HomeMy WebLinkAbout2019-01-08 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 8, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting Held December 11, 2018
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $2,439,823.16.
7.3. Ratifying Donation of Surplus Vehicles to Paradise Irrigation District
Recommendation: That the Board of Directors adopt Resolution No. 2019-01
ratifying the declaration of certain property as surplus and the transfer of same to
Paradise Irrigation District.
7.4. Notice of Completion for Pressure Regulating Stations (PRS) Rehabilitation Phase 2
Project
Recommendation: That the Board of Directors authorize staff to file the Notice of
Completion for construction of the PRS Rehabilitation Phase 2 Project, Job No.
J2014-11.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Committee, Agency and Intergovernmental Meeting Assignments
Recommendation: That the Board of Directors approve the proposed committee,
agency and intergovernmental meeting assignments for the 2019 calendar year.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Formation of Community Facilities Districts for Connecting Customers with Septic Tanks
to District Wastewater Collection System
9.2. Status of Operations Activities
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
· Intergovernmental Meetings, Conferences, and Events
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
· Next meeting scheduled January 24, 2019 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
· Minutes of meeting held December 10, 2018 at 4:00 p.m. will be provided when
available.
· Next meeting scheduled March 11, 2019 at 4:00 p.m. at YL City Hall.
11.3. Joint Agency Committee with City of Placentia
(Nederhood/Jones)
· Next meeting yet to be scheduled.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 9 - March 31, 2019
13. ADJOURNMENT
13.1. A Board of Directors Workshop Meeting has been scheduled Tuesday, January 22,
2019 at 5:30 p.m. in lieu of the Regular Meeting originally scheduled the same day.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 8, 2019
Subject:Minutes of the Board of Directors Regular Meeting Held December 11, 2018
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2018-12-11_-_Minutes_-_BOD.docx Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 1
2018-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 11, 2018, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:32 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Andrew J. Hall Marc Marcantonio, General Manager
Phil Hawkins Brett Barbre, Assistant General Manager
Brooke Jones John DeCriscio, Operations Manager
J. Wayne Miller Gina Knight, HR/Risk and Safety Manager
Al Nederhood Delia Lugo, Finance Manager
Rosanne Weston, Engineering Manager
Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Danielle Logsdon, Senior Engineer
Anthony Manzano, Senior Project Manager
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. SEATING OF DIRECTORS
5.1. Administer Oaths of Office to Newly Elected Directors
General Manager Marc Marcantonio administered the Oaths of Office for
Directors Nederhood, Jones, and Hawkins.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 2
2018-XXX
5.2. Reorganization of the Board of Directors and Appointment of Officers
Director Nederhood made a motion, seconded by Director Hawkins, to
nominate Director Jones as President. Motion carried 5-0-0-0.
The meeting was then turned over to President Jones as the presiding
officer.
Director Jones made a motion, seconded by Director Nederhood, to
nominate Director Hawkins as Vice President. Motion carried 5-0-0-0.
Director Hawkins made a motion, seconded by Director Hall, to appoint
Annie Alexander as Secretary, Kaden Young as Assistant Secretary, and
Delia Lugo as Treasurer for the next calendar year. Motion carried 5-0-0-0.
5.3. Adjourn to Yorba Linda Water District Public Financing Corporation and
Financing Authority Regular Meetings
A recess was declared at 6:39 p.m. in order to conduct the Public
Financing Corporation and Financing Authority Regular Meetings.
The meeting was reconvened at 6:42 p.m.
6. INTRODUCTIONS AND PRESENTATIONS
6.1. Elected Official Liaison Reports
None.
7. PUBLIC COMMENTS
None.
8. CONSENT CALENDAR
President Jones requested to remove Item No. 8.7. from the Consent Calendar
for separate action. Director Nederhood also requested to remove Item Nos.
8.3., 8.4. and 8.5.
Director Hall made a motion, seconded by Director Hawkins, to approve the
remainder of the Consent Calendar. Motion carried 5-0-0-0.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 3
2018-XXX
8.1. Minutes of the Board of Directors Workshop Meeting Held October 30,
2018
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special and Regular Meetings Held
November 13, 2018
Recommendation: That the Board of Directors approve the minutes as
presented.
8.6. Revised Budgeted Positions for the Remainder of FY19
Recommendation: That the Board of Directors adopt Resolution No. 18-
36 ratifying the Budgeted Positions for the remainder of Fiscal Year 2019
and rescinding Resolution No. 18-27.
8.8. Notice of Completion for Tract 15199 Waterline Replacement
Recommendation: That the Board of Directors authorize staff to file the
Notice of Completion for construction of Tract 15199 Waterline
Replacement Project, Job No. 2017-24.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
8.3. Payments of Bills, Refunds, and Wire Transfers as of November 27, 2018
and December 11, 2018
Staff responded to questions from Director Nederhood regarding a few
items on the Check Register.
Director Miller made a motion, seconded by Director Hall, to ratify and
authorize disbursements of November 27, 2018 and for December 11,
2018 in the amount of $2,675,536.84. Motion carried 5-0-0-0.
8.4. Purchase of a New Sewer Camera Truck
Staff responded to questions from Director Nederhood regarding the
purchase of this equipment and the potential for providing sewer
cleaning/video inspection services to contiguous agencies.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 4
2018-XXX
Director Hawkins made a motion, seconded by Director Hall, to authorize
the General Manager to purchase a new sewer camera truck from Haaker
Equipment Company in the amount of $263,044.68. Motion carried
5-0-0-0.
8.5. Modifying Certain Classifications and Salary Ranges and Amending the
Personnel Manual
Staff responded to questions from Director Nederhood regarding costs
associated with Certificate Pay for qualifying employees.
Director Hawkins made a motion, seconded by Director Hall, to: (1) adopt
Resolution No. 18-34 amending Exhibit A of the Memorandum of
Understanding between the District and the Yorba Linda Water District
Employees Association for the remainder of Fiscal Years 2019-2023; and
(2) adopt Resolution No. 18-35 amending Section 4.07, Articles 6 and 7,
and Exhibit A of the Personnel Manual for Unrepresented Employees for
the remainder of Fiscal Years 2019-2023. Motion carried 5-0-0-0 vote.
8.7. Amended Terms and Conditions for Sewer Service with Kurt Metcalf and
James Heller, Eureka Avenue, Yorba Linda
Kurt Metcalf, resident, spoke against the cost and standards for
connecting to the District’s sewer distribution system.
Staff provided the Board with an overview of the original Terms and
Conditions and the proposed amendments.
Following discussion, the Board determined to defer consideration of this
matter to a future meeting. The Board also asked Mr. Metcalf to notify
staff one week prior to the January 8, 2019 regular meeting should he
desire to have this matter placed on the agenda.
9. ACTION CALENDAR
9.1. Revisions to Purchasing Policy
Staff reviewed the proposed amendments to the purchasing policy in order
to comply with FEMA’s reimbursement requirements.
Director Hall made a motion, seconded by Director Hawkins, to adopt
Resolution No. 18-37 revising the District’s purchasing policy and
rescinding Resolution No. 17-30. Motion carried 5-0-0-0 on a Roll Call
vote.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 5
2018-XXX
9.2. Board of Directors Compensation
Staff reviewed the regulations associated with the Directors’
compensation.
Julia Shultz, resident, spoke in favor of keeping the Directors’ rate of
compensation the same.
Director Hawkins made a motion that no action be taken to modify the
Directors’ compensation. Motion failed for lack of a second.
Director Nederhood made a motion that the Directors’ rate of
compensation be increased from $150 to $175 per meeting. Motion failed
for lack of a second.
The Board briefly discussed the implications of increasing the Directors’
compensation.
Director Nederhood made a motion that the Directors’ rate of
compensation be increased to $175 per meeting. Motion failed for lack of
a second.
Director Hawkins made a motion, seconded by Director Jones, to keep the
Directors’ compensation rate at $150 per meeting. Motion carried 5-0-0-0.
10. DISCUSSION ITEMS
10.1. Establishment of Committees and Committee, Agency and
Intergovernmental Meeting Assignments
Staff suggested the Directors submit their preferred assignments to
President Jones by December 20, 2018.
10.2. Review Board of Directors’ Roles and Sense of Purpose (Hall)
The Board discussed several topics including: funding for capital
improvement projects; Directors’ travel expenses; policy for future rate
adjustments; alternate rate structures and the Prop 218 process; formally
revising the General Manager’s goals; standards for presenting Board
policy versus individual Directors’ opinions; streamlining the budget
process; and funding initiatives identified in the strategic plan.
President Jones suggested the Board address a few of these topics at
each meeting during the upcoming year.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 6
2018-XXX
Director Hall suggested an item be placed on an agenda in February to
discuss the Board of Directors’ goals for 2019.
The Board then determined to schedule a workshop meeting on Tuesday,
January 22, 2019 at 5:30 p.m. in lieu of the regular meeting.
10.3. Performance of Water and Sewer Rate Study and Development of
Proposition 218 Notice (Nederhood)
The Board discussed the process for initiating a new rate study and
factors to be considered before issuing a Request for Proposals (RFP)
and engaging a consultant. The Board also discussed the need for
developing a consensus on the following topics: utilizing a 10-year versus
5-year Capital Improvement Plan; funding for capital improvement projects
(debt versus pay-as-you-go); time period to be covered by the next rate
study; types of rate structures to be considered; methodology for
projecting revenue; effective date of a proposed rate adjustment; and
timeline for public outreach efforts and formal Prop 218 notification
process.
Staff suggested the Board also consider the impact of water related
regulations yet to be finalized by the state.
Director Hall requested staff develop a list of items the Board needs to
come to a consensus on before the issuance of an RFP for a new rate
study. These topics could then be addressed at future Board meetings.
10.4. Formation of Community Facilities Districts (CFD) for Connecting
Customers with Septic Tanks to District Wastewater Collection System
Staff reviewed the process for and benefits of forming CFD’s to assist
residents with financing for connecting to the District’s wastewater
collection system.
Following discussion, staff offered to prepare an information paper on the
matter to include estimated costs for staff time and legal counsel support
for the formation of one CFD. Staff will also begin the process of
identifying District customers who may benefit from this program.
John Koehler, resident, commented on the estimated number of residents
in the community still on septic and previous outreach efforts made by the
District’s Engineering Manager back in the 1970’s.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 7
2018-XXX
Kurt Metcalf, resident, further commented on the process for connecting to
the District’s sewer distribution system.
10.5. Status of Engineering Activities
Staff reviewed the status of various projects in design and construction
and other items of interest.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. Directors' Reports
Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
11.2. General Manager's Report
General Manager Marc Marcantonio shared a message from former
Councilmember Tom Lindsey following which staff reported on the
District’s recent donation of three surplus vehicles to the Paradise
Irrigation District. General Manager Marcantonio then reported on his
presentation at the ACWA Fall Conference after which he asked each of
the managers to report on activities within their respective departments.
11.3. General Counsel’s Report
None.
11.4. Future Agenda Items and Staff Tasks
Director Hawkins requested staff prepare a graphic representation or
cheat sheet for the Board identifying what expenses were being covered
by rates.
12. COMMITTEE REPORTS
12.1. Interagency Committee with MWDOC and OCWD
(Nederhood/Jones)
Next meeting is scheduled January 24, 2019 at 4:00 p.m.
12.2. Joint Agency Committee with City of Yorba Linda
(Nederhood/Jones)
Minutes of the meeting held December 10, 2018 at 4:00 p.m. will be
provided when available.
Minutes of the YLWD Board of Directors Regular Meeting Held December 11, 2018 at 6:30 p.m. 8
2018-XXX
Next meeting is scheduled March 11, 2019 at 4:00 p.m. at YL City
Hall.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from December 12, 2018 – February 28, 2019
The Board made no changes to the activity calendar.
13. ADJOURNMENT
13.1. The meeting was adjourned at 9:48 p.m.
Annie Alexander
Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: January 8, 2019 Budgeted:Yes
To:Board of Directors Cost Estimate:$2,439,823.16
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,439,823.16.
DISCUSSION:
At the October 9, 2018 regular meeting staff informed the Board that, though the regular meeting
scheduled for December 20, 2018 had been cancelled, there would still be a disbursement of
payments in order for the District to meet its obligations by the listed due dates.
The items on this disbursement list includes: A check of $121,546.77 to ACWA/JPIA for January
2019 medical & dental premium; a check of $90,209.35 to Big Ben Inc. for PRS Rehab Phase 2
progress payment #04; a check of $113,688.40 to Pacific Hydrotech Corporation for Fairmont
booster pump station progress payment #24; a check of $253,626.65 to Shea Homes Limited
Partnership for Lakeview sewer replacement progress payment #02; a check of $131,740.59 to
Christensen Brothers General Engineering for Waterline replacement progress payment #04 & #05;
a check of $57,324.79 to City of Anaheim for November 2018 electricity charges; a check of
$61,264.04 to Cogsdale Service Corporation for CSM & GP software renewal; a check of
$336,304.00 to Orange County Water District for the annual annexation charge report – FY18; a
wire of $43,569.12 to So. California Gas Co. for November gas charges at multiple locations; a wire
of $489,539.24 to MWDOC for October 2018 water deliveries; and a wire of $61,349.64 to So.
California Edison for November electricity charges at multiple locations. The balance of
$387,549.93 is routine invoices.
The Accounts Payable check register total is $2,147,712.52; Payroll No. 25 total is $292,110.64;
and the total of all listed disbursements for this agenda report is $2,439,823.16. A summary of the
disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
19-CS_0108.pdf Cap Sheet Backup Material
CkReg122018.pdf Check Register Backup Material
CkReg010819.pdf Check Register Backup Material
19_CC_0108.pdf Credit Card Cap Sheet Backup Material
Summary of Disbursements
December 20, 2018 & January 08, 2019
CHECK NUMBERS & WIRES:
12/20/2018 Computer Checks 73379—73454 $ 909,752.23
01/08/2019 Computer Checks 73455—73517 $ 643,502.29
____________
$ 1,553,254.52
WIRES:
W 121318 So. California Gas $ 43,569.12
W121418 MW DOC $ 489,539.24
W121418A So. California Edison $ 61,349.64
____________
$ 594,458.00
TOTAL OF CHECKS & WIRES $ 2,147,712.52
PAYROLL NO. 25:
Direct Deposits $ 181,557.68
Third Party Checks 7086—7092 $ 23,606.86
Payroll Taxes $ 49,915.50
EFT – CalPERS Payroll #25 $ 37,030.60
$ 292,110.64
TOTAL OF PAYROLLS $292,110.64
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $2,439,823.16
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 08, 2019
==================================================================.
Check No.Date Vendor Name Amount Description
73379 12/20/2018 ACWA/JPIA 121,546.77 MEDICAL & DENTAL PREMIUM - DECEMBER 2018
73380 12/20/2018 ACWA-Assn Of Ca Water Agencies 475.00 JOB ADVERTISEMENT - CONSTRUCTION PROJECT MANAGER
73381 12/20/2018 Al Nederhood 160.88 MILEAGE REIMBURSEMENT & TRAVEL EXPESE - ACWA CONFERENCE
73382 12/20/2018 America's Instant Signs 188.56 BUILDING REPAIR PARTS
73383 12/20/2018 Aqua-Metric Sales Co.33,435.76 OPERATIONS WORK MATERIAL
73384 12/20/2018 Aramark 419.75 UNIFORM SERVICE
73448 12/20/2018 ARC 20.00 PW DOC MANAGEMENT
73385 12/20/2018 AT & T - Calnet3 1,908.23 ATT CALNET 3
73386 12/20/2018 Autoscribe Corporation 952.25 TRANSACTION VISION GATEWAY - OCTOBER 2018
73387 12/20/2018 Bee Busters, Inc 125.00 BEE COLONY ABATEMENT - COMMERCIAL PROPERTY
73388 12/20/2018 Big Ben Inc.90,209.35 J2014-11 - PRS REHAB PHASE2 - PROGRESS PAYMENT #04
73389 12/20/2018 BrightView Tree Care Services Inc.410.00 LANDSCAPE SERVICE - RICHFIELD RD
73390 12/20/2018 Brooke Jones 280.61 MILEAGE REIMBURSEMENT & TRAVEL EXPESE - ACWA CONFERENCE
73391 12/20/2018 CDW Government, Inc 7,729.53 CISCO SMARTNET
73447 12/20/2018 Christensen Brothers General Eng, Inc.131,740.59 J17-24 -TR15199 WATERLINE -PROGRESS PAYMENT #04 & #05
73392 12/20/2018 City Of Anaheim 192.24 ELECTRICITY CHARGE - 1231 N. LAKEVIEW - 10/12/18 - 11/13/18
73393 12/20/2018 City Of Placentia 3,203.90 SEWER FEES - NOVEMBER 2018
73453 12/20/2018 City Of Placentia 320.00 (2) ENCROACHMENT PERMITS
73394 12/20/2018 Daniels Tire Service 121.75 VEHICLE MAINTENANCE - UNIT #186
73395 12/20/2018 Dell Marketing L.P.2,801.21 IT HARDWARE & EQUIPMENT
73396 12/20/2018 Donald Miller 80.00 CERTIFICATE RENEWAL - D2
73397 12/20/2018 Enkay Engineering & Equipment Inc 900.00 REMOVAL & DISPOSAL - TRANSIT PIPE
73398 12/20/2018 Enthalpy Analytical, Inc.2,008.00 LAB WORK - WATER SAMPLING
73401 12/20/2018 EyeMed 1,368.86 EYE MED - DECEMBER 2018
73399 12/20/2018 EZAutomation 1,699.00 SCADA - EZTOUCH 10" TFT COLOR
73400 12/20/2018 Factory Motor Parts 357.32 VEHICLE MAINTENANCE - UNIT#169 & UNIT #187
73402 12/20/2018 Flex Advantage 135.00 FLEX ADVANTAGE - 30 PARTICIPANTS - NOVEMBER 2018
73403 12/20/2018 Fuller Truck Accessories 1,399.67 BED LINER - UNIT #222
73404 12/20/2018 Golden Bell Products 5,160.00 VECTOR CONTROL - MANHOLE TREAT
73405 12/20/2018 Graybar Electric Co 59.71 SCADA SUPPLIES & MATERIAL
73406 12/20/2018 Hach Company 44.62 POCKET CLRMTR II - SHIPMENT FEE
73407 12/20/2018 Harrington Industrial 717.91 CL2 REPLACEMENT PARTS
73409 12/20/2018 Infosend Inc.9,445.04 BILLING & POSTAGE - CUSTOMER BILLING
73410 12/20/2018 Jackson's Auto Supply - Napa 18.41 MECHANIC SHOP SUPPLIES
73411 12/20/2018 Jeremy Smith 67.50 SUPPLIES - SAFETY MEETINGS
73412 12/20/2018 Jesse Diaz 264.00 CLASS A PERMIT FEE & CERTIFICATE REIMBURSEMENT
73413 12/20/2018 John R Brundahl III 185.00 CERTIFICATE REIMBURSEMENT - CWEA COLLECTION
73414 12/20/2018 Kidman Gagen Law 19,971.25 LEGAL SERVICE
73415 12/20/2018 Kimball Midwest 60.88 MECHANIC SHOP SUPPLIES
73416 12/20/2018 Konica Minolta Business 927.21 COPIER LEASE - C258 & C558
73417 12/20/2018 Lancab, Inc.4,954.18 CABLING INSTALL
73418 12/20/2018 Liebert Cassidy Whitmore 17,042.59 LEGAL FEES
73408 12/20/2018 MailFinance 278.37 HASLER LEASE #N17022170
73419 12/20/2018 Marc Marcantonio 116.09 TRAVEL EXPENSE - ACWA CONFERENCE
73420 12/20/2018 Mc Fadden-Dale Hardware 232.74 HARDWARE SUPPLIES
73421 12/20/2018 Mc Master-Carr Supply Co.2,633.95 TOOLS & EQUIPMENT
73422 12/20/2018 Mobile Industrial Supply 8.00 WELDING SUPPLIES
W121418 12/14/2018 MWDOC 489,539.24 WATER DELIVERIES - OCTOBER 2019
73423 12/20/2018 Nick Isbell 235.53 CLASS A PERMIT & WATER DISTRIBUTION ENROLLMENT FEE &
MANUAL7342412/20/2018 Nickey Kard Lock Inc 3,811.33 FUEL - 11/16/18 - 11/30/18
73425 12/20/2018 Orange County - Fire Authority 623.00 HAZMAT PERMIT & AR3R REPAIR GARAGE FEE
73426 12/20/2018 OUR FIRST AID COMPANY 108.61 FIRST AID SUPPLIES
73432 12/20/2018 P.T.I. Sand & Gravel, Inc.2,527.83 ROAD MATERIAL
73427 12/20/2018 Pacific Hydrotech Corporation 113,688.40 J2010-11B - FAIRMONT PUMP STATION UPGRADE - PROGRESS
PAYMENT #247342812/20/2018 Pacific Western Bank 5,983.60 J2010-11B - FAIRMONT PUMP STATION UPGRADE - RETENTION #24
73429 12/20/2018 Pete's Road Service Inc 1,623.32 VEHICLE MAINTENANCE
73454 12/20/2018 Placentia Disposal #676 552.23 (1) WASTE CONTAINER 30 CU YDS
73430 12/20/2018 Powerstride Battery 209.72 VEHICLE MAINTENACE - UNIT #209
73431 12/20/2018 Praxair Distribution 164.52 WELDING SUPPLIES
73433 12/20/2018 Robotic Sewer Solutions Inc 24,400.00 AUGUST - NOVEMBER 2018 - SEWER LINE REPAIRS
73434 12/20/2018 Sanders Paving, Inc.9,495.92 ASPHALT & CONCRETE REPAIR - (6) LOCATIONS
73435 12/20/2018 Selman Chevrolet Company 560.30 TRUCK STEP PACKAGE
73436 12/20/2018 Shea Homes Limited Partnership 253,626.65 J2018-24S - LAKEVIEW SEWER REPLACEMENT - PROGRESS PAYMENT
#02
Yorba Linda Water District
Check Register
For Checks Dated: 12/12/2018 thru 12/20/2018
W121418A 12/14/2018 Southern California Edison 61,349.64 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - NOVEMBER 2018
W121318 12/13/2018 Southern California Gas Co.43,569.12 GAS CHARGES - MULTIPLE LOCATIONS - NOVEMBER 2018
73438 12/20/2018 Steelclad, Inc.5,490.00 WEED ABATEMENT - LAKEVIEW & RICHFIELD
73437 12/20/2018 Step Saver Inc 796.49 COARSE SALT
73439 12/20/2018 SWRCB 4,554.00 ANNUAL PERMIT
73440 12/20/2018 Underground Service Alert 250.90 DIGALERT - OCTOBER 2018
73441 12/20/2018 United Industries 983.26 PPE EQUIPMENT
73443 12/20/2018 United Water Works, Inc.3,327.71 OPERATIONS WORK MATERIAL
73442 12/20/2018 USA Blue Book 382.81 TOOLS & EQUIPMENT
73449 12/20/2018 VOID 0.00 VOID
73450 12/20/2018 VOID 0.00 VOID
73451 12/20/2018 VOID 0.00 VOID
73452 12/20/2018 VOID 0.00 VOID
73453 12/20/2018 VOID 0.00 VOID
73444 12/20/2018 Wayne Miller 948.08 TRAVEL EXPENSE - ACWA/JPIA CONFERENCE
73445 12/20/2018 Web Cam Pro Shop 7,730.86 AXIS NETWORK CAMERAS & LICENSING
73446 12/20/2018 YO Fire 1,300.48 OPERATIONS WORK MATERIAL
1,504,210.23
Check No.Date Vendor Name Amount Description
73461 01/08/2019 ALEXANDER GALVEZ 48.41 CUSTOMER REFUND
73477 01/08/2019 ALLISON LOZANO 18.71 CUSTOMER REFUND
73463 01/08/2019 ANTHONY ALBANO 33.24 CUSTOMER REFUND
73479 01/08/2019 Aqua-Metric Sales Co.24,928.09 VEHICLE GATEWAY BASE STATION
73480 01/08/2019 AT & T - Calnet3 2,788.57 ATT CALNET3
73486 01/08/2019 C. Wells Pipeline 15,737.98 OPERATIONS WORK MATERIAL
73481 01/08/2019 CalCard US Bank 20,656.61 CREDIT CARD TRANSACTIONS - NOVEMBER & DECEMBER 2018
73457 01/08/2019 CARLOTTA CHAVEZ 7.24 CUSTOMER REFUND
73466 01/08/2019 CHERYL LANG 170.87 CUSTOMER REFUND
73482 01/08/2019 Christensen Brothers General Eng, Inc.33,382.47 J2017-24 - TRACT 15199 WATERLINE REPLACEMENT
73483 01/08/2019 City Of Anaheim 57,324.79 RICHFIELD & LA PALMA -ELECTRICITY FEE- 11/08-12/11
73484 01/08/2019 CNA Surety 350.00 BOND #71230777 - ALEXANDER
73485 01/08/2019 Cogsdale Services Corporation 61,264.04 CSM & GP SOFTWARE RENEWAL - 2019
73455 01/08/2019 CRAIG SOUTO 85.05 CUSTOMER REFUND
73487 01/08/2019 Dell Marketing L.P.6,714.00 (5) OPTIPLEX 7060
73467 01/08/2019 DENISE LEEK 28.88 CUSTOMER REFUND
73472 01/08/2019 DENNIS J RAMBEAU 154.01 CUSTOMER REFUND
73488 01/08/2019 Enkay Engineering & Equipment Inc 1,800.00 REMOVAL & DISPOSAL OF TRANS PIPE
73473 01/08/2019 EVAN VASSAR 8.21 CUSTOMER REFUND
73489 01/08/2019 George Baltierra 60.00 CERTIFICATE REIMBURSEMENT - T2
73460 01/08/2019 GRACE HONG 154.93 CUSTOMER REFUND
73478 01/08/2019 IDEAL PROPERTY 409.84 CUSTOMER REFUND
73490 01/08/2019 Infosend Inc.3,752.28 BILLING & POSTAGE - CUSTOMER BILLING
73491 01/08/2019 ISDOC (Independent Special Dist OC)50.00 ISDOC MEMBERSHIP DUES - 2019
73468 01/08/2019 JACKIE KEARNS 27.18 CUSTOMER REFUND
73492 01/08/2019 Jeremy Smith 31.70 SUPPLIES - OPERATIONS SAFETY MEETING
73476 01/08/2019 JOHN RUIZ 111.89 CUSTOMER REFUND
73493 01/08/2019 John Stiver 3,595.21 REIMBURSEMENT #1996-13S - SEWER CONNECTION
73494 01/08/2019 Killingsworth Gear 7,011.52 REPAIR WORK - WELL 7
73465 01/08/2019 KRISTINE SNIPES 96.69 CUSTOMER REFUND
73458 01/08/2019 LESLEY HOWARD 11.63 CUSTOMER REFUND
73459 01/08/2019 LISA ESPOSITO 35.35 CUSTOMER REFUND
73475 01/08/2019 MAELY CONSTRUCTION 531.90 CUSTOMER REFUND
73495 01/08/2019 Managed Health Network 168.75 EAP - DECEMBER 2018
73496 01/08/2019 Marc Marcantonio 26.97 TRAVEL EXPENSE - CRWUA CONFERENCE
73497 01/08/2019 Minuteman Press 81.89 (200) NEW SERVICE FORMS - METER SLIPS
73498 01/08/2019 Morton Salt, Inc.2,613.05 COARSE SALT
73456 01/08/2019 NATHAN CARLSON 189.60 CUSTOMER REFUND
73499 01/08/2019 NatPay Online Business Solutions 39.44 DOCULIVERY - NOVEMBER 2018
73500 01/08/2019 Nickey Kard Lock Inc 4,878.32 FUEL - 12/01/18-12/15/18
73501 01/08/2019 Office Solutions 2,748.76 OFFICE SUPPLIES & TONER
73502 01/08/2019 Orange County Water District 336,304.00 ANNUAL ANNEXATION CHARGE REPORT - FY18
73471 01/08/2019 PING GAO 161.56 CUSTOMER REFUND
73462 01/08/2019 PREEMINENT INVESTMENT CORP 431.30 CUSTOMER REFUND
73505 01/08/2019 Rachel Padilla/Petty Cash 291.72 PETTY CASH
73464 01/08/2019 ROBERT WALKER 189.04 CUSTOMER REFUND
73469 01/08/2019 SHELLIE A TROUTMAN 99.84 CUSTOMER REFUND
73503 01/08/2019 SKC West, Inc.28.02 PVC LUER ADAPTER
73504 01/08/2019 Solarwinds Inc.10,645.00 LOG & EVENT MANAGER - LICENSE & MAINTENANCE
73506 01/08/2019 Step Saver Inc 217.22 COARSE SALT
73507 01/08/2019 Switch Ltd 536.00 DATA HOSTING - CO-LOCATION
73508 01/08/2019 The Shredders 33.00 ON SITE SHRED SERVICE
73509 01/08/2019 Time Warner Cable 2,381.70 SPECTRUM BUSINESS TV AND T10 MB DEDICATED INTERNET
73510 01/08/2019 Total Administrative Service Corp 511.50 FSA ADMINISTRATION FEES - JAN - MAR 2019
73511 01/08/2019 United Industries 282.27 PPE EQUIPMENT
73513 01/08/2019 United Water Works, Inc.74.72 REPLACEMENT METERS
73512 01/08/2019 UNUM Life Insurance Co. of America 4,203.71 LIFE, AD&D, STD & LTD - JANUARY 2019
73514 01/08/2019 Vivian Lim 45.23 REIMBURSEMENT - HR OPEN HOUSE SUPPLIES
73515 01/08/2019 West Coast Safety Supply Co 525.00 ROOTSTOCK WORKSHOP - 5 ATTENDEES
73516 01/08/2019 Wonderware California 28,914.00 WONDERWARE RENEWAL
73474 01/08/2019 YAJUN WU 48.74 CUSTOMER REFUND
73517 01/08/2019 YO Fire 5,262.32 OPERATIONS WORK MATERIAL
73470 01/08/2019 YUNG-HSIAO HUANG 188.33 CUSTOMER REFUND
643,502.29
Yorba Linda Water District
Check Register
For Checks Dated: 12/21/2018 thru 01/08/2019
Vendor Name Amount Description
Amazon.com 48.49 Service recognition
Amazon.com 40.90 IT supplies - batteries
Lascari's 330.79 ARMA luncheon hosted by YLWD
Orange County Water Assn 30.00 November 2018 - Industry Insight Presentation
Orange County Water Assn 45.00 Registration OCWA monthly meeting
Amazon.com 135.55 IT hardware - Computer supplies
Mohawk Sign Systems 65.00 Signage for records vault
Riverbend Hand Car Wash 450.00 Riverbend Hand Car Wash
Southwest Airlines 333.96 Travel expense - CRWUA Annual Conference - Dir. Jones
Michaels Arts & Crafts, Brea #2111 32.31 Office supplies
The Toll Roads of OC 7.44 Toll road fee - OCWA luncheon
CDW Government, Inc 86.54 IT hardware - Hard drive computer upgrade
FTP Today 39.21 ylwd.ftptoday.com - service upgrade 25 to 30 user
WEF Utility Management 79.81 Registration - WEF workshop - Dir. Nederhood
Amazon.com 28.78 YLWD fleece jackets and vest
International Institute of Municipal Clerks 210.00 Membership - Alexander, A
Pavilions 43.94 Meeting supplies
Yorba Linda Chamber 20.00 Yorba Linda Chamber - Holiday luncheon
Marshalls 11.37 Office supplies
Amazon.com 23.36 Service recognition
Southwest Airlines 80.91 Travel expense - CRWUA Annual Conference - Marcantonio
Capio 30.00 CAPIO Mingle Bells - Muttaraid
Government Finance Officers 505.00 GFOA - Application fee CAFR award
Grand Hyatt 20.00 Travel expense - ACWA Fall Conference - Marcantonio
Amazon.com 5.90 Hardware for hard drive installation
Amazon.com 93.97 Retiree & service recognition - Polimino
Answer One Communications 435.00 Virtual reception services - After hours
Lands End 2,113.78 YLWD fleece jackets and vest
ONLINE Information Services, Inc.620.97 Online collection services
Placentia Disposal #676 555.38 Placentia Disposal
Verizon Wireless 4,036.07 Verizon Wireless - 09/21/18 - 10/20/18
Costco 100.86 Meeting supplies
Costco 159.95 Supplies - Employee appreciation event
Home Depot 118.24 Supplies - Employee appreciation event
VONS 49.44 Meeting supplies
Grand Hyatt 773.59 Travel expense - ACWA Fall Conference - Marcantonio
Grand Hyatt 1,277.65 Travel expense - ACWA Fall Conference - Dir. Jones
Grand Hyatt 768.59 Travel expense - ACWA Fall Conference - Dir. Nederhood
Michaels Arts & Crafts, Brea #2111 5.74 Supplies - Employee appreciation event
Moreno's 3,030.00 EE appreciation dinner - (85) attendees
Superior Groceries 35.98 Supplies - Employee appreciation event
Taco Bell 7.53 Travel expense - ACWA Fall Conference - Dir. Nederhood
AWWA 349.00 Job post - Construction Project Manager
Brown And Caldwell 200.00 Job post - Construction Project Manager
Jersey Mike's 37.48 Lunch meeting - Hall, Barbre, & Marcantonio
Target 8.03 Office supplies
FamousFoods.com 28.67 Retiree & service recognition - Polimino
Groundwater Resources Assoc of CA 125.00 Membership #22165 - Dir. Jones
8-Jan-19
Cal Card Credit Card
U S Bank
Groundwater Resources Assoc of CA 375.00 Registration - Bridging the gap - Dir. Jones
Lamp Post Pizza 76.50 Lunch - Maintenance I test proctors
Maggiano's 69.30 Lunch meeting - Barbre & Holder
NYStyleDeli.com 171.19 Retiree & service recognition - Polimino
Hilton San Diego 188.26 Travel expense - UWI Conference - Dir. Nederhood
Hilton San Diego 188.26 Travel expense - UWI Conference - Dir. Jones
Southwest Airlines 573.96 Travel expense - Paradise Irrigation District - Barbre
Southwest Airlines 573.96 Travel expense - Paradise Irrigation District - DeCriscio
Amazon.com 29.95 Office supplies - white board
Amazon.com 79.02 Service recognition
Vista Print 65.03 Signage for vault
CalCard US Bank (22.00) Refund - Travel expense - Paradise Irrigation District - Barbre
CalCard US Bank (22.00) Refund - Travel expense - Paradise Irrigation District - DeCriscio
Urban Water Institute 375.00 UWI Conference Registration - Dir. Jones & Dir. Nederhood
Urban Water Institute 300.00 UWI membership - Dir. Jones & Dir. Nederhood
20,656.61
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: January 8, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Assistant
Subject:Ratifying Donation of Surplus Vehicles to Paradise Irrigation District
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2019-01 ratifying the declaration of certain
property as surplus and the transfer of same to Paradise Irrigation District.
DISCUSSION:
Pursuant to the District's policy for the disposal of surplus vehicles (Resolution No. 07-01), the
General Manager previously declared three trucks as surplus and authorized the donation of same
to the Paradise Irrigation District (PID) due to the agency's great need following the devastating
Camp Fire.
In order to transfer ownership of these vehicles to PID for no consideration, the California
Department of Tax and Fee Administration requires the Board to ratify these actions in resolution or
minute form. As such, the attached resolution has been prepared for the Board's consideration.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._2019-01_-_Vehicle_Donation.docx Resolution Resolution
Resolution No. 2019-01 Ratifying the Declaration of Certain Property as Surplus 1
RESOLUTION NO. 2019-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
RATIFYING THE DECLARATION OF CERTAIN PROPERTY
AS SURPLUS AND THE TRANSFER OF SAME TO
PARADISE IRRIGATION DISTRICT
WHEREAS, the Yorba Linda Water District owned certain property as described in
Section 1; and
WHEREAS, the General Manager declared said property as surplus pursuant to the
District’s policy and procedures for disposal of surplus vehicles, equipment
and office furniture (Resolution No. 07-01); and
WHEREAS, the General Manager authorized the transfer of said property to the
Paradise Irrigation District for no consideration effective December 6,
2018; and
WHEREAS, the Board of Directors desires to ratify these actions in order to comply
with requirements set forth by the California Department of Tax and Fee
Administration.
NOW, THEREFORE, the Board of Directors of Yorba Linda Water District does find,
determine, and resolve:
Section 1: That the following property is hereby declared as surplus and transferred
to the Paradise Irrigation District for no consideration effective December
6, 2018:
Description VIN License
2003 Ford F150 Truck 1FTRF17L83NB53213 1162502
2005 GMC Sierra Short Bed Truck 1GTEC14T15Z318929 1180925
2008 Ford Supercab Truck 1FTYR14D48PB01749 1292750
Resolution No. 2019-01 Ratifying the Declaration of Certain Property as Surplus 2
PASSED AND ADOPTED this 8th day of January 2019 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: January 8, 2019 Budgeted:Yes
Total Budget:$726,000
To:Board of Directors Cost Estimate:$691,942.21
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Job No:J2014-11
Presented By:Rosanne Weston, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Bryan Hong, Principal Engineer CEQA Compliance:Exempt
Subject:Notice of Completion for Pressure Regulating Stations (PRS) Rehabilitation
Phase 2 Project
SUMMARY:
Construction is complete on the PRS Rehabilitation Phase 2 Project. Submitted for consideration is
a request for authorization to file the Notice of Completion for the project.
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to file the Notice of Completion for construction of the
PRS Rehabilitation Phase 2 Project, Job No. J2014-11.
DISCUSSION:
Construction is complete on the PRS Rehabilitation Phase 2 Project. The project included the
rehabilitation of two stations, Hamer PRS and Box Canyon PRS, and abandonment of two stations,
Foxtail PRS and Tiburon PRS.
The status of the construction contract with Big Ben, Inc. is as follows:
The original construction contract was approved by the Board of Directors for $630,585.00
and 300 calendar days.
Change Order No. 1 was approved by the Assistant General Manager, in accordance with the
District's Purchasing Policy, which added $32,900.00 to the contract (5.2% of the original
contract).
Change Order No. 2 was approved by the General Manager, in accordance with the District's
Purchasing Policy, which added $28,457.21 and 12 calendar days to the contract (4.5% of the
original contract).
The final construction contract amount is $691,942.21 and 312 calendar days.
Change Order No. 1 consisted of additional work as a result of design changes to Box Canyon
PRS. Change Order No. 2 consisted of additional work as a result of differing site conditions.
All work has been completed in accordance with the contract documents and to the satisfaction of
District staff; accordingly, staff requests authorization to file and proceed with recordation of the
Notice of Completion.
PRIOR RELEVANT BOARD ACTION(S):
On January 23, 2018, the Board of Directors awarded a construction contract in the amount of
$630,585.00 to Big Ben, Inc. for the PRS Rehabilitation Phase 2 Project.
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: January 8, 2019 Budgeted:Yes
Total Budget:$90,000
To:Board of Directors Cost Estimate:$90,000
Funding Source:Water Operating
Fund
From:Marc Marcantonio, General
Manager
Account No:1-1010-0440-00
Prepared By:Annie Alexander, Executive
Assistant
Subject:Committee, Agency and Intergovernmental Meeting Assignments
STAFF RECOMMENDATION:
That the Board of Directors approve the proposed committee, agency and intergovernmental
meeting assignments for the 2019 calendar year.
DISCUSSION:
Pursuant to Section 6.1.(B) of the Board of Directors' Policies and Procedures, the newly elected
President shall make committee, agency, and intergovernmental meeting assignments, subject to
consent of the Board, following the annual reorganization of the Board of Directors.
The Total Budgeted and Estimated Cost amounts listed above include compensation for
Directors' meeting attendance at a maximum of $150 per day up to 10 days per calendar month as
allowed by statute and established by Ordinance No. 03-01.
Two Board members will also need to be assigned to serve as Active and Alternate Directors for the
Orange County Sanitation District (OCSD). The Active director may also be assigned to one or
more OCSD committees. OCSD Board members are compensated by OCSD at a rate of $212.50
per day for meeting attendance (up to six meetings a month with the average being two) and
receive no health insurance benefits from OCSD. The Chair may be compensated for up to 10
meetings per month.
Attached are President Jones' proposed assignments for the next calendar year based on feedback
received from the Directors.
Please also note that Director attendance at events sponsored by the following organizations has
been preauthorized subject to FY19 budget limitations as approved by the Board:
Association of California Water Agencies (ACWA)
Association of California Water Agencies - Joint Powers Insurance Authority (ACWA-JPIA)
American Water Works Association (AWWA)
California Association of Sanitation Agencies (CASA)
California-Nevada Section of American Water Works Association (CA-NV AWWA)
California Special Districts Association (CSDA)
Chambers of Commerce
City, County and State Governmental Agencies (Including meetings with elected/appointed
officials and staff.)
Colorado River Water Users Association (CRWUA)
Educational Institutions
Independent Special Districts of Orange County (ISDOC)
Metropolitan Water District of Southern California (MWD or MET)
Municipal Water District of Orange County (MWDOC)
Non-political Community Service Organizations
Orange County Local Agency Formation Commission (OC LAFCO)
Orange County Sanitation District (OCSD)
Orange County Water Association (OCWA)
Orange County Water District (OCWD)
Special District Leadership Foundation (SDLF)
Urban Water Institute (UWI)
Water Advisory Committee of Orange County (WACO)
Director attendance at events sponsored by any other organizations still requires pre-approval or
ratification by a majority vote of the Board in order to be considered as an activity for the purposes
of compensation and payment or reimbursement of travel expenses.
ATTACHMENTS:
Name:Description:Type:
BOD_Assignments.xls Backup Material Backup Material
YORBA LINDA WATER DISTRICT
Board of Directors'Committee,Agency and Intergovernmental Meeting Assignments
JOINT/INTERAGENCY COMMITTEES 2017 2018 2019
YLWD/MWDOC/OCWD Miller Nederhood Jones
Meets bi-monthly on 4th Tuesday at 4:00 p.m. Nederhood Jones Hawkins
YLWD/City of Yorba Linda Miller Nederhood Jones
Meets quarterly. No set day of the month or time. Hawkins Jones Hawkins
YLWD/City of Placentia Miller Nederhood Jones
Meets as necessary. No meetings were held during 2017 or 2018. Nederhood Jones Hawkins
INTERGOVERNMENTAL MEETINGS 2017 2018 2019
ACWA/JPIA E Miller Jones Hawkins
Meets semi-annually in May and November
htto://www.acwair)ia.com/
ISDOC Hawkins All Directors Preauthorized All Directors Preauthorized
Meets months with 5th Thursday at 11:30 a.m. (All Directors Preauthorized)
hftr)://www.mwdoc.com/isdoc
ISDOC Executive Committee Nederhood Nederhood Nederhood
Meets 1st Tuesday of the month at 7:30 a.m.
htto://www.mwdoc.com/isdoc
MWDOC Board of Directors Nederhood Nederhood Miller
Meets 1st and 3rd Wednesday of the month at 8:30 a.m. Jones Nederhood
httr)://www.mwdoc.com/
MWDOC/OCWD Joint Planning Committee Jones All Directors Preauthorized
Meets 4th Wednesday of Jan,Apr,Jul&Oct at 8:30 a.m. Miller
htto://www.mwdoc.coml Nederhood
OC LAFCO Nederhood Nederhood All Diretors Preauthorized
Meets 2nd Wednesday of the month at 8:00 a.m. (As Needed) (As Needed)
htto://oclafco.oro/
OCSD Board of Directors* Hawkins Hawkins Hawkins
Meets 4th Wednesday of the month at 6:00 p.m. Jones(Alternate) Jones(Alternate) Jones(Alternate)
htto://www.ocsd.com/
OCWA Luncheon All Directors Preathorized All Directors Preauthorized
Meets 3rd Wednesday of the month at 11:30 a.m.
httos://ocwater.ora/
OCWD Board of Directors Jones Miller Jones
Meets 1st and 3rd Wednesday of the Month at 5:30 p.m. Jones
htto://www.ocwd.com/
YORBA LINDA WATER DISTRICT
Board of Directors'Committee,Agency and Intergovernmental Meeting Assignments
INTERGOVERNMENTAL MEETINGS CONTINUED 2017 2018 2019
SAWPA Commission All Directors Preauthorized
Meets 1st and 3rd Tuesday of the month at 9:30 a.m.
htto://www.sawt)a.ora/
WACO Jones All Directors Preauthorized All Directors Preauthorized
Meets 1st Friday of the month at 7:30 a.m. (All Directors Preauthorized)
httr)://www.mwdoc.com/waco
WACO Planning Committee Jones
Meets 3rd Tuesday of the month at 7:30 a.m. Nederhood
httD://www.mwdoc.com/waco
YL City Council Directors Rotate Attendance Directors Rotate Attendance Directors Rotate Attendance
Meets 1st and 3rd Tuesday of the month at 6:30 p.m.
httr)s://www.vorbalindaca.aov
YL Planning Commission Hawkins Hawkins Hawkins
Meets 2nd and 4th Wednesday of the Month at 6:30 p.m. (As Needed) (As Needed) (As Needed)
httDs://www.vorbalindaca.aov/206/Plannina-Commission
* Submission of Form 700 for OCSD required. Additional committee participation may be necessary.
❑ Submission of Form 700 for ACWA/JPIA required.
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: January 8, 2019
Subject:Directors' Reports
· Intergovernmental Meetings, Conferences, and Events
SUMMARY:
The Directors will report on their attendance at the following events:
1. CRWUA Annual Conference - December 12-14, 2018 (Jones/Nederhood)
2. YL Planning Commission - December 12, 2018 (Hawkins - As Needed)
3. YL City Council - December 18, 2018 (Jones)
4. MWDOC Board - December 19, 2018 (Nederhood/Jones)
5. OCWD Board - December 19, 2018 (Miller/Jones)
6. OCSD Board - December 19, 2018 (Hawkins)
7. MWDOC Board - January 2, 2019 (Nederhood/Jones)
8. WACO - January 4, 2019 (Hawkins)
9. YL Library & Cultural Arts Center Groundbreaking Ceremony - January 5, 2019
(Hawkins/Jones/Miller/Nederhood)
10. Orange County Supervisors' Swearing in Ceremony - January 8, 2019 (Nederhood)
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: January 8, 2019
Subject:Meetings from January 9 - March 31, 2019
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance By
January
OC LAFCO Wed, Jan 9 8:15 AM _____
ACC-OC City Leader Reception Thu, Jan 10 5:30 PM Nederhood
YL City Council Tue, Jan 15 6:30 PM _____
MWDOC Board Wed, Jan 16 8:30 AM _____
OCWA Luncheon Wed, Jan 16 11:30 AM Miller
OCSD Operations Committee Wed, Jan 16 5:00 PM _____
OCWD Board Wed, Jan 16 5:30 PM _____
Board of Directors Workshop Meeting Tue, Jan 22 5:30 PM
OCSD Board Wed, Jan 23 6:00 PM _____
YL Planning Commission Wed, Jan 23 6:30 PM _____
Interagency Committee Meeting with MWDOC and OCWD Thu, Jan 24 4:00 PM _____/_____
GRAC Conference Mon, Jan 28 8:00 AM Jones
GRAC Conference Tue, Jan 29 8:00 AM Jones
ISDOC Thu, Jan 31 11:30 AM Nederhood
February
WACO Fri, Feb 1 7:30 AM TBD
ISDOC Executive Committee Tue, Feb 5 7:30 AM _____
YL City Council Tue, Feb 5 6:30 PM _____
MWDOC Board Wed, Feb 6 8:30 AM _____
OCSD Operations Committee Wed, Feb 6 5:00 PM _____
OCWD Board Wed, Feb 6 5:30 PM _____
Board of Directors Regular Meeting Tue, Feb 12 6:30 PM
OC LAFCO Wed, Feb 13 8:15 AM _____ (As Needed)
YL Planning Commission Wed, Feb 13 6:30 PM _____
YL City Council Tue, Feb 19 6:30 PM _____
First Responders Appreciation Breakfast Wed, Feb 20 7:00 AM
MWDOC Board Wed, Feb 20 8:30 AM _____
OCWD Board Wed, Feb 20 5:30 PM _____
Board of Directors Regular Meeting Tue, Feb 26 6:30 PM
UWI Spring Conference Wed, Feb 27 8:00 AM Jones/Nederhood
OCSD Board Wed, Feb 27 6:00 PM _____
YL Planning Commission Wed, Feb 27 6:30 PM _____
UWI Spring Conference Thu, Feb 28 8:00 AM Jones/Nederhood
March
WACO Fri, Mar 1 7:30 AM TBD
UWI Spring Conference Fri, Mar 1 8:00 AM Jones/Nederhood
ISDOC Executive Committee Tue, Mar 5 7:30 AM _____
YL City Council Tue, Mar 5 6:30 PM _____
MWDOC Board Wed, Mar 6 8:30 AM _____
OCSD Operations Committee Wed, Mar 6 5:00 PM _____
OCWD Board Wed, Mar 6 5:30 PM _____
Joint Committee with City of Yorba Linda Mon, Mar 11 4:00 PM ____/____
Board of Directors Regular Meeting Tue, Mar 12 6:30 PM
OC LAFCO Wed, Mar 13 8:15 AM _____ (As Needed)
YL Planning Commission Wed, Mar 13 6:30 PM _____
YL City Council Tue, Mar 19 6:30 PM _____
MWDOC Board Wed, Mar 20 8:30 AM _____
OCWD Board Wed, Mar 20 5:30 PM _____
Board of Directors Regular Meeting Tue, Mar 26 6:30 PM
OCSD Board Wed, Mar 27 6:00 PM _____
YL Planning Commission Wed, Mar 27 6:30 PM _____
ISDOC Thu, Mar 28 11:30 AM TBD
Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 28 4:00 PM _____/_____
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
CREATION OF CFD’S WITHIN YLWD
DISCUSSION ITEM 9.1
January 8, 2018
Brett R. Barbre
Rosanne Weston
QUESTIONS FROM DECEMBER BOARD MEETING
Question:May YLWD create a Community Facilities District (CFD) to assist residents with the removal of septic systems and to connect to the sanitary system?
Answer:YES
Question:May YLWD create a CFD where different amounts are charged among the members of the CFD?
Answer:YES
Question:Do all members of a CFD need to be contiguous to one another?
Answer:NO
ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
SAMPLE 1 –DANITA LANE ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
SAMPLE 1 –DANITA LANE ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
12 PARCELS
CONTIGUOUS
EQUAL EXPENSES
SIMPLE CFD
Private and Public
Streets
Pipeline Expenses
ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
SAMPLE 2 –SANDRA DRIVEITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
SAMPLE 2 –SANDRA DRIVEITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
12 PARCELS
NOT CONTIGUOUS
UNEQUAL EXPENSES
COMPLEX CFD
Private and Public
Streets
Easement Issues
Private Lift Station
Pipeline Expenses
ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
1)What declarations are important to the Board?
Health and Safety Declaration? Groundwater/GWR protection?
2)What expenses may be included in CFD?
Connection from house to sewer main? Abandonment/removal of septic tanks?
3)What is the duration of the payback by the property owner?
5 years? 10 years? 15 years? 20 years? 25 years?
4)Does YLWD wish to include road care and paving expenses for private streets?
Public streets must be excluded as they are serviced already by the City of Yorba Linda.
5)Does YLWD intend to limit the time/number of CFD’s in our service area?
6)Does YLWD wish to have the approval at the 2/3 threshold or a level higher?
7)What is the maximum percentage of the project (up to 50%) that the District iswilling to “expend and carry” for each CFD?
SPECIFIC DIRECTION NEEDEDITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
1)Approve Local Goals and policies as related to the creation of a CFD(standard language for all CFD’s adopted).
2)Reach out to all non-sewer customers to determine level of interest.
3)If level of interest exists, study to be conducted by YLWD to determinefeasibility and exact cost of implementation.
4)Once study is concluded, exact cost of Special Tax for each specific parcelmust be provided prior to vote by parcel owners.
5)If approved, commence with construction and implementation of plan.
NEXT STEPS ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
Anthony Manzano
Ariel Bacani
Rick Hipolito
Andrew Gagen
SPECIAL THANKS
ITEM NO. 9.1.
MATERIALS SUBMITTED BY: Brett R. Barbre and Rosanne Weston
MEETING DATE: January 8, 2019
MOO-
IT
Yorba Linda
Water District
Operations Department
Well # 7
. .
O &M Activitiees
Presented by:
John DeCriscio
Operations Manager
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
verview:
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State Qf . - �
In rastructure
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HI* story
Original Construction
191' -1915
= F
Overall Depth to 361' - -
Well Yield at 2,200
gpm
Well Yield continued
at 2,200 gpm
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
2oi8 Proj* ect Stages
Pull and
transport well
Pump 3
Equipment
Conduct LL
video survey
of Well
r.
Casing - _ _
Final Report
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Well
Gear Drive Drive Line
Well Discharge Head
g -
Shaft,
Couplings, and
Bearin s b ;
g _ -
Column Pie
P
Pump
Strainer
Well Casing
Pedestal W
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
i t Angle Gear rive
Randolph
Right Angle
g g
Gear Drive
Killingsworth, .,. r..
Fresno CA - -
Complete
Rehabilitation
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
•
Well isc are Base
� Y
11
Discharge
'i_4�� �►,�'.1� , w -111;
Head -_
Packing
Gland
Head Shaft `
Well -
Discharge .
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Dri*ve Components
e
Shaft
Couplings H '-
Bearings
All have excessive wear and
need replaced
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Pump
Pump Column _ g�, -� _
Pipe .,
Most sections are in poor
condition and need replaced ....�
r
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Well
4 Stage Bowl
Assembly % $;
Die Cast_
Wear
Impeller
Wear
t
r
i
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
----------
Well Intake Screen
Intake Cone
Strainer
k
i.
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Well
Video
Log/Survey
z
and Final
Condition
�' YF
Report
t
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Well
Original
r �
Mild Steel
Casing
Mills Knife
Perforations
Lower
sections L `
have
Indications
of severe -
Wear
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Stai* nless Steel Li* ner
18" Liner
Roscoe
Moss Coo
Yw
MATERIALS SUBMITTED BY:
f
f,
John DeCriscio
MEETING DA2019
IT
Pedestal and Grating
Concrete
Fractures
Grating
av 1 j
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
IT
Required Repairs
New Stainless Steel Liner
New Pump
New Column Pipe
New Line Shaft, Couplings, and Bearings
New Discharge Head, Packing Box
Repair Gear Drive and Drive Shaft
Repair Well Head Concrete
Estimated repair cost $250,000 from Emergency
Reserves
MATERIALS SUBMITTED BY: John DeCriscio
MEETING DATE: January 8, 2019
AIF
Questions?
UBMITTED BY: John DeCriscio
January 8, 2019