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Home My WebLink About2018-07-24 - Board of Directors Meeting Minutes (B) 2018-125 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, July 24, 2018, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:39 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Al Nederhood, President Marc Marcantonio, General Manager Brooke Jones, Vice President Brett Barbre, Assistant General Manager Andrew J. Hall John DeCriscio, Operations Manager Phil Hawkins Gina Knight, HR/Risk and Safety Mgr (Arrived 6:47 p.m.) J. Wayne Miller Rosanne Weston, Engineering Manager Annie Alexander, Exec Asst/Board Secretary Mike Carreon, Facilities Maintenance Worker Bryan Hong, Water Quality Engineer Anthony Manzano, Senior Project Manager Kelly McCann, Senior Accountant Kaden Young, Management Analyst ALSO PRESENT Tiffany Ackley, Attorney, Kidman Gagen Law LLP Jennifer Meza, Sr Client Services Coordinator, Public Agency Retirement Services (PARS) Keith Stribling, Senior Portfolio Manager, HighMark Capital Management Mike Swan, Senior Project Manager, PSOMAS 4. ADDITIONS/DELETIONS TO THE AGENDA General Manager Marc Marcantonio requested to remove Item No. 5.1. from the agenda as the employee was unable to attend. 5. INTRODUCTIONS AND PRESENTATIONS G 7 Dresen+,, ulama+inn to ll endum `(ator Mainten�+nGe v�r��crrtCtt �crcr��-rurrvrr—cv��c , �crcci---rvrurrrcc-rattoc S perinteRdent for 11 Years of SewiGe to tho Diotrist Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 1 2018-126 5.2. Elected Official Liaison Reports None. 5.3. Status of District Investments Held in Public Agency Retirement Services (PARS) Post-Employment Benefits Trust (Miller) Jennifer Meza from PARS provided an overview of Section 115 Trusts and the benefits of prefunding pension obligations. She also summarized the District's investment plan, pension funding status, and projected employer contributions Keith Stribling from Highmark Capital reviewed the asset allocation and performance of the District's investments through June 30, 2018. He also summarized the status of various economic factors and projected returns. Julia Schultz (resident), commented on the District's investment strategy. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR President Nederhood requested to remove Item No. 7.5. from the Consent Calendar. Director Hawkins made a motion, seconded by Director Hall, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 with Director Hall abstaining from voting on Item No. 7.1. 7.1. Minutes of the Board of Directors Regular Meeting Held June 5, 2018 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting Held June 7, 2018 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$4,812,181.36. Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 2 2018-127 7.4. Terms and Conditions for Water Service with Mercy Housing, 1945 Veterans Way, Placentia Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Mercy Housing, Job No. 2018-22. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.5. Cielo Vista Project Water and Sewer Facilities Agreement Between the Yorba Linda Water District and North County BRS Project, LLC Mike Swan from PSOMAS and staff responded to related questions from President Nederhood. Attorney Tiffany Ackley noted that a reference in Recital G of the agreement to CEQA Guidelines Section 15062 needed to be revised to Section 15061. Discussion continued regarding various details in the agreement's exhibits. Director Hawkins made a motion, seconded by Director Nederhood, to authorize the General Manager to execute the Cielo Vista Project Water and Sewer Facilities Agreement as revised between the District and North County BRS Project, LLC. Motion carried 5-0-0-0. 8. ACTION CALENDAR 8.1. Sewer Charges Collected on Tax Roll for Fiscal Year 2019 Director Hawkins made a motion, seconded by Director Jones, to adopt Resolution No. 18-26 electing to have certain sewer maintenance charges collected on the Fiscal Year 2019 Tax Roll and superseding Resolution No. 17-26. Motion carried 5-0-0-0 on a Roll Call vote. 8.2. Reschedule Board Meetings in October, November and December Director Hawkins made a motion, seconded by Director Hall, to consider rescheduling the regular meetings on October 23, 2018 and November 27, 2018 and to cancel the regular meeting on December 25, 2018. Motion carried 5-0-0-0. Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 3 2018-128 9. DISCUSSION ITEMS Staff reviewed key information contained in the following financial reports. 9.1. Preliminary Unaudited Budgeted to Actual Reports for the Month Ending June 30, 2018 9.2. Cash and Investment Report for Period Ending June 30, 2018 9.3. Topics Requested by Directors The following topics were taken out of order. ■ Reducing Number of Regular Board Meetings and Reestablishing Monthly Executive Committee Meetings (Hawkins) The Board and staff reviewed the impact of conducting one regular meeting each month rather than two and posting agendas further in advance. The Board then discussed having the President and General Manager determine the need for a second regular meeting each month beginning in September and the meeting cancellation process. Discussion also touched on posting agendas for regular meetings a week in advance of the scheduled date and only conducting the second regular monthly meeting as needed on a trial basis through the New Year. Julia Shultz (resident), expressed her concerns regarding adequate public notification of cancelled meetings. ■ Consideration of 2-Year Budget Cycle (Hawkins) The Board and staff reviewed the impact of transitioning to a 2-year budget cycle and the implementation of future rate adjustments in January rather that July. Director Hawkins left the meeting at 8:33 p.m. ■ Evaluation of District's Budget and Strategic Planning Processes (Hall) The Board and staff discussed incorporating the strategic plan and utilizing the District's financial model at the beginning of the budget process as well as focusing on high-level financial policies. Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 4 2018-129 Director Hall requested staff prepare a financial analysis of the strategic plan for Board review at the beginning of the next budget process. ■ Overview of OC LAFCO Dues Structure (Nederhood) President Nederhood reviewed how the independent special districts' dues to OC LAFCO were calculated, a new dues structure to be voted on by ISDOC member agencies, and his proposed alternative dues structure. 10. REPORTS, INFORMATION ITEMS. AND COMMENTS 10.1. Directors' Reports None. 10.2. General Manager's Report General Manager Marc Marcantonio asked each of the managers in attendance to report on activities within their respective departments. He then reported on his upcoming meeting attendance. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Nederhood/Jones) ■ Next meeting is scheduled July 26, 2018 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Nederhood/Jones) ■ Minutes of the meeting held June 4, 2018 at 4:00 p.m. were included in the agenda packet. Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 5 2018-130 ■ Next meeting is scheduled September 10, 2018 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Nederhood/Jones) ■ Next meeting yet to be scheduled. 12. INTERGOVERNMENTAL MEETINGS The Directors noted their attendance at the following meetings and events. 12.1. OC LAFCO —July 11, 2018 (Nederhood —As Needed) 12.2. WELL Water Ambassador Meeting — July 11, 2018 (Miller) 12.3. IRWD Facility Tour— July 11, 2018 (Jones/Nederhood) 12.4. YL Planning Commission — July 11, 2018 (Hawkins —As Needed) 12.5. YL City Council — July 17, 2018 (Jones) 12.6. MWDOC Board — July 18, 2018 (Jones/Nederhood) 12.7. OCWA Luncheon — July 18, 2018 (Jones) 12.8. OCSD Operations Committee — July 18, 2018 (Jones) 12.9. OCWD Board — July 18, 2018 (Miller) 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from July 25 — September 30, 2018 The Board made no changes to the activity calendar. 14. ADJOURNMENT 13.1. The meeting was adjourned at 9:46 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held July 24,2018 at 6:30 p.m. 6