HomeMy WebLinkAbout1988-03-24 - Board of Directors Meeting MinutesPage 2190
March 24, 1988
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
MARCH 24, 1988
The regular meting of the Board of Directors of the Yorba Linda Water District was called to
order by Vice President Fox at 8:30 a.m., March 24, 1988, in the District offices at 4622
Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Roy Knauft, and
Sterling Fox. Also present were: William P. Workman, General Manager William J.
Robertson, Assistant General Manager, Cheryl E. Gunderson, Business Manager, Michael
A. Payne, Engineering Manager, Michael Robinson, Assistant Administrator II, Ray
Harsma, Operations Superintendent, Art Kidman, Legal Counsel, and Brian Johnson,
Pacific Company. President Armstrong was absent.
CONSENT CALENDAR
On a motion by Vice President Fox and seconded by Director Knauft, the Board voted 4-0
to approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular Meeting of March 10, 1988.
Item 2 Authorization for the Directors to leave the State of California prior to the next
meeting.
Item 3. Approval of Application to and Agreement for water service with Rossland
Development Corporation for Tract No. 12878 located north of Yorba Linda Boulevard,
east of Stonehaven Drive, Job No. 8723, in the amount of $28,715.00.
Item 4. Acceptance of the Financial Statements for the eight months ended February 29,
1988.
Item 5. Approval of MWD's designation as the District's notifier for federal drinking water
standards related to lead.
Rom 6. Status report on District Energy Conservation Study.
Item 7. Approval of the Xerox utility billing service upgrade and authorization of General
Manager to execute contract with Xerox.
DISCUSSION CALENDAR
Item 8. Consideration of water main in the Gypsum Canyon Bridge. Mike Payne,
Engineering Manager, reported that the District had been contacted by the City of Yorba
Linda regarding the District's interest in placing water facilities within the Gypsum Canyon
Bridge, currently under construction. He explained that property on the northside of the
bridge is within the District's boundaries, however, the southside is not.
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March 24, 1988
After reviewing three options, Mr. Payne described that the Board's Planning, Operations
and Engineering Committee concluded that because the southside of the bridge is not
within the District and the southside property has water service from a County owned well,
the District should not install water facilities in the bridge at this time. If the property is
annexed to the District, the property owner would be required to install the necessary
water facilities in the bridge. On a motion by Vice President Fox and seconded by Director
Cromwell, the Board voted 4-0 to decline participation in the Gypsum Canyon Bridge
uti I ityconstruction.
Item 9. Consideration of Bryant Cross Feeder, Phase 7 Project. Engineering Manager,
Mike Payne, requested the Board's approval of the Agreement for Reimbursement of
Construction Costs for Phase 7 of the Bryant Cross Feeder. Mr. Payne explained the
estimated project cost was $450,000 to be paid for from Improvement District #2 Bond
proceeds. A.W. Associates, the developer to be served by the Bryant Cross Feeder, will
construct the facility and be reimbursed by the District. On a motion by Vice President Fox
and seconded by Director Korn, the Board voted 4-0 to approve the Agreement for
Reimbursement of Construction Costs with A.W. Associates No. 3 for Phase 7 of the Bryant
Cross Feeder and authorize the President and Secretary to execute the Agreement.
Item 10. Report on proposed District Purchasing Policy. The District's Business Manager,
Cheryl Gunderson, explained the need for a Purchasing Policy covering routine
purchases, capital projects, change orders, professional services and emergencies. After
a brief discussion, on a motion by Director Knauft and seconded by Vice President Fox, the
Board voted 4-0 on a roll call vote to adopt Resolution No. 88-12, establishing a District
Purchasing Policy.
Item II. Designation of personnel authorized to sign checks and transfer District funds.
Business Manager, Cheryl Gunderson, requested the Board's adoption of a resolution
authorizing the use of a signature plate for the check signing machine and authorization
for persons designated to wire funds through the Federal Wire System. The signature
plate would carry the names of Paul Armstrong, President, and Bill Robertson, Assistant
General Manager, Cheryl Gunderson would be authorized to wire funds. On a motion by
Vice President Fox and seconded by Director Knauft, the Board voted 4-0 on a roll call
vote to adopt Resolution No. 88-13 authorizing individuals to sign on District checks and
transfer funds via the Federal Wire System.
Item 12. Implementation of a returned check charge. Cheryl Gunderson, Business
Manager, requested the Board's approval of a $10.00 returned check charge. Currently
the District has no such charge, however, it costs the District over $10.00 in bank fees and
personnel processing time to handle returned checks. On a motion by Director Knauft and
seconded by Vice President Fox, the Board voted 4-0 on a roll call vote to adopt
Resolution No. 88-14 implementing a $10.00 returned check charge.
Item 13. Authorization of Institutions for investments over $100,000.00. Business
Manager, Cheryl Gunderson, requested the Board's approval of Valley Federal, Van Nuys,
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March 24, 1988
California; California Federal, Anaheim, California; and Great American, San Diego,
California, as eligible to receive District deposits of over $100,000. The Board extensively
discussed the District's investment policy and the past institutions designated as eligible
for $100,000 deposits. Most of the discussion involved the proposed resolution listing
institutions previously approved. The Board expressed its desire to have the Finance
Committee review the complete list of institutions approved for $100,000 prior to action on
the three recommended in the staffs report. On a motion by Director Knauft and seconded
by Vice President Fox, the Board voted 4-0 to continue this item to its meeting of April 14,
1988.
Item 14. Review of proposed District Annual Report. Assistant Administrator II, Mike
Robinson, presented a proposed draft of the District's first annual report. He explained that
the report has consumer information, financial data, photos and narrative describing the
District. After a brief discussion about financial data and quantities to be published, on a
motion by Director Korn and seconded by Vice President Fox, the Board voted 4-0 to
approve publication of the District Annual Report.
GENERAL MANAGER'S REPORT
Item 15. No report was scheduled.
LEGAL COUNSEL'S REPORT
Item 16. Legislative update. Art Kidman, Legal Counsel, discussed AB1350, which is the
new San Marcos Bill; AB 269 and AB 1028, regarding water quality related to Proposition
65; and requirements for developers to pay prevailing wages for public works projects.
STANDING COMMITTEE REPORTS
Item 17. Executive Committee. The Executive Committee scheduled a meeting for April 7,
at 9:30 A.M.
Item 18. Finance-Accounting Committee. Authorization for payment of bills. Director
Knauft inquired about the cost of tools being purchased. Ray Harsma, Operations
Superintendent, explained about the need for the tools listed. On a motion by Director
Knauft and seconded by Director Fox, the Board voted 4-0 to approve payment of bills and
rate deposits in the amount of $166,346.83 on checks no. 14223 through 14278; 14279
through 14311; 14312 through 14319; payroll checks no. 1146 through 1212 and 1117
through 1136; and one wire dated March 24, 1988. The Committee scheduled a meeting
for April 8 at 9:00 A.M.
Item 19. Report on Finance Committee meeting of March 11. The Committee reported it
discussed the Xerox Utility Billing System upgrade, budget calendar, purchasing policy,
returned check charge and investment institutions.
Mem 20. Personnel Committee. No Personnel Committee meeting report was scheduled.
Item 21. Planning-Operations-Engineering Committee meeting of March 15. The
Committee reported it discussed the draft District Automation Plan and the draft request for
proposal for a computer system.
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March 24, 1988
ttem 22. Public Information Committee meeting of March 21. The Committee reported it
discussed Xeriscape programs and the Annual Report.
INTERGOVERNMENTAL MEETINGS
Item 23. Report on CSDA meeting of March 11. Director Korn reported that CSDA is
examining a number of legislative proposals that effect special districts. Also, May 10 is
the CSDA Legislative Workshop.
Item 24 Report on City Council meeting of March 15. Director Knauft reported he was
unable to attend the meeting.
Item 25. Report on MWDOC meeting of March 16. Director Knauft provided an update on
the South Orange County Water Plan, including a tunnel through the Santa Ana
Mountains.
Item 26. Report on OCWD meeting of March 16. Director Korn reported that OCWD
received their Engineer's report on the basin and postponed adoption of a new
replenishment rate schedule.
III= 27. Report on Planning Commission meeting of March 23. Director Fox indicated that
there was nothing of significance to report except a relief valve requirement on one new
development
Item 28. Report on ISDA Executive Committee meeting. Director Cromwell reported that
the location of the ISDA conference on April 23, had to be moved to a new location yet to
be announced.
ADJOURNMENT
On a motion by Director Knauft and seconded by Director Kom, the Board voted 4-0 to
adjourn at 9:46 A.M.
William P. Workman
General Manager/Secretary