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HomeMy WebLinkAbout1989-04-27 - Board of Directors Meeting MinutesPage 2334 April 27, 1989 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING APRIL 27, 1989 The regular meeting of the Board of Directors of the Yorba Linda Water District was called to order by Sterling Fox, President, at 8:30 a.m., April 27, 1989, in the District offices a 4622 Plumosa, Yorba Linda. Directors present were: Paul Armstrong, Whit Cromwell; Sterling Fox, Roy Knauft and Arthur C. Korn. Also present were: William P. Workman, General Manager, William Robertson, Assistant General Manager, Robb Quincey, Executive Assistant to the General Manager, Mike Payne, Engineering Manager, Cheryl Gunderson, Business Manager, Mike Robinson, Assistant Administrator, Ray Harsma; Operations Superintendent, and Roger and Georgia Klinker, Brian Johnson, A. W. Associates, Dennis Jensen, Palm Mesa, and Larry Kraemer, Orange County Wate District. CONSENT CALENDAR President Fox asked that Item 8, the Terms and Conditions for Water and Sewer Service with Collage Inc, be placed on the Discussion Calendar. On a motion by Director Knaufi and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes - Regular meeting of April 13, 1989. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of the Terms and Conditions for Water Service with La Palma Partners, for their project located north of La Palma Avenue and east of Via Lomas de Yorba West, Job No. 8910. Item 4. Approval of the Terms and Conditions for Water Service with Rose Development, for their project located at the northeast corner of La Palma Avenue and Via Del Rio, Job No. 8915. Item 5. Approval of the Terms and Conditions for Water and Sewer Service with Aurelia Oprea, for his project located north of Yorba Linda Boulevard west of Eureka, Job NO. 8921. Item 6. Approval of the Terms and Conditions for Water and Sewer Service with Page 2335 April 27, 1989 Laurence/Hovenier, Inc., for their project located between Kellogg Drive and Grandview Avenue north of Grandview Avenue, Job No. 8902. Item 7. Approval of the Terms and Conditions for Water and Sewer Service with Monnig Development Inc., for their project located at Chestnut Street and Prospect Avenue, Job No. 8917. Item 9. Approval of the Terms and Conditions for Water and Sewer Service with Almaron Corporation, for their project located at Valley View Avenue and Orange Drive, Job No. 8908. Item 10. Approval of Progress Payment No. 7 to Fred H. Woodard Co., Inc. in the amount of $57,240.00 for construction of the Chino Hills Reservoir. Item 11. Approval of amendment to District's contract documents for a computer system with MMI Management Systems. Item 12. Acceptance of the Treasurer's Report for March 31, 1989. DISCUSSION CALENDAR Item 8. Proposed Terms and Conditions for Water and Sewer Service with Collage, Inc., for their project located at 902 Yorba Linda Boulevard, Job No. 8922. Engineering Manager Mike Payne explained that the "Wagner House" property located at 902 East Yorba Linda Boulevard is about to be converted into a restaurant/gift shop. He explained that the property is located at the zone line between Pressure Zone 1 and 2, and that staff recommends that the new water facilities be connected to zone 2. Additionally, Mr. Payne explained that the property is located within drainage area "A'. Furthermore, he stated that the owners of the property were present to discuss this item, and the District's terms and conditions regarding it. Mr. Rodger Klinker explained that he had working with both staff and the Orange County Fire Department regarding the location for fire hydrants on this property. Mr. Klinker stated that it was their intent to fully cooperate with both the District and the Fire Department, but were seeking to connect to a water source requiring the least cost. Additionally, as a result of the discussions and meetings regarding the location of hydrants for this property, Mr. Klinker explained that they were requesting that No. 17 of the District's terms and conditions be changed from Private to Public, with regard to ownership and maintenance of the onsite water facilities. Furthermore, he requested that No. 29 and 35 of the terms and conditions be eliminated based upon the County Fire Department's satisfaction with the property's fire protection equipment. After a brief discussion by the Board concerning the least expensive route to install a fire Page 2336 April 27, 1989 hydrant for this property, on a motion by Director Cromwell and seconded by Director Korn, the Board of Directors voted 5-0 to approve the Terms and Conditions for water service with the Collage Inc., changing condition No. 17 to a District owned facility and eliminating conditions No. 29 and 35, contingent on the Orange County Fire Department's approval of fire hydrants on this property. PRESENTATION Item 13. Presentation by Larry Kraemer, Director, Orange County Water District. Mr. Kraemer provided an "update" to the Board concerning the activities of OCWD. He briefly reviewed the status of such' issues as the pump tax and replenishment assessment, Santiago replenishment project, Tustin nitrate removal project, El Toro TCE investigation and the Garden Grove nitrate removal program. Mr. Kraemer also reviewed the District's progress on a variety of construction projects, financing for the projects with particular reference to the OCWD's forthcoming issuance of General Obligation Bonds. After a brief discussion, the Board thanked Mr. Kraemer and received his report as an information item. Item 14. Consideration of the Reimbursement Agreement for the Eureka Avenue Trunk sewer Project. Engineering Manager Mike Payne requested that this item be continued to the May 11, 1989 Board of Directors meeting. On a motion by Director Cromwell and seconded by Director Korn, this item was continued to May 11, 1989. The Board briefly discussed Orange County Sanitation (OCSD) fees now required for this project and other buildings. The General Manager was requested to send a letter to the Sanitation District concerning a reduced rate for the economically disadvantaged, to connect into OCSD facilities. Item 15. Consideration of the Hidden Hills Booster Station modifications. Engineering Manager Mike Payne reviewed the four proposals that were submitted to the District for the Hidden Hills Booster Station modifications. The four proposals are as follows: Wildan Associates: $17,792.00 James M. Montgomery Engineering: $17,835.00 ASL consulting Engineers: $24,100.00 IWA Engineers: $40,425.00 Mr. Payne stated that the staff has reviewed the proposals and would recommend that the Board enter into an agreement with Wildan Associates for the Design Engineering Services for the Hidden Hills Booster Station Modifications in the amount of $17,792.00. After a brief discussion by the Board of Directors, the Board voted 5-0 to approve the agreement with Wildan Associates for the Design Engineering Services of the Hidden Hills booster Station Modifications in the amount of $17,792.00 and Page 2337 April 27, 1989 authorized the President and Secretary to execute the agreement. Item 16. Consideration of Progress Payment No. 5 and Change Order No. 4 to F.T. Ziebarth Company for the Santiago Reservoir Project. Engineering Manager Mike Payne explained that F.T. Ziebarth has submitted a request for Progress Payment No. 5 and a request for a time extension for the period ending March 21, 1989. Mr. Payne explained that the time extension was requested as a result of weather conditions. The discovery of a slide plane under the reservoir site and within Tract No. 13670 east of the reservoir site will require additional time extensions. Mr. Payne further explained that Smith Emery and Converse Consultants have been retained to provide detailed geological examinations of the alleged slide planes at the site. He reported that since the original agenda report had been prepared, a 24 inch diameter 100 foot deep soils testing hole had been excavated. The District had received preliminary indications that support the conclusion that the site is satisfactory to build upon, with the exception of the Northwest corner. He stated that the corner would be require stability augmentation for the reservoir to be completed. On a motion by Director Armstrong and seconded by Director Cromwell, the Board of Directors voted 5-0 to approve Progress Payment No. 5 to F.T. Ziebarth Company, in the amount of $63,588.06 and approve change Order No. 4 granting a 3 calendar day time extension for construction of the Santiago Reservoir, Job No. 8140. Item 17. Consideration of the District's Automation Plan "Update". Executive Assistant to the General Manager Robb Quincey explained that since the original District Automation Plan was approved in May of 1988, several modifications have been required. With the advent Apple Microcomputers fully operational in the District, and the Digital EquipmenVUltimate Minicomputer that is currently being implemented, the staff desired to have these changes made in the form of a plan update. Mr. Quincey briefly reviewed the plan update, summarizing what changes if any were proposed for each of the District's departments. He concluded by stating that the plan update sets forth a $8,500 computer equipment purchase plan for the 1989-90 proposed Annual Budget. After a brief discussion by the Board, on a motion by Director Armstrong and seconded by Director Korn, the Board of Directors voted 5-0 to approve the District's Automation Plan "Update". Item 18. Consideration of Plant No. 1 Master Plan-(Phase 1) Consultants. Executive Assistant to the General Manager Robb Quincey explained that five consultants presented proposals to the District in response to it's RFP for an evaluation of the operational aspects of the District's existing water production facilities at Plant No. 1. The proposals are as follows: Page 2338 April 27, 1989 IWA Engineering: $36,060.00 ASL Consulting: $26,700.00 Woodside/Kubota: $21,500.00 James M. Montgomery: $20,200.00 Willdan & Associates: $ 9,500.00 Mr. Quincey stated that the staff evaluated and rated each proposal carefully with regard to the bid criteria outlined in the RFP. Based upon this evaluation process, it was concluded that James M. Montgomery Engineers was the highest rated consultant in the evaluation and they best met the District's overall needs with regard to this project. After a discussion by the Board of Directors concerning the proposals, bid amounts and selection criteria, on a motion by Director Armstrong and seconded by Director Knauft, the Board of Directors voted 5-0 to approve the selection of James M. Montgomery as the District's consultant for the Plant No. 1 Master Plan-Phase One. Item 19. Consideration of Improvement District No. 2 AMP Debt Service Sinking Fund. Assistant General Manager William Robertson stated that as a result of the District's concern that future AMP payments may become an unfunded liability, it is proposed that the Board establish a sinking fund using current ID-2 Bond Reserve fund proceeds to finance ID-2's share of future AMP debt service payments. He explained that as a result of the increased assessed value of ID-2, it is proposed that the Board set the Bond Reserve fund at six months average annual debt service, or $598,760, instead of one year's average annual debt service. He proposed that the Board authorize the establishment of a new fund called the "Improvement District No. 2 AMP Debt Service Sinking Fund", and direct the transfer of $443,191 form the Bond Reserve fund to the newly created sinking fund. After a brief discussion by the Board of Directors, on a motion by Director Cromwell and seconded by Director Knauft, the Board of Directors voted 5-0 to authorize: (1) the ID-2 Series B Bond Reserve fund equal six months average annual debt service; (2) establish a Improvement District No. 2 AMP Debt Service Sinking fund and transfer of $443,191 from the Bond Reserve fund to the ID-2 AMP Debt Service Sinking fund: (3) transfer of $155,569 from the Bond Reserve fund to the Improvement District No. 2 Construction fund. Item 20. Consideration of Resolution 89-09 recognizing "Water Awareness Week", May 1-7. Assistant Administrator Mike Robinson explained that the statewide observance of Water Awareness Week from May 1 through May 7, 1989 is being sponsored by The Water Awareness Week Committee, the California Department of Water Resources, the Association of California Water Agencies and the Water Page 2339 April 27, 1989 Education Foundation. After a brief discussion by the Board, on a motion by Director Fox and seconded by Director Cromwell, the Board of Directors voted 5-0 to adopt Resolution 89-09 recognizing Water Awareness Week. GENERAL MANAGER'S REPORT General Manager William Workman advised the Board that on Friday morning, April 28, 1989 at 6:50 AM on KORG radio, Mike Robinson would be interviewed regarding Xeriscape and the District's upcoming Xeriscape Conference. He also provided samples of the floor tile proposed for the entry way of the building renovation. Mr. Workman indicated that the new Motorola radios that have been received and were about to be installed. Mr. Workman advised the Board that congratulations were in order for Business Manager Cheryl Gunderson who is expecting her first child in November of this year. Item 21. Consideration of 1989 Water Service Agreement. General Manager William P. Workman explained that the proposed 1989 Water Service Agreement which has been negotiated between the District and A.W. Associates, would permit the development in the remaining undeveloped portions of Improvement District No. 2. ' He stated that the agreement describes the phasing of development and related construction of facilities; the financing of these facilities; and specific obligations of the developers and the District in proceeding with development in Improvement District No. 2. Mr. Workman reviewed eight major deal points included in the proposed agreement, and advised the Board that the staff had met with the City of Yorba Linda on several occasions to discuss this issue. In conclusion, General Manager Workman stated that the developers have agreed to the terms of this agreement, and that the District will be obligated to sell approximately $15 million of Improvement District No. 2 General Obligation bonds to finance the water facilities under the terms of the agreement. After a general discussion by the Board of Directors, on a motion by Director Fox and seconded by Armstrong, the board of Directors voted 5-0 to approve the 1989 Water Service Agreement and authorize its execution by the President and Secretary. STANDING COMMITTEE REPORT Item 22. No Executive-Administrative-Organizational Committee Meeting report was scheduled. Item 23. No Finance Committee Meeting report was scheduled. Item 24. Authorization for Payment of Bills. On a motion by Director Knauft and seconded by President Fox, the Board of Directors voted 5-0 to approve payment of Page 2340 April 27, 1989 bills and rate deposits in the amount of $1,573,738.14 on Check Nos. 17093 through 17205, Payroll Check Nos 2424 through 2426 and 3220 through 3282, two wires: April 28, 1989 to Bank of America in the amount of $1,253.492.50 and to ACWA in the amount of $10,534.45. Item 25. No Personnel Committee Meeting report scheduled; however, a meeting was scheduled for May 10, 1989 at 9:00 A.M. Item 26. Report on Planning-Operations-Engineering Committee Meeting of April 20, 1989. Director Korn reported that discussed at the meeting was the Plant No. 1 Master Plan consultant selection, automation plan update, radio system, computer contract, I.D. 2 Agreement, soil investigation for Santiago Reservoir, Chino Hills Reservoir Project, Springview Reservoir, Eureka Avenue Trunk Sewer Project, Bastenchury Road and a new District aerial photo for the Board room. Director Korn requested that Engineering Manager Mike Payne briefly update the Board regarding the monitoring of the Springview Reservoir. Mr. Payne reported that continual monitoring of this reservoir's drains is underway. He and staff are confident that the water noted in the drains appears to be groundwater and not from any leaks in the reservoir. Item 27. Report on Facility Tour of April 15, 1989. Assistant Administrator Mike Robinson stated that the tour was a successful with 39 participants from the public. He mentioned that a variety of questions from the tour participants were answered during the tour. INTERGOVERNMENTAL MEETINGS Item 28. Report on CSDA meeting of April 14, 1989. Vice President Korn reported that nothing of great significance to the District was discussed at this meeting. However, Mr. Korn did state that a vacancy on the CSDA Finance Authority exists, and he had chosen to seek this position. The Board expressed it's desire to support Vice President Korn's candidacy for the position. Item 29. Report on City Council meeting of April 18, 1989. Director Armstrong reported that the consolidation of the Orange County Transit District and the Orange County Transit Commission was discussed, in addition to the extension of Bastenchury and the status of child care facilities in the City of Yorba Linda. Item 30. Report on MWDOC meeting of April 19, 1989. Director Knauft reported that nothing of significance to the District was discussed a this meeting. However, Director Knauft reported that a special MWDOC meeting was held April 26, 1989; wherein they discussed and approved of an upgrade to the District's DI-02 valve. Page 2341 April 27, 1989 Item 31. Report on OCWD meeting of April 10, 1989. There was no attendance by the District. Item 32. Report on Program CSDA, April 21, 1989. Vice President Korn reported that Program CSDA has had some difficulty balancing it's revenues and expenses. He stated that worker accidents may be contributing to this imbalance. Mr. Korn reported that Program CSDA is considering a shift to pre-employment physical requirements for it's member agencies; thereby, limiting CSDA's potential liability for hiring employees with existing health related problems. He further stated that he will be the CSDA representative slated to visit other Special District's to discuss workers compensation issues. Item 33. Report on Planning Commission meeting of April 26, 1989. Director Korn reported that the majority of this meeting concerned the Equestrian Center proposal concerning the easterly portion of Yorba Linda. He further reported that the Kramer Ranch project was also discussed. Item 34. Board of Director's Facility Tour. The Board of Directors visited a variety of sites throughout the District to examine construction of new facilities and review issues concerning continuing water service to the District. ADJOURNMENT On a motion by Director Cromwell and seconded by Director Armstrong, the Board of Directors voted 5-0 to adjourn the Board meeting at 1:32 P.M. William P. Workman General Manager/Secretary