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Home My WebLink About2019-08-27 - Board of Directors Meeting Agenda Packet (B) Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, August 27, 2019, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 1.1. TELECONFERENCE SITE 4869 Royal Coachman Dr, Elkridge MD 21075 One of the Directors will be participating via teleconference at the above listed location. In accordance with the Ralph M. Brown Act, members of the public may attend and participate in the meeting at both sites. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Brooke Jones, President Phil Hawkins, Vice President Andrew J. Hall, Director J. Wayne Miller, Director Al Nederhood, Director 4. ADDITIONS/DELETIONS TO THE AGENDA Items may be added to the agenda upon determination by a two-thirds vote of the Board, or a unanimous vote if only three Directors are present, that there is a need to take immediate action which came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2)) 5. INTRODUCTIONS AND PRESENTATIONS 5.1. Sewer Assessment and Community Facilities Districts - Greg Davidson, Director, NBS 5.2. Elected Official Liaison Reports 5.3. Federal and State Legislative Update 6. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to three minutes and must be related to matters of public interest within the jurisdiction of the Water District. (GC 54954.3) Page 1 of 53 7. CONSENT CALENDAR All items on the consent calendar are considered routine and may be approved by a single motion. There will be no discussion of these items unless a member of the Board, staff, or public requests separate consideration. 7.1. Unaudited Financial Statements for Fourth Quarter of FY 2019 Recommendation. That the Board of Directors receive and file the Unaudited Financial Statements for Fourth Quarter of FYI 9. 7.2. Terms and Conditions for Water Service with HQT Homes for Tract 18129 Recommendation. That the Board of Directors approve the Terms and Conditions for Water Service with HQ Homes for Tract 18129, Job No. 201942 7.3. Amendment to the Water and Sewer Facilities Agreement between the Yorba Linda Water District and North County BRS, LLC for the Cielo Vista Development Project Recommendation. Staff recommends that the Board approve the First Amendment to the Cielo Vista Project Water and Sewer Facilities Agreement dated August 1, 2018, conditioned on the Property Owners'signatures to the Amendment within 30 days of this approval. 7.4. Payment of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,148,729.25. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Performance of Water/Sewer Rate Study - Board Questionnaire Recommendation. That the Board of Directors provide staff with direction and a list of requirements that will be implemented in the next Water/Sewer Rate Study. 9. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 9.1. Budget to Actual Reports for the Month Ending July 31, 2019 9.2. Cash & Investment Report for Period Ending July 31, 2019 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports 10.2. General Manager's Report Page 2 of 53 10.3. General Counsel's Report 10.4. Future Agenda Items and Staff Tasks 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) • Minutes of meeting held July 25, 2019 at 4:00 p.m. • Next meeting is scheduled September 26, 2019 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) • Next meeting is scheduled September 16, 2019 at 4:00 p.m. at Yorba Linda City Hall. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) • Next meeting is yet to be scheduled. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from August 28 - October 31, 2019 13. ADJOURNMENT 13.1. The next Regular Board of Directors Meeting will be held Tuesday, September 10, 2019. Closed Session (if necessary) will begin at 5:30 p.m. and regular business at 6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meetinq Non-exempt materials related to open session agenda items that are distributed to a majority of the Board or Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular business hours. When practical, these materials will also be available on the District's website (http://www.ylwd.comn. (GC 54957.5) Accommodations for the Disabled Requests for disability-related modifications or accommodations, including auxiliary aids or services, required for participation in the above posted meeting should be directed to the Board Secretary at (714) 701-3020 at least 24 hours in advance. (GC 54954.2(a)) Page 3 of 53 ITEM NO. 5.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager SUBJECT: Sewer Assessment and Community Facilities Districts - Greg Davidson, Director, NBS Presentation will be presented at Board meeting. Page 4 of 53 ITEM NO. 7.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Unaudited Financial Statements for Fourth Quarter of FY 2019 RECOMMENDATION: That the Board of Directors receive and file the Unaudited Financial Statements for Fourth Quarter of FY19. SUMMARY: Presented are the Unaudited Financial Statements for the Period Ending June 30, 2019 for the District. BACKGROUND: For the period, ending June 30, 2019, staff is presenting "unaudited" statements in the CAFR format. We have included a Statement of Net Position, a Debt Service Ratio Calculation, a Proforma Use of Funds Statement, Consolidated Budget to Actual Statement, as well as the individual Water and Sewer Budget to Actual Statements.As reported in the Balance Sheet of the Statement of Net Position, the District's Net Position reflects a negative result when compared to that of the same reporting period of the prior fiscal year by approximately $525,000. This is prominently due to a decrease in Capital Assets with the removal of disposal of assets during the fiscal year. Cumulative Volumetric Water Revenue, as reported through the Period Ending June 30, 2019, reflects an average decrease in customer consumption of approximately 11.86% as compared to prior year for the same reporting period. Residential classified customer connections have had the largest decrease in consumption for this reporting period. Total Variable Water Costs results reflect 11.05% decrease when compared to prior year for the same reporting period. The decrease in costs is reflective of lower demands from the Page 5 of 53 water system and the District's increased ability to support demand, the last couple of months in particular, with Ground Water supply due to the District's BPP being increased to 75%. With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted "...to fix, prescribe and collect rates and charges for Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service for such Fiscal Year." To confirm the covenant is upheld, staff calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors. Accordingly, the "unaudited" Debt Service Ratio Calculation of the Water Enterprise for the Period Ending June 30, 2019 is being reported at 229%. This demonstrates the District's strong financial health. STRATEGIC PLAN INITIATIVE(S): G2 3B - Regularly assess net position and steps to meet strategic goals. ATTACHMENTS: 1. 4th Quarter FY19 Financial Reports Page 6 of 53 YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF NET ASSETS June 30, 2019 (With June 30, 2018 Actuals for comparison only) ASSETS June 2019 June 2018 CURRENT ASSETS: Cash and cash equivalents $ 34,306,643 $ 33,742,498 Investment 4,108,975 3,710,774 Accounts receivable-water and sewer services 3,855,394 4,153,375 Accrued interest receivable 105,086 51,039 Notes Receivable - - Prepaid expenses&other deposits 288,064 170,557 Inventory 283,523 248,489 TOTAL CURRENT ASSETS 42,947,685 42,076,732 NONCURRENT ASSETS: Bond issuance costs 350,727 375,558 Deferred Pension Plan 2,336,243 2,749,826 Deferred OPEB Plan 418,896 399,599 Capital assets: Non-depreciable 2,730,750 10,788,120 Depreciable, net of accumulated depreciation 188,179,823 183,473,003 TOTAL NONCURRENT ASSETS 194,016,439 197,786,106 TOTAL ASSETS 236,964,124 239,862,838 LIABILITIES CURRENT LIABILITIES: Accounts payable 5,799,954 5,493,687 Accrued expenses 1,608 2,076 Accrued OPEB - 1,743 Accrued interest payable 393,864 405,264 Refunding Revenue Bond(s)-current portion 1,175,000 1,140,000 Compensated absences 390,465 438,816 Customer and construction deposits 582,444 553,128 Deferred revenue 224,267 268,592 TOTAL CURRENT LIABILITIES 8,567,602 8,303,306 LONG-TERM LIABILITIES (LESS CURRENT PORTION): Deferred annexation revenue 13,112,931 13,607,976 Compensated absences 1,171,396 1,316,446 Net Pension Liability 8,449,114 8,575,054 Net OPEB Liability 2,046,040 2,273,415 Deferred Pension Plan 432,283 639,586 Deferred OPEB Plan 43,597 44,966 Deferred Inflow-Gain on Bond 98,076 103,171 Refunding Revenue Bond(s) 37,691,080 39,122,056 Certificate of Participation - - TOTAL LONG TERM LIABILITIES (LESS CURRENT PORTION) 63,044,517 65,682,670 TOTAL LIABILITIES 71,612,119 73,985,976 NET ASSETS: $ 165,352,005 $ 165,876,862 Page 7 of 53 YORBA LINDA WATER DISTRICT UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS June 30, 2019 (With June 30, 2019 Actuals for comparison only) June 2019 June 2018 OPERATING REVENUES: Water sales $ 29,819,532 $ 32,082,152 Sewer revenues 2,528,020 2,330,809 Other operating revenues 1,051,906 840,305 TOTAL OPERATING REVENUES 33,399,458 35,253,266 OPERATING EXPENSES Variable water costs 13,367,873 15,028,132 Personnel services 9,582,814 9,874,215 Supplies and services 4,592,527 4,298,863 Depreciation and amortization 7,322,753 7,465,977 TOTAL OPERATING EXPENSES 34,865,967 36,667,187 OPERATING INCOME/(LOSS) (1,466,508) (1,413,921) NONOPERATING REVENUES (EXPENSES): Property taxes 1,874,688 1,749,957 Investment income 819,522 518,600 Interest expense (1,350,616) (1,106,515) Other nonoperating revenues 977,286 467,250 Other nonoperating expenses (1,550,377) (151,377) TOTAL NONOPERATING REVENUES/EXPENSES 770,503 1,477,915 NET INCOME/(LOSS) BEFORE CAPITAL CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S) (696,005) 63,994 SPECIAL ITEM(S)-CONSERVATION CREDIT - (1,105,809) SPECIAL ITEM(S)-RATE CREDIT - (1,100,039) CAPITAL CONTRIBUTIONS 171,144 3,554,123 CHANGES IN NET ASSETS (524,860) 1,412,270 NET POSITION -BEGINNING OF YEAR 165,876,865 164,464,592 NET POSITION -FOR PERIOD END JUNE 30, 2019 $ 165,352,005 $ 165,876,862 Page 8 of 53 Yorba Linda Water District Unaudited Water Enterprise Debt Service Ratio Calculation For Period Ending June 30, 2019 (With June 30, 2018 for comparison purposes) YTD Debt Prior YTD PY Debt Actual Service Actual Service FY19 Calculation FY18 Calculation Revenue (Operating): Water Revenue (Residential) $ 14,672,463 $ 14,672,463 $16,151,210 $ 16,151,210 Water Revenue (Commercial & Fire Det.) 1,687,905 1,687,905 1,897,346 1,897,346 Water Revenue (Landscape/Irrigation) 3,411,077 3,411,077 4,031,103 4,031,103 Water Revenue (Service Charge) 10,048,087 10,048,087 10,002,493 10,002,493 Other Operating Revenue 981,071 981,071 763,068 763,068 Total Operating Revenue: 30,800,603 30,800,603 32,845,220 32,845,220 Revenue (Non-Operating): Interest 687,320 687,320 444,371 444,371 Property Tax 1,874,688 1,874,688 1,749,957 1,749,957 Other Non-Operating Revenue 938,778 443,733 477,630 (17,415) Total Non-Operating Revenue: 3,500,786 3,005,741 2,671,958 2,176,913 Total Revenue 34,301,389 33,806,344 35,517,178 35,022,133 Expenses (Operating): Variable Water Costs (G.W., Import& Power) 13,367,873 13,367,873 15,028,132 15,028,132 Salary Related Expenses 8,653,963 8,653,963 8,840,190 8,840,190 Supplies &Services 4,068,320 4,068,320 3,865,733 3,865,733 Depreciation 5,947,042 - 6,098,375 - Total Operating Expenses 32,037,198 26,090,156 33,832,430 27,734,055 Expenses (Non-Operating): Interest on Long Term Debt 1,350,616 - 1,106,515 - Other Expense 1,454,302 1,454,302 109,821 109,821 Total Non-Operating Expenses: 2,804,918 1,454,302 1,216,336 109,821 Total Expenses 34,842,116 27,544,458 35,048,766 27,843,876 Net Position Before Capital Contributions/Special Items (540,727) 6,261,886 468,412 7,178,257 Special Item-Conservation Credit - - 2,205,847 - Transfers (To)/From - - - - Capital Contributions (Non-Cash Transaction - 75,845 - 1,907,644 - GASB 34 Compliant) Net Position $ (464,882) $ 6,261,886 $ 170,209 $ 7,178,257 DEBT SERVICE RATIO CALCULATION: Net Revenues $ 6,261,886 $ 7,178,257 Debt Service $ 2,738,256 $ 2,729,799 % 229% 263% Page 9 of 53 Yorba Linda Water District Water Enterprise FY19 ProForma-Use of Funds June 2019 FY19 Annual YTD Actuals thru YTD%of Budget June 2019 Budget Water Revenue(Residential) $ 16,592,437 $ 14,672,463 88.43% Water Revenue(Commercial&Fire Det.) 1,964,205 1,687,905 85.93% Water Revenue(Landscape/Irrigation) 3,863,805 3,411,077 88.28% Service Charges 10,116,528 10,048,087 99.32% Other Operating Revenue 827,887 981,071 118.50% Total Operating Revenue 33,364,861 30,800,603 92.31% Revenue(Non-Operating): Interest 310,000 687,320 221.72% Property Taxes 1,850,000 1,874,688 101.33% Other Non-Operating Revenue 605,346 938,777 155.08% Total Non-Operating Revenue 2,765,346 3,500,785 126.59% Total Revenue $ 36,130,207 $ 34,301,388 94.94% Expenses(Operating): Variable Water Costs(G.W., Import&Power) Water-Related Costs $ 12,247,280 $ 10,528,523 85.97% Fixed Costs 1,188,085 1,072,599 90.28% Power-Related Costs 1,358,012 1,766,752 130.10% Variable Water Costs Related Expenses Total 14,793,377 13,367,874 90.36% Salary Related Expenses 9,931,772 8,901,050 89.62% Reduction for Capital Project Labor (279,000) (247,086) 88.56% Salary Related Expenses Total 9,652,772 8,653,964 89.65% Supplies&Services Communications 159,120 151,127 94.98% Contractual Services 472,966 390,442 82.55% Data Processing 283,729 264,280 93.15% Dues&Memberships 82,077 73,970 90.12% Fees&Permits 264,546 269,225 101.77% Board Election 69,750 52,742 75.62% Insurance 281,967 263,807 93.56% Materials 646,740 907,620 140.34% District Activities, Emp Recognition 43,013 36,079 83.88% Maintenance 435,971 435,489 99.89% Non-Capital Equipment 134,824 133,959 99.36% Office Expense 40,301 38,495 95.52% Professional Services 477,904 466,033 97.52% Training 67,048 39,887 59.49% Travel&Conferences 125,279 88,299 70.48% Uncollectible Accounts 2,790 2,727 97.74% Utilities 169,911 172,300 101.41% Vehicle Expenses 303,459 281,839 92.88% Supplies&Services Sub-Total 4,061,395 4,068,319 100.17% Total Operating Expenses 28,507,544 26,090,157 91.52% Expenses(Non-Operating) Other Expense 8,600 18,235 212.03% Total Non-Operating Expenses 8,600 18,235 212.03% Total Expenses $ 28,516,144 $ 26,108,392 91.56% Net Revenues 7,614,064 8,192,996 107.60% Less: Debt Service(Principal&Interest) 2,738,258 2,738,256 100.00% Less: Committed Capital Expenditures(PayGo) 4,484,500 3,083,225 68.75% Transfer to/(from)Reserves 391,306 2,371,515 606.05% Net Total $ - $ - Page 10 of 53 Yorba Linda Water District Summary Financial Report Water&Sewer Funds For Period Ending June 30,2019 (With June 30,2018 for comparison purposes) Annual YTD May June YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual Actual (Under)Over June Actual Actual(thru vs vs FY19 FY19 FY19 FY19 FY19 YTD Budget FY18 June 2018) PY Actual$ PY Actual Revenue(Operating): Water Revenue(Residential) $16,592,437 $16,592,437 $1,431,838 $1,970,612 14,672,463 $(1,919,974) $1,963,705 $16,151,210 $(1,478,747) -9.16% Water Revenue(Commercial&Fire Det.) 1,964,205 1,964,205 160,311 128,819 1,687,905 (276,300) 159,395 1,897,346 (209,441) -11.04% Water Revenue(Landscape/Irrigation) 3,863,805 3,863,805 354,522 250,477 3,411,077 (452,728) 369,660 4,031,103 (620,026) -15.38% Water Revenue(Service Charge) 10,116,528 10,116,528 840,323 841,006 10,048,087 (68,441) 834,485 10,002,493 45,594 0.46% Sewer Charge Revenue 2,229,246 2,229,246 187,455 204,479 2,229,374 129 182,407 2,064,083 165,291 8.01 Locke Ranch Assessments 273,250 273,250 1,338 1,179 298,647 25,397 4,748 266,726 31,921 0.00% Other Operating Revenue 894,617 894,617 86,938 143,592 1,051,906 157,289 100,183 840,305 211,601 25.18% Total Operating Revenue: 35,934,087 35,934,087 3,062,725 3,540,164 33,399,459 (2,534,628) 3,614,583 35,253,266 (1,853,807) -5.26% Revenue(Non-Operating): Interest 358,000 358,000 45,530 124,778 819,522 461,522 65,199 518,600 300,922 58.03% Property Tax 1,850,000 1,850,000 65,014 31,431 1,874,688 24,688 32,775 1,749,957 124,731 0.00% Other Non-Operating Revenue 639,846 639,846 123,011 112,333 977,285 337,439 129,553 467,250 510,035 109.16% Total Non-Operating Revenue: 2,847,846 2,847,846 233,556 268,542 3,671,495 823,649 227,527 2,735,807 935,688 3420% Total Revenue 38,781,933 38,781,933 3,296,281 3,808,706 37,070,954 (1,710,979) 3,842,110 37,989,073 (918,119) -2.42% Expenses(Operating): Variable Water Costs(G.W.,Import&Powe 14,793,377 14,793,377 1,132,782 1,359,106 13,367,873 (1,425,504) 1,441,991 15,028,132 (1,660,259) -11.05% Salary Related Expenses 10,784,493 10,784,493 1,043,039 655,465 9,582,815 (1,201,678) 1,224,115 9,874,215 (291,400) -2.95% Supplies&Services 4,571,268 4,571,268 312,085 652,907 4,592,526 21,258 499,554 4,298,861 293,665 6.83% Total Operating Expenses 30,149,138 30,149,138 2,487,906 2,667,478 27,543,215 (2,605,924) 3,165,660 29,201,208 (1,657,994) -5.68% Expenses(Non-Operating): Interest on Long Term Debt 1,325,785 1,325,785 111,602 111,601 1,350,616 24,831 (150,237) 1,106,515 244,101 22.06% Other Expense 14,200 14,200f2,033) 563,990 1,550,377 1,536,177 206,162 151,377 1,399,000 924.18% Total Non-Operating Expenses: 1,339,985 1,339,985 1(}9,569 675,591 2,900,993 1,561,008 55,925 1,257,892 1,643,101 130.62% Total Expenses 31,489,123 31,489,123 2,597,475 3,343,069 30,444,208 (1,044,916) 3,221,585 30,459,100 (14,892) -0.05% Net Position Before Capital Contributions 7,292,810 7,292,810 698,806 465,637 6,626,746 (666,064) 620,525 7,529,973 (903,227) -12.00% Special Item - - - - - - (2,205,847) 2,205,847 -100.00% Capital Contributions(Non-Cash - - 132,588 171,144 171,144 4,853 3,554,122 (3,382,978) 0.00% Transaction GASB 34 Compliant) Net Position Before Depreciation 7,292,810 7,292,810 698,806 598,225 6,797,890 (494,920) 625,378 8,878,248 (2,080,358) -23.43% Depreciation&Amortization 7,726,142 7,726,142 604,259 602,042 7,322,754 (403,388) 625,262 7,465,978 (143,224) -1.92% Total Net Position $ (433,332) $ (433,332) $ 94,547 $ (3,817) $ (524,864) $ (91,532) $ 116 $ 1,412,270 $(1,937,134) -137.16% Capital-Direct Labor (300,000) (300,000) (27,657) 315,944 - 300,000 (17,053) - Page 11 of 53 Yorba Linda Water District Water Fund For Period Ending June 30,2019 (With June 30,2018 for comparison purposes) Annual YTD June YTD YTD Actual Prior Year Prior YTD YTD Actual YTD-CUR Budget Budget Actual Actual (Under)Over June Actual Actual(thru vs vs FY19 FY19 FY19 FY19 YTD Budget FY18 June 2018) PY Actual$ PY Actual Revenue(Operating): Water Revenue(Residential) $ 16,592,437 $ 16,592,437 $ 1,970,612 $ 14,672,463 $ (1,919,974) $ 1,963,705 $ 16,151,210 $ (1,478,747) -9.16% Water Revenue(Commercial&Fire Det.) 1,964,205 1,964,205 128,819 1,687,905 (276,300) 159,395 1,897,346 (209,441) -11.04% Water Revenue(Landscape/Irrigation) 3,863,805 3,863,805 250,477 3,411,077 (452,728) 369,660 4,031,103 (620,026) -15.38% Water Revenue(Service Charge) 10,116,528 10,116,528 841,006 10,048,087 (68,441) 834,485 10,002,493 45,594 0.46% Other Operating Revenue 827,887 827,887 127,466 981,071 153,184 98,336 763,068 218,003 28.57% Total Operating Revenue: 33,364,861 33,364,861 3,318,380 30,800,603 (2,564,258) 3,425,581 32,845,220 (2,044,617) -6.23% Revenue(Non-Operating): Interest 310,000 310,000 99,489 687,320 377,320 49,462 444,371 242,949 54.67% Property Tax 1,850,000 1,850,000 31,431 1,874,688 24,688 32,775 1,749,957 124,731 7.13% Other Non-Operating Revenue 605,346 605,346 108,045 938,777 333,431 122,401 477,630 461,147 96.55% Total Non-Operating Revenue: 2,765,346 2,765,346 238,965 3,500,785 735,439 204,638 2,671,958 828,827 31.02% Total Revenue 36,130,207 36,130,207 3,557,345 34,301,388 (1,828,820) 3,630,219 35,517,178 (1,215,790) -3.42% Expenses(Operating): Variable Water Costs(G.W.,Import&Power) 14,793,377 14,793,377 1,359,106 13,367,873 (1,425,504) 1,441,991 15,028,132 (1,660,259) -11.05% Salary Related Expenses 9,652,772 9,652,772 582,185 8,653,964 (998,809) 1,114,480 8,840,190 (186,227) -2.11 Supplies&Services: Communications 159,120 159,120 10,821 151,127 (7,993) 12,987 138,958 12,169 8.76% Contractual Services 475,966 475,966 49,463 390,442 (85,524) 20,418 400,827 (10,385) -2.59% Data Processing 285,129 285,129 28,008 264,280 (20,849) 53,245 228,103 36,177 15.86% Dues&Memberships 82,077 82,077 (85) 73,970 (8,107) 805 78,219 (4,249) -5.43% Fees&Permits 264,546 264,546 35,162 269,225 4,679 29,980 244,196 25,029 10.25% Board Election 69,750 69,750 - 52,742 (17,008) - - 52,742 Insurance 281,967 281,967 19,403 263,807 (18,161) 21,242 250,493 13,313 5.31% Materials 658,714 658,714 119,522 907,620 248,906 56,478 720,410 187,210 25.99% District Activities,Emp Recognition 43,013 43,013 7,186 36,079 (6,934) 3,268 27,010 9,068 33.57% Maintenance 432,971 432,971 17,208 435,489 2,518 35,607 398,511 36,978 9.28% Non-Capital Equipment 136,294 136,294 10,421 133,959 (2,335) 20,406 123,995 9,965 8.04% Office Expense 40,343 40,343 4,847 38,495 (1,848) 6,715 40,087 (1,592) -3.97% Professional Services 475,804 475,804 138,011 466,033 (9,771) 117,602 674,815 (208,781) -30.94% Training 67,188 67,188 4,239 39,887 (27,301) 5,690 32,350 7,537 23.30% Travel&Conferences 125,279 125,279 13,218 88,299 (36,980) 19,822 78,429 9,870 12.58% Uncollectible Accounts 2,790 2,790 226 2,727 (63) 24 4,155 (1,429) -34.38% Utilities 169,911 169,911 9,941 172,300 2,389 14,858 169,758 2,542 1.50% Vehicle Equipment 316,262 316,262 20,829 281,839 (34,423) 22,093 255,417 26,422 10.34% Supplies&Services Sub-Total 4,087,123 4,087,123 488,419 4,068,320 (18,803) 441,240 3,865,733 202,587 5.24% Total Operating Expenses 28,533,272 28,533,272 2,429,710 26,090,156 (2,443,116) 2,997,711 27,734,055 (1,643,899) -5.93% Expenses(Non-Operating): Interest on Long Term Debt 1,325,785 1,325,785 111,601 1,350,614 24,829 (150,237) 1,106,515 244,099 22.06% Other Expense 8,600 8,600 477,289 1,454,303 1,445,703 162,491 109,821 1,344,482 1224.25% Total Non-Operating Expenses: 1,334,385 1,334,385 588,890 2,804,917 1,470,532 12,254 1,216,336 1,588,581 130.60% Total Expenses 29,867,657 29,867,657 3,018,600 28,895,073 (972,584) 3,009,965 28,950,391 (55,318) -0.19% Net Position Before Capital Contributions 6,262,550 6,262,550 538,745 5,406,315 (856,235), 620,254 6,566,787 (1,160,472) -17.67% Special Item - - - I - (2,205,847) 2,205,847 -100.00% Capital Contributions(Non-Cash Transaction- - - 41,345 75,845 75,845 - 1,907,644 (1,831,800) -96.02% GASB 34 Compliant) Net Position Before Depreciation 6,262,550 6,262,550 580,090 5,482,160 (780,390) 620,254 6,268,584 (786,424) -12.55% Depreciation&Amortization 6,329,146 6,329,146 487,190 5,947,042 (382,105) 510,767 6,098,375 (151,334) -2.48% Total Net Position $ (66,596) $ (66,596) $ 92,899 (464,882) $ (398,286) $ 109,487 $ 170,209 $ (635,091) -373.12% Capital-Direct Labor (279,000) (279,000) 247,086 0 279,000 (15,811) - Page 12 of 53 Water Revenues & Expenses - 4th Qtr 2019 $40,000,000 - (excludes Depreciation, Special Items, and Contributed Capital ) $35,517,178 $34,301,388 -3.42 $35,000,000 $33,050,080 $32,724,012 $29,845,683 $30,000,000 $28,950,391 $28,895,074 $25,000,000 - $26,654,481 -0.21% $25,096,899 $23,296,906 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Jun.2015 Jun.2016 Jun.2017 Jun.2018 Jun.2019 Total Revenue —M— Total Expenses Page 13 of 53 Yorba Linda Water District Sewer Fund For Period Ending June 30,2019 (With June 30,2018 for comparison purposes) Annual YTD June YTD YTD Actual Prior Year Prior Year YTD Actual YTD-CUR Budget Budget Actual Actual (Under)Over June Actual Actual(thru vs vs FY19 FY19 FY19 FY19 YTD Budget FY18 June 2018) PY Actual$ PY Actual% Revenue(Operating): Sewer Charge Revenue $2,229,246 $2,229,246 $ 204,479 $ 2,229,374 $ 129 $ 182,407 $2,064,083 $ 165,292 8.01% Locke Ranch Assessments 273,250 273,250 1,179 298,647 25,397 4,748 266,726 31,921 0.00% Other Operating Revenue 66,730 66,730 16,127 70,836 4,106 1,847 77,237 (6,401) -8.29% Total Operating Revenue: 2,569,226 2,569,226 221,785 2,598,857 29,632 189,002 2,408,046 190,812 7.92% Revenue(Non-Operating): Interest 48,000 48,000 25,289 132,202 84,202 15,737 74,229 57,972 78.10% Other Non-Operating Revenue 34,500 34,500 4,287 38,507 4,007 7,152 (10,380) 48,888 -470.96% Total Non-Operating Revenue: 82,500 82,500 29,576 170,709 88,209 22,889 3,849 106,860 167.36% Total Revenue 2,651,726 2,651,726 251,361 2,769,566 117,840 211,891 2,471,895 297,671 12.04% Expenses(Operating): Salary Related Expenses 1,131,721 1,131,721 73,280 928,851 (202,870) 109,635 1,034,025 (105,174) -10.17% Supplies&Services: Communications 11,977 11,977 788 8,582 (3,394) 978 8,676 (94) -1.08% Contractual Services 29,766 29,766 2,295 23,793 (5,973) 1,425 29,493 (5,701) -19.33% Data Processing 17,322 17,322 1,940 17,438 116 3,865 16,965 472 2.78% Dues&Memberships 6,153 6,153 2,016 7,590 1,437 61 6,045 1,545 25.56% Fees&Permits 15,907 15,907 570 10,477 (5,431) 648 10,636 (159) -1.49% Board Election 5,250 5,250 3,970 (1,280) - - 3,970 Insurance 21,223 21,223 1,460 19,786 (1,437) 1,599 18,743 1,042 5.56% Materials 28,622 28,622 5,880 52,570 23,948 465 38,460 14,110 36.69% District Activities,Emp Recognition 3,238 3,238 466 2,572 (666) 246 2,023 549 27.15% Maintenance 171,630 171,630 108,633 191,845 20,215 29,044 140,363 51,483 36.68% Non-Capital Equipment 36,157 36,157 1,283 27,463 (8,694) 7,210 26,187 1,276 4.87% Office Expense 2,957 2,957 172 2,487 (470) 520 2,994 (506) -16.91% Professional Services 33,996 33,996 33,483 76,433 42,437 4,976 35,565 40,869 114.91% Training 13,052 13,052 (175) 17,602 4,550 430 5,399 12,202 226.00% Travel&Conferences 14,061 14,061 782 7,040 (7,021) 1,380 5,753 1,286 22.36% Uncollectible Accounts 210 210 52 134 (76) 4 456 (322) -70.52% Utilities 13,489 13,489 662 13,247 (242) 1,119 13,299 (52) -0.39% Vehicle Equipment 59,138 59,138 4,180 41,172 (17,965) 4,346 72,075 (30,902) -42.88% Supplies&Services Sub-Total 484,145 484,145 164,487 524,200 40,055 58,316 433,130 91,070 21.03% Total Operating Expenses 1,615,866 1,615,866 237,767 1,453,052 (162,815) 167,951 1,467,155 (14,104) -0.96% Expenses(Non-Operating): Other Expense 5,600 5,600 86,701 96,075 90,475 43,671 41,556 54,520 131.20% Total Non-Operating Expenses: 5,600 5,600 86,701 96,075 90,475 43,671 41,556 54,520 131.20% Total Expenses 1,621,466 1,621,466 324,468 1,549,127 (72,339) 211,622 1,508,711 40,416 2.68% Net Position Before Capital Contributions 1,030,259 1,030,259 (73,107) 1,220,439 190,180 269 963,184 257,255 26.71% Capital Contributions(Non-Cash - - 91,243 95,299 95,299 4,853 1,646,479 (1,551,180) -94.21% Transaction GASB 34 Compliant) Net Position Before Depreciation 1,030,259 1,030,259 18,137 1,315,738 285,479 5,122 2,609,663 (1,293,925) -49.58% Depreciation&Amortization 1,396,996 1,396,996 114,852 1,375,711 (21,285) 114,495 1,367,602 8,109 0.59% Total Net Position $ (366,736) $ (366,736) $ (96,715) $ (59,973) $ 306,763 $ (109,373) $1,242,061 $(1,302,034) -104.83% Capital-Direct Labor (21,000) (21,000) 68,858 (0) 21,000 (1,242) 0 (0) Page 14 of 53 Sewer Revenues & Expenses - 4th Qtr 2019 $3,000,000 (excludes Depreciation, Special Items, and Contributed Capital) $2,769,566 12.04% $2,500,000 $2,424,611 $2,471,895 $2,000,000 $1,974,552 $2,046,945 $1,500,000 $1,549,127 $1,408,918 $1,508,711 2.68 $1,288,720 $1,219,939 $1,000,000 $500,000 $- Jun.2015 Jun. 2016 Jun. 2017 Jun. 2018 Jun. 2019 Total Revenue f Total Expenses Page 15 of 53 ITEM NO. 7.2. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Rosanne P. Weston, Engineering Manager Ricardo Hipolito Jr., Engineering Technician II SUBJECT: Terms and Conditions for Water Service with HQT Homes for Tract 18129 RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water Service with HQT Homes, Tract 18129, Job No. 201942 SUMMARY: The applicant is proposing to construct a 16-unit townhome complex at the southwest corner of Orchard Drive and Highland Avenue. The property is located within the City of Placentia and consists of 1.24 acres. An exhibit depicting the location of the project is attached. FISCAL IMPACT: Developer Funded Account No: 1-2600 Job No: 201942 BACKGROUND: The District has existing water facilities fronting the subject property on both Orchard Drive and Highland Avenue. The water facilities in Highland Avenue are adequate in size and of sufficient pressure to serve the project. The applicant will construct a water line connecting to the existing 10-inch pipeline in Highland Avenue and loop the proposed water system into Highland Avenue for water circulation and redundancy. Sewer service for this development will be provided by the City of Placentia. Page 16 of 53 The Terms and Conditions for Water Service with HQT Homes for Tract 18129 are attached for your consideration. PRIOR RELEVANT BOARD ACTION: None STRATEGIC PLAN INITIATIVE: ATTACHMENTS: 1. 201942 T&C 2. 201942 Exhibit Page 17 of 53 Date: August 27, 2019 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER SERVICE NAME OF APPLICANT: HQT HOMES LOCATION OF PROJECT: SOUTHWEST CORNER OF ORCHARD DRIVE AND HIGHLAND AVENUE TRACT NUMBER: 18129 JOB NUMBER: 201942 SEWER: N/A LOT(S): 16 The applicant will be required to complete to the satisfaction of the District the following items that have an "X" following the number. 1) ® The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) ® The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) ® The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) ® Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) ® The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1 , 1982) licensed to practice in the State of California. 6) ® The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. Page 18 of 53 Page 2 of 5 NAME OF APPLICANT: HQT HOMES LOCATION OF PROJECT: SOUTHWEST CORNER OF ORCHARD DRIVE & HIGHLAND AVENUE 7) ® The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 8) ® The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District's approval of the construction plans. 9) ® The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) ® The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) ® The applicant shall provide, per the District specifications, the "As Built" AutoCAD file (version 2016 or earlier) of the Water and/or Sewer facilities. 12) ® The applicant shall complete an Application to and Agreement with the Yorba Linda Water District for Water Service. 13) ® The applicant shall pay all of the water fees as required by the Rules and Regulations for Water Service of the District. 14) ® The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) ® The applicant shall comply with the Rules and Regulations for Water Service of the Yorba Linda Water District. 16) ® The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) ® The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) ❑ The applicant's engineer shall provide a computer hydraulic analysis report to confirm that the District's existing water system can accommodate the project. Page 19 of 53 Page 3 of 5 NAME OF APPLICANT: HQT HOMES LOCATION OF PROJECT: SOUTHWEST CORNER OF ORCHARD DRIVE & HIGHLAND AVENUE 19) ® The applicant's future water facilities, shall be conveyed to the District as indicated on applicant's future Water Improvement Plans approved by the District. 20) ® The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test, and provide an approved copy to the District. A District representative shall be present to witness the flow test. 21) ® The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 22) ® The applicant shall install 1 water Sampling Station(s) in conformance with the District's Standard Specifications and Drawings for Construction of Domestic Water and Sewer Facilities. 23) ® The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 24) ® The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 25) ® All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 26) ® The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 27) ® The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 28) ® The applicant shall adjust and raise to grade all valve covers within the limits of this project. 29) ® The applicant shall install a pressure regulator in all buildings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 30) ® The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. Page 20 of 53 Page 4 of 5 NAME OF APPLICANT: HQT HOMES LOCATION OF PROJECT: SOUTHWEST CORNER OF ORCHARD DRIVE & HIGHLAND AVENUE 31) ® The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 32) ® The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly. 33) ® The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. 34) ® The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District's Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. (END OF STANDARD TERMS AND CONDITIONS) PROJECT SPECIFIC TERMS AND CONDITIONS 35) ❑ I hereby certify that the foregoing Terms and Conditions were approved at the August 27, 2019 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Water and Sewer Service Agreement between Yorba Linda Water District and the applicant is not executed for the project under consideration. Marc Marcantonio, General Manager Page 21 of 53 W — — ----- ISL � —W — — —W EX 12"ACP WATER, ------ _ W —W — — ORCHARD DRIVE - EX.FHy—-------- - - - - ---- EX.SM wF MARIPOSA AVE. u u _ SITE d X UNIT 4 UNIT 3 UNIT 2 UNIT 1 'LU R. iGARAGE GARAGE GARAGE GARAGE u = S 4 3 (V a •ymmonsumm W. P PR��8" ATE n ] SEWER / - _ W cj� P CROP. IH u W RPE A4�� [GARAGE GARAGE GARAGE 3 P u 4 �o Y UNIT 7 UNIT 6 UNIT 5 L VICINITY MAP = z N.T.S. LU LL UNIT 1111 UNIT 10 UNITNIT 9 UNIT 88 W U P —F— u —J GARAGE GARAGE GARAGE GARAGE P �ROP. °H / l PROM 8"W�I�R LPOP B"EWER - 1 GARAGE GARAGE GARAGE GARAGE GARAGE u EX.CONC.BLOCK WALL 4 UNIT 16 UNIT 15 UNIT 14 UNIT 13 UNI; 12 PROP. CONCRETE BLOCK WALL - - a. LOCATION MAP 666 SCALE: EXHIBIT PREPARED BY: N.T.S. YORBA LINDA WATER DISTRICT WATER IMPROVEMENTS DATE: El 1717 E. MIRALOMA AVENUE FOR 08/27/2019 PLACENTIA, CALIFORNIA 92870 HQT HOMES TRACT NO. 18129 FILENAME: (714) 701-3100 J-201942 ITEM NO. 7.3. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager SUBJECT: Amendment to the Water and Sewer Facilities Agreement between the Yorba Linda Water District and North County BRS, LLC for the Cielo Vista Development Project RECOMMENDATION: Staff recommends that the Board approve the First Amendment to the Cielo Vista Project Water and Sewer Facilities Agreement dated August 1, 2018, conditioned on the Property Owners' signatures to the Amendment within 30 days of this approval. SUMMARY: Submitted for your consideration and approval is the Amendment to the Water and Sewer Facilities Agreement between the Yorba Linda Water District and North County BRS, LLC for the Cielo Vista Development Project. FISCAL IMPACT: Developer Funded Project Account No: J210812 BACKGROUND: The Facilities Agreement was amended in order to (1) extend the term of the Agreement for one year to August 1, 2020, (2) revise the scope of the project to include certain water facility improvements that will benefit both Cielo Vista subdivision and Esperanza Hills Estates, (3) confirm and amend the scope of YLWD fees and costs to be reimbursed by Cielo Vista, and (4) incorporate and obligate Cielo Vista to industry standards that were not originally memorialized in the Agreement. As part of the negotiation related to the Amendment, Cielo Vista reimbursed the District in the amount of$14,324.19 owed by Yorba Linda Estates, LLC, for YLWD time to review the design concept and improvement plans for the water facility improvements that will benefit both developments. Page 23 of 53 PRIOR RELEVANT BOARD ACTION: • On May 22, 2018, the Board of Directors approved the Terms and Conditions for Water and Sewer Service with North County BRS Project, LLC for Tract 17341. • On July 24, 2018, the Board of Directors approved the Cielo Vista Project Water and Sewer Facilities Agreement Between the Yorba Linda Water District and North County BRS Project, LLC STRATEGIC PLAN INITIATIVE: ATTACHMENTS: Page 24 of 53 ITEM NO. 7.4. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Richard Cabadas, Accounting Assistant II SUBJECT: Payment of Bills, Refunds, and Wire Transfers RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $1,148,729.25. SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. BACKGROUND: The items on this disbursement list includes: A check of $123,598.99 to ACWA/JPIA for September 2019 medical & dental premium; a check of $42,942.36 to Kidman Gagen Law for July 2019 legal services; a wire of $459,854.57 to MWDOC for June 2019 water deliveries; a wire of $13,254.89 to So. California Gas Company for July 2019 gas charges at multiple locations; and a wire of $69,743.94 to So. California Edison for July 2019 electricity charges at multiple locations. The balance of $147,770.12 is routine invoices. The Accounts Payable check register total is $857,164.87; Payroll No. 16 total is $291,564.38 and the total of all listed disbursements for this agenda report is $1,148,729.25. A summary of the disbursements is attached. PRIOR RELEVANT BOARD ACTION: The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: 1. Cap Sheet Page 25 of 53 2. Check Register Page 26 of 53 Summary of Disbursements August 27, 2019 CHECK NUMBERS: 08/27/2019 Computer Checks 74730-74819 $ 314,311 .47 $ 314,311 .47 WIRES: W081519 So. California Gas Co. $ 459,854.57 W081619 So. California Edison $ 13,254.89 W081619A So. California Edison $ 69,743.94 $ 542,853.40 TOTAL OF CHECKS & WIRES $ 857,164.87 PAYROLL NO. 16: Direct Deposits $ 180,111 .31 Third Party Checks 7234-7238 $ 19,571 .62 Payroll Taxes $ 49,837.65 EFT — CALPERS #16 & TASC #16 $ 42,043.80 $ 291 ,564.38 TOTAL OF PAYROLL $ 291,564.38 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,148,729.25 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF AUGUST 27, 2019 ------------------------------------------------------------------ ------------------------------------------------------------------ Page 27 of 53 Yorba Linda Water District Check Register For Checks Dated: 07/23/2019 thru 08/13/2019 Check No. Date Vendor Name Amount Description 74756 08/27/2019 ACWA/JPIA 123,598.99 MEDICAL&DENTAL PREMIUM-SEPTEMBER 2019 74757 08/27/2019 Alicia Yu 355.00 CLAIM SETTLEMENT 74758 08/27/2019 Annie Alexander 34.40 MILEAGE&OFFICE SUPPLIES REIMBURSEMENT 74749 08/27/2019 APM PROPERTY MGMT 355.90 CUSTOMER REFUND 74759 08/27/2019 Aramark 755.55 UNIFORM SERVICES 74760 08/27/2019 AT&T-Calnet3 1,312.72 ATT CALNET3 74761 08/27/2019 BC Traffic Specialist 209.21 TOOLS&EQUIPMENT 74736 08/27/2019 BRANDYWINE HOMES 838.00 CUSTOMER REFUND 74762 08/27/2019 BrightView Tree Care Services Inc. 6,794.70 LANDSCAPE SERVICE 74763 08/27/2019 Brooke Jones 274.22 MILEAGE REIMBURSEMENT-JULY 2019 74764 08/27/2019 CAI Safety Systems 340.00 SAFETY EQUIPMENT REPAIRS 74730 08/27/2019 CHRISTINE O'SULLIVAN 61.61 CUSTOMER REFUND 74765 08/27/2019 City Of Placentia 305.00 ENCROACHMENT PERMIT#190100 74731 08/27/2019 CITY OF YORBA LINDA 106.02 CUSTOMER REFUND 74766 08/27/2019 Clinical Lab.Of San Bern. 1,345.00 WATER QUALITY SAMPLING-JULY 2019 74767 08/27/2019 Coastal Ignition&Controls 1,137.37 HIGHLAND#1 &#5-MAINTENANCE PARTS 74768 08/27/2019 Culligan of Santa Ana 120.00 EQUIPMENT PE SOFTENER 74769 08/27/2019 De Nora Water Technologies Texas,LLC 3,204.93 PROGRAMMED HMI-10"COLOR 74771 08/27/2019 Dean Criske Trucking 1,707.01 ROAD MATERIAL 74733 08/27/2019 DIANE WHITTENBERG 70.49 CUSTOMER REFUND 74770 08/27/2019 Dick's Lock&Safe Inc. 64.00 SERVICE CALL&LOCK CYLINDER CHANGE 74754 08/27/2019 DOTY BROS CONSTRUCTION CO 1,725.00 CUSTOMER REFUND 74772 08/27/2019 Eisel Enterprises,Inc. 352.89 METER COVERS&LIDS 74773 08/27/2019 Enthalpy Analytical,Inc. 3,214.00 WATER QUALITY SAMPLING-JULY 2019 74740 08/27/2019 ERNESTO AU RE 47.84 CUSTOMER REFUND 74751 08/27/2019 EXCEL PAVING CO 192.40 CUSTOMER REFUND 74774 08/27/2019 EyeMed 1,400.13 EYE MED-AUGUST 2019 74775 08/27/2019 FTP Today 1,242.00 YLWD.FTPTODAY.COM8/19-8/20 74776 08/27/2019 Haaker Equipment Co. 5,035.11 VEH MAINTENANCE-UNIT#168 74777 08/27/2019 Harrington Industrial 1,900.48 CL2 REPLACEMENT PARTS 74778 08/27/2019 Hollinger-Metal Edge 751.12 LEGAL SIZE DOC STORAGE 74779 08/27/2019 Hydrex Pest Control 288.00 PEST CONTROL 74780 08/27/2019 Infosend Inc. 4,965.38 BILLING&POSTAGE-CUSTOMER BILLING 74781 08/27/2019 Innovyze 5,045.00 INFOCARE RENEWAL 74750 08/27/2019 INVESTNOTIC LLC 371.02 CUSTOMER REFUND 74735 08/27/2019 JOE DOBRIK 14.26 CUSTOMER REFUND 74738 08/27/2019 JOSH B RACOBS 140.84 CUSTOMER REFUND 74739 08/27/2019 JULIANATAHAN 89.54 CUSTOMER REFUND 74782 08/27/2019 Kidman Gagen Law 42,942.36 LEGAL SERVICES-JULY 2019 74783 08/27/2019 Kimball Midwest 588.10 MECHANIC SHOP SUPPLIES 74784 08/27/2019 Konica Minolta Business 861.51 COPIER LEASE-C258&C558 74785 08/27/2019 Marc Marcantonio 90.60 MILEAGE REIMBURSEMENT-JULY 2019 74786 08/27/2019 Mc Fadden-Dale Hardware 31.84 HARDWARE SUPPLIES 74787 08/27/2019 Mc Master-Carr Supply Co. 185.34 PPE EQUIPMENT&PRODUCTION EQUIPMENT MAINTENANCE 74788 08/27/2019 Measurement Control Systems,Inc 1,430.57 AC PARTS&MATERIALS 74799 08/27/2019 Measurement Specialties,Inc. 3,278.00 SCADA SUPPLIES&MATERIALS 74734 08/27/2019 MEI YOU 83.86 CUSTOMER REFUND 74744 08/27/2019 MICHELE FALCONE 20.54 CUSTOMER REFUND 74743 08/27/2019 MICHELLE ALLEN 158.79 CUSTOMER REFUND 74789 08/27/2019 Mobile Industrial Supply 8.00 WELDING SUPPLIES 74790 08/27/2019 Municipal Water District 15,205.00 AWIA PHASE I CROSSWALK W081519 08/15/2019 Municipal Water District 459,854.57 WATER DELIVERIES-JUNE 2019 74791 08/27/2019 Nickey Kard Lock Inc 7,036.23 FUEL-07/15/19-07/31/19 74792 08/27/2019 Nickey Petroleum Co Inc 1,233.33 STATIONARY ENGINE-MAINTENANCE SUPPLIES 74755 08/27/2019 NRT RELOCATION LLC 410.91 CUSTOMER REFUND 74793 08/27/2019 Omni Enterprise Inc. 9,570.00 JANITORIAL SERVICE-MAY-JULY 2019 74794 08/27/2019 Orange County-HCA 706.00 (3)HAZMAT DISCLOSURE FEES 74752 08/27/2019 PACIFIC CALIFORNIA PROPERTIES 450.00 CUSTOMER REFUND 74795 08/27/2019 Paulus Engineering Inc. 4,118.46 J19-21S-ACACIA HILLS SEWER REPAIR-RETENTION RELEASE 74796 08/27/2019 Peter Babashoff 125.00 CERTIFICATE REIMBURSEMENT-D2 74797 08/27/2019 Placentia Disposal#676 617.15 (1)FRONT LOADS-DISPOSAL SERVICE 74745 08/27/2019 PORT EL MAR 387.19 CUSTOMER REFUND 74798 08/27/2019 Praxair Distribution 160.35 GAS ANALYZER-UNIT#E227 74753 08/27/2019 QI YAO 161.26 CUSTOMER REFUND 74748 08/27/2019 REAL LIVING PROPERTIES UNLIMITED 367.39 CUSTOMER REFUND Page 28 of 53 74800 08/27/2019 Red Wing Shoe Store 5,634.33 SAFETY BOOTS-DISTRICT EMPLOYEES 74746 08/27/2019 REMON MELEKA 187.67 CUSTOMER REFUND 74737 08/27/2019 ROSE ROMO 139.50 CUSTOMER REFUND 74801 08/27/2019 Safety-Kleen Systems Inc 545.96 HAZARDOUS MATERIAL DISPOSAL 74802 08/27/2019 Sanders Paving,Inc. 6,414.50 CONCRETE REPAIR 74803 08/27/2019 Schorr Metals,Inc. 78.55 HARDWARE SUPPLIES 74732 08/27/2019 SCOTT&YURIKO L HOEN 93.59 CUSTOMER REFUND 74804 08/27/2019 Sean Forge 2,858.00 J2016-12-WATER CASH BOND RELEASE 74805 08/27/2019 Shoeteria Industrial 1,102.11 SAFETY BOOTS-DISTRICT EMPLOYEES 74806 08/27/2019 Shred Confidential,Inc. 63.00 SHRED ON SITE SERVICE W081619A 08/16/2019 Southern Calif Edison Co. 69,743.94 ELECTRICITY CHARGES-MULTIPLE LOCATIONS-JULY 2019 W081619 08/16/2019 Southern Calif Gas Co. 13,254.89 GAS CHARGES-MULTIPLE LOCATIONS-JULY 2019 74807 08/27/2019 Staples Business Advantage 278.45 OFFICE&BREAKROOM SUPPLIES 74808 08/27/2019 Step Saver Inc 739.15 COARSE SALT 74809 08/27/2019 Sunrise Medical Group 90.00 EE EMPLOYMENT PHYSICAL 74810 08/27/2019 Systems Source Inc 1,007.43 REPLACEMENT ARM PADS-OFFICE CHAIRS 74747 08/27/2019 TAREK BUYS HOUSES LLC 530.43 CUSTOMER REFUND 74811 08/27/2019 The Bee Man 250.00 BEE ABATEMENT-4695 GREEN CREST 74741 08/27/2019 THOMAS C WILLIAMS 62.39 CUSTOMER REFUND 74812 08/27/2019 Trench Shoring 405.00 TRENCH TOP RENTAL 74813 08/27/2019 United Industries 305.24 BREAKROOM SUPPLIES 74816 08/27/2019 United Water Works,Inc. 14,456.37 OPERATION WORK MATERIAL 74814 08/27/2019 UNUM Life Insurance Co.ofAmerica 4,306.42 LIFE,AD&D,STD&LTD PREMIUM-SEPTEMBER 2019 74815 08/27/2019 Utility Systems,Science&Software,Inc. 7,633.30 SCADA RADIO MATERIAL AND INSTALLATION 74817 08/27/2019 Wayne Miller 24.36 MILEAGE REIMBURSEMENT-JULY 2019 74742 08/27/2019 XIULI RONG 140.75 CUSTOMER REFUND 74818 08/27/2019 Y.L.West Estates,LLC 500.00 J2016-12-SEWER CASH BOND RELEASE 74819 08/27/2019 YO Fire 6,472.06 OPERATION WORK MATERIAL 857,164.87 Payroll Checks #16 8/8/2019 PAYROLL#16-EMPLOYEE DIRECT DEPOSIT 180,111.31 8/8/2019 PAYROLL#16-PAYROLL TAX PAYMENT 49,837.65 8/8/2019 PAYROLL#16-CALPERS 39,977.16 8/8/2019 PAYROLL#16-TASC 2,066.64 7234 8/8/2019 COLONIAL LIFE 107.10 7235 8/8/2019 LINCOLN FINANCIAL GROUP 4,385.50 7236 8/8/2019 NATIONWIDE RETIREMENT SOLUTIONS 14,327.18 7237 8/8/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92 7238 8/8/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92 291,564.38 Page 29 of 53 ITEM NO. 8.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Kaden Young, Senior Management Analyst SUBJECT: Performance of Water/Sewer Rate Study - Board Questionnaire RECOMMENDATION: That the Board of Directors provide staff with direction and a list of requirements that will be implemented in the next Water/Sewer Rate Study. SUMMARY: The water and sewer industries have changed drastically within the five-year (2015-2020) term of the current Water/Sewer Rate Study. With new legislation being implemented and more pending at the State level, a new and updated study is required for the District to function optimally. Items for the Board of Director to consider in preparation of a new rate study are: • Determine if a Request for Proposal (RFP) process is necessary. • Determine the effective time period of the rate study: 2, 5, 7, or 10 years. • Determine the effective date of the study and/or effective date of new rates: January 2021 or July 2021. • Determine rate structure: uniform, tiered, or budget-based. • Determine additional rates: emergency rates, CIP specific rates, etc. • Determine the credit rating the District wants to have: AA, AA+, AAA. • Determine debt funding policy. • Determine what aspects of expenses are covered by monthly base fees versus water usage charges (commodity). • Determine eligible cost to calculate pass through. FISCAL IMPACT: Budgeted: $10,000 Page 30 of 53 Total Budget: $85,000 Cost Estimate: $50,000 - $85,000 Funding Source: Professional Services - Water Related Account No: 1-3010-0780-36 Job No: TBD BACKGROUND: The current water and sewer rate study report (rate study), was prepared and finalized on August 25, 2015 by Raftelis Financial Consultants, Inc. The major objectives of the study include: (1) develop financial plans for the water and sewer enterprises to ensure financial sufficiency, meet operation and maintenance costs, and ensure sufficient funding for capital repair and replacement needs. In addition, the analysis contained in the rate study makes assumptions regarding customer water usage as a direct result of the Governor's Drought Declaration and the State Water Resources Control Board's mandate to reduce consumption by 36% during the drought conditions and ensures that the District is financially prepared for a period of reduced sales; (2) conduct a cost-of-service analysis for the water and sewer services; and (3) develop fair and equitable 5-year water and sewer rates to enhance revenue stability for recovering fixed costs while in compliance with Proposition 218 requirements. PRIOR RELEVANT BOARD ACTION: Staff provided the Board of Directors with a presentation listing the preliminary items needing Board consensus prior to issuance of Request for Proposals for Rate Study on February 26, 2019. A discussion between staff and the Board was established, but a definitive set of criteria was not established and the item was tabled to a future date. STRATEGIC PLAN INITIATIVE: G2: Fiscal Responsibility; 13: Equitable Rates ATTACHMENTS: Page 31 of 53 ITEM NO. 9.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Budget to Actual Reports for the Month Ending July 31, 2019 DISCUSSION: For the month-ending July 31, 2019, staff is presenting Budget to Actual Reports for the District as a whole, as well as the individual water and sewer funds. Cumulative Volumetric Water Revenue, as reported through the month ending June 30, 2019, reflects an average decrease of 10.64% as compared to the prior year for the same reporting period. Commercial customer connections have the lowest decrease in consumption sales of 15.00% as compared to reported results from the prior year. Total Variable Costs results, as reported through the month ending July 31, 2019, reflect a .67% decrease when compared to prior year for the same reporting period. The decrease in costs is predominantly reflective of the decrease in total water demand, which as reported, is 10.41% below that of prior year. 1. July 2019 Reports & Graphs Page 32 of 53 Yorba Linda Water District Water Enterprise FY20 ProForma-Use of Funds July 2019 FY20 Annual YTD Actuals thru YTD%of Budget July 2020 Budget Water Revenue(Residential) $ 16,548,758 $ 1,354,340 8.18% Water Revenue(Commercial&Fire Det.) 1,872,073 141,201 7.54% Water Revenue(Landscape/Irrigation) 3,917,982 349,955 8.93% Service Charges 10,988,263 840,895 7.65% Other Operating Revenue 902,996 81,983 9.08% Total Operating Revenue 34,230,072 2,768,374 8.09% Revenue(Non-Operating): Interest 698,777 32,819 4.70% Property Taxes 1,820,471 - 0.00% Other Non-Operating Revenue 608,430 26,697 4.39% Total Non-Operating Revenue 3,127,678 59,516 1.90% Total Revenue $ 37,357,750 $ 2,827,890 7.57% Expenses(Operating): Variable Water Costs(G.W., Import&Power) Water-Related Costs $ 12,485,582 $ 1,507,244 12.07% Fixed Costs 1,179,009 59,045 5.01% Power-Related Costs 1,446,219 94,272 6.52% Variable Water Costs Related Expenses Total 15,110,810 1,660,561 10.99% Salary Related Expenses 10,753,255 543,235 5.05% Reduction for Capital Project Labor (225,000) (7,743) 3.44% Salary Related Expenses Total 10,528,255 535,492 5.09% Supplies&Services Communications 228,183 19,362 8.49% Contractual Services 496,717 34,546 6.95% Data Processing 324,069 19,604 6.05% Dues&Memberships 78,862 3,352 4.25% Fees&Permits 290,271 9,446 3.25% Board Election - - 0.00% Insurance 304,468 23,185 7.61% Materials 948,195 64,207 6.77% District Activities, Emp Recognition 43,371 554 1.28% Maintenance 565,165 29,451 5.21% Non-Capital Equipment 170,778 5,048 2.96% Office Expense 33,950 6,075 17.89% Professional Services 585,971 31,234 5.33% Training 78,301 512 0.65% Travel&Conferences 126,278 2,755 2.18% Uncollectible Accounts 4,185 (113) -2.70% Utilities 179,258 15,307 8.54% Vehicle Expenses 335,600 27,006 8.05% Supplies&Services Sub-Total 4,793,620 291,531 6.08% Total Operating Expenses 30,432,685 2,487,584 8.17% Expenses(Non-Operating) Other Expense 13,520 (6,333) -46.84% Total Non-Operating Expenses 13,520 (6,333) -46.84% Total Expenses $ 30,446,205 $ 2,481,251 8.15% Net Revenues 6,911,545 346,639 5.02% Less: Debt Service(Principal&Interest) 2,726,956 - 0.00% Less: Committed Capital Expenditures(PayGo) 3,204,425 171,744 5.36% Transfer to/(from)Reserves 980,164 174,895 17.84% Net Total $ - $ - Page 33 of 53 Yorba Linda Water District Summary Financial Report Water&Sewer Funds For Period Ending July 31,2019 (With July 31,2018 for comparison purposes) Annual YTD July YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual Budget Budget Actual Actual (Under)Over July Actual Actual(thru vs vs FY20 FY20 FY20 FY20 YTD Budget FY19 July 2019) PY Actual$ PY Actual% Revenue(Operating): Water Revenue(Residential) $16,548,758 $1,874,974 $1,354,340 $1,354,340 $ (520,634) $1,428,694 $1,428,694 (74,354) -5.20% Water Revenue(Commercial&Fire Det.) 1,872,073 212,106 141,201 141,201 (70,905) 166,126 166,126 (24,925) -15.00% Water Revenue(Landscape/Irrigation) 3,917,982 443,907 349,955 349,955 (93,952) 396,384 396,384 (46,429) -11.71% Water Revenue(Service Charge) 10,988,263 915,689 840,895 840,895 (74,794) 834,735 834,735 6,160 0.74% Sewer Charge Revenue 2,421,665 201,805 186,531 186,531 (15,274) 172,971 172,971 13,560 7.84% Locke Ranch Assessments 324,173 36,729 - - (36,729) - - - 0.00% Other Operating Revenue 964,708 80,392 94,849 94,849 14,457 97,149 97,149 (2,300) -2.37% Total Operating Revenue: 37,037,622 3,765,603 2,967,771 2,967,771 (797,832) 3,096,059 3,096,059 (128,288) -4.14% Revenue(Non-Operating): Interest 812,306 67,692 37,736 37,736 (29,956) 43,577 43,577 (5,841) -13.40% Property Tax 1,820,471 - - - - - - 0.00% Other Non-Operating Revenue 632,909 52,742 30,146 30,146 (22,596) 47,567 47,567 (17,421) -36.62% Total Non-Operating Revenue: 3,265,685 120,435 67,882 67,882 (52,553) 91,144 91,144 (23,262) -25.52% Total Revenue 40,303,307 3,886,037 3,035,653 3,035,653 (850,384) 3,187,203 3,187,203 (151,550) -4.75% Expenses(Operating): Variable Water Costs(G.W.,Import&Powei 15,110,810 1,712,055 1,660,561 1,660,561 (51,494) 1,671,801 1,671,801 (11,240) -0.67% Salary Related Expenses 11,664,922 729,715 594,415 594,415 (135,300) 578,109 578,109 16,306 2.82% Supplies&Services 5,419,301 451,608 308,041 308,041 (143,567) 316,194 316,194 (8,153) -2.58% Total Operating Expenses 32,195,033 2,893,378 2,563,017 2,563,017 (330,361) 2,566,104 2,566,104 (3,087) -0.12% Expenses(Non-Operating): Interest on Long Term Debt 1,303,967 108,664 111,601 11f )1,600 2,936 115,401 115,401 ( 28(3,801) -3.29% 27 �7,459) 229 229 OtherTotal Non-Operating Expenses: 1,317 488 1091 f ) 10791 105,268 5,268 4,523) 115,630 115,630 (10,363) -8,96% Total Expenses 33,512,521 3,003,168 2,668,285 2,668,285 (334,884) 2,681,734 2,681,734 (13,449) -0.50% Net Position Before Capital Contributions 6,790,787 882,869 367,368 367,368 (515,500) 505,470 505,470 (138,102) -27.32% Special Item - - - - - - #DIV/0! Capital Contributions(Non-Cash - - - 1,390 1,390 (1,390) 0.00% Transaction GASB 34 Compliant) - - 0 Net Position Before Depreciation 6,790,787 882,869 367,368 367,368 (515,500) 506,860 506,860 (139,492) -27.52% Depreciation&Amortization 7,720,659 643,388 602,042 602,042 (41,346) 614,500 614,500 (12,458) -2.03% Total Net Position ($929,872) $239,481 (234,674) (234,674) ($474,154) ($107,640) ($107,640) ($127,034) 118.02% (295,000) (24,583) (8,767) (8,767) (8,767) (19,434) (19,434) 10,667 -54.89% Page 34 of 53 Yorba Linda Water District Water Fund For Period Ending July 31,2019 (With July 31,2018 for comparison purposes) Annua IYTD July YTD YTD Prior YearPrior YTD YTD Actual YDv' FY20 t BFY 0 FY 0Budgeudget 1 FY 01 YTD Budget I J IFY19ual Jutly 2019) PY Actual$ YTActual R Revenue(Operating): Water Revenue(Residential) $ 16,548,758 $1,874,974 $ 1,354,340 $ 1,354,340 $ (520,634) $ 1,428,694 $ 1,428,694 $ (74,354) -5.20% Water Revenue(Commercial&Fire Det.) 1,872,073 212,106 141,201 141,201 (70,905) 166,126 166,126 (24,925) -15.00% Water Revenue(Landscape/Irrigation) 3,917,982 443,907 349,955 349,955 (93,952) 396,384 396,384 (46,429) -11.71 Water Revenue(Service Charge) 10,988,263 915,689 840,895 840,895 (74,794) 834,735 834,735 6,160 0.74 Other Operating Revenue 902,996 75,250 81,983 81,983 6,733 85,542 85,542 3,559) 4.16% Total Operating Revenue: 34,230,072 3,521,926 2,768,374 2,768,374 (753,552) 2,911,481 2,911,481 (143,107) 4.92% Revenue(Non-Operating): Interest 698,777 58,231 32,819 32,819 (25,412) 38,985 38,985 (6,166) -15.82% Property Tax 1,820,471 0 - - - - - 0.00 Other Non-Operating Revenue 608,430 50,703 26,697 26,697 (24,006) 35,393 35,393 (8,696) -24.57% Total Non-Operating Revenue: 3,127,678 108,934 59,516 59,516 (49,418)1 74,378 74,378 (14,862) -19.98% Total Revenue 37,357,750 3,630,860 2,827,890 2,827,890 (802,970)1 2,985,859 2,985,859 (157,969) -5.29% Expenses(Operating): Variable Water Costs(G.W.,Import&Power) 15,110,810 1,712,055 1,660,561 1,660,561 (51,494) 1,671,801 1,671,801 (11,240) -0.67% Salary Related Expenses 10,528,255 654,010 535,492 535,492 (118,518) 526,829 526,829 8,663 1.64 Supplies&Services: Communications 228,183 19,015 19,362 19,362 347 21,792 21,792 (2,430) -11.15% Contractual Services 496,717 41,393 34,546 34,546 (6,847) 24,974 24,974 9,572 38.33% Data Processing 324,069 27,006 19,604 19,604 (7,402) 19,878 19,878 (274) -1.38 Dues&Memberships 78,862 6,572 3,352 3,352 (3,220) 26,515 26,515 (23,163) -87.36 Fees&Perm its 290,271 24,189 9,446 9,446 (14,743) 11,425 11,425 (1,979) -17.32% Board Election - - - - - - - 0.00 Insurance 304,468 25,372 23,185 23,185 (2,187) 22,511 22,511 674 2.99% Materials 948,195 79,016 64,207 64,207 (14,809) 65,394 65,394 (1,187) -1.82% District Activities,Emp Recognition 43,371 3,614 554 554 (3,060) 2,079 2,079 (1,525) -73.35% Maintenance 565,165 47,097 29,451 29,451 (17,646) 27,993 27,993 1,458 521 Non-Capital Equipment 170,778 14,232 5,048 5,048 (9,184) 6,891 6,891 (1,843) -26.75% Office Expense 33,950 2,829 6,075 6,075 3,246 3,629 3,629 2,446 67.41 Professional Services 585,971 48,831 31,234 31,234 (17,597) 9,045 9,045 22,189 245.32% Training 78,301 6,525 512 512 (6,013) 4,165 4,165 (3,653) -87.71 Travel&Conferences 126,278 10,523 2,755 2,755 (7,768) 6,902 6,902 (4,147) -60.08 Uncollectible Accounts 4,185 349 (113) (113) (462) (369) (369) 256 -69.40% Utilities 179,258 14,938 15,307 15,307 36919,232 19,232 (3,925) -20.41 Vehicle Equipment 335,600 27,967 27,006 27,006 (961) 24,418 24,418 2,588 10.60% Supplies&Services Sub-Total 4,793,620 399,468 291,531 291,531 (107,937)I 296,474 296,474 (4,943) -1.67 Total Operating Expenses 30,432,685 2,765,533 2,487,584 2,487,584 (277,949) 2,495,104 2,495,104 (7,520) -0.30% Expenses(Non-Operating): Interest on Long Term Debt 1,303,967 108,664 111,601 111,601 2,937 115,401 115,401 ((3,800) -3.29% )1 229 229 OtherTotal Non-Operating Expenses: 1,317,4807 109,7917 105,268) 105,268) 4,5203)I 115,630 115,630 (10,362 28-8.96% Total Expenses 31,750,172 2,875,323 2,592,852 2,592,852 (282,471)1 2,610,735 2,610,735 (17,883) -0.68% 1 Net Position Before Capital Contributions 5,607,578 755,536 235,038 235,038 (520,498)1 375,124 375,124 (140,086) -37.34% Special Item - - - - _I Capital Contributions(Non-Cash Transaction- - - - - GASB 34 Compliant) Net Position Before Depreciation 5,607,578 755,536 235,038 235,038 (520,498)1 375,124 375,124 (140,086) -37.34% Depreciation&Amortization 6,289,903 524,159 487,190 487,190 (36,969)1 500,005 500,005 (12,815) -2.56% Total Net Position $ (682,325) $ 231,378 $ (252,152) (252,152) $ (483,530)1 $ (124,881) $ (124,881) $ (127,271) -101,91 Capital-Direct Labor (225,000) (18,750) (7,473) (7,473) 11,2771 (16,400) (16,400) 8,927 -54.43% Page 35 of 53 Water Revenues & Expenses - July $3,500,000 (excludes Depreciation,Special Items, and Contributed Capital ) $3,000,000 $2,913,887 $2,981,983 $2,985,859 $2,827,890 $2,807,091 -5.29 $2,829,641 $2,500,000 $2,610,734 $2,592,852 $2,431,157 8% r $2,336,805 $2,000,000 $1,500,000 $1,000,000 $500,000 July 2015 July 2016 July 2017 July 2018 July 2019 Total Revenue f Total Expenses Page 36 of 53 Yorba Linda Water District Sewer Fund For Period Ending July 31,2019 (With July 31,2018 for comparison purposes) Annual YTD July YTD YTD Actual Prior Year Prior Year YTD Actual YTD-CUR Budget Budget Actual Actual (Under)Over July Actual Actual(thru vs vs FY20 FY20 FY20 FY20 YTD Budget FY19 July 2018) PY Actual$ PY Actual Revenue(Operating): Sewer Charge Revenue $2,421,665 $201,805 $186,531 $ 186,531 ($15,274) $172,971 $172,971 $13,560 7.84% Locke Ranch Assessments 324,173 36,729 - $ - (36,729) - - - 0.00% Other Operating Revenue 61,712 5,143 12,865 $ 12,865 7,722 11,607 11,607 1,258 10.84% Total Operating Revenue: 2,807,550 243,677 199,396 $ 199,396 (44,281) 184,578 184,578 14,818 8.03% Revenue(Non-Operating): Interest 113,528 9,461 4,918 $ 4,918 (4,543) 4,592 4,592 326 7.10% Other Non-Operating Revenue 24,480 2,040 3,449 $ 3,449 1,409 12,173 12,173 (8,724) -71.67% Total Non-Operating Revenue: 138,008 11,501 8,367 $ 8,367 (3,134) 16,765 16,765 (8,398) -50.09% Total Revenue 2,945,558 255,178 207,763 $ 207,763 (47,415) 201,343 201,343 6,420 3.19% Expenses(Operating): Salary Related Expenses 1,136,668 75,705 58,923 58,923 (16,782) 51,279 51,279 7,644 14.91% Supplies&Services: Communications 13,412 1,118 1,457 1,457 339 1,640 1,640 (183) -11.18% Contractual Services 30,764 2,564 2,067 2,067 (497) 1,380 1,380 687 49.79% Data Processing 21,382 1,782 964 964 (818) 1,208 1,208 (244) -20.20% Dues&Memberships 5,928 494 252 252 (242) 1,996 1,996 (1,744) -87.37% Fees&Permits 15,509 1,292 253 253 (1,039) 186 186 67 35.95% Board Election - - - - - - - 0 0.00% Insurance 22,917 1,910 1,745 1,745 (165) 1,694 1,694 51 3.01% Materials 65,206 5,434 171 171 (5,263) 6,568 6,568 (6,397) -97.40% District Activities, Emp Recognition 3,264 272 42 42 (230) 156 156 (114) -73.09% Maintenance 171,135 14,261 21 21 (14,240) - - 21 0.00% Non-Capital Equipment 39,542 3,295 196 196 (3,099) 405 405 (209) -51.60% Office Expense 2,555 213 431 431 218 273 273 158 57.88% Professional Services 156,229 13,019 1,341 1,341 (11,678) 690 690 651 94.24% Training 8,569 714 109 109 (605) 269 269 (160) -59.54% Travel&Conferences 14,362 1,197 130 130 (1,067) 491 491 (361) -73.54% Uncollectible Accounts 315 26 (24) (24) (50) (95) (95) 71 -74.74% Utilities 13,493 1,124 1,152 1,152 28 1,515 1,515 (363) -23.98% Vehicle Equipment 41,100 3,425 6,204 6,204 2,779 1,343 1,343 4,861 361.81% Supplies&Services Sub-Total 625,681 52,140 16,511 16,511 (35,629) 19,722 19,722 (3,211) -16.28% Total Operating Expenses 1,762,349 127,845 75,434 75,434 (52,411) 71,001 71,001 4,433 6.24% Expenses(Non-Operating): Interest Expense - - - - - - - - Other Expense - - - Total Non-Operating Expenses: - - - - - - - 0.00% Total Expenses 1,762,349 127,845 75,434 75,434 (52,411) 71,001 71,001 4,433 6.24% Net Position Before Capital Contributions 1,183,209 127,333 132,329 132,329 4,996 130,342 130,342 1,987 1.52% Capital Contributions(Non-Cash Transaction - - - - - 1,390 1,390 (1,390) -100.00% GASB 34 Compliant) Net Position Before Depreciation 1,183,209 127,333 132,329 132,329 4,996 131,732 131,732 597 0.45% Depreciation&Amortization 1,430,756 119,230 114,852 114,852 (4,378) 114,496 114,496 356 0.31% Total Net Position (247,547) 8,103 17,477 17,477 9,374 17,236 17,236 241 1.40% Capital-Direct Labor (70,000) (5,833) (1,295) (1,295) 4,538 (3,034) 3,034 (4,329) -142.68% Page 37 of 53 Sewer Revenues & Expenses - July $250,000 (excludes Depreciation, Special Items, and Contributed Capital) $207,763 3.19% $201,343 $200,000 $171,601 $154,072 $150,000 $144,647 $118,515 $100,000 $111,886 $91,241 $75,434 $50,000 $71,001 6.24% $ MjA - July 2015 July 2016 July 2017 July 2018 July 2019 Total Revenue f Total Expenses Page 38 of 53 Water Revenue Comparison by Fiscal Year $3,000,000 $2,846,928 -4.94%decrease $2,711,149 $2,825,939 compared to FY19 $2,686,391 $2,500,000 $2,310,956 $2,000,000 $1,500,000 $1,000,000 $500,000 kD$425,233 Fr SO — FY16FY17 FY18 FY19 FY20 ■ Water Revenue(Service Charge) ■ Water Revenue(Commercial&Fire Det.) ■ Water Revenue(Landscape/Irrigation) ■ Water Revenue(Residential) ❑Total Page 39 of 53 Variable Costs Analysis 2,000,000 1,671,801 1,800,000 �i,(yp�i,;,s/1 1,729,514 1,505,340 11512,043 1,518,953 1,600,000 i,466,iis i 1,358,893 1,340,186 1,400,000 1,310,852 r 1,388,016 1,143,948 1,200,000 � 1 nF4 Asa i 1,284,700 981,755 1,000,000 1,135,165 � 981,384 1,019,234 800,000 600,000 400,000 200,000 0 Jul Aug Sept Oct Nov Dec tFY17 Var Costs FY18 Var Costs tFY19 Var Costs FY20 Var Costs Page 40 of 53 ITEM NO. 9.2. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Delia Lugo, Finance Manager Kelly McCann, Senior Accountant SUBJECT: Cash & Investment Report for Period Ending July 31, 2019 SUMMARY: Government Code Section 530607, et. seq., requires the person delegated to invest funds to make monthly report of investments to the legislative body. DISCUSSION: The Cash & Investment Portfolio Report presents the market value and percent yield for all District investments by institution. The Cash & Investment Summary Report includes budget and actual interest and average term portfolio information as well as market value broken out by reserve categories. The Fair Value Measurement Report categorizes investments with the fair value hierarchy established by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point in time for the last four years. The average portfolio yield for the month ending July 31, 2019 is 2.15%. The District's Total Cash and Investment balance at July 31, 2019 resulted in an overall decrease in the investment balance from the previous month is approximately $2,148,846. A larger balance includes a decrease in the Water Operating Fund of $2,354,818 due to the biannual payment of $3,047,587 to OCWD for the Replenishment Assessment. ATTACHMENTS: 1. Investment Reports & Graphs July 2019 Page 41 of 53 Yorba Linda Water District Cash&Investment Portfolio Report July 31,2019 Market % Date of Percent Value Par of Total Institution Maturity Yield Checking Account: $ 520,514 $ 520,514 Wells Fargo Bank $ 520,514 $ 520,514 1.45% Total 0.00% Money Market Accounts: $ 252 $ 252 US Bank (Revenue Bonds) 1.92% 2,843,068 2,842,784 US Bank(Money Market) 1.94% 1,960,545 1,960,545 Public Agency Retirement Svcs.(PARS) $ 4,803,866 $ 4,803,581 13.39% Total 1.94% Certificates of Deposits: 246,841 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.66% 246,177 248,000 EnerBank USA Salt Lake City 08/26/20 1.31% 247,819 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.15% 179,429 180,000 HSBC BK USA,NA MC Clean CTF 08/31/21 1.25% 245,604 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.62% 247,600 247,000 PrivateBank&Tr Chicago Ill CTF 03/30/22 2.19% 249,204 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.45% 245,632 245,000 Goldman Sachs Bank 06/28/21 2.19% 245,632 245,000 Morgan Stanley Private Bank 06/28/21 2.19% 245,556 245,000 Capital One Bank USA 06/27/22 2.20% 245,556 245,000 Capital One Bank NA 06/27/22 2.20% 245,902 245,000 Ally Bank 06/27/22 2.24% 245,902 245,000 Sallie Mae Bank 06/27/22 2.24% 247,234 245,000 Synchrony 05/17/22 2.43% 247,942 245,000 Morgan Stanley Bank NA 06/13/22 2.52% 245,272 245,000 Silvergate Bank 06/28/24 2.45% 245,289 245,000 First Choice Bank 06/28/24 2.00% $ 4,122,593 $ 4,119,000 11.49% Total 2.03% Federal Agency Bonds: 997,100 1,000,000 FHLMC 12/24/20 2.20% 996,570 1,000,000 FHLMC 06/24/21 2.25% $ 1,993,670 $ 2,000,000 5.56% Total 2.23% Corporate Notes: 501,710 500,000 Wells Fargo Co. 03/04/21 2.49% 501,390 500,000 JP Morgan Chase Co. 03/01/21 2.54% $ 1,003,100 $ 1,000,000 2.80% Total 2.52% Pooled Investment Accounts: $ 13,539,424 $ 13,539,424 Local Agency Investment Fund 2.38% 1,371,112 1,369,920 CalTRUST Short Term 2.27% 8,531,464 8,533,011 CalTRUST Medium Term 1.98% $ 23,442,000 $ 23,442,355 65.32% 2.23% $ 35,885,742 $ 35,885,450 92% Total Investments 2.15% Per Government Code requirements,the Investment Report is in compliance with the Yorba Linda Water District's Investment Policy,and there are adequate funds available to meet budgeted and actual expenditures for the next six months. Kelly McCann,Senior Accountant 7/31/19 Page 42 of 53 Cash & Investment Summary Report Below is a chart summarizing the yields as well as terms and maturities for the month of July 2019: Average #of Month Portfolio Days to of 2019 Yield Maturity JUIy 2.15% 166 Below are charts comparing operating fund interest for current and prior fiscal years. Actual Interest 7/31/2019 7/31/2020 Monthly- July $ 43,577 $ 37,736 Year-to-Date $ 43,577 $ 37,736 Budget 2018/2019 2019/2020 Interest Budget,July YTD $ 29,833 $ 67,692 Interest Budget,Annual $ 358,000 $ 812,306 Interest earned on investments is recorded in the fund that owns the investment. Cash&Investment Summary Comparison Between Current and Previous Month The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds is as follows: The table below displays the District's Cash and Investment balance of$35.88 million which is allocated between the established reserve funds,Wells Fargo Checking Account,and the restricted funds held at U.S. Bank for the construction of the Fairmont Booster Pump Station. The number of Days in Cash are 335 for the Un-Restricted Water Reserve balance and 1,048 for the Un-Restricted Sewer Reserve balances,as of July 31,2019. FY20 Reserve Cash and Requirements Investments June 2019 %Alloc July 2020 %Alloc "Target Available for Fund Description Balance 6/30/2019 Balance 7/31/2019 Levels" CY Obligations Water Operating Reserve $ 11,764,838 35.22% $ 9,410,020 28.17% $ 12,427,055 $ (3,017,035) Water Emergency Reserve 7,126,919 21.34% 7,134,864 21.36% 7,115,108 19,756 Water Capital Project Reserve 7,252,740 21.71% 7,281,785 21.80% 7,314,221 (32,436) Rate Stabilization Reserve 4,108,935 12.30% 4,113,454 12.31% 4,093,400 20,054 Un-Restricted Water Reserve Balance 30,253,433 27,940,124 30,949,784 (3,009,660) Conservation Reserve 102,713 0.31% 103,420 0.31% - 103,420 Employee Liability Reserve 300,111 0.90% 302,179 0.90% 400,000 (97,822) Restricted Reserve Balance 402,824 405,599 400,000 5,599 Sewer Operating Reserve 1,087,155 3.25% 1,215,523 3.64% 1,335,465 (119,942) Sewer Emergency Reserve 1,917,044 5.74% 1,922,119 5.75% 1,914,347 7,772 Sewer Capital Project Reserve 1,909,068 5.72% 1,921,067 5.75% 1,909,045 12,022 Un-Restricted Sewer Reserve Balance 4,913,267 5,058,708 5,158,857 (100,149) Total Reserve Balances $ 35,569,524 106.48% $ 33,404,431 100.00% $ 36,508,641 $ (3,104,210) Wells Fargo Bank Checking Water Operating 507,931 452,088 Sewer Operating 10,451 68,426 518,382 520,514 US Bank Held(Restricted). Rev.Bond 2012A&2017A-Principal&Interest 252 252 Public Agency Retirement Svc.-PARS(Restricted) 1,946,430 1,960,545 Total Cash and Investments $ 38,034,588 $ 35,885,742 Page 43 of 53 INVESTMENT BALANCES (AS OF 7-31-2019) ■Checking Account: ■Money Market Accounts: ■Federal Agency Securities: ■Certificates of Deposit: ■Corporate Notes: ■Pooled Investment Accounts: P— Checking Account: IF Money Market Accounts: Federal Agen I cy Securitiesi Certificates of Deposit: EL Pooled Investment Accounts: Corporate Notes;_ :0 Checking Account: $ 520,514 1.45% Money Market Accounts: $ 4,803,866 13.39% Federal Agency Securities: $ 1,993,670 5.56/ Certificates of Deposit. $ 4,122,593 11.49% Corporate Notes: $ 1,003,100 2.80% Pooled Investment Accounts: $ 23,442,000 65.32% Total $ 35,8859742 100.00% Page 44 of 53 Yorba Linda Water District Fair Value Measurement Report July 31, 2019 Quoted Observable Unobservable Prices Inputs Inputs Investments Level 1 Level 2 Level 3 Total CalTRUST Investment Pool $ - $ 9,902,576 $ - $ 9,902,576 Local Agency Investment Fund - 13,539,424 - 13,539,424 U.S. Government Sponsored Agency Securities - 1,993,670 - 1,993,670 Corporate Notes 1,003,100 1,003,100 Negotiable Certificates of Deposit - 4,122,593 - 4,122,593 Total Investments $ - $ 30,561,363 $ - $ 30,561,363 Page 45 of 53 PARS (Public Agencv Retirement Services) Funding Reconciliation Beginning Balance as of 7/1/19 1,235,837.20 526,669.64 135,806.94 62,230.97 1,960,544.75 Account Balance by Account Type 1,235,837.20 526,669.64 135,806.94 62,230.97 1,960,544.75 Pension OPEB Total Initial Contribution as of 12/28/2017 $ 247,599.00 - 247,599.00 Additional Contribution 6/26/19 $ 1,105,248.00 587,339.00 1,692,587.00 Total Contributions = 1,940,186.00 Total Gain(or Loss)from Inception $ 19,730.92 1,561.61 21,292.53 Total Management Fees from Inception $ (933.78) - (933.78) Balance as of 7-31-19 = 1,371,644.14 588,900.61 1,960,544.75 Page 46 of 53 Unrestricted Reserves & Days in Cash (Water) $35,020,000 - 510 450 460 $30,020,000 386 410 $25,020,000 $31,838,936 352 337 335 360 $28,273,352 ----IN$20,020,000 $24,738,538 $28,034,549 310 $27,940,124 $15,020,000 260 210 $10,020,000 160 $5,020,000 - 110 $20,000 60 July 2015 July 2016 July 2017 July 2018 July 2019 Unrestricted Reserves(Water) Days in Cash(Water) Page 47 of 53 ITEM NO. 10.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Annie Alexander, Executive Assistant/Board Secretary SUBJECT: Directors' Reports The Directors will report on their attendance at the following events: 1. UWI Annual Conference - August 14-16, 2019 (Jones) 2. OC LAFCO - August 14, 2019 (Nederhood - As Needed) 3. WACO Planning Committee - August 20, 2019 (Jones/Nederhood) 4. SAWPA Commission - August 20, 2019 (Jones - As Needed) 5. YL City Council - August 20, 2019 (Jones) 6. MWDOC Board - August 21, 2019 (Miller/Nederhood) 7. OCWA Luncheon - August 21, 2019 (Jones/Nederhood) 8. OCWD Board - August 21, 2019 (Jones) Page 48 of 53 ITEM NO. 11.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Rosanne Weston, Engineering Manager SUBJECT: Interagency Committee with MWDOC and OCWD (Jones/Hawkins) • Minutes of meeting held July 25, 2019 at 4:00 p.m. • Next meeting is scheduled September 26, 2019 at 4:00 p.m. ATTACHMENTS: 1. 2019-07-25 - Minutes - YLWD-MWDOC-OCWD Page 49 of 53 MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Thursday, July 25, 2019, 4:00 P.M. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Brooke Jones, President Marc Marcantonio, General Manager John DeCriscio, Operations Manager Rosanne Weston, Engineering Manager MWDOC COMMITTEE MEMBER MWDOC STAFF Brett R. Barbre, President Karl Seckel, Assistant General Manager OCWD COMMITTEE MEMBER OCWD STAFF None Mike Markus, General Manager OTHER ATTENDEES J. Wayne Miller, Director 3. PUBLIC AND COMMENTS None. 4. DISCUSSION ITEMS 4.1. MWD Water Supply Conditions and Outlook MWD has around 3 million AF of storage. 4.2. Condition of OCWD Groundwater Basin, Water Purchased for Recharge, and In-Lieu Recharge The groundwater basin has an overdraft of 180,000 to 190,000 AF, with an incidental recharge of 90,000 AF. OCWD does not plan on purchasing MWD water this year for recharge or In-lieu. This means that In-lieu will not be available for groundwater producers. OCWD is considering how to divert the Santa Ana River away from the settlement basins that recharge the groundwater basin to reduce the contribution of PFAS from this surface water. Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 25,2019 at 4:00 p.m. 1 Page 50 of 53 4.3. Funding and Time Frame for PFAS Treatment Studies, Design, Construction, and Operations and Maintenance Mr. Markus said that this will be discussed at the next WIC and Groundwater Producers meetings in August, and then a recommendation will be brought before the Board. YLWD requested that OCWD pay for the District's capital and O&M treatment costs. OCWD will be putting out an RFP in the next few weeks for a PFAS Treatment Systems Planning Study. Ms. Weston mentioned that YLWD will be participating in the planning study. 4.4. YLWD Well Projects (Subject to resolution of funding of PFAS treatment.) Well 22: Design is complete and the project is shovel-ready. YLWD is seeking grant funding (SARCCUP) from OCWD for well equipping. The Engineer's Estimate for construction is approximately $1 .5 million. Mr. Markus will follow-up with John Kennedy to see if grant funding is available for YLWD and what are the requirements for utilizing this money. Well 23: YLWD will proceed to negotiate the lease for the well easement with OCWD. 4.5. Tour of YLWD Facilities Mr. DeCriscio conducted a tour of Highland Pump Station and Reservoir, where all of the well water is blended prior to serving it to customers. YLWD is building a pressure reducing station adjacent to the pump station to take import water from Zone 2 to the reservoir to feed Zone 1 . 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:40 p.m. RPW Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held July 25,2019 at 4:00 p.m. 2 Page 51 of 53 ITEM NO. 12.1. Yorba Linda Wat ir District AGENDA REPORT MEETING DATE: August 27, 2019 TO: Board of Directors FROM: Marc Marcantonio, General Manager STAFF CONTACTS: Annie Alexander, Executive Assistant/Board Secretary SUBJECT: Meetings from August 28 - October 31, 2019 ATTACHMENTS: 1. Board of Directors' Activities Calendar Page 52 of 53 Board of Directors Activity Calendar Event Date Time Attendance By September OCSD Board Wed, Aug 28 6:00 PM Hawkins YL Planning Commission Wed, Aug 28 6:30 PM Hawkins(As Needed) District Offices Closed Mon, Sep 2 7:00 AM ISDOC Executive Committee Tue, Sep 3 7:30 AM Nederhood SAWPA Commission Tue, Sep 3 9:30 AM Jones(As Needed) YL City Council Tue, Sep 3 6:30 PM Hawkins MWDOC Board Wed, Sep 4 8:30 AM Miller/Nederhood OCWD Board Wed, Sep 4 5:30 PM Jones MWDOC Water Policy Forum Thu, Sep 5 5:30 PM Jones/Nederhood WACO Fri, Sep 6 7:30 AM Board of Directors Regular Meeting Tue, Sep 10 6:30 PM OC LAFCO Wed, Sep 11 8:15 AM Nederhood (As Needed) YL Planning Commission Wed, Sep 11 6:30 PM Hawkins(As Needed) YL Mayor's Prayer Breakfast Thu, Sep 12 6:45 AM Jones/Nederhood Joint Committee Meeting with City of Yorba Linda Mon, Sep 16 4:00 PM Jones/Hawkins WACO Planning Committee Tue, Sep 17 7:30 AM Jones/Nederhood SAWPA Commission Tue, Sep 17 9:30 AM Jones(As Needed) YL City Council Tue, Sep 17 6:30 PM Hall MWDOC Board Wed, Sep 18 8:30 AM Miller/Nederhood OCWA Luncheon Wed, Sep 18 11:30 AM OCWD Board Wed, Sep 18 5:30 PM Jones Board of Directors Regular Meeting Tue, Sep 24 6:30 PM Placentia State of the City Wed, Sep 25 11:30 AM Jones/Nederhood OCSD Board Wed, Sep 25 6:00 PM Hawkins YL Planning Commission Wed, Sep 25 6:30 PM Hawkins(As Needed) CSDA Annual Conference Thu, Sep 26 8:00 AM Nederhood Interagency Committee Meeting with MWDOC and OCWD Thu, Sep 26 4:00 PM Jones/Hawkins CSDA Annual Conference Fri, Sep 27 8:00 AM Nederhood October ISDOC Executive Committee Tue, Oct 1 7:30 AM Nederhood SAWPA Commission Tue, Oct 1 9:30 AM Jones(As Needed) YL City Council Tue, Oct 1 6:30 PM Miller MWDOC Board Wed, Oct 2 8:30 AM Miller/Nederhood OCWD Board Wed, Oct 2 5:30 PM Jones WACO Fri, Oct 4 7:30 AM Board of Directors Regular Meeting Tue, Oct 8 6:30 PM OC LAFCO Wed, Oct 9 8:15 AM Nederhood (As Needed) YL Planning Commission Wed, Oct 9 6:30 PM Hawkins(As Needed) WACO Planning Committee Tue, Oct 15 7:30 AM Jones/Nederhood SAWPA Commission Tue, Oct 15 9:30 AM Jones(As Needed) YL City Council Tue, Oct 15 6:30 PM Nederhood MWDOC Board Wed, Oct 16 8:30 AM Miller/Nederhood OCWA Luncheon Wed, Oct 16 11:30 AM OCWD Board Wed, Oct 16 5:30 PM Jones ACWA Regulatory Summit Thu, Oct 17 8:00 AM CA-NV AWWA Fall Confernece Mon, Oct 21 8:00 AM CA-NV AWWA Conference Tue, Oct 22 8:00 AM Board of Directors Regular Meeting Tue, Oct 22 6:30 PM CA-NV AWWA Conference Wed, Oct 23 8:00 AM MWDOC/OCWD Joint Planning Committee Wed, Oct 23 8:30 AM TBD OCSD Board Wed, Oct 23 6:00 PM Hawkins YL Planning Commission Wed, Oct 23 6:30 PM Hawkins(As Needed) CA-NV AWWA Conference Thu, Oct 24 8:00 AM ISDOC Thu, Oct 24 11:30 AM As of August 14, 2019 Page 53 of 53 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING ITEM NO. i YLYorba Linda .� WWater District Special Financing s District Formation `'• 4Z)� NBS` helping s ti:.. communities fund tornorrow ,r ` r SUBMITTED BY: • - • Davidson, AugustMEETING DATE: 1 ITEM NO. 5.1. Agenda Introduction � \ u NBS Overview 4� Project Understanding Financing Overview Next Steps L Questions X: 4-"*') NBS' Yorba Linda Water District 2 helping communitles fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. About NBS t kA 5 Y M A, years COMMUNI- DISTRICTSMMUNITY FACILITIES • . 40 1j1 /j1 1 L1NBS � � ' • • � �� s ACWA I.I.I.I.I.■0 00 /11{ff-0 :�l� 6(C7 iOlr 0 A�O;t,�!'f,ei ,Norlic ■.■■■. . ■■■■■ M •!�\■■ a 00 ho. 'INK TrJA G 11 E OF CALIFORNIA Agencies C I T I E S SDA N BS Yorba Linda Water District 3 helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. NBS Levy Summary MAFiscal Year 2018 Levy Summary . A IAL States Counties Agencies Districts Parcels Dollars Levied 4 48 170 11027 61227,575 $693,421,233 N BS Yorba Linda Water District helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. Project U Approx. 625 Parcels on Septic Throughout the District ( Non-Contiguous) Approx. 325 Parcels in Close Proximity Movement Towards All Parcels Connecting to Sa n ita ry Sewe r Syste m Looking for Cost Efficiencies (One Time Effort) vs . Multiple Special Financing District Formations 4-'%) NBS' Yorba Linda Water District 5 helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. Project Understandingicon Ability to Finance Connection to the Property and Septic System Abandonment (Subject to Legal Approval ) Sample Project (Sandra Drive ) does Not Support Public Financing 4-'%) NBS' Yorba Linda Water District g helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. Land Secured FinancingOptions Assessment District +. Lower Property Owner Approval Threshold 2. Requires Contiguous Parcels Special Tax (Community Facilities District) Higher Registered Voter Approval Requirement Allows for Scattered/Non-Contiguous Parcels Allows Annexation of Parcels in the Future and/or the Establishment of a Future Annexation Area 4-'%) NBS' Yorba Linda Water District 7 helping communities fund tomorrow SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Potential Sewer Connections — Sandra Drive i u a a { 3867 A3-661-02 5852 s� 5962 - 343-661-05 5@71 343-661-03 5'372Legend 343-661-04 Sandra Or.-Potential GF❑ Proposed Sewer }�:r•. ExEsting Gravity Sewer Proposed Lrft Station a ci . + W+E S 0 50 100 200 Feet I i i I i i i I SANDRA DR. POTENTIAL SEWER COMMUNITY FACILITIES DISTRICT [CFD1 8 SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Sandra Drive Cost Estimate Sandra Drive Improvements - Ballpark Cost Estimate 4812512019 I Total CFD Improvement Qty Unit Cost Cost 6) Sandra Drive Forcemaini 2D0 If $ 485.00 97,000 Sandra Drive S-inch 0 ravity Sewe rm a i n 2 IDD If $ 485.00 $ 48,500 Manhole I LS $ 20,000.00 20,000 Lift Station I LS $ 100,000.00 $ 100,000 Subtotal - $ 255,500 Design and Review Costsd $ 53,100 CFD Total $ 318,640 Tota I Private Improvement Unit Cost Cost(5) Septic Abandonment in places and onsite laterals 11--- $ 10,090.00 50,004Subtotal - $ 50,4401 I Total C- iarbdA. V.. re Fees qty U nit Cast Cast[$] City Permit Fee 5 LS 321 $ 1,605 CCSD Fee 5 LS $ 6,395 $ 31,975 YLD Deposit 5 LS $ 6,372 $ 31,860 Subtotal - $ 55,4401 Total $ 434,440 Total per Lot $ 86,808 Footnotes; 1)Length from the southerly terminus of Sandra Dr.to-the future manhole at north end of 5362 Sandra Dr. 1 2]Length from the north end of 5962Sandra Dr.totheShortSt.intersection. 3]Unitcosts based on recent sewer extension projects. 9 helping communities 4)Design and Review costs estirnate d to be 20%of subtotal. fund tomorrow / 5)Disconnect,rem ave tap,inspect,fill with appropriate backfill u p to top of sid ew a I Is SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Cost of Financing CFD Formation Cost Estimate (1) CFD Formation $ 19,500 Legal Counsel (2) 25,000 Agency Costs 151000 TOTAL $ 59,500 (1) Does not include the actual cost of issuing the debt as those fees would be paid from proceeds of the de bt. CFD Debt Issuance Cost Estimate (1) Low Expected High FA $ 30,000 $ 50,000 $ 75,000 Legal 301000 65,000 100,000 N BS 71500 9,500 14,500 Other 5,000 7,500 10,500 TOTAL $ 721500 $ 132,000 $ 200,000 (1) Estimates based on recent projects, actual costs may vary. CFD Total Cost Estimate (1) Low Expected High Formation Cost $ 59,500 $ 59,500 $ 59,500 Debt Issuance 721500 132,000 200,000 TOTAL $ 132,000 $ 191,500 $ 259,500 Percentage of Sandra Drive Project Cost 30% 44% 609/6 4Z) N BS Yorba Linda Water District 10 helping communities fund tomorrow SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. District Wide Septic Parcels ,=mss ;,,, ,. - :_ -• ... ,, ' - i r - 71 ! r 77. 1 ' �. .. do 01 /14.. ti v.� YORBA LINDA WATER DISTRICT Aug 2019 SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. Scenario 1 (Significant Parcels) Determine the Cost to Convert All 625 Parcels to Sanitary Sewer Determine the Cost to Convert 325 "Clustered" Parcels to Sanitary Sewer Public Outreach to Determine Property Owner Interest in Converting and Participating in a Financing 4-'%) NBS' Yorba Linda Water District helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Scenario 2 ( limited Parcels) Form a CFD With Pay-As-You-Go Option with Debt Issuance Option Upfront Legal Costs to Establish Initial District Reduced Formation Costs for Subsequent Districts and/or Annexations - Approx. $25K for Initial Formation or $ 14.5K to $ 19 .5K for Annexation ( not Including Staff/Agency Costs) Debt Issuance Potential After Approx. 50 Properties in the CFD 4Z,,) NBS Yorba Linda Water District 13 helping communities fund tomorrow SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. R.1. Pros Ultimate Flexibility — Allowing Property Owners to Choose If/When to Participate in a CFD Spreads Formation and Debt Issuance Costs to Property Owners Ability to Fund Improvements via PAYGO 4-'%) NBS' Yorba Linda Water District 14 helping communities fund tomorrow SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Cons Requires Approx. $ 14. 5K for Continued Feasibility Scenario 1 — Requires Approx. $ 100K ( Polling, Outreach, Legal, Special Tax Consultant) to Form a CFD - Amount Can be Reimbursed IF CFD is Approved ( Polling Will Indicate Passage) Scenario 2 — Requires Approx. $50K in Legal Fees and $25K to Form Initial CFD - Amount Can be Reimbursed IF CFD is Approved 4Z,,) NBS Yorba Linda Water District 15 helping communities fund tomorrow SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO. 5.1. Questions and Comments 800.676. 7516 14 Thankoul, f- Greg Davidson - • Director gdavidson@nbsgov.com Stephanie Parson Associate Director, District Consulting Group sparson@nbsgov.com Yorba Linda Water District 16 helping communities fund tomorrow / SUBMITTED BY: Greg Davidson, NBS MEETING DATE: August 27, 2019 ITEM NO 7.1. F 9dbc7b38b9 PDF Yorba Linda Water District Water Enterprise FY19 ProForma-Use of Funds June 2019 FY19 Annual YTD Actuals thni YTD%of Budget June 2019 Budget Water Revenue(Residential) $ 16,592,437 $ 14,672,463 88.43% Water Revenue(Commercial&Fire Det.) 1,964,205 1,687,905 85.93% Water Revenue(Landscapetirrigation) 3,863,805 3,411,077 88.28% Service Charges 10,116,528 10,048,087 99.32% Other Operating Revenue 827,887 981,071 118.50% Total Operating Revenue 33,364,861 30,800,603 92.31% Revenue(Non-Operating): Interest 310,000 687,320 221.72% Property Taxes 1,850,000 1,874,68B 101.33% Other Non-Operating Revenue 605,346 938,777 155.08% Total Non-Operating Revenue 2,765,346 3,500,785 126.59% Total Revenue $ 36,130,207 $ 34,301,388 94.94% Expenses(Operating): Variable Water Costs(G.W.,Import&Power) Water-Related Costs $ 12,247,280 $ 10,528,523 85.97% Fixed Costs 1,188,085 1,072,599 90.28% Power-Related Costs 1,358,012 1,766,752 130.10% Variable Water Costs Related Expenses Total 14,793,377 13,367,874 90.36% Salary Related Expenses 9,931,772 8,901,050 89.62% Reduction for Capital Project Labor (279,000) (247,086) 88.56% Salary Related Expenses Total 9,652,772 8,653,964 89.65% Supplies&Services I Communications 159,120 151,127 94.98% Contractual Services 472,966 390,442 82.55% Data Processing 283,729 264,280 93.15% Dues&Memberships 82,077 73,970 90.12% Fees&Permits 264,546 269,225 101.77% Board Election 69,750 52,742 75.62% Insurance 281,967 263,807 93.56% Materials 646,740 907,620 140.34% District Activities,Emp Recognition 43,013 36,079 83.88% Maintenance 435,971 435,489 99.89% Non-Capital Equipment 134,824 133,959 99.36% Office Expense 40,301 38,495 95.52% Professional Services 477,904 466,033 97.52% Training 67,048 39,887 59.49% Travel&Conferences 125,279 88,299 70.48% Uncollectible Accounts 2,790 2,727 97.74% Utilities 169,911 172,300 101.41% Vehicle Expenses 303,459 281,839 92.88% Supplies&Services Sub-Total 4,061,395 `4,068,319 100.17% (�• Total Operating Expenses 28,507,544 26,090,157 91.52% Expenses(Non-Operating) to Other Expense 8,600 18,235 212.03% Total Non-Operating Expenses 8,600 18,235 212.03% Total Expenses $ 28,516,144 $ 26,108,392 91.56% ,\ Net Revenues 7,614,064 _8.1- :.6+ 107.60% 'Jl Less:Debt Service(Principal&Interest) 2,738,258 2,738,256 100.00% Less:Committed Capital Expenditures(PayGo) 4,484,500 3,083,225 68.75% Transfer tol(from)Reserves 391,306 2,371,515 605.05% Net Total $ - $ - o Page Qo3 r MATERIALS SUBMITTED BY: Al Nederhood, Director MEETING DATE: August 27, 2019 ITEM NO 7.1. F FY2021_Budg...[_Summaries PDF FY20 & FY21 Pro Forma [Water] 1 FY19 FYl FY20 FY21 Budget Forecast Budget Budget Revenue(Operating): Water Revenue(Residential) $ 16,592,437 $ 15,335,194 $ 16,548,758 $ 16,946,962 Water Revenue(Commercial&Fire Det.) 1,964,205 1,834,606 1,872,073 1,969,765 Water Revenue(Landscape/Irrigation) 3,863,805 3,552,435 3,917,982 4,056,592 Service Charges 10,116,528 10,046,253 10,988,263 12,011,758 Other Operating Revenue 827,887 927,400 902,996 949,726 Total Operating Revenue 33,364,862 31,695,888 34,230,072 35,934,803 Revenue(Non-Operating): Interest 310,000 593,272 698,777 721,079 Property Taxes 1,850,000 1,770,314 1,820,471 1,850,000 Other Non-Operating Revenue 605,346 680,002 608,430 637,958 Total Non-Operating Revenue 2,765,346 3,043,588 3,127,678 3,209,037 Total Revenue $ 36,130,208 $ 34,739,476 $ 37,357,750 $ 39,143,840 Expenses(Operating): Variable Water Costs(G.W.,Import&Power) Water-Related Costs $ 12,247,280 $ 11,900,339 $ 12,485,582 $ 13,665,365 Fixed Costs 1,188,085 1,188,085 1,179,009 1,182,773 Power-Related Costs 1,358,012 1,285,103 1,446,219 1,475,826 Variable Water Costs Related Expenses Total 14,793,377 14,373,528 15,110,810 16,323,964 Salary Related Expenses 9,931,772 9,64 0~6,87l2 10,753,255 11,260,314 Reduction for Capital Project Labor (279,000) (225,000) (312,000) Salary Related Expenses Total 9,652,772 9,606,872 10,528,255 10,94S,314 Supplies&Services Communications 159,120 166,455 228,183 230,908 Contractual Services 475,966 420,298 496,717 494,695 Data Processing 265,129 281,604 324,069 299,749 Dues&Memberships 82,077 64,365 78,862 82,335 Fees&Permits 264,546 296,701 290,271 290,647 Board Election 69,750 71,030 - 128,991 Insurance 281,967 285,649 304,468 314,456 Materials 658,714 951,328 948,195 964„050 District Activities,Employee Recognition 43,013 27,242 43,371 44,705 Maintenance 432,971 525,265 565,165 562,553 Non-Capital Equipment 115,294 149,485 170,778 126,625 Office Expense 40,343 35,677 33,950 33,829 Professional Services 518,804 502,129 585,971 672,664 Training 65,188 51,764 78,301 67,516 Travel&Conferences 125,279 97,937 126,278 137,206 Uncollectible Accounts 2,790 2,405 4,185 4,743 Utilities 169,911 157,653 179,258 151,311 Vehicle Expenses 316,262 325,115 335,600 335,600 Supplies&Services Sub-Total 4,087,123 4,412,101l 4,793,620 41941,583 Total Operating Expenses 28,533,272 28,392,501 30,432,685 32,213,861 Expenses(Non-Operating) Other Expense 8,600 9,758 13,520 13,545 Total Non-Operating Expenses 8,600 9,758 13,520 13,545 Total Expenses $ 28,541,872 $ 28,402,259 $ 30,446,205 $ 32,227,406 Net Revenues 7,588,336 337 217 6,911,545 6,916,434 Less:Debt Service(Principal&Interest) 2,738,258 2,738,256 1 2,726,956 2,729,381 Less:Committed Capital Expenditures(PayGo) 4,484,500 3,204,555 3,518,470 4,109,796 Transfer to/(fro m)Reserves 365,579 394,406 666,119 77,256 Net $ - $ - $ - $ - 41 Page 't MATERIALS SUBMITTED BY: Al Nederhood, Director MEETING DATE: August 27, 2019 ITEM NO. 7.1. FY19 - 2nd Half Budget vs Forecast vs Actual 2,500.0 2,000.0 1,500.0 v v U 1,000.0 500.0 Budget Forecast Actual Budget Forecast Actual Budget Forecast Actual Budget Forecast Actual Budget Forecast Actual Budget Forecast Actual Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 ■BPP ■CPTP ■IMP MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 7.1. FY19 BUDGET PLAN .. Water-Related Costs Fixed Costs Power-Related Water-Related Costs Fixed Costs Power-Related Water-Related Costs Fixed Costs Power-Related MONTH GW IMPORT GW IMPORT COMBINE COST TOTAL MONTH GW IMPORT GW IMPORT COMBINE COST TOTAL MONTH GW IMPORT GW IMPORT COMBINE TOTAL COST Jul-18 $ 776,218 $ 689,997 $ $ 61,475 $ 150,287 $ 1,677,977 Jul-18 $ 761,324 $ 734,442 $ 61,475 $ 151,022 $ 1,708,263 Jul-18 $ 761,541 $ 718,739 $ 85,497 $ 106,024 $ 1,671,801 Aug-18 $ 788,208 $ 700,655 $ $ 61,475 $ 152,608 $ 1,702,945 Aug-18 $ 762,460 $ 739,049 $ 61,475 $ 151,468 $ 1,714,452 Aug-18 $ 762,679 $ 723,919 $ 59,954 $ 182,961 $ 1,729,514 Sep-18 $ 728,946 $ 647,976 $ $ 61,475 $ 141,134 $ 1,579,532 Sep-18 $ 674,905 $ 642,190 $ 61,475 $ 133,322 $ 1,511,892 Sep-18 $ 675,080 $ 630,029 $ 40,798 $ 166,137 $ 1,512,043 Oct-18 $ 759,863 $ 280,901 $ $ 61,475 $ 122,365 $ 1,224,604 Oct-18 $ 647,543 $ 461,920 $ 61,475 $ 118,240 $ 1,289,178 Oct-18 $ 647,668 $ 452,892 $ 62,083 $ 144,835 $ 1,307,477 Nov-18 $ 700,554 $ - $ $ 61,475 $ 96,566 $ 858,595 Nov-18 $ 738,817 $ 21,046 $ 61,475 $ 103,160 $ 924,498 Nov-18 $ 738,932 $ 14,428 $ 62,083 $ 165,942 $ 981,384 Dec-18 $ 557,172 $ $ $ 61,475 $ 76,801 $ 695,448 Dec-18 $ 468,871 $ 6,000 $ 61,475 $ 65,006 $ 601,353 Dec-18 $ 467,678 $ 4,077 $ 62,083 $ 149,092 $ 682,930 Jan-19 $ 562,946 $ $ $ 60,411 $ 77,597 $ 700,954 Jan-19 $ 468,550 $ 6,193 $ 60,411 $ 64,961 $ 600,115 Jan-19 $ 468,551 $ 4,331 $ 60,351 $ 124,651 $ 657,883 Feb-19 $ 508,094 $ $ $ 60,411 $ 70,037 $ 638,542 Feb-19 $ 268,251 $ - $ 60,411 $ 36,977 $ 365,638 Feb-19 $ 290,115 $ 114 $ 60,351 $ 110,086 $ 460,667 Mar-19 $ 565,058 $ 216,090 $ $ 60,411 $ 90,994 $ 932,554 Mar-19 $ 476,679 $ 257,499 $ 60,411 $ 81,324 $ 875,913 Mar-19 $ 414,399 $ 9,267 $ 60,351 $ 105,990 $ 590,007 Apr-19 $ 554,246 $ 509,670 $ $ 60,411 $ 107,310 $ 1,231,637 Apr-19 $ 554,246 $ 509,670 $ 60,411 $ 107,310 $ 1,231,637 Apr-19 $ 723,382 $ 21,727 $ 60,351 $ 140,514 $ 945,974 May-19 $ 681,675 $ 628,950 $ $ 60,411 $ 132,107 $ 1,503,142 May-19 $ 681,675 $ 628,950 $ 60,411 $ 132,107 $ 1,503,142 May-19 $ 828,985 $ 71,849 $ 60,351 $ 171,598 $ 1,132,782 Jun-19 $ 724,151 $ 665,910 $ 456,771 $ 60,411 $ 140,206 $ 2,047,448 Jun-19 $ 724,151 $ 665,910 $ 456,771 $ 60,411 $ 140,206 $ 2,047,448 Jun-19 $ 673,052 $ 425,090 $ 336,304 $ 62,044 $ 198,920 $ 1,695,410 FYTD $ 7,907,131 $ 4,340,149 $ 456,771 $ 731,314 $ 1,358,012 $ 14,793,377 FYTD $ 7,227,471 $ 4,672,868 $ 456,771 $ 731,3141 $ 1,285,103 $ 14,373,528 FYTD $ 7,452,061 $ 3,076,462 $ 336,304 $ 736,296 $ 1,766,750 $ 13,367,873 $ 12,247,280 $ 1,188,085 $ 1,358,0121 $ 14,793,377 1 $ 11,900,339 $ 1,188,0851 $ 1,285,103 $ 14,373,528 $ 10,528,523 $ 1,072,600 $ 1,766,750 $ 13,367,873 MONTH CPTP BPP IMPORT TOTAL MONTH CPTP BPP IMPORT TOTAL MONTH CPTP BPP IMPORT TOTAL Jul-18 115.4 1,609.0 583.6 2,308.0 Jul-18 113.9 1,439.6 723.6 2,277.1 Jul-18 113.9 1,439.6 723.6 2,277.1 Aug-18 116.7 1,628.6 588.8 2,334.1 Aug-18 114.2 1,441.5 728.1 2,283.8 Aug-18 114.2 1,441.5 728.1 2,283.8 Sep-18 106.9 1,480.8 549.4 2,137.1 Sep-18 100.5 1,277.0 632.7 2,010.2 Sep-18 100.5 1,277.0 632.7 2,010.2 Oct-18 92.6 1,267.3 492.5 1,852.4 Oct-18 89.1 1,238.6 455.1 1,782.8 Oct-18 89.1 1,238.6 455.1 1,782.8 Nov-18 77.3 1,469.0 - 1,546.3 Nov-18 77.8 1,456.9 20.7 1,555.4 Nov-18 77.8 1,456.9 20.7 1,555.4 Dec-18 55.5 1,055.0 1,110.5 Dec-18 49.0 925.2 5.9 980.2 Dec-18 49.0 925.2 5.9 980.2 Jan-19 58.4 1,108.8 1,167.1 Jan-19 49.0 924.6 5.9 979.5 Jan-19 78.4 895.2 5.9 979.5 Feb-19 52.8 1,003.0 1,055.7 Feb-19 27.9 529.6 - 557.5 Feb-19 48.2 554.4 0.2 602.8 Mar-19 68.1 899.4 395.0 1,362.4 Mar-19 61.3 919.6 245.2 1,226.2 Mar-19 69.8 790.6 12.7 873.1 Apr-19 81.9 1,107.2 450.0 1,639.1 Apr-19 80.9 1,051.7 485.4 1,618.0 Apr-19 122.5 1,379.5 29.7 1,531.7 May-19 95.7 1,313.5 504.9 1,914.0 May-19 99.5 1,293.5 599.0 1,992.0 May-19 114.9 1,245.8 75.4 1,436.1 Jun-19 102.5 1,414.8 530.8 2,048.1 Jun-19 105.7 1,374.1 634.2 2,114.0 Jun-19 482.6 814.7 415.5 1,712.8 FYTD 1,023.81 15,356.31 4,095.01 20,475.01 FYTD 968.81 13,872.01 4,535.91 19,376.71 FYTD 1,460.91 13,459.01 3,105.51 18,025.41 MONTH CPTP BPP IMPORT TOTAL Jan-19 60% -3% 0% 0% $ 57,768 Feb-19 73% 5% 0% 8% $ 95,028 Mar-19 14% -14% -95% -29% $ (285,905) Apr-19 51% 31% -94% -5% $ (285,662) May-19 15% -4% -87% -28% $ (370,360) Jun-19 357% -41% -34% -19% $ (352,038) FYTD 51% -3% -32% -7% $ (1,005,655) MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: August 27, 2019 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: For Recorder’s Use Only FIRST AMENDMENT TO CIELO VISTA PROJECT WATER AND SEWER FACILITIES AGREEMENT BETWEEN YORBA LINDA WATER DISTRICT AND NORTH COUNTY BRS PROJECT, LLC ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 FIRST AMENDMENT TO CIELO VISTA PROJECT WATER AND SEWER FACILITIES AGREEMENT BETWEEN YORBA LINDA WATER DISTRICT AND NORTH COUNTY BRS PROJECT, LLC This FIRST AMENDMENT to Cielo Vista Project Water and Sewer Facilities Agreement (“First Amendment”) is made and entered into, effective this ______________day of August 2019, by and between the Parties. RECITALS A. The Parties previously entered into the Agreement titled Cielo Vista Project Water and Sewer Facilities Agreement, which has an Agreement Date of August 1, 2018 (“Agreement”), a copy of which is attached hereto. Capitalized terms used in this First Amendment, without being separately defined herein, shall have the same meaning as defined in the Agreement. B. Pursuant to Section 17, all amendments to the Agreement must be in writing and signed by the Parties. C. Certain water facility improvements that will benefit both Developer and Yorba Linda Estates, LLC, who is the developer of the Esperanza Hills Estates (“EHE”) project, will be connected to the water main in Stonehaven Drive and other Existing Offsite Facilities and will be designed and constructed as listed in Exhibit “M” and illustrated on Exhibit “N”, which are attached to this First Amendment (“Shared Facility Improvements”). The Parties intend for the rights and obligations as to the Subdivision Facilities in Subsections A(i), (iii), and D through F in Section 3 of the Agreement to apply to the Shared Facility Improvements. D. The Shared Facility Improvements (1) were originally part of the EHE project memorialized in a separate agreement between YLWD and Yorba Linda Estates, LLC, dated October 13, 2016, (2) are subject to cost sharing between Developer and Yorba Linda Estates, LLC, as documented in a separate agreement between those parties, and (3) caused significant changes to the Cielo Vista Project Subdivision Facilities Plans. YLWD incurred significant time to review these design concept and improvement plans along with legal fees for the EHE project and previously invoiced Yorba Linda Estates, LLC for this time in YLWD invoice no. 2012-06 dated March 7, 2019 in the amount of $14,324.19. The invoice amount of $14,324.19 has been fully paid by Developer. The expenses incurred by YLWD associated with revisions to the Subdivision Facilities Plans have greatly exceeded the fees previously paid by Developer on May 22, 2018. Reimbursement for all outstanding and future YLWD Administrative Costs as defined in both the Agreement and herein shall be paid by Developer to YLWD out of the Administrative Costs Account. ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 E. Pursuant to Section 2 of the Agreement, the Effective Date term for Developer to provide proof and notice of transfer of ownership from Property Owner to Developer and recordation of the Project’s final map was August 1, 2019, and the Parties desire to extend the Effective Date term for an additional three hundred sixty-five (365) day period to August 1, 2020. The extension of the Effective Date term will cause the Project milestones in Exhibit “J” and the schedule in Exhibit “K” to be modified. F. Pursuant to Section 5.D. of the Agreement, Developer shall reimburse all YLWD Administrative Costs related to the Project. The Parties desire to amend this Section to (1) amend the use of the term “Administrative Costs” in Section 5.D to mean YLWD staff and attorney time and costs related to the Project, the Agreement as amended from time to time, and “Developer Improvements” defined collectively as: (i) the Subdivision Facilities, (ii) the Existing Offsite Facility Improvements and (iii) the Shared Facility Improvements; and (2) require Developer to reimburse YLWD for all fees and costs associated with consultant(s) and/or contractor(s) hired by YLWD for the Developer Improvements. G. Since the Agreement Date, Subdivision Facilities Plans have been modified and the scope of Developer’s design/work has been amended to include the Shared Facility Improvements. H. Pursuant to Section 5.F of the Agreement, YLWD will construct off-site facilities to support Advanced Metering Infrastructure (“AMI”) for the Subdivision Facilities. Developer agreed to pay $40,000 to YLWD for the tower and signal collection equipment as part of the AMI. So YLWD does not have to wait another year for payment, the Parties agreed to amend Section 5.F so the $40,000 is not to be deposited into the Existing Offsite Facility Improvements Escrow and instead Developer will pay the $40,000 to YLWD by check within 30 calendar days of Developer signing this First Amendment. I. The Parties acknowledge that it is industry standard for a developer and a public agency to procure a surety bond for the facilities to be constructed by Developer and dedicated to the public agency. Moreover, the Parties acknowledge that it is industry standard for a developer to provide closing forms listed in Subsection 1.D below for, and access to, such facilities to the public agency, and to indemnify YLWD for damages and charges to Existing Offsite Facilities caused by Developer. Lastly, the Parties acknowledge that it is industry standard for Developer to comply with public agency rules and regulations for water and sewer service when constructing water and sewer facilities. These industry standards were not memorialized in the Agreement so the Parties desire to obligate Developer to these industry standards. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged and accepted, the Parties agree as follows: 1. The Agreement is amended as follows: A. To reflect the addition of the Shared Facility Improvements, Exhibits “M” and “N” attached hereto are added and made a part of the Agreement. ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 B. Section 2 of the Agreement is hereby amended and replaced in its entirety with the following language: “Except for Sections 5.D. and 5.F., which the Parties’ rights and obligations are already in effect and will stay in effect for the term of this Agreement, the Parties’ rights and obligations under this Agreement shall not take effect until (a) 10 days after Developer provides written proof and notice to YLWD of the Property Owner’s transfer of ownership of the Property to Developer and (b) recordation of the Project’s final map (“Effective Date”). If YLWD is not provided written proof and notice of both transfer of ownership from Property Owner to Developer and recordation of the Project’s final map by August 1, 2020, then YLWD may provide written notice to Developer that the Agreement, as amended from time to time, is null and void; at which time the Agreement and any amendments will be null and void.” C. Subsections A(i), (iii), and D through F of Section 3 is amended to include the Shared Facility Improvements wherever “Subdivision Facilities” are mentioned. D. The following language is added as a new Subsection H within Section 3 of the Agreement: “H. Developer’s Bond and Warranty Period Obligations. At Developer’s sole expense, Developer shall furnish surety bond(s) to YLWD for the Subdivision Facilities and Shared Facility Improvements before commencing work on the Subdivision Facilities and Shared Facility Improvements. Developer shall not commence work on the Subdivision Facilities and Shared Facility Improvements until it has procured, and YLWD has approved, the surety bond(s), which shall continue in force from the date of YLWD’s Final Acceptance of the Subdivision Facilities and Shared Facility Improvements for a warranty period of one (1) year. The surety bond(s) shall be in an amount equal to one hundred (100) percent of the Engineer’s Estimate of the cost of construction of the Subdivision Facilities and Shared Facility Improvements. YLWD shall review the Engineer’s Estimate and determine the amount of the surety bond(s). At the end of the one-year warranty period for the Subdivision Facilities and Shared Facility Improvements, YLWD will release the surety bond(s) to Developer. When defects in Subdivision Facilities and Shared Facility Improvements are discovered within the warranty period, Developer shall start work to remedy any such defects within five (5) calendar days of written or electronic notice by YLWD and shall promptly complete such work. In emergencies, where damages may result from delay and where loss of service may result, corrections may be made by YLWD upon discovery, in which case the cost thereof shall be borne by Developer. In the event Developer does not commence and/or accomplish corrections within the time specified, the work may be accomplished by YLWD at its option, and the cost thereof shall be paid by Developer within thirty (30) days of receipt by Developer of an itemized invoice for such cost. ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 Pursuant to Section 8 of the Agreement, Developer shall indemnify YLWD for any expenses incurred by YLWD resulting from defects in Developer’s work, including actual damages, costs of materials and labor expended by YLWD in making repairs and the cost of engineering, inspection and supervision by YLWD.” E. The following language is added as a new Subsection I within Section 3 of the Agreement: “I. Closing Forms: i. Notice(s) of Completion: Developer agrees that the Notice(s) of Completion prepared by YLWD and signed by the Developer for the Subdivision Facilities and Shared Facility Improvements shall be recorded by YLWD with the County Recorder's office of Orange County, California, at Developer’s expense. ii. Statement of Cost of Construction: Developer agrees to provide YLWD with a report of the actual costs of the Subdivision Facilities and Shared Facility Improvements on the standard reporting form of YLWD and to substantiate such report with invoices and receipts acceptable to YLWD. iii. Certification and Waiver of Lien Rights: Developer agrees that upon final payment of the contractor constructing or installing the Subdivision Facilities and Shared Facility Improvements, 35 or more days after date of recording of the Notice(s) of Completion with the County Recorder, Developer will obtain from the contractor(s) a Certification and Waiver of Lien Rights in favor of the Developer and YLWD, and that the original of said Certification and Waiver of Lien Rights shall be delivered to YLWD. iv. Bill of Sale: Developer agrees that upon expiration of said 35 days, Developer will execute and deliver a proper Bill of Sale, on the standard form of YLWD, for the Subdivision Facilities and Shared Facility Improvements to YLWD.” F. The following language is added as a new Subsection J within Section 3 of the Agreement: “J. Inspections. During construction, YLWD shall have the right to inspect the Subdivision Facilities and Shared Facility Improvements during normal business hours and upon reasonable advanced written or electronic notice to Developer.” G. The following language is added as a new Subsection K within Section 3 of the Agreement: “K. Damage to YLWD Facilities. Developer hereby agrees that, pursuant to Section 8 of the Agreement, it will indemnify YLWD for damages and charges to Existing Offsite ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 Facilities caused by Developer’s construction of the Subdivision Facilities and Shared Facility Improvements, and any person, firm or corporation working for, on behalf of, or by direction of Developer.” H. The following language is added as a new Subsection L within Section 3 of the Agreement: “L. YLWD’s Acceptance of Shared Facilities Improvements. Completion of the Shared Facilities Improvements described in Exhibits M and N may pre-date the EHE Project’s readiness to hook up. YLWD’s acceptance of the Shared Facility Improvement shall not be conditioned or otherwise dependent on the EHE Project readiness to hook up; however, YLWD is not obligated to accept the Shared Facility Improvements either for any reason stated in Sections 3.D through 3.F of the Agreement or until both the Shared Facility Improvements and Subdivision Facilities are operational. I. Section 5.D. of the Agreement is hereby amended as to the first sentence, only, to read: “Both before and after the Agreement Date until issuance of the last building permit, Developer shall reimburse all YLWD staff and attorney time and costs, and all fees and costs associated with consultants and contractors hired by YLWD, related to either the Agreement, as amended from time to time, or the Project, including the Developer Improvements (“YLWD Administrative Costs”). The remainder of Section 5.D of the Agreement is unchanged. J. Subsection F within Section 5 of the Agreement is hereby amended and replaced in its entirety with the following language: “F. YLWD shall construct off-site facilities to support Advanced Metering Infrastructure (“AMI”) for the Subdivision Facilities, with signal from each meter transmitted to a tower and retransmitted to the YLWD Headquarters located at 1717 E. Miraloma Avenue, Placentia, CA. Developer agreed to pay $40,000 to YLWD for its share of the AMI.” K. To reflect the omission of Developer’s $40,000 deposit into the Existing Offsite Facility Improvements Escrow, Exhibit “G” to the Agreement is hereby amended and replaced by Exhibit “G.1” attached hereto. L. Pursuant to Section 5.B.iii of the Agreement and in order to reflect a change in the Project milestones, Exhibit “J” to the Agreement is hereby amended and replaced by Exhibit “J.1” attached hereto. ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 M. Pursuant to Section 5.B.iii of the Agreement and in order to reflect a change in the Project schedule, Exhibit “K” to the Agreement is hereby amended and replaced by Exhibit “K.1” attached hereto. N. Section 15 is hereby amended and replaced in its entirety with the following language: “15. Further Cooperation. The Parties agree to execute, acknowledge if appropriate, and deliver any and all documents and cooperate in performing any and all acts both consistent with the District’s Rules and Regulations For Water Service and Sewer Service and in any commercially reasonable manner as may be necessary to implement the intent of this Agreement, as set forth in the Recitals, and the terms of the Agreement as amended from time to time.” O. The following language is added as new Section 27: “27. Relationship of Parties. Nothing in this Agreement shall be deemed to create any form of business organization between the Parties, without limitation, a joint venture or partnership. Developer, in constructing and installing the Subdivision Facilities and Shared Facility Improvements, is not acting as an agent or employee of YLWD.” 2. Pursuant to Section 5.D., as amended, YLWD Administrative Costs include (1) YLWD outstanding and future expenses associated with the Developer Improvements, and (2) the YLWD invoice no. 2012-06 dated March 7, 2019 in the amount of $14,324.19 owed by Yorba Linda Estates, LLC. On August 6, 2019, YLWD received and deposited a check from Developer dated July 31, 2019 in the amount of $14,324.19 so Developer’s payment obligation for invoice no. 2012-06 is satisfied. Developer’s payment of YLWD’s outstanding expenses related to the Developers Improvements will be deducted from Developer’s Administrative Costs Account after this First Amendment is signed by YLWD. 3. Pursuant to Section 5.F. of the Agreement as amended, Developer agrees to pay $40,000 to YLWD by check within 30 calendar days of Developer signing this First Amendment. Developer’s failure to deliver this check in the amount of $40,000 to YLWD within 30 calendar days will nullify this First Amendment. 5. This First Amendment and the attached Agreement shall be recorded with the Orange County Recorder’s Office. 6. The Agreement shall remain in full force and effect in accordance with its terms and provisions except as amended by this First Amendment. The Parties hereby confirm and ratify each of the provisions of the Agreement as amended by this First Amendment. This First Amendment may be executed in one or more counterparts, all counterparts shall be valid and binding on the Party executing them and all counterparts shall together constitute one and the same document for all purposes. ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the day and year first written above. Parties have caused this First Amendment to be executed on their behalf and the signatories represent that they have been duly authorized to enter into this First Amendment on behalf of their respective Parties. Yorba Linda Water District, North County BRS Project, LLC a public agency a Delaware limited liability company (“YLWD”) (“Developer”) By: ______________________ By: ______________________ Print: ______________________ Print: ______________________ Title: ______________________ Title: ______________________ APPROVED AS TO FORM: APPROVED AS TO FORM: Kidman Gagen Law, LLP Jackson Tidus, A Law Corp. By: ______________________ By: ______________________ Andrew B. Gagen, General Counsel Michele Staples, Attorneys for Developer The undersigned Property Owner Parties agree to Section 5.D of the Agreement as modified by this First Amendment and consent to recordation of this First Amendment and attached Agreement: _________________________________ AMOS A. TRAVIS, as Trustee of the Travis Ranch Trusts for the benefit of Amos A. Travis created under an Agreement of Trust dated May 8, 1995, by Amos Travis, as Trustor, as to an undivided one-fourth (1/4) interest _________________________________ AMOS A. TRAVIS, as Trustee of the Travis Ranch Trusts for the benefit of J. Coleman Travis created under an Agreement of Trust dated May 8, 1995, by Amos Travis, as Trustor, as to an undivided one-fourth (1/4) interest _________________________________ AMOS A. TRAVIS, as Trustee of the Travis Ranch Trusts for the benefit of William H. Travis created under an Agreement of Trust dated May 8, 1995, by Amos Travis, as Trustor, as to an undivided one-fourth (1/4) interest ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 _________________________________ AMOS A. TRAVIS, as Trustee of the Travis Ranch Trusts for the benefit of Ann Travis created under an Agreement of Trust dated May 8, 1995, by Amos Travis, as Trustor, as to an undivided one-fourth (1/4) interest _________________________________ LINDA M. RODGER, as Successor Co-Trustee of the Virginia Richards Revocable Intervivos Trust dated May 1, 1986 _________________________________ NANCY ANN MAGIO, as Successor Co-Trustee of the Virginia Richards Revocable Intervivos Trust dated May 1, 1986 ITEM NO. 7.3. MATERIALS SUBMITTED BY: Rosanne Weston MEETING DATE: August 27, 2019 ITEM NO. 8.1. •R:A LINDA WATER DISTRICT '-7 Cost Categories Monthly Base Fees (Service Charges) Water Usage Charges (Commodity) Billing & C.S. Capacity Water Supply Power Delivery Water Supply Power 100% Based Fixed Peaking 55% 45% Billing & C.S. 100% 710mr— W M Meter 100% Cost Categories Monthly Base Fees (Service Charges) 7 7Wate!rSupply Usage Charges (Commodity) Billing & C.S. Capacity Delivery Water Supply —Imm— 100% Power Included with Water Supply portion Based Fixed 15% 85% Peaking 100% Billing & C.S. 100% Meters Covered separately under CAPITAL PROJECT FEES MATERIALS SUBMITTED BY: Kaden Young MEETING DATE: August 27, 2019 • 1 1 rt - - L- � ., 7t ♦ 1�' �' � r a �f ti l _� M1 s Ak iqP F ML E Aba id A& y YL • . . W 1 •t R Kl 4Wr4 ITEM NO. 10.2. Index • Adopted Budget Plan [Volume & Dollars] • Daily Production Volume vs Temperature • Daily Production Volume vs Rainfall and Evapotranspiration • Monthly and YTD: Production Volume • Monthly and YTD: Power Consumption • Monthly and YTD: Variable Costs • Conclusion El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Adopted Budget Plan: Production Volume BUDGET MONTHLY YTD MONTH AW IMpIMPORT DEMAND GW GW (AF) (%) (°/a) Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% Dec-19 963.9 287.9 1,251.9 77.0% 77.0% Jan-20 902.9 269.7 1,172.6 77.0% 77.0% Feb-20 883.4 263.9 1,147.3 77.0% 77.0% Mar-20 994.2 297.0 1,291.2 77.0% 77.0% Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0% May-20 1,376.0 411.0 1,787.1 77.0% 77.0% Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0% FYTD 15,293.31 4,568.1 19,861.41 77.0% ® Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Adopted Budget Plan: Production Volume & Dollars BUDGET MONTHLY YTD Water-Related Costs Fixed Costs Power-Related MONTH GW IMPORT DEMAND GW GW TOTAL (AF) (AF) (AF) N N GW IMPORT GW IMPORT GW IMPORT COST Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% $ 824,874 $ 518,458 $ $ 56,840 $ 150,771 $ 5,551 $ 1,556,494 Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% $ 828,362 $ 520,650 $ $ 56,840 $ 151,409 $ 5,575 $ 1,562,836 Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% $ 761,426 $ 478,579 $ $ 56,840 $ 139,174 $ 5,124 $ 1,441,144 Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% $ 707,046 $ 444,399 $ $ 56,840 $ 129,234 $ 4,758 $ 1,342,278 Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% $ 585,581 $ 368,055 $ $ 56,840 $ 107,033 $ 3,941 $ 1,121,450 Dec-19 963.9 287.9 1,251.9 77.0% 77.0% $ 481,004 $ 302,326 $ $ 56,840 $ 87,918 $ 3,237 $ 931,325 Jan-20 902.9 269.7 1,172.6 77.0% 77.0% $ 450,558 $ 290,741 $ $ 57,154 $ 82,353 $ 3,032 $ 883,838 Feb-20 883.4 263.9 1,147.3 77.0% 77.0% $ 440,816 $ 284,455 $ $ 57,154 $ 80,573 $ 2,967 $ 865,964 Mar-20 994.2 297.0 1,291.2 77.0% 77.0% $ 496,100 $ 320,129 $ $ 57,154 $ 90,677 $ 3,339 $ 967,398 Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0% $ 627,666 $ 405,027 $ $ 57,1541 $ 114,7251$ 4,224 $ 1,208,795 May-20 1,376.0 411.0 1,787.1 77.0% 77.0% $ 686,645 $ 443,086 $ $ 57,154 $ 125,505 $ 4,621 $ 1,317,011 Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0% $ 741,268 $ 478,333 $ 495,045 $ 57,154 $ 135,489 $ 4,989 $ 1,912,278 FYTD 15,293.31 4,568.1 19,861.41 77.0% I $ 7,631,346 $ 4,854,236 $ 495,045 $ 683,964 $ 1,394,862 $ 51,357 $ 15,110,810 $ 12,485,582 $ 1,179,009 $ 1,446,219 $ 15,110,810 El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Daily Production Volume vs Temperature Temperature 90.00 120 80.00 108 70.00 �� ^ - 96 V t 84 60.00 t LL rL ,l 72 Ln Q 5 0.00 ai 60 4 0.00 48 30.00 36 a 20.00 24 ~ 10.00 -. e_. e_. — — — .— — — — — —I —I — 12 0.00 0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — r-I N [Y1 u'1 CD I� 00 CT1 O r-1 N M Ln 'D I- 00 C1 O r-1 r\ ro Ln C0 I- 00 M O r-1 r-I r-I r-I r-I r-I r-I � r-I r-I -i N N N N N N N N N N m m Groundwater �OC-36 �Import Water Consumption Temperature ® Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Daily Production Volume vs Rainfall & Evapotranspiration Rainfall and ETo 90.00 2.50 80.00 70.00 2.00 60.00 11 1.50 Q 5 0.00 N ai a� 0 40.00 — 7 1.00 30.00 20'00 0.50 10.00 0,00 _ _ _ _ _I_ _x_I_ _ _I_�_ _1_�a_�_ _�_ _x_�a_�_�a_ 0 00 - - - - - - - - - - - - - -_ - - - - - - - - - -_ - - - - - - - r-I N [Y1 u'1 CD I� 00 CT1 O r-1 N M Ln �0 I- 00 M O r-1 N M Ln C0 I- 00 M O r-1 r-I r-I r-I r-I r-I r-1 r-1 r-1 r-1 r-1 N N N N N N N N N N m m Groundwater OC-36 Import Water Consumption ETo -----Rainfall ® Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Monthly Production Sources BUDGET ACTUAL Groundwater vs Import Groundwater vs Import GW IMPORT GW IMPORT El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Monthly Production Sources OC-36 2% 20 OG51 11% 13% Import Water 46% OC-66 19 22% 6% OC-69 9% 16 11% 15 5% 12 0% 1% 7 5 0% 5% El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. As of July 31 , 2019: Production Volume BUDGET MONTHLY YTD ACTUAL ADJUSTED TOTAL MONTHLY YTD MONTHLY DELTA MONTH (AF) IM( p0j T DEMAND GW GW GW IMPORT DEMAND GW GW DELTA YTD (AF) (%) (%) (AF) (AF) (AF) (%) (%) (%) (%) Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% 1,101.4 938.6 2,040.0 54.0% 54.0% -8.89/c -8.8% Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% Dec-19 963.9 287.9 1,251.9 77.0% 77.0% Jan-20 902.9 269.7 1,172.6 77.0% 77.0% Feb-20 883.4 263.9 1,147.3 77.0% 77.0% Mar-20 994.2 297.0 1,291.2 77.0% 77.0% Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0% May-20 1,376.0 411.0 1,787.1 77.0% 77.0% Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0% FYTD 15,293.31 4,568.11 19,861.41 1 77.0% 1 El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Year to Date: Production Volume FY20 ACTUAL VS BUDGET 2,500.0 2,236.3 2,226.4 20.0% 2,083.4 2,000.0 0 1,864.9 1,863.0 1,749.8 15.0% 2,040.0 1,596.8 1,477.7 1,500.0 1,386.3 �� `"" 977.2 1,247.3 1,153.9 10.0% 1,000.0 5.0% 500.0 LL Q �O W T 0.0% 8.8%- LUC (500.0) -5.0% (1,000.0) 8.8% -10.0% (1,500.0) -15.0% (2,000.0) (2,500.0) -20.0% Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 1_DeltaM Delta YTD BUDGET --o—TOTAL DEMAND DEMAND El Yorba Linda (AF) (AF) Water District m 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. Power Consumption Monthly Budget vs. Actual Year to Date Jul-19 $94,272 $156,322 Aug-19 $_ $156,983 Sep-19 $144,298 - $94,272 Oct-19 $_ $133,992 7% Nov-19 $_ $110,974 Dec-19 $_ $91,155 Jan-20 $_ $85,385 Feb-20 $_ $83,539 Mar-20 $_ 1 $94,016 Apr-20 $_ $118,949 May-20 $_ $130,126 $1,351,946 Jun-20 $_ $140,478 93% $- $50,000 $100,000 $150,000 $200,000 ■Budget ■Actual ■Remaining Budget ■YTD Actual ® Yorba Linda m Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. As of July 31 , 2019: Variable Cost Water-Related Costs Fixed Costs Power-Related Water-Related Costs Fixed Costs Power-Related GW IMPORT GW IMPORT GW IMPORT COST COST GW IMPORT GW IMPORT COMBINETTOTAL OST $ 824,874 $ 518,458 $ $ 56,840 $ 150,771 $ 5,551 $ 1,556,494 $ 536,534 $ 970,710 $ 59,045 $ 94,272 $ 1,660,561 $ 828,362 $ 520,650 $ $ 56,840 $ 151,409 $ 5,575 $ 1,562,836 AW$ 761,426 $ 478,579 $ $ 56,840 $ 139,174 $ 5,124 $ 1,441,144$ 707,046 $ 444,399 $ $ 56,840 $ 129,234 $ 4,758 $ 1,342,278 $ 585,581 $ 368,055 $ $ 56,840 $ 107,033 $ 3,941 $ 1,121,450 $ $ 481,004 $ 302,326 $ $ 56,840 $ 87,918 $ 3,237 $ 931,325 $ $ 450,558 $ 290,741 $ $ 57,154 $ 82,353 $ 3,032 $ 883,838 $ $ 440,816 $ 284,455 $ $ 57,154 $ 80,573 $ 2,967 $ 865,964 $ $ 496,100 $ 320,129 $ $ 57,154 $ 90,677 $ 3,339 $ 967,398 $ $ 627,666 $ 405,027 $ $ 57,154 $ 114,725 $ 4,224 $ 1,208,795 $ $ 686,645 $ 443,086 $ $ 57,154 $ 125,505 $ 4,621 $ 1,317,011 $ $ 741,268 $ 478,333 $ 495,045 $ 57,154 $ 135,489 $ 4,989 $ 11912,278 $ - $ 7,631,346 $ 4,854,236 $ 495,045 $ 683,964 $ 1,394,862 $ 51,357 $ 15,110,810 $ 536,534 1$ 970,710 $ _ 1 $ 59,045 1 $ 94,272 1$ 1,660,561 $ 12,485,582 $ 1,179,009 $ 1,446,2191$ 15,110,810 $ 1,507,244 1 $ 59,0451$ 94,272 $ 1,660,561 El Yorba Linda Water District 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019 ITEM NO. 10.2. ® Yorba Linda Water District n I i Co c usn o • Lower groundwater and higher import water usage: Lower power-related costs • Higher water-related costs • Spent 6.7% above budgeted amount 13 08/27/19 MATERIALS SUBMITTED BY: John DeCriscio and Kaden Young MEETING DATE: August 27, 2019