HomeMy WebLinkAbout2019-02-12 - Board of Directors Meeting Agenda PacketAGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, February 12, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are
limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are
limited to three minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting Held January 22, 2019
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements
in the amount of $1,663,467.65.
7.3. Unaudited Financial Statements for Second Quarter of FY19
Recommendation: That the Board of Directors receive and file the Unaudited
Financial Statements for Second Quarter of FY19.
7.4. Directors' and General Manager Fees and Expenses Report for Second Quarter of
FY19
Recommendation: That the Board of Directors receive and file the Directors' and
General Manager Fees and Expenses Report for Second Quarter of FY19.
7.5. Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto, 16941
Bastanchury Road
Recommendation: That the Board of Directors approve the Terms and Conditions
for Sewer Service with Ted And Maria C. Matsumoto, 16941 Bastanchury Road,
Job No. 2019-06S.
7.6. Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water Service with Joseph Miller, 4892 Main Street, Job No. 201905.
7.7. Approval of Change Order No. 4 for the Fairmont Booster Pump
Station Upgrade Project
Recommendation: That the Board of Directors approve Change Order No. 4 for
$15,675.25 and 28 additional calendar days to Pacific Hydrotech Corporation for
construction of the Fairmont Booster Pump Station Upgrade Project, Job No.
2010-11B.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items
for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in
the District’s interest to discuss these more complex matters at one meeting and consider formal action at
another meeting. This portion of the agenda may also include items for information only.
8.1. Alternate Water Rate Structures - Presentations by EOCWD and Mesa Water
8.2. Communications Plan
8.3. Water Use Efficiency Program
8.4. Board Goals for CY19
8.5. Status of Engineering Activities
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
· Intergovernmental Meetings, Conferences, and Events
9.2. General Manager's Report
9.3. General Counsel's Report
9.4. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
· Minutes of meeting held January 24, 2019 at 4:00 p.m.
· Next meeting scheduled March 28, 2019 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
· Next meeting scheduled March 18, 2019 at 4:00 p.m. at YL City Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
· Minutes of meeting held January 22, 2019 at 8:30 a.m.
· Next meeting yet to be scheduled.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from February 13 - March 31, 2019
12. ADJOURNMENT
12.1. The next Regular Meeting will be held Tuesday, February 26, 2019. Closed Session
(if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the
District’s internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability
and the type of accommodation requested. A telephone number or other contact information should be included so
the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation
should make the request with adequate time before the meeting for the District to provide the requested
accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Minutes of the Board of Directors Regular Meeting Held January 22, 2019
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2019-01-22_-_Minutes_-_BOD.docx Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 22, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Brett Barbre, Assistant General Manager
Phil Hawkins, Vice President John DeCriscio, Operations Manager
Andrew J. Hall Gina Knight, HR/Risk and Safety Mgr (Arrived 6:50 p.m.)
J. Wayne Miller Delia Lugo, Finance Manager
Al Nederhood Rosanne Weston, Engineering Manager
Annie Alexander, Exec Asst/Board Secretary
Mike Carreon, Facilities Maintenance Worker
Kaden Young, Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Shawn Dewane, Investment Management Consultant, Raymond James
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
None.
6. PUBLIC COMMENTS
None.
Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 2
2019-XXX
7. CONSENT CALENDAR
Director Nederhood requested to remove Item No. 7.2 from the Consent
Calendar for separate action.
Director Hawkins made a motion, seconded by Director Hall, to approve the
Consent Calendar. Motion carried 5-0-0-0.
7.1. Minutes of the Board of Directors Regular Meeting Held January 8, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.2. Payments of Bills, Refunds, and Wire Transfers
Staff responded to questions from the Board regarding some items on the
Check Register.
Director Nederhood made a motion, seconded by Director Hawkins, to
ratify and authorize disbursements in the amount of $4,658,625.69.
Motion carried 5-0-0-0.
8. DISCUSSION ITEMS
8.1. Laddering of the District’s Investment Portfolio
Shawn Dewane provided a presentation regarding Raymond James’
investment services. He reviewed the firm’s background and experience,
investment tools and strategies, and monitoring and communication
processes. Discussion followed regarding various investment portfolio
options. Staff will work with Mr. Dewane to prepare an agreement with
Raymond James for Board consideration at the next regular meeting.
8.2. Capital Improvement Plan Funding Policy (Pay-Go vs. Debt)
Staff reviewed the District’s debt funding history and associated capital
improvement projects and the advantages/disadvantages of utilizing cash
versus debt to fund projects. Staff also provided funding
recommendations for future projects. Following brief discussion, staff
noted that a policy would be drafted for Board review at a future meeting.
Julia Schultz, resident, commented on the complexities involved with
managing the District’s finances.
Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 3
2019-XXX
Staff then reviewed key information contained in the following financial
reports.
8.3. Budget to Actual Statements for Month Ending December 31, 2018
8.4. Cash and Investment Report for the Period Ending December 31, 2018
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
Intergovernmental Meetings, Conferences, and Events
The Directors noted their attendance at the listed meetings and
events.
9.2. General Manager's Report
Assistant General Manager Brett Barbre asked each of the managers to
report on activities within their respective departments.
9.3. General Counsel’s Report
None.
9.4. Future Agenda Items and Staff Tasks
Directors Miller and Hall asked staff to obtain multiple investment
scenarios from Raymond James for Board consideration.
Director Nederhood requested an update on the status of District
investments held in Public Agency Retirement Services (PARS) Post-
Employment Benefits Trust.
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled January 24, 2019 at 4:00 p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Minutes of the YLWD Board of Directors Regular Meeting Held January 22, 2019 at 6:30 p.m. 4
2019-XXX
Minutes of the meeting held December 10, 2018 at 4:00 p.m. were
included in the agenda packet.
Next meeting is scheduled March 11, 2019 at 4:00 p.m. at YL City
Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Minutes of meeting held January 22, 2019 at 8:30 a.m. to be
provided when available.
Next meeting yet to be scheduled.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from January 23 – March 31, 2019
The Board made no changes to the activity calendar.
12. ADJOURNMENT
12.1. The meeting was adjourned at 8:49 p.m.
Annie Alexander
Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: February 12, 2019 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,663,467.65
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,663,467.65.
DISCUSSION:
The items on this disbursement list include: a check of $924,226.79 to Shea Homes Limited
Partnership for Lakeview Sewer Replacement progress payment #03; a check of $53,528.35 to
State Water Resource Control Board for annual water system fees; a check of $76,556.43 to
Western A/V for the training room equipment and installation; a wire of $37,803.35 to So.
California Gas Co. for December 2018 gas charges at multiple locations; and a wire of
$59,954.09 to So. California Edison for December 2018 electricity charges at multiple locations.
The balance of $222,796.88 is payment of routine invoices.
The Accounts Payable check register total is $1,374,865.89 and Payroll No. 02 total is
$288,601.76, where the total of all listed disbursements for this agenda report is $1,663,467.65.
A summary of the disbursements is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
19-CS_0212.pdf Cap Sheet Backup Material
CkReg021219.pdf Check Register Backup Material
19_CC_0212.pdf Credit Card Summary Backup Material
Summary of Disbursements
February 12, 2019
CHECK NUMBERS & WIRES:
02/12/2019 Computer Checks 73596—73663 $ 1,277,108.45
____________
$ 1,277,108.45
WIRES:
W 011619 So. California Gas Co. $ 37,803.35
W011619A So. California Edison $ 59,954.09
____________
$ 97,757.44
TOTAL OF CHECKS & WIRES $ 1,374,865.89
PAYROLL NO. 02:
Direct Deposits $ 175,087.03
Third Party Checks 7110—7119 $ 24,257.92
Payroll Taxes $ 48,478.98
EFT – TASC #02 $ 2,572.88
EFT – CalPERS Payroll #02 $ 38,204.95
$ 288,601.76
TOTAL OF PAYROLL $288,601.76
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,663,467.65
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF FEBRUARY 12, 2019
==================================================================.
Check No.Date Vendor Name Amount Description
73605 02/12/2019 A Plus Awards By Dewey 43.37 NAME PLATES - DIR. JONES & ALEXANDER
73599 02/12/2019 All American Asphalt 974.60 CUSTOMER REFUND
73606 02/12/2019 Aqua-Metric Sales Co.15,959.72 OPERATIONS WORK MATERIAL
73607 02/12/2019 Aramark 615.84 UNIFORM SERVICE
73608 02/12/2019 Art Vega 243.00 REIMBURSEMENT - YLWD.COM DOMAIN - 9 YEARS
73609 02/12/2019 AT & T - Calnet3 2,761.37 ATT CALNET 3
73610 02/12/2019 Autoscribe Corporation 1,395.00 TRANSACTION VISION GATEWAY - DECEMBER 2018
73611 02/12/2019 CalCard US Bank 24,338.62 CREDIT CARD TRANSACTIONS - DECEMBER & JANUARY
73612 02/12/2019 Calvary Chapel of Yorba Linda 1,490.00 WATER CASH BOND RELEASE - J2017-17
73613 02/12/2019 Chambers Group Inc.2,524.16 J18-23 - HIDDEN HILLS LAND MITIGATION
73614 02/12/2019 City Of Anaheim 38,103.35 SEVERAL LOCATIONS -ELECTRICITY CHARGES- 12/11/18 - 01/14/19
73615 02/12/2019 Clinical Lab. Of San Bern.1,550.00 WATER QUALITY LAB TESTING
73616 02/12/2019 Cortech Engineering 611.43 CL2 PARTS
73617 02/12/2019 Dean Criske Trucking 760.26 ROAD MATERIAL
73618 02/12/2019 Enthalpy Analytical, Inc.3,233.00 WATER QUALITY LAB TESTING
73598 02/12/2019 ERIC KUCHEL 250.69 CUSTOMER REFUND
73619 02/12/2019 Fairway Ford Sales, Inc.37,055.36 2019 FORD TRANSIT 150XLT - UNIT #225
73620 02/12/2019 Golden Bell Products 3,672.00 VECTOR CONTROL - MANHOLES
73621 02/12/2019 Graybar Electric Co 111.35 SCADA SUPPLIES & MATERIALS
73622 02/12/2019 Haaker Equipment Co.542.03 VEHICLE MAINTENANCE
73623 02/12/2019 Hydrex Pest Control 175.00 PEST CONTROL SERVICE
73624 02/12/2019 Jackson's Auto Supply - Napa 162.83 VEHICLE MAINTENANCE - UNIT #195
73625 02/12/2019 Jeremy Smith 34.70 REIMBURSEMENT - MEETING SUPPLIES
73626 02/12/2019 Jon's Flags & Poles, Inc.1,113.06 US & CALIFORNIA - REPLACEMENT FLAGS
73627 02/12/2019 Killingsworth Gear 334.24 FREIGHT - RETURN FOR G200A
73628 02/12/2019 Lancab, Inc.2,130.27 CABLE INSTALLATION FOR AUDIO/VISUAL SYSTEM
73603 02/12/2019 LIANG LIU 128.75 CUSTOMER REFUND
73600 02/12/2019 LINDA PEREZ 123.92 CUSTOMER REFUND
73629 02/12/2019 LPR-Laser Printer Repair Co 604.74 PRINTER SUPPLIES & SERVICE CALL ON HP 4345 MFP
73597 02/12/2019 MARIE FULL 172.90 CUSTOMER REFUND
73630 02/12/2019 Mc Fadden-Dale Hardware 1,078.02 HARDWARE SUPPLIES
73663 02/12/2019 Mc Master-Carr Supply Co.551.92 PRODUCTION REPAIR PARTS
73631 02/12/2019 Mobile Industrial Supply 8.00 WELDING SUPPLIES
73596 02/12/2019 MONA MEJIA 50.08 CUSTOMER REFUND
73632 02/12/2019 Nickey Kard Lock Inc 4,046.63 FUEL - 01/01-15/2018
73633 02/12/2019 Office Solutions 1,339.70 PRINTER SUPPLIES - TONER
73634 02/12/2019 Omni Enterprise Inc.11,960.00 JANITORIAL SERVICE - SEPTEMBER THRU DECEMBER 2018
73635 02/12/2019 Orange County Hose Co.602.32 TOOL & EQUIPMENT
73636 02/12/2019 Orange County Water Assn.-Dues 45.00 OCWA - JANUARY LUNCHEON - DIR. JONES
73601 02/12/2019 OSTIN GAYLORD 129.02 CUSTOMER REFUND
73640 02/12/2019 P.T.I. Sand & Gravel, Inc.1,314.12 ROAD MATERIAL
73637 02/12/2019 Paula Marzola 2,999.00 SEWER CASH BOND RELEASE - J2017-32S
73638 02/12/2019 Pete's Road Service Inc 1,048.47 VEHICLE MAINTENANCE - UNIT #196
73639 02/12/2019 Pluralsight, LLC 5,808.36 IT TRAINING - MANAGER & STAFF
73604 02/12/2019 PROGRESSIVE PROPERTY MANAGEMENT 389.45 CUSTOMER REFUND
73641 02/12/2019 R.E. Michel Company, LLC 807.48 AC PARTS AND MATERIALS
73651 02/12/2019 Rachel Padilla/Petty Cash 65.31 PETTY CASH - O122718 & O010919
73642 02/12/2019 RKI Engineering, LLC 15,700.00 SCADA/PLC CONTROL SUPPORT
73643 02/12/2019 Ronald Ubrun Farms 2,600.00 LANDSCAPE SERVICE - 27765 ELK MOUNTAIN
73644 02/12/2019 Rootx 4,811.82 SEWER MAIN REPAIR PARTS
73645 02/12/2019 Rosanne Weston 107.75 REIMBURSEMENT - PE LICENSE RENEWAL & TRAINING
73646 02/12/2019 Safety-Kleen Systems Inc 263.00 HAZARDOUS WASTE DISPOSAL
73647 02/12/2019 Security Solutions 950.00 FIRE & BURGLAR ALARM SERVICE - 1YR
73648 02/12/2019 Sergio D. Fierro 2,250.00 MAINTENANCE, TROUBLESHOOTING & TRAVEL
73649 02/12/2019 Shea Homes Limited Partnership 924,226.79 J18-24S- LAKEVIEW SEWER REPLACE - PP03
73602 02/12/2019 SMUGGLERS RESTAURANT LLC 936.55 CUSTOMER REFUND
W011619A 01/16/2019 So. California Edison 59,954.09 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - DECEMBER 2018
W011619 01/16/2019 So. California Gas Co.37,803.35 GAS CHARGES - MULTIPLE LOCATIONS - DECEMBER 2018
73650 02/12/2019 Solarwinds Inc.1,691.00 SOFTWARE LICENSE RENEWAL
73652 02/12/2019 Sunrise Medical Group 40.00 POST EMPLOYEE PHYSICAL
73653 02/12/2019 Switch Ltd 536.00 DATA HOSTING - CO-LOCATION
73654 02/12/2019 SWRCB 53,528.35 WATER SYSTEM FEES - 7/2018-6/2019
73655 02/12/2019 The Shredders 33.00 ON SITE SHRED SERVICE
73656 02/12/2019 Time Warner Cable 2,381.70 DEDICATED INTERNET & SPECTRUM BUSINESS TV
73657 02/12/2019 Underground Service Alert 175.00 DIGALERT - DECEMBER 2018
Yorba Linda Water District
Check Register
For Checks Dated: 01/23/2019 thru 02/12/2019
73658 02/12/2019 United Industries 945.43 PPE EQUIPMENT
73660 02/12/2019 United Water Works, Inc.11,144.65 OPERATIONS WORK MATERIAL
73659 02/12/2019 UNUM Life Insurance Co. of America 4,196.15 LIFE, AD&D, STD & LTD - FEBRUARY 2019
73661 02/12/2019 Western A/V 76,556.43 J2018-42 - TRAINING ROOM EQUIPMENT & INSTALLATION
73662 02/12/2019 Zep Manufacturing 576.39 CLEANING PAINTING SUPPLIES
1,374,865.89
Vendor Name Amount Description
Capio 35.00 Communications 2019 - Mingle Bells 2018 - Young, K
Factory Motor Parts 361.33 Vehicle maintenance - Unit #214
SiteOne Landscape Supply 101.93 SOD for landscape repair
Home Depot 33.32 Landscape supplies for repairs
Answer One Communications 491.00 Virtual reception services - After hours
The Pizza Store 32.16 Management team business meeting
Association of California Cities - OC 45.00 2019 City Leadership Reception - Dir. Nederhood
B & M Lawn and Garden Inc 85.03 Supplies - Weed abatement
Orvac Electronics 26.87 Parts for sewer camera truck
Home Depot 38.59 Building repair parts - Facilities
Bonefish Grill 142.59 Lunch meeting - Fieldman Rolap (6 attendees)
UBER 23.57 Travel Expense - CRWUA Conference - Dir. Nederhood
Carl's Jr Restaurant 7.52 Travel Expense - CRWUA Conference - Dir. Nederhood
McDonald's 6.78 Travel Expense - CRWUA Conference - Dir. Jones
Super Shuttle 31.86 Travel Expense - CRWUA Conference - Dir. Jones
Professional Engineer Services 601.87 CA PE exam & PE prep course
Delta Airlines 180.20 Travel Expense - CRWUA Conference - Marcantonio, M
Riverbend Hand Car Wash 195.00 Vehicle maintenance - Unit #186
Home Depot 60.46 Building repair parts - Facilities
Culligan of Santa Ana 5,543.97 October & November 2018 - Water softener service
UBER 13.27 Travel Expense - CRWUA Conference - Dir. Nederhood
Caesars Las Vegas 28.35 Travel Expense - CRWUA Conference - Dir. Nederhood
John Wayne Airport 20.00 Travel Expense - CRWUA Conference - Dir. Nederhood
Southwest Airlines 115.00 Travel Expense - CRWUA Conference - Dir. Nederhood
Delta Airlines 30.00 Travel Expense - CRWUA Conference - Marcantonio, M
Amazon.com 14.77 Cubicle partition hangers
Jackson's Auto Supply - Napa 36.79 Vehicle maintenance - YLWD fleet
Factory Motor Parts 353.96 Vehicle maintenance
Light Bulbs Etc 268.03 Replacement light bulbs - Facilities
Caesars Las Vegas 236.97 Travel Expense - CRWUA Conference - Dir. Jones
Burger King 7.57 Travel Expense - CRWUA Conference - Dir. Jones
Super Shuttle 33.00 Travel Expense - CRWUA Conference - Dir. Jones
Whittlesea Checker Taxi 20.12 Travel Expense - CRWUA Conference - Marcantonio, M
Caesars Las Vegas 202.96 Travel Expense - CRWUA Conference - Marcantonio, M
John Wayne Airport 40.00 Travel Expense - CRWUA Conference - Marcantonio, M
Starbucks Store 8.30 Travel Expense - CRWUA Conference - Marcantonio, M
Jackson's Auto Supply - Napa 34.89 Vehicle maintenance - center cap
Nikki's Kitchen 12.62 YLCC lunch mob/ribbon cutting - Muttaraid, M
Baci Firenze Trator 112.84 Business meeting - (3) attendees
Mouse Graphics 70.04 Map mounting hardware - EOC room
Greenshades Software 449.00 Greenshades annual maintenance
DLT Solutions, LLC.612.50 AUTOCAD Government maintenance plan 1 YR
Orange County Water Assn.-Dues 70.00 OCWA membership - Marcantonio, M
Stater Bros. Markets 149.93 Retirement recognition - Polimino, J
Francisco Meat Co 309.00 Retirement recognition - Polimino, J
Best Value Tire & Wheel 51.58 Vehicle maintenance - Unit #209
Factory Motor Parts 135.02 Vehicle maintenance - Unit #209
Factory Motor Parts 18.35 Vehicle maintenance
12-Feb-19
Cal Card Credit Card
U S Bank
Home Depot 354.77 Electrical parts - Facilities
America's Instant Signs 129.30 Magnetic door signs - Unit#202
Stater Bros. Markets 32.29 Meeting supplies
Home Depot 95.89 Electrical parts - Facilities
Verizon Wireless 4,280.54 Verizon Wireless - 10/21/18 - 11/20/18
Smart & Final 14.84 Year end team building
Smart & Final 89.88 Year end team building
Costco 326.61 Breakroom & meeting supplies
Expression Florist 59.30 Sympathy arrangement
Community Lock & Safe Service, Inc.35.66 Copies of keys - Store room
Costco 58.63 Meeting supplies
Home Depot 190.74 Vacuum hose and concrete bags
Chefs Toys 326.41 Utility cart and kitchen supplies
Romanos 45.95 Business meeting with WMWD (3) attendees
Dunkin Donuts 39.40 Year end team building
Community Lock & Safe Service, Inc.9.21 Keys for lockers
Smart & Final 23.68 (2) fuel cases for chaffing trays
Home Depot 121.10 Hardware supplies
Home Depot 67.60 Electrical supplies - facilities
Placentia Disposal #676 555.38 (2) Front loads - Disposal service
ONLINE Information Services, Inc.507.77 Online collection service
ISDOC (Independent Special Dist OC)17.00 ISDOC Quarterly Luncheon - Dir. Nederhood
U S Postmaster 6.70 Postage - Polimino retirement photo
North American Recycling and Crushing, LLC 220.00 Road material disposal
Orange County Water Assn.-Dues 70.00 OCWA membership - Dir. Miller
Red Wing Shoe Store 172.39 Safety boots - Pace, R
The Toll Roads 66.30 Toll fees for stand by vehicle
ESRI 425.00 Travel Expense - ESRI Water Conference -Hong, B
United Airlines 296.00 Travel Expense - ESRI Water Conference -Hong, B
Stay Alfred 483.29 Travel Expense - ESRI Water Conference -Hong, B
Government Finance Officers 225.00 PAFR reviewer fee
ISDOC (Independent Special Dist OC)17.00 ISDOC Quarterly Luncheon - Dir. Jones
El Farolito 32.03 Lunch meeting - (3) attendees
Pres-Tech 284.38 Vehicle maintenance - Unit #195
Placentia Disposal #676 561.17 Rental of 30 yard dumpster
Orange County Water Assn.-Dues 70.00 OCWA membership - DeCriscio, J
Calif Water Environ Assn (CWEA)92.00 CWEA Grade 2 - renewal -Murillo C
Mc Master-Carr Supply Co.354.68 Materials for storage cage
LPR-Laser Printer Repair Co 819.98 Repair - HP 7100 & RICOH 480
B & M Lawn and Garden Inc 8.07 Hardware supplies
Home Depot 138.97 Hardware supplies
Home Depot 213.41 Building repair parts
The Supply Cache 77.90 Safety equipment
Answer One Communications 450.00 Virtual reception services - After hours
Orange County Water Assn.-Dues 30.00 OCWA registration - Dir. Miller
Orange County Water Assn.-Dues 30.00 January 2019 Industry Insight Presentation
CalCard US Bank (420.00) Refund - GFOA Conference Registration - Young, K
Hedrick Fire Protection 323.50 Fire alarm equipment repair
Home Depot 25.82 Building repair parts
Home Depot 31.90 Hardware supplies
Pacific Truck Equipment Inc.95.05 Venturo anti tube block switch - Unit #174
Powerstride Battery 196.84 Vehicle maintenance - Unit #175
Fairway Ford Sales, Inc.60.38 Vehicle maintenance - Unit #198
24,338.62
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: February 12, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Saira Hernandez, Accountant
Subject:Unaudited Financial Statements for Second Quarter of FY19
SUMMARY:
Presented are the District's Unaudited Financial Statements for the Period Ending December 31,
2018.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Unaudited Financial Statements for Second
Quarter of FY19.
DISCUSSION:
For the period ending December 31, 2018, staff is presenting “unaudited” statements in the CAFR
format (full accrual basis). We have included a Combining Schedule of Net Assets, a Debt
Service Ratio Calculation for the Water Enterprise, a ProForma Use of Funds Statement for the
Water Enterprise, and a Consolidated Budget to Actual Statement, as well as the individual Water
and Sewer Budget to Actual Statements.
As reported in the Unaudited Combining Schedule of Net Assets, the District’s Net Position
reflects a decrease of approximately $912,000 when compared to that of the same reporting
period of the prior fiscal year. This is prominently due to an increase in Net Pension Liability, as
well as the addition Net OPEB Liability as required by GASB Statement 75.
Cumulative Volumetric Water Revenue, as reported through the Period Ending December 31,
2018, reflects an average decrease in customer consumption of approximately 3.7% as
compared to prior year for the same reporting period. Landscape/Irrigation classified customer
connections have had the largest increase in consumption for this reporting period.
Total Variable Water Costs results reflect 1.27% decrease when compared to prior year for the
same reporting period. The decrease in costs is reflective of lower demands from the water
system and the District's increased ability to support demand, the last couple of months in
particular, with Ground Water supply due to the District's BPP being increased to 75%.
With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted “…to
fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to
yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal
Year.” To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is
received and filed by the Board of Directors. Accordingly, the “unaudited” Debt Service Ratio
Calculation of the Water Enterprise for the Period Ending December 31, 2018 is being reported at
304%. This demonstrates the District’s strong financial health.
STRATEGIC PLAN:
G2 3B - Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
Name:Description:Type:
2nd_Qtr_2019_Fin_Stmts.pdf Backup Material Backup Material
ASSETS December 2018 December 2017
CURRENT ASSETS:
Cash and cash equivalents 36,257,216$ 31,295,097$
Investment 2,069,572 6,559,574
Accounts receivable - water and sewer services 2,743,671 3,231,640
Accrued interest receivable 9,697 30,051
Notes Receivable - 78,567
Prepaid expenses & other deposits 802,987 1,102,970
Inventory 261,421 238,199
TOTAL CURRENT ASSETS 42,144,564 42,536,098
NONCURRENT ASSETS:
Bond issuance costs 363,143 387,974
Deferred Pension Plan 2,749,826 1,966,284
Deferred OPEB Plan 399,599 411,343
Capital assets:
Non-depreciable 13,430,076 8,892,967
Depreciable, net of accumulated depreciation 180,038,305 183,696,477
TOTAL NONCURRENT ASSETS 196,980,949 195,355,045
TOTAL ASSETS 239,125,513 237,891,143
LIABILITIES
CURRENT LIABILITIES:
Accounts payable 1,872,501 2,518,580
Accrued expenses 3,620,677 2,344,356
Accrued OPEB - 1,887
Accrued interest payable 393,864 405,264
Refunding Revenue Bond(s) - current portion 1,175,000 1,140,000
Compensated absences 435,396 410,449
Customer and construction deposits 552,216 662,161
Deferred revenue 268,842 303,383
TOTAL CURRENT LIABILITIES 8,318,496 7,786,080
LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue 13,360,454 13,855,499
Compensated absences 1,306,189 1,299,755
Net Pension Liability 8,575,054 7,240,999
Net OPEB Liability 2,273,415 -
Deferred Pension Plan 639,586 753,101
Deferred OPEB Plan 44,966 -
Deferred Inflow - Gain on Bond 100,623 105,718
Refunding Revenue Bond(s) 37,819,068 39,250,045
Certificate of Participation - -
TOTAL LONG TERM LIABILITIES (LESS
CURRENT PORTION)64,119,355 62,505,117
TOTAL LIABILITIES 72,437,851 70,291,197
NET ASSETS:166,687,662$ 167,599,946$
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET ASSETS
December 31, 2018
(With December 31, 2017 Actuals for comparison only)
1
December 2018 December 2017
OPERATING REVENUES:
Water sales 16,748,322$ 17,180,340$
Sewer revenues 1,269,420 1,154,764
Other operating revenues 602,082 428,045
TOTAL OPERATING REVENUES 18,619,824 18,763,149
OPERATING EXPENSES
Variable water costs 8,221,453 8,327,432
Personnel services 4,741,322 4,732,044
Supplies and services 2,104,038 2,078,628
Depreciation and amortization 3,683,223 3,711,808
TOTAL OPERATING EXPENSES 18,750,036 18,849,912
OPERATING INCOME/(LOSS)(130,212) (86,763)
NONOPERATING REVENUES (EXPENSES):
Property taxes 947,340 935,723
Investment income 327,733 215,211
Interest expense (681,008) (679,746)
Other nonoperating revenues 352,876 198,154
Other nonoperating expenses (9,230) 11,566
TOTAL NONOPERATING REVENUES/EXPENSES 937,711 680,908
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)807,499 594,145
SPECIAL ITEM(S) - CONSERVATION CREDIT - (1,105,809)
SPECIAL ITEM(S) - RATE CREDIT - (1,098,574)
CAPITAL CONTRIBUTIONS 3,298 2,230,764
CHANGES IN NET ASSETS 810,797 620,526
NET POSITION - BEGINNING OF YEAR 165,876,865 166,979,420
NET POSITION - FOR PERIOD END DECEMBER 31, 2018 166,687,662$ 167,599,946$
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET ASSETS
December 31, 2018
(With December 31, 2017 Actuals for comparison only)
2
YTD Debt Prior YTD PY Debt
Actual Service Actual Service
FY19 Calculation FY18 Calculation
Revenue (Operating):
Water Revenue (Residential)8,248,457$ 8,248,457$ 8,761,119$ 8,761,119$
Water Revenue (Commercial & Fire Det.)999,632 999,632 1,051,085 1,051,085
Water Revenue (Landscape/Irrigation)2,485,894 2,485,894 2,369,566 2,369,566
Water Revenue (Service Charge)5,014,339 5,014,339 4,998,570 4,998,570
Other Operating Revenue 563,782 563,782 399,992 399,992
Total Operating Revenue:17,312,104 17,312,104 17,580,332 17,580,332
Revenue (Non-Operating):
Interest 279,932 279,932 193,106 193,106
Property Tax 947,340 947,340 935,723 935,723
Other Non-Operating Revenue 332,469 84,947 206,049 (41,474)
Total Non-Operating Revenue:1,559,742 1,312,219 1,334,878 1,087,355
Total Revenue 18,871,845 18,624,323 18,915,210 18,667,687
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)8,221,453 8,221,453 8,327,432 8,327,432
Salary Related Expenses 4,312,945 4,312,945 4,213,879 4,213,879
Supplies & Services 1,920,854 1,920,854 1,860,928 1,860,928
Depreciation 2,996,250 - 3,031,500 -
Total Operating Expenses 17,451,502 14,455,252 17,433,739 14,402,239
Expenses (Non-Operating):
Interest on Long Term Debt 681,008 - 679,746 -
Other Expense 869 869 (2,091) (2,091)
Total Non-Operating Expenses:681,877 869 677,655 (2,091)
Total Expenses 18,133,379 14,456,121 18,111,394 14,400,148
Net Position Before Capital
Contributions/Special Items 738,466 4,168,202 803,816 4,267,539
Special Item - Conservation Credit - - 2,204,384 -
Transfers (To)/From - - - -
Capital Contributions (Non-Cash Transaction -- - 1,238,720 -
GASB 34 Compliant)
Net Position 738,466$ 4,168,202$ (161,848)$ 4,267,539$
DEBT SERVICE RATIO CALCULATION:
Net Revenues 4,168,202$ 4,267,539$
Debt Service 1,369,128$ 1,364,899$
%304% 313%
Yorba Linda Water District
Unaudited Water Enterprise Debt Service Ratio Calculation
For Period Ending December 31, 2018
(With December 31, 2017 for comparison purposes)
3
FY19 Annual
Budget
YTD Actuals thru
December 2018
YTD % of
Budget
Water Revenue (Residential)16,592,437$ 8,248,457$ 49.71%
Water Revenue (Commercial & Fire Det.)1,964,205 999,632 50.89%
Water Revenue (Landscape/Irrigation)3,863,805 2,485,894 64.34%
Service Charges 10,116,528 5,014,339 49.57%
Other Operating Revenue 827,887 563,782 68.10%
Total Operating Revenue 33,364,861 17,312,104 51.89%
Revenue (Non-Operating):
Interest 310,000 279,932 90.30%
Property Taxes 1,850,000 947,340 51.21%
Other Non-Operating Revenue 605,346 332,469 54.92%
Total Non-Operating Revenue 2,765,346 1,559,742 56.40%
Total Revenue 36,130,207$ 18,871,845$ 52.23%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 12,247,280$ 6,933,965$ 56.62%
Fixed Costs 1,188,085 372,498 31.35%
Power-Related Costs 1,358,012 914,990 67.38%
Variable Water Costs Related Expenses Total 14,793,377 8,221,453 55.58%
Salary Related Expenses 9,931,772 4,473,221 45.04%
Reduction for Capital Project Labor (279,000) (160,276) 57.45%
Salary Related Expenses Total 9,652,772 4,312,945 44.68%
Supplies & Services
Communications 159,120 94,735 59.54%
Contractual Services 475,966 177,446 37.28%
Data Processing 265,129 161,661 60.97%
Dues & Memberships 82,077 67,353 82.06%
Fees & Permits 264,546 106,400 40.22%
Insurance 281,967 136,293 48.34%
Materials 658,714 423,580 64.30%
District Activities, Emp Recognition 43,013 21,317 49.56%
Maintenance 432,971 175,952 40.64%
Non-Capital Equipment 115,294 73,442 63.70%
Office Expense 40,343 16,884 41.85%
Professional Services 518,804 186,646 35.98%
Training 65,188 16,842 25.84%
Travel & Conferences 125,279 37,622 30.03%
Uncollectible Accounts 2,790 1,954 70.05%
Utilities 169,911 84,998 50.03%
Vehicle Expenses 316,262 137,729 43.55%
Supplies & Services Sub-Total 4,087,123 1,920,854 47.00%
Total Operating Expenses 28,533,272 14,455,252 50.66%
Expenses (Non-Operating)
Other Expense 8,600 869 10.10%
Total Non-Operating Expenses 8,600 869 10.10%
Total Expenses 28,541,872$ 14,456,121$ 50.65%
Net Revenues 7,588,335 4,415,724 58.19%
Less: Debt Service (Principal & Interest)2,738,258 1,950,528 71.23%
Less: Committed Capital Expenditures (PayGo)4,484,500 1,891,072 42.17%
Transfer to/(from) Reserves 365,577 574,124 157.05%
Net Total -$ -$
Yorba Linda Water District
Water Enterprise
FY19 ProForma - Use of Funds
December 2018
4
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending December 31, 2018
Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over Dec Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,592,437$ 9,134,137$ 351,165$ 8,248,457$ (885,679)$ 980,743$ 8,761,119$ (512,662)$ -5.85%
Water Revenue (Commercial & Fire Det.)1,964,205 1,081,295 121,407 999,632 (81,663) 146,722 1,051,085 (51,453) -4.90%
Water Revenue (Landscape/Irrigation)3,863,805 2,127,025 220,065 2,485,894 358,869 276,558 2,369,566 116,328 4.91%
Water Revenue (Service Charge)10,116,528 5,058,264 837,458 5,014,339 (43,926) 833,154 4,998,570 15,768 0.32%
Sewer Charge Revenue 2,229,246 1,114,623 168,416 1,102,634 (11,988) 166,935 1,026,382 76,252 7.43%
Locke Ranch Assessments 273,250 157,542 116,310 166,786 9,244 86,566 128,382 38,404 0.00%
Other Operating Revenue 894,617 447,309 64,986 602,082 154,774 50,075 428,045 174,037 40.66%
Total Operating Revenue:35,934,087 19,120,194 1,879,807 18,619,824 (500,369) 2,540,753 18,763,149 (143,325) -0.76%
Revenue (Non-Operating):
Interest 358,000 179,000 50,694 327,733 148,733 36,612 215,211 112,522 52.28%
Property Tax 1,850,000 986,753 598,376 947,340 (39,413) 583,879 935,723 11,617 0.00%
Other Non-Operating Revenue 639,846 319,923 145,715 352,876 32,953 20,093 198,154 154,723 78.08%
Total Non-Operating Revenue:2,847,846 1,485,676 794,785 1,627,949 142,273 640,584 1,349,088 278,861 20.67%
Total Revenue 38,781,933 20,605,870 2,674,592 20,247,773 (358,096) 3,181,337 20,112,237 135,536 0.67%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)14,793,377 8,294,923 1,019,234 8,221,453 (73,470) 1,518,953 8,327,432 (105,980) -1.27%
Salary Related Expenses 10,784,493 5,172,363 747,899 4,741,322 (431,042) 1,061,801 4,732,044 9,278 0.20%
Supplies & Services 4,571,268 2,133,559 336,549 2,104,035 (29,524) 378,261 2,078,628 25,407 1.22%
Total Operating Expenses 30,149,138 15,600,845 2,103,682 15,066,810 (534,036) 2,959,015 15,138,104 (71,295) -0.47%
Expenses (Non-Operating):
Interest on Long Term Debt 1,325,785 749,145 111,601 681,008 (68,137) 115,401 679,746 1,262 0.19%
Other Expense 14,200 7,100 9,069 9,230 2,130 (24,108) (11,566) 20,796 -179.81%
Total Non-Operating Expenses:1,339,985 756,245 120,670 690,238 (66,007) 91,293 668,180 22,058 3.30%
Total Expenses 31,489,123 16,357,090 2,224,352 15,757,048 (600,043) 3,050,308 15,806,284 (49,237) -0.31%
Net Position Before Capital Contributions 7,292,810 4,248,780 450,240 4,490,725 241,946 131,029 4,305,953 184,772 4.29%
Special Item - - - - - (1,098,574) (2,204,383) 2,204,383 -100.00%
Capital Contributions (Non-Cash - - - 3,294 3,294 440,855 2,230,763 (2,227,469) 0.00%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 7,292,810 4,248,780 450,240 4,494,019 245,240 (526,690) 4,332,333 161,687 3.73%
Depreciation & Amortization 7,726,142 3,830,571 614,750 3,683,222 (147,349) 618,637 3,711,808 (28,586) -0.77%
Total Net Position (433,332)$ 418,209$ (164,510)$ 810,797$ 392,589$ (1,145,327)$ 620,524$ 190,273$ 30.66%
Capital - Direct Labor (300,000)(150,000)(28,260)(202,694) (52,694) (31,521) (138,364) (64,330) 46.49%
(With December 31, 2017 for comparison purposes)
5
Annual YTD Dec YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,592,437$ 9,134,137$ 351,165$ 8,248,457$ (885,680)$ 980,743$ 8,761,119$ (512,662)$ -5.85%
Water Revenue (Commercial & Fire Det.)1,964,205 1,081,295 121,407 999,632 (81,663) 146,722 1,051,085 (51,453) -4.90%
Water Revenue (Landscape/Irrigation)3,863,805 2,127,025 220,065 2,485,894 358,870 276,558 2,369,566 116,329 4.91%
Water Revenue (Service Charge)10,116,528 5,058,264 837,458 5,014,339 (43,925) 833,154 4,998,570 15,768 0.32%
Other Operating Revenue 827,887 413,943 63,101 563,782 149,839 45,700 399,992 163,790 40.95%
Total Operating Revenue:33,364,861 17,814,663 1,593,196 17,312,104 (502,560) 2,282,877 17,580,332 (268,228) -1.53%
Revenue (Non-Operating):
Interest 310,000 155,000 46,371 279,932 124,932 33,838 193,106 86,826 44.96%
Property Tax 1,850,000 986,753 598,376 947,340 (39,413) 583,879 935,723 11,618 1.24%
Other Non-Operating Revenue 605,346 302,673 135,280 332,469 29,796 22,260 206,049 126,420 61.35%
Total Non-Operating Revenue:2,765,346 1,444,426 780,027 1,559,742 115,316 639,977 1,334,878 224,864 16.85%
Total Revenue 36,130,207 19,259,089 2,373,223 18,871,845 (387,244) 2,922,854 18,915,210 (43,364) -0.23%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)14,793,377 8,294,923 1,019,234 8,221,453 (73,470) 1,518,953 8,327,432 (105,980) -1.27%
Salary Related Expenses 9,652,772 4,621,895 675,939 4,312,945 (308,949) 957,243 4,213,879 99,066 2.35%
Supplies & Services:
Communications 159,120 87,060 19,671 94,735 7,675 7,401 68,074 26,661 39.16%
Contractual Services 475,966 177,983 26,835 177,446 (537) 44,914 202,691 (25,245) -12.45%
Data Processing 265,129 161,729 50,072 161,661 (68) 40,224 102,409 59,252 57.86%
Dues & Memberships 82,077 68,124 3,915 67,353 (771) 894 66,799 554 0.83%
Fees & Permits 264,546 100,773 24,025 106,400 5,627 74,264 139,774 (33,374) -23.88%
Board Election 69,750 - - - - - - -
Insurance 281,967 140,984 23,322 136,293 (4,691) 21,516 122,775 13,517 11.01%
Materials 658,714 391,857 40,402 423,580 31,723 51,562 360,286 63,294 17.57%
District Activities, Emp Recognition 43,013 21,507 6,590 21,317 (189) 951 9,408 11,910 126.59%
Maintenance 432,971 182,486 43,283 175,952 (6,534) 3,198 188,544 (12,592) -6.68%
Non-Capital Equipment 115,294 67,647 8,177 73,442 5,795 15,530 57,832 15,611 26.99%
Office Expense 40,343 20,172 3,924 16,884 (3,287) 3,561 17,189 (305) -1.77%
Professional Services 518,804 205,402 16,982 186,646 (18,756) 49,443 266,167 (79,520) -29.88%
Training 65,188 26,594 1,703 16,842 (9,752) 1,747 10,677 6,165 57.74%
Travel & Conferences 125,279 45,139 7,722 37,622 (7,517) 5,155 26,638 10,984 41.23%
Uncollectible Accounts 2,790 1,395 1,515 1,954 559 213 409 1,545 377.94%
Utilities 169,911 84,956 13,167 84,998 43 9,476 90,309 (5,311) -5.88%
Vehicle Equipment 316,262 145,181 22,854 137,729 (7,452) 18,852 130,947 6,782 5.18%
Supplies & Services Sub-Total 4,087,123 1,928,986 314,159 1,920,854 (8,132) 348,901 1,860,928 59,927 3.22%
Total Operating Expenses 28,533,272 14,845,804 2,009,332 14,455,252 (390,551) 2,825,097 14,402,239 53,014 0.37%
Expenses (Non-Operating):
Interest on Long Term Debt 1,325,785 749,145 111,601 681,008 (68,137) 115,401 679,746 1,262 0.19%
Other Expense 8,600 4,300 9,069 869 (3,432) (25,313) (2,091) 2,960 -141.53%
Total Non-Operating Expenses:1,334,385 753,445 120,670 681,877 (71,568) 90,088 677,655 4,222 0.62%
Total Expenses 29,867,657 15,599,248 2,130,002 15,137,129 (462,120) 2,915,185 15,079,894 57,236 0.38%
Net Position Before Capital Contributions 6,262,550 3,659,841 243,221 3,734,716 74,876 7,669 3,835,316 (100,600) -2.62%
Special Item - - - - - (1,098,574) (2,204,384) 2,204,384 -100.00%
Capital Contributions (Non-Cash Transaction -- - - - - 270,445 1,238,720 (1,238,720) -100.00%
GASB 34 Compliant)
Net Position Before Depreciation 6,262,550 3,659,841 243,221 3,734,716 74,876 (820,460) 2,869,652 865,064 30.15%
Depreciation & Amortization 6,329,146 3,132,073 500,254 2,996,250 (135,823) 505,192 3,031,500 (35,250) -1.16%
Total Net Position (66,596)$ 527,768$ (257,033)$ 738,466$ 210,699$ (1,325,652)$ (161,848)$ 900,314$ 556.27%
Capital - Direct Labor (279,000) (139,500) (22,037) (160,276) (20,776) (29,190) (127,824) (32,452) 25.39%
Yorba Linda Water District
Water Fund
For Period Ending December 31, 2018
(With December 31, 2017 for comparison purposes)
6
$16,440,725 $16,378,634
$17,275,095
$18,915,210
$18,871,845
-0.23%
$13,899,765
$12,899,509
$14,220,028
$15,079,894 $15,137,129
0.38%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Dec. 2014 Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018
Water Revenues & Expenses -2nd Qtr 2019
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
7
Annual YTD Dec YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Dec Actual Actual (thru vs vs
FY19 FY19 FY19 FY19 YTD Budget FY18 Dec 2017)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue 2,229,246$ 1,114,623$ 168,416$ 1,102,634$ (11,989)$ 166,935$ 1,026,382$ 76,252$ 7.43%
Locke Ranch Assessments 273,250 157,542 116,310 166,786 9,244 86,566 128,382 38,404 0.00%
Other Operating Revenue 66,730 33,365 1,885 38,300 4,935 4,375 28,053 10,248 36.53%
Total Operating Revenue:2,569,226 1,305,530 286,611 1,307,720 2,190 257,876 1,182,817 124,903 10.56%
Revenue (Non-Operating):
Interest 48,000 24,000 4,323 47,801 23,801 2,773 22,106 25,695 116.24%
Other Non-Operating Revenue 34,500 17,250 10,435 20,407 3,157 (2,167) (7,895) 28,302 -358.48%
Total Non-Operating Revenue:82,500 41,250 14,758 68,208 26,958 606 14,211 53,997 379.98%
Total Revenue 2,651,726 1,346,780 301,369 1,375,928 29,148 258,482 1,197,028 178,900 14.95%
Expenses (Operating):
Salary Related Expenses 1,131,721 550,469 71,960 428,377 (122,092) 104,558 518,166 (89,789) -17.33%
Supplies & Services:
Communications 11,977 5,988 827 4,364 (1,624) 557 3,364 1,000 29.71%
Contractual Services 29,766 14,883 1,575 10,834 (4,049) 3,316 15,192 (4,358) -28.69%
Data Processing 17,322 8,661 1,562 11,031 2,371 3,028 7,708 3,323 43.11%
Dues & Memberships 6,153 3,077 295 5,070 1,993 67 5,028 42 0.83%
Fees & Permits 15,907 7,954 666 6,254 (1,700) 6,450 9,727 (3,474) -35.71%
Board Election 5,250 2,625 - - (2,625) - - -
Insurance 21,223 10,612 1,755 10,189 (423) 1,620 9,241 947 10.25%
Materials 28,622 26,811 369 25,681 (1,130) 390 21,280 4,402 20.68%
District Activities, Emp Recognition 3,238 1,619 496 1,536 (83) 72 704 832 118.24%
Maintenance 171,630 45,815 563 43,528 (2,287) 1,557 59,645 (16,117) -27.02%
Non-Capital Equipment 36,157 18,079 3,087 14,052 (4,027) 948 11,270 2,782 24.68%
Office Expense 2,957 1,479 295 1,104 (375) 266 1,279 (175) -13.69%
Professional Services 33,996 16,998 3,729 18,840 1,842 2,419 11,901 6,939 58.31%
Training 13,052 6,526 587 2,214 (4,312) 1,007 1,957 257 13.10%
Travel & Conferences 14,061 7,030 1,649 3,835 (3,195) 388 2,381 1,454 61.07%
Uncollectible Accounts 210 105 181 167 62 22 83 84 101.69%
Utilities 13,489 6,745 991 6,711 (33) 766 7,129 (418) -5.86%
Vehicle Equipment 59,138 19,569 3,763 17,772 (1,797) 6,486 49,811 (32,039) -64.32%
Supplies & Services Sub-Total 484,145 204,573 22,390 183,181 (21,392) 29,359 217,700 (34,519) -15.86%
Total Operating Expenses 1,615,866 755,041 94,350 611,558 (143,483) 133,917 735,866 (124,308) -16.89%
Expenses (Non-Operating):
Other Expense 5,600 2,800 - 8,361 5,561 1,205 (9,474) 17,835 -188.25%
Total Non-Operating Expenses:5,600 2,800 - 8,361 5,561 1,205 (9,474) 17,835 -188.25%
Total Expenses 1,621,466 757,841 94,350 619,919 (137,922) 135,122 726,392 (106,473) -14.66%
Net Position Before Capital Contributions 1,030,259 588,939 207,019 756,009 167,070 123,360 470,636 285,373 60.64%
Capital Contributions (Non-Cash - - - 3,294 3,294 170,410 992,043 (988,749) -99.67%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 1,030,259 588,939 207,019 759,303 170,364 293,770 1,462,679 (703,377) -48.09%
Depreciation & Amortization 1,396,996 698,498 114,495 686,972 (11,526) 113,445 680,308 6,664 0.98%
Total Net Position (366,736)$ (109,559)$ 92,523$ 72,331$ 181,890$ 180,325$ 782,371$ (710,041)$ -90.75%
Capital - Direct Labor (21,000) (10,500) (6,224) (42,418)(31,918) (2,331) (10,540)(31,878)302.45%
Yorba Linda Water District
Sewer Fund
For Period Ending December 31, 2018
(With December 31, 2017 for comparison purposes)
8
$937,268
$979,507
$1,178,599 $1,197,028
$1,375,928
14.95%
$644,252 $610,220
$673,540 $726,392
$619,919
-14.66%
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Dec. 2014 Dec. 2015 Dec. 2016 Dec. 2017 Dec. 2018
Sewer Revenues & Expenses -2nd Qtr 2019
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
9
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: February 12, 2019
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager
Prepared By:Richard Cabadas, Accounting
Assistant I
Subject:Directors' and General Manager Fees and Expenses Report for Second
Quarter of FY19
SUMMARY:
Presented are the Second Quarter Directors' and General Manager Fees and Expenses Report
for FY19.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Directors' and General Manager Fees and
Expenses Report for Second Quarter of FY19.
ATTACHMENTS:
Name:Description:Type:
Travel___Expense_Report.pdf Travel Expense Backup Material
BOD___GM_Qtr_Summary.pdf Quarterly Summary Backup Material
BOD___GM_YTD_FY_19.pdf Year to Date Backup Material
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total
Hawkins 11/10/18 10/25/18 ISDOC Luncheon Fountain Valley, CA - - - 20 - 20
11/15/18 10/1-31/18 OCWD, WACO, ACWA Region 10 & Water Alliance Meeting Variou Locations - - 154 - - 154
- 174$
Miller
10/5/18 10/18/18 ACWA Region 10 Mision Viejo, CA - - - 50 - 50
10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85
11/10/18 11/14/18 OCWA Luncheon Irvine, CA - - - 45 - 45
11/15/18 10/15-16/18 American Water & ACQA Regulatory Summit Sacramento, CA 3 109 420 270 - 802
12/5/18 11/25-30/18 ACWA Conference San Diego, CA 58 674 216 - - 948
- 1,930$
Hall - - - - - -
- -$
Nederhood 10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85
10/5/18 9/12/18 OC LAFCO Meeting Orange, CA - - 7 - - 7
10/5/18 9/19-20/18 WEF Water Summit Sacramento, CA 71 203 96 - - 370
10/5/18 11/14/18 OCWA Luncheon Irvine, CA - - 7 45 - 52
10/5/18 9/25/18 CSDA Conference Indian Wells, CA - 205 - - - 205
10/18/18 9/19-20/18 WEF Water Summit Sacramento, CA - - 19 - - 19
11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 6 501 104 - - 611
11/10/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 353 475 - 828
11/10/18 10/26/18 Water Efficiency Legislation Workshop Los Angeles, CA - - 4 - - 4
11/15/18 10/1-31/18 OCWA, OCSD & YL State of the City Address Various Locations - - 154 - - 154
11/28/18 11/25-30/18 ACWA Conference San Diego, CA 8 664 216 - - 887
11/28/18 11/01-30/18 OCWA & MWDOC BOD MEET Various Locations - - 50 - - 50
12/5/18 12/5/18 WEF Workshop - Water Year 2019 - Feast or Famine Irvine, CA - - - 80 - 80
12/5/18 2/27-3/01/19 UWI Conference Palm Springs, CA - 188 - 168 - 356
12/27/18 12/1-31/18 WEF Workshop & WACO Various Locations - - 54 - - 54
- 3,762$
Jones 10/5/18 10/11/18 MWDOC Water Forum Costa Mesa, CA - - - 85 - 85
11/10/18 11/14/18 OCWA Luncheon Irvine, CA - - - 45 - 45
11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 6 506 - 699 - 1,211
11/10/18 11/2/18 ACWA Region 9 Palm Desert, CA - - - 65 - 65
11/10/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 334 475 - 809
11/10/18 10/17/18 OCWA Luncheon Irvine, CA - - 7 - - 7
11/10/18 10/26/18 Water Efficiency Legislation Workshop Los Angeles, CA - - 4 - - 4
11/15/18 10/17-18/18 MWDOC BOD & ACWA Region 10 Various Locations - - 56 - - 56
11/28/18 11/25-30/18 ACWA Conference San Diego, CA - 1,103 283 - - 1,386
11/28/18 11/01-30/18 ACWA Region 9, MWDOC & OCWD Various Locations - - 172 - - 172
12/5/18 11/28-29/18 GRACA - Bridging the Gap San Diego, CA - - - 375 - 375
12/5/18 10/17/18 OCWA Monthly meeting Irvine, CA - - - 45 - 45
12/5/18 2/27-3/01/19 UWI Conference Palm Springs, CA - 188 - 168 - 356
12/27/18 12/1-30/18 MWDOC, WACO, & OCWD Various Locations - - 114 - - 114
- 4,729$
Total Director's 152$ 4,340$ 2,824$ 3,279$ -$ 10,595$ 10,595$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
SECOND QUARTER OF FY 19
OCTOBER - DECEMBER 2018
General Manager
Marcantonio 10/5/18 9/25-26/18 Tri State Water & Sewer Conference Las Vegas, NV 192$ -$ 322$ -$ -$ 514$
10/5/18 9/20/18 OCWA Operator Training Event Irvine, CA - - - 45 - 45
11/10/18 10/22-25/18 AWWA CA-NV Conference Rancho Mirage, CA 40 - 481 - - 521
11/28/18 11/25-30/18 ACWA Conference San Diego, CA - - 116 794 - 910
12/20/18 12/12-15/18 CRWUA Conference Las Vegas, NV - - 108 - - 108
11/15/18 11/1-30/18 Stradling Yocca's Anniversary Celbration & MWDOC Various Locations - - 41 - - 41
11/15/18 10/1-31/18 ACWA Region 10 Dinner & ACWA Region 10 Workshop Mission Viejo, CA - - 55 - - 55
Total GM 232$ -$ 1,124$ 839$ -$ 2,194$ 2,194$
Total Director's & GM 383$ 4,340$ 3,948$ 4,117$ -$ 12,789$ 12,789$
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
2ND QUARTER REPORT FROM 10-01-2018 TO 12-31-2018
FY 19
HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 2 2 3 3 3 13
COMMITTEE MEETINGS ATTENDED 0 0 0 1 1 2
SPECIAL MEETINGS ATTENDED 1 1 1 1 2 6
OTHER MEETINGS ATTENDED 7 21 0 20 24 72
TOTAL MEETINGS ATTENDED QTD 10 24 4 25 30 93 93
DIRECTOR FEES QTD $1,500 $3,600 $600 $3,750 $4,500 $13,950 $13,950
MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500
TRAVEL & CONF. EXPENSES QTD $174 $1,930 $0 $3,762 $4,729 $10,595 $10,595
TRAVEL & CONF. BUDGET QTD $2,160 $2,160 $2,160 $2,160 $2,160 $10,800 $10,800
DIR.FEES AND EXPENSES QTD $1,674 $5,530 $600 $7,512 $9,229 $24,545 $24,545
FEES AND EXPENSES BUDGET QTD $6,660 $6,660 $6,660 $6,660 $6,660 $33,300 $33,300
GEN MGR EXPENSES QTD $2,194 $2,194
GEN MGR TRAVEL/CONF. BUDGET QTD $5,233 $5,233
TOTAL FEES & EXPENSES QTD $1,674 $5,530 $600 $7,512 $9,229 $24,545 $2,194 $26,739
TOTAL FEES & EXPENSES BUDGET QTD $6,660 $6,660 $6,660 $6,660 $6,660 $33,300 $5,233 $38,533
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2018 TO 12-31-2018
FY 19
HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 8 6 9 8 9 40
COMMITTEE MEETINGS ATTENDED 0 1 0 3 1 5
SPECIAL MEETINGS ATTENDED 1 1 1 1 2 6
OTHER MEETINGS ATTENDED 14 38 0 41 47 140
TOTAL MEETINGS ATTENDED QTD 23 46 10 53 59 191 191
DIRECTOR FEES QTD $3,450 $6,900 $1,500 $7,950 $8,850 $28,650 $28,650
MEETING FEES BUDGET QTD $9,000 $9,000 $9,000 $9,000 $9,000 $45,000 $45,000
TRAVEL & CONF. EXPENSES QTD $199 $1,930 $0 $7,475 $6,763 $16,367 $16,367
TRAVEL & CONF. BUDGET QTD $4,320 $4,320 $4,320 $4,320 $4,320 $21,600 $21,600
DIR.FEES AND EXPENSES QTD $3,649 $8,830 $1,500 $15,425 $15,613 $45,017 $45,017
FEES AND EXPENSES BUDGET QTD $13,320 $13,320 $13,320 $13,320 $13,320 $66,600 $66,600
GEN MGR EXPENSES QTD $3,828 $3,828
GEN MGR TRAVEL/CONF. BUDGET QTD $10,467 $10,467
TOTAL FEES & EXPENSES QTD $3,649 $8,830 $1,500 $15,425 $15,613 $45,017 $3,828 $48,845
TOTAL FEES & EXPENSES BUDGET QTD $13,320 $13,320 $13,320 $13,320 $13,320 $66,600 $10,467 $77,067
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: February 12, 2019
To:Board of Directors
Funding Source:Developer Funded
From:Marc Marcantonio, General
Manager
Account No:2-2600
Job No:J2019-06S
Presented By:Rosanne Weston, Engineering
Manager
Dept:Engineering
Prepared By:Ricardo Hipolito Jr.,
Engineering Tech II
Subject:Terms and Conditions for Sewer Service with Ted And Maria C. Matsumoto,
16941 Bastanchury Road
SUMMARY:
Ted and Maria C. Matsumoto requested sewer service to their home located at 19641
Bastanchury Road. The property is approximately 0.463 acres and is located within the District's
Western Service Area. An exhibit depicting the project location is attached for your reference.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Sewer Service with Ted And
Maria C. Matsumoto, 16941 Bastanchury Road, Job No. 2019-06S.
DISCUSSION:
The applicant's property is located within Drainage Area 2 of the District's Sewer Service Area.
The District has an existing 8-inch sewer main in Bastanchury Road that terminates at the
existing manhole near Merienda Ln. The applicant is required to install 140 linear fee of new
8-inch diameter sewer line fronting their property within Merienda Ln., two manholes, and a sewer
lateral in accordance with the District's Rules and Regulations for Sewer Service and
in compliance with the District's Sewer Standards and Specifications.
The Terms and Conditions for Sewer Service with Ted and Maria C. Matsumoto are attached for
your consideration.
ATTACHMENTS:
Name:Description:Type:
201906S_T_C.pdf Agreement Agreement
201906S_Exhibit.pdf Exhibit Exhibit
Date: February 12,2019
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: TED & MARIA C. MATSUMOTO
LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201906S LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
Page 2 of 5
NAME OF APPLICANT: TED & MARIA C. MATSUMOTO
LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water and/or Sewer facilities.
14) The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Water Service.
15) The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
16) The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
18) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the Standard Specifications and
Drawings for Construction of Domestic Water and Sewer Facilities. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
Page 3 of 5
NAME OF APPLICANT: TED & MARIA C. MATSUMOTO
LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA
20) The applicant’s engineer shall provide a computer hydraulic analysis report
to confirm that the District’s existing water system can accommodate the
project.
21) The applicant’s water facilities (on-site) shall be District owned and
maintained.
22) The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
23) The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
24) The applicant shall install water Sampling Station(s) in conformance with
the District’s Standard Specifications and Drawings for Construction of
Domestic Water and Sewer Facilities.
25) The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
26) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
27) All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
28) The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
29) The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
30) The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
31) The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
32) The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new buildings.
Page 4 of 5
NAME OF APPLICANT: TED & MARIA C. MATSUMOTO
LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA
33) The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
34) The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
35) The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
36) The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
37) The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
38) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
39) X The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Sanitary Sewer Service.
40) X The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
41) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
42) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and the Standard Specifications and Drawings
for Construction of Domestic Water and Sewer Facilities. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
43) The applicant’s engineer shall provide sewer flow calculations to confirm
that the District’s existing sewer system can accommodate the peak
wastewater generation from the project.
44) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
Page 5 of 5
NAME OF APPLICANT: TED & MARIA C. MATSUMOTO
LOCATION OF PROJECT: 16941 BASTANCHURY ROAD, YORBA LINDA
45) X The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
46) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Standard
Specifications and Drawings for Construction of Domestic Water and Sewer
Facilities.
47) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
48) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
49) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
50) The applicant shall construct approximately 140 feet of new 8-inch
diameter sewer main with two manholes and one sewer lateral, per
approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the DATE
Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and/or Sewer Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
jz-�l
PROP. o �� o
��� ���� ✓`. MANHOLE + EX.LANDSCAPE AREA
T� T T T PROPOSED TERMINAL
MANHOLE
MERIENDA LN (PVT. STREET) /
EXACPAVEMEN i y
JQ PROP. X 9dI1C;.{�1N!y'.'.r' PROPOSED 8"
4"SEWER SEWER MAIN
LATERAL
�/:.
/ w
�J 16941 BASTANCHURY ROAD 1 0 a
Ld
/ JV EX. RESIDENCE o w N
O90
Q a BAS—ANCHURY RD
F
PROJECT
SITE
/
\ / VICINITY MAP
N
LOCATION MAP NOT TO SCALE
PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE:
1717 E. MIRALOMA AVENUE FOR 2/12/2019
16941 BASTANCHURY ROAD, YORBA LINDA
PLACENTIA, CALIFORNIA 92870 FILENAME:
(714) 701-3100 2019-06S
ITEM NO. 7.6
AGENDA REPORT
Meeting Date: February 12, 2019 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Marc Marcantonio, General
Manager
Account No:1-2600
Job No:201905
Presented By:Rosanne Weston, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ariel Bacani, Engineering
Technician II
CEQA Compliance:N/A
Subject:Terms and Conditions for Water Service with Joseph Miller, 4892 Main Street
SUMMARY:
Joseph Miller proposes to demolish an existing commercial building and rebuild it for a restaurant
business. The building is located on 4892 Main Street, in the City of Yorba Linda, as shown in the
attached exhibit.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water Service with Joseph
Miller, 4892 Main Street, Job No. 201905.
DISCUSSION:
The District has an existing Zone 2, 8-inch water pipeline in Main Street that is adequate in size
and of sufficient pressure to serve the project. The applicant is conditioned by the Orange County
Fire Authority to provide a private fire suppression system for the existing building. The District
will require a double check detector assembly and isolation valve to separate the private system
from the public water system, as depicted in the attached exhibit. The applicant also requests to
upsize the existing water service due to the expected water demand required for a restaurant
business.
The proposed project is located within Drainage Area "2" of the District's Sewer Service Area. The
property has an existing 4-inch sewer lateral connection that was recently replaced by the Yorba
Linda Town Center project. The applicant shall provide flow calculations to determine if the sewer
lateral is adequately sized for the expected wastewater generation.
STRATEGIC PLAN:
G1 2A - Evaluate feasibility of providing additional water services within the region.
ATTACHMENTS:
Name:Description:Type:
201905_T_C.docx Agreement Agreement
201905_Exhibit.pdf Exhibit Exhibit
Date: FEBRUARY 12, 2019
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER SERVICE
NAME OF APPLICANT: JOSEPH MILLER
LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201905 SEWER: N/A LOT(S): N/A
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
4) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
5) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
6) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
7) The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
Page 2 of 5
NAME OF APPLICANT: JOSEPH MILLER
LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA
8) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
9) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
10) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
11) X The applicant shall provide, per the District specifications, the "As Built"
AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities.
12) X The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Water Service.
13) X The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
14) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
15) X The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
16) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
17) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the Standard Specifications and
Drawings for Construction of Domestic Water and Sewer Facilities. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
18) The applicant’s engineer shall provide a computer hydraulic analysis report
to confirm that the District’s existing water system can accommodate the
project.
19) The applicant’s water facilities (on-site) shall be District owned and
maintained.
20) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
Page 3 of 5
NAME OF APPLICANT: JOSEPH MILLER
LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA
21) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
22) The applicant shall install water Sampling Station(s) in conformance with
the District’s Standard Specifications and Drawings for Construction of
Domestic Water and Sewer Facilities.
23) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
24) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
25) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
26) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
27) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
28) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
29) X The applicant shall install a pressure regulator in all buildings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
30) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
31) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
32) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly.
33) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
Page 4 of 5
NAME OF APPLICANT: JOSEPH MILLER
LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA
34) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
35) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
36) The applicant shall complete an Application to and Agreement with the
Yorba Linda Water District for Sanitary Sewer Service.
37) The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
38) The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
39) The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and the Standard Specifications and Drawings
for Construction of Domestic Water and Sewer Facilities. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
40) X The applicant’s engineer shall provide sewer flow calculations to confirm
that the District’s existing sewer system can accommodate the peak
wastewater generation from the project.
41) The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
42) X The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
43) The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Standard
Specifications and Drawings for Construction of Domestic Water and Sewer
Facilities.
44) The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
45) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
Page 5 of 5
NAME OF APPLICANT: JOSEPH MILLER
LOCATION OF PROJECT: 4892 MAIN STREET, YORBA LINDA
46) The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
47) The applicant shall install one fire service line and upsize the existing water
service and meter, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the February
12, 2019 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application To and Agreement with the Yorba Linda Water District for
Water Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
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YORBA LINDA WATER DISTRICT PROPOSED WATER SERVICE DATE:
el 1717 E. MIRALOMA AVENUE FOR 4892 MAIN ST. 2/12/2019
PLACENTIA, CALIFORNIA 92870 JOSEPH MILLER FILENAME:
(714) 701-3100 201905
ITEM NO. 7.7
AGENDA REPORT
Meeting Date: February 12, 2019 Budgeted:Yes
Total Budget:$7.8M
To:Board of Directors Cost Estimate:$7.3M
From:Marc Marcantonio, General
Manager
Job No:J2010-11B
Presented By:Rosanne Weston, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Bryan Hong, Principal Engineer CEQA Compliance:MND
Subject:Approval of Change Order No. 4 for the Fairmont Booster Pump
Station Upgrade Project
SUMMARY:
Construction of the Fairmont Booster Pump Station Upgrade Project is almost complete.
Submitted for consideration is Change Order No. 4.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 4 for $15,675.25 and 28
additional calendar days to Pacific Hydrotech Corporation for construction of the Fairmont
Booster Pump Station Upgrade Project, Job No. 2010-11B.
DISCUSSION:
In accordance with the contract documents, Pacific Hydrotech Corporation has submitted Change
Order No. 4 due to plan omissions, clarifications, weather delays and additional work. A copy of
Change Order No. 4 is attached for reference. The contractor has requested an increase of
$15,675.25 and a 28 calendar day extension for the project as described in detail below.
• The conduits and wiring for brine tank instruments were not shown on the contract
drawings. The contractor requested clarification that resulted in additional labor and
materials. The cost for this additional work is $2,167.84.
• The manufacturer of the chlorine generation system installed a water heater based on
information in the contract specifications, and the electrical subcontractor installed a bucket
and breaker for the water heater. District staff subsequently determined that the water
heater, bucket and breaker were not needed; however, the work had already completed.
After negotiations to settle this change order, the contractor agreed to submit half of the cost
of the breaker without any markup. The cost for this additional work is $1,211.59.
• The hardware schedule listed in the contract drawings specified the requirements for each
door in the pump station. The contractor found that the specified hardware will not work for
the doors with card readers. The contractor recommended installing electrified door strikes
as a solution. The cost for this additional work is $2,913.75.
• The contractor requested a contract time extension of 28 days to complete the remaining
work. This request includes all of the delays that occurred in the project to date. The
contract delays occurred as a result of: weather; additional time needed during the start-up
phase while District staff conducted testing on pumps to determine deficiencies; additional
time needed by District staff to make operational changes; and time needed to clarify
changes and resolve issues related to incomplete contract documents prepared by design
consultant.
The status of the construction contract with Pacific Hydrotech Corporation is as follows:
• The current contract is $7,297,599.39 and 821 calendar days.
• If approved, Change Order No. 4 adds $15,675.25 (a 0.2% construction cost increase) and
28 calendar days to the project.
• If approved, the revised construction contract is $7,313,274.64 and 849 calendar days. The
cumulative construction cost increase for CO#1, CO#2, CO#3 and CO#4 would be 5.8%.
District staff has reviewed this change order request and recommends approval.
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement with
Pacific Hydrotech Corporation in the amount of $6,911,100.00 for the Fairmont Booster Pump
Station Upgrade Project, Job No. 2010-11B.
The Board of Directors approved Change Order No. 1in the amount of $220,647.28 on
September 26, 2017. The Board of Directors approved Change Order No. 2 in the amount of
$108,819.00 on December 12, 2017. The Board of Directors approved Change Order No. 3 in
the amount of $57,033.11 on June 26, 2018.
ATTACHMENTS:
Name:Description:Type:
PHC_CO_4.pdf Backup Material Backup Material
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 4
DATE 02/01/19
Page 1 of 1
CONTRACT NAME: Fairmont Pump Station Upgrade CONTRACT AMT.: $7,297,599.39 DAYS: 821
CONTRACTOR: Pacific Hydrotech Corporation THIS CHANGE: $15,675.25 DAYS: 28
(0.2%)
PROJECT NUMBER: J2010-11b
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $7,313,274.64 DAYS: 849
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
TIME
/OR +EXTENSION
—DECREASE IN /OR-
CONTRACT
OR-
CONTRACT REDUCTION
AMOUNT($) (DAYS)
1) PCO#36: Conduit and wire for brine tank instruments I $2,167.84 0
2) PCO#39: Bucket and breaker for water heater I $1,211.59 I 0
3) PCO#40: Electric door strikes I $2,913.75 I 0
4) PCO#42: Mercoid pressure switches I $9,382.07 I 5
5) PCO#43: Adverse weather delay I $0.00 I 5
6) PCO#44: Contract time extension for delays during startup and additional work I $0.00 I 18
NET CHANGE I $15,675.25 I 28
REVISED CONTRACT AMOUNT AND TIME I $7,313,274.64 I 849
The amount of the contract will be increased<desreased>by the sum of$15,675.25 and the contract time shall be increased-desreased>by
28 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time
allowed, if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and
perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items.This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full,final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced
changes.
RECOMMENDED: /ENGINEER DATE: 2/1/19
Bryan Hong
Principal Engineer,YLWD
ACCEPTED: - - DATE:
/CONTRACTOR
Kirk Harris / I
Presiden , Pacific Hydrotech Corporation
APPROVED: DATE:
/OWNER
Rosanne Weston
Engineering Manager,YLWD
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Alternate Water Rate Structures - Presentations by EOCWD and Mesa Water
ATTACHMENTS:
Name:Description:Type:
Mesa_Water_Uniform_Rate.pdf Backup Material Backup Material
Crafting Water Rates for
Revenue Stability and Conservation:
Uniform Rates
Paul E. Shoenberger,P.E.
Mesa Water General Manager
Wednesday, January 28,2015
1 *Presented to YLWD Board of Directors on February 12, 2019.
Orange County,CA
2
Historical Water Consumption in OC
800,000
700,000
600,000
500,000
400,000
300,000
'03-04 '04-05 '05-06 '06-07 '07-08 '08-09 '09-10 10-11 11 -12 12-13 13-14 14-15
[1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most
recent data involve some estimation.
[2] Projection of FY 14-15 water use estimated by MWDOC based on partial-year data.WATER USE(AF)3
Credit Rating
398
254
Rating
AAA
AA
A
Days Cash
671
Source: Fitch Ratings 2014 Water and Sewer Medians4
Mesa Water District
FY 15 Reduction in Potable Consumption
Estimated Impact on Net Income
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
0%5%10%15%20%
Reduction in Net Income
24
Days Cash
48
Days Cash
5
California Agencies
8.0%
58.0%
32.4%
1.2%0.4%0%
10%
30%
20%
50%
40%
60%
70%
BB
All Rating Agency Water Credits
AAA AA A BBB
*Sources: Bloomberg Database, Fitch Medians, Moody's Analysts
6
CREDIT RATING
Debt Coverage Ratio Cash-on-Hand
(Reserves)Days Cash Ratio
BUDGET - Revenues
- Expenses
7
Mesa Water District
Revenue Stability
•Uniform Rates
•Prudent Reserves
•Adjust As Needed
–AAA Rating
8
Mesa Water District
Conservation Pricing &Performance
•Uniform rates
•No taxes-revenues from rates
•Voluntary conservation-strong signal
9
Uniform Rates:
Strong Price Signal to Conserve
COST
Water Use (Units)
10
OC Water Agencies’Revenues:
Volumetric v.Non-Volumetric
Source: Municipal Water District of Orange County Rate Survey
Water®A B C D E F G H I
FY 2012 Volumetric v. Non-Volumetric Revenues
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Mesa Agency Agency Agency Agency Agency Agency Agency Agency Agency
Volumetric Revenue Non-Volumetric Revenue
11
12
The value of water
and water
conservation
Data Sources:
California State Controller's Office, Special Districts Water Enterprise -Revenues, Expenses and Changes in Fund Equity
Commodity/Fixed rate revenue shares –RFC Rate Survey 2015
“Mesa Water Saver”Campaign
•Loads –full loads, quick cycle
•Lawns –water once weekly
•Leaks –take the “Tank Challenge”
(check for and fix leaks)
13
Mesa Water District
Conservation Results
•Achieved 20% by 2020
•89 gallons PCD residential
•Customers control water bill
•“High-Touch”communications
14
Proposition 218
Water Rates Compliance
•CA Constitution Articles X &XIII
•Bighorn, Palmdale
•City of San Juan Capistrano
15
Conclusion: Uniform Rates
Conservation Performance
•Volumetric rates provide strong price signal to conserve
•Voluntary “high-touch”conservation
•Prop 218 compliance
Revenue Stability
•Set a financial goal from AAA to A(reserves)
•Adjust rates as necessary
•Plan ahead
16
17
Water Conservation Performance
by Rate Structure
June 2015 –February 2016
18
Water Conservation Performance
Statewide
0
50
100
150
200
250
300
350
400
450
All Agencies
55% Success
4/20
218/399
0
5
10
15
20
25
Budget-Based Rates
80% Failure
16/20
June 2015 –February 2016
Key: = Success; = Failure19
Water Conservation Performance
Orange County
0
5
10
15
20
Uniform
86% Success
10/18
6/7 4/5
Tiered
55% Success
Budget
80% Failure
June 2015 –February 2016
Key: = Success; = Failure20
Water Conservation Performance
June 2015 –February 2016
•Budget-Based Rates Agencies:
-80% Failure Rate
21
Budget-Based Rates –20 Statewide
Water Supplier Rate Structure
(SF-Resi) *Hydrologic Region Conservation
Standard
Cumulative Percent
Saved (June15-Feb16)
Missed Conservation
Standard by % **
Coachella Valley Water District Budget Colorado River 36%24.8%-11.2%
Indio Water Authoritiy Budget Colorado River 32%21.3%-10.7%
Eastern Municipal Water District -Retail Budget South Coast 28%18.0%-10.0%
Western Municipal Water District Budget South Coast 32%22.7%-9.3%
City of Corona Budget South Coast 28%19.0%-9.0%
Rancho California Water District Budget South Coast 36%28.4%-7.6%
City of San Juan Capistrano Budget South Coast 28%20.6%-7.4%
Las Virgenes Municipal Water District Budget South Coast 36%28.6%-7.4%
Palmdale Water District Budget South Lahontan 32%24.9%-7.1%
Ventura County Waterworks Dist. #1 Budget South Coast 32%25.4%-6.6%
Elsinore Valley Municipal Water District Budget South Coast 28%22.5%-5.5%
Laguna Beach County Water District Budget South Coast 24%20.1%-3.9%
East Valley Water District Budget South Coast 28%24.2%-3.8%
Monte Vista Water District Budget South Coast 24%22.2%-1.8%
Irvine Ranch Water District Budget South Coast 16%15.0%-1.0%
Moulton Niguel Water District Budget South Coast 20%19.4%-0.6%
El Toro Water District Budget South Coast 24%24.8%+0.8%
Arvin Community Services District Budget Tulare Lake 28%31.7%+3.7%
Valencia Water Company Budget South Coast 24%29.8%+5.8%
California American Water -
Monterey Service Area Budget Central Coast 8%18.0%+10.0%
Grand Average 27%23.1%-4.1%
* Based on single-family residential accounts. Source: CUWCC BMP Reports, AWWA Water Rate Study 2013, Agency Websites
** Positive indicates agency exceeded target, Negative indicates agency fell short of target.
Source: SWRCB Supplier Conservation Compliance Summary Table:
http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf
22
Orange County –Various Rates
Water Supplier Rate Structure
(SF-Resi) *
Conservation
Standard
Cumulative Percent Saved (June15-
Feb16)
Missed Conservation
Standard by % **
Serrano WD ****Uniform 36%39.4%+3.4%
Anaheim, City of Uniform 20%22.0%+2.0%
Mesa Water District Uniform 20%21.5%+1.5%
Huntington Beach, City of Uniform 20%21.0%+1.0%
East Orange CWD Uniform 36%36.4%+0.4%
Yorba Linda WD Uniform 36%36.4%+0.4%
Newport Beach, City of Uniform 28%20.2%-7.8%
Seal Beach, City of Tiered 8%16.0%+8.0%
Golden State WC, West Orange Tiered 16%20.8%+4.8%
Santa Ana, City of Tiered 12%16.5%+4.5%
South Coast WD Tiered 24%26.8%+2.8%
La Palma, City of Tiered 20%22.8%+2.8%
Buena Park, City of Tiered 20%22.1%+2.1%
Fountain Valley, City of Tiered 20%21.6%+1.6%
San Clemente Tiered 24%25.1%+1.1%
Garden Grove, City of Tiered 20%20.9%+0.9%
Golden State WC, Placentia Tiered 24%24.6%+0.6%
Santa Margarita WD ***Tiered 24%23.7%-0.3%
Trabuco Canyon WD Tiered 28%27.7%-0.3%
Orange, City of Tiered 28%26.2%-1.8%
Westminister, City of Tiered 20%18.1%-1.9%
Tustin, City of Tiered 28%25.5%-2.5%
Brea, City of Tiered 24%20.2%-3.8%
La Habra, City of Tiered 28%20.6%-7.4%
Fullerton, City of Tiered 28%19.9%-8.1%
El Toro WD Budget 24%24.8%+0.8%
Moulton Niguel WD Budget 20%19.4%-0.6%
Irvine Ranch WD Budget 16%15.0%-1.0%
Laguna Beach CWD Budget 24%20.1%-3.9%
San Juan Capistrano Budget 28%20.6%-7.4%
* Based on single-family residential accounts. Some agencies have different structures for different account classes.
** Positive indicates agency surpassed target, Negative indicates agency fell short of target.
*** Agency's rate structure changed from Tiered to Budgets in Feb 2016.
**** Agency data is from June-Dec 2015, as production fell below 3,000 AF threshold.
Source: SWRCB February 2016 Supplier Conservation Compliance Summary Table:
http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf
23
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Directors' Reports
·Intergovernmental Meetings, Conferences, and Events
SUMMARY:
The Directors will report on their attendance at the following events:
1. MWDOC/OCWD Joint Planning Committee - January 23, 2019 (Jones)
2. OCSD Board - January 23, 2019 (Hawkins)
3. GRAC Conference - January 28-29, 2019 (Jones)
4. CA Data Collaborative Workshop - January 29, 2019 (Miller)
5. ISDOC - January 31, 2019 (Jones/Nederhood)
6. WACO - February 1, 2019 (Miller/Nederhood)
7. ISDOC Executive Committee - February 5, 2019 (Nederhood)
8. YL City Council - February 5, 2019 (Hall)
9. MWDOC Board - February 6, 2019 (Miller/Nederhood)
10. Safe and Affordable Drinking Water Informational Hearing - February 6, 2019 (Jones)
11. OCSD Operations Committee - February 6, 2019 (Jones)
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
·Minutes of meeting held January 24, 2019 at 4:00 p.m.
·Next meeting scheduled March 28, 2019 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
2019-01-24_-_Minutes_-_YLWD-MWDOC-OCWD.docx Minutes Minutes
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD
Thursday, January 24, 2019, 4:00 P.M.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Brooke Jones, President John DeCriscio, Operations Manager
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
MWDOC COMMITTEE MEMBER MWDOC STAFF
Brett R. Barbre, President Rob Hunter, General Manager
OCWD COMMITTEE MEMBER OCWD STAFF
Roger Yoh, Director Mike Markus, General Manager
3. PUBLIC AND COMMENTS
None.
4. DISCUSSION ITEMS
4.1. MWD Water Supply Conditions and Outlook
MWD has about 2.5 AF storage and may end above 2.5 AF if rainfall
conditions continue. Rainfall for this year was 10.12 inches to date and the
annual average is about 13 inches. Prado Dam is full and slow releases
are being made behind the dam.
4.2. Condition of OCWD Groundwater Basin, Water Purchased for Recharge,
and In-Lieu Recharge
OCWD purchased 40,000 AF this year of the 65,000 that is purchased
annually from MWD by end of June.
4.3. PFOS/PFOA Testing and Mitigation
Certification of OCWD’s laboratory to test PFOS/PFOA is expected in
February. A PFOS/PFOA Producers workgroup meeting will be held on
February 20, 2019. A SAWPA PFOS/PFOA workgroup meeting will be
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 2
held later that day with WWTP dischargers, regulatory agencies,
laboratories and potentially affected producers.
4.4. Huntington Beach Desalination Project
The permit from the regional board is expected to be issued by the end of
the year and it will go to Coastal Commission the first quarter of next year.
OCWD will need to build pipelines to transport the water from the project
fence line to its facilities. OCWD has been meeting with various cities to
ascertain if there is interest in purchasing the water. OCWD may elect to
inject the water into the groundwater basin and would then increase the
BPP to around 80% or more.
4.5. MNWD Groundwater Basin Storage Proposal
Moulton Niguel Water District (MNWD) is paying for the feasibility study,
which can be used as a guide to evaluate storage arrangements with
other parties. This program has to be a benefit to all groundwater
producers. The majority of producers are in opposition to this proposal and
have expressed their concerns to OCWD and MWDOC.
4.6. California WaterFix Project
Studies are progressing and all permits may be issued soon. Design of the
two tunnels is proceeding and the project is expected to be online in 15
years.
4.7. North and South Basin Projects
North Basin: OCWD requested an NPL listing for a designation as a
Superfund site. By the end of 2019, the site may be listed. OCWD is still
meeting with Northrop (one of the major PRPs) and hopes to settle with
them.
South Basin: Negotiations with PRPs are proceeding. A judge and trial
date have been set. OCWD has settled with some of the smaller PRPs
and is hopeful in settling with about one doze PRPs.
4.8. YLWD Well Projects
Well 22: 100% plans for well equipping are being finalized and
construction is expected to commence early this year. Clarification with
Fish and Wildlife has been requested regarding restrictions for
construction during bird nesting periods (a 6-month window). One year is
needed to construct improvements.
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held January 24, 2019 at 4:00 p.m. 3
Well 23: YLWD met with Chris Olsen and Daniel Park (OCWD) in
December and walked potential well sites at the Warner Basin. YLWD
submitted an exhibit showing optional locations for Well 23.
4.9. Future Agenda Items
OCWD Budget Update
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:04 p.m.
RPW
ITEM NO. 10.3
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Joint Agency Committee with City of Placentia
(Jones/Hawkins)
·Minutes of meeting held January 22, 2019 at 8:30 a.m.
·Next meeting yet to be scheduled.
ATTACHMENTS:
Name:Description:Type:
2019-01-21_-_Minutes_-_YLWD-City_of_Placentia.docx Minutes Minutes
Minutes of the YLWD-City of Placentia Joint Agency Committee Meeting Held January 22, 2019 at 8:30 a.m. 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT AGENCY COMMITTEE MEETING WITH CITY OF PLACENTIA
Tuesday, January 22, 2019, 8:30 AM
Placentia City Hall – 401 E Chapman Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called to order at 8:30 a.m.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Brooke Jones, President Brett R. Barbre, Asst General Manager
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
PLACENTIA COMMITTEE MEMBERS PLACENTIA STAFF
Rhonda Shader, Mayor Damien Arrula, City Administrator
Ward Smith, Mayor Pro Tempore Luis Estevez, Director of Public Works
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Connecting Customers with Septic Tanks to Wastewater Collection System
Mr. Barbre mentioned that YLWD is looking at creating Community Facility
Districts (CFD) to assist customers in transitioning from septic tanks to
discharging to public sewers. Several homes on Rose Drive are located
within YLWD, but are best served by tying into Placentia’s sewer system.
This would require YLWD and Placentia to enter into a formal agreement
to make this happen.
Mayor Shader remarked that her church is on septic in this area. Mr.
Estevez mentioned that Placentia updated its master plan last year, which
is available on their website. After checking the master plan, the next step
would be to conduct a sewer system capacity analysis. Ms. W eston and
Mr. Estevez agreed to get together to discuss: Orange County Sanitation
District’s plans for diverting Placentia and YLWD’s sewage flow to Plant 1;
regulations requiring property owners to connect to the sewer system and
abandon septic systems; and educational materials/handout on CFDs to
be shared with property owners.
Minutes of the YLWD-City of Placentia Joint Agency Committee Meeting Held January 22, 2019 at 8:30 a.m. 2
4.2. City Fees for Street Paving/Repairs
Mr. Estevez mentioned that Placentia has recently updated paving
requirements and will be proposing a pavement moratorium program.
Their plan is to pave all of the streets that require paving by 2023. Mr.
Estevez will be sending out notices to YLWD and other stakeholders
regarding an upcoming quarterly utility coordination meeting.
4.3. Future Requests for Proposals for Sewer Line Cleaning
YLWD recently purchased a second camera truck and will use the truck to
identify the areas of the sewer system that require more frequent cleaning.
This prevents YLWD from cleaning clean sewers and reduces cleaning
costs and wear and tear on the sewers from excessive cleaning. YLWD is
interested in providing sewer line cleaning and other strategic services for
Placentia to help them reduce costs to their customers.
Mr. Barbre briefed Placentia on the water tax, which YLWD will include on
customer bills as a separate line item. Mr. Arrula would like to get a copy
of the handout that YLWD will be providing to its customers regarding the
water tax.
Mayor Shader and Mr. Barbre agreed to continue to meet quarterly and to
invite Golden State Water to participate every 6 months.
5. ADJOURNMENT
5.1. The meeting was adjourned at 9:30 a.m.
RPW
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: February 12, 2019
Subject:Meetings from February 13 - March 31, 2019
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance By
February
OC LAFCO Wed, Feb 13 8:15 AM TBD
ACWA Water Quality Committee Wed, Feb 13 10:00 AM Miller
YL Planning Commission Wed, Feb 13 6:30 PM Hawkins (As Needed)
District Offices Closed Mon, Feb 18 7:00 AM
WACO Planning Committee Tue, Feb 19 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Feb 19 9:30 AM Jones (As Needed)
YL City Council Tue, Feb 19 6:30 PM Miller
First Responders Appreciation Breakfast Wed, Feb 20 7:00 AM Hawkins/Jones
MWDOC Board Wed, Feb 20 8:30 AM Miller/Nederhood
SAWPA Commission Wed, Feb 20 9:30 AM TBD
OCWA Luncheon Wed, Feb 20 11:30 AM TBD
SAWPA Emerging Constituents Workgroup Wed, Feb 20 1:30 PM Miller
OCWD Board Wed, Feb 20 5:30 PM Jones
ACWA Groundwater Committee Thu, Feb 21 10:00 AM Jones
MWDOC Water Policy Forum Thu, Feb 21 5:30 PM Jones
Water Utility Workshop Tue, Feb 26 10:00 AM Miller
Board of Directors Regular Meeting Tue, Feb 26 6:30 PM
UWI Spring Conference Wed, Feb 27 8:00 AM Jones/Nederhood
OCSD Board Wed, Feb 27 6:00 PM Hawkins
YL Planning Commission Wed, Feb 27 6:30 PM Hawkins (As Needed)
UWI Spring Conference Thu, Feb 28 8:00 AM Jones/Nederhood
March
WACO Fri, Mar 1 7:30 AM TBD
UWI Spring Conference Fri, Mar 1 8:00 AM Jones/Nederhood
ISDOC Executive Committee Tue, Mar 5 7:30 AM Nederhood
SAWPA Commission Tue, Mar 5 9:30 AM Jones (As Needed)
YL City Council Tue, Mar 5 6:30 PM Nederhood
MWDOC Board Wed, Mar 6 8:30 AM Miller/Nederhood
SAWPA Commission Wed, Mar 6 9:30 AM TBD
OCSD Operations Committee Wed, Mar 6 5:00 PM _____
OCWD Board Wed, Mar 6 5:30 PM Jones
Board of Directors Regular Meeting Tue, Mar 12 6:30 PM
OC LAFCO Wed, Mar 13 8:15 AM TBD
YL Planning Commission Wed, Mar 13 6:30 PM Hawkins (As Needed)
Joint Committee with City of Yorba Linda Mon, Mar 18 4:00 PM Jones/Hawkins
WACO Planning Committee Tue, Mar 19 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Mar 19 9:30 AM Jones (As Needed)
YL City Council Tue, Mar 19 6:30 PM Jones
MWDOC Board Wed, Mar 20 8:30 AM Miller/Nederhood
SAWPA Commission Wed, Mar 20 9:30 AM TBD
OCWA Luncheon Wed, Mar 20 11:30 AM TBD
OCWD Board Wed, Mar 20 5:30 PM Jones
Board of Directors Regular Meeting Tue, Mar 26 6:30 PM
OCSD Board Wed, Mar 27 6:00 PM Hawkins
YL Planning Commission Wed, Mar 27 6:30 PM Hawkins (As Needed)
ISDOC Thu, Mar 28 11:30 AM TBD
Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 28 4:00 PM Jones/Hawkins
As of February 4, 2019
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
ITEM NO. 7.3.
FY19 ACTUAL VS BUDGET
2,500.0
2,308.0 2,334.1
a2,137.1
2,276.9 2,284.0 2,048.1
2,000.0 1,914.0
1,852.4
2,007.9
1,639.1
1,782.2 1,546.3
LL 1,500.0 1,56 . 1,362.4
� 1,167.1
0 1,110.5 1,055.7
1,000.0
980.0 979.
500.0 567.
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr_19 May-19 Jun_19
BUDGET —8--TOTAL
DEMAND DEMAND
(AF) (AF)
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
ITEM NO. 7.3.
FY19 - Production
2,500.0
2308 2334
2137
2,000.0
1852
1546 20.7
1,500.0
1111
5.9
1,000.0
1,439.6
1,238.6
500.0 0
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
�CPTP[GW] �GW IMPORT -Budget
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
ITEM NO. 7.3.
FY19 - Retail Consumption
Normalized
1,200,000.0
1,000,000.0
9032
879113
800,000.0 773350
703146
729,019.0 606497
LL
� 600,000.0 -
568,209.
533,732.0 544,77
400,000.0
200,000.0 1 1
1 i• ':1 1
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
iiiiiiiiiiiiiiiiiiiiiiCornmercial Irrigation Residential -Budgeted
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
ITEM NO. 7.3.
JANUARRY FEB.) RUARRY
Rainfall and ETo Rainfall and ETo
60.00 2.50 60.00 2.50
50.00 2.00 50.00 2.00
LL 40.00 M M — LL 40.00
Q 1.50 N Q �� 1.50 N
E 30.00 - - - �� �. ` E 30.00 Sol J__
o ������ 1.00 0 1.00
20.00 - - - - - - �' 20.00
r i 0.50 i 0.50
10.00 - - - - - - - - r r 10.00 ,
� r
0.00 - �- - - - --- ---- ---- - 0.00 0.00 - - -- 0.00
D
v v v v v LL v v v D D D D D D D D D D D D D D D D D D D D D D D D D D D
c c c c c c c c c c r v o a v v v v d a v v v v v a o v a v
LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
w a, O N M a Ln to t` W m O N N M T Ln to ri W
�Groundwater �OC-36 �Import Water Consumption —ETo ------Rainfall �Groundwater �11111 OC-36 �Import Water Consumption —ETo ------Rainfall
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
ITEM NO. 7.3.
FY19 PRODUCTION
2,500.0
2,308.0 2,334.1
a2,137.1
2,276.9 2,284.0 2,048.1
2,000.0 1,914.0
1,852.4
2,007.9 2,048.1
1,639.1 1,914.0
1,782.2 1,546.3
1,500.0 362.4,
1
1,56 . 1,557.1
1
1,110.5 ,167.1
0 1,055.7 226.2
1,000.0
980.0 979.0
500.0
567.3
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19
BUDGET —8--TOTAL
DEMAND DEMAND
(AF) (AF)
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
ITEM NO. 7.3.
FY19 - Retail Consumption
1000000
906413
900000 a 879377
903279
87911 798298
800000 769885
773350 703146 700084 769885
700000
643000 00084
651450 606497
600000
578700
500000 453826 522753
418179
400000 415956
409056 392065
300000
311967
200000
100000
0
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19
-Budget Volume -Actual&Projected Volume
MATERIALS SUBMITTED BY: Kaden Young
MEETING DATE: February 12, 2019
Crafting Water Rates for
Revenue Stability and Conservation :
Uniform Rates
AXV ITEM NO. 8.1.
MesaWater
Paul E. Shoenberger, P. E.
Water General Manager
Wednesday, January 28, 2015
ITEM NO.
Orange County, CA
■ 1� ����E1 Ir Lt - -
■■�r■iiiiiT!'""� ■ 1
ss .Lf■■■ L■wy��
w
� ♦f
u
County q
o n City _
o �
Boundaries
FebruaryMATERIALS SUBMITTED BY: Paul Shoenberger A
MEETING DATE: 1
ITEM NO.
Historical Consumption
8001000
00 000 '4?0%
•
•
6001000
Cn
00 000
00 000
00 000
'03-04 '04-05 '05-06 '06-07 '07-08 '08-09 '09-10 10-11 11-12 12-13 13-1414-1
11111111
[1] Consumption includes pota , recycled and non-potable usage; excludes Barrier and Spreading water. The most
recent data involve some estimation.
[2] Projection of FY 14-15 water use estimated by MWDOC based on partial-yeardata._ _
MATERIALS SUBMITTED BY: Paul Shoenl•e—rger '
MEETING DATE: February 12, 2019
ITEM NO. 8.1.
CREDIT RATIN
Cash-on-Hand
Debt Coverage Ratio (Reserves) Days Cash Ratio
BUDGET - Revenues
- Expenses
Rates
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019
ITEM NO. 8.1.
California Agencies
All Rating Agency Water Credits
70%
60% 58.0%
50%
40%
32.4%
30%
20%
10% 0 8.0%
1 .2% 0.4%
0%
AAA AA A BBB BB�
V
0 wee
MATERIALS SU _ hoenb
MEETING DATE: February 12, 2019
ITEM NO. 8.1.
Credit R
Rating
AAA 671
AA
398
A
254
IF ' -T
V. ou
• 1 • •ATERIALS SUBMITTMMEETING DATE: February 12, 2
ITEM NO. 8.1.
Mesa Water District
FY 15 Reduction in Potable Consumption
Estimated Impact on Net Income
0% 5% 10% 15% 20%
$500,000 24
$170007000 Days Cash
$175007000
$2,000,000 48
$275007000 Days Cash
$3,000,000
$3,500,000
$4,000,000
Reduction in Net Income
�Qkto',,�4,
"'t i3 •
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019 r"
Mesa Water District
Revenue Stability
Uniform Rates
Prudent Reserves
Adjust As Needed
AAARating -
MATERIALS SUBMITTED BY: Paul Shoenberger `
MEETING DATE: February 12, 2019 '
ITEM NO. 8.1.
Mesa Water District
Conservation Pricing & Performance
Uniform rates -
No taxes-revenues from rates
Voluntary conservation-strong signal
� rs -0-1
, ,
�r a
MATERIALS SUBMITTED BY: Paul Shoenberger g `'
MEETING DATE: February 12, 2019 _
Uniform Rates : ITEM NO. 8.1.
StrongSignalPrice to Conserve
COST
Water Use (Units) � l
MATERIALS SUBMITTED BY: Paul Shoenberger
J
MEETING DATE: February 12, 2019
OC WAgencies' Revenues : ITEM NO. 8.1.
Volumetric v. Non -Volumetric
FY 2012 Volumetric v Non-Volumetric Revenues
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Mesa Agency Agency Agency Agency Agency Agency Agency Agency Agency
Water® A B C D E F G H
■ Volumetric Revenue Non-Volumetric Revenue
MATERIALS SUBMITTED BY: Paul Shoenberger
i
MEETING DATE: February 12, 2019 , f 12 �-
l
MATERIALS SUBMITTED BY: Paul Shoenberger ITEM NO. 8.1.
MEETING DATE: February 12, 2019 Comparison of Revenue Sources 2016
100%
90% —
80% -
The value of water 70%
and water 60%
conservation 50%
40% -
30% -
20% -
10% -
0%
Mesa
SWD ETWD YLWD SCWD LBCWD TCWD MNWD SMWD IRWD
Wate r
■ Other 5% 4% 6% 9% 5% 6% 9% 14% 11% 37%
■Taxes and Assessments* 0% 0% 4% 5% 16% 21% 30% 29% 37% 20%
■ Interest Income 0% 2% 1% 1% 1% 4% 1% 5% 2% 1%
■ Fixed Rate Revenue 36% 23% 28% 34% 41% 12% 26% 17% 17% 14%
■ Commodity Rate Revenue 59% 71% 62% 52% 36% 57% 34% 36% 33% 28%
Data Sources:
California State Controller's Office, Special Districts Water Enterprise -Revenues, Expenses and Changes in Fund Equity
Commodity/Fixed rate revenue shares—RFC Rate Survey 2015
ITEM NO. 8.1.
" Mesa Water Saver" Campaign
Loads — full loads , quick cycle
Lawns — water once weekly
Leaks — take the "Tank Challenge"
(check for and fix leaks)
BE A WATER SAVER,
A1V SPEED : ; LESS FIX
�► UP ON THE THE
LOADS f LAWN LEAKS
-
z � 11VV
MATERIALS SUBMITTED BY: Paul Shoenberger -
MEETING DATE: February 12, 2019 "
ITEM NO. 8.1.
Mesa Water District
Conservation Results
Achieved 20% by 2020 89gallons PCD residential
Customers control water bill
"High-Touch" communications T
MATERIALS SUBMITTED BY: Paul Shoenberger g `'
MEETING DATE: February 12, 2019 _�
ITEM NO. 8.1.
Proposition 218
Water Rates Compliance
CA Constitution Articles X & XIII
Bighorn , Palmdale
City of San Juan Capistrano , • -�-
c—I I//118NM HE,
PUBi�G
tkw e`'„ ea
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019 _�
ITEM NO. 8.1.
Conclusion : Uniform Rates
Conservation Performance
Volumetric rates provide strong price signal to conserve
Voluntary "high-touch" conservation
Prop 218 compliance
Revenue Stability -
Set a financial goal from AAA toA(reserves) 1
Adjust rates as necessary
Plan ahead -
;
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019 - _
ITEM NO. 8.1.
M e er
Wat
DISTRICT@
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019 ' �
WaterConservation Perforrnafftt 8.1.
by
Rate Structure
11,, 5 `t
�Y dA
�F{a
y
:3
4
June 2015 — February 2016
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019
J � �J'
Water Conservation Performance ITEM N0. 8.1.
Statewide
450 25
400
350 20
300 16/20
250 15
200
10
150 218/399
100 5
50
0 0
All Agen ' Budget-Based Rates
55% Success 80% Failure
June 2015 February 2016
MATERIALS SUBMITTED BY: Paul
MEETING DATE: February 12, 201 Failure
„� '
Water Conservation Performance ITEM N0. 8.1.
Orange County
20
15
10
5
4/5
titUniform Tiered Budget
86% Success 55% Success 80% Failure
MATERIALS SUBMITTED BY: Paul ,
MEETING DATE: February 12, 201 0
ITEM NO. 8.1.
Water Conservation Performance
• Budget- Based Rates Agencies :
80% Failure RateMai,
._
i
�.
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019
BudgetmBased Rates - 20 StatewideM NO. 8.1.
Water Supplier Rate Structure Hydrologic Region Conservation Cumulative Percent Missed Conservation
(SF-Resi) * Standard Saved (June15-Feb16) Standard by /o
Coachella Valley Water District Budget Colorado River 36% 24.8% -11.2%
Ilndio Water Authoritiy Budget Colorado River 32% 21.3% -10.7%
(Eastern Municipal Water District- Retail Budget South Coast 28% 18.0% -10.0%
(Western Municipal Water District Budget South Coast 32% 22.7% -9.3%
ICity of Corona Budget South Coast 28% 19.0% -9.0%
(Rancho California Water District Budget South Coast 36% 28.4% -7.6%
ICity of San Juan Capistrano Budget South Coast 28% 20.6% -7.4%
ILas Virgenes Municipal Water District Budget South Coast 36% 28.6% -7.4%
(Palmdale Water District Budget South Lahontan 32% 24.9% -7.1%
IVentura County Waterworks Dist. #1 Budget South Coast 32% 25.4% -6.6%
(Elsinore Valley Municipal Water District Budget South Coast 28% 22.5% -5.5%
ILaguna Beach County Water District Budget South Coast 24% 20.1% -3.9%
(East Valley Water District Budget South Coast 28% 24.2% -3.8%
IMonte Vista Water District Budget South Coast 24% 22.2% -1.8%
Ilrvine Ranch Water District Budget South Coast 16% 15.0% -1.0%
IMoulton Niguel Water District Budget South Coast 20% 19.4% -0.6%
IEI Toro Water District Budget South Coast 24% 24.8% +0.8%
(Arvin Community Services District Budget Tulare Lake 28% 31.7% +3.7%
IValencia Water Company Budget South Coast 24% 29.8% +5.8%
California American Water- Budget Central Coast 8% 18.0% +10.0%
Monterey Service Area
Grand Average 27% 23.1%
*Based on single-family residential accounts.Source:CUWCC BMP Reports,AWWA Water Rate Study 2013,Agency Websites
**Positive indicates agency exceeded target, Negative indicates agency fell short of target.
Source:SWRCB Supplier Conservation Compliance Summary Table:
http://www.waterboards.ca.gov/water issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf
MATERIALS SUBMITTED BY: Paul Shoenbc
MEETING DATE: February 12, 2019
J
Orange County - Various Rates ITEM NO. 8.1.
Water Supplier Rate Structure Conservation Cumulative Percent Saved(June15- Missed Conservation
(SF-Resi)* Standard Feb16) Standard by%**
Serrano WD*"' Uniform 36% 39.4% +3.4%
Anaheim, City of Uniform 20% 22.0%I +2.0%
Mesa Water District Uniform 20% 21.5%1 +1.5%
Huntington Beach, City of Uniform 20% 21.0%I +1.0%
East Orange CWD Uniform 36% 36.4%I +0.4%
IYorba Linda WD Uniform 36% 36.4%I +0.4%
Newport Beach, City of Uniform 28% 20.2% -7.8%
Seal Beach, City of Tiered 8% 16.0%I +8.0%
Golden State WC,West Orange Tiered 16% 20.8%I +4.8%
Santa Ana, City of Tiered 12% 16.5%I +4.5%
South Coast WD Tiered 24% 26.8%1 +2.8%
ILa Palma,City of Tiered 20% 22.8%I +2.8%
Buena Park,City of Tiered 20% 22.1%1 +2.1%
Fountain Valley, City of Tiered 20% 21.6%I +1.6%
San Clemente Tiered 24% 25.1%1 +1.1%
Garden Grove, City of Tiered 20% 20.9%I +0.9%
Golden State WC,Placentia Tiered 24% 24.6%I +0.6%
Santa Margarita WD*** Tiered 24% 23.7%
ITrabuco Canyon WD Tiered 28% 27.7% -0.3%
Orange, City of Tiered 28% 26.2% -1.8%
IWestminister,City of Tiered 20% 18.1% -1.9%
Tustin, City of Tiered 28% 25.5% -2.5%
Brea, City of Tiered 24% 20.2% -3.8%
ILa Habra, City of Tiered 28% 20.6% -7.4%
Fullerton, City of Tiered 28% 19.9% -8.1%
IEI Toro WD Budget 24% 24.8%I +0.8%
Moulton Niguel WD Budget 20% 19.4% 111A7
Irvine Ranch WD Budget 16% 15.0%Laguna Beach CWD Budget 24% 20.1%ISan Juan Capistrano Budget 28% 20.6%
*Based on single-family residential accounts.Some agencies have different structures for different account classes.
**Positive indicates agency surpassed target,Negative indicates agency fell short of target.
***Agency's rate structure changed from Tiered to Budgets in Feb 2016. "
****Agency data is from June-Dec 2015,as production fell below 3,000 AF threshold.
v
Source:SWRCB February 2016 Supplier Conservation Compliance Summary Table: �_ �l
http://www.waterboards.ca.gov/water_issues/programs/conservation_portal/docs/2016apr/suppliercompliance_040416.pdf .. �"'
MATERIALS SUBMITTED BY: Paul Shoenberger
MEETING DATE: February 12, 2019 ► ,�,�"
J
ALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
E0CWD =,pySTYLE ,py
WATER BUDGET RATES
Presented to the
Yorba Linda Water District
Board of Directors
February 12, 2019
1
EAST ORANGE COUNTY
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Many things go g into ratemaking. . .
Is :
How EOCWD arrived at our "style" of water
budget-based rates
Discussion of limitations on rate setting
Review of policy issues surrounding water
budgets w/uniform rates v. "conservation pricing"
Isn't
Review of functional costs to Cost Categories or
User Classes
Review of fixed v. variable cost allocations
Review of Pay-Go v. Debt Coverage
Discussion of cash-on-hand and reserve policies
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Setting the Scene . . .
2009 — SBX7-7 ( by 2020) Statewide
Water Conservation Passed
2010 -
2nd
Year of MET Allocations — 15% Reductions
2 years of 7 .5% rate hikes
Proposition 218
Did our uniform rate ( "Postage Stamp" )
comply with Prop . 218?
Was it equitable?
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Proposition 218 Limits on Fees
Cost of Service : Fees can't exceed the cost of
the service provided .
Use : Fees must be used for intended purpose .
Proportionality: The fee can't exceed the cost
of service to the parcel .
Service : Fees may be imposed for services
used by or immediately available to, the
property owner.
General : Fees can't be imposed for services
available to the public at large
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Water Code Section 372
AB 2882
Added in 2008
Sponsored by I RWD & SAWPA
Title : Allocation- based Conservation Water
Pricing
Established a "basic charge" and a "conservation
charge"
• Basic charge was a volumetric charge for cost of
water service
• Conservation charge allowed an agency to
recover "incremental costs" of service
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Rock & a Hard Place
How do you allocate water resources when
demand exceeds supply?
Who should cut back?
By how much ?
Who should pay for drought penalty?
Those who are above their respective allocation ?
All customers?
What about revenue losses from cutbacks?
Are Water Budget Rates inconsistent with
Cost-of-Service Principles?
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Water Supply Allocation Methodologies
Command & Control
Historical Usage
Water Budget
Which Methodology Works Best?
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
TE ALS SUBMITTED BY: Lisa Ohlund
TING DATE: February 12, 2019 ITEM NO. 8.1.
All Water is Not Equal
Sanitary / Economic Recreational Outdoor
Health & Safety Aesthetic
Importance Discretionary
Use Use
Lk-O 4
- EOCWD-Style Water Budget Rates
EAST ORANGE COUNTY 8 L
WATER DISTRICT
ALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
All Water is Not Equal
During the early stages of a drought
condition, outdoor aesthetic water should
be cut first, then recreational usage. Only in
severe circumstance should water be
reduced for economic activities and sanitary
/ heath and safety.
Importance Discretionary
Use Use
EOCWD-Style Water Budget Rates
EAST ORANGE COUNTY 9
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Other Important Criteria
Easy toImplement
Easy to Administer
Easy toUnderstand
Nexus for • • Pricing
Freedom of Choice
EAST ORA NCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 10
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Command & Control
Target "Wasteful Water Use" by
Ordinance
adopting ,
p g Drou ht g
Limit outdoor irrigation .- .
No driveway hose-offs -
S
No car washing
Now—
Example:
City of Los Angeles
No residential sprinklers between 9AM — 4 PM
No car washing or hosing off driveway �
FAST ORANCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates ,
WATER DISTRICT
MATERIALS SUBMITTED BY: Lisa Ohlund
MEETING
ETING DATE: February 12, 2019 ITEM NO. 8.1.
Evaluation Criteria
Criteria Command & Control
Equity — Efficient
Equity — Financial Contribution
Equity —Willingness to Pay
Target outdoor usage
Easy to Implement
Easy to Administer
Easy to Understand
Nexus for Drought Pricing
Freedom of Choice
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 12
WATER DISTRICT
MATERIALS SUBMITTED BY: Lisa Ohlund
MEETING
ETING DATE: February 12, 2019 ITEM NO. 8.1.
Historical Usage
Water Water Consumption and Historical Average
ConsurnPhDri
Acre Ft) Comparison
400
350M.
... .......A.......:;... ; i
300 - ": "; :. ......;';.......+�.......;.........
IL P j! i; r
250 = t
x100 - .' ' TTT
150 ---------:--..9 R {.;........:..... ..... .; F- ��..... .p.... ..._..r. ......
-}"
100 f 4 _.
50 -
0
DEC-as Sep-91 Jun-94 Mar-97 Dec-99 Sep-D2 May-05 Feb-08 Nov-10
I ---------Consumption —20-yr Ave Max .— Mill
Based on specific annual historical average
• Such as 3 year average
Based on winter average
• Determines outdoor water use ,
�.
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 13
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Evaluation Criteria
Criteria J Historical Usage
Equity — Efficient
Equity — Financial Contribution
Equity —Willingness to Pay
Target outdoor usage
Easy to Implement
Easy to Administer
Easy to Understand
Nexus for Drought Pricing
Freedom of Choice
FAST ORANCECOUNTY 2/12/19 EOCWD-Style Water Budget Rates 14
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Water Budget
Establish a water budget for customers based on :
Indoor needs
Outdoor needs
Customer is benchmarked against this standard
4
Does not penalize historical conservation
Does not reward historical water abusers
FAST ORANCE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
MATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Water Budget — Indoor Allotment
Household size — Assume a certain
household size * gallons per capita per
day (gpcd )
4 persons per household * 55 gpcd * days of service
GPCD Household Size
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 16
WATER DISTRICT
MATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
p- • _ .
• • Type
• Outdoor
Efficiency Drought
Factor(ET Adjustment
AllotmentWeather Data FIL- IF Outdoor III Outdoor
Target Conservation Tools:
• ET Ad j u stm a nt Facto r
• Outdoor Drought Factor
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 17
WATER DISTRICT
I
MATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Landscape Area Options
Landscape Area = Fixed Sq Ft for all
Residential Accounts by meter size
and/or zip code
Landscape Area = % of Lot Size
Landscape Area = % of ( Lot Size — Living
Area / No of Floors)
4 Landscape Area = Measured Area by GIS
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 18
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Criteria Water Budget
Equity — Efficient
Equity — Financial Contribution
Equity —Willingness to Pay
Target outdoor usage
Easy to Implement
Easy to Administer
Easy to Understand
Nexus for Drought Pricing
Freedom of Choice
FAST ORANCECOUNTY 2/12/19 EOCWD-Style Water Budget Rates 19
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Evaluation Study
Conducted in 2011
Purpose : Compare the historical water
consumption with a water budget
allocation structure
The Study included
93% of Single Family Accounts
96% of Duplex
0% of Irrigation Accounts ( missing Area data )
100% of Agriculture Account ( 1 account)
EAST ORANCE COUNTY 8/26/10 Board Meeting on Water Budget Allocation
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Background of Study
Indoor and outdoor allotment =,--, MWIDOC
and OCWD Allocation ( 1, 115 AF)
• Sensitivity analysis was conducted using
lots sizes versus GIS analysis
30% of lot size ~ GIS analysis
Consistent with other studies
FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 21
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Water Budget : Outdoor
Landscape Area
. . Type & Outdoor
DroughtIrrigation
FactorEfficiency
(ET Adjustment
Factor) (DF)
Weather Data Outdoor ' Outdoor
Allotment
1
FAST ORANCECOUNTY August 26,2010 Allocating Water Supply Methodologies 22
WATER DISTRICT
MATERIALS SUBMITTED BY: Lisa Ohlund
MEETING
ETING DATE: February 12, 2019 ITEM NO. 8.1.
Methodology
Tier 1 Indoor Use GPCD = 55, Household Size = 4 (SFR), 3(Duplex)
Tier 2 Outdoor Use ETAFRes = 85%; ETAFIRR =100%, GIS Area (Digital Map),
DFOut = 100%
Tier 3 Inefficient Use Tier width = 50% Total Water Budget (TWB)
Tier 4 Excessive Use Above Tier 3
Budget allotment:
Indoor (CCF) = (GPCD * Household Size * Days of Service)/748
Outdoor (CCF) = (Landscape Area * ET * ETAF * Drought Factor)/ 1200
FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
�EETING DATP�b�a. 1��s of the Stud ITEM NO. 8.1.
v
% Bills Bill Frequency as Total Water Budget
18% = 16%
14% = 13`'
12 = 10 °
10 = 8
8%
6% 4%
4%
4%
0° -
25° 26%- 51%- 76%- 101%- 126%- 151%- 201%- > 251"/L,
TWB 50% 75% 100% 125% 150% 200% 250% TWB
Consumption as 4 TWB
FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 24
WATER DISTRICT
I
ERIALS WBMITTED B LLsiaeOhlund •
G DA •U Z- rscussion : Pricing ITEM N0. 8.1.
( ""Conservation" v. "'Uniform
Primary Concerns :
How do we allocate penalties equitably?
How do we comply with Prop . 218?
How do we reduce wasteful use?
How do we retain property right to water
( irrigation for large lots) ?
How do we financially sustain our agency
during allocations/cutbacks?
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Proposition 218 Limits on Fees
Cost of Service : Fees can't exceed the cost of
the service provided .
Use : Fees must be used for intended purpose .
Proportionality: The fee can't exceed the cost
of service to the parcel .
Service : Fees may be imposed for services
used by or immediately available to, the
property owner.
General : Fees can't be imposed for services
available to the public at large
FAST ORANCE COUNTY EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Uniform Rates
Advantages
Are simply designed .
Are understandable and accepted by most
customers .
Are generally easy to implement, administer,
and update .
Comply with Prop . 218 requirements
Disadvantages
May only marginally achieve conservation
objectives.
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
"Conservation" (Tiered ) Rates
Advantages
Can generate more revenue than uniform rates.
Can promote water conservation efficiency objectives.
Can be designed to "reward" efficient water use.
Can provide source of funding for water conservation programs or
rate stabilization fund.
Disadvantages
May generate large revenue losses when upper tier conservation
occurs
May be difficult to develop, explain, and understand.
May have significant impact on high volume users within customer
classes (large property owners)
May generate large surpluses which may be legally disallowed.
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
MATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
The Solution
Uniform Rates
Applicable at all times
• Drou Rates
Surcharge on top of uniform rates to replace
lost revenue
• Drought Fines
If we are fined, we pass the fine to those who
exceeded their water budget
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
I
MATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Uniform Rate — 2 Components
Proposed 1
Commodity ' FY 21Change
(Effective Oct 1, •
===�M&
&MEW
Delivery Rate (1) $1.18 $1.37 $0.19
Water Supply Rate (2) $1.49 $1.67 $0.18
Uniform Commodity
$2.67 / ccf $3.04 / ccf $0.37 /ccf
Rate (1+2)
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 30
WATER DISTRICT
MATERIALS SUBMITTED BY: Lisa Ohlund
MEETING
ETING DATE: February 12, 2019 ITEM NO. 8.1.
Drought Rate ( add -on
Non-Drought Net Revenues
1 $290.9K $290.9K $290.9K
(Table 6-2, No Drought)
Drought Stage Net Revenues
2 $256.1K $220.8K $186.2K
(Table 6-2)
Drought Surcharges Revenue
3 Requirements $34.8K $70.2K $104.7K
(Row 1 — Row 2)
4
Drought Sales 298,222 ccf 273370 248,518
(Table 6-1) ccf ccf
Uniform Commodity Drought
5 Rates $0.12/ccf $0.26/ccf $0.43/ccf
(Row 3 /Row 4)
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates 31
WATER DISTRICT
I
ERIALS SUBMITTED BY: Lisa Ohlund
G DATE: February 12, 2019 ITEM NO. 8.1.
Example
Non- Drought Customer usage : 40 ccf
Non- Drought Water Budget : 30 ccf
40 ccf x $3 .50/ccf = S140.00
No penalty, No surcharge
Drought Customer Usage : 35 ccf
Drought Water Budget : 25 ccf
35 x $3 .76/ccf = $131.60 (Includes $0.26/ccf Stage 2 DS)
If the District incurs a penalty fee, this customer
would pay a fine proportionate to the amount he
exceeded his water budget.
EAST ORANGE COUNTY 2/12/19 EOCWD-Style Water Budget Rates
WATER DISTRICT
ATERIALS SUBMITTED BY: Lisa Ohlund
EETING DATE: February 12, 2019 ITEM NO. 8.1.
Discussion
FAST ORANCECOUNTY 8/26/10 Board Meeting on Water Budget Allocation 33
WATER DISTRICT
Yorba Linda
Water District
Xv
Item 8.
CO unications an
Presented By:
Brett R. Barbre, Assistant General Manager
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
=i
} 8 . 2
DISCUSSION
YLWD Has 2 Strikes
1 ) Freeway Complex Fire;
2) State Imposed 36% rationing imposition ;
YLWD can not survive allowing outside
forces to define the Board, Agency or
issues relevant to the District.
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8 . 2 DISCUSSION
OC Water Districts
AGENCY CONNECTIONS Public Affairs Government Affairs Contracts Annual Cost
EOCWD 20,903 0 0 YES-2 $60,000;$30,000
ETWD 9,575 1 ($70,513 to$95,889) 0 YES- 1 Per project
IRWD 110,690 4($64,860 to$205,620) 3($75,000 to$171,804) YES-4 $84,000;$60,000;$84,000;$84,000
MESA 24,102 2($78,840 to$169,500) 1 ($122,952 to 169,500) YES-4 $20,000;$48,000;$48,000;$84,000
MNWD 52,708 2($106,870 to$143,832) 1 ($136,739 to$184,038) YES-2 $60,000;$33,000
SMWD 54,076 1 ($83,646 to$115,307) 1 ($160,399 to$221,112) YES- 1 $60,000
SCWD 12,165 2($73,479 to$135,000) 0 YES- 1 $60,000
TCWD 4,070 0 0 n/a n/a
YLWD 25,093 1 ($47,986 to$61,402) 0 NO n/a
Item 8.2 — Discussion - 02-12-19
BYorba Linda
Water District
Current Public/Government Affairs
'/2time - Public Affairs Representative*
'/2 time - Water Use Efficiency Representative*
0 - Government Relations professionals
(FED, STATE, LOCAL)
Item 8.2 — Discussion - 02-12-19 ' Begins Maternity leave 02-14-19
BYorba Linda
Water District
. F
Current Public/Government Affairs
AGM hired to be trained to become GM , not
provide Public Affairs/Government Affairs
services.
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Strategic Communications
Strategic communication is the process of
relaying specific, thoughtful ideas and
information to targeted groups in order to
reach identified goals and objectives.
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
-j"
YLWD Mission Statement
Yorba Linda Water District will provide
reliable water and sewer services to protect
public health and the environment with
financial integrity and superior customer
service.
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
rrJ00 - d
��� r- - �. (•� .. � � ��4�:.. _ y �J`T `vim
ILP . 2
DISCUSSION
YLWD Vision Statement
Yorba Linda Water District will accomplish its mission
to improve the quality of life for those we serve by:
• Embracing Proven Technology;
• Improving Customer Satisfaction ;
• Providing Efficient and Responsive Operations;
• Ensuring Reliable Infrastructure.
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
'�}.,. - - . -` ,.,�ice. — _�•� � -_ -'�-
. �. 17 -
I-- Item 8 . 2 -
DISCUSSION
Communications Channels
• Community Events • Print media
School Program through MWDOC News stories/News Releases
Annual Open House Printed Newsletters
Inspection Trip Program Briefing papers/Talking points
Water Give Away Program Media kits
Written correspondence
*Electronic Media Flyers/Signage/Brochures
Website Promotional giveaways
Social Media Door hangers/Bill inserts
Email Blasts/Electronic Newsletters Annual Water Quality Report
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8 . 2
DISCUSSION
Website
Pay water bill ;
Turn o n/off service;
Apply for Job
Information
Sign-up for Tours/Activities
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Tp
Metrics
Website (Google) Analytics
• Return Visitor and First Visitor metric
• Web traffic including landing pages and
time spent on specific pages
• Click through rate
• Page views per session
• Referral traffic
• Content downloads
• Use of forms such as newsletter,
interest lists, and mailing list sign ups
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item
8 . 2 DISCUSSION
Social Media Use 2018 *
YouTube - 73%
Facebook - 68%
nstag ram - 35%
Snapchat - 27%
Twitter - 24%
YLWD - Instagram, Facebook, Twitter
Item 8.2 — Discussion - 02-12-19 * Pew Research Center
Yorba Linda
Water District
=i
IZ
Item
�'��4 f--��:.. � _ ��#� �� �y ..-+ ^a.r __ _ .� •- — ~fin+
8. 2
DISCUSSION
Social platforms like Snapchat and Instagram aria
especially popular among those ages IS to, 24
%of U.S. aduFts ineach-age group who sag they use...
gip+ 34-49 25-29 1&24
YouTu be 56% • #• • 9496
ao
Face-book -55 is 9i6
Snspchat 7 • # • is 70
Instsgrsm 16• # • • 71
Twitter 14 is • • • 45
0 20 40 60 00 100
So u roe:Su rvey oa nd acted Ja n.3-10,2'618.
'Smial Media Use in X18°
PEW RESEARaiCENMR
13
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8. 2 - DISCUSSION
A majority of Face-book, Snapchat and Instagram users
visit these platforms on a daily basis
Among U.S.adults who say they ase_,the who use each slik...
N Er
Several ti mesa day Aboutonceaday Lessoftvn Daily
I
Facebook 26 74%
Sna pchat 36 i
Instagrarn 39 60
Twitter 53 46
YouTube 55 45
POte:Resp ndentswho did netoveans rarenotshown."Less often`eategiryincludes
users who visitthese sites a few times a week,eueryfewweeks or Iessaften.
Sou roe:Su ruev oa nd ucted Ja n.3-10,2{]18.
"Socia I Media Use in 2d18`
PEW RESFARM CENnR 14
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
rw
Item 8. 2 - DISCUSSION
,Substantial `reciprocity' across major social media platforms
%o}_users who aTso ...
Use Ulse Use Use Ulse Use Use Use
Twitter Instagram Facebcok Snapchat YouTube WhatsApp Pinterest Linkedln
Twitter — 73% 90% 5496 9596 35% 49% 5096
.............................................................................................................................................................................................................................................................................................................................
Instagram 50 — 91 50 95 35 47 41
.............................................................................................................................................................................................................................................................................................................................
Facebaak 32 47 — 35 87 27 37 33
.............................................................................................................................................................................................................................................................................................................................
Snapchat 48 77 89 — 95 33 44 37
.............................................................................................................................................................................................................................................................................................................................
YouTube 31 45 Si 35 — 28 36 32
.............................................................................................................................................................................................................................................................................................................................
WhatsApp 3-9 55 S5 40 92 — 33 40
.............................................................................................................................................................................................................................................................................................................................
Pinterest 41 56 439 41 92 25 — 42
.............................................................................................................................................................................................................................................................................................................................
Lin ked I n 47 57 90 40 94 35 49 —
-Sau roe:Su rvey oand ucted la n.3-19,2d18. /Y.of Li n ked l n users
-So Media Use in 2018' Iso use F ke In u
PEW RESEAFtCHCENTER
15
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
- y rr f•+ _�
Use of different online platforms by demographic groups
5�of L-..S.❑dLh u 1:u sa r;;ay zise.
Facehook YouTube Pinterest Instagram 5napchat Linkedln TwRter WhatsApp
Total 65% 73% 28'1 5595 27% 2595 24% 22%
Men 62 75 16 30 23 25 23 20
Women 74 72 41 39 31 25 24 24
White 67 71 32 32 24 26 24 14
Bleck 70 76 23 43 36 28 26 21
Hispanic 73 78 23 38 31 13 20 49
Ages 18-29 31 91 34 64 68 29 40 27
19-24 80 94 31 71 78 25 45 25
25-29 82 88 39 54 54 34 33 31
3049 78 85 34 40 26 33 27 32
Fp 65 68 26 21 10 24 19 17
65+ 41 40 16 10 3 9 8 6
[$M.000 66 68 20 30 23 13 20 20
$30,060-$49,999 74 78 32 42 33 20 21 19
$50,000-$74,999 70 77 34 32 26 24 26 21
$75,060+ 75 84 39 42 30 45 32 25
High schoolor less 60 65 18 29 24 9 18 20
Some college 71 74 32 36 31 22 25 18
College+ 77 85 40 42 26 50 32 29
Urban 75 So 29 42 32 30 29 28
Suburban 67 74 31 34 26 27 23 19
Rural 50 59 28 25 18 13 17 9
Note:W h iter a nd blacks i ncludeon ly non-H span ics H ispan ics a re of a ny race
Sou rce.Su rvey cond ucted Ja n.3-10.2918
"S-ial Media Use in 2018` 16
Item 8.2 — Discussion - 02-12-19 11RESEARCH11R
Yorba Linda
Water District
I r=
oesj M
11 Mel 11;14bi •
Metrics
Social Media Dashboard Analytics (Facebook,
Twitter, Instagram)
• Followers
• Likes/Fans
• Post engagements
• Content sharing
• Sentiments
• Link clicks
• Inbound messages
• Ad campaign performance
• Ranking
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8 . 2 -
DISCUSSION-
E=Mail
Blasts/Electronic Newsletters
• Electronic Newsletters
• Shut-offs and Emergency Repairs
• Event Marketing (Open House, Tours, etc.)
• News Releases
• Financial and Infrastructure Reports
• Emergency Operations
• Legislative Action Reports
18
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
:*qff
r-
•
Metrics
Constant Contact activity reports
• Open rate
• Click rate
• Registration rate
• Responses
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8 . 2 -
r-
DISCUSSION
Print Media
• Maximum Coverage with minimal metrics
• Significant cost in relation to electronic communication
• YL too small for Radio/TV
• Newspapers don't cover Local Issues as in the past
20
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
FM 0911 DISCUSSION
BRANDING
• Build Trust and Establish Credibility
• Develop Loyalty
• Increase Awareness of District and Issues
• Extend Range of Influence
• Motivate and Include Community in Actions
• Encourage and Motivate YLWD Team
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8 . 2 -
r �r
DISCUSSION
Target Audience
1) Ratepayers, Customers and Elected Officials of the YLWD service area
2) Orange County Water and Sewer Districts
3) Orange County Elected Officials at the Local, State and Federal level
4) NGO's and Bureaucrats
5) Water and Sewer Political/Water/Environmental Organizations
6) Reporters at the local/regional/statewide/national level
22
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
rr 00
- de..
Item 8 . 2 .
•
OPPORTUNITIES
1) Increase Social Media Presence
2) Establish YouTube Channel
3) Redevelop Website for more useful and current topics
4) Develop closer working relationship with cities and school districts.
5) Produce history of the YLWD and it's predecessor companies
6) Actively participate in local, state and federal legislative dialogue
23
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
rr - J00 - de..
Item 8 . 2 - DISCUSSION
wmim� -.-&.
Challenges in the Future
1) What is the State Going to Do?
2) New Proposition 218
3) New Rate Structure
4) Future Rate Increases
5) Water Quality Challenges
6) Potential Construction and Funding of Treatment Plant
7) Future Litigation over Water Quality of Groundwater Basin
8) Fires, Earthquakes or other Natural Disasters
24
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Recommendation
Hire full time person to provide Communications Services
• Full time focus on YLWD Issues only
• Quick turn-around time for all social media monitoring and response
• Monthly EXTERNAL newsletter
• Weekly INTERNAL newsletter
• Create original content forYLWD YouTube Channel
• Branding of all internal/external communications
• Prepare for the next set of Unknown Unknowns
25
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Pqr
Ideal Candidate
Director of Public and Governmental Affairs
• A skilled communicator with at least 15 years experience
• A demonstrated specialist in major Social Media platforms
• An excellent public speaker
• Someone who has walked the Halls of Sacramento and DC
• An individual who can analyze, strategize and communicate legislative positions
• Someone with the ability to enhance the brand of YLWD
• A background in creating original digital content for broadcast or publication
• A team leader with outstanding interpersonal skills, almost pastoral in nature
• An individual who can manage team members or outside consultants
26
Item 8.2 — Discussion - 02-12-19
Yorba Linda
Water District
Yorba. Linda
Water District
27
Item 8.2 —Action - 08-22-17
Yorba Linda
Water District
Item
Water se Efficiency Program
Presented By:
Brett R. Barbre, Assistant General Manager
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
f Mwloprjpw�
Water Use EfficiencyProgram
YLWD History:
We will have a robust program as long as it does
not cost the ratepayers any money.
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
High Efficiency Toilets
11 261 installed
388 of of water saved
3
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
High Efficiency Washers
3, 841 installed
11 056 of of water saved
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
Smart Timers
453 Residential; 196 Commercial installed
989 of of water saved
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
Rotating Nozzles
5, 824 Residential; 1, 103 Commercial; 500 Large Installed
515 of of water saved
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
Commercial Plumbing Fixtures
933 Commercial
684 of of water saved
7
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
Industrial ProcessMater Savings
1 process
7 of of water saved
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
YLWD History (2012 to 2019)
Turf Removal
Residential - 524, 569 s/f; Commercial - 133, 383 s/f
382 of of water saved
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
(9je •
Water Use EfficiencyProgram
MWD Updated Turf Removal Program
• Residential $2.00 sq. ft. for up to 5,000 sq. ft.
• Commercial $2.00 sq. ft. for up to 50,000 sq. ft.
• Artificial/Synthetic Turf remains ineligible
• Plant Requirement Change: from 5 plants per 100 square feet of area
transformed to 3 plants per 100 square feet
• A storm water retention feature
• No hardscape within the transformed area, expect permeable hardscape
• Replacement or modification of overhead spray sprinklers
• Front Yard First Requirement Removed
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Item 8.3 -
DISCUSSION
Water Use EfficiencyProgram
Rebate Pricing
• High Efficiency Clothes Washer - $85
• Smart Timer Controllers — $80
• Rotating Nozzles — $2/each with minimum of 30 installed
• Turf Removal — $2.00 per s/f
• High Efficiency Toilets — $40
• Soil Moisture Sensors - $80
• Rain Barrels - $35 per rain barrel/ $250 per cistern
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Water Use EfficiencyProgram
Board Policy Questions
• How much money does YLWD intend to invest to encourage its customers to not
purchase our water?
• What will be the rate impacts of such an investment?
• Which programs can be expanded?
• Are there any programs YLWD wishes to increase the local investment (add
$1 .00 to $3.00 per s/f to turf removal, etc.) to increase local participation?
Item 8.3 — Discussion - 02-12-19
Yorba Linda
Water District
Yorba. Linda
Water District
13
Item 8.2 —Action - 08-22-17
Yorba Linda ITEM NO. 8.5.
Water District
Status of Engineering
Activities
February 12, 2019
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: February 12, 2019
ITEM NO. 8.5.
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MEETING DATE: February 12, 2019
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