HomeMy WebLinkAbout1988-06-23 - Board of Directors Meeting MinutesPage 2214
June 23, 1988
MINUTES OF THE
YORBA UNDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
JUNE 23, 1988
The regular meeting of the Board of Directors of the Yorba Linda Water District was called
to order by President Armstrong at 8:30 a.m., June 23, 1988, in the District offices at 4622
Plumosa, Yorba Linda. Directors present: Whit Cromwell, Arthur C. Korn, Sterling Fox and
Paul R. Armstrong. Also present were: William P. Workman, General Manager, William J.
Robertson, Assistant General Manager, Cheryl Gunderson, Business Manager, Michael A.
Payne, Engineering Manager, Michael Robinson, Assistant Administrator II, Ray Harsma,
Operations Superintendent, Robb Quincey, Executive Assistant to the General Manager,
Clyde Bushaw, Customer Service Representative, and Kent Byrne, Meter Reader I.
Director Knauft was absent.
PRESENTATION
Item 1. President Armstrong presented Director Korn with a twenty year anniversary pin for
his twenty years of service with the Yorba Linda Water District.
CONSENT CALENDAR
On a motion by Vice President Fox and seconded by Director Cromwell, the Board voted
4-0 to approve the Consent Calendar as follows:
Item 2. Approval of Minutes - Regular Meeting of June 9, 1988.
Item 3. Authorization for the Directors to leave the State of California prior to next meeting.
Item 4. Approval of Application to and Agreement for Water Service with Davis
Developments for Tract 11662, Lot No. 1, located north of La Palma Avenue and west of
Via Del Rio, Job No. 8814, in the amount of $3,800.00.
Item 5. Approval of Application to and Agreement for Sanitary Sewer Service with Mr. &
Mrs. James Aldrich, Mrs. Mary Cowden, Mr. & Mrs. Roger Dewhurst, Mr. & Mrs. Gene
Edwards, Mr. & Mrs. Garrold La Munyon, Mr. & Mrs. Jack Maloney and Mr. & Mrs. Phil
Peraies in Highland Avenue, Yorba Linda, Job No. 8833, in the amount of $1,605.00.
ttem 6. Deny proposed settlement in the amount of $4,080 from H. V. Lawmaster.
Item 7. Status report on District personnel recruitments.
Item 8. Acceptance of the Financial Statements for the eleven months ended May 31,
1988.
Page 2215
June 23, 1988
DISCUSSION CALENDAR
item 9. Zone 5 Dual Use Reservoir authorization to advertise for bid. Mike Payne,
Engineering Manager, briefly presented a request for authorization to advertise for bid
relating to construction of the Zone 5 Dual Use Reservoir. It was discussed that Zone 5
Reservoir will serve portions of ID #1 and ID #2.
On a motion by Director Cromwell and seconded by Director Korn, the Board voted 4-0 to
authorize advertisement for the construction of the Zone 5 Dual User Reservoir.
them 10. Califomia Drought Plan. William Robertson, Assistant General Manager,
recommended that the Board adopt Resolution 88-18, acknowledging the Califomia
Drought Plan and authorizing the General Manager to implement a plan to reduce water
demands by ten (10) percent within the District.
Mr. Robertson informed the Board that Metropolitan Water District has formally declared
Southern California as experiencing a drought, and has requested customers to
voluntarily reduce water consumption by 10%. Furthermore, in compliance with the
District's Urban Water Management Plan adopted on December 12, 1985, Mr. Robertson
stressed the need to implement a voluntarily reduced water consumption plan.
After Board discussion of the issue, it was requested that the press, in addition to those
noted in Section 4, be advised of the District's Resolution 88-18 (Drought Plan).
Furthermore, the Board requested that the District's drought resolution be redrafted so as
to include a "sunset provision" which would terminate the resolution's goals, activities and
requirements when the drought was declared ended.
On a motion by Director Korn and seconded by Vice President Fox, the Board voted 4-0 to
redraft and adopt the Drought Resolution 88-18, and make the public aware of the
circumstances through the use of media, notes on water bills and public speaking.
Item 11. AMP Augmentation Project. William Robertson, Assistant General Manager,
informed the Board of Directors about efforts by Municipal Water District of Orange County
(MWDOC) to increase capacity in the Allen-McColloch Pipeline. Mr. Robertson further
informed the Board that MWDOC has identified changes in the AMP that can significantly
increase the capacity of water provided. However, these changes will necessitate an
expenditure of 34 million dollars. MWDOC, therefore, is drafting agreements for funding
and usage, so that other water agencies can elect to participate in the AMP project, or not.
The Board extensively discussed the AMP alternative and furthermore, discussed the
option of developing an additional District pipeline from the Diemer Filtration Plant, which
may net the same results as participating in the AMP project. It was discussed that the
issue should be taken under further advisement, and that other District options for
increased capacity, such as an additional District pipeline, should be considered and
added to the 5-year plan. The report was for information only and no action by the Board
was required.
Page 2216
June 23, 1988
GENERAL MANAGER'S REPORT
Addition to Agenda - Registrar of Voters Transmittal. General Manager, William Workman,
requested that an additional item be placed on the agenda pursuant to the provisions of
the Brown Act. The agenda item related to election information required by the County of
Orange prior to the next Board meeting. On a motion by Vice President Fox and seconded
by President Armstrong, the Board voted 4-0 to add the issue to the agenda through the
provision of the Brown Act that allows items to be placed on the agenda because they
were received for action after the posting of the agenda.
Mr. Workman outlined the information required by the County, and based upon a motion
by Director Cromwell and seconded by Vice President Fox, the Board voted 4-0 to respond
to the election transmittal stating that two Directors are to be elected; M. Roy Knauft Jr. and
Arthur C. Korn are the incumbents for the positions; the denotion of a 200 word maximum
candidate statement; and that the District will not pay for publication of candidate
statements. Furthermore, as requested by the County, a current map of the District's
boundaries will be provided.
Item 12. Proposed Agreements for Legal Services. William Workman, General Manager,
explained that as a result of the Board's June 9, 1988, meeting selecting McCormick and
Kidman as the District's new General Counsel, and Rutan and Tucker as the District's
Special Counsel, he was requesting the Board's approval of agreements for the same.
The Board generally discussed the legal services, and requested that the agreements be
modified so as to incorporate that Mr. Kidman is to be the specified lead attorney for
McCormick and Kidman and Mr. Larsen is to be the specified lead attorney for Rutan and
Tucker in all District matters. Furthermore, the Board requested that corrected rate
schedules are to be attached as a part of the contract. On a motion by Director Cromwell
and seconded by Director Korn, the Board voted 4-0 to approve the modified agreements
for legal counsel.
Item 13. Consideration of compensation adjustments for District employees. Discussion
on this item was moved to closed session.
Item 14. Consideration of the 1988-89 Annual Budget. William Workman, General
Manger, introduced the proposed 1988-89 Budget and described its philosophy, priorities
and targets. Cheryl Gunderson, Business Manager, presented a summary of the status of
the District's finances. William Robertson, Assistant General Manager, discussed the
budget's capital outlay and capital improvement replacement plans.
The Board and staff discussed several areas of the budget including financing sewer
operations. A couple of the budget's activities in the Administration Department were
modified and an adjustment was made to the budget message. The staff indicated that the
weather station installation issue would be returned to the Board for final approval.
Page 2217
June 23, 198$
iUpon a 7notk I. ion by Director Cromwell ai°d seconded by Director ;ern; the Board voted
adoction separately on each of the following resolutions by 4-03 votes: Resolution No.
88-'9 adopting the 1988-89 Annual Budget; Resolution No. 88-20 establishing the
Appropriations Limit for the 1988-89 Fiscal Year; rReseiution No. 88-21 amending the
Chart of Authorized Positions; Resolution No. 88-22 adopting Fiscal Year 1983-89 Debt
Service Requirements for WatLrNorks - B'.ection 1959 series and "B" Bonds: Resolution
No. 88-23 adopting Fiscal Year 1968-89 Debt Service Requirement for Improvement
District No. 1 Series "A" and "B" Bonds; and Resolution No 88-24 adopting Fiscal Year
1988-89 Debt Service Requirement for Improvement District No. 2 Series "A" and 1987
Refunding Bonds and set precise tax rate.
STANDING COMMrTTEE REPORTS
Item 15. No Executive-Administrative-Organization Committee report was scheduled.
Item 16. No Finance-Accounting Committee report was scheduled.
Item 17. Finance Committee-Authorization for payment of bills. On a motion by Vice
President Fox and seconded by Directcr Cromwell, the Board `Doted 4-0 to approve
payment of Bills and Rate Deposits in the amount of $332,342.56 on Checks No. 14835
through 14840, Checks No. 14848 through 14947, and Payroll Checks No. 1222 through
1686, and two wires: MWDOC, dated June 14, 1988, in the amount of $169,958.05 and
ACWA, dated June 29, 1988, in the amount of $9,331.05.
them 18. Report on Personnel Committee meeting of June 15. The Committee reported
that it reviewed the status of the District's recruitments, personnel costs, new positions,
City-District meeting, labor relations and range adjustments.
Item 19. Report on Planning-Operations-Engineering Committee meeting of June 16. The
Committee reported that it discussed the topics of the District headquarters, Chino Hills
Reser oil,, Dual Use P.eserioir, Improvement i,strict No. 2, and western area construction.
ttem 29 . Report on Public Information Committee meeting of June 14. The Committee
reported that it discussed the distribution of the 1988 Annual Report, the District's
participation in the publication of an illustrated map of Orange County, the Fairmont
Reservoir as a possib`e site for Xeriscape landscaping, establishment of a District "Water
Barons Award" and a report of a Troy High Sct-,oci speaking engagement.
INTERGOVERNMENTAL MEETINGS
Item 21. Report on CSDA meeting of June 10. Director Korn reported that the CSDA is
changing its organization leadership from, a retained consulting group to in-house
administration. The CSDA is therefore seeking a new Executive Director.
item 22. Report on Planning Commission meeting of June 15. Director Korn reported that
this meeting,.,vas uneventful.
Page 2218
Jur`,e
i
item 23. Recort on Mv^ EDOC meeting of June +6. No ;'el~orr as Director nauft was absenT.
Item 24, Report on City Council meeting of June 2~. No report as Director Knauft was
absent.
CLOSED SESSiCN
The Board agreed *.o Fold a closed session to discuss labor relations.
BOARD OF DIRECTORS' TOUR
The Board of Directors along with William \JVorkman, General Manager, took a tour of
Improvement District No. 2.
ADJOURNMENT
On a motion by Vice President Fox and seconded by Director Cromwell, the Board voted
4-0 to adjourn the meeting to June 30, at 8:00 a. m.
/14A
William P. Workman
General Manager/Secretary