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HomeMy WebLinkAbout1989-01-12 - Board of Directors Meeting MinutesPage 2286 January 12, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 12, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Paul Armstrong, President, at 8:30 a.m., January 12, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell, Sterling Fox, Roy Knauft and Arthur C. Korn. Also present were: William P. Workman, General, Manager, William Robertson, Assistant General Manager, Robb Quincey, Executive Assistant to the General Manager, Yury Zaslavsky, Assistant Engineering Manager, Cheryl Gunderson, Business Manager, Michael Robinson, Assistant Administrator, Ray Harsma, Operations Superintendent, Ron Thompson, from Motorola, and Joe Basanda and Dee Inks from MMI. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS ftam 1. Annual selection of President and Vice President. The Board thanked Paul Armstrong for his excellent service as Board President. On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to elect Vice President Sterling Fox as the President of the Board of Directors for the upcoming year. On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 5-0 to elect Director Arthur C. Korn to the position of Vice President of the Board of Directors. them 2. Annual review of the Board of Directors compensation and Board operating policies. After a short discussion and report from the Executive Committee, the Board chose not to take action an adjusting the compensation provided to its members. Item 3. Annual rotation of Board of Directors committee assignments. The Board discussed its committee assignments then chose not to take action on changing the following assignments: Executive Committee - R. Knauft, W. Cromwell Finance Committee - S. Fox, R. Knauft Engineering Committee - A. Korn, P. Armstrong Personnel Committee - P. Armstrong, S. Fox Public Information Committee - W. Cromwell, A. Korn CONSENT CALENDAR Pursuant to Item 8, the Board asked that a statement regarding percentage of completion be included on construction projects requesting progress payments. After a brief discussion concerning Item 6 of the minutes for the Board meeting of Page 2287 January 12, 1989 December 22, 1988, on a motion by President Fox and seconded by Director Knauft, the Board voted 5-0 to approve the Consent Calendar as follows: ftem 4. Approval of Minutes - Regular meeting of December 22, 1988. Item 5. Authorization for the Directors to leave the State of California prior to next meeting. Rem 6. Approval of Application to and Agreement for Water Service with Y.L. Associates II, a California general partnership By: Brighton Homes, a California Corporation, Managing Partner for Tract No. 13480, located north of La Palma Avenue and east of Camino de Bryant, in the amount of $26,021.00. Item 7. Acceptance of the Etchandy Well Improvements, authorize the filing of the Notice of Completion and authorize the General Manager to release the labor and materials bonds in 35 days and release the Faithful Performance Bonds and release in one year if no liens have been filed. Item 8. Approval of Progress Payment No. 1 to F.T. Ziebarth Company, in the amount of $43,200.00 for construction of the Dual Use Reservoir, Job No. 8140. Item 9. Acceptance of September 30, 1988 Financial Statements. DISCUSSION CALENDAR Item 10. Report on modifications to the Zone 6 Timber Ridge Booster Station. Assistant Engineer Yury Zaslavsky requested Board of Director's approval of modifications to the Zone 6 Timber Ridge Booster Station. Mr. Zaslavsky reported that as a result of increased development in the area of the Timber Ridge Booster Station, station modifications will be required earlier than planned to provide adequate fire protection during construction in this area. Mr. Zaslavsky mentioned that the Booster Station modifications were initially proposed for Fiscal Year 1989-90, but staff recommended that the Booster Station modifications be moved forward to Fiscal Year 1988-89 to coincide with the proposed development at higher elevations within the District's pressure Zone 6. After discussing a variety of technical issues concerning the operational elements of boosting water to the various hydraulic gradients, and power concerns for this station, on a motion by Director Cromwell and seconded by Director Korn, the Board of Directors voted 5-0 to approve the project and authorize the staff to secure written proposals for the modifications to Zone 6 Timber Ridge Booster Station; and approved the allocation of $10,000.00 from I.D. No. 1's unappropriated Capital Improvement Fund Balance for this project. Item 11. Consideration of weather station. Operations Superintendent Ray Harsma Page 2288 January 12, 1989 stated that the Board of Directors approved the acquisition of a weather station as a part of the 1988-89 Budget. Mr. Harsma described the different types of weather instrumentation that were available; each able to record temperatures, rainfall, wind direction, wind speed, barometric pressure and humidity. He presented the three options explored for the weather station location. Mr. Harsma reported that the Semi-Automated Weather Station Equipment, costing $1,200.00, was recommended to be installed at the District Headquarters. After a brief discussion concerning the use of weather data, on a motion by Director Cromwell and seconded by Director Korn, the Board of Directors voted 5-0 to approve the semi-automated weather station purchase for installation at the Yorba Linda Water District headquarters. Item 12. Consideration of radio system purchase. Executive Assistant to the General Manager Robb Quincey stated that initially the Board of Directors authorized staff to negotiate a contract with General Electric for the purchase and installation of a 800 MHZ Two-Way Radio Communications System. However, the staff was subsequently authorized to enter into negotiations with Motorola for a radio system when G.E. failed to meet the provisions outlined in their proposal. Mr. Quincey reported that while in the negotiation process with Motorola, it was determined that prices had risen since the original bid from Motorola was received, and that twenty-five mobile radios were required instead of the original bid amount of twenty. The revised bid from Motorola was $97,601.99. Mr. Quincey explained that the radio project had been reviewed at the Planning-Operations-Engineering Committee meeting of January 5, 1989. After a general discussion regarding General Electric, and several technical questions relative to the Motorola bid, on a motion by Director Korn and seconded by Director Knauft, the Board of Directors voted 5-0 to approve the purchase of a 800 MHZ Mobile Radio System with Motorola Communications and Electronics, Inc. in the amount of $97,601.99; and authorized the President and Secretary to execute the purchase agreement. Item 13. Consideration of the purchase of an Ultimate/Digital Equipment Model 3030 Minicomputer, MMI Management Systems software and related automation equipment. Robb Quincey, Executive Assistant to the General Manager, stated that on September 7, 1988, the Board of Directors authorized staff to negotiate a contract with MMI Management Systems to purchase and implement an Ultimate/Digital Model 3030 Minicomputer, MMI Management Systems software and related automation equipment. He reviewed the purpose of the computer system, and explained that the first phase purchase and implementation of the Apple Macintosh computer equipment was complete. Page 2289 January 12, 1989 Mr. Quincey explained that MMI Management Systems and staff have completed a proposed agreement that is consistent with the District's Automation Plan and Request for Proposal. He also stated that the acquisition cost for the Ultimate/Digital/MMI computer system under the proposed agreement is $215,530.40. This amount plus the $30,015.47 that the District previously expended on Apple Microcomputer equipment, plus an additional $5,000.00 contingency amount for computer room preparation means that the total computer system cost is $250,545.87. He explained that the District budgeted $210,000.00 in the 1988-89 budget for this project. A $40,545.87 supplement needed to be made to permit the acquisition of the full computer system. After a general discussion regarding the computer system, software applications and costs related to the system, on a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to approve the agreement with Ultimate/Digital/MMI for the purchase of the Ultimate/Digital Model 3030 minicomputer, MMI Management Systems software and related automation equipment in the amount of $215,530.41; authorized the transfer of $24,200.00 of unused funds remaining from the radio system project and allocate $16,345.87 from the unappropriated Water Operating Fund balance for the project; and authorized the President and Secretary to execute the purchase agreement. Rom 14. Report on 1988-89 Water Rates. Assistant General Manager William Robertson reported that the water rates were last adjusted when the Board of Directors adopted Resolution No. 86-17 on November 26, 1986. He reviewed the current rate structure, and stated that these rates are approximately 27% below the county wide average. Mr. Robertson explained that the staff recommended retaining the current rate structure for the 1988-89 Fiscal Year, and reviewed the projected revenues that will be generated from these rates, He briefly reviewed a Water Rate Analysis and a Revenue Sensitivity Study. Mr. Robertson stated that the Finance Committee extensively reviewed the water rates at their meeting of January 5, 1989. After a general discussion regarding this issue and the rate structure utilized by the Metropolitan Water District, on a motion by Director Korn and seconded by Vice President Fox, the Board of Directors voted 5-0 to retain the water rates for Fiscal Year 1988-89 as adopted by Resolution 86-17. GENERAL MANAGER'S REPORT Rem 15. No General Manager's report was scheduled. LEGAL COUNSEL'S REPORT Item 16. No Legal Counsel's report was scheduled. Mr. Kidman did report that his office had completed the Legislative Review, and it was forthcoming. Page 2290 January 12, 1989 STANDING C OMM{TTEE REPORT Item 17. Executive-Administrative-Organizational Committee Meeting of January 11, 1989. Director Knauft reported that the committee met to discuss the recently completed employee surrey and possible changes to Board operating policies and compensation. Item 18. Finance-Accounting Committee Meeting of January 5, 1989. Director Knauft reported that the Committee discussed water rates, ID No. 2 bonds and arbitrage rules. Item 19. Authorization for Payment of Bills. On a motion by Vice-President Fox and seconded by Director Knauft, the Board of Directors voted 5-0 to approve payment of bills and rate deposits in the amount of $299,564.02 on Check Nos. 16221 through 16335, Payroll Check Nos. 2384, 2387 and 2388, and 2636 through 2697 and two wires; one dated December 29, 1988 to ACWA in the amount of 7,718.92 and one dated January 13, 1989 to MWDOC in the amount of $105,330.50. Item 20. No Personnel Committee Report was scheduled. Item 21. Planning-Operations-Engineering Committee Meeting of January 5, 1989. Director Korn reported that the Committee discussed the proposed radio system, computers outside engineering services, a weather station, a proposed trunk sewer at Eureka Avenue, work on an ID No. 2 Agreement and development processing. He emphasized that the Eureka Avenue Trunk Sewer and the proposed Engineering Development Processing procedures, were discussed at great length. Item 22. Public Information Committee Meeting of January 11, 1989. Director Cromwell requested that Assistant Administrator Mike Robinson report on this meeting. Mr. Robinson stated that the Sign Design Contest, Well Field protection Program, Draft version of the Annual Report and Xeriscape were discussed at this meeting. INTERGOVERNMENTAL. MEETINGS teem 23. Report on Planning Commission Meeting of December 28, 1988. Director Cromwell reported that the main issue discussed at this meeting was the Eureka Avenue Sewer Trunk development and construction. Item 24. Report on City Council Meeting of January 3, 1989. Director Fox reported that the annexation of the Country Club area and rate changes for waste disposal were discussed at this meeting. Item 25. Report on OCWD meeting of January 4, 1989. No report made. Item 26. Report on WACO meeting of January 6, 1989. Director Knauft reported that the greatest concern of WACO is the Bay Delta hearings, of which created an initial report that Page 2291 January 12, 1989 was very adverse to the future of water in Southern California. Director Knauft stated, however, that apparently reconsideration of the report is underway. Item 27. Report on Program CSDA meeting of January 6,1989. No report made. Item 28. Report on Planning Commission meeting of January 11. 1989. President Armstrong reported that that a new Chairman and Vice-Chairman have been appointed to the Planning Commission; that AW Associates is in the process of building a new fire station in the Eastern portion of Yorba Linda; a new Convalescent Hospital is to be constructed In Yorba Linda; and that two new fast food restaurants will be built In the eastern area of the city. Item 29. Report on MWDOC meeting of December 22, 1988 and January 11, 1989. Director Knauft reported specifically on an upcoming tour of the Cement Lining of Aqueduct in the Coachella Valley and that there will soon be an opening on the MWDOC Board of Directors, as a result of a recent resignation. ADJOURNMENT On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to adjourn the meeting at 10:22 A.M. William P. Workman General Manager/Secr tary