HomeMy WebLinkAbout1987-11-12 - Board of Directors Meeting Minutes160902193
November 12, 1987
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 12, 1987
The regular meeting of the Board of Directors of the Yorba Linda Water
District was called to order b President Cromwell at 8:30 a.m., November
12, 1987, in the district offices at 4622 Plumosa, Yorba Linda. Directors
present: Whit Cromwell, Paul Armstrong, M. Roy Knauft, Jr., Arthur C.
Korn, and Sterling Fox. Also present were: William P. Workman, General
Manager, William J. Robertson, Assistant General Manager, Cheryl E.
Gunderson, Business Manager, Michael A. Payne, Engineering Manager, and
Michael Robinson, Assistant Administrator II.
CONSENT CALENDAR
On a motion by Director Fox and seconded by Director Armstrong, the Board
voted 5-0 to approve the consent calendar as follows:
Item 1. Approval of the Minutes as submitted for the Board of Directors
regular meeting of October 22, 1987 and the adjourned meeting of October
23, 1987.
Item 2. Authorization for the Directors to leave the State of California
prior to the next meeting.
Item 3. Approval of Application to and Agreement with Upper K-Shapell
Joint Venture for water service (J*-8725) in the amount of $30,265.00.
Item 4. Approval of Application to and Agreement with Upper K-Shapell
Joint denture for water service (J*- 11668) in the amount of $11,2 10.00.
Item 5. Approval of Sewer Connection Application and Permit with Mrs.
Geraldine Jones, 18299 Shook Lane, Yorba Linda, in the amount of $433.60.
Item 6. Approval of Sewer Connection Application and Permit with Mr. &
Mrs. Worthng Frietas, 18201 Shook Lane, Yorba Linda, in the amount of
$433.60.
Item 7. Approval of Sewer Connection Application and Permit with Mr. &
Mrs. Jon Ramsey, 18101 Shook Lane, Yorba Linda, in the amount of $712.40.
Page 2154
November 12, 1987
Item 8. Approval of Sewer Connection Application and Permit with Mr. &
Mrs. Waiter Goldsberry, 1827 1 Shook Lane, Yorba Linda, in the amount of
$433.60.
DISCUSSION CALENDAR
Item 9. Presentation of 1986-87 Audit and Management Letter. Cheryl
Gunderson, Business Manager, reported that according to the annual audit
conducted by Conrad and Associates the District had total assets of
$54,878,244, total liabilities of $23,358,691 and total fund equity of
$31,519.553 as of June 30, 1987. The Management Letter pointed to the
need for automation of accounting records, better control and separation
of the Petty Cash/Change Drawer and an analysis and adjustment of
Construction in Progress. Ms. Gunderson indicated that these three areas
were being addressed by the staff. Mike Harrison, partner with Conrad and
Associates, made a brief presentation on the audit and answered questions
from the Directors. Questions involved how to proceed on
computerization, collateralization of investments, interest computation
for the refinanced improvement district bonds and separation of the cash
drawer from petty cash. After extensive discussion, on a motion by
Director Knauft and seconded by Director Fox the Board voted 5-0 to
accept the 1986/87 Audit and Management Letter for the fiscal year end
June 30.
Item 10. Revision of Signature Authorization on District Bank Accounts.
Cheryl Gunderson, Business Manager, requested the Board's adoption of a
resolution designating Whit Cromwell, Paul R. Armstrong, M. Roy Knauft,
Jr., Sterling L. Fox, Arthur C. Korn, William J. Robertson and Cheryl E.
Gunderson as personnel authorized to sign checks drawn on the District's
bank accounts. On a motion by Director Knauft and seconded by Director
Korn the Board voted 5-0 by roll call vote to adopt Resolution Number
87-33 Designating Personnel Authorized to Sign Checks Drawn on the
District Regular Account and Resolution Number 87-34 Designating Staff
Personnel Authorized to Sign Checks Drawn on the District Payroll
Account.
LJ
Page 2155
November 12, 1987
Item 11. Designation of Deferred Compensation Plan Assistant Plan
Administrator. Cheryl Gunderson, Business Manager, requested the Board's
adoption of a resolution designating her as Assistant Plan Administrator
for the Employees' Deferred Compensation Plan. The Board discussed the
options of having a staff or Board member be designated as an Assistant
Plan Administrator. The Board reviewed appropriate checks and balances
on the Plan. On a motion by Director Knauft and seconded by Director
Armstrong, the Board voted 5-0 to defer action on the request until the
November 25 Board Meeting.
Item 12. Capital Replacement Project, 4444 Plumosa Drive. Michael A.
Payne, Engineering Manager, requested Board authorization to advertise for
bids on a project to replace the water facilities serving Mable Paine
School. After a brief discussion regarding the lack of review by the
Engineering-Operations-Planning Committee and the effects of the "San
Marcos Decision" on the project, on a motion by Director Knauft and
seconded by Director Fox, the Board voted 5-0 to defer the project until
the item was discussed by the Engineering-Operations-Planning
Committee.
GENERAL MANAGER'S REPORT
Item 13. No items were scheduled to report.
LEGAL COUNSEL REPORT
Item 14. Legal Counsel, Art Kidman, reported on the change of ownership
at the Bryant Ranch which would bring about a reassesment for tax
purposes. Mr. Kidman also reported on losses incurred by other public
agencies using an investment specialist.
STANDING COMMITTEE REPORTS
Item 15. ACWA Request for Committee Appointments and Legislative
Proposals. President Cromwell reported on a request from ACWA for
nominations to their committees. On a motion by Director Armstrong and
seconded by Director Fox, the Board voted 5-0 to nominate Art Kidman to
the ACWA Legal Affairs and Legislative Committees.
Item 16. Authorization for Payment of Bills. On a motion by Director
Knauft and seconded by Director Armstrong, the Board voted 5-0 to
approve payment of Bills and Rate Deposits in the amount of $411,863.54
on Checks No. 13355 through 13447.
Page 2156
November 12, 1987
Item 17. Finance-Audit Committee Meeting. Director Knauft reported
that the essence of the meeting was reviewed during the audit discussion.
Item 18. Planning-Engineering-Operations Committee Meeting. The
scieduled November 12 meeting was postponed until further information
is received from the Bryant Ranch developer effecting the proposed
Terminus Reservoir.
Item 19. Personnel Committe Meeting, The November 14 meeting was
rescheduled until after the Board meeting on November 12.
Item 20. Public Information Committee. A report was given by President
Cromwell on the success of the Fiesta Days Parade and the District Tour.
The Xeriscape Seminar was planned for Saturday, November 14.
INTERGOVERNMENTAL MEETINGS
Item 21. A report on the 'TACO Meeting of November 6, was given by
Director Armstrong. Director Armstrong reviewed the Delta hearings
issue and the possible revision of the WACO Charter.
Item 22. A report on the Planning Commission Meeting of October 28,
was given by Director Korn. Director Korn reviewed the Placentia Unified
School District problems with the Bryant Ranch developer.
Item 23. A report on the City Council Meeting of November 3, was given
by Director Fox. Director Fox reviewed several points of the meeting.
ADJOURNMENT
On a motion by Director Fox and seconded by Director Armstrong, the Board
voted 4-4, Director Knauft having been excused earlier, to adjourn the
meeting at 14:25 a.m.
~~GV lam.
William P. Workman
General Manager/Secretary