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HomeMy WebLinkAbout2018-06-05 - Board of Directors Meeting Minutes (B) 2018-100 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, June 5, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President Brett Barbre, Assistant General Manager Phil Hawkins John DeCriscio, Operations Manager J. Wayne Miller Gina Knight, HR/Risk and Safety Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Rosanne Weston, Engineering Manager Andrew J. Hall Annie Alexander, Exec Asst/Board Secretary Mike Carreon, Facilities Maint Worker Bryan Hong, Water Quality Engineer Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, Partner, Kidman Gagen Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports None. At the request of President Nederhood, Rosanne Weston, newly hired Engineer Manager, introduced herself and provided an overview of her professional work experience. Minutes of the YLWD Board of Directors Regular Meeting Held June 5, 2018 at 6:30 p.m. 1 2018-101 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Revised exhibits for Item No. 7.5. had been distributed to the Board and made available to the public at the beginning of the meeting. Director Hawkins made a motion, seconded by Director Jones, to approve the Consent Calendar (including the revised exhibits for Item No. 7.5.). Motion carried 4-0-0-1 on a Roll Call vote with Director Hall being absent. 7.1. Minutes of the Board of Directors Regular Meeting Held April 24, 2018 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$527,071.41. 7.3. Terms and Conditions for Water and Sewer Service with the City of Yorba Linda for the Yorba Linda Library and Arts Center Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with the City of Yorba Linda for the Yorba Linda Library and Arts Center, Job No. 201816. 7.4. Memorandum of Understanding and Salary Schedules Between the District and the YLWD Employees Association Recommendation: That the Board of Directors approve Resolution No. 18-10 adopting the Memorandum of Understanding and Salary Schedules Between the District and the Yorba Linda Water District Employees Association and rescinding Resolution Nos. 13-01, 15-06, 15-18, 17-22, and 17-34. 7.5. Personnel Manual and Salary Schedules for Unrepresented Employees Recommendation: That the Board of Directors approve Resolution No. 18-11 adopting the Personnel Manual and Salary Schedules for Unrepresented Employees for Fiscal Years 2018-2023 and rescinding Resolution Nos. 15-07, 15-08, 15-19, 15-20, 17-23, 17-24, 17-25, 17-36, 17-38, 18-07, and 18-08. Minutes of the YLWD Board of Directors Regular Meeting Held June 5,2018 at 6:30 p.m. 2 2018-102 7.6. Adopting a Public Funds Investment Policy for Fiscal Year 2019 Recommendation: That the Board of Directors approve Resolution No. 18-12 adopting a Public Funds Investment Policy for Fiscal Year 2019 and rescinding Resolution No. 17-16. 7.7. Adopting a Debt Management Policy Recommendation: That the Board of Directors approve Resolution No. 18-13 setting forth a Debt Management Policy and rescinding Resolution No. 16-19. 7.8. Adopting a Pension Rate Stabilization Program and Other Post- Employment Funding Policy Recommendation: That the Board of Directors approve Resolution No. 18-14 adopting a Pension Rate Stabilization Program (PRSP) and Other Post-Employment Benefits (OPEB) Funding Policy and rescinding Resolution No. 17-33. 8. DISCUSSION ITEMS 8.1. Bench-Scale Testing for Removal of Arsenic Form Groundwater (Nederhood) Staff summarized previous discussions and Board action related to this matter. Discussion followed regarding the District's historical sampling results for arsenic, the difference between Health Advisory Levels (HAL) and Maximum Contaminant Levels (MCL), and the purpose of bench- scale testing. 8.2. Poseidon Huntington Beach Desalination Plant (Nederhood) President Nederhood summarized key points in a new term sheet with Poseidon Resources for this proposed project. This matter was to be considered at OCWD's Board of Directors meeting on June 6, 2018. Discussion ensued regarding the estimated 2022 project unit cost for OCWD's service area and MWD's Local Resources Program (LRP). Staff offered to invite representatives from MWD and OCWD to provide the Board with an overview of future water supply needs in each respective agencies' service area. Minutes of the YLWD Board of Directors Regular Meeting Held June 5,2018 at 6:30 p.m. 3 2018-103 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. Directors' Reports None. 9.2. General Manager's Report General Manager Marc Marcantonio asked each of the managers to report on activities within their respective departments. He then reported on the status of relevant legislation and a recent all hands meeting. 9.3. General Counsel's Report None. 9.4. Future Agenda Items and Staff Tasks Vice President Jones requested an item on a future agenda to discuss the impact of SB 606 (Hertzberg) and AB 1668 (Friedman) on the District. This matter will be addressed following the completion of staff's data collection efforts. President Nederhood requested a future agenda item to discuss the proposed Poseidon Resources Huntington Beach Ocean Desalination Project. Director Miller requested an item on a future agenda to discuss the District's public outreach efforts. Staff offered to prepare a proposal for Board review identifying available engagement tools and strategies to support this initiative. Discussion followed regarding involvement in local community service organizations and District facility tours. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) ■ Minutes of the meeting held May 24, 2018 will be provided when available. ■ Next meeting is scheduled July 26, 2018 at 4:00 p.m. Minutes of the YLWD Board of Directors Regular Meeting Held June 5,2018 at 6:30 p.m. 4 2018-104 10.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) ■ Minutes of the meeting held June 4, 2018 will be provided when available. ■ Next meeting is yet to be scheduled. 10.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) ■ Next meeting yet to be scheduled. 11. INTERGOVERNMENTAL MEETINGS The Directors noted their attendance at the following meetings and events. 11.1. OCWD Board — May 23, 2018 (Miller) 11.2. OCSD Board — May 23, 2018 (Jones) 11.3. OC Water Summit — June 1, 2018 (Jones/Nederhood) 11.4. ISDOC Executive Committee — June 5, 2018 (Nederhood) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from June 6 —August 31, 2018 The Board made no changes to the activity calendar. 13. ADJOURNMENT 13.1. The meeting was adjourned at 8:35 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held June 5, 2018 at 6:30 p.m. 5