HomeMy WebLinkAbout1988-12-08 - Board of Directors Meeting MinutesPage 2275
December 8, 1988
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 8, 1988
The regular meeting of the Board of Directors of the Yorba Linda Water District was called
to order by Paul Armstrong, President, at 8:30 a.m., December 8, 1988, in the District
offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit
Cromwell, Sterling Fox, Roy Knauft and Arthur C. Korn. Also present were: William P.
Workman, General Manager, William Robertson, Assistant General Manager, Michael
Payne, Engineering Manager, Cheryl Gunderson, Business Manager, Michael Robinson,
Assistant Administrator, Ray Harsma, Operations Superintendent, and Art Kidman, Legal
Counsel, arriving at 8:36 a.m.
President Armstrong saluted Director Korn and Director Knauft with a toast on their
appointment to the Board of Directors by the Orange County Board of Supervisors.
CONSENT CALENDAR
On a motion by Vice President Fox and seconded by Director Cromwell, the Board voted
5-0 to approve the Consent Calendar as follows:
Item 1. Approval of Minutes - Adjourned meeting of November 22, 1988.
Item 2. Authorization for the Directors to leave the State of California prior to the next
meeting.
Item 3. Approval of Application to and Agreement for Water Service with Frederick T. Von
Der Ahe for lot No. 111 of Tract No. 11174 located at the northeast corner of Esperanza
Road and Yorba Linda Boulevard, Job No. 8801 in the amount of $14,995.00.
Item 4. Approval of Sewer Connection Application and Permit with Mr. Ernest W. Harvey,
5212 Highland Avenue, Yorba Linda, Service No. 22-340, in the amount of $7,010.40.
Item 5. Approval of Sewer Connection Application and Permit with Mr. and Mrs. John
Mier, 5182 Highland Avenue, Yorba Linda, Service No. 22-342, in the amount of
$6,936.30.
Item 6. Approval of Sewer Connection Application and Permit with Mr. and Mrs. Robert B.
Lind, 5142 Highland Avenue, Yorba Linda, Service No. 22-343, in the amount of
$6,754.30.
Item 7. Approval of Sewer Connection Application and Permit with Mr. and Mrs.
Robert L. Weir, 5079 Highland Avenue, Yorba Linda, Service No. 22-405, in the amount
Page 2276
December 8, 1988
of $6,632.10.
Item 8. Approval of Sewer Connection Application and Permit with Mr. and Mrs. Robert L.
Weir, 5081 Highland Avenue, Yorba Linda, Service No. 22-415, in the amount of
$7,975.00.
Item 9. Approval of Sewer Connection Application and Permit with Mr. and Mrs. Marius
Ciais, 5071 Highland Avenue, Yorba Linda, Service No. 22-394, in the amount of
$7,347.10.
Item 10. Approval for temporary water service outside District boundaries with Arthur G.
Cheroske, within the Southern California Edison easement, north of Yorba Linda
Boulevard, approximately 1,000 feet east of Fairmont Boulevard, Service No. 40-720.
Item 11. Approval of Progress Payment No. 4 to Fred H. Woodard Co., Inc. in the amount
of $36,000.00 for construction of the Chino Hills Reservoir, Job No. 8136.
Item 13. Authorization to declare as surplus certain obsolete computer terminals, disk
drives and printers.
Item 14. Acceptance of August 31, 1988 Financial Statements.
DISCUSSIQ1 CALENDAR
Item 12. Nixon Library Water and Sewer Service Application. On a motion by Director
Korn and seconded by Vice President Fox, the Board voted 3-0-2 to approve the
Application to and Agreement for Water Service in the amount of $9,635.80 and
Application to and Agreement for Sewer Service in the amount of $7,214.80 with the
Richard Nixon Presidential Archives Foundation, Job No. 8854, located at the northeast
corner of Eureka Avenue and Yorba Linda Boulevard. Director Knauft and Director
Cromwell abstained due to their relationship with the Foundation.
Item 15. Report on Agreement re terms and Conditions of Easements with Mr. and Mrs.
Lloyd E. Jessee. Mike Payne, Engineering Manager requested the Board's approval of
an easement for sewer facilities that would permit Covington Development's subdivision
on Van Buren Avenue. Mr. Payne indicated that Covington Development is paying the
$35,000 cost to acquire the easement from Jessee. After a discussion on the sewer
planning needed for future developments in the Van Buren area, on a motion by Director
Cromwell and seconded by Vice President Fox, the Board voted 5-0 to approve an
Agreement re terms and conditions of easement with Mr. and Mrs. Lloyd E. Jessee and
authorize the President and Secretary to execute the agreement.
1
them 16. Gas Engine Overhaul and Replacement Program. Operations Superintendent
Ray Harsma presented a multi-year Gas Engine Overhaul and Replacement Program for
Page 2277
December 8, 1988
I consideration by the Board. Mr. Harsma explained that based on an inspection of the gas
engines and their projected use, the worn-out equipment needs to be replaced and the
older equipment needs to be overhauled. The booster engine at Fairmont Reservoir and
the pump engine at Well No. 1 require immediate attention because of their extremely
poor condition. The Board discussed the program and asked the staff to return with a
similar program for the electrical engines. On a motion by Director Knauft and seconded
by Director Korn the Board voted 5-0 to approve a multi-year Gas Engine Overhaul and
Replacement Program and appropriate $36,000 from the unappropriated Water Operating
Fund for two gas engine overhauls.
ttern 17. Consideration of Customer. Service Charges and Amendment to Related Water
Rules and Regulations. Cheryl Gunderson, Business Manager, requested the Board's
consideration for amending the Water Rules and Regulations and adjusting the charges
for certain water services to reflect the actual cost of providing the services. Presented
was the following charge and deposit system :
Current Proposed
Notice of Discontinuance
$10
$10
Shut-off due to nonpayment
$10
$13
Reestablishing service
-0-
$18
Callouts after hours
$30
$57
Tampered locks
-0-
$22
Meter Replacement/Removal
-0-
$62
The following deposit system was proposed:
Proposed
Residential $30
Commercial/irrigation:
1-112" and under meter $100
2"-3" meter $150
4" and over meter $200
It was also proposed that the deposit be returned or applied to a customer's bill after two
years of satisfactory payment history. The Board expressed its desire to have in the future
all the fees and charges moved to a resolution separate and apart from the Water Rules
and Regulations. On a motion by Director Fox and seconded by President Armstrong, the
Board of Directors voted 4-0 to adopt Resolution 88-38 amending Section 3.12 of the
Yorba Linda Water District Rules and Regulations With Regard to the Rendition of Water
Service. Director Knauft left at 8:57 prior to the vote to attend another meeting.
Item 18. Consideration of resolution supporting Special District Representation on the
Page 2278
December 8, 1988
Orange County Local Agency Formation Commission. Assistant Administrator Mike
Robinson requested the Board's approval of a resolution supporting Special District
representation on the Orange County Local Agency Formation Commission. Discussion
by the Board centered on the history of the matter and modifying and word "adversely" to
"substantially." On a motion by Director Cromwell and seconded by Director Korn, the
Board voted 4-0 to adopt Resolution No. 88-42 supporting Special District Representation
on the Orange County Local Agency Formation Commission. Consideration of resolution
supporting Special District Representation on the Orange County Local Agency
Formation Commission.
Item 19. Report on new Radio Communication System. Assistant General Manager,
William Robertson, presented a report on the selection process for a new radio
communication system. He explained that the District's negotiations with General Electric
for a new system have been broken off because G.E. unilaterally declined to complete the
sale outlined in their August 1988 proposal. The Board discussed the operational and
legal aspects of G.E.'s withdrawal. Also reviewed by the Board was the options to
readvertise for proposals, seeking proposals from off-shore firms and contacting Motorola
about purchasing their equipment. On a motion by Vice President Fox and seconded by
Director Korn, the Board voted 4-0 to authorize staff to formally discontinue negotiations
with General Electric Mobile Communications and cash their bid bond; and authorize the
staff to negotiate with Motorola Corporation on a purchase agreement for a radio
communications system.
Item 20. Report on Proposed Sewer Rules and Regulations. William Robertson, Assistant
General Manager, requested that the Board adopt a proposed set of Sewer Rules and
Regulations. The proposed Rules and Regulations set in one place policies previously
adopted by resolutions, ordinances and minute orders. Additionally, the proposed Rules
included clean up provisions for a variety of sewer service procedures. The Board
extensively discussed the proposed rules and decided on specific modifications to be
included in the final sewer rules. It was also requested that a map of the sewer drainage
areas be provided with the rules. The Board also discussed whether or not the actual fee
charges should be included in the Rules and Regulations or whether they should be
identified on a separate resolution. On a motion by Director Fox and seconded by
Director Cromwell, the Board voted 4-0 to adopt Resolution No. 88-41 establishing Rules
and Regulations of the Yorba Linda Water District with Regard to the Rendition of the
Sanitary Sewer Service including the Board's modifications.
GENERAL MANAGER'S REPORT
Item 21. General Manager William Workman provided a reminder that the Dual Use
Reservoir Groundbreaking was set for December 9 and the District holiday party
December 16.
Page 2279
December 8, 1988
General Manager, William Workman, requested the Board's approval of an
agreement with Seidler-Fitzgerald Public Finance for financial consulting services related
to the issuance of General Obligation Bonds for Improvement District No. 2. Mr. Workman
explained that the finance consultant was needed to assist in completing certain
preparations prior to the District initiating steps to sell between $15 - $20 million in bonds
for Improvement District No. 2 water facilities.
The Board briefly reviewed the consultant's qualifications and the process used to select
Seidler-Fitzgerald. On a motion by Vice President Fox and seconded by Director
Cromwell, the Board voted 4-0 to approve an agreement with Seidler-Fitzgerald for
financial consulting services in an amount of $7,500.00 and authorize the President and
Secretary to execute the agreement.
Item 22. Report on Board of Supervisor's action to appoint Roy Knauft, Jr. and Arthur C.
Korn to the Board of Directors.
William Workman, General Manager/Secretary, reported that the Orange County Board of
Supervisors had acted at their meeting of November 8, 1988 to appoint Roy Knauft and
Arthur Korn to the Yorba Linda Water District Board of Directors. These two individuals
were the only candidates for the two positions on the Board, therefore the November 8,
1988 District election was canceled. Mr. Workman indicated that no additional action by
the Board of Directors was required.
LEGAL COUNSEL'S REPORT
Item 23. No legal counsel report was presented.
STANDING COMMfTTEE REPORTS
Item 24. Report on Finance Committee meeting of December 1, 1988. The committee
reported that it had discussed the District financial statements, unemployment claims,
customer service charges, sewer refunds and finance consultants.
Item 25. Finance Committee. Authorization for payment of bills. On a motion by Vice
President Fox and seconded by President Armstrong, the Board voted 4-0 to approve
payment of bills and rate deposits in the amount of $353,859.44 on check nos. 15937 and
16034 through 16126 payroll check nos. 1261 and 2503 through 2563 and one wire
dated December 14, 1988 to MWDOC in the amount of $176,592.25.
Item 26. Planning-Operations-Engineering Committee. P.O.E. committee meeting of
November 29. The committee indicated that it discussed the proposed sewer rules,
Hancock property, computer system, radio system and headquarters plan.
Page 2280
December 8, 1988
INTERGOVERNMENTAL MEETINGS
Item 27. Public Information Committee. Report on Xeriscape Committee meeting of
November 30. It was explained that the committee reviewed the Xeriscape Conference
and the Fairmont Reservoir plans.
Item 28. Report on Planning Commission meeting of November 28. This meeting was
canceled.
Item 29. Report on CSDA meeting of December 1. Director Korn did not have a report.
Item 30. Report on VVACO meeting of December 2. Director Knauft was not present to
report.
Item 31. Report on CRWUA meeting of December 4,5,6. President Armstrong discussed
the various topics related to Colorado River water that was presented at the conference.
Item 32. Report on City Council meeting of December 6. Director Fox did not have a
report to present.
Item 33. Report on MWDOC meeting of December 7. Director Knauft was not present to
report.
Item 34. Report on OCWD meeting of December 7. No report was presented on this
meeting.
ADJOURNMENT
On a motion by Vice President Fox and seconded by Director Korn, the Board voted 5-0 to
adjourn the meeting at 10:52 a.m.
William P. Workman
General Manager/Secretary