.Nielsen(&rov.ocoov.com. Pursuant to Elections Code § 10522, the District is required to submit a map showing the current district boundary lines, with divisions (if any), regardless if changes have occurred by May 25, 2018. We would prefer to receive the map in shape file format by email to Matthew Eimers at Matthew.Eimers(d�rov.ocaov.com. Candidate Filing for the November 6, 2018 General Election will be July 16, 2018 through August 10, 2018, 5:00 p.m. The Candidate's Handbook will be on our website at the middle of June. We ask that you post this information to advise your members of these important dates. If you have any questions, please contact me at Marcia.Nielsen(a�rov.ocaov.com or (714) 567-7568. Thanks for your assistance. Enclosure TRANSMITTAL OF ELECTION INFORMATION SPECIAL DISTRICT (EC§10509, §10522) DISTRICT DISTRICT BOUNDARIES: Choose One: ❑ I will send the Registrar of Voters an electronic shape file of District boundaries and the boundaries of the Divisions of the District, if any, in which a Director is to be elected at the November 6, 2018 General Election. (Note: This is the Registrar of Voters' preferred method of transmittal.) ❑ Attached is a map showing the boundaries of this District and the boundaries of the Divisions of the District, if any, in which a Director is to be elected at the November 6, 2018 General Election. Choose One: Voters in the District will be voting: ❑ At-large ❑ By Division THE ELECTIVE OFFICES FOR WHICH AN ELECTION WILL BE HELD WITHIN THE SPECIAL DISTRICT ON NOVEMBER 6, 2018 ARE: Choose One: Director(s) to be elected at-large (# of directors) OR Director(s) to be elected in the following Divisions: in Division (#of directors) (# of division) in Division (#of directors) (#of division) in Division (#of directors) (#of division) in Division (#of directors) (#of division) Please list below the names of the Incumbents/Appointed Incumbents for the above-mentioned positions: (Name) ❑ Elected ❑ Appointed (If appointed, the term ends in 20_.) (Name) ❑ Elected ❑ Appointed (If appointed, the term ends in 20_.) (Name) ❑ Elected ❑ Appointed (If appointed, the term ends in 20_.) (Name) ❑ Elected ❑ Appointed (If appointed, the term ends in 20_.) The District authorizes the Candidate's Statement of Qualifications to contain no more than: (Circle one) (200) or (400) words. The District (will) or(will not) pay for a Candidate's Statement of Qualifications. Dated (Signature) ITEM NO. 8.3 AGENDA REPORT Meeting Date: May 22, 2018 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Delia Lugo, Finance Manager Subject:Utilization of Energy Services Company (ESCO) for Management of Energy Savings Performance Contract (ESPC) STAFF RECOMMENDATION: That the Board of Directors authorize staff to issue a Request for Qualifications (RFQ) to implement an Energy Service Performance Contract (ESPC) under California Government Code 4217.10 - 4217.18. DISCUSSION: Since January of 2018 staff has been researching the potential benefits an energy savings performance contract has to offer the District. Energy Savings Performance Contracting (ESPC) is a budget-neutral approach to make building improvements that reduce energy and water use and increase operational efficiency. By partnering with an energy service company (ESCO), the District can use an ESPC to pay for today's facility upgrades with tomorrow's energy savings—without tapping into capital budgets. State and local governments can implement ESPC projects in their own facilities, as well as promote and support ESPC projects through ESPC programs. ESPC Key Characteristics The legislated purpose is to achieve energy savings and ancillary benefits. Savings guarantees are mandatory. Measurement and verification is mandatory. Savings must exceed payments for each contract year. Contract term cannot exceed 25 years. ESPC Key Benefits Infrastructure improvements that pay for themselves over time. Ability to purchase long-payback equipment by bundling with short-payback ECMs. Reduced vulnerability to budget impacts from utility rate hikes and extreme weather. Enhanced ability to plan and budget accounts. Guaranteed cost savings and equipment performance Government Code Section 4217 authorizes local governments to enter into energy contracts on terms that are found to be "in the best interests" of the agency, "notwithstanding any other provision of law." In essence, this law allows a public entity to single-source or "direct-engagement" into an energy contract so long as the anticipated costs for the energy project or efficiency services are less that the anticipated energy cost savings to be derived from those services. In order to engage in an Energy Service Performance Contract, the District must develop a Request for Qualifications (RFQ) and solicit responses. An RFQ defines services requested by an agency and evaluates respondents based on experience and technical qualifications rather than cost. If this process is approved and an Energy Service Company (ESCO) is selected, the ESCO will present to the Board their findings and recommendations. Based on the Board's review of the ESCO's findings and recommendations, they may determine whether or not to proceed with the ESPC. ITEM NO. 8.4 AGENDA REPORT Meeting Date: May 22, 2018 Budgeted:Yes Total Budget:$25,000 To:Board of Directors Funding Source:All Funds From:Marc Marcantonio, General Manager Account No:1-2010-0780-00 Presented By:Staff Dept:Administration Reviewed by Legal:No Prepared By:Kaden Young, Management Analyst Subject:Final Draft of Strategic Plan SUMMARY: The Yorba Linda Water District (YLWD) Board of Directors has embarked on a process to update the District's outdated Strategic Plan. The current issue was developed in 2010 for the 2011-2013 time frame and is in need of an update to the District's mission/vision statements, goals, initiatives, and strategies. STAFF RECOMMENDATION: That the Board of Directors approve and adopt the updated Strategic Plan. DISCUSSION: The Strategic Plan was developed to assist District staff on the long-term planning. The focus of the Strategic Plan update is to engage all stakeholders and find a balance for their needs and expectations. Since December 2017, District staff held four (4) workshops with the Board of Directors and the public to update the Strategic Plan. During the workshops, revisions were made to the District's mission/vision statements and the goals, initiatives, and strategies. The updated Strategic Plan is effective July 1, 2018 and can be amended on an annual basis. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approved the changes to the Strategic Plan after each workshop. ATTACHMENTS: Name:Description:Type: Strategic_Plan.pdf Backup Material Backup Material YLYorba Linda Water District STRATEGIC PLAN OL rti +tr � 3 ' :��'' E�. :�= Lt fc,.Ate• �/,3�i� • �rEyr.f ri Ly• �' WATER DISTRICT J, �{•" - effective a•r ;'tl .��'�?� +� AMENDMENTS DATE REVISION(S) TITLE/SIGNATURE orba Linda Dater District a _ 1 will provide reliable � Nater and sewer a. services to protect Y }5 public health and the 'k environment with f i n a n c l a l integrity and superior customer earl . Yorba Linda later District will accomplish our mission to improve the quality of life for those we serve b : J. f-. A Embracing preen jj i technoleg , improving '• i. customer satisfaction . providing efficient anti •, _ du responsive operations. 5 ry•� - JI and ensuring reliable infrastructure. Pk Ir We demonstrate integrity every clay 6y prat+icing fhe highest a+hical sfanc:lards and ley ensuring that our actions follow our words. ACCOUNTABILITY Z, We acknowledge that leo+M +lie Boarcl and staff of +ire District are accoun+able to fke public +hat we serve, as well as to each o+her. We take full responsiBili+y for our ac+ions. We maintain a commitment of tour+esy, assessment, and resolu+ion wifk all customer concerns. TRANSPARENCY We listen to our customers and communicate openly about our policies, Processes, and plans for +ke future. A ■ We work foge+ker 6y sharing informo+ion and resources to achieve common goals. RESPECT We ensure every voice of the Dis+ric+ is +rea+ed Zvi+h clignity and civility; differences are valuecl and inclividual akili+ies and con+riloufions are recognized.. ® Yorba Linda Strategic Plan Water District Effective FY19 Table of Contents Introduction..................................................................................................................................................1 StrategicPlan Framework............................................................................................................................2 GOAL 1: Safe & Reliable Water and Sewer Service....................................................................................3 Initiative 1: Work towards service reliability and efficiency.....................................................................3 Initiative 2: Explore service boundary opportunities................................................................................3 Initiative 3: Maintain and update District security and aesthetics, as needed,for:.................................3 Initiative 4: Address infrastructure needs by updating/implementing:...................................................4 Initiative 5: Monitor emerging water quality and sewer issues and regulations.....................................4 Initiative 6: Provide a sustainable, adequate water supply......................................................................4 GOAL 2: Fiscal Responsibility.......................................................................................................................5 Initiative 1: Maintain fiduciary responsibility...........................................................................................5 Initiative 2: Financial Transparency..........................................................................................................6 Initiative 3: Equitable Rates......................................................................................................................6 Initiative 4: List sources of funding...........................................................................................................6 GOAL 3: Operational Effectiveness..............................................................................................................7 Initiative1: Efficiency................................................................................................................................7 Initiative 2: Sustainability..........................................................................................................................7 Initiative 3: Emergency Preparedness ......................................................................................................7 GOAL4: Community Partnership.................................................................................................................8 Initiative 1: Brand Recognition .................................................................................................................8 Initiative 2: Public Awareness...................................................................................................................8 GOAL 5:Workforce Engagement.................................................................................................................9 Initiative 1: Employee Development.........................................................................................................9 Initiative 2: Employee Relations ...............................................................................................................9 ] Water Yorba Linda Strategic Plan District Effective FY19 Introduction The Yorba Linda Water District (District) is an the impending retirement of many highly independent special district serving over 25,000 trained, knowledgeable staff. customer connections within the city of Yorba Linda and portions of Placentia, Brea, Anaheim To address these challenges, the District and unincorporated Orange County. In addition developed a strategic plan that can be adopted to supplying water to a predominantly by the Board of Directors and utilized as a residential community, the District is also budgeting resource, and for forward planning responsible for maintaining wastewater purposes. The plan will be integrated into the collection systems in its service area. budgetary process to ensure that resources are properly allocated to achieve the goals, Like many other water agencies in California,the initiatives, and strategies set forth in this plan. District is facing a rapidly changing operating environment with unprecedented challenges on The goals, initiatives, and strategies within this many fronts. These challenges include an plan, established through the process initiated uncertain economic climate that has resulted in by the Board of Directors at their Strategic unpredictable District revenues; water supply Planning Workshops, align with the District's and water quality issues; environmental core values, and further its mission and vision. pressures in the Sacramento-San Joaquin Delta Stakeholders who participated in this process that threaten our imported water supplies; included all five Board Members, the Executive regulatory mandates that impose stringent Management team and staff members with permanent conservation levels; urgently needed varied levels of experience and expertise from infrastructure maintenance and upgrades; rising across all District departments. operational costs; increasing media scrutiny;and COY 01 a a 4 i ry or raeenlla _ r CRY of Yofft Unds .r� '• .i s� i ' j �• C!Q'atAnpfm Table of Contents Page I 1 ] Water Yorba Linda Strategic Plan District Effective FY19 Strategic Plan Framework THEEffectively addressing challenges and opportunities for improvement that align with sipaiegic P the District's core values, and further its mission and vision. PrtoCE55 INITIATIVES: GOALS , MomHigh-level concepts or plans for accomplishing ............................................................................................................ the identified goals. law ........................................................................................................... STRATEGIES: ..... Action steps for achieving the identified ..................................................................................................... initiatives and the identified goals. The following five goals were identified as the District's top priorities: ReliableSafe Service Workforce Engagement Responsibility communityOperational GOALS: 7V • Effectiveness Table of Contents Page 2 ® Yorba Linda Strategic Plan Water District Effective FY19 GOAL 1: jSa-fe Reliable Water I W- and Sewer Services ILA The ultimate purpose of District assets and infrastructure is to provide safe and reliable vital services to the public. Our goal is to maintain all water and wastewater assets for optimal continuity of District services. Effective management of assets involves monitoring asset conditions against the level of service to successfully manage the risk of failure, planning for future financial needs, and anticipating uncertainties or changing levels of service. Initiative 1: Work towards service reliability and efficiency A. Evaluate all water sources • Develop additional well sites • Research desalination and alternative methodologies • Review raw water usage with Municipal Water District, Orange County(MWDOC) Initiative 2: Explore service boundary opportunities A. Evaluate feasibility of providing additional water services within the region B. Evaluate feasibility of providing additional wastewater services within the region C. Evaluate feasibility of providing other professional services within the region • Installation of cellular towers on District properties Initiative 3: Maintain and update District security and aesthetics, as needed, for: A. Physical and digital securities B. Fire protection C. Landscape maintenance D. Community outreach and involvement Table of Contents Page 1 3 ] Water Yorba Linda Strategic Plan District Effective FY19 Initiative 4: Address infrastructure needs by updating/implementing: A. Asset Management Plan (AMP) B. Capital Improvement Plan (CIP) C. Computerized Maintenance Management System (CMMS) D. Best Management Practices (BMPs)to include evaluation of Remaining Useful Life (RUL) Initiative 5: Monitor emerging water quality and sewer issues and regulations A. Meet with lobbyists, representatives, and regulators at all levels (local/State/Federal) • Policy positions;pause and review State regulations B. Work with existing water/sewer organizations (Association of California Water Agencies, American Water Works Association, California Association of Sanitation Agencies, etc.) C. Meet with Regional Agencies (Orange County Water District, MWDOC) on water supply issues (conservation, mandates,forecast) D. Engage public to address issues with their representatives and maintain community partnerships with cities and organizations E. Take on leadership role with committees z aw agreeme 1G cvmpkance Griwnal r rights freedom E s�'r Z'S$ knowledge integrity °1 enforcement bill ;Innocence 9 judge impartiality-2 education uilt judgment jurisprudence courthouse bionpunishmenb court m legislative aubhoribyGGomey ` ; government sen balance tarrlmunicaGion juridical definition reference y congress y paperwork ali architecture regulation +�IegisiaGure g business principle a iawyeriustice _ 21 �, ideas rightfulness paper w ii crime VErdICG office f ,�advocateo E o a Q Initiative 6: Provide a sustainable, adequate water supply A. Construct Treatment facility (conceptual plan), if necessary B. Maintain distribution system and its capability to provide 100%groundwater and/or import water to the entire service area C. Develop water shortage contingency plan Table of Contents Pagel 4 ] Water Yorba Linda Strategic Plan District Effective FY19 GOAL 2: Ifiscal Uespiensibility ��• , + , v zaxa zoi9 oc � $20Y $209 • 5295 $295 5299 $326 •w�l4.��. �.�./♦ +I. $33Z $127 (3.8°fo} ►�+ / $695 $731 5.2 •w! $761 $817 4.6% $ 1. .*r vj/ yW t -AV $320 $319 LI IV-- 0 V-.0Y.e t $1,015 $1,050 3.4% $1.0741 , rw 1 $1,101 $1,136 3.2% 51,14". s. !"041h.,_dk• was . r.... r./ $140 $133 [5.0%} sl-" / a.. �.. .. , ft- , $8,700 $$,600 (1.1°/a] %*AVMS. j 3.00/t a x0+�r $Won wi►r+w.1010040" ..n1. as well as the pprtiotl o!the cxu+•r.tea►• a"�.wrMrW ..Me*&%W�r tn%SOMP i/ a 06 wlwrewo A..•ra>•e h ater demand-, In i1x low"/wwarrAA Mr ftwo► M d/•vwd � w#WdbVW1/60 as pa.+atAW stamp" •rasa t 6w •rwhow La" • A.y► rrpraaftA laws ...uewrr pa%* dw s� aowrW MW bm •nt1r1uM woN�m wA ryr. .� .4„r The District consistently strives to maintain financial oversight of all District funds by ensuring conformance with a clear, well-documented budget process and annual financial audit. The District has proven itself to be a good financial steward and is highly ranked by bond rating agencies. Furthermore, the District holds paramount its duty to demonstrate effective and responsible use of public funds while responding to ever-increasing financial challenges. The District has established a comprehensive internal control framework that is designed both to protect the District's assets from loss, theft, misuse, and to compile sufficient, reliable information for the preparation of the District's financial statements in conformity with Generally Accepted Accounting Principles (GAAP). Initiative 1: Maintain fiduciary responsibility A. Remain compliant with Governmental Accounting Standards Board (GASB) regulations B. Maintain Government Finance Officers Association (GFOA) Recognition for: • Comprehensive Annual Financial Report(CAFR) • Annual Operating Budget C. Secure a debt covenant ratio greater than 1.25,with preferred rate near/at 2.25 D. Retain cash on hand of 365+days at fiscal year-end E. Maintain high credit rating (AA/AA+or higher) Table of Contents Page 1 5 ] Water Yorba Linda Strategic Plan District Effective FY19 F. Develop a comprehensive long-term (multi-year) financial plan G. Manage reserves • Review Reserve Policy and funding levels annually • Analyze AMP to determine funding for future asset replacement needs • Ensure reserves are responsibly funded Initiative 2: Financial Transparency A. Provide ProForma documents B. Publish District reports and financial documents on website C. Maintain California Special District Association's (CSDA) Certificate of Transparency D. Pursue new opportunities to allow greater public access to fiscal information 4 Initiative 3: Equitable Rates A. Manage expenses to achieve the strategic goals of the District B. Regularly assess net position and steps to meet strategic goals C. Evaluate rate structures that promote conservation and efficiency D. Review and adopt an appropriate fee schedule on an annual basis E. Update rate models as part of budget process Initiative 4: List sources of funding A. Identify and develop additional revenue options B. Research and obtain grant/low interest loans or Energy Services Company(ESCO)funding for capital projects C. Manage cash flow to maximize investment income D. Develop an evaluation of debt options; ratio of Pay-Go and debt financing Table of Contents Page 1 6 ] Water Yorba Linda Strategic Plan District Effective FY19 GOAL 3: ' i ld *ven4 fffe.c JAV. The District has provided reliable and trusted service for more than one hundred years, yet it recognizes the importance of continual improvements to increase operational efficiency. Initiative 1: Efficiency A. Evaluate AMI and implementation options B. Optimize use of existing technologies (e.g. CMMS) C. Explore non-traditional approaches to improve operational efficiencies Initiative 2: Sustainability A. Regularly update and consistently implement AMP B. Address the District's future infrastructure needs C. Evaluate and maintain sustainable operations • Energy& Water Use Efficiency • Staffing Initiative 3: Emergency Preparedness A. Perform annual fire suppression/fire hydrant checks B. Activate semi-annual Emergency Operations Center exercises in preparation for earthquakes, fire, etc. C. Strengthen existing emergency operations partnerships (e.g. Energy Companies, Fire Departments, Police Departments, CAL Warning System) D. Establish an Emergency Preparedness team with District staff Table of Contents Page 1 7 ] Water Yorba Linda Strategic Plan District Effective FY19 GOAL 4: .� o0 IT j t ` P l ► � r. a M, Say s X t 1 _I t :9� As a public agency,the District is expected to demonstrate the prudent use of public funds.The District's services should provide tangible benefits that are of value to the community. Strengthening existing relationships with key stakeholders, including customers and agency partners, while demonstrating our dedication to transparency in the most professional manner, is paramount. Initiative 1: Brand Recognition A. Provide timely communication, messaging, and strategies (when available) B. Establish annual tour of District facilities for the community to coincide with Water Awareness Month (May of each year) C. Offer sponsorships, water donation, giveaways, etc. Initiative 2: Public Awareness A. Consistently update District website B. Publish annual report; include water usage, cost, reconciliation, investments, projects, etc. C. Design and include informative bill inserts D. Communicate emerging water quality and sewer issues/regulations Table of Contents Page 18 ® Yorba Linda Strategic Plan Water District Effective FY19 GOAL S: �D�A r WORKFORCE, r The District is known for its highly skilled staff and quality work. In order to retain a highly productive and proficient workforce, maintaining and building on employee engagement in the District will be critical to future success.Greater calls for efficiency and responsiveness will require staff to be flexible and prepared to demonstrate effectiveness and accountability. Initiative 1: Employee Development A. Retain a highly skilled and capable workforce B. Provide path to training and career progression C. Develop management skills D. Establish and maintain a comprehensive succession plan (internal promotions) • Review and revise job specifications, as needed Initiative 2: Employee Relations A. Correlate job satisfaction with annual staff satisfaction survey B. Provide mentorship program/internship programs C. Honor staff during Water Professionals Appreciation Week (1St Sunday of October to Sunday of the following MY weekend) D. Strengthen District culture/ethicsjo " Table of Contents Page 1 9 ITEM NO. 9.1 AGENDA REPORT Meeting Date: May 22, 2018 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Saira Hernandez, Accountant Subject:Unaudited Financial Statements for the Third Quarter of FY18 SUMMARY: Presented are the Unaudited Financial Statements for the Period Ending March 31, 2018 for the District. DISCUSSION: For the period ending March 31, 2018, staff is presenting “unaudited” statements in the CAFR format. We have included a Statement of Net Position, a Debt Service Ratio Calculation, a ProForma Use of Funds Statement, Consolidated Budget to Actual Statement, as well as the individual Water and Sewer Budget to Actual Statements. As reported in the Schedule of Net Assets, the District’s Net Position reflects a more positive result when compared to that of the same reporting period of the prior fiscal year by approximately $3.09 million. This is prominently due to the increase in allocations to Capital Asset and refinancing the 2008A COP Bond into the 2017A Refunding Revenue Bond. Cumulative Volumetric Water Revenue, as reported through the Period Ending March 31, 2018, reflects an average increase of 20.59% as compared to prior year for the same reporting period. Landscape classified customer connections have experienced largest increase in volumetric consumption sales for this reporting period. Total Variable Water Costs results reflect 21.53% increase when compared to prior year for the same reporting period. The increase in costs is reflective of an increase in demand as well as a higher cost per acre foot. With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted “…to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal Year.” To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors. Accordingly, the “unaudited” Debt Service Ratio Calculation for the Period Ending March 31, 2018 is being reported at 267%. This demonstrates the District’s strong financial health. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: Fin_Stmts_3rd_Qtr_FY18.pdf Backup Material Backup Material ASSETS March 2018 March 2017 CURRENT ASSETS: Cash and cash equivalents 27,510,664$ 26,109,769$ Investment 6,548,201 9,532,587 Accounts receivable - water and sewer services 3,084,879 2,808,758 Accrued interest receivable 18,570 24,948 Prepaid expenses & other deposits 476,269 341,090 Inventory 226,481 262,532 TOTAL CURRENT ASSETS 37,865,064 39,079,684 NONCURRENT ASSETS: Bond issuance costs 381,766 406,597 Other post-employment benefit (OPEB) asset 411,343 276,289 Deferred Pension Plans 1,966,284 712,574 Notes Receivable 78,567 154,107 Capital assets: Non-depreciable 9,518,968 7,036,366 Depreciable, net of accumulated depreciation 184,815,170 181,310,641 TOTAL NONCURRENT ASSETS 197,172,098 189,896,574 TOTAL ASSETS 235,037,162 228,976,258 LIABILITIES CURRENT LIABILITIES: Accounts payable 993,844 1,277,080 Accrued expenses 1,074,875 756,863 Accrued interest payable - 808,354 Certificates of Participation - current portion - 825,000 Refunding Revenue Bond(s) - current portion 1,140,000 295,000 Accrued OPEB 3,336 4,527 Compensated absences 406,655 377,270 Customer and construction deposits 638,012 672,452 Deferred revenue 304,105 328,415 TOTAL CURRENT LIABILITIES 4,560,827 5,344,961 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 13,731,738 14,226,783 Compensated absences 1,287,739 1,194,688 Net Pension Liability 7,240,999 5,289,322 Deferred Pension Plan 753,101 1,331,326 Deferred Inflow - Gain on Bond 104,444 - Refunding Revenue Bond(s) 39,186,050 7,714,142 Certificate of Participation - 28,797,620 TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION)62,304,071 58,553,881 TOTAL LIABILITIES 66,864,898 63,898,842 NET ASSETS:168,172,264$ 165,077,416$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS March 31, 2018 (With March 31, 2017 for comparison only) 1 March 2018 March 2017 OPERATING REVENUES: Water sales 23,807,244$ 21,000,952$ Sewer revenues 1,722,430 1,535,176 Other operating revenues 621,251 638,265 TOTAL OPERATING REVENUES 26,150,925 23,174,393 OPERATING EXPENSES Variable water costs 11,074,421 9,112,497 Personnel services 7,206,191 6,591,271 Supplies and services 3,130,995 3,283,292 Depreciation and amortization 5,580,357 5,349,175 TOTAL OPERATING EXPENSES 26,991,964 24,336,235 OPERATING INCOME/(LOSS)(841,039) (1,161,842) NONOPERATING REVENUES (EXPENSES): Property taxes 1,177,867 1,063,649 Investment income 329,169 235,757 Interest expense (1,025,950) (1,207,588) Other nonoperating revenues 255,699 332,586 Other nonoperating expenses 55,622 35,370 TOTAL NONOPERATING REVENUES/EXPENSES 792,407 459,774 NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)(48,632) (702,068) SPECIAL ITEM(S) - CONSERVATION CREDIT (1,105,809) - SPECIAL ITEM(S) - RATE CREDIT (1,100,039) - CAPITAL CONTRIBUTIONS 3,447,323 1,403,382 CHANGES IN NET ASSETS 1,192,844 701,314 NET ASSETS - BEGINNING OF YEAR 166,979,420 164,376,102 NET ASSETS - FOR PERIOD END JUNE 30, 2017 168,172,264$ 165,077,416$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS March 31, 2018 (With March 31, 2017 for comparison only) 2 YTD Debt Prior YTD PY Debt Actual Service Actual Service FY18 Calculation FY17 Calculation Revenue (Operating): Water Revenue (Residential)$11,766,325 $11,766,325 $9,687,058 $9,687,058 Water Revenue (Commercial & Fire Det.)1,454,074 $1,454,074 1,329,102 $1,329,102 Water Revenue (Landscape/Irrigation)3,087,755 $3,087,755 2,358,928 $2,358,928 Water Revenue (Service Charge)7,499,091 $7,499,091 7,625,864 $7,625,864 Other Operating Revenue 555,318 555,318 559,322 559,322 Total Operating Revenue:24,362,563 24,362,563 21,560,274 21,560,274 Revenue (Non-Operating): Interest 290,025 290,025 212,778 212,778 Property Tax 1,177,867 1,177,867 1,063,649 1,063,649 Other Non-Operating Revenue 276,620 (94,664) 260,096 12,573 Total Non-Operating Revenue:1,744,512 1,373,228 1,536,523 1,289,000 Total Revenue 26,107,075 25,735,791 23,096,797 22,849,274 Expenses (Operating): Variable Water Costs (G.W., Import & Power)11,074,421 11,074,421 9,112,497 9,112,497 Salary Related Expenses 6,436,776 6,436,776 5,876,468 5,876,468 Supplies & Services 2,802,909 2,802,909 2,956,840 2,956,840 Depreciation 4,557,167 - 4,348,388 - Total Operating Expenses 24,871,273 20,314,106 22,294,193 17,945,805 Expenses (Non-Operating): Interest on Long Term Debt 1,025,950 - 1,207,588 - Other Expense (53,507)(53,507)(42,677)(42,677) Total Non-Operating Expenses:972,443 (53,507) 1,164,911 (42,677) Total Expenses 25,843,716 20,260,599 23,459,104 17,903,128 Net Position Before Capital Contributions/Special Items 263,359 5,475,192 (362,307)4,946,146 Special Item - Conservation Credit 2,205,847 - - - Transfers (To)/From - - - - Capital Contributions (Non-Cash Transaction -1,847,505 - 833,012 - GASB 34 Compliant) Net Position (94,983)$ 5,475,192$ 470,705$ 4,946,146$ DEBT SERVICE RATIO CALCULATION: Net Revenues 5,475,192$ 4,946,146$ Debt Service 2,047,349$ 2,037,663$ %267% 243% Yorba Linda Water District Unaudited Debt Service Ratio Calculation For Period Ending March 31, 2018 (With March 31, 2017 for comparison purposes) 3 FY18 Annual Budget YTD Actuals thru March 2018 YTD % of Budget Water Revenue (Residential)14,278,688$ 11,766,325$ 82.40% Water Revenue (Commercial & Fire Det.)2,071,031$ 1,454,074$ 70.21% Water Revenue (Landscape/Irrigation)3,079,054$ 3,087,755$ 100.28% Service Charges 10,106,238$ 7,499,091$ 74.20% Other Operating Revenue 769,106$ 555,318$ 72.20% Total Operating Revenue 30,304,117$ 24,362,563$ 80.39% Revenue (Non-Operating): Interest 275,000$ 290,025$ 105.46% Property Taxes 1,710,000$ 1,177,867$ 68.88% Other Non-Operating Revenue 604,646$ 276,620$ 45.75% Total Non-Operating Revenue 2,589,646$ 1,744,512$ 67.36% Total Revenue 32,893,763$ 26,107,075$ 79.37% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water-Related Costs 11,240,088$ 9,648,623$ 85.84% Fixed Costs 1,443,355$ 634,778$ 43.98% Power-Related Costs 1,285,413$ 791,020$ 61.54% Variable Water Costs Related Expenses Total 13,968,855$ 11,074,421$ 79.28% Salary Related Expenses 8,859,867$ 6,612,338$ 74.63% Reduction for Capital Project Labor (215,000)$ (175,562)$ 81.66% Salary Related Expenses Total 8,644,867$ 6,436,776$ 74.46% Supplies & Services Communications 189,565$ 104,597$ 55.18% Contractual Services 519,653$ 296,472$ 57.05% Data Processing 235,322$ 134,413$ 57.12% Dues & Memberships 80,492$ 76,507$ 95.05% Fees & Permits 264,641$ 187,496$ 70.85% Insurance 263,506$ 186,451$ 70.76% Materials 797,347$ 561,856$ 70.47% District Activities, Emp Recognition 22,506$ 14,970$ 66.51% Maintenance 339,342$ 283,405$ 83.52% Non-Capital Equipment 104,678$ 90,223$ 86.19% Office Expense 39,662$ 27,544$ 69.45% Professional Services 650,108$ 461,924$ 71.05% Training 61,728$ 24,007$ 38.89% Travel & Conferences 102,493$ 45,644$ 44.53% Uncollectible Accounts 17,205$ 3,296$ 19.16% Utilities 158,100$ 125,824$ 79.58% Vehicle Expenses 286,812$ 178,280$ 62.16% Supplies & Services Sub-Total 4,133,160$ 2,802,909$ 67.82% Total Operating Expenses 26,746,883$ 20,314,106$ 75.95% Expenses (Non-Operating) Other Expense 15,220$ (53,507)$ -351.56% Total Non-Operating Expenses 15,220$ (53,507)$ -351.56% Total Expenses 26,762,103$ 20,260,599$ 75.71% Net Revenues 6,131,661$ 5,846,476$ 95.35% Less: Debt Service (Principal & Interest)2,729,799$ 2,729,799$ 100.00% Less: Committed Capital Expenditures (PayGo)2,635,755$ 1,567,704$ 59.48% Less: Special Item - Conservation Credit 1,105,809$ 0.00% Less: Special Item - Rate Credit -$ 1,100,038$ 0.00% Transfer to/(from) Reserves 766,107$ (656,873)$ -85.74% Net -$ -$ Yorba Linda Water District Water Enterprise FY18 ProForma - Use of Funds March 2018 4 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending March 31, 2018 Annual YTD March YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Mar. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Mar. 2017)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$14,278,688 $10,393,457 638,530 11,766,325 1,372,868 $900,826 $9,687,058 $2,079,267 21.46% Water Revenue (Commercial & Fire Det.)2,071,031 1,507,503 129,942 1,454,074 (53,429)102,257 1,329,102 124,973 9.40% Water Revenue (Landscape/Irrigation)3,079,054 2,241,243 223,487 3,087,755 846,511 59,805 2,358,928 728,827 30.90% Water Revenue (Service Charge)10,106,238 7,579,679 832,913 7,499,091 (80,587)829,244 7,625,864 (126,773)-1.66% Sewer Charge Revenue 2,032,245 1,524,184 172,526 1,539,358 15,175 151,628 1,400,658 138,700 9.90% Locke Ranch Assessments 223,000 162,322 16,183 183,072 20,750 11,097 134,518 48,554 0.00% Other Operating Revenue 866,161 649,621 61,742 621,250 (28,371)50,757 638,265 (17,015)-2.67% Total Operating Revenue:32,656,417 24,058,009 2,075,323 26,150,925 2,092,917 2,105,614 23,174,393 2,976,532 12.84% Revenue (Non-Operating): Interest 310,000 232,500 22,604 329,169 96,669 24,676 235,757 93,412 39.62% Property Tax 1,710,000 1,244,709 111,450 1,177,867 (66,842) 101,908 1,063,649 114,218 0.00% Other Non-Operating Revenue 624,521 468,391 39,898 255,699 (212,692)21,264 332,586 (76,887)-23.12% Total Non-Operating Revenue:2,644,521 1,945,600 173,953 1,762,735 (182,865)147,848 1,631,992 130,743 8.01% Total Revenue 35,300,938 26,003,608 2,249,276 27,913,660 1,910,052 2,253,462 24,806,385 3,107,275 12.53% Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,968,855 10,174,479 788,116 11,074,421 899,941 863,624 9,112,497 1,961,924 21.53% Salary Related Expenses 9,643,124 7,454,518 784,678 7,206,191 (248,327)646,018 6,591,271 614,920 9.33% Supplies & Services 4,621,895 3,230,421 392,596 3,130,995 (99,425)409,531 3,283,292 (152,296) -4.64% Total Operating Expenses 28,233,874 20,859,418 1,965,390 21,411,607 552,189 1,919,173 18,987,059 2,424,548 12.77% Expenses (Non-Operating): Interest on Long Term Debt 1,489,796 1,084,535 115,401 1,025,950 (58,585) 130,618 1,207,588 (181,638) -15.04% Other Expense 15,220 3,915 51,731 (55,622) (59,537)(56,371) (35,369)(20,253) 57.26% Total Non-Operating Expenses:1,505,016 1,088,450 167,132 970,328 (118,121) 74,247 1,172,219 (201,891) -17.22% Total Expenses 29,738,890 21,947,868 2,132,522 22,381,935 434,067 1,993,420 20,159,278 2,222,657 11.03% Net Position Before Capital Contributions 5,562,048 4,055,741 116,754 5,531,725 1,475,985 260,042 4,647,107 884,618 19.04% Special Item - 2,205,847 2,205,847 - - 2,205,847 0.00% Capital Contributions (Non-Cash Transaction -- - 977 3,447,323 3,447,323 405,413 1,403,383 2,043,940 0.00% GASB 34 Compliant) Net Position Before Depreciation 5,562,048 4,055,741 117,731 6,773,201 2,717,461 665,455 6,050,490 722,711 11.94% Depreciation & Amortization 7,182,000 5,386,500 625,129 5,580,357 193,857 596,242 5,349,175 231,182 4.32% Total Net Position ($1,619,952)($1,330,759)(507,398) 1,192,844 $2,523,604 $69,213 $701,315 $491,529 70.09% (14,961) (191,367) (191,367) (17,572)(172,003) (19,364) 11.26% (With March 31, 2017 for comparison purposes) 5 Annual YTD March YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Mar. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Mar 2017) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$14,278,688 $10,393,457 638,530 11,766,325 1,372,868$ $900,826 $9,687,058 $2,079,267 21.46% Water Revenue (Commercial & Fire Det.)2,071,031 $1,507,503 129,942 1,454,074 (53,429) 102,257 1,329,102 124,972 9.40% Water Revenue (Landscape/Irrigation)3,079,054 $2,241,243 223,487 3,087,755 846,511 59,805 2,358,928 728,827 30.90% Water Revenue (Service Charge)10,106,238 7,579,679 832,913 7,499,091 (80,587) 829,244 7,625,864 (126,773) -1.66% Other Operating Revenue 769,106 576,830 44,191 555,318 (21,512) 40,014 559,322 (4,004) -0.72% Total Operating Revenue:30,304,117 22,298,712 1,869,063 24,362,563 2,063,851 1,932,146 21,560,274 2,802,289 13.00% Revenue (Non-Operating): Interest 275,000 206,250 19,208 290,025 83,775 22,683 212,778 77,247 36.30% Property Tax 1,710,000 1,244,709 111,450 1,177,867 (66,842) 101,908 1,063,649 114,218 10.74% Other Non-Operating Revenue 604,646 453,485 39,898 276,620 (176,865) 3,164 260,096 16,524 6.35% Total Non-Operating Revenue:2,589,646 1,904,444 170,556 1,744,512 (159,931.50) 127,755 1,536,523 207,989 13.54% Total Revenue 32,893,763 24,203,155 2,039,619 26,107,075 1,903,920 2,059,901 23,096,797 3,010,278 13.03% Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,968,855 10,174,479 788,116 11,074,421 899,942 863,624 9,112,497 1,961,924 21.53% Salary Related Expenses 8,644,867 6,696,489 710,446 6,436,776 (259,714) 572,951 5,876,468 560,308 9.53% Supplies & Services: Communications 189,565 105,674 24,060 104,597 (1,077) 8,984 122,704 (18,107) -14.76% Contractual Services 499,653 314,740 25,395 296,472 (18,268) 26,180 308,740 (12,268) -3.97% Data Processing 235,322 151,492 11,530 134,413 (17,078) 21,964 181,056 (46,643) -25.76% Dues & Memberships 80,492 75,369 (74) 76,507 1,138 3,030 77,650 (1,143) -1.47% Fees & Permits 264,641 198,481 20,826 187,496 (10,985) 26,231 145,471 42,025 28.89% Board Election - - - - - - 120,873 (120,873) -100.00% Insurance 263,506 190,130 21,295 186,451 (3,678) 19,766 179,611 6,840 3.81% Materials 797,347 568,010 66,399 561,856 (6,154) 68,955 652,851 (90,995) -13.94% District Activities, Emp Recognition 27,506 20,630 3,233 14,970 (5,660) 99 5,951 9,019 151.57% Maintenance 339,342 280,507 39,884 283,405 2,899 36,807 262,497 20,908 7.97% Non-Capital Equipment 114,678 90,509 6,028 90,223 (286) 25,644 108,732 (18,510) -17.02% Office Expense 39,662 29,747 5,962 27,544 (2,203) 3,182 25,312 2,232 8.82% Professional Services 650,108 462,581 66,756 461,924 (657) 89,232 394,915 67,009 16.97% Training 61,728 27,296 5,270 24,007 (3,289) 82 31,499 (7,492) -23.79% Travel & Conferences 107,493 45,620 10,902 45,644 24 9,294 32,987 12,657 38.37% Uncollectible Accounts 17,205 4,404 1,803 3,296 (1,108) 392 7,586 (4,290) -56.55% Utilities 158,100 128,575 6,753 125,824 (2,751) 11,009 97,601 28,222 28.92% Vehicle Equipment 286,812 194,609 12,125 178,280 (16,329) 21,718 200,803 (22,523) -11.22% Supplies & Services Sub-Total 4,133,160 2,888,370 328,147 2,802,909 (85,461) 372,569 2,956,840 (153,931) -5.21% Total Operating Expenses 26,746,883 19,759,339 1,826,709 20,314,106 554,767 1,809,144 17,945,804 2,368,301 13.20% Expenses (Non-Operating): Interest on Long Term Debt 1,489,796 1,084,535 115,401 1,025,950 (58,585) 130,618 1,207,588 (181,638) -15.04% Other Expense 15,220 3,915 51,731 (53,507) (57,422) (66,421) (42,677) (10,830) 25.38% Total Non-Operating Expenses:1,505,016 1,088,450 167,132 972,443 (116,007) 64,197 1,164,911 (192,468) -16.52% Total Expenses 28,251,899 20,847,788 1,993,841 21,286,549 438,760 1,873,341 19,110,715 2,175,833 11.39% Net Position Before Capital Contributions 4,641,864 3,355,367 45,778 4,820,526 1,465,159 186,560 3,986,082 834,445 20.93% Special Item - - 2,205,847 2,205,847 - 2,205,847 0.00% Capital Contributions (Non-Cash Transaction -- - - 1,847,505 1,847,505 270,313 833,012 1,014,493 121.79% GASB 34 Compliant) Net Position Before Depreciation 4,641,864 3,355,367 45,778 4,462,184 1,106,817 456,873 4,819,094 (356,909)-7.41% Depreciation & Amortization 5,832,000 4,374,000 510,171 4,557,167 183,167 484,646 4,348,388 208,779 4.80% Total Net Position (1,190,136) (1,018,633) (464,393) (94,983) 923,650 (27,773) 470,706 (565,688) -120.18% Capital - Direct Labor (13,493) (175,562) (175,562) (15,734)(158,722)(16,840) 10.61% Yorba Linda Water District Water Fund For Period Ending March 31, 2018 (With March 31, 2017 for comparison purposes) 6 Annual YTD Mar YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Mar. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Mar 2017)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue $2,032,245 $1,524,184 172,526$ 1,539,358$ $15,175 $151,628 $1,400,658 $138,700 9.90% Locke Ranch Assessments 223,000 162,322 16,183 183,072$ 20,750 11,097 134,518 48,554 0.00% Other Operating Revenue 97,055 72,791 17,550 65,933$ (6,858)10,742 78,943 (13,010) -16.48% Total Operating Revenue:2,352,300 1,759,296 206,259 1,788,363$ 29,067 173,467 1,614,119 174,244 10.80% Revenue (Non-Operating): Interest 35,000 26,250 3,397 39,144$ 12,894 1,992 22,979 16,166 70.35% Other Non-Operating Revenue 19,875 14,906 - (20,921)$ (35,827)18,100 72,490 (93,411)-128.86% Total Non-Operating Revenue:54,875 41,156 3,397 18,223$ (22,932)20,092 95,469 (77,245) -80.91% Total Revenue 2,407,174 1,800,452 209,656 1,806,586$ 6,134 193,559 1,709,587 96,999 5.67% Expenses (Operating): Salary Related Expenses 998,257 758,029 74,232 769,416 11,387 73,067 714,803 54,613 7.64% Supplies & Services: Communications 12,010 9,008 1,787 6,089 (2,918)676 6,771 (681)-10.06% Contractual Services 28,237 21,178 1,713 22,038 861 1,571 22,076 (38)-0.17% Data Processing 15,078 11,309 806 10,055 (1,253)1,511 13,613 (3,558)-26.13% Dues & Memberships 6,053 4,540 151 5,916 1,376 228 5,845 71 1.21% Fees & Permits 17,474 13,106 418 8,255 (4,851)492 9,076 (821)-9.05% Board Election - - - - - - 9,098 (9,098)-100.00% Insurance 19,834 14,876 1,491 13,922 (953)1,208 13,239 683 5.16% Materials 51,653 36,240 460 32,585 (3,655)469 21,541 11,044 51.27% District Activities, Emp Recognition 1,694 1,271 237 1,117 (153)7 448 670 149.63% Maintenance 170,559 107,919 47,589 108,140 220 20,126 127,562 (19,423)-15.23% Non-Capital Equipment 20,147 15,110 1,242 18,164 3,053 1,951 12,691 5,472 43.12% Office Expense 2,963 2,222 441 2,035 (188)240 1,906 129 6.76% Professional Services 40,417 24,813 2,259 23,161 (1,652)2,077 15,943 7,217 45.27% Training 6,782 5,087 533 4,804 (282)687 3,870 934 24.13% Travel & Conferences 12,752 6,064 544 3,414 (2,650)434 2,083 1,331 63.92% Uncollectible Accounts 1,295 971 125 326 (645)28 1,276 (950)-74.42% Utilities 12,600 9,450 453 9,874 425 885 7,725 2,150 27.83% Vehicle Equipment 69,188 58,891 4,199 58,193 (698)4,371 51,690 6,503 12.58% Supplies & Services Sub-Total 488,735 342,051 64,448 328,088 (13,963) 36,961 326,452 1,636 0.50% Total Operating Expenses 1,486,991 1,100,079 138,680 1,097,504 (2,576) 110,028 1,041,255 56,249 5.40% Expenses (Non-Operating): Interest Expense - - - - - - - - - Other Expense - - - (2,116) (2,116) 10,050 7,308 (9,424) - Total Non-Operating Expenses:- - - (2,116) (2,116) 10,050 7,308 (9,424) 0.00% Total Expenses 1,486,991 1,100,079 138,680 1,095,388 (4,691) 120,078 1,048,563 46,825 4.47% Net Position Before Capital Contributions 920,183 700,373 70,976 711,198 10,826 73,481 661,025 50,174 7.59% Capital Contributions (Non-Cash Transaction -- - 977 1,599,818 1,599,818 135,100 570,370 1,029,448 180.49% GASB 34 Compliant) Net Position Before Depreciation 920,183 700,373 71,953 2,311,017 1,610,644 208,581 1,231,395 1,079,622 87.67% Depreciation & Amortization 1,350,000 1,012,500 114,958 1,023,190 10,690 111,596 1,000,787 22,403 2.24% Total Net Position (429,817) (312,127) (43,005) 1,287,827 1,599,954 96,985 230,608 1,057,219 458.45% Capital - Direct Labor (1,468) (15,805)(15,805) (1,837) (13,282)(2,523)19.00% Yorba Linda Water District Sewer Fund For Period Ending March 31, 2018 (With March 31, 2017 for comparison purposes) 7 $22,956,959 $22,572,702 $23,718,578 $23,096,797 $26,107,075 13.03% $19,056,362 $19,242,416 $17,637,070 $19,110,715 $21,286,549 11.39% $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 Mar. 2014 Mar. 2015 Mar. 2016 Mar. 2017 Mar. 2018 Water Revenues & Expenses -3rd Qtr 2018 (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses 8 $1,404,108 $1,387,791 $1,471,989 $1,709,587 $1,806,586 5.67% $910,608 $908,664 $910,662 $1,048,563 $1,095,388 4.47% $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 Mar. 2014 Mar. 2015 Mar. 2016 Mar. 2017 Mar. 2018 Sewer Revenues & Expenses -3rd Qtr 2018 (excludes Depreciation, Special Items, and Contriubed Capital) Total Revenue Total Expenses 9 ITEM NO. 9.2 AGENDA REPORT Meeting Date: May 22, 2018 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Kelly McCann, Senior Accountant Subject:Cash and Investment Report for Period Ending April 30, 2018 SUMMARY: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly report of investments to the legislative body. DISCUSSION: The Cash & Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash & Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy established by generally accepted accounting principles. The Acquisition Fund Graph provides a reconciliation of the Bond Proceeds for the Construction of the Fairmont Booster Pump Station. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last four years. The average portfolio yield for the month ending April 30, 2018 is 1.94%. The overall increase in the investment balance from the previous month is approximately $1,690,000. Larger balance changes include an increase in the Water Operating Fund of $2,234,475 due to receipt of property tax apportionments from County of Orange Auditor Controller, reclassification of Water Capital Reserve funds to Water Operating Reserve to cover capital purchases, and a positive net effect between operating revenues and expenses through the reporting month; a decrease in the Restrictive 2017A Acquisition Fund of approximately $277,000 to pay capital project costs for the Fairmont Booster Pump Station; and a decrease of $397,856 in the Water Capital Project Reserve due to its Pay-As-You-Go status for payments related to capital improvements and other related capital purchases. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: Cash_and_Invest_Rpt_Apr_18.pdf Backup Material Backup Material Market %Date of Percent Value Par of Total Institution Maturity Yield Checking Account: 603,709$ 603,709$ Wells Fargo Bank 603,709$ 603,709$ 1.69%Total 0.00% Money Market Accounts: 298,104$ 298,104$ US Bank (Revenue Bonds)1.27% 256,669 256,669 US Bank (Money Market)1.55% 245,324 247,599 Public Agency Retirement Svcs. (PARS) 253,866 253,866 Bank of the West 0.44% 1,053,963$ 808,639$ 2.95%Total 1.10% Federal Agency Securities: 499,575$ 500,000$ Federal Home Loan Bank 06/12/18 1.00% 499,625 500,000 Federal Home Loan Bank 06/13/18 1.10% 999,200$ 1,000,000$ 2.80%Total 1.05% Certificates of Deposits: 247,945$ 248,000$ CIT Bank, Salt Lake 05/22/18 1.20% 247,963 248,000 Discover 05/22/18 1.20% 247,945 248,000 Goldman Sachs Bank 05/22/18 1.20% 247,968 248,000 Beal Bank 05/23/18 1.00% 247,985 248,000 State Bank of India 05/14/18 1.15% 248,988 249,000 Webster Bank 05/03/18 0.90% 247,965 248,000 American Express Centurion Bank 05/23/18 1.20% 247,923 248,000 Goldman Sachs Bank 05/24/18 1.10% 248,898 249,000 Oriental Bank & Trust 05/29/18 1.05% 248,885 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.00% 248,883 249,000 Safra National Bank 05/31/18 1.00% 247,878 248,000 Townebank Portsmouth 05/31/18 1.00% 248,888 249,000 Mascoma Savings Bank 05/29/18 1.00% 197,856 200,000 World's Foremost Bk Sydney 05/28/19 1.31% 245,875 248,000 Capital One Bk USA Natl Assn 05/13/19 1.21% 239,727 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.71% 240,332 248,000 EnerBank USA Salt Lake City 08/26/20 1.34% 244,233 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.17% 180,000 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.25% 237,252 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.67% 241,245 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.25% 245,492 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.49% 5,300,126$ 5,346,000$ 14.85%Total 1.29% Pooled Investment Accounts: 8,745,304$ 8,745,304$ Local Agency Investment Fund 1.66% 1,328,381 1,329,890 CalTRUST Short Term 1.96% 17,654,035 17,928,699 CalTRUST Medium Term 2.43% 27,727,719$ 28,003,893$ 77.70%2.17% 35,684,718$ 35,762,242$ 100%Total Investments 1.94% Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next six months. 4/30/18 Yorba Linda Water District Cash & Investment Portfolio Report April 30, 2018 ________________________________ Kelly D. McCann, Senior Accountant 1 Below is a chart summarizing the yields as well as terms and maturities for the month of April 2018: Average # of Month Portfolio Days to of 2018 Yield Maturity April 1.94%78 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 4/30/2017 4/30/2018 Monthly - April 43,533$ 66,200$ Year-to-Date 279,289$ 395,369$ Budget 2016/2017 2017/2018 Interest Budget, April YTD 95,833$ 258,333$ Interest Budget, Annual 115,000$ 310,000$ Interest earned on investments is recorded in the fund that owns the investment. The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of $33.7 million which is allocated between the established reserve funds, Wells Fargo Checking Account, and the restricted funds held at U.S. Bank for the construction of the Fairmont Booster Pump Station. The number of Days in Cash are 391 for the Un-Restricted Water Reserve balance and 1,326 for the Un-Restricted Sewer Reserve balances, as of April 30, 2018. FY18 Reserve Cash and Requirements Investments March 2018 % Alloc April 2018 % Alloc "Target Available for Fund Description Balance 3/31/2018 Balance 4/30/2018 Levels"CY Obligations Water Operating Reserve 11,785,883$ 35.92%13,778,816$ 39.90%9,459,287$ 4,319,529$ Water Emergency Reserve 6,887,104 20.99%6,887,135 19.94%7,790,359 (903,224) Water Capital Project Reserve 4,412,008 13.45%4,014,152 11.62%5,716,336 (1,702,184) Rate Stabilization Reserve 3,942,668 12.02%3,940,749 11.41%3,957,692 (16,943) Un-Restricted Water Reserve Balance 27,027,663 28,620,852 26,923,674 1,697,178 Conservation Reserve 105,235 0.32%105,635 0.31%- 105,635 Employee Liability Reserve 408,438 1.24%409,991 1.19%272,054 137,937 Restricted Reserve Balance 513,673 515,627 272,054 243,573 Sewer Operating Reserve 1,203,772 3.67%1,327,849 3.84%498,142 829,707 Sewer Emergency Reserve 2,551,261 7.78%2,556,902 7.40%2,545,934 10,968 Sewer Capital Project Reserve 1,516,110 4.62%1,516,350 4.39%1,519,358 (3,008) Un-Restricted Sewer Reserve Balance 5,271,143 5,401,102 4,563,434 837,668 Total Reserve Balances 32,812,479$ 100.00%34,537,581$ 100.00%31,759,162$ 2,778,419$ Water Operating 234,189 475,731 Sewer Operating 124,826 127,978 359,015 603,709 Revenue Bond 2017A-Acquisition Fund 575,210 297,956 Rev. Bond 2017A-Principal & Interest 94 148 Public Agency Retirement Svc. -PARS (Restricted)246,638 245,324 Total Cash and Investments 33,993,436$ 35,684,718$ Cash & Investment Summary Report Cash & Investment Summary Comparison Between Current and Previous Month Wells Fargo Bank Checking US Bank Held (Restricted) 2 Checking Account:603,709$ 1.69% Money Market Accounts:1,053,963$ 2.95% Federal Agency Securities:999,200$ 2.80% Certificates of Deposit:5,300,126$ 14.85% Pooled Investment Accounts:27,727,719$ 77.70% Total 35,684,718$ 100.00% Checking 1.70% Money Market 2.95% Fed Agency Securities 2.80% Certificate of Deposit(s) 14.85% Pooled Accounts - (LAIF & CalTurst) 77.70% Investment Balances (as of 4-30-2018) 3 Yorba Linda Water District Fair Value Measurement Report April 30, 2018 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total CalTRUST Investment Pool -$ 18,982,416$ -$ 18,982,416$ Local Agency Investment Fund - 8,745,304 - 8,745,304 U.S. Government Sponsored Agency Securities - 999,200 - 999,200 Negotiable Certificates of Deposit - 5,300,126 - 5,300,126 Total Investments -$ 34,027,045$ -$ 34,027,045$ 4 $- $518,312.00 $410,496.57 $334,766.57 $138,158.15 $302,184.58 $436,809.05 $770,131.32 $867,848.92 $853,705.36 $360,606.98 $431,770.53 $277,253.74 $6,000,000.00 $5,481,688.00 $5,071,191.43 $4,736,424.86 $4,598,266.71 $4,296,082.13 $3,859,273.08 $3,089,141.76 $2,221,292.84 $1,367,587.48 $1,006,980.50 $575,209.97 $297,956.23 $- $1,000,000.00 $2,000,000.00 $3,000,000.00 $4,000,000.00 $5,000,000.00 $6,000,000.00 $7,000,000.00 May 11, 2017 May 2017 June 2017 July 2017 Aug. 2017 Sept. 2017 Oct. 2017 Nov. 2017 Dec. 2017 Jan. 2018 Feb. 2018 Mar. 2018 Apr. 2018 U.S. Bank Held Restricted 2017A Acquisition Fund Balance Spent 5 PARS (Public Agency Retirement Services) Funding Reconciliation Transaction Contributions PARS Expenses Investment Available Description Date & Gains & Losses Return (%)Balance Initial Deposit 12/28/2017 247,599.00$ 247,599.00$ Investment Return 12/31/2018 20.76$ 0.8%247,619.76$ Investment Return 1/31/2018 61.86$ 247,681.62$ Investment Expenses 1/31/2018 (51.59)$ 247,630.03$ Investment Return 2/28/2018 (940.41)$ 246,689.62$ Investment Expenses 2/28/2018 (51.60)$ 246,638.02$ Investment Expenses 3/31/2018 (51.38)$ 246,586.64$ Investment Return 3/31/2018 (1,262.87)$ 245,323.77$ subtotal =245,323.77$ 6 $25,276,581 $32,207,875 $26,675,034 $28,620,852 352 439 377 391 60 110 160 210 260 310 360 410 460 $20,000 $5,020,000 $10,020,000 $15,020,000 $20,020,000 $25,020,000 $30,020,000 $35,020,000 Apr. 2015 Apr. 2016 Apr. 2017 Apr. 2018 Unrestricted Reserves & Days in Cash (Water) Unrestricted Reserves (Water)Days in Cash (Water) 7 ITEM NO. 9.3 AGENDA REPORT Meeting Date: May 22, 2018 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Saira Hernandez, Accountant Subject:Budget to Actual Reports for the Month Ending April 30, 2018 DISCUSSION: For the month ending April 30, 2018, staff is presenting Budget to Actual reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported through the month ending April 30, 2018, reflects an average increase of 16.30% as compared to the prior year for the same reporting period. Landscape classified customer connections reflect the largest increase in volumetric use of 24.31% as compared to reported results from the prior year. Total Variable Costs results reflect a 20.69% increase when compared to prior year for the same reporting period. The increase in costs is reflective of the increase in water demand which is 11.9% ahead of projected budget. While Supplies & Services within the Water Department have decreased by 6.05%, as to the prior year. STRATEGIC PLAN: FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies ATTACHMENTS: Name:Description:Type: Budget_to_Actual_Rpt_Apr_18.pdf Backup Material Backup Material FY18 Annual Budget YTD Actuals thru April 2018 YTD % of Budget Water Revenue (Residential)14,278,688$ 12,647,330$ 88.57% Water Revenue (Commercial & Fire Det.)2,071,031$ 1,563,689$ 75.50% Water Revenue (Landscape/Irrigation)3,079,054$ 3,236,358$ 105.11% Service Charges 10,106,238$ 8,332,247$ 82.45% Other Operating Revenue 769,106$ 593,743$ 77.20% Total Operating Revenue 30,304,117$ 26,373,367$ 87.03% Revenue (Non-Operating): Interest 275,000$ 340,485$ 123.81% Property Taxes 1,710,000$ 1,658,780$ 97.00% Other Non-Operating Revenue 604,646$ 289,319$ 47.85% Total Non-Operating Revenue 2,589,646$ 2,288,584$ 88.37% Total Revenue 32,893,763$ 28,661,951$ 87.13% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water-Related Costs 11,240,088$ 10,683,898$ 95.05% Fixed Costs 1,443,355$ 700,853$ 48.56% Power-Related Costs 1,285,413$ 890,251$ 69.26% Variable Water Costs Related Expenses Total 13,968,855$ 12,275,003$ 87.87% Salary Related Expenses 8,859,867$ 7,027,382$ 79.32% Reduction for Capital Project Labor (215,000)$ (189,954)$ 88.35% Salary Related Expenses Total 8,644,867$ 6,837,428$ 79.09% Supplies & Services Communications 189,565$ 109,825$ 57.94% Contractual Services 519,653$ 327,080$ 62.94% Data Processing 235,322$ 151,400$ 64.34% Dues & Memberships 80,492$ 76,811$ 95.43% Fees & Permits 264,641$ 204,243$ 77.18% Insurance 263,506$ 207,693$ 78.82% Materials 797,347$ 601,045$ 75.38% District Activities, Emp Recognition 22,506$ 16,846$ 74.85% Maintenance 339,342$ 352,976$ 104.02% Non-Capital Equipment 104,678$ 97,782$ 93.41% Office Expense 39,662$ 30,807$ 77.67% Professional Services 650,108$ 513,135$ 78.93% Training 61,728$ 26,669$ 43.20% Travel & Conferences 102,493$ 51,305$ 50.06% Uncollectible Accounts 17,205$ 2,728$ 15.85% Utilities 158,100$ 142,069$ 89.86% Vehicle Expenses 286,812$ 190,234$ 66.33% Supplies & Services Sub-Total 4,133,160$ 3,102,648$ 75.07% Total Operating Expenses 26,746,883$ 22,215,079$ 83.06% Expenses (Non-Operating) Other Expense 15,220$ (53,121)$ -349.02% Total Non-Operating Expenses 15,220$ (53,121)$ -349.02% Total Expenses 26,762,103$ 22,161,958$ 82.81% Net Revenues 6,131,661$ 6,499,993$ 106.01% Less: Debt Service (Principal & Interest)2,729,799$ 2,729,799$ 100.00% Less: Committed Capital Expenditures (PayGo)2,635,755$ 1,775,306$ 67.35% Less: Special Item - Conservation Credit 1,105,809$ 0.00% Less: Special Item - Rate Credit -$ 1,100,038$ 0.00% Transfer to/(from) Reserves 766,107$ (210,959)$ -27.54% Net -$ -$ Yorba Linda Water District Water Enterprise FY18 ProForma - Use of Funds April 2018 1 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending April 30, 2018 Annual YTD April YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Apr. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Apr. 2017)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$14,278,688 $11,532,896 881,005$ 12,647,330$ 1,114,434$ $1,018,426 $10,705,484 $1,941,846 18.14% Water Revenue (Commercial & Fire Det.)2,071,031 1,672,772 109,615 1,563,689 (109,083)139,744 1,468,845 94,844 6.46% Water Revenue (Landscape/Irrigation)3,079,054 2,486,952 148,603 3,236,358 749,406 244,534 2,603,462 632,896 24.31% Water Revenue (Service Charge)10,106,238 8,421,865 833,155 8,332,247 (89,618)831,179 8,457,043 (124,796)-1.48% Sewer Charge Revenue 2,032,245 1,693,538 168,151 1,707,509 13,972 155,874 1,556,532 150,977 9.70% Locke Ranch Assessments 223,000 180,117 77,001 260,072 79,955 73,143 207,661 52,411 0.00% Other Operating Revenue 866,161 721,801 35,215 656,465 (65,336)67,138 705,403 (48,938)-6.94% Total Operating Revenue:32,656,417 26,709,940 2,252,745 28,403,670 1,693,730 2,530,038 25,704,430 2,699,240 10.50% Revenue (Non-Operating): Interest 310,000 258,333 66,200 395,369 137,036 43,533 279,289 116,080 41.56% Property Tax 1,710,000 1,381,167 480,913 1,658,780 277,613 526,096 1,589,745 69,035 0.00% Other Non-Operating Revenue 624,521 520,434 13,905 269,604 (250,830)48,190 380,776 (111,172)-29.20% Total Non-Operating Revenue:2,644,521 2,159,935 561,018 2,323,753 163,819 617,819 2,249,810 73,943 3.29% Total Revenue 35,300,938 28,869,875 2,813,763 30,727,423 1,857,548 3,147,857 27,954,240 2,773,183 9.92% Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,968,855 11,290,241 1,200,582 12,275,003 984,762 1,057,830 10,170,326 2,104,677 20.69% Salary Related Expenses 9,643,124 8,241,588 458,570 7,664,762 (576,826)649,366 7,240,636 424,125 5.86% Supplies & Services 4,621,895 3,636,579 320,996 3,451,989 (184,589)362,744 3,646,035 (194,046) -5.32% Total Operating Expenses 28,233,874 23,168,407 1,980,148 23,391,754 223,346 2,069,940 21,056,997 2,334,757 11.09% Expenses (Non-Operating): Interest on Long Term Debt 1,489,796 1,219,623 115,401 1,141,351 (78,272) 130,618 1,338,206 (196,855) -14.71% Other Expense 15,220 5,183 386 (55,236) (60,419)1,421 (33,948)(21,288) 62.71% Total Non-Operating Expenses:1,505,016 1,224,806 115,787 1,086,115 (138,691) 132,039 1,304,258 (218,143) -16.73% Total Expenses 29,738,890 24,393,213 2,095,935 24,477,869 84,656 2,201,979 22,361,255 2,116,614 9.47% Net Position Before Capital Contributions 5,562,048 4,476,662 717,828 6,249,554 1,772,893 945,878 5,592,985 656,569 11.74% Special Item - 2,205,847 2,205,847 - - 2,205,847 0.00% Capital Contributions (Non-Cash Transaction -- - - 3,447,318 3,447,318 1,652 1,405,035 2,042,283 0.00% GASB 34 Compliant) Net Position Before Depreciation 5,562,048 4,476,662 717,828 7,491,025 3,014,364 947,530 6,998,020 493,005 7.04% Depreciation & Amortization 7,182,000 5,985,000 630,610 6,210,967 225,967 598,341 5,947,516 263,451 4.43% Total Net Position ($1,619,952)($1,508,338)87,218 1,280,058 $2,788,397 $349,189 $1,050,504 $229,554 21.85% (16,589) (207,956) (207,956) (9,692)(181,696) (26,260) 14.45% (With April 30, 2017 for comparison purposes) 2 Annual YTD April YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Apr. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Apr 2017) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)$14,278,688 $11,532,896 881,005$ 12,647,330$ 1,114,434$ $1,018,426 $10,705,484 $1,941,846 18.14% Water Revenue (Commercial & Fire Det.)2,071,031 $1,672,772 109,615 1,563,689 (109,083) 139,744 1,468,845 94,844 6.46% Water Revenue (Landscape/Irrigation)3,079,054 $2,486,952 148,603 3,236,358 749,406 244,534 2,603,462 632,896 24.31% Water Revenue (Service Charge)10,106,238 8,421,865 833,155 8,332,247 (89,618) 831,179 8,457,043 (124,796) -1.48% Other Operating Revenue 769,106 640,922 38,426 593,743 (47,178) 58,059 617,381 (23,637) -3.83% Total Operating Revenue:30,304,117 24,755,407 2,010,804 26,373,367 1,617,960 2,291,942 23,852,215 2,521,152 10.57% Revenue (Non-Operating): Interest 275,000 229,167 50,460 340,485 111,319 36,231 249,009 91,477 36.74% Property Tax 1,710,000 1,381,167 480,913 1,658,780 277,613 526,096 1,589,745 69,035 4.34% Other Non-Operating Revenue 604,646 503,872 12,699 289,319 (214,553) 48,190 308,287 (18,968) -6.15% Total Non-Operating Revenue:2,589,646 2,114,205 544,072 2,288,584 174,378.47 610,517 2,147,041 141,543 6.59% Total Revenue 32,893,763 26,869,612 2,554,876 28,661,951 1,792,339 2,902,459 25,999,256 2,662,695 10.24% Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,968,855 11,290,241 1,200,582 12,275,003 984,762 1,057,830 10,170,327 2,104,676 20.69% Salary Related Expenses 8,644,867 7,403,600 400,652 6,837,428 (566,172) 577,400 6,453,868 383,560 5.94% Supplies & Services: Communications 189,565 121,471 5,228 109,825 (11,646) 7,593 130,297 (20,472) -15.71% Contractual Services 499,653 356,378 30,608 327,080 (29,298) 21,323 330,063 (2,983) -0.90% Data Processing 235,322 171,102 16,987 151,400 (19,702) 4,922 185,979 (34,579) -18.59% Dues & Memberships 80,492 82,077 304 76,811 (5,265) 642 78,292 (1,481) -1.89% Fees & Permits 264,641 220,534 16,747 204,243 (16,291) 57,587 203,058 1,185 0.58% Board Election - - - - - - 120,873 (120,873) -100.00% Insurance 263,506 212,088 21,242 207,693 (4,395) 19,679 199,291 8,403 4.22% Materials 797,347 634,456 39,189 601,045 (33,411) 56,805 709,657 (108,612) -15.30% District Activities, Emp Recognition 27,506 22,922 1,877 16,846 (6,075) 440 6,391 10,456 163.61% Maintenance 339,342 328,785 69,571 352,976 24,191 49,975 312,472 40,504 12.96% Non-Capital Equipment 114,678 100,065 7,559 97,782 (2,284) 25,478 134,210 (36,429) -27.14% Office Expense 39,662 33,052 3,263 30,807 (2,245) 1,822 27,135 3,672 13.53% Professional Services 650,108 516,757 51,212 513,135 (3,621) 41,424 436,339 76,796 17.60% Training 61,728 32,440 2,663 26,669 (5,771) 11,281 42,780 (16,111) -37.66% Travel & Conferences 107,493 54,578 5,661 51,305 (3,272) 3,090 36,077 15,228 42.21% Uncollectible Accounts 17,205 5,838 (569) 2,728 (3,110) (702) 6,884 (4,157) -60.38% Utilities 158,100 142,750 16,245 142,069 (681) 9,977 107,579 34,490 32.06% Vehicle Equipment 286,812 218,510 11,954 190,234 (28,276) 34,132 234,935 (44,701) -19.03% Supplies & Services Sub-Total 4,133,160 3,253,800 299,741 3,102,648 (151,152) 345,468 3,302,312 (199,663) -6.05% Total Operating Expenses 26,746,883 21,947,641 1,900,975 22,215,079 267,438 1,980,698 19,926,507 2,288,573 11.49% Expenses (Non-Operating): Interest on Long Term Debt 1,489,796 1,219,623 115,401 1,141,351 (78,272) 130,618 1,338,206 (196,855) -14.71% Other Expense 15,220 5,183 386 (53,121) (58,304) 1,421 (41,256) (11,865) 28.76% Total Non-Operating Expenses:1,505,016 1,224,806 115,787 1,088,230 (136,576) 132,039 1,296,950 (208,720) -16.09% Total Expenses 28,251,899 23,172,447 2,016,762 23,303,309 130,862 2,112,737 21,223,457 2,079,853 9.80% Net Position Before Capital Contributions 4,641,864 3,697,165 538,114 5,358,642 1,661,477 789,722 4,775,799 582,842 12.20% Special Item - - 2,205,847 2,205,847 - 2,205,847 0.00% Capital Contributions (Non-Cash Transaction -- - - 1,847,505 1,847,505 - 833,012 1,014,493 121.79% GASB 34 Compliant) Net Position Before Depreciation 4,641,864 3,697,165 538,114 5,000,300 1,303,135 789,722 5,608,811 (608,512)-10.85% Depreciation & Amortization 5,832,000 4,860,000 515,652 5,072,819 212,819 486,477 4,834,864 237,955 4.92% Total Net Position (1,190,136) (1,162,835) 22,462 (72,519) 1,090,316 303,245 773,947 (846,466) -109.37% Capital - Direct Labor (14,392) (189,954) (189,954) (9,348)(168,070)(21,884) 13.02% Yorba Linda Water District Water Fund For Period Ending April 30, 2018 (With April 30, 2017 for comparison purposes) 3 Annual YTD April YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Apr. Actual Actual (thru vs vs FY18 FY18 FY18 FY18 YTD Budget FY17 Apr 2017)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue $2,032,245 $1,693,538 168,151$ 1,707,509$ $13,971 $155,874 $1,556,532 $150,976 9.70% Locke Ranch Assessments 223,000 180,117 77,001 260,072$ 79,955 73,143 207,662 52,410 0.00% Other Operating Revenue 97,055 80,879 (3,211) 62,721$ (18,157)9,079 88,022 (25,300) -28.74% Total Operating Revenue:2,352,300 1,954,533 241,941 2,030,302$ 75,769 238,096 1,852,216 178,086 9.61% Revenue (Non-Operating): Interest 35,000 29,167 15,740 54,884$ 25,717 7,301 30,280 24,604 81.25% Other Non-Operating Revenue 19,875 16,562 1,206 (19,715)$ (36,277)- 72,490 (92,205)-127.20% Total Non-Operating Revenue:54,875 45,729 16,946 35,169$ (10,560)7,301 102,770 (67,601) -65.78% Total Revenue 2,407,174 2,000,262 258,887$ 2,065,471$ 65,209 245,397 1,954,986 110,485 5.65% Expenses (Operating): Salary Related Expenses 998,257 837,988 57,918 827,334 (10,654)71,965 786,768 40,566 5.16% Supplies & Services: Communications 12,010 10,008 394 6,483 (3,525)572 7,343 (859)-11.70% Contractual Services 28,237 23,531 2,304 24,342 812 1,592 23,669 674 2.85% Data Processing 15,078 12,565 1,279 11,334 (1,231)370 13,983 (2,649)-18.94% Dues & Memberships 6,053 5,044 23 5,938 894 220 6,065 (127)-2.09% Fees & Permits 17,474 14,562 1,061 9,316 (5,246)4,066 13,142 (3,826)-29.12% Board Election - - - - - - 9,098 (9,098)-100.00% Insurance 19,834 16,528 1,599 15,521 (1,007)1,481 14,721 801 5.44% Materials 51,653 40,544 566 33,151 (7,394)694 22,235 10,916 49.09% District Activities, Emp Recognition 1,694 1,412 141 1,258 (154)33 481 778 161.83% Maintenance 170,559 122,133 2,432 110,572 (11,561)(3,222) 124,340 (13,769)-11.07% Non-Capital Equipment 20,147 16,789 462 18,626 1,836 3,125 15,816 2,809 17.76% Office Expense 2,963 2,469 246 2,281 (189)137 2,042 238 11.67% Professional Services 40,417 28,181 5,538 28,699 518 1,193 17,137 11,562 67.46% Training 6,782 5,652 187 4,991 (660)1,386 5,255 (264)-5.02% Travel & Conferences 12,752 7,127 426 3,840 (3,286)230 2,313 1,527 66.04% Uncollectible Accounts 1,295 1,079 (56) 270 (809)(82) 1,194 (924)-77.35% Utilities 12,600 10,500 1,284 11,159 659 813 8,538 2,620 30.69% Vehicle Equipment 69,188 64,656 3,367 61,560 (3,097)4,664 56,353 5,206 9.24% Supplies & Services Sub-Total 488,735 382,779 21,253 349,341 (33,438) 17,272 343,725 5,616 1.63% Total Operating Expenses 1,486,991 1,220,767 79,171 1,176,675 (44,092) 89,237 1,130,493 46,182 4.09% Expenses (Non-Operating): Interest Expense - - - - - - - - - Other Expense - - - (2,116) (2,116) - 7,308 (9,424) - Total Non-Operating Expenses:- - - (2,116) (2,116) - 7,308 (9,424) 0.00% Total Expenses 1,486,991 1,220,767 79,171 1,174,559 (46,208) 89,237 1,137,801 36,759 3.23% Net Position Before Capital Contributions 920,183 779,495 179,716 890,912 111,417 156,160 817,186 73,727 9.02% Capital Contributions (Non-Cash Transaction -- - - 1,599,813 1,599,813 1,652 572,023 1,027,791 179.68% GASB 34 Compliant) Net Position Before Depreciation 920,183 779,495 179,716 2,490,725 1,711,230 157,812 1,389,208 1,101,517 79.29% Depreciation & Amortization 1,350,000 1,125,000 114,958 1,138,148 13,148 111,864 1,112,652 25,496 2.29% Total Net Position (429,817) (345,505) 64,758 1,352,577 1,698,082 45,948 276,556 1,076,021 389.08% Capital - Direct Labor (2,197) (18,002)(18,002) (344) (13,626)(4,376)32.12% Yorba Linda Water District Sewer Fund For Period Ending April 30, 2018 (With April 30, 2017 for comparison purposes) 4 $3,094,606 $3,606,449 $4,168,740 $8,449,800 $8,457,043 $8,332,247$1,548,999 $1,665,286 $1,629,977 $1,403,746 $1,468,848 $1,563,689 $3,328,503 $3,739,021 $3,530,640 $2,129,282 $2,603,462 $3,236,358 $13,913,827 $13,934,703 $14,387,512 $10,075,333 $10,418,574 $12,647,329 $21,885,935 $22,945,459 $23,716,869 $22,058,161 $22,947,927 12.34%increase compared to FY17 $25,779,623 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 FY13 FY14 FY15 FY16 FY17 FY18 Water Revenue Comparison by Fiscal Year Water Revenue (Service Charge) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Residential)Total 5 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 FY16 FY17 FY18 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL 55,561 58,238 56,992 51,254 63,184 80,884 61,537 66,195 54,463 48,708 49,885 59,881 44,179 63,789 58,343 52,187 41,197 49,277 32,674 29,725 42,840 38,242 40,920 48,163 47,183 38,942 39,778 41,245 51,279 38,906 119,268 136,162 131,653 80,846 154,590 207,053 121,214 178,617 142,649 76,382 123,019 138,015 75,302 143,525 147,368 98,164 62,133 100,928 35,714 17,947 88,221 39,778 15,732 92,152 67,844 36,200 70,377 62,581 100,176 64,775 CONSUMPTION BY UNITS CCF Residential Commercial Landscape 6 0.010.020.030.040.050.060.070.080.090.0100.00.0010.0020.0030.0040.0050.0060.0070.0080.001‐Apr2‐Apr3‐Apr4‐Apr5‐Apr6‐Apr7‐Apr8‐Apr9‐Apr10‐Apr11‐Apr12‐Apr13‐Apr14‐Apr15‐Apr16‐Apr17‐Apr18‐Apr19‐Apr20‐Apr21‐Apr22‐Apr23‐Apr24‐Apr25‐Apr26‐Apr27‐Apr28‐Apr29‐Apr30‐AprTemperature, degrees FahrenheitVolume, AFTemperatureGroundwaterOC‐36Import WaterConsumptionTemperature7 0.000.100.200.300.400.500.600.700.800.901.000.0010.0020.0030.0040.0050.0060.0070.0080.001‐Apr2‐Apr3‐Apr4‐Apr5‐Apr6‐Apr7‐Apr8‐Apr9‐Apr10‐Apr11‐Apr12‐Apr13‐Apr14‐Apr15‐Apr16‐Apr17‐Apr18‐Apr19‐Apr20‐Apr21‐Apr22‐Apr23‐Apr24‐Apr25‐Apr26‐Apr27‐Apr28‐Apr29‐Apr30‐AprinchesVolume, AFRainfall and EToGroundwaterOC‐36Import WaterConsumptionEToRainfall8 1,169,408 980,285 903,666 925,222 922,987 1,142,643 560,947 630,173 470,437 822,103 911,292 983,949 1,558,819 1,365,473 1,262,157 1,112,623 959,213 1,046,811 472,129 471,647 863,624 1,057,830 1,172,025 1,306,850 1,731,774 1,480,644 1,334,196 1,315,490 1,119,251 1,494,257 914,905 994,574 763,420 1,175,886 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Variable Costs Analysis FY16 Var Costs FY17 Var Costs FY18 Var Costs (includes 100% of Annual Connection Expensed in July) 9 $25,729,032 $25,639,453 $26,606,963 $25,999,256 $28,661,951 10.24% $21,400,842 $21,134,732 $19,388,965 $21,223,457 $23,303,309 9.80% $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 Apr. 2014 Apr. 2015 Apr. 2016 Apr. 2017 Apr. 2018 Water Revenues & Expenses -April (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses 10 $1,627,430 $1,593,144 $1,687,971 $1,954,986 $2,065,471 5.65% $1,026,725 $996,984 $1,065,586 $1,137,801 $1,174,559 3.23% $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Apr. 2014 Apr. 2015 Apr. 2016 Apr. 2017 Apr. 2018 Sewer Revenues & Expenses -April (excludes Depreciation, Special Items, and Contributed Capital) Total Revenue Total Expenses 11 ITEM NO. 13.1 AGENDA REPORT Meeting Date: May 22, 2018 Subject:Meetings from May 23 - July 31, 2018 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance By May Board of Directors Workshop Meeting Wed, May 23 4:30 PM If Needed OCWD Board Wed, May 23 5:30 PM Miller/Jones OCSD Board Wed, May 23 6:00 PM Hawkins YL Planning Commission Wed, May 23 6:30 PM Hawkins (As Needed) Interagency Committee Meeting with MWDOC and OCWD Thu, May 24 4:00 PM Nederhood/Jones District Offices Closed Mon, May 28 7:00 AM Board of Directors Workshop Meeting Wed, May 30 4:30 PM June OC Water Summit Fri, Jun 1 7:30 AM Jones/Nederhood Joint Committee Meeting with City of Yorba Linda Mon, Jun 4 4:00 PM Nederhood/Jones ISDOC Executive Committee Tue, Jun 5 7:30 AM Nederhood Board of Directors Regular Meeting Tue, Jun 5 6:30 PM YL City Council Tue, Jun 5 6:30 PM Hawkins MWDOC Board Wed, Jun 6 8:30 AM Nederhood/Jones OCSD Operations Committee Wed, Jun 6 5:00 PM Hawkins OCWD Board Wed, Jun 6 5:30 PM Miller/Jones Board of Directors Workshop Meeting Thu, Jun 7 4:30 PM If Needed WACO Fri, Jun 8 7:30 AM TBD AWWA Annual Conference Mon, Jun 11 8:00 AM Jones/Miller/Nederhood AWWA Annual Conference Tue, Jun 12 8:00 AM Jones/Miller/Nederhood AWWA Annual Conference Wed, Jun 13 8:00 AM Jones/Miller/Nederhood YL Planning Commission Wed, Jun 13 6:30 PM Hawkins (As Needed) AWWA Annual Conference Thu, Jun 14 8:00 AM Jones/Miller/Nederhood Board of Directors Workshop Meeting Mon, Jun 18 4:30 PM If Needed YL City Council Tue, Jun 19 6:30 PM Miller MWDOC Board Wed, Jun 20 8:30 AM Nederhood/Jones OCWD Board Wed, Jun 20 5:30 PM Miller/Jones Board of Directors Regular Meeting Tue, Jun 26 6:30 PM OCSD Board Wed, Jun 27 6:00 PM Hawkins YL Planning Commission Wed, Jun 27 6:30 PM Hawkins (As Needed) ISDOC Thu, Jun 28 11:30 AM TBD July ISDOC Executive Committee Tue, Jul 3 7:30 AM Nederhood YL City Council Tue, Jul 3 6:30 PM Nederhood District Offices Closed Wed, Jul 4 7:00 AM OCSD Operations Committee Thu, Jul 5 5:00 PM Hawkins WACO Fri, Jul 6 7:30 AM TBD Board of Directors Regular Meeting Tue, Jul 10 6:30 PM LAFCO Wed, Jul 11 8:15 AM Nederhood (As Needed) YL Planning Commission Wed, Jul 11 6:30 PM Hawkins (As Needed) YL City Council Tue, Jul 17 6:30 PM Jones MWDOC Board Wed, Jul 18 8:30 AM Nederhood/Jones OCWD Board Wed, Jul 18 5:30 PM Miller/Jones Board of Directors Regular Meeting Tue, Jul 24 6:30 PM MWDOC/OCWD Joint Planning Committee Wed, Jul 25 8:30 AM Jones/Miller/Nederhood OCSD Board Wed, Jul 25 6:00 PM Hawkins YL Planning Commission Wed, Jul 25 6:30 PM Hawkins (As Needed) Interagency Committee Meeting with MWDOC and OCWD Thu, Jul 26 4:00 PM Nederhood/Jones BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING Exhibit A Resolution No. 18-09 Budgeted Positions for FY19 Effective July 1, 2018 Salary Range Position Classification Budgeted as of 11/12/2017 Proposed Change Budgeted as of 7/1/2018 12 Office Clerk 1 1 15 Public Affairs Representative 1 -1 0 16 Meter Reader I 1 1 Accounting Assistant I 1 -1 0 Customer Service Rep II 2 2 Maintenance Worker I 9 9 Plant Operator I 1 1 Public Affairs Representative 0 11 18 Meter Reader II 2 2 Customer Service Rep III 2 2 Operations/Warehouse Assistant 1 1 Records Management Specialist 1 1 Maintenance Worker II 7 -1 6 Water Quality Technician I 0 0 Accounting Assistant II 1 12 Electrical/Instrumentation Technician 0 11 Facilities Maintenance 1 1 Mechanic II 1 1 Information Systems Tech I 1 1 Water Quality Technician II 1 1 Human Resources Technician 1 1 Maintenance Worker III 5 5 Mechanic III 1 1 Meter Services Lead 1 1 Plant Operator II 2 2 Safety and Training Technician 1 -1 0 Construction Inspector 1 1 Engineering Technician II 2 2 Human Resources Analyst 1 -1 0 Accountant 1 1 Instrumentation Technician 1 -1 0 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Worker 4 4 Sr. Plant Operator 1 1 Associate Engineer 1 -1 0 Customer Service Supervisor 1 1 Human Resources Analyst 0 11 Safety and Training Analyst 0 11 Sr. SCADA Technician 0 1 1 Construction Project Supervisor 1 1 Management Analyst 1 1 19 20 22 17 25 21 26 23 24 27 28 Page 1 of 2 REVISED ITEM NO. 7.3. MATERIALS SUBMITTED BY: Gina Knight MEETING DATE: May 22, 2018 Exhibit A Resolution No. 18-09 Budgeted Positions for FY19 Effective July 1, 2018 Programmer Analyst 1 1 29 Chief Water System Operator 1 1 Associate Engineer 0 1 1 IS Administrator 1 1 Records Management Administrator 1 1 Sr. Accountant 1 1 Water Maint. Superintendent 1 1 Water Production Superintendent 1 1 Water Quality Engineer 1 1 32 Executive Assistant 1 1 34 Sr. Project Manager 1 1 37 IT Manager 1 1 39 Engineering Manager 1 1 Finance Manager 1 1 Human Resources/Risk and Safety Manager 1 1 Operations Manager 1 1 40 Assistant General Manager 1 1 General Manager 1 1 Total 80 0 80 Engineering Intern 0 1 1 * IT Intern 0 1 1 022 * These Intern positions are based on part-time work not to exceed 960 hours per fiscal year per position. Salary Set by Board 30 31 Page 2 of 2 REVISED ITEM NO. 7.3. MATERIALS SUBMITTED BY: Gina Knight MEETING DATE: May 22, 2018 'ISED ITEM NO. MISSION a barba Linda Water District -a. will provide reliable water- and severer services to protect public health and the environment with financial integrity and superior customer service. -- VISION Yorba Linda Water District 30 - will accomplish our mission ? + 11W ?r to improve the quality of life `'. .v . )P11for these we serve byr ' Embracing proven ;- technology, irx� pro�rin � customer satisfaction , - providing efficient and responsive operations, and ensuring reliable iYff• •I[ r� yam; .!� i �;. �1 +`� � f � � Ayr� .�.'T.*. ,f`ST .'•1 •{1,r,�Y .!\' :L. ': • �,` -f•-t.� ( 1�-{�.�`=}.-y,- i n f ras t r u e t u re.