HomeMy WebLinkAbout1988-07-28 - Board of Directors Meeting MinutesP aCt~' ~ 2G6
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The aciourned rneetin g of t(?e Boara (Di %irectors of ne Yf•or ;a L_(ia V afar Dis-7ic1 was
caned to order by President .Armstrong at 2:C0 p.m., Juiv 28, X388, in the Distric offices at
t~i.mn ~sa. ! i.~ Na, ^ sirr~,,s present: , JS R. ~,nrmst Cong W h, ~2~ it Cromwell,
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4.
Steriir;g Fox, and Arthur C. Korn. Alsc oresent were: Wiiiiam P, Fd~lorKmar., Generai
Manager, William J. Robertson, Assistant General Manager, Robb Quincey, Executive
Assistant to the General Manager, Yur! Zaslavsky, Assistant Engineering Manager, Cheryl
Gunderson, Business Manager, Ray rarsma, Operations Superintendent, Michael
Robinson, Assistant Administrator 11, ice Cowan, Assistant Operations Superintendent,
Brian Johnson, with The Pacific Company, Stan Sprague, MWDOC General Manager, Karl
Seckie, MWDOC Assistant General Manager, and Kenny Witt, Director of Municipal Water
District of Orange County. Director Knauft was absent.
CONSENT CALENDAR
On a motion by Vice President Fox and seconded by Director Korn, the Board voted 4-0 to
approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Regular Meeting of July 14, 1988.
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Item 2. Authorization fo - the Directors to leave the State of California prior to next meeting.
Item 3. Approval of Application to and Agreement for Water Service with Bryant Ranch
Associates 111, a California general partnership. By: Woodcrest Development of Orange
County, Inc., a California Corporation, Managing Partner, for Tract No. 10657, located east
of intersection Paseo De Toronto and Via Lomas De Yorba, Job No. 8825, in the amount of
$5,-100.00.
Item 4. Approval of Application to and Agreement for Water Service with Bryant Ranch
Associates Ill, a California general partnership. By: Woodcrest Development of Orange
Cot.iiti✓, Inc., a California Corporation, Managing Partner, for T Tact No. 1337 located north
of Pasec De Tcronto along Via Lomas De Yorca, Job No. 8810, in the amount of
$6,950.CC.
Item 5. Approval of Application to and Agreement for Water Service with Yorba Linda
Brighton Associates 1, a California generai partnership. By: Brignton Homes, a California
Corpcraticr, General Partner, for Tract No. 13372, 'located west of intersection Paseo De
Toronto and Via Lomas De Yorba, Job No. 8811, in the amount of $10,660.00.
Item 6. Approval of Application to and Agreement for Water Service with Bryant Ranch
Associates 111, a California general partnership. By: Woodcrest Development of Orange
County, inc., a California Corporation, iManaging Partner, for Tract No. 13375, located east
of intersection Paseo De T oronto and Via Lomas De Yorba, Job No. 88,112, in the amount of
12,2 3 5.CC.
Page 2_227
July 28, IC-P-8
item 7. Approval of Etchandy Waii construction agreement with iMS Instrumentation and
Mechanical System, Inc. in the amount of $21,070.00 and to authorize the President and
Secretary to execute the documents.
Item S. Designation of certain Operations Department equipment as surplus and
authorization for their sale or disposal.
PRESENTATION
ft .a 9. Presentation by Stan Sprague, General Manager of the Municipal Water District of
-.ange County, and Karl Seckle, Assistant General Manager, regarding South County
Vv.wer Supply Study and AMP augmentation.
Mr. Sprague and Mr. Seckle reported to the Board that in the course of MWDOC's
engineering study concerning conveyance of the splatter capacity in the AMP, downstream
of Reach D-4, a potential additional project was identified which would increase the
capacity of the AMP by as much as 140 cfs at an economical cost. This proposed AMP
Flow Augmentation Project would consist of oversizing the parallel to Reaches S2/S3,
which is already planned, to convey splatter capacity, constructing a pump station at the
Diemer Filtration Plant and, if necessary, paralleling Reaches S4B/S5 to convey the
additional capacity to the end of the AMP. The construction of the AMP Flow Augmentation
Project is anticipated to benefit the AMP Participants by providing needed capacity,
particularly in the South County, to meet interim shortfalls until Met's facility is completed,
and, if any capacity is not needed by an AMP Participant, it can be provided to other
agencies with credit given to the AMP Participant in the form of an offset against the cost of
capacity taken, or a refund of costs already invested in the AMP.
In order to be an effective source of capacity to meet interim needs pending completion of
Met's facilities, this project must be pursued as quickly as possible. The District's
cooperation will assist in making this project successful.
The Board asked several questions and heard a brief presentation by Ken Witt, MWDOC
Director.
DISCUSSION CALENDAR
them 10. Conditions for occupancy of Tracts 11709 and 11749 in Improvement District No.
2. William Robertson, Assistant General Manager, briefly presented a request for approval
of the terms and conditions for issuance of certificates of occupancy for the two tracts in
question, and explained that the request necessitates water service from an interim pump
station and completion of specific on-site and off-site improvements. These alternatives
were considered, as the track will be ready for occupancy prior to completion of a planned
permanent reservoir in this area.
Page 2228
July 28, 1988
it was discussed that 112 service sites will be served by the alternat° wat°r `cJA",Y-
Furthermore, the Board discussed their desire to advise ail prospective buyers of this
property regarding the alternative water supply situation, in a written format, including a
notification of alternate supply which would be disseminated to all prospective buyers. On
a motion by Vice President Fox and seconded by Director Korn, the Board voted 4-0 to
approve the terms and conditions for issuance of certificate of occupancy for homes in
Tract 11709 and 11747.
Item 11. ACWA legal affairs deposit. William Robertson, Assistant General Manager,
explained that the $110.00 expenditure made to ACWA, for support of the Paradise
Irrigation Case was not used. ACWA's Board of Directors directed their staff to return the
deposit to the participating districts, or endeavor to ask that the districts allow ACWA to
retain the $110.00 payment for their legal affairs fund to offset future legal costs in the 1988
budget year.
After a brief discussion, Director Korn made a motion to formally request a refund from
ACWA, stating that if they need said additional funds in the future, they are to again
request it, with the particular cause or purpose outlined. President Armstrong seconded
the motion, and the Board voted 4-0 to request a $110.00 refund from ACWA.
Item 12. Amending sections of the Personnel Ruler. Michael Robinson, Assistant
Administrator, requested that the Board approve Resolution 88-32 amending sections of
the Personnel Rules pertaining to recognized holidays and bereavement periods. It was
discussed that the holiday section should be removed from the Personnel Rules. On a
motion by Vice President Fox and seconded by Director Korn, the Board voted 4-0 to
approve Resolution 88-32 amending sections of the Personnel Rules.
ttem 13. Santiago County Water District 25th anniversary. Michael Robinson, Assistant
Administrator, requested that the Board consider adoption of Resolution 88-33 extending
congratulations to the Santiago County Water District upon its 25th anniversary.
After a brief discussion, it was stated that President Armstrong and Mike Robinson would
be representing the Board and the District at the event. On a motion by Director Cromwell
and seconded by Director Korn, the Board voted 4-0 to adopt Resolution 88-33
recognizing Santiago's celebration.
Item 14. Support of Water Awareness Week, 1989. Michael Robinson, Assistant
Administrator, requested that the Board provide direction regarding support to the
California Water Awareness Committee (CCWAC) for the upcoming Water Awareness
Week. After a brief discussion, the Board agreed to cooperate but not provide financial
support for this upcoming event. Furthermore, contingent upon the Committee's a
manpower needs to staff booths for the Awareness Week, the Board may consider
participation of this fashion, as well.
On a motion by President Armstrong and seconded by Director Cromwell, the Board voted
4-0 to decline CWAC's request for financial support, but cooperate with the program.
Page 2229
juiv 28. 1988
GENERAL MAIs1AGER'S REPORT
General Manager William Workman informed the Board that he had been in contact with
Maloney's, a local restaurant for collection of overdue water fees.
ftem 15. Alternates for Board Standing Committees. General !Manager William Workman
reviewed the Board's request that a system for Board committee alternates be established.
The Board discussed several options and reasons for alternates. On a motion by Director
Korn and seconded by Vice President Fox, the Board voted 4-0 to approve a policy of
having either the President or Vice President, respectively serve as an alternate standing
committee member, when necessary.
STANDING COMMrFTEE REPORTS
Item 16. No Executive Committee report was scheduled.
Rem 17. No Finance-Accounting Committee report was scheduled
Item 18. Authorization for payment of bills. On a motion by Vice President Fox and
seconded by Director Korn, the Board voted 4-0 to approve payment of bills and rate
deposits in the amount of $185,479.06 on Checks No. 15090 through 15196, Payroll
Checks No. 1761 through 1828 and one wire dated July 28, 1988, in the amount of
$9,476.08.
Item 19. No Personnel Committee report was scheduled.
Item 24. Planning-Operations-Engineering Committee. Committee member Korn advised
the Board that the P.O.E. Committee met that morning and considered three issues. Mr.
Korn advised the Board that the Committee and staff are continuing to evaluate the options
surrounding the building. He advised the Board that the Automation Task Force has been
working to select three final computer vendors, and are about to make site visits to users
so as to make recommendations for a finalist. Finally, Mr. Korn indicated that the P.O.E.
Committee reviewed staff work regarding new water fees and charges, and indicated that
a public hearing will be held on August 11, 1988, 8:30 a.m. to discuss the new fees.
Item 21. Public Information Committee report. Oral report on Xeriscape meeting of July
20. Michael Robinson, Assistant Administrator, advised the Board that the annual
Xeriscape Conference is scheduled for November 12, 1988, and that a number of
speakers and a tour have been arranged. Mr. Robinson also discussed the Committee's
interest in XLriscape landscaping in front of the Fairmont Reservoir. He indicated that this
idea was being taken under further advisement.
Page 2230
July 28, 1988
INTERGOVERNMEINTAL_. MEETINGS
Item 22. Report an CSDA meeting of Dui ~~yo, porn advised the Board that as of
August 1, 1988, the CSDA will cave imptementea itv first full time Executive Director. He
indicated that there will be a graduai phase out of the existing consultant utilized in the
past for administrative functions. Director Korn also indicated that there was an office
move for the CSDA planned for the not too distant future. Mr. Korn concluded by informing
the Board that the CSDA has implemented a new pooled bond financing fund to provide
limited amounts of financial assistance to various agencies. This fund will allow agencies
a funding option for specified projects wherein an agency bond offering may not be
necessary.
Rem 23. Report on City Council meeting of July 19. No report given.
Bern 24. Report on MWDOC meeting of July 20. No report given.
Rem 25. Report on OCWD meeting of July 20. No report given.
Rem 26. Report on Planning Commission meeting of July 27. Prior to discussing the
Planning Commission meeting, President Armstrong briefly reported on a WACO meeting
that he attended on July 21, 1988. He cited the amounts of water used by Caltrans on a
regular basis is an ever increasing amount; that the State Department of Water Resources
has developed a new 1-1/2 gallon toilet; that there is a new potential water storage area
near the San Louis Reservoir, which is known for occupancy by endangered species; and
that Orange County consumes ill of all water distributed through the-Metropolitan Water -
District.
President Armstrong indicated that the Planning Commission designated the downtown
area of Yorba Linda as the Town Center Zone. If in this area development occurs, there
now shall be minimum property sizes, which are larger than any existing property size in
this area currently. Furthermore, Mr. Armstrong indicated that the Planning Commission
chose the northerly alternative for the extension of Bastanchury.
ADJOURNMENT
Prior to adjournment, the Board briefly discussed with staff the District's recourse if persons
fail to pay sewer fees or illegally connect to the District's sewer connection. After a
reiteration of District policy regarding this matter, on a motion by Director Cromwell and
seconded by Vice President Fox, the Board voted 4-0 to adjourn the meeting.
William P. Workman
General Manager/Secretary