HomeMy WebLinkAbout2018-10-09 - Board of Directors Meeting Minutes (B) 2018-161
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, October 9, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:35 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Al Nederhood, President Marc Marcantonio, General Manager
Brooke Jones, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
J. Wayne Miller Gina Knight, HR/Risk and Safety Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Rosanne Weston, Engineering Manager
Phil Hawkins Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Daphne Munoz, Partner, White Neilsen Diehl Evans
4. ADDITIONS/DELETIONS TO THE AGENDA
Staff requested to move Item No. 8.4 in front of Item No. 8.1.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Assistant General Manager Brett Barbre, in his capacity as Director for
MWDOC and the Metropolitan Water District of Southern California (MET),
commented on the keynote speaker for the upcoming MWDOC Water
Policy Forum.
Minutes of the YLWD Board of Directors Regular Meeting Held October 9, 2018 at 6:30 p.m. 1
2018-162
6. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
Director Jones made a motion, seconded by Director Hall, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
7.1. Minutes of the Board of Directors Regular Meeting Held August 28, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Special and Regular Meetings Held
September 11, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$2,432,746.16.
8. ACTION CALENDAR
The following items were taken out of order.
8.4. Audit Report for Fiscal Year Ending June 30, 2018
Director Hall made a motion, seconded by Director Jones, to receive and
file the Yorba Linda Water District Comprehensive Annual Financial
Reports for Fiscal Year Ending June 30, 2018, the Report on Internal
Control, and the Communication to Those in Governance Letter. Motion
carried 4-0-0-1 with Director Hawkins being absent.
8.1. Establishing Procedure for the Presentation of Claims Not Covered by the
Government Claims Act
Director Jones made a motion, seconded by Director Hall, to adopt
Ordinance No. 18-01 establishing a Local Claims Ordinance and
delegating authority to the General Manager to resolve small claims.
Motion carried 4-0-0-1 on a Roll Call vote with Director Hawkins being
absent.
Minutes of the YLWD Board of Directors Regular Meeting Held October 9,2018 at 6:30 p.m. 2
2018-163
8.2. Amending the District's Conflict of Interest Code
Director Miller made a motion, seconded by Director Jones, to approve
Resolution No. 18-31 adopting a Conflict of Interest Code which
supersedes all prior Conflict of Interest Codes and amendments
previously adopted. Motion carried 4-0-0-1 on a Roll Call vote with
Director Hawkins being absent.
8.3. Election of Independent Special District of Orange County (ISDOC)
Officers
Director Hall made a motion, seconded by Director Jones, to instruct the
President or alternate Director to cast the District's ballot in this election.
Motion carried 4-0-0-1 with Director Hawkins being absent.
The following meetings were conducted prior to the regular meeting.
. of FinanGing Authority and Publi
FinanGing Corporation Regulair Meetings
9. DISCUSSION ITEMS
9.1. Results of Annual Assessment of Governing Board Effectiveness
The Board briefly commented on the survey results.
9.2. Status of Engineering Activities
Staff reviewed the status of various projects in design and construction,
water quality activities, and other items of interest.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
Director Miller reported on his participation in a webinar regarding future
water priorities for the nation.
10.2. General Manager's Report
General Manager Marc Marcantonio asked each of the managers in
attendance to report on activities within their respective departments. He
then briefed the Board on recent legislative activities.
Minutes of the YLWD Board of Directors Regular Meeting Held October 9,2018 at 6:30 p.m. 3
2018-164
10.3. General Counsel's Report
None.
10.4. Future Agenda Items and Staff Tasks
Director Hall requested an item be placed on a future agenda to discuss
the categories of "Roles" and "Clear Sense of Purpose" in the Board of
Directors' most recent assessment.
Director Hall also requested the policy statements discussed during the
most recent workshop meeting be placed on a future agenda for further
consideration. Staff was tasked with scheduling a second workshop
meeting prior to October 31, 218 to a date and time when the full Board
could be present.
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
■ Minutes of the meeting held September 27, 2018 at 4:00 p.m. will
be provided when available.
■ Next meeting is scheduled November 19, 2018 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
■ Minutes of meeting held September 10, 2018 at 4:00 p.m. were
included in the agenda packet.
■ Next meeting is scheduled December 10, 2018 at 4:00 p.m. at YL
City Hall.
11.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
■ Next meeting is yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
The Directors noted their attendance at the following meetings and events.
12.1. CSDA Annual Conference — September 24-27, 2018 (Nederhood)
Minutes of the YLWD Board of Directors Regular Meeting Held October 9,2018 at 6:30 p.m. 4
2018-165
12.2. OCSD Board — September 26, 2018 (Hawkins)
12.3. MWD Inspection Trip — September 28-30, 2018 (Miller)
12.4. YL City Council — October 2, 2018 (Jones)
12.5 MWDOC Board — October 3, 2018 (Jones)
12.6. OCSD Operations Committee — October 3, 2018 (Hawkins)
12.7. OCWD Board — October 3, 2018 (Miller/Jones)
12.8. ACWA MCL Economic Feasibility Work Group — October 4, 2018 (Miller)
12.9. WACO — October 5, 2018
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from October 10 — December 31, 2018
The Board made no changes to the activity calendar.
13. ADJOURNMENT
13.1. The meeting was adjourned at 7:51 p.m.
Annie Alexander
Board Secretary
Minutes of the YLWD Board of Directors Regular Meeting Held October 9,2018 at 6:30 p.m. 5