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HomeMy WebLinkAbout1988-03-24 - Board of Directors Meeting MinutesPage 2190 March 24, 1988 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING MARCH 24, 1988 The regular meting of the Board of Directors of the Yorba Linda Water District was called to order by Vice President Fox at 8:30 a.m., March 24, 1988, in the District offices at 4622 Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Roy Knauft, and Sterling Fox. Also present were: William P. Workman, General Manager William J. Robertson, Assistant General Manager, Cheryl E. Gunderson, Business Manager, Michael A. Payne, Engineering Manager, Michael Robinson, Assistant Administrator II, Ray Harsma, Operations Superintendent, Art Kidman, Legal Counsel, and Brian Johnson, Pacific Company. President Armstrong was absent. CONSENT CALENDAR On a motion by Vice President Fox and seconded by Director Knauft, the Board voted 4-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular Meeting of March 10, 1988. Item 2 Authorization for the Directors to leave the State of California prior to the next meeting. Item 3. Approval of Application to and Agreement for water service with Rossland Development Corporation for Tract No. 12878 located north of Yorba Linda Boulevard, east of Stonehaven Drive, Job No. 8723, in the amount of $28,715.00. Item 4. Acceptance of the Financial Statements for the eight months ended February 29, 1988. Item 5. Approval of MWD's designation as the District's notifier for federal drinking water standards related to lead. Rom 6. Status report on District Energy Conservation Study. Item 7. Approval of the Xerox utility billing service upgrade and authorization of General Manager to execute contract with Xerox. DISCUSSION CALENDAR Item 8. Consideration of water main in the Gypsum Canyon Bridge. Mike Payne, Engineering Manager, reported that the District had been contacted by the City of Yorba Linda regarding the District's interest in placing water facilities within the Gypsum Canyon Bridge, currently under construction. He explained that property on the northside of the bridge is within the District's boundaries, however, the southside is not. Page 2191 March 24, 1988 After reviewing three options, Mr. Payne described that the Board's Planning, Operations and Engineering Committee concluded that because the southside of the bridge is not within the District and the southside property has water service from a County owned well, the District should not install water facilities in the bridge at this time. If the property is annexed to the District, the property owner would be required to install the necessary water facilities in the bridge. On a motion by Vice President Fox and seconded by Director Cromwell, the Board voted 4-0 to decline participation in the Gypsum Canyon Bridge uti I ityconstruction. Item 9. Consideration of Bryant Cross Feeder, Phase 7 Project. Engineering Manager, Mike Payne, requested the Board's approval of the Agreement for Reimbursement of Construction Costs for Phase 7 of the Bryant Cross Feeder. Mr. Payne explained the estimated project cost was $450,000 to be paid for from Improvement District #2 Bond proceeds. A.W. Associates, the developer to be served by the Bryant Cross Feeder, will construct the facility and be reimbursed by the District. On a motion by Vice President Fox and seconded by Director Korn, the Board voted 4-0 to approve the Agreement for Reimbursement of Construction Costs with A.W. Associates No. 3 for Phase 7 of the Bryant Cross Feeder and authorize the President and Secretary to execute the Agreement. Item 10. Report on proposed District Purchasing Policy. The District's Business Manager, Cheryl Gunderson, explained the need for a Purchasing Policy covering routine purchases, capital projects, change orders, professional services and emergencies. After a brief discussion, on a motion by Director Knauft and seconded by Vice President Fox, the Board voted 4-0 on a roll call vote to adopt Resolution No. 88-12, establishing a District Purchasing Policy. Item II. Designation of personnel authorized to sign checks and transfer District funds. Business Manager, Cheryl Gunderson, requested the Board's adoption of a resolution authorizing the use of a signature plate for the check signing machine and authorization for persons designated to wire funds through the Federal Wire System. The signature plate would carry the names of Paul Armstrong, President, and Bill Robertson, Assistant General Manager, Cheryl Gunderson would be authorized to wire funds. On a motion by Vice President Fox and seconded by Director Knauft, the Board voted 4-0 on a roll call vote to adopt Resolution No. 88-13 authorizing individuals to sign on District checks and transfer funds via the Federal Wire System. Item 12. Implementation of a returned check charge. Cheryl Gunderson, Business Manager, requested the Board's approval of a $10.00 returned check charge. Currently the District has no such charge, however, it costs the District over $10.00 in bank fees and personnel processing time to handle returned checks. On a motion by Director Knauft and seconded by Vice President Fox, the Board voted 4-0 on a roll call vote to adopt Resolution No. 88-14 implementing a $10.00 returned check charge. Item 13. Authorization of Institutions for investments over $100,000.00. Business Manager, Cheryl Gunderson, requested the Board's approval of Valley Federal, Van Nuys, Page 2192 March 24, 1988 California; California Federal, Anaheim, California; and Great American, San Diego, California, as eligible to receive District deposits of over $100,000. The Board extensively discussed the District's investment policy and the past institutions designated as eligible for $100,000 deposits. Most of the discussion involved the proposed resolution listing institutions previously approved. The Board expressed its desire to have the Finance Committee review the complete list of institutions approved for $100,000 prior to action on the three recommended in the staffs report. On a motion by Director Knauft and seconded by Vice President Fox, the Board voted 4-0 to continue this item to its meeting of April 14, 1988. Item 14. Review of proposed District Annual Report. Assistant Administrator II, Mike Robinson, presented a proposed draft of the District's first annual report. He explained that the report has consumer information, financial data, photos and narrative describing the District. After a brief discussion about financial data and quantities to be published, on a motion by Director Korn and seconded by Vice President Fox, the Board voted 4-0 to approve publication of the District Annual Report. GENERAL MANAGER'S REPORT Item 15. No report was scheduled. LEGAL COUNSEL'S REPORT Item 16. Legislative update. Art Kidman, Legal Counsel, discussed AB1350, which is the new San Marcos Bill; AB 269 and AB 1028, regarding water quality related to Proposition 65; and requirements for developers to pay prevailing wages for public works projects. STANDING COMMITTEE REPORTS Item 17. Executive Committee. The Executive Committee scheduled a meeting for April 7, at 9:30 A.M. Item 18. Finance-Accounting Committee. Authorization for payment of bills. Director Knauft inquired about the cost of tools being purchased. Ray Harsma, Operations Superintendent, explained about the need for the tools listed. On a motion by Director Knauft and seconded by Director Fox, the Board voted 4-0 to approve payment of bills and rate deposits in the amount of $166,346.83 on checks no. 14223 through 14278; 14279 through 14311; 14312 through 14319; payroll checks no. 1146 through 1212 and 1117 through 1136; and one wire dated March 24, 1988. The Committee scheduled a meeting for April 8 at 9:00 A.M. Item 19. Report on Finance Committee meeting of March 11. The Committee reported it discussed the Xerox Utility Billing System upgrade, budget calendar, purchasing policy, returned check charge and investment institutions. Mem 20. Personnel Committee. No Personnel Committee meeting report was scheduled. Item 21. Planning-Operations-Engineering Committee meeting of March 15. The Committee reported it discussed the draft District Automation Plan and the draft request for proposal for a computer system. Page 2193 March 24, 1988 ttem 22. Public Information Committee meeting of March 21. The Committee reported it discussed Xeriscape programs and the Annual Report. INTERGOVERNMENTAL MEETINGS Item 23. Report on CSDA meeting of March 11. Director Korn reported that CSDA is examining a number of legislative proposals that effect special districts. Also, May 10 is the CSDA Legislative Workshop. Item 24 Report on City Council meeting of March 15. Director Knauft reported he was unable to attend the meeting. Item 25. Report on MWDOC meeting of March 16. Director Knauft provided an update on the South Orange County Water Plan, including a tunnel through the Santa Ana Mountains. Item 26. Report on OCWD meeting of March 16. Director Korn reported that OCWD received their Engineer's report on the basin and postponed adoption of a new replenishment rate schedule. III= 27. Report on Planning Commission meeting of March 23. Director Fox indicated that there was nothing of significance to report except a relief valve requirement on one new development Item 28. Report on ISDA Executive Committee meeting. Director Cromwell reported that the location of the ISDA conference on April 23, had to be moved to a new location yet to be announced. ADJOURNMENT On a motion by Director Knauft and seconded by Director Kom, the Board voted 4-0 to adjourn at 9:46 A.M. William P. Workman General Manager/Secretary