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HomeMy WebLinkAbout2019-02-12 - Board of Directors Meeting Agenda PacketAGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, February 12, 2019, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Brooke Jones, President Phil Hawkins, Vice President Andrew J. Hall, Director J. Wayne Miller, Director Al Nederhood, Director 4. ADDITIONS/DELETIONS TO THE AGENDA 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Regular Meeting Held January 22, 2019 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,663,467.65. 7.3. Unaudited Financial Statements for Second Quarter of FY19 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for Second Quarter of FY19. 7.4. Directors' and General Manager Fees and Expenses Report for Second Quarter of FY19 Recommendation: That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for Second Quarter of FY19. 7.5. Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto, 16941 Bastanchury Road Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto, 16941 Bastanchury Road, Job No. 2019-06S. 7.6. Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street Recommendation: That the Board of Directors approve the Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street, Job No. 201905. 7.7. Approval of Change Order No. 4 for the Fairmont Booster Pump Station Upgrade Project Recommendation: That the Board of Directors approve Change Order No. 4 for $15,675.25 and 28 additional calendar days to Pacific Hydrotech Corporation for construction of the Fairmont Booster Pump Station Upgrade Project, Job No. 2010-11B. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Alternate Water Rate Structures - Presentations by EOCWD and Mesa Water 8.2. Communications Plan 8.3. Water Use Efficiency Program 8.4. Board Goals for CY19 8.5. Status of Engineering Activities 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. Directors' Reports · Intergovernmental Meetings, Conferences, and Events 9.2. General Manager's Report 9.3. General Counsel's Report 9.4. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) · Minutes of meeting held January 24, 2019 at 4:00 p.m. · Next meeting scheduled March 28, 2019 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) · Next meeting scheduled March 18, 2019 at 4:00 p.m. at YL City Hall. 10.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) · Minutes of meeting held January 22, 2019 at 8:30 a.m. · Next meeting yet to be scheduled. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 13 - March 31, 2019 12. ADJOURNMENT 12.1. The next Regular Meeting will be held Tuesday, February 26, 2019. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Minutes of the Board of Directors Regular Meeting Held January 22, 2019 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 2019-01-22_-_Minutes_-_BOD.docx Minutes Minutes Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 1 2019-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, January 22, 2019, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brooke Jones, President Brett Barbre, Assistant General Manager Phil Hawkins, Vice President John DeCriscio, Operations Manager Andrew J. Hall Gina Knight, HR/Risk and Safety Mgr (Arrived 6:50 p.m.) J. Wayne Miller Delia Lugo, Finance Manager Al Nederhood Rosanne Weston, Engineering Manager Annie Alexander, Exec Asst/Board Secretary Mike Carreon, Facilities Maintenance Worker Kaden Young, Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP Shawn Dewane, Investment Management Consultant, Raymond James 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Elected Official Liaison Reports None. 6. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 2 2019-XXX 7. CONSENT CALENDAR Director Nederhood requested to remove Item No. 7.2 from the Consent Calendar for separate action. Director Hawkins made a motion, seconded by Director Hall, to approve the Consent Calendar. Motion carried 5-0-0-0. 7.1. Minutes of the Board of Directors Regular Meeting Held January 8, 2019 Recommendation: That the Board of Directors approve the minutes as presented. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.2. Payments of Bills, Refunds, and Wire Transfers Staff responded to questions from the Board regarding some items on the Check Register. Director Nederhood made a motion, seconded by Director Hawkins, to ratify and authorize disbursements in the amount of $4,658,625.69. Motion carried 5-0-0-0. 8. DISCUSSION ITEMS 8.1. Laddering of the District’s Investment Portfolio Shawn Dewane provided a presentation regarding Raymond James’ investment services. He reviewed the firm’s background and experience, investment tools and strategies, and monitoring and communication processes. Discussion followed regarding various investment portfolio options. Staff will work with Mr. Dewane to prepare an agreement with Raymond James for Board consideration at the next regular meeting. 8.2. Capital Improvement Plan Funding Policy (Pay-Go vs. Debt) Staff reviewed the District’s debt funding history and associated capital improvement projects and the advantages/disadvantages of utilizing cash versus debt to fund projects. Staff also provided funding recommendations for future projects. Following brief discussion, staff noted that a policy would be drafted for Board review at a future meeting. Julia Schultz, resident, commented on the complexities involved with managing the District’s finances. Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 3 2019-XXX Staff then reviewed key information contained in the following financial reports. 8.3. Budget to Actual Statements for Month Ending December 31, 2018 8.4. Cash and Investment Report for the Period Ending December 31, 2018 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. Directors' Reports Intergovernmental Meetings, Conferences, and Events The Directors noted their attendance at the listed meetings and events. 9.2. General Manager's Report Assistant General Manager Brett Barbre asked each of the managers to report on activities within their respective departments. 9.3. General Counsel’s Report None. 9.4. Future Agenda Items and Staff Tasks Directors Miller and Hall asked staff to obtain multiple investment scenarios from Raymond James for Board consideration. Director Nederhood requested an update on the status of District investments held in Public Agency Retirement Services (PARS) Post- Employment Benefits Trust. 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) Next meeting is scheduled January 24, 2019 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 4 2019-XXX Minutes of the meeting held December 10, 2018 at 4:00 p.m. were included in the agenda packet. Next meeting is scheduled March 11, 2019 at 4:00 p.m. at YL City Hall. 10.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) Minutes of meeting held January 22, 2019 at 8:30 a.m. to be provided when available. Next meeting yet to be scheduled. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from January 23 – March 31, 2019 The Board made no changes to the activity calendar. 12. ADJOURNMENT 12.1. The meeting was adjourned at 8:49 p.m. Annie Alexander Board Secretary ITEM NO. 7.2 AGENDA REPORT Meeting Date: February 12, 2019 Budgeted:Yes To:Board of Directors Cost Estimate:$1,663,467.65 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,663,467.65. DISCUSSION: The items on this disbursement list include: a check of $924,226.79 to Shea Homes Limited Partnership for Lakeview Sewer Replacement progress payment #03; a check of $53,528.35 to State Water Resource Control Board for annual water system fees; a check of $76,556.43 to Western A/V for the training room equipment and installation; a wire of $37,803.35 to So. California Gas Co. for December 2018 gas charges at multiple locations; and a wire of $59,954.09 to So. California Edison for December 2018 electricity charges at multiple locations. The balance of $222,796.88 is payment of routine invoices. The Accounts Payable check register total is $1,374,865.89 and Payroll No. 02 total is $288,601.76, where the total of all listed disbursements for this agenda report is $1,663,467.65. A summary of the disbursements is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 19-CS_0212.pdf Cap Sheet Backup Material CkReg021219.pdf Check Register Backup Material 19_CC_0212.pdf Credit Card Summary Backup Material Summary of Disbursements February 12, 2019 CHECK NUMBERS & WIRES: 02/12/2019 Computer Checks 73596—73663 $ 1,277,108.45 ____________ $ 1,277,108.45 WIRES: W 011619 So. California Gas Co. $ 37,803.35 W011619A So. California Edison $ 59,954.09 ____________ $ 97,757.44 TOTAL OF CHECKS & WIRES $ 1,374,865.89 PAYROLL NO. 02: Direct Deposits $ 175,087.03 Third Party Checks 7110—7119 $ 24,257.92 Payroll Taxes $ 48,478.98 EFT – TASC #02 $ 2,572.88 EFT – CalPERS Payroll #02 $ 38,204.95 $ 288,601.76 TOTAL OF PAYROLL $288,601.76 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,663,467.65 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF FEBRUARY 12, 2019 ==================================================================. Check No.Date Vendor Name Amount Description 73605 02/12/2019 A Plus Awards By Dewey 43.37 NAME PLATES - DIR. JONES & ALEXANDER 73599 02/12/2019 All American Asphalt 974.60 CUSTOMER REFUND 73606 02/12/2019 Aqua-Metric Sales Co.15,959.72 OPERATIONS WORK MATERIAL 73607 02/12/2019 Aramark 615.84 UNIFORM SERVICE 73608 02/12/2019 Art Vega 243.00 REIMBURSEMENT - YLWD.COM DOMAIN - 9 YEARS 73609 02/12/2019 AT & T - Calnet3 2,761.37 ATT CALNET 3 73610 02/12/2019 Autoscribe Corporation 1,395.00 TRANSACTION VISION GATEWAY - DECEMBER 2018 73611 02/12/2019 CalCard US Bank 24,338.62 CREDIT CARD TRANSACTIONS - DECEMBER & JANUARY 73612 02/12/2019 Calvary Chapel of Yorba Linda 1,490.00 WATER CASH BOND RELEASE - J2017-17 73613 02/12/2019 Chambers Group Inc.2,524.16 J18-23 - HIDDEN HILLS LAND MITIGATION 73614 02/12/2019 City Of Anaheim 38,103.35 SEVERAL LOCATIONS -ELECTRICITY CHARGES- 12/11/18 - 01/14/19 73615 02/12/2019 Clinical Lab. Of San Bern.1,550.00 WATER QUALITY LAB TESTING 73616 02/12/2019 Cortech Engineering 611.43 CL2 PARTS 73617 02/12/2019 Dean Criske Trucking 760.26 ROAD MATERIAL 73618 02/12/2019 Enthalpy Analytical, Inc.3,233.00 WATER QUALITY LAB TESTING 73598 02/12/2019 ERIC KUCHEL 250.69 CUSTOMER REFUND 73619 02/12/2019 Fairway Ford Sales, Inc.37,055.36 2019 FORD TRANSIT 150XLT - UNIT #225 73620 02/12/2019 Golden Bell Products 3,672.00 VECTOR CONTROL - MANHOLES 73621 02/12/2019 Graybar Electric Co 111.35 SCADA SUPPLIES & MATERIALS 73622 02/12/2019 Haaker Equipment Co.542.03 VEHICLE MAINTENANCE 73623 02/12/2019 Hydrex Pest Control 175.00 PEST CONTROL SERVICE 73624 02/12/2019 Jackson's Auto Supply - Napa 162.83 VEHICLE MAINTENANCE - UNIT #195 73625 02/12/2019 Jeremy Smith 34.70 REIMBURSEMENT - MEETING SUPPLIES 73626 02/12/2019 Jon's Flags & Poles, Inc.1,113.06 US & CALIFORNIA - REPLACEMENT FLAGS 73627 02/12/2019 Killingsworth Gear 334.24 FREIGHT - RETURN FOR G200A 73628 02/12/2019 Lancab, Inc.2,130.27 CABLE INSTALLATION FOR AUDIO/VISUAL SYSTEM 73603 02/12/2019 LIANG LIU 128.75 CUSTOMER REFUND 73600 02/12/2019 LINDA PEREZ 123.92 CUSTOMER REFUND 73629 02/12/2019 LPR-Laser Printer Repair Co 604.74 PRINTER SUPPLIES & SERVICE CALL ON HP 4345 MFP 73597 02/12/2019 MARIE FULL 172.90 CUSTOMER REFUND 73630 02/12/2019 Mc Fadden-Dale Hardware 1,078.02 HARDWARE SUPPLIES 73663 02/12/2019 Mc Master-Carr Supply Co.551.92 PRODUCTION REPAIR PARTS 73631 02/12/2019 Mobile Industrial Supply 8.00 WELDING SUPPLIES 73596 02/12/2019 MONA MEJIA 50.08 CUSTOMER REFUND 73632 02/12/2019 Nickey Kard Lock Inc 4,046.63 FUEL - 01/01-15/2018 73633 02/12/2019 Office Solutions 1,339.70 PRINTER SUPPLIES - TONER 73634 02/12/2019 Omni Enterprise Inc.11,960.00 JANITORIAL SERVICE - SEPTEMBER THRU DECEMBER 2018 73635 02/12/2019 Orange County Hose Co.602.32 TOOL & EQUIPMENT 73636 02/12/2019 Orange County Water Assn.-Dues 45.00 OCWA - JANUARY LUNCHEON - DIR. JONES 73601 02/12/2019 OSTIN GAYLORD 129.02 CUSTOMER REFUND 73640 02/12/2019 P.T.I. Sand & Gravel, Inc.1,314.12 ROAD MATERIAL 73637 02/12/2019 Paula Marzola 2,999.00 SEWER CASH BOND RELEASE - J2017-32S 73638 02/12/2019 Pete's Road Service Inc 1,048.47 VEHICLE MAINTENANCE - UNIT #196 73639 02/12/2019 Pluralsight, LLC 5,808.36 IT TRAINING - MANAGER & STAFF 73604 02/12/2019 PROGRESSIVE PROPERTY MANAGEMENT 389.45 CUSTOMER REFUND 73641 02/12/2019 R.E. Michel Company, LLC 807.48 AC PARTS AND MATERIALS 73651 02/12/2019 Rachel Padilla/Petty Cash 65.31 PETTY CASH - O122718 & O010919 73642 02/12/2019 RKI Engineering, LLC 15,700.00 SCADA/PLC CONTROL SUPPORT 73643 02/12/2019 Ronald Ubrun Farms 2,600.00 LANDSCAPE SERVICE - 27765 ELK MOUNTAIN 73644 02/12/2019 Rootx 4,811.82 SEWER MAIN REPAIR PARTS 73645 02/12/2019 Rosanne Weston 107.75 REIMBURSEMENT - PE LICENSE RENEWAL & TRAINING 73646 02/12/2019 Safety-Kleen Systems Inc 263.00 HAZARDOUS WASTE DISPOSAL 73647 02/12/2019 Security Solutions 950.00 FIRE & BURGLAR ALARM SERVICE - 1YR 73648 02/12/2019 Sergio D. Fierro 2,250.00 MAINTENANCE, TROUBLESHOOTING & TRAVEL 73649 02/12/2019 Shea Homes Limited Partnership 924,226.79 J18-24S- LAKEVIEW SEWER REPLACE - PP03 73602 02/12/2019 SMUGGLERS RESTAURANT LLC 936.55 CUSTOMER REFUND W011619A 01/16/2019 So. California Edison 59,954.09 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - DECEMBER 2018 W011619 01/16/2019 So. California Gas Co.37,803.35 GAS CHARGES - MULTIPLE LOCATIONS - DECEMBER 2018 73650 02/12/2019 Solarwinds Inc.1,691.00 SOFTWARE LICENSE RENEWAL 73652 02/12/2019 Sunrise Medical Group 40.00 POST EMPLOYEE PHYSICAL 73653 02/12/2019 Switch Ltd 536.00 DATA HOSTING - CO-LOCATION 73654 02/12/2019 SWRCB 53,528.35 WATER SYSTEM FEES - 7/2018-6/2019 73655 02/12/2019 The Shredders 33.00 ON SITE SHRED SERVICE 73656 02/12/2019 Time Warner Cable 2,381.70 DEDICATED INTERNET & SPECTRUM BUSINESS TV 73657 02/12/2019 Underground Service Alert 175.00 DIGALERT - DECEMBER 2018 Yorba Linda Water District Check Register For Checks Dated: 01/23/2019 thru 02/12/2019 73658 02/12/2019 United Industries 945.43 PPE EQUIPMENT 73660 02/12/2019 United Water Works, Inc.11,144.65 OPERATIONS WORK MATERIAL 73659 02/12/2019 UNUM Life Insurance Co. of America 4,196.15 LIFE, AD&D, STD & LTD - FEBRUARY 2019 73661 02/12/2019 Western A/V 76,556.43 J2018-42 - TRAINING ROOM EQUIPMENT & INSTALLATION 73662 02/12/2019 Zep Manufacturing 576.39 CLEANING PAINTING SUPPLIES 1,374,865.89 Vendor Name Amount Description Capio 35.00 Communications 2019 - Mingle Bells 2018 - Young, K Factory Motor Parts 361.33 Vehicle maintenance - Unit #214 SiteOne Landscape Supply 101.93 SOD for landscape repair Home Depot 33.32 Landscape supplies for repairs Answer One Communications 491.00 Virtual reception services - After hours The Pizza Store 32.16 Management team business meeting Association of California Cities - OC 45.00 2019 City Leadership Reception - Dir. Nederhood B & M Lawn and Garden Inc 85.03 Supplies - Weed abatement Orvac Electronics 26.87 Parts for sewer camera truck Home Depot 38.59 Building repair parts - Facilities Bonefish Grill 142.59 Lunch meeting - Fieldman Rolap (6 attendees) UBER 23.57 Travel Expense - CRWUA Conference - Dir. Nederhood Carl's Jr Restaurant 7.52 Travel Expense - CRWUA Conference - Dir. Nederhood McDonald's 6.78 Travel Expense - CRWUA Conference - Dir. Jones Super Shuttle 31.86 Travel Expense - CRWUA Conference - Dir. Jones Professional Engineer Services 601.87 CA PE exam & PE prep course Delta Airlines 180.20 Travel Expense - CRWUA Conference - Marcantonio, M Riverbend Hand Car Wash 195.00 Vehicle maintenance - Unit #186 Home Depot 60.46 Building repair parts - Facilities Culligan of Santa Ana 5,543.97 October & November 2018 - Water softener service UBER 13.27 Travel Expense - CRWUA Conference - Dir. Nederhood Caesars Las Vegas 28.35 Travel Expense - CRWUA Conference - Dir. Nederhood John Wayne Airport 20.00 Travel Expense - CRWUA Conference - Dir. Nederhood Southwest Airlines 115.00 Travel Expense - CRWUA Conference - Dir. Nederhood Delta Airlines 30.00 Travel Expense - CRWUA Conference - Marcantonio, M Amazon.com 14.77 Cubicle partition hangers Jackson's Auto Supply - Napa 36.79 Vehicle maintenance - YLWD fleet Factory Motor Parts 353.96 Vehicle maintenance Light Bulbs Etc 268.03 Replacement light bulbs - Facilities Caesars Las Vegas 236.97 Travel Expense - CRWUA Conference - Dir. Jones Burger King 7.57 Travel Expense - CRWUA Conference - Dir. Jones Super Shuttle 33.00 Travel Expense - CRWUA Conference - Dir. Jones Whittlesea Checker Taxi 20.12 Travel Expense - CRWUA Conference - Marcantonio, M Caesars Las Vegas 202.96 Travel Expense - CRWUA Conference - Marcantonio, M John Wayne Airport 40.00 Travel Expense - CRWUA Conference - Marcantonio, M Starbucks Store 8.30 Travel Expense - CRWUA Conference - Marcantonio, M Jackson's Auto Supply - Napa 34.89 Vehicle maintenance - center cap Nikki's Kitchen 12.62 YLCC lunch mob/ribbon cutting - Muttaraid, M Baci Firenze Trator 112.84 Business meeting - (3) attendees Mouse Graphics 70.04 Map mounting hardware - EOC room Greenshades Software 449.00 Greenshades annual maintenance DLT Solutions, LLC.612.50 AUTOCAD Government maintenance plan 1 YR Orange County Water Assn.-Dues 70.00 OCWA membership - Marcantonio, M Stater Bros. Markets 149.93 Retirement recognition - Polimino, J Francisco Meat Co 309.00 Retirement recognition - Polimino, J Best Value Tire & Wheel 51.58 Vehicle maintenance - Unit #209 Factory Motor Parts 135.02 Vehicle maintenance - Unit #209 Factory Motor Parts 18.35 Vehicle maintenance 12-Feb-19 Cal Card Credit Card U S Bank Home Depot 354.77 Electrical parts - Facilities America's Instant Signs 129.30 Magnetic door signs - Unit#202 Stater Bros. Markets 32.29 Meeting supplies Home Depot 95.89 Electrical parts - Facilities Verizon Wireless 4,280.54 Verizon Wireless - 10/21/18 - 11/20/18 Smart & Final 14.84 Year end team building Smart & Final 89.88 Year end team building Costco 326.61 Breakroom & meeting supplies Expression Florist 59.30 Sympathy arrangement Community Lock & Safe Service, Inc.35.66 Copies of keys - Store room Costco 58.63 Meeting supplies Home Depot 190.74 Vacuum hose and concrete bags Chefs Toys 326.41 Utility cart and kitchen supplies Romanos 45.95 Business meeting with WMWD (3) attendees Dunkin Donuts 39.40 Year end team building Community Lock & Safe Service, Inc.9.21 Keys for lockers Smart & Final 23.68 (2) fuel cases for chaffing trays Home Depot 121.10 Hardware supplies Home Depot 67.60 Electrical supplies - facilities Placentia Disposal #676 555.38 (2) Front loads - Disposal service ONLINE Information Services, Inc.507.77 Online collection service ISDOC (Independent Special Dist OC)17.00 ISDOC Quarterly Luncheon - Dir. Nederhood U S Postmaster 6.70 Postage - Polimino retirement photo North American Recycling and Crushing, LLC 220.00 Road material disposal Orange County Water Assn.-Dues 70.00 OCWA membership - Dir. Miller Red Wing Shoe Store 172.39 Safety boots - Pace, R The Toll Roads 66.30 Toll fees for stand by vehicle ESRI 425.00 Travel Expense - ESRI Water Conference -Hong, B United Airlines 296.00 Travel Expense - ESRI Water Conference -Hong, B Stay Alfred 483.29 Travel Expense - ESRI Water Conference -Hong, B Government Finance Officers 225.00 PAFR reviewer fee ISDOC (Independent Special Dist OC)17.00 ISDOC Quarterly Luncheon - Dir. Jones El Farolito 32.03 Lunch meeting - (3) attendees Pres-Tech 284.38 Vehicle maintenance - Unit #195 Placentia Disposal #676 561.17 Rental of 30 yard dumpster Orange County Water Assn.-Dues 70.00 OCWA membership - DeCriscio, J Calif Water Environ Assn (CWEA)92.00 CWEA Grade 2 - renewal -Murillo C Mc Master-Carr Supply Co.354.68 Materials for storage cage LPR-Laser Printer Repair Co 819.98 Repair - HP 7100 & RICOH 480 B & M Lawn and Garden Inc 8.07 Hardware supplies Home Depot 138.97 Hardware supplies Home Depot 213.41 Building repair parts The Supply Cache 77.90 Safety equipment Answer One Communications 450.00 Virtual reception services - After hours Orange County Water Assn.-Dues 30.00 OCWA registration - Dir. Miller Orange County Water Assn.-Dues 30.00 January 2019 Industry Insight Presentation CalCard US Bank (420.00) Refund - GFOA Conference Registration - Young, K Hedrick Fire Protection 323.50 Fire alarm equipment repair Home Depot 25.82 Building repair parts Home Depot 31.90 Hardware supplies Pacific Truck Equipment Inc.95.05 Venturo anti tube block switch - Unit #174 Powerstride Battery 196.84 Vehicle maintenance - Unit #175 Fairway Ford Sales, Inc.60.38 Vehicle maintenance - Unit #198 24,338.62 ITEM NO. 7.3 AGENDA REPORT Meeting Date: February 12, 2019 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Prepared By:Saira Hernandez, Accountant Subject:Unaudited Financial Statements for Second Quarter of FY19 SUMMARY: Presented are the District's Unaudited Financial Statements for the Period Ending December 31, 2018. STAFF RECOMMENDATION: That the Board of Directors receive and file the Unaudited Financial Statements for Second Quarter of FY19. DISCUSSION: For the period ending December 31, 2018, staff is presenting “unaudited” statements in the CAFR format (full accrual basis). We have included a Combining Schedule of Net Assets, a Debt Service Ratio Calculation for the Water Enterprise, a ProForma Use of Funds Statement for the Water Enterprise, and a Consolidated Budget to Actual Statement, as well as the individual Water and Sewer Budget to Actual Statements. As reported in the Unaudited Combining Schedule of Net Assets, the District’s Net Position reflects a decrease of approximately $912,000 when compared to that of the same reporting period of the prior fiscal year. This is prominently due to an increase in Net Pension Liability, as well as the addition Net OPEB Liability as required by GASB Statement 75. Cumulative Volumetric Water Revenue, as reported through the Period Ending December 31, 2018, reflects an average decrease in customer consumption of approximately 3.7% as compared to prior year for the same reporting period. Landscape/Irrigation classified customer connections have had the largest increase in consumption for this reporting period. Total Variable Water Costs results reflect 1.27% decrease when compared to prior year for the same reporting period. The decrease in costs is reflective of lower demands from the water system and the District's increased ability to support demand, the last couple of months in particular, with Ground Water supply due to the District's BPP being increased to 75%. With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted “…to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal Year.” To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors. Accordingly, the “unaudited” Debt Service Ratio Calculation of the Water Enterprise for the Period Ending December 31, 2018 is being reported at 304%. This demonstrates the District’s strong financial health. STRATEGIC PLAN: G2 3B - Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: Name:Description:Type: 2nd_Qtr_2019_Fin_Stmts.pdf Backup Material Backup Material ASSETS December 2018 December 2017 CURRENT ASSETS: Cash and cash equivalents 36,257,216$ 31,295,097$ Investment 2,069,572 6,559,574 Accounts receivable - water and sewer services 2,743,671 3,231,640 Accrued interest receivable 9,697 30,051 Notes Receivable - 78,567 Prepaid expenses & other deposits 802,987 1,102,970 Inventory 261,421 238,199 TOTAL CURRENT ASSETS 42,144,564 42,536,098 NONCURRENT ASSETS: Bond issuance costs 363,143 387,974 Deferred Pension Plan 2,749,826 1,966,284 Deferred OPEB Plan 399,599 411,343 Capital assets: Non-depreciable 13,430,076 8,892,967 Depreciable, net of accumulated depreciation 180,038,305 183,696,477 TOTAL NONCURRENT ASSETS 196,980,949 195,355,045 TOTAL ASSETS 239,125,513 237,891,143 LIABILITIES CURRENT LIABILITIES: Accounts payable 1,872,501 2,518,580 Accrued expenses 3,620,677 2,344,356 Accrued OPEB - 1,887 Accrued interest payable 393,864 405,264 Refunding Revenue Bond(s) - current portion 1,175,000 1,140,000 Compensated absences 435,396 410,449 Customer and construction deposits 552,216 662,161 Deferred revenue 268,842 303,383 TOTAL CURRENT LIABILITIES 8,318,496 7,786,080 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 13,360,454 13,855,499 Compensated absences 1,306,189 1,299,755 Net Pension Liability 8,575,054 7,240,999 Net OPEB Liability 2,273,415 - Deferred Pension Plan 639,586 753,101 Deferred OPEB Plan 44,966 - Deferred Inflow - Gain on Bond 100,623 105,718 Refunding Revenue Bond(s) 37,819,068 39,250,045 Certificate of Participation - - TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION)64,119,355 62,505,117 TOTAL LIABILITIES 72,437,851 70,291,197 NET ASSETS:166,687,662$ 167,599,946$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS December 31, 2018 (With December 31, 2017 Actuals for comparison only) 1 December 2018 December 2017 OPERATING REVENUES: Water sales 16,748,322$ 17,180,340$ Sewer revenues 1,269,420 1,154,764 Other operating revenues 602,082 428,045 TOTAL OPERATING REVENUES 18,619,824 18,763,149 OPERATING EXPENSES Variable water costs 8,221,453 8,327,432 Personnel services 4,741,322 4,732,044 Supplies and services 2,104,038 2,078,628 Depreciation and amortization 3,683,223 3,711,808 TOTAL OPERATING EXPENSES 18,750,036 18,849,912 OPERATING INCOME/(LOSS)(130,212) (86,763) NONOPERATING REVENUES (EXPENSES): Property taxes 947,340 935,723 Investment income 327,733 215,211 Interest expense (681,008) (679,746) Other nonoperating revenues 352,876 198,154 Other nonoperating expenses (9,230) 11,566 TOTAL NONOPERATING REVENUES/EXPENSES 937,711 680,908 NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)807,499 594,145 SPECIAL ITEM(S) - CONSERVATION CREDIT - (1,105,809) SPECIAL ITEM(S) - RATE CREDIT - (1,098,574) CAPITAL CONTRIBUTIONS 3,298 2,230,764 CHANGES IN NET ASSETS 810,797 620,526 NET POSITION - BEGINNING OF YEAR 165,876,865 166,979,420 NET POSITION - FOR PERIOD END DECEMBER 31, 2018 166,687,662$ 167,599,946$ YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS December 31, 2018 (With December 31, 2017 Actuals for comparison only) 2 YTD Debt Prior YTD PY Debt Actual Service Actual Service FY19 Calculation FY18 Calculation Revenue (Operating): Water Revenue (Residential)8,248,457$ 8,248,457$ 8,761,119$ 8,761,119$ Water Revenue (Commercial & Fire Det.)999,632 999,632 1,051,085 1,051,085 Water Revenue (Landscape/Irrigation)2,485,894 2,485,894 2,369,566 2,369,566 Water Revenue (Service Charge)5,014,339 5,014,339 4,998,570 4,998,570 Other Operating Revenue 563,782 563,782 399,992 399,992 Total Operating Revenue:17,312,104 17,312,104 17,580,332 17,580,332 Revenue (Non-Operating): Interest 279,932 279,932 193,106 193,106 Property Tax 947,340 947,340 935,723 935,723 Other Non-Operating Revenue 332,469 84,947 206,049 (41,474) Total Non-Operating Revenue:1,559,742 1,312,219 1,334,878 1,087,355 Total Revenue 18,871,845 18,624,323 18,915,210 18,667,687 Expenses (Operating): Variable Water Costs (G.W., Import & Power)8,221,453 8,221,453 8,327,432 8,327,432 Salary Related Expenses 4,312,945 4,312,945 4,213,879 4,213,879 Supplies & Services 1,920,854 1,920,854 1,860,928 1,860,928 Depreciation 2,996,250 - 3,031,500 - Total Operating Expenses 17,451,502 14,455,252 17,433,739 14,402,239 Expenses (Non-Operating): Interest on Long Term Debt 681,008 - 679,746 - Other Expense 869 869 (2,091) (2,091) Total Non-Operating Expenses:681,877 869 677,655 (2,091) Total Expenses 18,133,379 14,456,121 18,111,394 14,400,148 Net Position Before Capital Contributions/Special Items 738,466 4,168,202 803,816 4,267,539 Special Item - Conservation Credit - - 2,204,384 - Transfers (To)/From - - - - Capital Contributions (Non-Cash Transaction -- - 1,238,720 - GASB 34 Compliant) Net Position 738,466$ 4,168,202$ (161,848)$ 4,267,539$ DEBT SERVICE RATIO CALCULATION: Net Revenues 4,168,202$ 4,267,539$ Debt Service 1,369,128$ 1,364,899$ %304% 313% Yorba Linda Water District Unaudited Water Enterprise Debt Service Ratio Calculation For Period Ending December 31, 2018 (With December 31, 2017 for comparison purposes) 3 FY19 Annual Budget YTD Actuals thru December 2018 YTD % of Budget Water Revenue (Residential)16,592,437$ 8,248,457$ 49.71% Water Revenue (Commercial & Fire Det.)1,964,205 999,632 50.89% Water Revenue (Landscape/Irrigation)3,863,805 2,485,894 64.34% Service Charges 10,116,528 5,014,339 49.57% Other Operating Revenue 827,887 563,782 68.10% Total Operating Revenue 33,364,861 17,312,104 51.89% Revenue (Non-Operating): Interest 310,000 279,932 90.30% Property Taxes 1,850,000 947,340 51.21% Other Non-Operating Revenue 605,346 332,469 54.92% Total Non-Operating Revenue 2,765,346 1,559,742 56.40% Total Revenue 36,130,207$ 18,871,845$ 52.23% Expenses (Operating): Variable Water Costs (G.W., Import & Power) Water-Related Costs 12,247,280$ 6,933,965$ 56.62% Fixed Costs 1,188,085 372,498 31.35% Power-Related Costs 1,358,012 914,990 67.38% Variable Water Costs Related Expenses Total 14,793,377 8,221,453 55.58% Salary Related Expenses 9,931,772 4,473,221 45.04% Reduction for Capital Project Labor (279,000) (160,276) 57.45% Salary Related Expenses Total 9,652,772 4,312,945 44.68% Supplies & Services Communications 159,120 94,735 59.54% Contractual Services 475,966 177,446 37.28% Data Processing 265,129 161,661 60.97% Dues & Memberships 82,077 67,353 82.06% Fees & Permits 264,546 106,400 40.22% Insurance 281,967 136,293 48.34% Materials 658,714 423,580 64.30% District Activities, Emp Recognition 43,013 21,317 49.56% Maintenance 432,971 175,952 40.64% Non-Capital Equipment 115,294 73,442 63.70% Office Expense 40,343 16,884 41.85% Professional Services 518,804 186,646 35.98% Training 65,188 16,842 25.84% Travel & Conferences 125,279 37,622 30.03% Uncollectible Accounts 2,790 1,954 70.05% Utilities 169,911 84,998 50.03% Vehicle Expenses 316,262 137,729 43.55% Supplies & Services Sub-Total 4,087,123 1,920,854 47.00% Total Operating Expenses 28,533,272 14,455,252 50.66% Expenses (Non-Operating) Other Expense 8,600 869 10.10% Total Non-Operating Expenses 8,600 869 10.10% Total Expenses 28,541,872$ 14,456,121$ 50.65% Net Revenues 7,588,335 4,415,724 58.19% Less: Debt Service (Principal & Interest)2,738,258 1,950,528 71.23% Less: Committed Capital Expenditures (PayGo)4,484,500 1,891,072 42.17% Transfer to/(from) Reserves 365,577 574,124 157.05% Net Total -$ -$ Yorba Linda Water District Water Enterprise FY19 ProForma - Use of Funds December 2018 4 Yorba Linda Water District Summary Financial Report Water & Sewer Funds For Period Ending December 31, 2018 Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under) Over Dec Actual Actual (thru vs vs FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017)PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)16,592,437$ 9,134,137$ 351,165$ 8,248,457$ (885,679)$ 980,743$ 8,761,119$ (512,662)$ -5.85% Water Revenue (Commercial & Fire Det.)1,964,205 1,081,295 121,407 999,632 (81,663) 146,722 1,051,085 (51,453) -4.90% Water Revenue (Landscape/Irrigation)3,863,805 2,127,025 220,065 2,485,894 358,869 276,558 2,369,566 116,328 4.91% Water Revenue (Service Charge)10,116,528 5,058,264 837,458 5,014,339 (43,926) 833,154 4,998,570 15,768 0.32% Sewer Charge Revenue 2,229,246 1,114,623 168,416 1,102,634 (11,988) 166,935 1,026,382 76,252 7.43% Locke Ranch Assessments 273,250 157,542 116,310 166,786 9,244 86,566 128,382 38,404 0.00% Other Operating Revenue 894,617 447,309 64,986 602,082 154,774 50,075 428,045 174,037 40.66% Total Operating Revenue:35,934,087 19,120,194 1,879,807 18,619,824 (500,369) 2,540,753 18,763,149 (143,325) -0.76% Revenue (Non-Operating): Interest 358,000 179,000 50,694 327,733 148,733 36,612 215,211 112,522 52.28% Property Tax 1,850,000 986,753 598,376 947,340 (39,413) 583,879 935,723 11,617 0.00% Other Non-Operating Revenue 639,846 319,923 145,715 352,876 32,953 20,093 198,154 154,723 78.08% Total Non-Operating Revenue:2,847,846 1,485,676 794,785 1,627,949 142,273 640,584 1,349,088 278,861 20.67% Total Revenue 38,781,933 20,605,870 2,674,592 20,247,773 (358,096) 3,181,337 20,112,237 135,536 0.67% Expenses (Operating): Variable Water Costs (G.W., Import & Power)14,793,377 8,294,923 1,019,234 8,221,453 (73,470) 1,518,953 8,327,432 (105,980) -1.27% Salary Related Expenses 10,784,493 5,172,363 747,899 4,741,322 (431,042) 1,061,801 4,732,044 9,278 0.20% Supplies & Services 4,571,268 2,133,559 336,549 2,104,035 (29,524) 378,261 2,078,628 25,407 1.22% Total Operating Expenses 30,149,138 15,600,845 2,103,682 15,066,810 (534,036) 2,959,015 15,138,104 (71,295) -0.47% Expenses (Non-Operating): Interest on Long Term Debt 1,325,785 749,145 111,601 681,008 (68,137) 115,401 679,746 1,262 0.19% Other Expense 14,200 7,100 9,069 9,230 2,130 (24,108) (11,566) 20,796 -179.81% Total Non-Operating Expenses:1,339,985 756,245 120,670 690,238 (66,007) 91,293 668,180 22,058 3.30% Total Expenses 31,489,123 16,357,090 2,224,352 15,757,048 (600,043) 3,050,308 15,806,284 (49,237) -0.31% Net Position Before Capital Contributions 7,292,810 4,248,780 450,240 4,490,725 241,946 131,029 4,305,953 184,772 4.29% Special Item - - - - - (1,098,574) (2,204,383) 2,204,383 -100.00% Capital Contributions (Non-Cash - - - 3,294 3,294 440,855 2,230,763 (2,227,469) 0.00% Transaction GASB 34 Compliant) Net Position Before Depreciation 7,292,810 4,248,780 450,240 4,494,019 245,240 (526,690) 4,332,333 161,687 3.73% Depreciation & Amortization 7,726,142 3,830,571 614,750 3,683,222 (147,349) 618,637 3,711,808 (28,586) -0.77% Total Net Position (433,332)$ 418,209$ (164,510)$ 810,797$ 392,589$ (1,145,327)$ 620,524$ 190,273$ 30.66% Capital - Direct Labor (300,000)(150,000)(28,260)(202,694) (52,694) (31,521) (138,364) (64,330) 46.49% (With December 31, 2017 for comparison purposes) 5 Annual YTD Dec YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017) PY Actual $PY Actual % Revenue (Operating): Water Revenue (Residential)16,592,437$ 9,134,137$ 351,165$ 8,248,457$ (885,680)$ 980,743$ 8,761,119$ (512,662)$ -5.85% Water Revenue (Commercial & Fire Det.)1,964,205 1,081,295 121,407 999,632 (81,663) 146,722 1,051,085 (51,453) -4.90% Water Revenue (Landscape/Irrigation)3,863,805 2,127,025 220,065 2,485,894 358,870 276,558 2,369,566 116,329 4.91% Water Revenue (Service Charge)10,116,528 5,058,264 837,458 5,014,339 (43,925) 833,154 4,998,570 15,768 0.32% Other Operating Revenue 827,887 413,943 63,101 563,782 149,839 45,700 399,992 163,790 40.95% Total Operating Revenue:33,364,861 17,814,663 1,593,196 17,312,104 (502,560) 2,282,877 17,580,332 (268,228) -1.53% Revenue (Non-Operating): Interest 310,000 155,000 46,371 279,932 124,932 33,838 193,106 86,826 44.96% Property Tax 1,850,000 986,753 598,376 947,340 (39,413) 583,879 935,723 11,618 1.24% Other Non-Operating Revenue 605,346 302,673 135,280 332,469 29,796 22,260 206,049 126,420 61.35% Total Non-Operating Revenue:2,765,346 1,444,426 780,027 1,559,742 115,316 639,977 1,334,878 224,864 16.85% Total Revenue 36,130,207 19,259,089 2,373,223 18,871,845 (387,244) 2,922,854 18,915,210 (43,364) -0.23% Expenses (Operating): Variable Water Costs (G.W., Import & Power)14,793,377 8,294,923 1,019,234 8,221,453 (73,470) 1,518,953 8,327,432 (105,980) -1.27% Salary Related Expenses 9,652,772 4,621,895 675,939 4,312,945 (308,949) 957,243 4,213,879 99,066 2.35% Supplies & Services: Communications 159,120 87,060 19,671 94,735 7,675 7,401 68,074 26,661 39.16% Contractual Services 475,966 177,983 26,835 177,446 (537) 44,914 202,691 (25,245) -12.45% Data Processing 265,129 161,729 50,072 161,661 (68) 40,224 102,409 59,252 57.86% Dues & Memberships 82,077 68,124 3,915 67,353 (771) 894 66,799 554 0.83% Fees & Permits 264,546 100,773 24,025 106,400 5,627 74,264 139,774 (33,374) -23.88% Board Election 69,750 - - - - - - - Insurance 281,967 140,984 23,322 136,293 (4,691) 21,516 122,775 13,517 11.01% Materials 658,714 391,857 40,402 423,580 31,723 51,562 360,286 63,294 17.57% District Activities, Emp Recognition 43,013 21,507 6,590 21,317 (189) 951 9,408 11,910 126.59% Maintenance 432,971 182,486 43,283 175,952 (6,534) 3,198 188,544 (12,592) -6.68% Non-Capital Equipment 115,294 67,647 8,177 73,442 5,795 15,530 57,832 15,611 26.99% Office Expense 40,343 20,172 3,924 16,884 (3,287) 3,561 17,189 (305) -1.77% Professional Services 518,804 205,402 16,982 186,646 (18,756) 49,443 266,167 (79,520) -29.88% Training 65,188 26,594 1,703 16,842 (9,752) 1,747 10,677 6,165 57.74% Travel & Conferences 125,279 45,139 7,722 37,622 (7,517) 5,155 26,638 10,984 41.23% Uncollectible Accounts 2,790 1,395 1,515 1,954 559 213 409 1,545 377.94% Utilities 169,911 84,956 13,167 84,998 43 9,476 90,309 (5,311) -5.88% Vehicle Equipment 316,262 145,181 22,854 137,729 (7,452) 18,852 130,947 6,782 5.18% Supplies & Services Sub-Total 4,087,123 1,928,986 314,159 1,920,854 (8,132) 348,901 1,860,928 59,927 3.22% Total Operating Expenses 28,533,272 14,845,804 2,009,332 14,455,252 (390,551) 2,825,097 14,402,239 53,014 0.37% Expenses (Non-Operating): Interest on Long Term Debt 1,325,785 749,145 111,601 681,008 (68,137) 115,401 679,746 1,262 0.19% Other Expense 8,600 4,300 9,069 869 (3,432) (25,313) (2,091) 2,960 -141.53% Total Non-Operating Expenses:1,334,385 753,445 120,670 681,877 (71,568) 90,088 677,655 4,222 0.62% Total Expenses 29,867,657 15,599,248 2,130,002 15,137,129 (462,120) 2,915,185 15,079,894 57,236 0.38% Net Position Before Capital Contributions 6,262,550 3,659,841 243,221 3,734,716 74,876 7,669 3,835,316 (100,600) -2.62% Special Item - - - - - (1,098,574) (2,204,384) 2,204,384 -100.00% Capital Contributions (Non-Cash Transaction -- - - - - 270,445 1,238,720 (1,238,720) -100.00% GASB 34 Compliant) Net Position Before Depreciation 6,262,550 3,659,841 243,221 3,734,716 74,876 (820,460) 2,869,652 865,064 30.15% Depreciation & Amortization 6,329,146 3,132,073 500,254 2,996,250 (135,823) 505,192 3,031,500 (35,250) -1.16% Total Net Position (66,596)$ 527,768$ (257,033)$ 738,466$ 210,699$ (1,325,652)$ (161,848)$ 900,314$ 556.27% Capital - Direct Labor (279,000) (139,500) (22,037) (160,276) (20,776) (29,190) (127,824) (32,452) 25.39% Yorba Linda Water District Water Fund For Period Ending December 31, 2018 (With December 31, 2017 for comparison purposes) 6 $16,440,725 $16,378,634 $17,275,095 $18,915,210 $18,871,845 -0.23% $13,899,765 $12,899,509 $14,220,028 $15,079,894 $15,137,129 0.38% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 Dec. 2014 Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018 Water Revenues & Expenses -2nd Qtr 2019 (excludes Depreciation, Special Items, and Contributed Capital ) Total Revenue Total Expenses 7 Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017)PY Actual $PY Actual % Revenue (Operating): Sewer Charge Revenue 2,229,246$ 1,114,623$ 168,416$ 1,102,634$ (11,989)$ 166,935$ 1,026,382$ 76,252$ 7.43% Locke Ranch Assessments 273,250 157,542 116,310 166,786 9,244 86,566 128,382 38,404 0.00% Other Operating Revenue 66,730 33,365 1,885 38,300 4,935 4,375 28,053 10,248 36.53% Total Operating Revenue:2,569,226 1,305,530 286,611 1,307,720 2,190 257,876 1,182,817 124,903 10.56% Revenue (Non-Operating): Interest 48,000 24,000 4,323 47,801 23,801 2,773 22,106 25,695 116.24% Other Non-Operating Revenue 34,500 17,250 10,435 20,407 3,157 (2,167) (7,895) 28,302 -358.48% Total Non-Operating Revenue:82,500 41,250 14,758 68,208 26,958 606 14,211 53,997 379.98% Total Revenue 2,651,726 1,346,780 301,369 1,375,928 29,148 258,482 1,197,028 178,900 14.95% Expenses (Operating): Salary Related Expenses 1,131,721 550,469 71,960 428,377 (122,092) 104,558 518,166 (89,789) -17.33% Supplies & Services: Communications 11,977 5,988 827 4,364 (1,624) 557 3,364 1,000 29.71% Contractual Services 29,766 14,883 1,575 10,834 (4,049) 3,316 15,192 (4,358) -28.69% Data Processing 17,322 8,661 1,562 11,031 2,371 3,028 7,708 3,323 43.11% Dues & Memberships 6,153 3,077 295 5,070 1,993 67 5,028 42 0.83% Fees & Permits 15,907 7,954 666 6,254 (1,700) 6,450 9,727 (3,474) -35.71% Board Election 5,250 2,625 - - (2,625) - - - Insurance 21,223 10,612 1,755 10,189 (423) 1,620 9,241 947 10.25% Materials 28,622 26,811 369 25,681 (1,130) 390 21,280 4,402 20.68% District Activities, Emp Recognition 3,238 1,619 496 1,536 (83) 72 704 832 118.24% Maintenance 171,630 45,815 563 43,528 (2,287) 1,557 59,645 (16,117) -27.02% Non-Capital Equipment 36,157 18,079 3,087 14,052 (4,027) 948 11,270 2,782 24.68% Office Expense 2,957 1,479 295 1,104 (375) 266 1,279 (175) -13.69% Professional Services 33,996 16,998 3,729 18,840 1,842 2,419 11,901 6,939 58.31% Training 13,052 6,526 587 2,214 (4,312) 1,007 1,957 257 13.10% Travel & Conferences 14,061 7,030 1,649 3,835 (3,195) 388 2,381 1,454 61.07% Uncollectible Accounts 210 105 181 167 62 22 83 84 101.69% Utilities 13,489 6,745 991 6,711 (33) 766 7,129 (418) -5.86% Vehicle Equipment 59,138 19,569 3,763 17,772 (1,797) 6,486 49,811 (32,039) -64.32% Supplies & Services Sub-Total 484,145 204,573 22,390 183,181 (21,392) 29,359 217,700 (34,519) -15.86% Total Operating Expenses 1,615,866 755,041 94,350 611,558 (143,483) 133,917 735,866 (124,308) -16.89% Expenses (Non-Operating): Other Expense 5,600 2,800 - 8,361 5,561 1,205 (9,474) 17,835 -188.25% Total Non-Operating Expenses:5,600 2,800 - 8,361 5,561 1,205 (9,474) 17,835 -188.25% Total Expenses 1,621,466 757,841 94,350 619,919 (137,922) 135,122 726,392 (106,473) -14.66% Net Position Before Capital Contributions 1,030,259 588,939 207,019 756,009 167,070 123,360 470,636 285,373 60.64% Capital Contributions (Non-Cash - - - 3,294 3,294 170,410 992,043 (988,749) -99.67% Transaction GASB 34 Compliant) Net Position Before Depreciation 1,030,259 588,939 207,019 759,303 170,364 293,770 1,462,679 (703,377) -48.09% Depreciation & Amortization 1,396,996 698,498 114,495 686,972 (11,526) 113,445 680,308 6,664 0.98% Total Net Position (366,736)$ (109,559)$ 92,523$ 72,331$ 181,890$ 180,325$ 782,371$ (710,041)$ -90.75% Capital - Direct Labor (21,000) (10,500) (6,224) (42,418)(31,918) (2,331) (10,540)(31,878)302.45% Yorba Linda Water District Sewer Fund For Period Ending December 31, 2018 (With December 31, 2017 for comparison purposes) 8 $937,268 $979,507 $1,178,599 $1,197,028 $1,375,928 14.95% $644,252 $610,220 $673,540 $726,392 $619,919 -14.66% $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 Dec. 2014 Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018 Sewer Revenues & Expenses -2nd Qtr 2019 (excludes Depreciation, Special Items, and Contributed Capital) Total Revenue Total Expenses 9 ITEM NO. 7.4 AGENDA REPORT Meeting Date: February 12, 2019 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Prepared By:Richard Cabadas, Accounting Assistant I Subject:Directors' and General Manager Fees and Expenses Report for Second Quarter of FY19 SUMMARY: Presented are the Second Quarter Directors' and General Manager Fees and Expenses Report for FY19. STAFF RECOMMENDATION: That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for Second Quarter of FY19. ATTACHMENTS: Name:Description:Type: Travel___Expense_Report.pdf Travel Expense Backup Material BOD___GM_Qtr_Summary.pdf Quarterly Summary Backup Material BOD___GM_YTD_FY_19.pdf Year to Date Backup Material GL Trip Trip Trip Event/ Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total Hawkins 11/10/18 10/25/18 ISDOC Luncheon Fountain Valley, CA - - - 20 - 20 11/15/18 10/1-31/18 OCWD, WACO, ACWA Region 10 & Water Alliance Meeting Variou Locations - - 154 - - 154 - 174$ Miller 10/5/18 10/18/18 ACWA Region 10 Mision Viejo, CA - - - 50 - 50 10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85 11/10/18 11/14/18 OCWA Luncheon Irvine, CA - - - 45 - 45 11/15/18 10/15-16/18 American Water & ACQA Regulatory Summit Sacramento, CA 3 109 420 270 - 802 12/5/18 11/25-30/18 ACWA Conference San Diego, CA 58 674 216 - - 948 - 1,930$ Hall - - - - - - - -$ Nederhood 10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85 10/5/18 9/12/18 OC LAFCO Meeting Orange, CA - - 7 - - 7 10/5/18 9/19-20/18 WEF Water Summit Sacramento, CA 71 203 96 - - 370 10/5/18 11/14/18 OCWA Luncheon Irvine, CA - - 7 45 - 52 10/5/18 9/25/18 CSDA Conference Indian Wells, CA - 205 - - - 205 10/18/18 9/19-20/18 WEF Water Summit Sacramento, CA - - 19 - - 19 11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 6 501 104 - - 611 11/10/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 353 475 - 828 11/10/18 10/26/18 Water Efficiency Legislation Workshop Los Angeles, CA - - 4 - - 4 11/15/18 10/1-31/18 OCWA, OCSD & YL State of the City Address Various Locations - - 154 - - 154 11/28/18 11/25-30/18 ACWA Conference San Diego, CA 8 664 216 - - 887 11/28/18 11/01-30/18 OCWA & MWDOC BOD MEET Various Locations - - 50 - - 50 12/5/18 12/5/18 WEF Workshop - Water Year 2019 - Feast or Famine Irvine, CA - - - 80 - 80 12/5/18 2/27-3/01/19 UWI Conference Palm Springs, CA - 188 - 168 - 356 12/27/18 12/1-31/18 WEF Workshop & WACO Various Locations - - 54 - - 54 - 3,762$ Jones 10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85 11/10/18 11/14/18 OCWA Luncheon Irvine, CA - - - 45 - 45 11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 6 506 - 699 - 1,211 11/10/18 11/2/18 ACWA Region 9 Palm Desert, CA - - - 65 - 65 11/10/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 334 475 - 809 11/10/18 10/17/18 OCWA Luncheon Irvine, CA - - 7 - - 7 11/10/18 10/26/18 Water Efficiency Legislation Workshop Los Angeles, CA - - 4 - - 4 11/15/18 10/17-18/18 MWDOC BOD & ACWA Region 10 Various Locations - - 56 - - 56 11/28/18 11/25-30/18 ACWA Conference San Diego, CA - 1,103 283 - - 1,386 11/28/18 11/01-30/18 ACWA Region 9, MWDOC & OCWD Various Locations - - 172 - - 172 12/5/18 11/28-29/18 GRACA - Bridging the Gap San Diego, CA - - - 375 - 375 12/5/18 10/17/18 OCWA Monthly meeting Irvine, CA - - - 45 - 45 12/5/18 2/27-3/01/19 UWI Conference Palm Springs, CA - 188 - 168 - 356 12/27/18 12/1-30/18 MWDOC, WACO, & OCWD Various Locations - - 114 - - 114 - 4,729$ Total Director's 152$ 4,340$ 2,824$ 3,279$ -$ 10,595$ 10,595$ DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES SECOND QUARTER OF FY 19 OCTOBER - DECEMBER 2018 General Manager Marcantonio 10/5/18 9/25-26/18 Tri State Water & Sewer Conference Las Vegas, NV 192$ -$ 322$ -$ -$ 514$ 10/5/18 9/20/18 OCWA Operator Training Event Irvine, CA - - - 45 - 45 11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 40 - 481 - - 521 11/28/18 11/25-30/18 ACWA Conference San Diego, CA - - 116 794 - 910 12/20/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 108 - - 108 11/15/18 11/1-30/18 Stradling Yocca's Anniversary Celbration & MWDOC Various Locations - - 41 - - 41 11/15/18 10/1-31/18 ACWA Region 10 Dinner & ACWA Region 10 Workshop Mission Viejo, CA - - 55 - - 55 Total GM 232$ -$ 1,124$ 839$ -$ 2,194$ 2,194$ Total Director's & GM 383$ 4,340$ 3,948$ 4,117$ -$ 12,789$ 12,789$ YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES 2ND QUARTER REPORT FROM 10-01-2018 TO 12-31-2018 FY 19 HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL REGULAR MEETINGS ATTENDED 2 2 3 3 3 13 COMMITTEE MEETINGS ATTENDED 0 0 0 1 1 2 SPECIAL MEETINGS ATTENDED 1 1 1 1 2 6 OTHER MEETINGS ATTENDED 7 21 0 20 24 72 TOTAL MEETINGS ATTENDED QTD 10 24 4 25 30 93 93 DIRECTOR FEES QTD $1,500 $3,600 $600 $3,750 $4,500 $13,950 $13,950 MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500 TRAVEL & CONF. EXPENSES QTD $174 $1,930 $0 $3,762 $4,729 $10,595 $10,595 TRAVEL & CONF. BUDGET QTD $2,160 $2,160 $2,160 $2,160 $2,160 $10,800 $10,800 DIR.FEES AND EXPENSES QTD $1,674 $5,530 $600 $7,512 $9,229 $24,545 $24,545 FEES AND EXPENSES BUDGET QTD $6,660 $6,660 $6,660 $6,660 $6,660 $33,300 $33,300 GEN MGR EXPENSES QTD $2,194 $2,194 GEN MGR TRAVEL/CONF. BUDGET QTD $5,233 $5,233 TOTAL FEES & EXPENSES QTD $1,674 $5,530 $600 $7,512 $9,229 $24,545 $2,194 $26,739 TOTAL FEES & EXPENSES BUDGET QTD $6,660 $6,660 $6,660 $6,660 $6,660 $33,300 $5,233 $38,533 YORBA LINDA WATER DISTRICT DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES YEAR-TO-DATE REPORT FROM 07-01-2018 TO 12-31-2018 FY 19 HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL REGULAR MEETINGS ATTENDED 8 6 9 8 9 40 COMMITTEE MEETINGS ATTENDED 0 1 0 3 1 5 SPECIAL MEETINGS ATTENDED 1 1 1 1 2 6 OTHER MEETINGS ATTENDED 14 38 0 41 47 140 TOTAL MEETINGS ATTENDED QTD 23 46 10 53 59 191 191 DIRECTOR FEES QTD $3,450 $6,900 $1,500 $7,950 $8,850 $28,650 $28,650 MEETING FEES BUDGET QTD $9,000 $9,000 $9,000 $9,000 $9,000 $45,000 $45,000 TRAVEL & CONF. EXPENSES QTD $199 $1,930 $0 $7,475 $6,763 $16,367 $16,367 TRAVEL & CONF. BUDGET QTD $4,320 $4,320 $4,320 $4,320 $4,320 $21,600 $21,600 DIR.FEES AND EXPENSES QTD $3,649 $8,830 $1,500 $15,425 $15,613 $45,017 $45,017 FEES AND EXPENSES BUDGET QTD $13,320 $13,320 $13,320 $13,320 $13,320 $66,600 $66,600 GEN MGR EXPENSES QTD $3,828 $3,828 GEN MGR TRAVEL/CONF. BUDGET QTD $10,467 $10,467 TOTAL FEES & EXPENSES QTD $3,649 $8,830 $1,500 $15,425 $15,613 $45,017 $3,828 $48,845 TOTAL FEES & EXPENSES BUDGET QTD $13,320 $13,320 $13,320 $13,320 $13,320 $66,600 $10,467 $77,067 ITEM NO. 7.5 AGENDA REPORT Meeting Date: February 12, 2019 To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:2-2600 Job No:J2019-06S Presented By:Rosanne Weston, Engineering Manager Dept:Engineering Prepared By:Ricardo Hipolito Jr., Engineering Tech II Subject:Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto, 16941 Bastanchury Road SUMMARY: Ted and Maria C. Matsumoto requested sewer service to their home located at 19641 Bastanchury Road. The property is approximately 0.463 acres and is located within the District's Western Service Area. An exhibit depicting the project location is attached for your reference. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto, 16941 Bastanchury Road, Job No. 2019-06S. DISCUSSION: The applicant's property is located within Drainage Area 2 of the District's Sewer Service Area. The District has an existing 8-inch sewer main in Bastanchury Road that terminates at the existing manhole near Merienda Ln. The applicant is required to install 140 linear fee of new 8-inch diameter sewer line fronting their property within Merienda Ln., two manholes, and a sewer lateral in accordance with the District's Rules and Regulations for Sewer Service and in compliance with the District's Sewer Standards and Specifications. The Terms and Conditions for Sewer Service with Ted and Maria C. Matsumoto are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201906S_T_C.pdf Agreement Agreement 201906S_Exhibit.pdf Exhibit Exhibit Date: February 12,2019 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: TED & MARIA C. MATSUMOTO LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 201906S LOT(S): 1 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 1 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. l. 4) The applicant shall provide to all purchasers of the homes a statement that the home is located within Improvement District No. 2 and that the home is subject to a property tax over and above the normal 1% Basic Tax Levy to pay for Production, Storage, and Transmission water facilities serving Improvement District No. 2. 5) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 6) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 7) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer Page 2 of 5 NAME OF APPLICANT: TED & MARIA C. MATSUMOTO LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA (licensed prior to January 1, 1982) licensed to practice in the State of California. 8) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 9) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 10) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 11) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 12) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 13) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water and/or Sewer facilities. 14) The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Water Service. 15) The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 16) The applicant shall pay meter fees associated with the installation of radio read meters for this project. 17) The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 18) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 19) The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. Page 3 of 5 NAME OF APPLICANT: TED & MARIA C. MATSUMOTO LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA 20) The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 21) The applicant’s water facilities (on-site) shall be District owned and maintained. 22) The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. 23) The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 24) The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 25) The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 26) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 27) All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 28) The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 29) The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 30) The applicant shall adjust and raise to grade all valve covers within the limits of this project. 31) The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 32) The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new buildings. Page 4 of 5 NAME OF APPLICANT: TED & MARIA C. MATSUMOTO LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA 33) The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 34) The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 35) The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 36) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 37) The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 38) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 39) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Sanitary Sewer Service. 40) X The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 41) X The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 42) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 43) The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 44) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. Page 5 of 5 NAME OF APPLICANT: TED & MARIA C. MATSUMOTO LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA 45) X The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 46) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 47) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 48) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 49) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 50) The applicant shall construct approximately 140 feet of new 8-inch diameter sewer main with two manholes and one sewer lateral, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the DATE Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and/or Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager jz-�l PROP. o �� o ��� ���� ✓`. MANHOLE + EX.LANDSCAPE AREA T� T T T PROPOSED TERMINAL MANHOLE MERIENDA LN (PVT. STREET) / EXACPAVEMEN i y JQ PROP. X 9dI1C;.{�1N!y'.'.r' PROPOSED 8" 4"SEWER SEWER MAIN LATERAL �/:. / w �J 16941 BASTANCHURY ROAD 1 0 a Ld / JV EX. RESIDENCE o w N O90 Q a BAS—ANCHURY RD F PROJECT SITE / \ / VICINITY MAP N LOCATION MAP NOT TO SCALE PREPARED BY: EXHIBIT SCALE: N.T.S. YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE: 1717 E. MIRALOMA AVENUE FOR 2/12/2019 16941 BASTANCHURY ROAD, YORBA LINDA PLACENTIA, CALIFORNIA 92870 FILENAME: (714) 701-3100 2019-06S ITEM NO. 7.6 AGENDA REPORT Meeting Date: February 12, 2019 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:1-2600 Job No:201905 Presented By:Rosanne Weston, Engineering Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Ariel Bacani, Engineering Technician II CEQA Compliance:N/A Subject:Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street SUMMARY: Joseph Miller proposes to demolish an existing commercial building and rebuild it for a restaurant business. The building is located on 4892 Main Street, in the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street, Job No. 201905. DISCUSSION: The District has an existing Zone 2, 8-inch water pipeline in Main Street that is adequate in size and of sufficient pressure to serve the project. The applicant is conditioned by the Orange County Fire Authority to provide a private fire suppression system for the existing building. The District will require a double check detector assembly and isolation valve to separate the private system from the public water system, as depicted in the attached exhibit. The applicant also requests to upsize the existing water service due to the expected water demand required for a restaurant business. The proposed project is located within Drainage Area "2" of the District's Sewer Service Area. The property has an existing 4-inch sewer lateral connection that was recently replaced by the Yorba Linda Town Center project. The applicant shall provide flow calculations to determine if the sewer lateral is adequately sized for the expected wastewater generation. STRATEGIC PLAN: G1 2A - Evaluate feasibility of providing additional water services within the region. ATTACHMENTS: Name:Description:Type: 201905_T_C.docx Agreement Agreement 201905_Exhibit.pdf Exhibit Exhibit Date: FEBRUARY 12, 2019 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: JOSEPH MILLER LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA TRACT NUMBER: N/A JOB NUMBER: 201905 SEWER: N/A LOT(S): N/A The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. 7) The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. Page 2 of 5 NAME OF APPLICANT: JOSEPH MILLER LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA 8) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) X The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities. 12) X The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Water Service. 13) X The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) X The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) The applicant’s engineer shall provide a computer hydraulic analysis report to confirm that the District’s existing water system can accommodate the project. 19) The applicant’s water facilities (on-site) shall be District owned and maintained. 20) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. Page 3 of 5 NAME OF APPLICANT: JOSEPH MILLER LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA 21) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) The applicant shall install water Sampling Station(s) in conformance with the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) X The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 32) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33) X The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. Page 4 of 5 NAME OF APPLICANT: JOSEPH MILLER LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA 34) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Sanitary Sewer Service. 37) The applicant shall comply with the Rules and Regulations for Sewer Service of the Yorba Linda Water District. 38) The applicant shall pay all of the sewer fees as required by the Rules and Regulations for Sewer Service of the District. 39) The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) X The applicant’s engineer shall provide sewer flow calculations to confirm that the District’s existing sewer system can accommodate the peak wastewater generation from the project. 41) The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 42) X The applicant’s sewer facilities (on-site) shall be Privately owned and maintained. 43) The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 44) The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 45) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. Page 5 of 5 NAME OF APPLICANT: JOSEPH MILLER LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA 46) The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 47) The applicant shall install one fire service line and upsize the existing water service and meter, per approved plans and District Specifications. I hereby certify that the foregoing Terms and Conditions were approved at the February 12, 2019 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water Service is not executed for the project under consideration. Marc Marcantonio, General Manager u ARROYO WAY SITE LEMON DR r LOCATION I 3 I ❑ � e,I a �w BLVD. + YORBA /••••• i '� LINDA 9 s • • • PROPOSED L_J �l • • ' • RESTAURANT TENANT ` ` `. • . .` ` IMPROVEMENT 3 . . . • I NOT O SCOPEEF . . . A PROPOSED 2"WATER I 91 FW SERVICE AND METER F-r7 EXISTING WATER SERVICE AND ,I C/] METER TO ABANDONED L JI VICINITY MAP N.T.S w - ELEV. =-=1 BAR EX.4"SEWER KITCHEN 3 z I LOBBY LATERAL X600000000000 N HALL � I C O � PROP.RESTAURANT&OFFICE ° C O DINING C MENS WOMENS W3 3 I PROPOSED 4"DOUBLE EX. 8"SEWER LINE 3 I CHECK DETECTOR ASSEMBLY PROPOSED ISOLATION I I � WkI /' I VALVE I w LOCATION MAP PREPARED BY: EXHIBIT SCALE: N.T.S. YORBA LINDA WATER DISTRICT PROPOSED WATER SERVICE DATE: el 1717 E. MIRALOMA AVENUE FOR 4892 MAIN ST. 2/12/2019 PLACENTIA, CALIFORNIA 92870 JOSEPH MILLER FILENAME: (714) 701-3100 201905 ITEM NO. 7.7 AGENDA REPORT Meeting Date: February 12, 2019 Budgeted:Yes Total Budget:$7.8M To:Board of Directors Cost Estimate:$7.3M From:Marc Marcantonio, General Manager Job No:J2010-11B Presented By:Rosanne Weston, Engineering Manager Dept:Engineering Reviewed by Legal:No Prepared By:Bryan Hong, Principal Engineer CEQA Compliance:MND Subject:Approval of Change Order No. 4 for the Fairmont Booster Pump Station Upgrade Project SUMMARY: Construction of the Fairmont Booster Pump Station Upgrade Project is almost complete. Submitted for consideration is Change Order No. 4. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 4 for $15,675.25 and 28 additional calendar days to Pacific Hydrotech Corporation for construction of the Fairmont Booster Pump Station Upgrade Project, Job No. 2010-11B. DISCUSSION: In accordance with the contract documents, Pacific Hydrotech Corporation has submitted Change Order No. 4 due to plan omissions, clarifications, weather delays and additional work. A copy of Change Order No. 4 is attached for reference. The contractor has requested an increase of $15,675.25 and a 28 calendar day extension for the project as described in detail below. • The conduits and wiring for brine tank instruments were not shown on the contract drawings. The contractor requested clarification that resulted in additional labor and materials. The cost for this additional work is $2,167.84. • The manufacturer of the chlorine generation system installed a water heater based on information in the contract specifications, and the electrical subcontractor installed a bucket and breaker for the water heater. District staff subsequently determined that the water heater, bucket and breaker were not needed; however, the work had already completed. After negotiations to settle this change order, the contractor agreed to submit half of the cost of the breaker without any markup. The cost for this additional work is $1,211.59. • The hardware schedule listed in the contract drawings specified the requirements for each door in the pump station. The contractor found that the specified hardware will not work for the doors with card readers. The contractor recommended installing electrified door strikes as a solution. The cost for this additional work is $2,913.75. • The contractor requested a contract time extension of 28 days to complete the remaining work. This request includes all of the delays that occurred in the project to date. The contract delays occurred as a result of: weather; additional time needed during the start-up phase while District staff conducted testing on pumps to determine deficiencies; additional time needed by District staff to make operational changes; and time needed to clarify changes and resolve issues related to incomplete contract documents prepared by design consultant. The status of the construction contract with Pacific Hydrotech Corporation is as follows: • The current contract is $7,297,599.39 and 821 calendar days. • If approved, Change Order No. 4 adds $15,675.25 (a 0.2% construction cost increase) and 28 calendar days to the project. • If approved, the revised construction contract is $7,313,274.64 and 849 calendar days. The cumulative construction cost increase for CO#1, CO#2, CO#3 and CO#4 would be 5.8%. District staff has reviewed this change order request and recommends approval. PRIOR RELEVANT BOARD ACTION(S): The Board authorized the President and Secretary to execute a construction agreement with Pacific Hydrotech Corporation in the amount of $6,911,100.00 for the Fairmont Booster Pump Station Upgrade Project, Job No. 2010-11B. The Board of Directors approved Change Order No. 1in the amount of $220,647.28 on September 26, 2017. The Board of Directors approved Change Order No. 2 in the amount of $108,819.00 on December 12, 2017. The Board of Directors approved Change Order No. 3 in the amount of $57,033.11 on June 26, 2018. ATTACHMENTS: Name:Description:Type: PHC_CO_4.pdf Backup Material Backup Material YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 4 DATE 02/01/19 Page 1 of 1 CONTRACT NAME: Fairmont Pump Station Upgrade CONTRACT AMT.: $7,297,599.39 DAYS: 821 CONTRACTOR: Pacific Hydrotech Corporation THIS CHANGE: $15,675.25 DAYS: 28 (0.2%) PROJECT NUMBER: J2010-11b OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $7,313,274.64 DAYS: 849 This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME /OR +EXTENSION —DECREASE IN /OR- CONTRACT OR- CONTRACT REDUCTION AMOUNT($) (DAYS) 1) PCO#36: Conduit and wire for brine tank instruments I $2,167.84 0 2) PCO#39: Bucket and breaker for water heater I $1,211.59 I 0 3) PCO#40: Electric door strikes I $2,913.75 I 0 4) PCO#42: Mercoid pressure switches I $9,382.07 I 5 5) PCO#43: Adverse weather delay I $0.00 I 5 6) PCO#44: Contract time extension for delays during startup and additional work I $0.00 I 18 NET CHANGE I $15,675.25 I 28 REVISED CONTRACT AMOUNT AND TIME I $7,313,274.64 I 849 The amount of the contract will be increased<desreased>by the sum of$15,675.25 and the contract time shall be increased-desreased>by 28 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed, if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items.This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full,final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: /ENGINEER DATE: 2/1/19 Bryan Hong Principal Engineer,YLWD ACCEPTED: - - DATE: /CONTRACTOR Kirk Harris / I Presiden , Pacific Hydrotech Corporation APPROVED: DATE: /OWNER Rosanne Weston Engineering Manager,YLWD ITEM NO. 8.1 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Alternate Water Rate Structures - Presentations by EOCWD and Mesa Water ATTACHMENTS: Name:Description:Type: Mesa_Water_Uniform_Rate.pdf Backup Material Backup Material Crafting Water Rates for Revenue Stability and Conservation: Uniform Rates Paul E. Shoenberger,P.E. Mesa Water General Manager Wednesday, January 28,2015 1 *Presented to YLWD Board of Directors on February 12, 2019. Orange County,CA 2 Historical Water Consumption in OC 800,000 700,000 600,000 500,000 400,000 300,000 '03-04 '04-05 '05-06 '06-07 '07-08 '08-09 '09-10 10-11 11 -12 12-13 13-14 14-15 [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Projection of FY 14-15 water use estimated by MWDOC based on partial-year data.WATER USE(AF)3 Credit Rating 398 254 Rating AAA AA A Days Cash 671 Source: Fitch Ratings 2014 Water and Sewer Medians4 Mesa Water District FY 15 Reduction in Potable Consumption Estimated Impact on Net Income $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 0%5%10%15%20% Reduction in Net Income 24 Days Cash 48 Days Cash 5 California Agencies 8.0% 58.0% 32.4% 1.2%0.4%0% 10% 30% 20% 50% 40% 60% 70% BB All Rating Agency Water Credits AAA AA A BBB *Sources: Bloomberg Database, Fitch Medians, Moody's Analysts 6 CREDIT RATING Debt Coverage Ratio Cash-on-Hand (Reserves)Days Cash Ratio BUDGET - Revenues - Expenses 7 Mesa Water District Revenue Stability •Uniform Rates •Prudent Reserves •Adjust As Needed –AAA Rating 8 Mesa Water District Conservation Pricing &Performance •Uniform rates •No taxes-revenues from rates •Voluntary conservation-strong signal 9 Uniform Rates: Strong Price Signal to Conserve COST Water Use (Units) 10 OC Water Agencies’Revenues: Volumetric v.Non-Volumetric Source: Municipal Water District of Orange County Rate Survey Water®A B C D E F G H I FY 2012 Volumetric v. Non-Volumetric Revenues 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Mesa Agency Agency Agency Agency Agency Agency Agency Agency Agency Volumetric Revenue Non-Volumetric Revenue 11 12 The value of water and water conservation Data Sources: California State Controller's Office, Special Districts Water Enterprise -Revenues, Expenses and Changes in Fund Equity Commodity/Fixed rate revenue shares –RFC Rate Survey 2015 “Mesa Water Saver”Campaign •Loads –full loads, quick cycle •Lawns –water once weekly •Leaks –take the “Tank Challenge” (check for and fix leaks) 13 Mesa Water District Conservation Results •Achieved 20% by 2020 •89 gallons PCD residential •Customers control water bill •“High-Touch”communications 14 Proposition 218 Water Rates Compliance •CA Constitution Articles X &XIII •Bighorn, Palmdale •City of San Juan Capistrano 15 Conclusion: Uniform Rates Conservation Performance •Volumetric rates provide strong price signal to conserve •Voluntary “high-touch”conservation •Prop 218 compliance Revenue Stability •Set a financial goal from AAA to A(reserves) •Adjust rates as necessary •Plan ahead 16 17 Water Conservation Performance by Rate Structure June 2015 –February 2016 18 Water Conservation Performance Statewide 0 50 100 150 200 250 300 350 400 450 All Agencies 55% Success 4/20 218/399 0 5 10 15 20 25 Budget-Based Rates 80% Failure 16/20 June 2015 –February 2016 Key: = Success; = Failure19 Water Conservation Performance Orange County 0 5 10 15 20 Uniform 86% Success 10/18 6/7 4/5 Tiered 55% Success Budget 80% Failure June 2015 –February 2016 Key: = Success; = Failure20 Water Conservation Performance June 2015 –February 2016 •Budget-Based Rates Agencies: -80% Failure Rate 21 Budget-Based Rates –20 Statewide Water Supplier Rate Structure (SF-Resi) *Hydrologic Region Conservation Standard Cumulative Percent Saved (June15-Feb16) Missed Conservation Standard by % ** Coachella Valley Water District Budget Colorado River 36%24.8%-11.2% Indio Water Authoritiy Budget Colorado River 32%21.3%-10.7% Eastern Municipal Water District -Retail Budget South Coast 28%18.0%-10.0% Western Municipal Water District Budget South Coast 32%22.7%-9.3% City of Corona Budget South Coast 28%19.0%-9.0% Rancho California Water District Budget South Coast 36%28.4%-7.6% City of San Juan Capistrano Budget South Coast 28%20.6%-7.4% Las Virgenes Municipal Water District Budget South Coast 36%28.6%-7.4% Palmdale Water District Budget South Lahontan 32%24.9%-7.1% Ventura County Waterworks Dist. #1 Budget South Coast 32%25.4%-6.6% Elsinore Valley Municipal Water District Budget South Coast 28%22.5%-5.5% Laguna Beach County Water District Budget South Coast 24%20.1%-3.9% East Valley Water District Budget South Coast 28%24.2%-3.8% Monte Vista Water District Budget South Coast 24%22.2%-1.8% Irvine Ranch Water District Budget South Coast 16%15.0%-1.0% Moulton Niguel Water District Budget South Coast 20%19.4%-0.6% El Toro Water District Budget South Coast 24%24.8%+0.8% Arvin Community Services District Budget Tulare Lake 28%31.7%+3.7% Valencia Water Company Budget South Coast 24%29.8%+5.8% California American Water - Monterey Service Area Budget Central Coast 8%18.0%+10.0% Grand Average 27%23.1%-4.1% * Based on single-family residential accounts. Source: CUWCC BMP Reports, AWWA Water Rate Study 2013, Agency Websites ** Positive indicates agency exceeded target, Negative indicates agency fell short of target. Source: SWRCB Supplier Conservation Compliance Summary Table: http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf 22 Orange County –Various Rates Water Supplier Rate Structure (SF-Resi) * Conservation Standard Cumulative Percent Saved (June15- Feb16) Missed Conservation Standard by % ** Serrano WD ****Uniform 36%39.4%+3.4% Anaheim, City of Uniform 20%22.0%+2.0% Mesa Water District Uniform 20%21.5%+1.5% Huntington Beach, City of Uniform 20%21.0%+1.0% East Orange CWD Uniform 36%36.4%+0.4% Yorba Linda WD Uniform 36%36.4%+0.4% Newport Beach, City of Uniform 28%20.2%-7.8% Seal Beach, City of Tiered 8%16.0%+8.0% Golden State WC, West Orange Tiered 16%20.8%+4.8% Santa Ana, City of Tiered 12%16.5%+4.5% South Coast WD Tiered 24%26.8%+2.8% La Palma, City of Tiered 20%22.8%+2.8% Buena Park, City of Tiered 20%22.1%+2.1% Fountain Valley, City of Tiered 20%21.6%+1.6% San Clemente Tiered 24%25.1%+1.1% Garden Grove, City of Tiered 20%20.9%+0.9% Golden State WC, Placentia Tiered 24%24.6%+0.6% Santa Margarita WD ***Tiered 24%23.7%-0.3% Trabuco Canyon WD Tiered 28%27.7%-0.3% Orange, City of Tiered 28%26.2%-1.8% Westminister, City of Tiered 20%18.1%-1.9% Tustin, City of Tiered 28%25.5%-2.5% Brea, City of Tiered 24%20.2%-3.8% La Habra, City of Tiered 28%20.6%-7.4% Fullerton, City of Tiered 28%19.9%-8.1% El Toro WD Budget 24%24.8%+0.8% Moulton Niguel WD Budget 20%19.4%-0.6% Irvine Ranch WD Budget 16%15.0%-1.0% Laguna Beach CWD Budget 24%20.1%-3.9% San Juan Capistrano Budget 28%20.6%-7.4% * Based on single-family residential accounts. Some agencies have different structures for different account classes. ** Positive indicates agency surpassed target, Negative indicates agency fell short of target. *** Agency's rate structure changed from Tiered to Budgets in Feb 2016. **** Agency data is from June-Dec 2015, as production fell below 3,000 AF threshold. Source: SWRCB February 2016 Supplier Conservation Compliance Summary Table: http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf 23 ITEM NO. 9.1 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Directors' Reports ·Intergovernmental Meetings, Conferences, and Events SUMMARY: The Directors will report on their attendance at the following events: 1. MWDOC/OCWD Joint Planning Committee - January 23, 2019 (Jones) 2. OCSD Board - January 23, 2019 (Hawkins) 3. GRAC Conference - January 28-29, 2019 (Jones) 4. CA Data Collaborative Workshop - January 29, 2019 (Miller) 5. ISDOC - January 31, 2019 (Jones/Nederhood) 6. WACO - February 1, 2019 (Miller/Nederhood) 7. ISDOC Executive Committee - February 5, 2019 (Nederhood) 8. YL City Council - February 5, 2019 (Hall) 9. MWDOC Board - February 6, 2019 (Miller/Nederhood) 10. Safe and Affordable Drinking Water Informational Hearing - February 6, 2019 (Jones) 11. OCSD Operations Committee - February 6, 2019 (Jones) ITEM NO. 10.1 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Interagency Committee with MWDOC and OCWD (Jones/Hawkins) ·Minutes of meeting held January 24, 2019 at 4:00 p.m. ·Next meeting scheduled March 28, 2019 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 2019-01-24_-_Minutes_-_YLWD-MWDOC-OCWD.docx Minutes Minutes Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 1 MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Thursday, January 24, 2019, 4:00 P.M. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Brooke Jones, President John DeCriscio, Operations Manager Phil Hawkins, Vice President Rosanne Weston, Engineering Manager MWDOC COMMITTEE MEMBER MWDOC STAFF Brett R. Barbre, President Rob Hunter, General Manager OCWD COMMITTEE MEMBER OCWD STAFF Roger Yoh, Director Mike Markus, General Manager 3. PUBLIC AND COMMENTS None. 4. DISCUSSION ITEMS 4.1. MWD Water Supply Conditions and Outlook MWD has about 2.5 AF storage and may end above 2.5 AF if rainfall conditions continue. Rainfall for this year was 10.12 inches to date and the annual average is about 13 inches. Prado Dam is full and slow releases are being made behind the dam. 4.2. Condition of OCWD Groundwater Basin, Water Purchased for Recharge, and In-Lieu Recharge OCWD purchased 40,000 AF this year of the 65,000 that is purchased annually from MWD by end of June. 4.3. PFOS/PFOA Testing and Mitigation Certification of OCWD’s laboratory to test PFOS/PFOA is expected in February. A PFOS/PFOA Producers workgroup meeting will be held on February 20, 2019. A SAWPA PFOS/PFOA workgroup meeting will be Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 2 held later that day with WWTP dischargers, regulatory agencies, laboratories and potentially affected producers. 4.4. Huntington Beach Desalination Project The permit from the regional board is expected to be issued by the end of the year and it will go to Coastal Commission the first quarter of next year. OCWD will need to build pipelines to transport the water from the project fence line to its facilities. OCWD has been meeting with various cities to ascertain if there is interest in purchasing the water. OCWD may elect to inject the water into the groundwater basin and would then increase the BPP to around 80% or more. 4.5. MNWD Groundwater Basin Storage Proposal Moulton Niguel Water District (MNWD) is paying for the feasibility study, which can be used as a guide to evaluate storage arrangements with other parties. This program has to be a benefit to all groundwater producers. The majority of producers are in opposition to this proposal and have expressed their concerns to OCWD and MWDOC. 4.6. California WaterFix Project Studies are progressing and all permits may be issued soon. Design of the two tunnels is proceeding and the project is expected to be online in 15 years. 4.7. North and South Basin Projects North Basin: OCWD requested an NPL listing for a designation as a Superfund site. By the end of 2019, the site may be listed. OCWD is still meeting with Northrop (one of the major PRPs) and hopes to settle with them. South Basin: Negotiations with PRPs are proceeding. A judge and trial date have been set. OCWD has settled with some of the smaller PRPs and is hopeful in settling with about one doze PRPs. 4.8. YLWD Well Projects Well 22: 100% plans for well equipping are being finalized and construction is expected to commence early this year. Clarification with Fish and Wildlife has been requested regarding restrictions for construction during bird nesting periods (a 6-month window). One year is needed to construct improvements. Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 3 Well 23: YLWD met with Chris Olsen and Daniel Park (OCWD) in December and walked potential well sites at the Warner Basin. YLWD submitted an exhibit showing optional locations for Well 23. 4.9. Future Agenda Items OCWD Budget Update 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:04 p.m. RPW ITEM NO. 10.3 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Joint Agency Committee with City of Placentia (Jones/Hawkins) ·Minutes of meeting held January 22, 2019 at 8:30 a.m. ·Next meeting yet to be scheduled. ATTACHMENTS: Name:Description:Type: 2019-01-21_-_Minutes_-_YLWD-City_of_Placentia.docx Minutes Minutes Minutes of the YLWD-City of Placentia Joint Agency Committee Meeting Held January 22, 2019 at 8:30 a.m. 1 MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT AGENCY COMMITTEE MEETING WITH CITY OF PLACENTIA Tuesday, January 22, 2019, 8:30 AM Placentia City Hall – 401 E Chapman Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 8:30 a.m. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Brooke Jones, President Brett R. Barbre, Asst General Manager Phil Hawkins, Vice President Rosanne Weston, Engineering Manager PLACENTIA COMMITTEE MEMBERS PLACENTIA STAFF Rhonda Shader, Mayor Damien Arrula, City Administrator Ward Smith, Mayor Pro Tempore Luis Estevez, Director of Public Works 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Connecting Customers with Septic Tanks to Wastewater Collection System Mr. Barbre mentioned that YLWD is looking at creating Community Facility Districts (CFD) to assist customers in transitioning from septic tanks to discharging to public sewers. Several homes on Rose Drive are located within YLWD, but are best served by tying into Placentia’s sewer system. This would require YLWD and Placentia to enter into a formal agreement to make this happen. Mayor Shader remarked that her church is on septic in this area. Mr. Estevez mentioned that Placentia updated its master plan last year, which is available on their website. After checking the master plan, the next step would be to conduct a sewer system capacity analysis. Ms. W eston and Mr. Estevez agreed to get together to discuss: Orange County Sanitation District’s plans for diverting Placentia and YLWD’s sewage flow to Plant 1; regulations requiring property owners to connect to the sewer system and abandon septic systems; and educational materials/handout on CFDs to be shared with property owners. Minutes of the YLWD-City of Placentia Joint Agency Committee Meeting Held January 22, 2019 at 8:30 a.m. 2 4.2. City Fees for Street Paving/Repairs Mr. Estevez mentioned that Placentia has recently updated paving requirements and will be proposing a pavement moratorium program. Their plan is to pave all of the streets that require paving by 2023. Mr. Estevez will be sending out notices to YLWD and other stakeholders regarding an upcoming quarterly utility coordination meeting. 4.3. Future Requests for Proposals for Sewer Line Cleaning YLWD recently purchased a second camera truck and will use the truck to identify the areas of the sewer system that require more frequent cleaning. This prevents YLWD from cleaning clean sewers and reduces cleaning costs and wear and tear on the sewers from excessive cleaning. YLWD is interested in providing sewer line cleaning and other strategic services for Placentia to help them reduce costs to their customers. Mr. Barbre briefed Placentia on the water tax, which YLWD will include on customer bills as a separate line item. Mr. Arrula would like to get a copy of the handout that YLWD will be providing to its customers regarding the water tax. Mayor Shader and Mr. Barbre agreed to continue to meet quarterly and to invite Golden State Water to participate every 6 months. 5. ADJOURNMENT 5.1. The meeting was adjourned at 9:30 a.m. RPW ITEM NO. 11.1 AGENDA REPORT Meeting Date: February 12, 2019 Subject:Meetings from February 13 - March 31, 2019 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance By February OC LAFCO Wed, Feb 13 8:15 AM TBD ACWA Water Quality Committee Wed, Feb 13 10:00 AM Miller YL Planning Commission Wed, Feb 13 6:30 PM Hawkins (As Needed) District Offices Closed Mon, Feb 18 7:00 AM WACO Planning Committee Tue, Feb 19 7:30 AM Jones/Nederhood SAWPA Commission Tue, Feb 19 9:30 AM Jones (As Needed) YL City Council Tue, Feb 19 6:30 PM Miller First Responders Appreciation Breakfast Wed, Feb 20 7:00 AM Hawkins/Jones MWDOC Board Wed, Feb 20 8:30 AM Miller/Nederhood SAWPA Commission Wed, Feb 20 9:30 AM TBD OCWA Luncheon Wed, Feb 20 11:30 AM TBD SAWPA Emerging Constituents Workgroup Wed, Feb 20 1:30 PM Miller OCWD Board Wed, Feb 20 5:30 PM Jones ACWA Groundwater Committee Thu, Feb 21 10:00 AM Jones MWDOC Water Policy Forum Thu, Feb 21 5:30 PM Jones Water Utility Workshop Tue, Feb 26 10:00 AM Miller Board of Directors Regular Meeting Tue, Feb 26 6:30 PM UWI Spring Conference Wed, Feb 27 8:00 AM Jones/Nederhood OCSD Board Wed, Feb 27 6:00 PM Hawkins YL Planning Commission Wed, Feb 27 6:30 PM Hawkins (As Needed) UWI Spring Conference Thu, Feb 28 8:00 AM Jones/Nederhood March WACO Fri, Mar 1 7:30 AM TBD UWI Spring Conference Fri, Mar 1 8:00 AM Jones/Nederhood ISDOC Executive Committee Tue, Mar 5 7:30 AM Nederhood SAWPA Commission Tue, Mar 5 9:30 AM Jones (As Needed) YL City Council Tue, Mar 5 6:30 PM Nederhood MWDOC Board Wed, Mar 6 8:30 AM Miller/Nederhood SAWPA Commission Wed, Mar 6 9:30 AM TBD OCSD Operations Committee Wed, Mar 6 5:00 PM _____ OCWD Board Wed, Mar 6 5:30 PM Jones Board of Directors Regular Meeting Tue, Mar 12 6:30 PM OC LAFCO Wed, Mar 13 8:15 AM TBD YL Planning Commission Wed, Mar 13 6:30 PM Hawkins (As Needed) Joint Committee with City of Yorba Linda Mon, Mar 18 4:00 PM Jones/Hawkins WACO Planning Committee Tue, Mar 19 7:30 AM Jones/Nederhood SAWPA Commission Tue, Mar 19 9:30 AM Jones (As Needed) YL City Council Tue, Mar 19 6:30 PM Jones MWDOC Board Wed, Mar 20 8:30 AM Miller/Nederhood SAWPA Commission Wed, Mar 20 9:30 AM TBD OCWA Luncheon Wed, Mar 20 11:30 AM TBD OCWD Board Wed, Mar 20 5:30 PM Jones Board of Directors Regular Meeting Tue, Mar 26 6:30 PM OCSD Board Wed, Mar 27 6:00 PM Hawkins YL Planning Commission Wed, Mar 27 6:30 PM Hawkins (As Needed) ISDOC Thu, Mar 28 11:30 AM TBD Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 28 4:00 PM Jones/Hawkins As of February 4, 2019 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING ITEM NO. 7.3. FY19 ACTUAL VS BUDGET 2,500.0 2,308.0 2,334.1 a2,137.1 2,276.9 2,284.0 2,048.1 2,000.0 1,914.0 1,852.4 2,007.9 1,639.1 1,782.2 1,546.3 LL 1,500.0 1,56 . 1,362.4 � 1,167.1 0 1,110.5 1,055.7 1,000.0 980.0 979. 500.0 567. Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr_19 May-19 Jun_19 BUDGET —8--TOTAL DEMAND DEMAND (AF) (AF) MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 ITEM NO. 7.3. FY19 - Production 2,500.0 2308 2334 2137 2,000.0 1852 1546 20.7 1,500.0 1111 5.9 1,000.0 1,439.6 1,238.6 500.0 0 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 �CPTP[GW] �GW IMPORT -Budget MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 ITEM NO. 7.3. FY19 - Retail Consumption Normalized 1,200,000.0 1,000,000.0 9032 879113 800,000.0 773350 703146 729,019.0 606497 LL � 600,000.0 - 568,209. 533,732.0 544,77 400,000.0 200,000.0 1 1 1 i• ':1 1 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 iiiiiiiiiiiiiiiiiiiiiiCornmercial Irrigation Residential -Budgeted MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 ITEM NO. 7.3. JANUARRY FEB.) RUARRY Rainfall and ETo Rainfall and ETo 60.00 2.50 60.00 2.50 50.00 2.00 50.00 2.00 LL 40.00 M M — LL 40.00 Q 1.50 N Q �� 1.50 N E 30.00 - - - �� �. ` E 30.00 Sol J__ o ������ 1.00 0 1.00 20.00 - - - - - - �' 20.00 r i 0.50 i 0.50 10.00 - - - - - - - - r r 10.00 , � r 0.00 - �- - - - --- ---- ---- - 0.00 0.00 - - -- 0.00 D v v v v v LL v v v D D D D D D D D D D D D D D D D D D D D D D D D D D D c c c c c c c c c c r v o a v v v v d a v v v v v a o v a v LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL w a, O N M a Ln to t` W m O N N M T Ln to ri W �Groundwater �OC-36 �Import Water Consumption —ETo ------Rainfall �Groundwater �11111 OC-36 �Import Water Consumption —ETo ------Rainfall MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 ITEM NO. 7.3. FY19 PRODUCTION 2,500.0 2,308.0 2,334.1 a2,137.1 2,276.9 2,284.0 2,048.1 2,000.0 1,914.0 1,852.4 2,007.9 2,048.1 1,639.1 1,914.0 1,782.2 1,546.3 1,500.0 362.4, 1 1,56 . 1,557.1 1 1,110.5 ,167.1 0 1,055.7 226.2 1,000.0 980.0 979.0 500.0 567.3 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 BUDGET —8--TOTAL DEMAND DEMAND (AF) (AF) MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 ITEM NO. 7.3. FY19 - Retail Consumption 1000000 906413 900000 a 879377 903279 87911 798298 800000 769885 773350 703146 700084 769885 700000 643000 00084 651450 606497 600000 578700 500000 453826 522753 418179 400000 415956 409056 392065 300000 311967 200000 100000 0 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 -Budget Volume -Actual&Projected Volume MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: February 12, 2019 Crafting Water Rates for Revenue Stability and Conservation : Uniform Rates AXV ITEM NO. 8.1. MesaWater Paul E. Shoenberger, P. E. Water General Manager Wednesday, January 28, 2015 ITEM NO. Orange County, CA ■ 1� ����E1 Ir Lt - - ■■�r■iiiiiT!'""� ■ 1 ss .Lf■■■ L■wy�� w � ♦f u County q o n City _ o � Boundaries FebruaryMATERIALS SUBMITTED BY: Paul Shoenberger A MEETING DATE: 1 ITEM NO. Historical Consumption 8001000 00 000 '4?0% • • 6001000 Cn 00 000 00 000 00 000 '03-04 '04-05 '05-06 '06-07 '07-08 '08-09 '09-10 10-11 11-12 12-13 13-1414-1 11111111 [1] Consumption includes pota , recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Projection of FY 14-15 water use estimated by MWDOC based on partial-yeardata._ _ MATERIALS SUBMITTED BY: Paul Shoenl•e—rg­er ' MEETING DATE: February 12, 2019 ITEM NO. 8.1. CREDIT RATIN Cash-on-Hand Debt Coverage Ratio (Reserves) Days Cash Ratio BUDGET - Revenues - Expenses Rates MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 ITEM NO. 8.1. California Agencies All Rating Agency Water Credits 70% 60% 58.0% 50% 40% 32.4% 30% 20% 10% 0 8.0% 1 .2% 0.4% 0% AAA AA A BBB BB� V 0 wee MATERIALS SU _ hoenb MEETING DATE: February 12, 2019 ITEM NO. 8.1. Credit R Rating AAA 671 AA 398 A 254 IF ' -T V. ou • 1 • •ATERIALS SUBMITTMMEETING DATE: February 12, 2 ITEM NO. 8.1. Mesa Water District FY 15 Reduction in Potable Consumption Estimated Impact on Net Income 0% 5% 10% 15% 20% $500,000 24 $170007000 Days Cash $175007000 $2,000,000 48 $275007000 Days Cash $3,000,000 $3,500,000 $4,000,000 Reduction in Net Income �Qkto',,�4, "'t i3 • MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 r" Mesa Water District Revenue Stability Uniform Rates Prudent Reserves Adjust As Needed AAARating - MATERIALS SUBMITTED BY: Paul Shoenberger ` MEETING DATE: February 12, 2019 ' ITEM NO. 8.1. Mesa Water District Conservation Pricing & Performance Uniform rates - No taxes-revenues from rates Voluntary conservation-strong signal � rs -0-1 , , �r a MATERIALS SUBMITTED BY: Paul Shoenberger g `' MEETING DATE: February 12, 2019 _ Uniform Rates : ITEM NO. 8.1. StrongSignalPrice to Conserve COST Water Use (Units) � l MATERIALS SUBMITTED BY: Paul Shoenberger J MEETING DATE: February 12, 2019 OC WAgencies' Revenues : ITEM NO. 8.1. Volumetric v. Non -Volumetric FY 2012 Volumetric v Non-Volumetric Revenues 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Mesa Agency Agency Agency Agency Agency Agency Agency Agency Agency Water® A B C D E F G H ■ Volumetric Revenue Non-Volumetric Revenue MATERIALS SUBMITTED BY: Paul Shoenberger i MEETING DATE: February 12, 2019 , f 12 �- l MATERIALS SUBMITTED BY: Paul Shoenberger ITEM NO. 8.1. MEETING DATE: February 12, 2019 Comparison of Revenue Sources 2016 100% 90% — 80% - The value of water 70% and water 60% conservation 50% 40% - 30% - 20% - 10% - 0% Mesa SWD ETWD YLWD SCWD LBCWD TCWD MNWD SMWD IRWD Wate r ■ Other 5% 4% 6% 9% 5% 6% 9% 14% 11% 37% ■Taxes and Assessments* 0% 0% 4% 5% 16% 21% 30% 29% 37% 20% ■ Interest Income 0% 2% 1% 1% 1% 4% 1% 5% 2% 1% ■ Fixed Rate Revenue 36% 23% 28% 34% 41% 12% 26% 17% 17% 14% ■ Commodity Rate Revenue 59% 71% 62% 52% 36% 57% 34% 36% 33% 28% Data Sources: California State Controller's Office, Special Districts Water Enterprise -Revenues, Expenses and Changes in Fund Equity Commodity/Fixed rate revenue shares—RFC Rate Survey 2015 ITEM NO. 8.1. " Mesa Water Saver" Campaign Loads — full loads , quick cycle Lawns — water once weekly Leaks — take the "Tank Challenge" (check for and fix leaks) BE A WATER SAVER, A1V SPEED : ; LESS FIX �► UP ON THE THE LOADS f LAWN LEAKS - z � 11VV MATERIALS SUBMITTED BY: Paul Shoenberger - MEETING DATE: February 12, 2019 " ITEM NO. 8.1. Mesa Water District Conservation Results Achieved 20% by 2020 89gallons PCD residential Customers control water bill "High-Touch" communications T MATERIALS SUBMITTED BY: Paul Shoenberger g `' MEETING DATE: February 12, 2019 _� ITEM NO. 8.1. Proposition 218 Water Rates Compliance CA Constitution Articles X & XIII Bighorn , Palmdale City of San Juan Capistrano , • -�- c—I I//118NM HE, PUBi�G tkw e`'„ ea MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 _� ITEM NO. 8.1. Conclusion : Uniform Rates Conservation Performance Volumetric rates provide strong price signal to conserve Voluntary "high-touch" conservation Prop 218 compliance Revenue Stability - Set a financial goal from AAA toA(reserves) 1 Adjust rates as necessary Plan ahead - ; MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 - _ ITEM NO. 8.1. M e er Wat DISTRICT@ MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 ' � WaterConservation Perforrnafftt 8.1. by Rate Structure 11,, 5 `t �Y dA �F{a y :3 4 June 2015 — February 2016 MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 J � �J' Water Conservation Performance ITEM N0. 8.1. Statewide 450 25 400 350 20 300 16/20 250 15 200 10 150 218/399 100 5 50 0 0 All Agen ' Budget-Based Rates 55% Success 80% Failure June 2015 February 2016 MATERIALS SUBMITTED BY: Paul MEETING DATE: February 12, 201 Failure „� ' Water Conservation Performance ITEM N0. 8.1. Orange County 20 15 10 5 4/5 titUniform Tiered Budget 86% Success 55% Success 80% Failure MATERIALS SUBMITTED BY: Paul , MEETING DATE: February 12, 201 0 ITEM NO. 8.1. Water Conservation Performance • Budget- Based Rates Agencies : 80% Failure RateMai, ._ i �. MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 BudgetmBased Rates - 20 StatewideM NO. 8.1. Water Supplier Rate Structure Hydrologic Region Conservation Cumulative Percent Missed Conservation (SF-Resi) * Standard Saved (June15-Feb16) Standard by /o Coachella Valley Water District Budget Colorado River 36% 24.8% -11.2% Ilndio Water Authoritiy Budget Colorado River 32% 21.3% -10.7% (Eastern Municipal Water District- Retail Budget South Coast 28% 18.0% -10.0% (Western Municipal Water District Budget South Coast 32% 22.7% -9.3% ICity of Corona Budget South Coast 28% 19.0% -9.0% (Rancho California Water District Budget South Coast 36% 28.4% -7.6% ICity of San Juan Capistrano Budget South Coast 28% 20.6% -7.4% ILas Virgenes Municipal Water District Budget South Coast 36% 28.6% -7.4% (Palmdale Water District Budget South Lahontan 32% 24.9% -7.1% IVentura County Waterworks Dist. #1 Budget South Coast 32% 25.4% -6.6% (Elsinore Valley Municipal Water District Budget South Coast 28% 22.5% -5.5% ILaguna Beach County Water District Budget South Coast 24% 20.1% -3.9% (East Valley Water District Budget South Coast 28% 24.2% -3.8% IMonte Vista Water District Budget South Coast 24% 22.2% -1.8% Ilrvine Ranch Water District Budget South Coast 16% 15.0% -1.0% IMoulton Niguel Water District Budget South Coast 20% 19.4% -0.6% IEI Toro Water District Budget South Coast 24% 24.8% +0.8% (Arvin Community Services District Budget Tulare Lake 28% 31.7% +3.7% IValencia Water Company Budget South Coast 24% 29.8% +5.8% California American Water- Budget Central Coast 8% 18.0% +10.0% Monterey Service Area Grand Average 27% 23.1% *Based on single-family residential accounts.Source:CUWCC BMP Reports,AWWA Water Rate Study 2013,Agency Websites **Positive indicates agency exceeded target, Negative indicates agency fell short of target. Source:SWRCB Supplier Conservation Compliance Summary Table: http://www.waterboards.ca.gov/water issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf MATERIALS SUBMITTED BY: Paul Shoenbc MEETING DATE: February 12, 2019 J Orange County - Various Rates ITEM NO. 8.1. Water Supplier Rate Structure Conservation Cumulative Percent Saved(June15- Missed Conservation (SF-Resi)* Standard Feb16) Standard by%** Serrano WD*"' Uniform 36% 39.4% +3.4% Anaheim, City of Uniform 20% 22.0%I +2.0% Mesa Water District Uniform 20% 21.5%1 +1.5% Huntington Beach, City of Uniform 20% 21.0%I +1.0% East Orange CWD Uniform 36% 36.4%I +0.4% IYorba Linda WD Uniform 36% 36.4%I +0.4% Newport Beach, City of Uniform 28% 20.2% -7.8% Seal Beach, City of Tiered 8% 16.0%I +8.0% Golden State WC,West Orange Tiered 16% 20.8%I +4.8% Santa Ana, City of Tiered 12% 16.5%I +4.5% South Coast WD Tiered 24% 26.8%1 +2.8% ILa Palma,City of Tiered 20% 22.8%I +2.8% Buena Park,City of Tiered 20% 22.1%1 +2.1% Fountain Valley, City of Tiered 20% 21.6%I +1.6% San Clemente Tiered 24% 25.1%1 +1.1% Garden Grove, City of Tiered 20% 20.9%I +0.9% Golden State WC,Placentia Tiered 24% 24.6%I +0.6% Santa Margarita WD*** Tiered 24% 23.7% ITrabuco Canyon WD Tiered 28% 27.7% -0.3% Orange, City of Tiered 28% 26.2% -1.8% IWestminister,City of Tiered 20% 18.1% -1.9% Tustin, City of Tiered 28% 25.5% -2.5% Brea, City of Tiered 24% 20.2% -3.8% ILa Habra, City of Tiered 28% 20.6% -7.4% Fullerton, City of Tiered 28% 19.9% -8.1% IEI Toro WD Budget 24% 24.8%I +0.8% Moulton Niguel WD Budget 20% 19.4% 111A7 Irvine Ranch WD Budget 16% 15.0%Laguna Beach CWD Budget 24% 20.1%ISan Juan Capistrano Budget 28% 20.6% *Based on single-family residential accounts.Some agencies have different structures for different account classes. **Positive indicates agency surpassed target,Negative indicates agency fell short of target. ***Agency's rate structure changed from Tiered to Budgets in Feb 2016. " ****Agency data is from June-Dec 2015,as production fell below 3,000 AF threshold. v Source:SWRCB February 2016 Supplier Conservation Compliance Summary Table: �_ �l http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf .. �"' MATERIALS SUBMITTED BY: Paul Shoenberger MEETING DATE: February 12, 2019 ► ,�,�" J ALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. E0CWD =,pySTYLE ,py WATER BUDGET RATES Presented to the Yorba Linda Water District Board of Directors February 12, 2019 1 EAST ORANGE COUNTY WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Many things go g into ratemaking. . . Is : How EOCWD arrived at our "style" of water budget-based rates Discussion of limitations on rate setting Review of policy issues surrounding water budgets w/uniform rates v. "conservation pricing" Isn't Review of functional costs to Cost Categories or User Classes Review of fixed v. variable cost allocations Review of Pay-Go v. Debt Coverage Discussion of cash-on-hand and reserve policies EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Setting the Scene . . . 2009 — SBX7-7 ( by 2020) Statewide Water Conservation Passed 2010 - 2nd Year of MET Allocations — 15% Reductions 2 years of 7 .5% rate hikes Proposition 218 Did our uniform rate ( "Postage Stamp" ) comply with Prop . 218? Was it equitable? FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Proposition 218 Limits on Fees Cost of Service : Fees can't exceed the cost of the service provided . Use : Fees must be used for intended purpose . Proportionality: The fee can't exceed the cost of service to the parcel . Service : Fees may be imposed for services used by or immediately available to, the property owner. General : Fees can't be imposed for services available to the public at large FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Water Code Section 372 AB 2882 Added in 2008 Sponsored by I RWD & SAWPA Title : Allocation- based Conservation Water Pricing Established a "basic charge" and a "conservation charge" • Basic charge was a volumetric charge for cost of water service • Conservation charge allowed an agency to recover "incremental costs" of service FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Rock & a Hard Place How do you allocate water resources when demand exceeds supply? Who should cut back? By how much ? Who should pay for drought penalty? Those who are above their respective allocation ? All customers? What about revenue losses from cutbacks? Are Water Budget Rates inconsistent with Cost-of-Service Principles? FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Water Supply Allocation Methodologies Command & Control Historical Usage Water Budget Which Methodology Works Best? FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT TE ALS SUBMITTED BY: Lisa Ohlund TING DATE: February 12, 2019 ITEM NO. 8.1. All Water is Not Equal Sanitary / Economic Recreational Outdoor Health & Safety Aesthetic Importance Discretionary Use Use Lk-O 4 - EOCWD-Style Water Budget Rates EAST ORANGE COUNTY 8 L WATER DISTRICT ALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. All Water is Not Equal During the early stages of a drought condition, outdoor aesthetic water should be cut first, then recreational usage. Only in severe circumstance should water be reduced for economic activities and sanitary / heath and safety. Importance Discretionary Use Use EOCWD-Style Water Budget Rates EAST ORANGE COUNTY 9 WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Other Important Criteria Easy toImplement Easy to Administer Easy toUnderstand Nexus for • • Pricing Freedom of Choice EAST ORA NCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 10 WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Command & Control Target "Wasteful Water Use" by Ordinance adopting , p g Drou ht g Limit outdoor irrigation .- . No driveway hose-offs - S No car washing Now— Example: City of Los Angeles No residential sprinklers between 9AM — 4 PM No car washing or hosing off driveway � FAST ORANCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates , WATER DISTRICT MATERIALS SUBMITTED BY: Lisa Ohlund MEETING ETING DATE: February 12, 2019 ITEM NO. 8.1. Evaluation Criteria Criteria Command & Control Equity — Efficient Equity — Financial Contribution Equity —Willingness to Pay Target outdoor usage Easy to Implement Easy to Administer Easy to Understand Nexus for Drought Pricing Freedom of Choice EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 12 WATER DISTRICT MATERIALS SUBMITTED BY: Lisa Ohlund MEETING ETING DATE: February 12, 2019 ITEM NO. 8.1. Historical Usage Water Water Consumption and Historical Average ConsurnPhDri Acre Ft) Comparison 400 350M. ... .......A.......:;... ; i 300 - ": "; :. ......;';.......+�.......;......... IL P j! i; r 250 = t x100 - .' ' TTT 150 ---------:--..9 R {.;........:..... ..... .; F- ��..... .p.... ..._..r. ...... -}" 100 f 4 _. 50 - 0 DEC-as Sep-91 Jun-94 Mar-97 Dec-99 Sep-D2 May-05 Feb-08 Nov-10 I ---------Consumption —20-yr Ave Max .— Mill Based on specific annual historical average • Such as 3 year average Based on winter average • Determines outdoor water use , �. EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 13 WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Evaluation Criteria Criteria J Historical Usage Equity — Efficient Equity — Financial Contribution Equity —Willingness to Pay Target outdoor usage Easy to Implement Easy to Administer Easy to Understand Nexus for Drought Pricing Freedom of Choice FAST ORANCECOUNTY 2/12/19 EOCWD-Style Water Budget Rates 14 WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Water Budget Establish a water budget for customers based on : Indoor needs Outdoor needs Customer is benchmarked against this standard 4 Does not penalize historical conservation Does not reward historical water abusers FAST ORANCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I MATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Water Budget — Indoor Allotment Household size — Assume a certain household size * gallons per capita per day (gpcd ) 4 persons per household * 55 gpcd * days of service GPCD Household Size EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 16 WATER DISTRICT MATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. p- • _ . • • Type • Outdoor Efficiency Drought Factor(ET Adjustment AllotmentWeather Data FIL- IF Outdoor III Outdoor Target Conservation Tools: • ET Ad j u stm a nt Facto r • Outdoor Drought Factor EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 17 WATER DISTRICT I MATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Landscape Area Options Landscape Area = Fixed Sq Ft for all Residential Accounts by meter size and/or zip code Landscape Area = % of Lot Size Landscape Area = % of ( Lot Size — Living Area / No of Floors) 4 Landscape Area = Measured Area by GIS EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 18 WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Criteria Water Budget Equity — Efficient Equity — Financial Contribution Equity —Willingness to Pay Target outdoor usage Easy to Implement Easy to Administer Easy to Understand Nexus for Drought Pricing Freedom of Choice FAST ORANCECOUNTY 2/12/19 EOCWD-Style Water Budget Rates 19 WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Evaluation Study Conducted in 2011 Purpose : Compare the historical water consumption with a water budget allocation structure The Study included 93% of Single Family Accounts 96% of Duplex 0% of Irrigation Accounts ( missing Area data ) 100% of Agriculture Account ( 1 account) EAST ORANCE COUNTY 8/26/10 Board Meeting on Water Budget Allocation WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Background of Study Indoor and outdoor allotment =,--, MWIDOC and OCWD Allocation ( 1, 115 AF) • Sensitivity analysis was conducted using lots sizes versus GIS analysis 30% of lot size ~ GIS analysis Consistent with other studies FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 21 WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Water Budget : Outdoor Landscape Area . . Type & Outdoor DroughtIrrigation FactorEfficiency (ET Adjustment Factor) (DF) Weather Data Outdoor ' Outdoor Allotment 1 FAST ORANCECOUNTY August 26,2010 Allocating Water Supply Methodologies 22 WATER DISTRICT MATERIALS SUBMITTED BY: Lisa Ohlund MEETING ETING DATE: February 12, 2019 ITEM NO. 8.1. Methodology Tier 1 Indoor Use GPCD = 55, Household Size = 4 (SFR), 3(Duplex) Tier 2 Outdoor Use ETAFRes = 85%; ETAFIRR =100%, GIS Area (Digital Map), DFOut = 100% Tier 3 Inefficient Use Tier width = 50% Total Water Budget (TWB) Tier 4 Excessive Use Above Tier 3 Budget allotment: Indoor (CCF) = (GPCD * Household Size * Days of Service)/748 Outdoor (CCF) = (Landscape Area * ET * ETAF * Drought Factor)/ 1200 FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund �EETING DATP�b�a. 1��s of the Stud ITEM NO. 8.1. v % Bills Bill Frequency as Total Water Budget 18% = 16% 14% = 13`' 12 = 10 ° 10 = 8 8% 6% 4% 4% 4% 0° - 25° 26%- 51%- 76%- 101%- 126%- 151%- 201%- > 251"/L, TWB 50% 75% 100% 125% 150% 200% 250% TWB Consumption as 4 TWB FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 24 WATER DISTRICT I ERIALS WBMITTED B LLsiaeOhlund • G DA •U Z- rscussion : Pricing ITEM N0. 8.1. ( ""Conservation" v. "'Uniform Primary Concerns : How do we allocate penalties equitably? How do we comply with Prop . 218? How do we reduce wasteful use? How do we retain property right to water ( irrigation for large lots) ? How do we financially sustain our agency during allocations/cutbacks? EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Proposition 218 Limits on Fees Cost of Service : Fees can't exceed the cost of the service provided . Use : Fees must be used for intended purpose . Proportionality: The fee can't exceed the cost of service to the parcel . Service : Fees may be imposed for services used by or immediately available to, the property owner. General : Fees can't be imposed for services available to the public at large FAST ORANCE COUNTY EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Uniform Rates Advantages Are simply designed . Are understandable and accepted by most customers . Are generally easy to implement, administer, and update . Comply with Prop . 218 requirements Disadvantages May only marginally achieve conservation objectives. EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. "Conservation" (Tiered ) Rates Advantages Can generate more revenue than uniform rates. Can promote water conservation efficiency objectives. Can be designed to "reward" efficient water use. Can provide source of funding for water conservation programs or rate stabilization fund. Disadvantages May generate large revenue losses when upper tier conservation occurs May be difficult to develop, explain, and understand. May have significant impact on high volume users within customer classes (large property owners) May generate large surpluses which may be legally disallowed. EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I MATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. The Solution Uniform Rates Applicable at all times • Drou Rates Surcharge on top of uniform rates to replace lost revenue • Drought Fines If we are fined, we pass the fine to those who exceeded their water budget EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT I MATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Uniform Rate — 2 Components Proposed 1 Commodity ' FY 21Change (Effective Oct 1, • ===�M& &MEW Delivery Rate (1) $1.18 $1.37 $0.19 Water Supply Rate (2) $1.49 $1.67 $0.18 Uniform Commodity $2.67 / ccf $3.04 / ccf $0.37 /ccf Rate (1+2) EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 30 WATER DISTRICT MATERIALS SUBMITTED BY: Lisa Ohlund MEETING ETING DATE: February 12, 2019 ITEM NO. 8.1. Drought Rate ( add -on Non-Drought Net Revenues 1 $290.9K $290.9K $290.9K (Table 6-2, No Drought) Drought Stage Net Revenues 2 $256.1K $220.8K $186.2K (Table 6-2) Drought Surcharges Revenue 3 Requirements $34.8K $70.2K $104.7K (Row 1 — Row 2) 4 Drought Sales 298,222 ccf 273370 248,518 (Table 6-1) ccf ccf Uniform Commodity Drought 5 Rates $0.12/ccf $0.26/ccf $0.43/ccf (Row 3 /Row 4) EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 31 WATER DISTRICT I ERIALS SUBMITTED BY: Lisa Ohlund G DATE: February 12, 2019 ITEM NO. 8.1. Example Non- Drought Customer usage : 40 ccf Non- Drought Water Budget : 30 ccf 40 ccf x $3 .50/ccf = S140.00 No penalty, No surcharge Drought Customer Usage : 35 ccf Drought Water Budget : 25 ccf 35 x $3 .76/ccf = $131.60 (Includes $0.26/ccf Stage 2 DS) If the District incurs a penalty fee, this customer would pay a fine proportionate to the amount he exceeded his water budget. EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates WATER DISTRICT ATERIALS SUBMITTED BY: Lisa Ohlund EETING DATE: February 12, 2019 ITEM NO. 8.1. Discussion FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 33 WATER DISTRICT Yorba Linda Water District Xv Item 8. CO unications an Presented By: Brett R. Barbre, Assistant General Manager Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District =i } 8 . 2 DISCUSSION YLWD Has 2 Strikes 1 ) Freeway Complex Fire; 2) State Imposed 36% rationing imposition ; YLWD can not survive allowing outside forces to define the Board, Agency or issues relevant to the District. Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 DISCUSSION OC Water Districts AGENCY CONNECTIONS Public Affairs Government Affairs Contracts Annual Cost EOCWD 20,903 0 0 YES-2 $60,000;$30,000 ETWD 9,575 1 ($70,513 to$95,889) 0 YES- 1 Per project IRWD 110,690 4($64,860 to$205,620) 3($75,000 to$171,804) YES-4 $84,000;$60,000;$84,000;$84,000 MESA 24,102 2($78,840 to$169,500) 1 ($122,952 to 169,500) YES-4 $20,000;$48,000;$48,000;$84,000 MNWD 52,708 2($106,870 to$143,832) 1 ($136,739 to$184,038) YES-2 $60,000;$33,000 SMWD 54,076 1 ($83,646 to$115,307) 1 ($160,399 to$221,112) YES- 1 $60,000 SCWD 12,165 2($73,479 to$135,000) 0 YES- 1 $60,000 TCWD 4,070 0 0 n/a n/a YLWD 25,093 1 ($47,986 to$61,402) 0 NO n/a Item 8.2 — Discussion - 02-12-19 BYorba Linda Water District Current Public/Government Affairs '/2time - Public Affairs Representative* '/2 time - Water Use Efficiency Representative* 0 - Government Relations professionals (FED, STATE, LOCAL) Item 8.2 — Discussion - 02-12-19 ' Begins Maternity leave 02-14-19 BYorba Linda Water District . F Current Public/Government Affairs AGM hired to be trained to become GM , not provide Public Affairs/Government Affairs services. Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Strategic Communications Strategic communication is the process of relaying specific, thoughtful ideas and information to targeted groups in order to reach identified goals and objectives. Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District -j" YLWD Mission Statement Yorba Linda Water District will provide reliable water and sewer services to protect public health and the environment with financial integrity and superior customer service. Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District rrJ00 - d ��� r- - �. (•� .. � � ��4�:.. _ y �J`T `vim ILP . 2 DISCUSSION YLWD Vision Statement Yorba Linda Water District will accomplish its mission to improve the quality of life for those we serve by: • Embracing Proven Technology; • Improving Customer Satisfaction ; • Providing Efficient and Responsive Operations; • Ensuring Reliable Infrastructure. Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District '�}.,. - - . -` ,.,�ice. — _�•� � -_ -'�- . �. 17 - I-- Item 8 . 2 - DISCUSSION Communications Channels • Community Events • Print media School Program through MWDOC News stories/News Releases Annual Open House Printed Newsletters Inspection Trip Program Briefing papers/Talking points Water Give Away Program Media kits Written correspondence *Electronic Media Flyers/Signage/Brochures Website Promotional giveaways Social Media Door hangers/Bill inserts Email Blasts/Electronic Newsletters Annual Water Quality Report Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 DISCUSSION Website Pay water bill ; Turn o n/off service; Apply for Job Information Sign-up for Tours/Activities Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Tp Metrics Website (Google) Analytics • Return Visitor and First Visitor metric • Web traffic including landing pages and time spent on specific pages • Click through rate • Page views per session • Referral traffic • Content downloads • Use of forms such as newsletter, interest lists, and mailing list sign ups Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 DISCUSSION Social Media Use 2018 * YouTube - 73% Facebook - 68% nstag ram - 35% Snapchat - 27% Twitter - 24% YLWD - Instagram, Facebook, Twitter Item 8.2 — Discussion - 02-12-19 * Pew Research Center Yorba Linda Water District =i IZ Item �'��4 f--��:.. � _ ��#� �� �y ..-+ ^a.r __ _ .� •- — ~fin+ 8. 2 DISCUSSION Social platforms like Snapchat and Instagram aria especially popular among those ages IS to, 24 %of U.S. aduFts ineach-age group who sag they use... gip+ 34-49 25-29 1&24 YouTu be 56% • #• • 9496 ao Face-book -55 is 9i6 Snspchat 7 • # • is 70 Instsgrsm 16• # • • 71 Twitter 14 is • • • 45 0 20 40 60 00 100 So u roe:Su rvey oa nd acted Ja n.3-10,2'618. 'Smial Media Use in X18° PEW RESEARaiCENMR 13 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8. 2 - DISCUSSION A majority of Face-book, Snapchat and Instagram users visit these platforms on a daily basis Among U.S.adults who say they ase_,the who use each slik... N Er Several ti mesa day Aboutonceaday Lessoftvn Daily I Facebook 26 74% Sna pchat 36 i Instagrarn 39 60 Twitter 53 46 YouTube 55 45 POte:Resp ndentswho did netoveans rarenotshown."Less often`eategiryincludes users who visitthese sites a few times a week,eueryfewweeks or Iessaften. Sou roe:Su ruev oa nd ucted Ja n.3-10,2{]18. "Socia I Media Use in 2d18` PEW RESFARM CENnR 14 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District rw Item 8. 2 - DISCUSSION ,Substantial `reciprocity' across major social media platforms %o}_users who aTso ... Use Ulse Use Use Ulse Use Use Use Twitter Instagram Facebcok Snapchat YouTube WhatsApp Pinterest Linkedln Twitter — 73% 90% 5496 9596 35% 49% 5096 ............................................................................................................................................................................................................................................................................................................................. Instagram 50 — 91 50 95 35 47 41 ............................................................................................................................................................................................................................................................................................................................. Facebaak 32 47 — 35 87 27 37 33 ............................................................................................................................................................................................................................................................................................................................. Snapchat 48 77 89 — 95 33 44 37 ............................................................................................................................................................................................................................................................................................................................. YouTube 31 45 Si 35 — 28 36 32 ............................................................................................................................................................................................................................................................................................................................. WhatsApp 3-9 55 S5 40 92 — 33 40 ............................................................................................................................................................................................................................................................................................................................. Pinterest 41 56 439 41 92 25 — 42 ............................................................................................................................................................................................................................................................................................................................. Lin ked I n 47 57 90 40 94 35 49 — -Sau roe:Su rvey oand ucted la n.3-19,2d18. /Y.of Li n ked l n users -So Media Use in 2018' Iso use F ke In u PEW RESEAFtCHCENTER 15 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District - y rr f•+ _� Use of different online platforms by demographic groups 5�of L-..S.❑dLh u 1:u sa r;;ay zise. Facehook YouTube Pinterest Instagram 5napchat Linkedln TwRter WhatsApp Total 65% 73% 28'1 5595 27% 2595 24% 22% Men 62 75 16 30 23 25 23 20 Women 74 72 41 39 31 25 24 24 White 67 71 32 32 24 26 24 14 Bleck 70 76 23 43 36 28 26 21 Hispanic 73 78 23 38 31 13 20 49 Ages 18-29 31 91 34 64 68 29 40 27 19-24 80 94 31 71 78 25 45 25 25-29 82 88 39 54 54 34 33 31 3049 78 85 34 40 26 33 27 32 Fp 65 68 26 21 10 24 19 17 65+ 41 40 16 10 3 9 8 6 [$M.000 66 68 20 30 23 13 20 20 $30,060-$49,999 74 78 32 42 33 20 21 19 $50,000-$74,999 70 77 34 32 26 24 26 21 $75,060+ 75 84 39 42 30 45 32 25 High schoolor less 60 65 18 29 24 9 18 20 Some college 71 74 32 36 31 22 25 18 College+ 77 85 40 42 26 50 32 29 Urban 75 So 29 42 32 30 29 28 Suburban 67 74 31 34 26 27 23 19 Rural 50 59 28 25 18 13 17 9 Note:W h iter a nd blacks i ncludeon ly non-H span ics H ispan ics a re of a ny race Sou rce.Su rvey cond ucted Ja n.3-10.2918 "S-ial Media Use in 2018` 16 Item 8.2 — Discussion - 02-12-19 11RESEARCH11R Yorba Linda Water District I r= oesj M 11 Mel 11;14bi • Metrics Social Media Dashboard Analytics (Facebook, Twitter, Instagram) • Followers • Likes/Fans • Post engagements • Content sharing • Sentiments • Link clicks • Inbound messages • Ad campaign performance • Ranking Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 - DISCUSSION- E=Mail Blasts/Electronic Newsletters • Electronic Newsletters • Shut-offs and Emergency Repairs • Event Marketing (Open House, Tours, etc.) • News Releases • Financial and Infrastructure Reports • Emergency Operations • Legislative Action Reports 18 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District :*qff r- • Metrics Constant Contact activity reports • Open rate • Click rate • Registration rate • Responses Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 - r- DISCUSSION Print Media • Maximum Coverage with minimal metrics • Significant cost in relation to electronic communication • YL too small for Radio/TV • Newspapers don't cover Local Issues as in the past 20 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District FM 0911 DISCUSSION BRANDING • Build Trust and Establish Credibility • Develop Loyalty • Increase Awareness of District and Issues • Extend Range of Influence • Motivate and Include Community in Actions • Encourage and Motivate YLWD Team Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Item 8 . 2 - r �r DISCUSSION Target Audience 1) Ratepayers, Customers and Elected Officials of the YLWD service area 2) Orange County Water and Sewer Districts 3) Orange County Elected Officials at the Local, State and Federal level 4) NGO's and Bureaucrats 5) Water and Sewer Political/Water/Environmental Organizations 6) Reporters at the local/regional/statewide/national level 22 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District rr 00 - de.. Item 8 . 2 . • OPPORTUNITIES 1) Increase Social Media Presence 2) Establish YouTube Channel 3) Redevelop Website for more useful and current topics 4) Develop closer working relationship with cities and school districts. 5) Produce history of the YLWD and it's predecessor companies 6) Actively participate in local, state and federal legislative dialogue 23 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District rr - J00 - de.. Item 8 . 2 - DISCUSSION wmim� -.-&. Challenges in the Future 1) What is the State Going to Do? 2) New Proposition 218 3) New Rate Structure 4) Future Rate Increases 5) Water Quality Challenges 6) Potential Construction and Funding of Treatment Plant 7) Future Litigation over Water Quality of Groundwater Basin 8) Fires, Earthquakes or other Natural Disasters 24 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Recommendation Hire full time person to provide Communications Services • Full time focus on YLWD Issues only • Quick turn-around time for all social media monitoring and response • Monthly EXTERNAL newsletter • Weekly INTERNAL newsletter • Create original content forYLWD YouTube Channel • Branding of all internal/external communications • Prepare for the next set of Unknown Unknowns 25 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Pqr Ideal Candidate Director of Public and Governmental Affairs • A skilled communicator with at least 15 years experience • A demonstrated specialist in major Social Media platforms • An excellent public speaker • Someone who has walked the Halls of Sacramento and DC • An individual who can analyze, strategize and communicate legislative positions • Someone with the ability to enhance the brand of YLWD • A background in creating original digital content for broadcast or publication • A team leader with outstanding interpersonal skills, almost pastoral in nature • An individual who can manage team members or outside consultants 26 Item 8.2 — Discussion - 02-12-19 Yorba Linda Water District Yorba. Linda Water District 27 Item 8.2 —Action - 08-22-17 Yorba Linda Water District Item Water se Efficiency Program Presented By: Brett R. Barbre, Assistant General Manager Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District f Mwloprjpw� Water Use EfficiencyProgram YLWD History: We will have a robust program as long as it does not cost the ratepayers any money. Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) High Efficiency Toilets 11 261 installed 388 of of water saved 3 Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) High Efficiency Washers 3, 841 installed 11 056 of of water saved Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) Smart Timers 453 Residential; 196 Commercial installed 989 of of water saved Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) Rotating Nozzles 5, 824 Residential; 1, 103 Commercial; 500 Large Installed 515 of of water saved Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) Commercial Plumbing Fixtures 933 Commercial 684 of of water saved 7 Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) Industrial ProcessMater Savings 1 process 7 of of water saved Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram YLWD History (2012 to 2019) Turf Removal Residential - 524, 569 s/f; Commercial - 133, 383 s/f 382 of of water saved Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District (9je • Water Use EfficiencyProgram MWD Updated Turf Removal Program • Residential $2.00 sq. ft. for up to 5,000 sq. ft. • Commercial $2.00 sq. ft. for up to 50,000 sq. ft. • Artificial/Synthetic Turf remains ineligible • Plant Requirement Change: from 5 plants per 100 square feet of area transformed to 3 plants per 100 square feet • A storm water retention feature • No hardscape within the transformed area, expect permeable hardscape • Replacement or modification of overhead spray sprinklers • Front Yard First Requirement Removed Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Item 8.3 - DISCUSSION Water Use EfficiencyProgram Rebate Pricing • High Efficiency Clothes Washer - $85 • Smart Timer Controllers — $80 • Rotating Nozzles — $2/each with minimum of 30 installed • Turf Removal — $2.00 per s/f • High Efficiency Toilets — $40 • Soil Moisture Sensors - $80 • Rain Barrels - $35 per rain barrel/ $250 per cistern Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Water Use EfficiencyProgram Board Policy Questions • How much money does YLWD intend to invest to encourage its customers to not purchase our water? • What will be the rate impacts of such an investment? • Which programs can be expanded? • Are there any programs YLWD wishes to increase the local investment (add $1 .00 to $3.00 per s/f to turf removal, etc.) to increase local participation? Item 8.3 — Discussion - 02-12-19 Yorba Linda Water District Yorba. Linda Water District 13 Item 8.2 —Action - 08-22-17 Yorba Linda ITEM NO. 8.5. Water District Status of Engineering Activities February 12, 2019 MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. Fairmont Booster PumpUpgradeStation 7 — 1 -9 "`-KOBELC, TO � r y x i4 MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. Y r - SIJ I�!! 1� Firil ., w.;F.-� .r. �,.- ..,�� �_ �C�•� L L Lei ��� -. - - _.� ,- I ..�;� av - j f MATERIALS SUBMITTED BY: Rosanne Weston 0 MEETING DATE: February 12, 2019 ITEM NO. 8.5. �slY OOF ell r � -zr ir¢�zm _.— r.ixsxwim rxzrasu fir._ ;yam . M&TERIALS SUBMITTED BY: Rosanne Weston 0 MEETING DATE: February 12, 2019 • �-. �: �.v;. ��_ " � ' << �;,,� .4..� +.F'�, ' iia^ f 3�' �^•� fi� 3..• J t `L 1r�}N }� ' �e ��� � ` ; � � •lisp i � � .� w.M�.��1�`r, - t _ "� tie ---- �` ' i � __ 7 �� �' � IIIIII .n r /��� - I I• � ��.1, ��i �. .. � � � I t $� �. t.. 11 £: _ _ s� - � Yz S, '�. � 4 �y.�,v, ��® ___ _ _ _ - _ --�__,y ._. .. . _ '��.' .. '_ . +w ..,...... �.� � � � • • � • � � x � ��R t y * 1 L Jx.�F_ 11 v rE :. a Y'�} l�1� Ilk WROR - _ LI - ITEM • MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. Lakeview Sewer Lift Station Decommissioning _77 -71 Ak t , y 1 a AN / ! fes/�. �.• �.5�� yn� �� � a-. ��"— � 1 M&.TERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. r g ti ims�T z rte* k� as'i A� �f � • �h i `�> s +a-"`����4 X91 � 'r�x«x� "':�� - JAf 5_a t I '.�. s ,. war •»�� MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. AN_ �i�S]7�.-: �, Ems' T._. ••a. - a�� _ .�6. �jaV� { . . k tY d M&.TERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. Opp l a MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. r a L F7 -t7 L r -�,J - y y t }' j 01, MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 .� 111 IIII111171 i 4 ;r „fir r; Ell �,�j W cu a) 0 N s s ri � '.1 � ,• t f�V1 i��� � � r W L 4 + 1 m 1 I � n nLij c Q 4� - �ti •iri � ° � Z �. . WLU H LU G ITEM NO. 8.5. Mickel and Camino Verde Waterline La v m m ¢ m Via del Ca3 o Pi per PI a Verona Ln n E P m N Villa Ter 3 ° 7 C m d Ll d eD `a v m y 3. m 0 Alicia Ln n o0 )r Atolinda Or o Oriente Dr n Oriente Or Oriente Or a ° d ❑r Maisata Skyview K a c a ^ � D a o 0 n T m In, rn < °r Sycamore it c a ° 0 fl Lemon Dr � D� M-.cF�' Lri v x < a Sycamore Cir guncrest Or Lynn Lp m S 3 o m Palen Vi mY Easy Sc � IDD Lorca`` T SLP Q. Richard M Nixon Jessamyn West Park o Park -0, Yorba Linda Blvd. CO Dry CCeek Pcl e�Dr o` L Ma4nrarh V � 4VeylL �x CacC Q� Fairmont Elementary J school = nA° CL Fr+ends Chfistren School < yStore otel View or m _ raon(� Shadow Hill Dr v — MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 4'1' 1 r 1 � Y 1 ^M Vr r� t. f .�- ',..-rte �• �� 1 ITEM NO Mickel Waterline r +}fie y 1 r f s tie L� Remove valves that are inoperable or inaccessible Abandon existing pipe under driveways M&►TERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 ITEM NO. 8.5. Mickel Waterline rte,. WWI- a Abandon existinjpipe under tennis courts and backyards MATERIALS SUBMITTED BY: Rosanne eston MEETING DATE: February 12, 2019 �f 0. J w t - � w C- B a ow jai J 4 ' .;. lot o Rk f s � r yt. , ITEM NO. 8.5. Camino Verde Waterline r 3" p Y I� f'r I _ f W r r " i �3�* IJ e. - I., 1 f E� s� .S P els�k .� x _ &K Proposed pipeline alignment MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: February 12, 2019 c x ' Yl R 1� s � i 1 i or, , - +