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HomeMy WebLinkAbout1989-01-26 - Board of Directors Meeting MinutesPage 2292 January 26, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 26, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., January 26, 1989, in the District offices at 4622 Plumosa, Yorba Linda. Directors present were: Whit Cromwell, Sterling Fox, Roy Knauft and Arthur C. Korn. Also present were: William P. Workman, General Manager, William Robertson, Assistant General Manager, Robb Quincey, Executive Assistant to the General Manager, Mike Payne, Engineering Manager, Cheryl Gunderson, Business Manager, Michael Robinson, Assistant Administrator, Joe Cowan, Assistant Operations Superintendent, Yury Zaslavsky, Assistant Engineering Manager, Chuck Gray, Engineering Aide, Kathy Eager, Customer Service Supervisor, Larry Kraemer, Orange County Water District Board Director, and Bruce Chalmers, Camp Dresser and McKee. Paul Armstrong was absent. CONSENT CALENDAR On a motion by Director Cromwell and seconded by Director Knauft, the Board voted 4-0 to approve the consent calendar as follows: Item 1. Approval of Minutes - Regular meeting of January 26, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of Application to and Agreement for Water Service with Brighton - Brannon Yorba Linda Associates, a California General Partnership - Tract No. 13691, Job No. 8852, in the amount of $15,573.00. Item 4. Approval for Application to and Agreement for Water Service with Brighton - Brannon Yorba Linda Associates, a California General Partnership - Tract No. 13800, Job No. 8851 in the amount of $13,406.00. Item 5. Approval of Progress Payment No. 2 to F.T. Ziebarth Company, in the amount of $78,337.80 and also approve the 32 calendar day time extension for construction of the Dual Use Reservoir, Job No. 8140. Item 6. Approval of agreement with Boyle Engineering Corporation for the updated water and sewer study in the amount of $15,664.00 for the Brighton Home Development property located north of Palm Drive and west of Fairmont Boulevard. Page 2293 January 26, 1989 Rem 7. Approval of the bid specifications and authorize advertisement for bids on two 1 ton trucks. Item 8. Acceptance of October 31, 1988 Financial Statements. Item 9. Acceptance of the December 31, 1988 Treasurer's Report. PRESENTATIONS Item 10. Presentation of certificates for completion of the Management of Public Works Course. President Fox presented Management of Public Works Completion Certificates to Bill Robertson, Mike Payne, Joe Cowan, Kathy Eager, Yury Zaslavsky, Chuck Gray and Cheryl Gunderson. Also completing the course, but absent from the Board Meeting were Ray Harsma and Beverly Meza. Item 11. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer briefly discussed a variety of issues pertaining to the Orange County Water District as they relate to the Yorba Linda Water District. Specifically, he stated that a Memorandum of Understanding between the U.S. Corp of Engineers and OCWD regarding the Prado Dam has been undertaken, which would allow the dam's water elevation to be raised so as to store additional needed water for the area's use. He discussed OCWD's upcoming Debt Issuance for future projects and mentioned that a Financial Advisor, Bond Legal Counsel and related professional assistance are being retained to assist in this debt issuance. Mr. Kraemer reviewed the Tustin Nitrate Removal Project and concluded his presentation by summarizing OCWD's Annual Budget. DISCUSSION CALENDAR Item 12. Recommendations on designating prequalified firms for professional engineering services for reservoirs, booster stations, pipelines and inspection services. Engineering Manager Mike Payne stated that on November 10, 1988, the Board of Directors approved a policy setting the standards and procedures to be used in selecting professional engineering services for future reservoirs, booster stations, transmission pipelines and construction management services. Mr Payne explained that since that time, the staff had published a Notice Inviting Statement of Qualifications and 12 firms responded by submitting their qualifications to the District. Mr. Payne briefly explained the evaluation criteria used by the District's Qualification Review Panel to select professional engineering services for future projects. Based upon the evaluations and interviews, four firms for reservoir, pump station and pipeline work were proposed to be prequalified, and five firms for construction management were proposed to be prequalified by the Review Panel. Page 2294 January 26, 1989 Mr. Payne explained that under the Board's policy during the next two years, any time the District would require professional engineering services for reservoirs, booster stations, pipeline and construction management, the District would solicit specific project proposals from the four or five prequalified consultants in the appropriate category. Additionally, Mr. Payne explained that the staff will request that developers solicit proposals from the District's prequalified list for all water facility construction reimbursement related work. After a brief discussion about the rate schedules and qualifications of the firms proposed for prequalification, on a motion by Vice President Korn and seconded by Director Knauft, the Board of Directors voted 4-0 to approve the following firms in the following categories as being prequalified for the next two years. Reservoirs: James M. Montgomery Inc., ASL Consulting Engineers, Camp, Dresser and McKee Inc., and IWA Engineers; Pump Stations: James M. Montgomery Inc., IWA Engineers, ASL Consulting Engineers, and Willdan Associates; Pipelines: James M. Montgomery Inc., ASL Consulting Engineers, Willdan Associates, and Camp, Dresser and McKee Inc.; Construction Management: James M. Montgomery Inc., ASL Consulting Engineers, Willdan Associates, Camp Dresser and McKee Inc., and IWA Engineers. Item 13. Consideration of uncollectible accounts write-off. Business Manager Cheryl Gunderson stated that the total uncollectible accounts accumulated since June 4, 1986 are $16,253.83. She further stated that the number of uncollectible accounts have dropped from 298 in 1985-86 to 190 in 1987-88. As a percentage of revenue, the loss has dropped from 00.23% in 1985-86 to 00.14% in 1987-88. Mrs. Gunderson concluded by mentioning that the write-off of uncollectible accounts was included in the 1987-88 Budget in the Water Operating Fund but only in the amount of $6,000.00. After a brief discussion regarding the category of customers that the District believes contributes the most to the uncollectible amounts, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 4-0 to approve the write-off amount of $16,253.83 of uncollectible accounts and allocate $9,433.52 from the unappropriated Water Operating Fund and $820.31 from the unappropriated Sewer Operating Fund. Item 14. Request from the "Xeriscape 89" Conference Steering Committee for financial support. Assistant Administrator Mike Robinson informed the Board of Directors of the details of the upcoming "Xeriscape 89" Conference. He mentioned that the District will make a presentation and be recognized for it's Xeriscape program during the upcoming conference. Mr. Robinson explained that the "Xeriscape 89" Steering Committee has requested a donation from the District to be used toward conference costs. He stated that the staff recommends that in order that the District be fully represented at the banquet during the Page 2295 January 26, 1989 presentation, the Board approve the purchase of two banquet and conference admissions for use by the District Directors or staff, and ten banquet only admissions for use by members of the Yorba Linda Water District Xeriscape Committee, Directors and staff in lieu of the requested donation. After a brief discussion, on a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 4-0 to approve the staff recommended purchase of admission to the "Xeriscape 89" Conference in lieu of a cash donation. GENERAL MANAGER'S REPORT Item 15. No General Manager's report was scheduled; however, Mr. Workman noted that the District received a thank you card from Dr. Sterling Fox for sending flowers during his recent hospitalization, and he reminded the Board that there would need to be a Closed Session to discuss personnel matters. STANDING COMMOTEE REPORT Rem 16. Executive-Administrative-Organizational Committee meeting report. The Committee provided the written minutes of their January 11, 1989 meeting discussing the Employee Survey, Board compensation and Board policies. Rem 17. No Finance Committee meeting report was scheduled. Item 18. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by Director Cromwell, the Board of Directors voted 4-0 to approve payment of bills and rate deposits in the amount of $340,950.10 on Check Nos. 16336 through 16453, Payroll Check Nos. 2703 through 2764 and one wire dated January 31, 1989 to ACWA in the amount of $10,953,81. Item 19. No Personnel Committee meeting report was scheduled. them 20. No Planning-Operations-Engineering Committee meeting report was scheduled. Item 21. Report on Public Information Committee meeting of January 11, 1989. Assistant Administrator Mike Robinson presented the written minutes from the January 11, 1989 meeting concerning Xeriscape, Annual Report, Sign Contest and Well Protection Plan. Mr. Robinson reported that Public Information Consultant Jim Van Haun had terminated his contract with the District to undertake additional responsibilities at the Orange County Water District. Additionally, Mr. Robinson reminded the Board of the upcoming Xeriscape conference and banquet. INTERGOVERNMENTAL MEETINGS Item 22. Report on CSDA meeting of January 13, 1989. Director Korn reported that he attended the meetings of January 12 and 13, and that the Bylaws Committee of CSDA Page 2296 January 26, 1989 had completed a draft of new CSDA Bylaws which are designed to take care of the needs of the organization for the next twenty years. Director Korn also reported that CSDA is exploring the possibilities of offering a health care program for it's members. Item 23. Report on City Council Meeting of January 17, 1989. Director Knauft reported that the annexation of unincorporated areas of Orange County into the City of Yorba Linda was the main topic of conversation. He stated that 45% of people that would be directly affected by this annexation are against the idea, and that the City of Yorba Linda will be holding a public hearing to further address the issue. them 24. Report on MWDOC meeting of January 18, 1989. Director Knauft reported that the meeting was canceled. Item 25. No attendance at the OCWD meeting of January 18, 1989. Item 26. Report on Planning Commission Meeting of January 25, 1989. Director Korn reported that the Eureka Avenue development was an issue discussed in great detail at this meeting, in addition to the location of the Auto Center in Savi Ranch and concerns regarding mechanical equipment on roof tops in that area of development. CLOSED SESSION President Fox directed that the Board enter closed session to discuss a personnel matter. Upon returning from closed session, General Manager Workman stated that the Board discussed a personnel matter and no action was taken. ADJOURNMENT On a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 4-0 to adjourn the meeting at 10:29 a. m. William P. Workman General Manager/Secretary