HomeMy WebLinkAbout2019-10-22 - Board of Directors Meeting Agenda Packet (B)AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, October 22, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a twothirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Federal and State Legislative Update
6. PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed
on the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
7. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
7.1.Minutes of Board of Directors Special and Regular Meetings Held October 8,
2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,628,500.88.
Page 1 of 77
7.3.Budget to Actual Reports for Month Ending September 30, 2019
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for month ending September 30, 2019.
7.4.Cash and Investment Report for Period Ending September 30, 2019
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for period ending September 30, 2019.
7.5.Revise Budgeted Positions for the Remainder of Fiscal Year 2020
Recommendation: That the Board of Directors adopt Resolution No. 2019XX
ratifying the Budgeted Positions for the remainder of Fiscal Year 2020 and
rescinding Resolution No. 201920.
7.6.Amend the Personnel Manual for Unrepresented Employees
Recommendation: That the Board of Directors adopt Resolution No. 2019XX
amending Exhibit A of the Personnel Manual for Unrepresented Employees for
the remainder of Fiscal Years 20192023.
7.7.Amend District's Conflict of Interest Code
Recommendation: That the Board of Directors adopt Resolution No. 2019XX
adopting a Conflict of Interest Code which supersedes all prior Conflict of
Interest Codes and amendments previously adopted.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed
prior to formal Board action.
8.1.Election for Association of California Water Agencies (ACWA) President and
Vice President for 20202021 Term
Recommendation: That the Board of Directors review the candidates and
authorize President Jones to cast the District's ballot for the ACWA President
and Vice President at the Fall Conference on Wednesday, December 4, 2019.
8.2.Reschedule or Cancel Regular Board Meeting on December 24, 2019
Recommendation: That the Board of Directors consider rescheduling or
canceling the Regular Meeting on Tuesday, December 24, 2019 due to the
Christmas holiday.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time
permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting
and consider formal action at another meeting. This portion of the agenda may also include items for
information only.
9.1. Treatment of Groundwater Supplies to Remove Per and Polyfluoroalkyl
Substances (PFAS)
Page 2 of 77
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled Monday, November 25, 2019 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00 p.m. at
YL City Hall.
11.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Tuesday, October 29, 2019 at 3:30 p.m. at
Placentia City Hall.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from October 23 December 31, 2019
13. ADJOURNMENT
13.1. The next Regular Board Meeting will be held Tuesday, November 12, 2019.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at
6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Nonexempt materials related to open session agenda items that are distributed to a majority of the Board or
Committee less than seventytwo (72) hours prior to the meeting will be available for public inspection in the lobby
of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular
business hours. When practical, these materials will also be available on the District’s website
(http://www.ylwd.com/). (GC 54957.5)
Accommodations for the Disabled
Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24
hours in advance. (GC 54954.2(a))
Page 3 of 77
ITEM NO. 7.1.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of Board of Directors Special and Regular Meetings Held
October 8, 2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Draft Meeting Minutes (Special)
2.Draft Meeting Minutes (Regular)
Page 4 of 77
Minutes of the YLWD Board of Directors Special Meeting Held October 8, 2019, 2019 at 5:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, October 8, 2019, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 5:30 p.m.
2.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall (Arrived 5:31 p.m.)Annie Alexander, Executive Assistant/Board Secretary
J. Wayne Miller, PhD
Al Nederhood
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3.PUBLIC COMMENTS
None.
4.CLOSED SESSION
The meeting was adjourned to Closed Session at 5:31 p.m. All Directors were
present. Also present were General Manager Marc Marcantonio, Assistant
General Manager Brett Barbre, and General Counsel Andrew Gagen.
4.1.Conference with Legal Counsel – Existing Litigation
Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the
California Government Code
Name of Case:Irvine Ranch Water District v. Orange County Water
District, et al. (Los Angeles County Superior Court –
Case No. BS168278)
General Manager Marcantonio and Assistant General Manager Barbre left the
meeting prior to discussion of the next item.
Page 5 of 77
Minutes of the YLWD Board of Directors Special Meeting Held October 8, 2019, 2019 at 5:30 p.m.2
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4.2.Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title:General Manager
President Jones declared a recess at 6:31 p.m. in order to conduct the Regular
Board Meeting. General Counsel Gagen reported that no action was taken
during Closed Session that was required to be reported under the Brown Act.
Following adjournment of the Regular Meeting, the Board reentered Closed
Session at 8:29 p.m. to continue discussion of Item No. 4.2.
The Board then reconvened in Open Session at 9:40 p.m. General Counsel
Gagen reported that no action was taken during Closed Session that was
required to be reported under the Brown Act.
5.ADJOURNMENT
5.1.The meeting adjourned at 9:41 p.m.
Annie Alexander
Board Secretary
Page 6 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, October 8, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:31 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall John DeCriscio, Operations Manager
J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Manager
Al Nederhood Delia Lugo, Finance Manager
Pasquale Talarico, Director of Public Affairs
Rosanne Weston, Engineering Manager
Divya Agrawalla, Principal Engineer
Annie Alexander, Executive Asst/Board Secretary
Anthony Manzano, Senior Project Manager
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Carlos Rodriguez, Councilmember, City of Yorba Linda
Daphne Munoz, Audit and Assurance Partner, White Nelson Diehl Evans (WNDE)
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
General Counsel Gagen reported that no action was taken during Closed
Session in the previous Special Meeting that was required to be reported under
the Brown Act. He noted that the Special Meeting had been suspended and
would be reconvened following adjournment of the Regular Meeting.
Page 7 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.2
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5.INTRODUCTIONS AND PRESENTATIONS
5.1.Elected Official Liaison Reports
Councilmember Rodriguez thanked the District for protecting the
community’s water supply and collaborating with City of Yorba Linda
elected officials and staff.
Brett Barbre, in his capacity as Director for the Metropolitan Water District
of Southern California (MWD) and President for Municipal Water District of
Orange County (MWDOC), commented on MWD’s financial status at fiscal
year-end, current water storage levels, and topics covered during the
annual Bond Buyer’s Conference.
5.2.Federal and State Legislative Update
Staff reported on the status of current legislation, upcoming meetings in
Sacramento, and community outreach and communication activities.
6.PUBLIC COMMENTS
None.
7.CONSENT CALENDAR
Director Nederhood requested to remove Item No. 7.3. from the Consent
Calendar for separate action.
Director Hall made a motion, seconded by Director Hawkins, to approve the
remainder of the Consent Calendar. Motion passed 5-0-0-0 on a Roll Call vote.
7.1.Minutes of the Board of Directors Special and Regular Meetings Held
August 27, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Minutes of the Board of Directors Special and Regular Meetings Held
September 10, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
Page 8 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.3
2019-XXX
7.4.2018 Orange County Regional Water and Wastewater Multi-Hazard
Mitigation Plan
Recommendation: That the Board of Directors adopt Resolution No.
2019-XX Adopting the 2018 Orange County Regional Water and
Wastewater Multi-Hazard Mitigation Plan.
7.5.Terms and Conditions for Sewer Service with Jack R. Franklyn III, 5819
Lakeshore Lane, Yorba Linda
Recommendation: That the Board of Directors approve the Terms and
Conditions for Sewer Service with Mr. Jack R. Franklyn III, 5819
Lakeshore Lane, Job No. 201815S.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.3.Payment of Bills, Refunds, and Wire Transfers as of September 24, 2019
and October 8, 2019
Staff responded to questions from Director Nederhood regarding an
expense on the check register.
Director Nederhood made a motion, seconded by Director Hawkins to
ratify and authorize the disbursements for September 24, 2019 and
October 8, 2019 in the amount of $4,361,675.66. Motion carried 5-0-0-0.
8.ACTION CALENDAR
8.1.Audit Report for Fiscal Year Ending June 30, 2019
Daphne Munoz, representing WNDE, reviewed key information contained
in the audit report (CAFR) and responded to related questions from the
Board. Director Nederhood requested an item on the next regular meeting
agenda to clarify forecast variations in the CAFR and ProForma versus
the budget for FY19.
Director Hall made a motion, seconded by Director Hawkins, to receive
and file the Yorba Linda Water District Comprehensive Annual Financial
Report for Fiscal Year Ending June 30, 2019, the report on Internal
Control, and the Communication to Those in Governance Letter. Motion
carried 5-0-0-0.
Page 9 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.4
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8.2.Adjourn to Yorba Linda Financing Authority Regular Meeting
Director Hall made a motion, seconded by Director Hawkins, to adjourn to
the Financing Authority Regular Meeting at 7:04 p.m. Motion carried 5-0-
0-0.
The meeting reconvened at 7:07 p.m.
8.3.Debt Financing of Treatment Facilities
Staff reviewed the reasons for recommending the Board consider: (1)
deferring adoption of the Debt Financing/Reimbursement Agreement; (2)
shifting the proposed bond financing from FY21 to FY22 and adjusting the
Capital Improvement Plan accordingly; and (3) deferring commencement
of the new Water and Sewer Rate Study until FY21 and implementing new
rates effective January 2022.
Lengthy discussion followed after which the Board determined to schedule
a future workshop meeting to consider these recommendations in more
detail.
9.DISCUSSION ITEMS
9.1.Status of Engineering Activities
Staff reported on the status of various infrastructure projects, results of the
most recent AWWA Water Audit, other departmental activities,
construction projects in Yorba Linda and Placentia, and options (including
funding) for water treatment to remove per-and polyfluoroalkyl substances
(PFAS).
Director Miller suggested the monthly financial and investment reports be moved
back to the Consent Calendar rather than listed as Discussion Items.
Staff reviewed key information contained in the following financial reports.
9.2.Budget to Actual Reports for Month Ending August 31, 2019
9.3.Cash and Investment Report for Period Ending August 31, 2019
10.REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1.Directors' Reports
The Directors noted their attendance at the listed meetings and events.
Page 10 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.5
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10.2.General Manager's Report
General Manager Marc Marcantonio commented on Water Professionals
Appreciation Week and a notice distributed by the State Water Resources
Control Board regarding Public Safety Power Shutoff’s. He then asked
each of the managers to report on activities within their respective
departments which included a video demonstration of the newly
constructed heli-hydrant.
10.3.General Counsel’s Report
None.
10.4.Future Agenda Items and Staff Tasks
11.COMMITTEE REPORTS
11.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes of the meeting held Thursday, September 26, 2019 at 4:00
p.m. were included in the agenda packet.
Next meeting is scheduled Monday, November 25, 2019 at 4:00
p.m.
11.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Minutes of the meeting held Monday, September 16, 2019 at 4:00
p.m. were included in the agenda packet.
Next meeting is scheduled Monday, December 16, 2019 at 4:00
p.m. at Yorba Linda City Hall.
11.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Tuesday, October 29, 2019 at 3:30 p.m.
at Placentia City Hall.
Page 11 of 77
Minutes of the YLWD Board of Directors Regular Meeting Held October 8, 2019 at 6:30 p.m.6
2019-XXX
12.BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1.Meetings from October 9 – November 30, 2019
The Board made no changes to the activity calendar.
13.ADJOURNMENT
13.1.The meeting was adjourned at 8:29 p.m.
Annie Alexander
Board Secretary
Page 12 of 77
ITEM NO. 7.2.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Richard Cabadas, Accounting Assistant II
SUBJECT:Payment of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of
$1,628,500.88.
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
BACKGROUND:
The items on this disbursement list includes: A check of $227,631.00 to ACWA/JPIA for Auto
& General Liability insurance premium; a check of $126,233.97 to ACWA/JPIA for November
2019 medical & dental premium; a check of $280,934.05 to Haaker Equipment for a 2019
Ford F450 camera truck; a wire of $17,830.50 to So. California Edison for August 2019
electricity charges at multiple locations; and a wire of $426,207.75 to MWDOC for August
2019 water deliveries. The balance of $258,978.03 is routine invoices.
The Accounts Payable check register total is $1,337,815.30; Payroll No. 20 total is
$290,685.58 and the total of all listed disbursements for this agenda report is $1,628,500.88.
A summary of the disbursements is attached.
PRIOR RELEVANT BOARD ACTION:
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
Page 13 of 77
ATTACHMENTS:
1.Cap Sheet
2.Check Register
3.Credit Card
Page 14 of 77
Summary of Disbursements
October 22, 2019
CHECK NUMBERS:
10/22/2019 Computer Checks 75030-75092 $ 893,777.05
____________
$ 893,777.05
WIRES:
W100319 So. California Edison $ 17,830.50
W101519 MWDOC $ 426,207.75
____________
$ 444,038.25
TOTAL OF CHECKS & WIRES $ 1,337,815.30
PAYROLL NO. 20:
Direct Deposits $ 179,688.68
Third Party Checks 7262-7266 $ 21,143.10
Payroll Taxes $ 48,736.92
EFT – CALPERS #20 & TASC #20 $ 41,116.88
$ 290,685.58
TOTAL OF PAYROLL $ 290,685.58
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 1,628,500.88
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF OCTOBER 22, 2019
==================================================================.
Page 15 of 77
Check No.Date Vendor Name Amount Description
75035 10/22/2019 22895 EASTPARK LLC 573.12 CUSTOMER REFUND
75036 10/22/2019 ACWA/JPIA 227,631.00 AUTO & GENERAL LIABILITY INSURANCE - 10/2019 - 10/2020
75037 10/22/2019 ACWA/JPIA 126,233.97 MEDICAL & DENTAL PREMIUM - NOVEMBER 2019
75038 10/22/2019 ACWA/JPIA 26,062.72 WORKER COMPENSATION PREMIUM -7/1/19-9/30/19
75039 10/22/2019 ACWA-Assn Of Ca Water Agencies 24,005.00 2020 ANNUAL AGENCY DUES
75040 10/22/2019 AIRGAS INC 8.00 WELDING SUPPLIES
75041 10/22/2019 Al Nederhood 31.08 TRAVEL EXPENSE - CSDA CONFERENCE
75042 10/22/2019 Annie Alexander 60.05 OFFICE SUPPLIES & MILEAGE REIMBURSEMENT
75043 10/22/2019 Aqua-Metric Sales Co.37,903.11 OPERATIONS WORK MATERIAL
75044 10/22/2019 Aramark 479.06 UNIFORM SERVICE
75045 10/22/2019 Autoscribe Corporation 1,024.25 TRANSACTION VISION GATEWAY - AUGUST 2019
75046 10/22/2019 BrightView Tree Care Services Inc.1,824.70 LANDSCAPE SERVICE - OCTOBER 2019
75047 10/22/2019 Brooke Jones 145.70 MILEAGE REIMBURSEMENT - SEPTEMBER 2019
75031 10/22/2019 CACEGA CORP DBA DUKE'S CAFE 492.99 CUSTOMER REFUND
75048 10/22/2019 CalCard US Bank 3,876.04 CREDIT CARD TRANSACTION - AUGUST 2019
75049 10/22/2019 CDW Government, Inc 273.39 HARDWARE SUPPLIES
75050 10/22/2019 City Of Placentia 12,493.87 SEWER FEES - JULY 2019 - SEPTEMBER 2019
75051 10/22/2019 Coastal Ignition & Controls 1,460.08 STATIONARY ENGINE MAINTENANCE
75052 10/22/2019 Coastline Equipment 860.20 VEHICLE MAINTENACE - UNIT #139
75053 10/22/2019 Culligan of Santa Ana 2,520.00 EQUIPMENT - PE SOFTENER
75054 10/22/2019 Daniels Tire Service 428.26 VEHICLE MAINTENANCE - UNIT #213
75056 10/22/2019 De Nora Water Technologies, Inc 942.33 CL2 REPLACEMENT PARTS
75055 10/22/2019 Delta Wye Electric, Inc.1,549.00 J2019-36 - HELI HYDRANT ELECTRICAL WORK
75057 10/22/2019 Enkay Engineering & Equipment Inc 900.00 TRANSITE PIPE DISPOSAL
75058 10/22/2019 Enthalpy Analytical, Inc.1,732.00 LAB WORK - SEPTEMBER 2019
75059 10/22/2019 eSecurity Solutions, LLC 1,640.46 WATCHGUARD LIVE SECURITY - 1 YR
75060 10/22/2019 EyeMed 1,423.90 EYE MED - OCTOBER 2019 PREMIUM
75061 10/22/2019 Fleet Services, Inc 531.25 VEHICLE MAINTENANCE - UNIT #210
75062 10/22/2019 Haaker Equipment Co.280,934.05 CAMERA TRUCK - 2019 FORD F450
75063 10/22/2019 Hands on Wellness Center 144.00 BENEFIT FAIR-THERAPIST (4) HOURS
75064 10/22/2019 Harrington Industrial 1,458.92 PRODUCTION REPAIR PARTS
75033 10/22/2019 HARVEST REALTY DEVELOPMENT 272.51 CUSTOMER REFUND
75065 10/22/2019 Infosend Inc.19,350.85 BILLING & POSTAGE - CUST. BILL
75066 10/22/2019 International Institute of Municipal Clerks 235.00 ANNUAL MEMBERSHIP FEE - AA
75067 10/22/2019 Jeremy Smith 90.00 CERTIFICATE REIMBURSEMENT - D3
75068 10/22/2019 Kidman Gagen Law 39,303.44 LEGAL SERVICES - SEPTEMBER 2019
75069 10/22/2019 Konica Minolta Business 2,270.76 COPIER LEASE & COPY CHARGES - C258 & C558
75032 10/22/2019 LIDAN DONG 7.44 CUSTOMER REFUND
75070 10/22/2019 Managed Health Network 168.75 EAP - OCTOBER 2019
75071 10/22/2019 Marc Marcantonio 126.27 TRAVEL EXPENSE - SDLF GOVERNMENT TRAINING & CSDA
75072 10/22/2019 Mc Fadden-Dale Hardware 393.29 HARDWARE SUPPLIES
75073 10/22/2019 Measurement Control Systems, Inc 286.56 MISCELLANEOUS WAREHOUSE PARTS
W101519 10/15/2019 Municipal Water District 426,207.75 WATER DELIVERIES - AUGUST 2019
75074 10/22/2019 Murcal, Inc.283.30 WELL 18 REPLACEMENT PARTS
75034 10/22/2019 NANCY NGUYEN 62.95 CUSTOMER REFUND
75075 10/22/2019 Nickey Kard Lock Inc 6,689.02 FUEL - 09/15/19 - 09/30/19
75076 10/22/2019 Office Solutions 1,279.67 OFFICE SUPPLIES AND TONER
75077 10/22/2019 Orange County Water District 323.40 RA REPLENISHMENT - ADDITIONAL CHAGES - WELL 1
75079 10/22/2019 P.T.I. Sand & Gravel, Inc.2,720.24 ROAD MATERIAL DISPOSAL
75078 10/22/2019 Praxair Distribution 984.55 WELDING SUPPLIES
75080 10/22/2019 Quinn Company 13,832.95 STATIONARY ENGINE MAINTENANCE
75081 10/22/2019 Resource Computer Solutions 15,216.25 NETWORK/HARDWARE CONSULTING
75082 10/22/2019 RKI Engineering, LLC 4,800.00 CONTROL SUPPORT - VARIOUS FACILITIES
75030 10/22/2019 ROBERT J BEALS 11,468.64 CUSTOMER REFUND
75083 10/22/2019 Sergio D. Fierro 2,250.00 SCADA MAINTENANCE - WEATHER STATION
75084 10/22/2019 Shred Confidential, Inc.63.00 SHRED ON SITE SERVICE
75085 10/22/2019 So Cal Sandbags Inc.840.58 ROAD MATERIAL
W100319 10/03/2019 So. California Edison 17,830.50 ELECTRICITY CHARGES - VARIOUS LOCATIONS - AUGUST 2019
75086 10/22/2019 South Coast AQMD 2,241.50 EMISSION & ANNUAL RENEWAL FEES
75087 10/22/2019 Stantec Consulting Services In 2,601.00 PROFESSIONAL SERVICES - FAIRMONT BOOSTER PUMP STATION
75088 10/22/2019 State Chemical Solutions 143.18 CLEANING SUPPLIES
75089 10/22/2019 Switch Ltd 652.00 DATA HOSTING - COLOCATION
75090 10/22/2019 United Industries 422.22 CLEANING SUPPLIES & PPE EQUIPMENT
75091 10/22/2019 Westside Building Material 470.80 TOOL & EQUIPMENT
75092 10/22/2019 YO Fire 4,284.43 OPERATIONS WORK MATERIAL
1,337,815.30
Yorba Linda Water District
Check Register
For Checks Dated: 10/09/2019 thru 10/22/2019
Page 16 of 77
10/22/2019 PAYROLL #20 - EMPLOYEE DIRECT DEPOSIT 179,688.68
10/22/2019 PAYROLL #20 - PAYROLL TAX PAYMENT 48,736.92
10/22/2019 PAYROLL #20 - CALPERS 38,779.99
10/22/2019 PAYROLL #20 - TASC 2,336.89
7262 10/22/2019 COLONIAL LIFE 107.10
7263 10/22/2019 LINCOLN FINANCIAL GROUP 5291.99
7264 10/22/2019 NATIONWIDE RETIREMENT SOLUTIONS 14992.17
7265 10/22/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7266 10/22/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
290,685.58
Payroll Checks #20
Page 17 of 77
Vendor Name Amount Description
Home Depot 47.85 Hardware supplies - Building repair
Allied/AMS 165.85 Cross tie & fire barrier seal
ZIPS Truck Equipment 260.59 Vehicle maintenance - Unit #175
AIRGAS INC 23.60 Welding supplies
Alternative Hose Inc.94.82 Vehicle maintenance - Unit #215
Amazon.com 345.82 Vehicle maintenance - Unit #210
Quinn Company 17.15 Gasket for Highland generator
AIRGAS INC 47.41 Welding supplies
Factory Motor Parts 13.40 Vehicle maintenance - Unit #189
The Toll Roads 46.25 Maintenance standby toll lane charge
Mc Fadden-Dale Hardware 87.16 Shop supplies
Factory Motor Parts 155.93 Vehicle maintenance - Unit #204
Amazon.com 747.44 Ergonomic office supplies -Engineering
Fairway Ford Sales, Inc.146.38 Vehicle maintenance - Unit #193
Factory Motor Parts 141.37 Vehicle maintenance - Unit #193
CALIFORNIA FISH GRILL 42.73 Lunch meeting - (3) attendees
AutoZone 75.41 Valve spring tool
Factory Motor Parts 273.99 Vehicle maintenance - Unit #193
Factory Motor Parts 83.20 Vehicle maintenance - Unit #208
Amazon.com 65.10 Shop supplies
Kennedy Equipment Co. Inc.291.84 Equipment maintenance - Unit #E214
Kennedy Equipment Co. Inc.417.93 Equipment maintenance - Unit #E214
Blake's Place 57.89 PFC planning - (4) attendees
AIRGAS INC 73.25 Tools - Unit #E215
Fleet Services, Inc 90.77 Vehicle maintenance - Unit #197
Morgan Company 62.91 Vehicle maintenance - Unit #214
3,876.04
22-Oct-19
Cal Card Credit Card
U S Bank
Page 18 of 77
ITEM NO. 7.3.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Deli Lugo, Finance Manager
SUBJECT:Budget to Actual Reports for Month Ending September 30, 2019
RECOMMENDATION:
That the Board of Directors receive and file the Budget to Actual Reports for month ending
September 30, 2019.
SUMMARY:
For the month ending September 30, 2019, staff is presenting Budget to Actual Reports for the
District as a whole, as well as the individual water and sewer funds.
Cumulative Variable Water Revenue, as reported through the month ending September 30,
2019, reflects an average decrease of 7.45% as compared to prior year for the same reporting
period. The greatest decrease in reportable water revenue of 10.7% is reflective in the
Commercial customer connections line item, when being compared reported results from the
prior year.
Total Variable Cost results, as reported through September 30, 2019, reflect a 6.6% decrease
when compared to prior year for the same reporting period.
ATTACHMENTS:
1.September 2019 Financial Reports & Graphs
Page 19 of 77
FY20 Annual
Budget
YTD Actuals thru
September 2019
YTD % of
Budget
Water Revenue (Residential)16,548,758$ 4,856,158$ 29.34%
Water Revenue (Commercial & Fire Det.)1,872,073 489,785 26.16%
Water Revenue (Landscape/Irrigation)3,917,982 1,311,621 33.48%
Service Charges 10,988,263 2,678,420 24.38%
Other Operating Revenue 902,996 256,951 28.46%
Total Operating Revenue 34,230,072 9,592,935 28.02%
Revenue (Non-Operating):
Interest 698,777 93,829 13.43%
Property Taxes 1,820,471 36,395 2.00%
Other Non-Operating Revenue 608,430 174,409 28.67%
Total Non-Operating Revenue 3,127,678 304,633 9.74%
Total Revenue 37,357,750$ 9,897,568$ 26.49%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 12,485,582$ 3,920,740$ 31.40%
Fixed Costs 1,179,009 164,598 13.96%
Power-Related Costs 1,446,219 503,857 34.84%
Variable Water Costs Related Expenses Total 15,110,810 4,589,196 30.37%
Salary Related Expenses 10,753,255 1,925,127 17.90%
Reduction for Capital Project Labor (225,000) (43,231) 19.21%
Salary Related Expenses Total 10,528,255 1,881,896 17.87%
Supplies & Services
Communications 228,183 36,313 15.91%
Contractual Services 496,717 102,840 20.70%
Data Processing 324,069 42,749 13.19%
Dues & Memberships 78,862 22,341 28.33%
Fees & Permits 290,271 41,767 14.39%
Board Election - - 0.00%
Insurance 304,468 76,212 25.03%
Materials 948,195 224,558 23.68%
District Activities, Emp Recognition 43,371 5,229 12.06%
Maintenance 565,165 150,391 26.61%
Non-Capital Equipment 170,778 35,433 20.75%
Office Expense 33,950 11,528 33.96%
Professional Services 585,971 171,733 29.31%
Training 78,301 6,541 8.35%
Travel & Conferences 126,278 11,099 8.79%
Uncollectible Accounts 4,185 1,311 31.33%
Utilities 179,258 65,143 36.34%
Vehicle Expenses 335,600 93,510 27.86%
Supplies & Services Sub-Total 4,793,620 1,098,698 22.92%
Total Operating Expenses 30,432,685 7,569,790 24.87%
Expenses (Non-Operating)
Other Expense 13,520 8,644 63.93%
Total Non-Operating Expenses 13,520 8,644 63.93%
Total Expenses 30,446,205$ 7,578,434$ 24.89%
Net Revenues 6,911,545 2,319,134 33.55%
Less: Debt Service (Principal & Interest)2,726,956 1,962,475 71.97%
Less: Committed Capital Expenditures (PayGo)3,204,425 167,929 5.24%
Less: PARS Contribution - Net Pension/OPEB 1,700,000 - 0.00%
Transfer to/(from) Reserves (719,836) 188,730 -26.22%
Net Total -$ (0)$
Yorba Linda Water District
Water Enterprise
FY20 ProForma - Use of Funds
September 2019
Page 20 of 77
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending September 30, 2019
Annual YTD Aug Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual Actual (Under) Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ 5,472,674$ 1,887,261$ 1,614,557$ 4,856,158$ (616,516)$ 1,566,818$ 4,964,936$ (108,778)$ -2.19%
Water Revenue (Commercial & Fire Det.)1,872,073 619,095 188,059 160,526 489,785 (129,310)169,112 548,425 (58,640)-10.69%
Water Revenue (Landscape/Irrigation)3,917,982 1,295,677 508,099 453,566 1,311,620 15,943 473,418 1,448,588 (136,968)-9.46%
Water Revenue (Service Charge)10,988,263 2,747,066 919,104 918,422 2,678,421 (68,645)834,277 2,504,852 173,569 6.93%
Sewer Charge Revenue 2,421,665 605,416 207,105 204,770 598,406 (7,010)188,041 553,744 44,662 8.07%
Locke Ranch Assessments 324,173 - - 355 355 355 130 171 184 0.00%
Other Operating Revenue 964,708 251,177 107,834 92,934 295,617 44,440 139,914 346,202 (50,585)-14.61%
Total Operating Revenue:37,037,622 10,991,104 3,817,462 3,445,130 10,230,362 (760,742)3,371,710 10,366,918 (136,556) -1.32%
Revenue (Non-Operating):
Interest 812,306 153,076 35,830 34,937 108,503 (44,573)35,565.40 120,674.10 (12,171)-10.09%
Property Tax 1,820,471 28,824 2,294 34,101 36,395 7,571 35,523 37,444 (1,049) 0.00%
Other Non-Operating Revenue 632,909 158,228 145,789 16,533 192,469 34,241 (3,838)130,284.30 62,184 47.73%
Total Non-Operating Revenue:3,265,685 340,128 183,913 85,571 337,367 (2,761)67,251 288,402 48,964 16.98%
Total Revenue 40,303,307 11,331,232 4,001,375 3,530,701 10,567,729 (763,504)3,438,961 10,655,320 (87,592) -0.82%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 4,997,145 1,492,928 1,435,706 4,589,196 (407,949)1,512,043 4,913,358 (324,162)-6.60%
Salary Related Expenses 11,664,922 2,200,318 766,697 746,024 2,107,136 (93,182)726,092 2,026,712 80,424 3.97%
Supplies & Services 5,419,301 1,205,325 409,733 456,586 1,174,362 (30,963)393,228 1,040,457 133,905 12.87%
Total Operating Expenses 32,195,033 8,402,788 2,669,358 2,638,316 7,870,694 (532,094)2,631,363 7,980,526 (109,833)-1.38%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 325,992 111,601 107,685 330,888 4,897 115,401 346,203 (15,315) -4.42%
Other Expense 13,520 3,380 15,975 9,947 19,590 16,210 (1,083) 3,517 16,073 456.98%
Total Non-Operating Expenses:1,317,488 329,372 127,577 117,632 350,479 21,107 114,318 349,721 758 0.22%
Total Expenses 33,512,521 8,732,160 2,796,935 2,755,948.0 8,221,173 (510,988)2,745,682 8,330,247 (109,075)-1.31%
Net Position Before Capital Contributions 6,790,787 2,599,072 1,204,440 774,753 2,346,556 (252,516)693,279 2,325,073 21,482 0.92%
Capital Contributions (Non-Cash - - 762 504 1,266 1,266 - 2,320 (1,054) 0.00%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 6,790,787 2,599,072 1,205,202 775,257 2,347,822 (251,250)693,279 2,327,393 20,428 0.88%
Depreciation & Amortization 7,720,659 1,930,165 620,042 620,042 1,860,126 (70,039) 625,262 1,875,787 (15,661) -0.83%
Total Net Position ($929,872)$668,908 585,160 155,215 487,696 ($181,211)$68,017 $451,606 $36,089 7.99%
(295,000) (73,750) (22,099) - (31,136) (31,136) 68,017 (50,236) 19,100 -38.02%
(With September 30, 2018 for comparison purposes)
Page 21 of 77
Annual YTD Sept YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ $5,472,674 1,614,557$ 4,856,158$ (616,516)$ 1,566,818$ 4,964,936$ (108,778)$ -2.19%
Water Revenue (Commercial & Fire Det.)1,872,073 619,095 160,526 489,785 (129,310) 169,112 548,425 (58,640) -10.69%
Water Revenue (Landscape/Irrigation)3,917,982 1,295,677 453,566 1,311,621 15,944 473,418 1,448,588 (136,967) -9.46%
Water Revenue (Service Charge)10,988,263 2,747,066 918,422 2,678,420 (68,646) 834,277 2,504,852 173,568 6.93%
Other Operating Revenue 902,996 225,749 88,596 256,951 31,202 138,186 315,029 (58,078) -18.44%
Total Operating Revenue:34,230,072 10,360,260 3,235,667 9,592,935 (767,325) 3,181,811 9,781,830 (188,895) -1.93%
Revenue (Non-Operating):
Interest 698,777 124,694 30,389 93,829 (30,865) 31,675 107,973 (14,144) -13.10%
Property Tax 1,820,471 28,824 34,101 36,395 7,571 35,523 37,444 (1,049) 0.00%
Other Non-Operating Revenue 608,430 152,108 13,778 174,409 22,302 2,755 120,317 54,092 44.96%
Total Non-Operating Revenue:3,127,678 305,626 78,268 304,633 (993) 69,954 265,734 38,899 14.64%
Total Revenue 37,357,750 10,665,886 3,313,935 9,897,568 (768,318) 3,251,765 10,047,564 (149,996) -1.49%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 4,997,145 1,435,706 4,589,196 (407,949) 1,512,043 4,913,358 (324,162) -6.60%
Salary Related Expenses 10,528,255 1,964,491 679,331 1,881,896 (82,595) 661,683 1,845,355 36,542 1.98%
Supplies & Services:
Communications 228,183 42,046 11,398 36,313 (5,733) 6,913 64,176 (27,863) -43.42%
Contractual Services 496,717 109,179 34,119 102,840 (6,339) 39,975 90,808 12,033 13.25%
Data Processing 324,069 51,017 8,749 42,749 (8,268) 26,035 67,016 (24,267) -36.21%
Dues & Memberships 78,862 19,716 3,341 22,341 2,626 620 27,283 (4,942) -18.11%
Fees & Permits 290,271 45,068 15,933 41,767 (3,301) 18,724 42,508 (741) -1.74%
Insurance 304,468 76,117 33,759 76,212 95 22,681 66,913 9,299 13.90%
Materials 948,195 227,549 89,669 224,558 (2,991) 90,769 237,505 (12,947) -5.45%
District Activities, Emp Recognition 43,371 10,843 2,691 5,229 (5,614) 2,395 5,720 (491) -8.58%
Maintenance 565,165 146,291 48,793 150,391 4,100 40,305 73,961 76,431 103.34%
Non-Capital Equipment 170,778 42,695 8,456 35,433 (7,262) 5,674 48,215 (12,782) -26.51%
Office Expense 33,950 8,488 3,034 11,528 3,041 1,876 7,125 4,403 61.79%
Professional Services 585,971 163,993 90,179 171,733 7,740 58,700 95,137 76,596 80.51%
Training 78,301 9,575 3,604 6,541 (3,034) 4,538 9,161 (2,620) -28.60%
Travel & Conferences 126,278 14,069 3,126 11,099 (2,970) 2,891 12,979 (1,880) -14.49%
Uncollectible Accounts 4,185 1,046 1,452 1,311 265 422 (145) 1,456 -1006.01%
Utilities 179,258 57,314 32,796 65,143 7,829 8,504 45,584 19,559 42.91%
Vehicle Equipment 335,600 88,900 41,384 93,510 4,610 20,529 67,969 25,541 37.58%
Supplies & Services Sub-Total 4,793,620 1,113,905 432,483 1,098,698 (15,207) 351,551 961,914 136,784 14.22%
Total Operating Expenses 30,432,685 8,075,541 2,547,520 7,569,790 (505,751) 2,525,277 7,720,627 (150,837) -1.95%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 325,992 107,685 330,887 4,895 115,401 346,203 (15,317) -4.42%
Other Expense 13,520 3,380 9,947 8,644 5,264 (1,331) 744 7,900 1061.52%
Total Non-Operating Expenses:1,317,487 329,372 117,632 339,531 10,159 114,070 346,948 (7,417) -2.14%
Total Expenses 31,750,172 8,404,913 2,665,152 7,909,321 (495,592) 2,639,347 8,067,574 (158,254) -1.96%
Net Position Before Capital Contributions 5,607,578 2,260,973 648,783 1,988,247 (272,726) 612,418 1,979,989 8,258 0.42%
Capital Contributions (Non-Cash Transaction -- - - - - - - - -
GASB 34 Compliant)
Net Position Before Depreciation 5,607,578 2,260,973 648,783 1,988,247 (272,726) 612,418 1,979,989 8,258 0.42%
Depreciation & Amortization 6,289,903 1,572,476 505,190 1,515,570 (56,906) 510,767 1,532,302 (16,732) -1.09%
Total Net Position (682,325)$ 688,497$ 143,593$ 472,677 (215,820)$ 101,651$ 447,687$ 24,990$ 5.58%
Capital - Direct Labor (225,000) (56,250)(13,794) (43,231) 13,019 (26,488) (66,288) 23,057 -34.78%
Yorba Linda Water District
Water Fund
For Period Ending September 30, 2019
(With September 30, 2018 for comparison purposes)
Page 22 of 77
$7,019,857
$9,181,734
$9,628,327
$10,047,564 …$9,897,568
$6,292,986
$7,593,409 $7,502,195
$8,067,575 $7,909,321
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019
Water Revenues & Expenses -September
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
Page 23 of 77
Annual YTD July Aug Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual Actual Actual (Under)Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue 2,421,665$ 605,416$ 186,531$ 207,105$ 204,770$ 598,406$ (7,010)$ 188,041$ 553,744$ 44,662$ 8.07%
Locke Ranch Assessments 324,173 - - - 355 355 355 130 171 184 0.00%
Other Operating Revenue 61,712 25,428 12,865 21,462 4,338 38,665 13,237 1,728 31,173 7,492 24.03%
Total Operating Revenue:2,807,550 630,844 199,396 228,567 209,463 637,426 6,582 189,899 585,088 52,338 8.95%
Revenue (Non-Operating):
Interest 113,528 28,382 4,918 5,209 4,548 14,675 (13,707)3,890 12,701 1,974 15.54%
Other Non-Operating Revenue 24,480 6,120 3,450 11,855 2,755 18,060 11,940 (6,593)9,968 8,092 81.19%
Total Non-Operating Revenue:138,008 34,502 8,368 17,064 7,303 32,735 (1,767)(2,703) 22,669 10,066 44.41%
Total Revenue 2,945,558 665,346 207,764 245,631 216,766 670,161$ 4,815 187,196 607,757 62,404 10.27%
Expenses (Operating):
Salary Related Expenses 1,136,668 235,827 58,923 99,623 66,693 225,239 (10,588)64,409 181,357 43,882 24.20%
Supplies & Services:
Communications 13,412 3,353 1,457 410 858 2,725 (628)520 2,718 7 0.27%
Contractual Services 30,764 7,691 2,067 2,499 1,737 6,303 (1,389)2,634 5,311 991 18.66%
Data Processing 21,382 5,346 964 860 659 2,483 (2,863)1,929 4,284 (1,801)-42.04%
Dues & Memberships 5,928 1,482 252 1,178 252 1,682 200 47 2,054 (373)-18.14%
Fees & Permits 15,509 3,877 253 1,111 1,033 2,397 (1,480)736 1,727 671 38.83%
Insurance 22,917 5,729 1,745 1,450 2,541 5,736 7 1,707 5,036 700 13.90%
Materials 65,206 6,302 170 3,649 245 4,064 (2,238)12,868 21,352 (17,288)-80.97%
District Activities, Emp Recognition 3,264 816 42 149 203 394 (422)180 431 (37)-8.52%
Maintenance 171,135 17,784 21 13,882 628 14,531 (3,253)13,169 13,169 1,362 10.34%
Non-Capital Equipment 39,542 9,886 195 1,259 2,592 4,046 (5,840)668 5,004 (958)-19.14%
Office Expense 2,555 639 431 182 217 830 191 125 520 310 59.62%
Professional Services 156,229 9,057 1,341 2,503 4,584 8,428 (629)3,402 5,957 2,471 41.48%
Training 8,569 2,142 109 736 3,414 4,259 2,117 321 604 3,655 605.60%
Travel & Conferences 14,362 3,591 130 963 235 1,328 (2,263)218 949 379 39.89%
Uncollectible Accounts 315 79 (24) (14) 95 57 (22)78 (38) 95 -248.68%
Utilities 13,493 3,373 1,152 1,282 2,469 4,903 1,530 691 3,635 1,268 34.88%
Vehicle Equipment 41,100 10,275 6,204 2,955 2,341 11,500 1,226 2,384 5,830 5,671 97.27%
Supplies & Services Sub-Total 625,681 91,420 16,509 35,055 24,102 75,666 (15,755) 41,677 78,543 (2,877) -3.66%
Total Operating Expenses 1,762,349 327,247 75,432 134,678 90,795 300,905 (26,342.41) 106,086 259,900 41,005 15.78%
Expenses (Non-Operating):
Other Expense - - - 10,946 - 10,946 10,946 248 2,773 8,173 294.73%
Total Non-Operating Expenses:- - - 10,946 - 10,946 10,946 248 2,773 8,173 0.00%
Total Expenses 1,762,349 327,247 75,432 145,624 90,795 311,851 (15,396) 106,334 262,673 49,178 18.72%
Net Position Before Capital Contributions 1,183,209 338,099 132,332 100,007 125,971 358,310 20,211 80,862 345,084 13,226 3.83%
Capital Contributions (Non-Cash Transaction -- - - 762 504 1,266 1,266 - 2,320 (1,054) -45.43%
GASB 34 Compliant)
Net Position Before Depreciation 1,183,209 338,099 132,332 100,769 126,475 359,576 21,477 80,862 347,404 12,172 3.50%
Depreciation & Amortization 1,430,756 357,689 114,852 114,852 114,852 344,556 (13,133)114,495 343,485 1,071 0.31%
Total Net Position (247,547) (19,590) 17,480 (14,083) 11,623 15,020 34,610 (33,634) 3,919 11,101 283.27%
Capital - Direct Labor (70,000)(17,500) (1,295) (404) (847) (2,546)14,954 6,798 17,234 (19,780)-114.77%
Yorba Linda Water District
Sewer Fund
For Period Ending September 30, 2019
(With September 30, 2018 for comparison purposes)
Page 24 of 77
$423,580 $432,431
$478,690
$542,272
$607,757
$670,161
$311,656 $306,993 $319,263 $320,218
$262,673 …
$311,851
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Sept. 2014 Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019
Sewer Revenues & Expenses -September
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
Page 25 of 77
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY16 FY17 FY18 FY19 FY20 FY16 FY17 FY18 FY19 FY20 FY16 FY17 FY18 FY19 FY20
JULY AUGUST SEPTEMBER
55,561 58,238 56,992
61,680
49,466
51,254
63,184
80,884 74,233
63,745
61,537
66,195
54,463
56,459
45,308
119,268 136,162 131,653
154,349
136,153
80,846
154,590
207,053 220,117
183,783
121,214
178,617
142,649
169,608
150,522
CONSUMPTION BY UNITS CCF
Residential Commercial Landscape
Page 26 of 77
1,310,853
1,388,016
1,284,700
1,135,165 981,755
1,069,354
1,460,113 1,505,340
1,358,893
1,340,186
1,143,948
1,518,953
1,671,801
1,729,514
1,512,043
1,307,477
981,384 1,019,234
1,660,561
1,492,928
1,435,651
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
Jul Aug Sept Oct Nov Dec
Variable Costs Analysis
FY17 Var Costs FY18 Var Costs FY19 Var Costs FY20 Var Costs
Page 27 of 77
$1,273,782
$2,652,485 $2,498,416 $2,504,852 2,678,421
$496,428
$528,034 $554,747 $548,425 489,786
$896,502
$1,237,540 $1,305,955 $1,448,588 1,311,620
$3,667,584
$4,382,084 $4,782,227
$4,916,961 $4,856,158$6,334,296
$8,800,143
$9,141,345 $9,418,825
-.88% decrease
compared to FY19
$9,335,985
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY16 FY17 FY18 FY19 FY20
Water Revenue Comparison by Fiscal Year
Water Revenue (Service Charge) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Residential)Total
Page 28 of 77
ITEM NO. 7.4.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Cash and Investment Report for Period Ending September 30,
2019
RECOMMENDATION:
That the Board of Directors receive and file the Cash and Investment Report for period ending
September 30, 2019.
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to
make monthly report of investments to the legislative body.
BACKGROUND:
The Cash and Investment Portfolio Report presents the market value and percent yield for all
District investments by institution.
The Cash & Investment Summary Report includes budget and actual interest and average
term portfolio information as well as market value broken out by reserve categories. The Fair
Value Measurement Report categorizes investments with the fair value hierarchy established
by generally accepted accounting principles. The Unrestricted Reserves and Days in Cash
Graph presents Water Unrestricted Reserve Balances and Days in Cash at a particular point
in time for the last four years.
The average portfolio yield for the month ending September 30, 2019 is 2.00%.
The District's Total Cash and Investment balance at September 30, 2019 resulted in an overall
decrease in the investment balance from the previous month is approximately $580,084. A
larger balance includes a decrease in the in Water Operating fund of $771,255 due to the
Page 29 of 77
Debt Service principal and interest payment.
ATTACHMENTS:
1.Investment Reports & Graphs September 2019
Page 30 of 77
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
565,730$ 565,730$ Wells Fargo Bank
565,730$ 565,730$ 1.56%Total 0.00%
Money Market Accounts:
0$ 0$ US Bank (Revenue Bonds)1.52%
5,134,971 5,134,971 US Bank (Money Market)1.66%
1,961,827 1,961,827 Public Agency Retirement Svcs. (PARS)
7,096,798$ 7,096,798$ 19.59%Total 1.66%
Certificates of Deposits:
248,143 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.66%
246,886 248,000 EnerBank USA Salt Lake City 08/26/20 1.31%
179,240 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.26%
247,065 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.61%
249,379 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.18%
249,361 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.45%
246,676 245,000 Goldman Sachs Bank 06/28/21 2.19%
246,676 245,000 Morgan Stanley Private Bank 06/28/21 2.19%
247,550 245,000 Capital One Bank USA 06/27/22 2.18%
247,550 245,000 Capital One Bank NA 06/27/22 2.18%
247,879 245,000 Ally Bank 06/27/22 2.22%
247,879 245,000 Sallie Mae Bank 06/27/22 2.22%
249,028 245,000 Synchrony 05/17/22 2.41%
249,773 245,000 Morgan Stanley Bank NA 06/13/22 2.50%
245,350 245,000 Silvergate Bank 06/28/24 2.45%
245,216 245,000 First Choice Bank 06/28/24 2.00%
3,893,651$ 3,871,000$ 10.75%Total 2.08%
Corporate Notes:
502,350 500,000 Wells Fargo Co.03/04/21 2.49%
502,805 500,000 JP Morgan Chase Co.03/01/21 2.54%
1,005,155$ 1,000,000$ 2.77%Total 2.52%
Pooled Investment Accounts:
13,689,424$ 13,689,424$ Local Agency Investment Fund 2.28%
1,377,646 1,369,920 CalTRUST Short Term 2.10%
8,595,801 8,533,011 CalTRUST Medium Term 1.78%
23,662,871$ 23,592,355$ 65.32%2.09%
36,224,206$ 36,125,883$ 100%Total Investments 2.00%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
9/30/19
Yorba Linda Water District
Cash & Investment Portfolio Report
September 30, 2019
________________________________
Kelly McCann, Senior Accountant
Page 31 of 77
Below is a chart summarizing the yields as well as terms and maturities for the month of September 2019:
Average # of
Month Portfolio Days to
of 2019 Yield Maturity
August 2.00%123
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 9/30/2018 9/30/2019
Monthly - September 41,124$ 34,937$
Year-to-Date 126,233$ 108,504$
Budget 2018/2019 2019/2020
Interest Budget, September YTD 89,500$ 203,077$
Interest Budget, Annual 358,000$ 812,306$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $36.2 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and the restricted funds held at U.S. Bank for the construction of the Fairmont Booster
Pump Station. The number of Days in Cash are 337 for the Un-Restricted Water Reserve balance and 1,072 for the Un-Restricted Sewer
Reserve balances, as of September 30, 2019.
FY20 Reserve Cash and
Requirements Investments
August 2020 % Alloc September 2020 % Alloc "Target Available for
Fund Description Balance 8/31/2019 Balance 9/30/2019 Levels"CY Obligations
Water Operating Reserve 10,375,697$ 30.19%9,677,179$ 28.72%12,427,055$ (2,749,876)$
Water Emergency Reserve 7,173,371 20.87%7,178,489 21.30%7,115,108 63,381
Water Capital Project Reserve 7,126,757 20.73%7,128,990 21.16%7,314,221 (185,231)
Rate Stabilization Reserve 4,120,137 11.99%4,128,278 12.25%4,093,400 34,878
Un-Restricted Water Reserve Balance 28,795,962 28,112,936 30,949,784 (2,836,848)
Conservation Reserve 103,420 0.30%103,420 0.31%- 103,420
Employee Liability Reserve 302,179 0.88%302,179 0.90%400,000 (97,822)
Restricted Reserve Balance 405,599 405,599 400,000 5,599
Sewer Operating Reserve 1,328,385 3.86%1,334,673 3.96%1,335,465 (792)
Sewer Emergency Reserve 1,929,197 5.61%1,930,553 5.73%1,914,347 16,206
Sewer Capital Project Reserve 1,913,060 5.57%1,912,887 5.68%1,909,045 3,842
Un-Restricted Sewer Reserve Balance 5,170,642 5,178,113 5,158,857 19,256
Total Reserve Balances 34,372,203$ 100.00%33,696,648$ 100.00%36,508,641$ (2,811,993)$
Water Operating 446,827 374,089
Sewer Operating 14,760 191,641
461,587 565,730
Rev. Bond 2012A & 2017A-Principal & Interest 253 0
Public Agency Retirement Svc. -PARS (Restricted)1,970,247 1,961,827
Total Cash and Investments 36,804,290$ 36,224,206$
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Wells Fargo Bank Checking
US Bank Held (Restricted)
Page 32 of 77
Checking Account:565,730$ 1.56%
Money Market Accounts:7,096,798$ 19.59%
Certificates of Deposit:3,893,651$ 10.75%
Corporate Notes:1,005,155$ 2.77%
Pooled Investment Accounts:23,662,871$ 65.32%
Total 36,224,206$ 100.00%
Checking Account:
1.25%
Money Market Accounts:
13.78%
Federal Agency Securities:
5.43%
Certificates of Deposit:
10.58%
Corporate Notes:
2.74%
Pooled Investment Accounts:
66.22%
INVESTMENT BALANCES (AS OF 9 -30-2019)
Checking Account:Money Market Accounts:Federal Agency Securities:Certificates of Deposit:Corporate Notes:Pooled Investment Accounts:
Page 33 of 77
Yorba Linda Water District
Fair Value Measurement Report
September 30, 2019
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 9,973,447$ -$ 9,973,447$
Local Agency Investment Fund - 13,689,424 - 13,689,424
Corporate Notes 1,005,155 1,005,155
Negotiable Certificates of Deposit - 3,893,651 - 3,893,651
Total Investments -$ 28,561,677$ -$ 28,561,677$
Page 34 of 77
Transaction
Date Transaction Description
Water Operating
Pension
Water Operating
OPEB
Sewer Operating
Pension
Sewer Operating
OPEB Account Total
Beginning Balance as of 7/1/19 1,235,837.20 526,669.64 135,806.94 62,230.97 1,960,544.75
7/31/2019 Investment Gain/(Loss)6,734.69 2,716.09 339.13 320.93 1,970,655.59
7/31/2019 Management Fees (272.06)(109.72)(13.70)(12.97) 1,970,247.14
7/31/2019 Investment Gain/(Loss) - Adjustment (361.18)361.18 1,970,247.14
7/31/2019 Management Fees - Adjustment 14.59 (14.59)1,970,247.14
8/31/2009 Investment Gain/(Loss)(5,050.10)(2,151.57)(553.40)(254.23) 1,962,237.84
8/31/2019 Management Fees (258.81)(110.27)(28.36)(13.03) 1,961,827.37
Account Balance by Account Type 1,236,644.33 527,014.17 135,897.20 62,271.67 1,961,827.37$
Pension OPEB Total
Initial Contribution as of 12/28/2017 247,599.00$ - 247,599.00
Additional Contribution 6/26/19 1,105,248.00$ 587,339.00 1,692,587.00
Total Contributions =1,940,186.00
Total Gain (or Loss) from Inception 21,201.24$ 2,192.83 23,394.07
Total Management Fees from Inception (1,506.71)$ (245.99) (1,752.70)
Balance as of 7-31-19 =1,372,541.53$ 589,285.84$ 1,961,827.37$
PARS (Public Agency Retirement Services) Funding Reconciliation
Page 35 of 77
$26,794,629 $25,435,084 $26,355,959
$28,156,312 $28,112,936
365 360 360 354
337
60
110
160
210
260
310
360
410
$20,000
$5,020,000
$10,020,000
$15,020,000
$20,020,000
$25,020,000
$30,020,000
Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019
Unrestricted Reserves & Days in Cash (Water)
Unrestricted Reserves (Water)Days in Cash (Water)
Page 36 of 77
ITEM NO. 7.5.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Gina Knight, Human Resources and Risk Manager
SUBJECT:Revise Budgeted Positions for the Remainder of Fiscal Year 2020
RECOMMENDATION:
That the Board of Directors adopt Resolution No.19-XX ratifying the Budgeted Positions for
the remainder of FY20 and rescinding Resolution No. 2019-20.
SUMMARY:
The Board of Directors on an annual basis adopts a budget. In addition, the Board ratifies the
budgeted positions for any given fiscal year to comply with both California Code of
Regulations (CCR) Section 570.5 and the Public Employees' Retirement Law (PERL).
BACKGROUND:
As part of the General Manager's vision to restructure the organization, provide career
progression, correct salary compaction and develop a succession plan, the following salary
adjustment and reclassification will become effective as specified:
Reclassification and Salary Adjustment:
July 21, 2019, Information Systems Administrator (R30) to Sr. Information Systems
Administrator (R33)
The goal is to remain budget neutral. The fiscal impact for the above changes will be offset by
filling promotions at lower steps and keeping vacant positions unfilled longer throughout FY20.
STRATEGIC PLAN INITIATIVE:
G5 1A - Retain a highly skilled and capable workforce.
Page 37 of 77
ATTACHMENTS:
1.Resolution
2.Exhibit
Page 38 of 77
Resolution No. 2019-XX Ratifying Budgeted Positions for Remainder of FY20 and Rescinding Resolution No. 2019-20 1
RESOLUTION NO. 2019-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
RATIFYING THE BUDGETED POSITIONS FOR THE REMAINDER OF
FISCAL YEAR 2020 AND RESCINDING RESOLUTION NO. 2019-20
WHEREAS,the Board of Directors adopts a budget on an annual basis; and
WHEREAS, the Board of Directors is required to ratify the proposed budgeted positions
for each fiscal year in compliance with California Code of Regulations
(CCR) Section 570.5 and the Public Employees’ Retirement Law (PERL).
WHEREAS,it is the desire of the Board of Directors to ratify the Budgeted Positions for
the remainder of Fiscal Year 2020 as set forth in Exhibit “A” attached
hereto, and to rescind Resolution No. 2019-20.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2020 effective July 21,
2019.
Section 2.The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3.The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification and/or with a part time employee or contract staff.
The General Manager is further authorized to fix and alter the
compensation of employees subject to budget limitations
Page 39 of 77
Resolution No. 2019-XX Ratifying Budgeted Positions for Remainder of FY20 and Rescinding Resolution No. 2019-20 2
Section 4.That Resolution No. 2019-20 is hereby rescinded effective October 22,
2019.
PASSED AND ADOPTED this 22nd day of October 2019 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Page 40 of 77
Salary
Range Position Classification
Budgeted
as of 7/1/
2019
Proposed
Change
Budgeted
as of 7/21/
2019
16 Meter Reader I 2 2
17 Customer Service Rep II 3 3
Maintenance Worker I 9 9
Public Affairs Representative 1 1
19 Customer Service Rep III 2 2
Records Management Specialist 1 1
20 Field Customer Services Rep/Meters II 1 1
Maintenance Worker II 6 6
21 Accounting Assistant II 2 2
Facilities Maintenance 1 1
Mechanic II 1 1
Operator I (Operator In Training)1 1
22 Information Systems Tech I 1 1
Water Quality Technician II 1 1
23 Human Resources Technician 1 1
Maintenance Worker III 5 5
Mechanic III 1 1
Operations Assistant 1 1
Plant Operator II 3 3
Sr. Field Customer Service Rep/Meters 1 1
24 Construction Inspector 1 1
Engineering Technician II 2 2
25 Accountant 1 1
26 GIS Analyst 1 1
Sr. Construction Inspector 1 1
Sr. Mechanic 1 1
Sr. Maintenance Worker 4 4
Sr. Plant Operator 1 1
27 Human Resources Analyst 1 1
Safety and Training Analyst 1 1
Sr. SCADA Technician 1 1
28 Associate Engineer 1 1
30 Customer Service Billing Administrator 1 1
IS Administrator 2 -1 1
Maintenance Superintendent 1 1
Operations Superintendent 1 1
Records Management Administrator 1 1
Sr. Accountant 1 1
Sr. Engineer 1 1
31 Production Superintendent 1 1
32 Executive Assistant 1 1
Principal Engineer 1 1
33 Sr. IS Administrator 0 1 1
Exhibit A
Resolution No. 2019-XX
Budgeted Positions for the Remainder of FY20
Effective July 21, 2019
Page 1 of 2
Page 41 of 77
Sr. Management Analyst 1 1
34 Director of Public Affairs 1 1
Sr. Project Manager 1 1
37 IT Manager 1 1
39 Engineering Manager 1 1
Finance Manager 1 1
Human Resources and Risk Manager 1 1
Operations Manager 1 1
42 Assistant General Manager 1 1
Salary Set
by Board
General Manager 1 1
Total 81 0 81
Engineering Intern 0 1 1 *
0 1 1
* The Engineering Intern position is based on part-time work not to exceed
960 hours per fiscal year.
Exhibit A
Resolution No. 2019-XX
Budgeted Positions for the Remainder of FY20
Effective July 21, 2019
Page 2 of 2
Page 42 of 77
ITEM NO. 7.6.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Gina Knight, Human Resources and Risk Manager
SUBJECT:Amend the Personnel Manual for Unrepresented Employees
RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2019-XX amending Exhibit A of the
Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2019-2023.
BACKGROUND:
The changes will have a positive effect on work flow efficiencies and streamline essential job
functions. The following change became effective July 21, 2019:
Reclassification and salary adjustment:
Information Systems Administrator (R30) to Sr. Information Systems Administrator
(R33)
PRIOR RELEVANT BOARD ACTION:
The Board of Directors routinely amends the Personnel Manual as required.
STRATEGIC PLAN INITIATIVE:
G5-I1: Employee Development
ATTACHMENTS:
1.Resolution
2.Exhibit - Redline
3.Exhibit - Final
Page 43 of 77
Resolution No. 2019-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees 1
RESOLUTION NO. 2019-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
AMENDING EXHIBIT A OF THE PERSONNEL MANUAL
FOR UNREPRESENTED EMPLOYEES
FOR THE REMAINDER OF FISCAL YEARS 2019-2023
WHEREAS, the Board of Directors of the Yorba Linda Water District previously
adopted the Personnel Manual (Manual) for Unrepresented Employees for
Fiscal Years 2019-2023 (Resolution No. 18-11); and
WHEREAS, the Board of Directors then adopted Resolution No. 18-17 amending the
effective dates of Exhibits A through F of the Manual to reflect the 1st day
of July of the applicable fiscal year; and
WHEREAS,the Board of Directors then adopted Resolution No. 18-29 amending
Section 6.02 of the Manual to clarify the benefits and special conditions
offered by the District for Unrepresented Employees as related to
Certificate Pay and amending Exhibit A of the Manual to modify the
classifications and salary ranges for Unrepresented Employees for the
remainder of Fiscal Years 2019-2023; and
WHEREAS,the Board of Directors then adopted Resolution No. 18-35 amending
Section 4.07 and Articles 6 and 7 of the Manual to clarify the benefits and
special conditions offered by the District for Unrepresented Employees as
related to Merit Increases, Certificate Pay, Commercial Drivers’ License
Pay, Uniforms, Fatigue Accommodation, Standby Compensation, and
Call-out Compensation and amending Exhibit A of the Manual to modify
the classifications and salary ranges for Unrepresented Employees for the
remainder of Fiscal Years 2019-2023; and
WHEREAS,the Board of Directors then adopted Resolution No. 2019-04 amending
Sections 3.01 and 6.02 to add Director of Public Affairs to the
Management Employees definition and add Sr. Field Customer Service
Representative/Meters to the Certificate Pay section and to further amend
Exhibit A of the Manual to modify the classifications and salary ranges for
Unrepresented Employees for the remainder of Fiscal Years 2019-2023.
WHEREAS,the Board of Directors then adopted Resolution No. 2019-22 amending
Exhibit A of the Manual to revise the title of Human Resources/Risk and
Safety Manager to Human Resources and Risk Manager, remove the
Construction Project Manager classification, and add the Associate
Engineer classification and salary range effective July 1, 2019.
WHEREAS,it is the desire of the Board of Directors to further amend Exhibit A of the
Manual to change one of the Information Systems Administrator
Page 44 of 77
Resolution No. 2019-XX Amending Exhibit A of the Personnel Manual for Unrepresented Employees 2
classifications to a Sr. Information Systems Administrator classification
and salary range effective July 21, 2019.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1.That effective July 21, 2019, Exhibit A of the Personnel Manual for
Unrepresented Employees for Fiscal Years 2019-2023 be amended to
read as attached hereto and by this reference incorporated herein.
PASSED AND ADOPTED this 22nd day of October 2019 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Page 45 of 77
Exhibit A
Yorba Linda Water District – Unrepresented Employees
Classifications and Salary Ranges
Effective July 1, 2019July 21, 2019
CLASSIFICATION TITLE SALARY RANGES FLSA
Accountant UN 25 Exempt
Accounting Assistant II UN 21 Non-Exempt
Assistant General Manager*UN 42 Exempt
Associate Engineer UN 28 Exempt
Customer Service Billing Administrator UN 30 Exempt
Director of Public Affairs*UN 34 Exempt
Engineering Manager*UN 39 Exempt
Executive Assistant UN 32 Non-Exempt
Finance Manager*UN 39 Exempt
Human Resources Analyst UN 27 Exempt
Human Resources Technician UN 23 Non-Exempt
Human Resources and Risk Manager*UN 39 Exempt
Information Systems Administrator UN 30 Exempt
Information Technology Manager*UN 37 Exempt
Maintenance Superintendent UN 30 Exempt
Operations Manager*UN 39 Exempt
Operations Superintendent UN 30 Exempt
Principal Engineer UN 32 Exempt
Production Superintendent UN 31 Exempt
Records Management Administrator UN 30 Exempt
Records Management Specialist UN 19 Non-Exempt
Safety and Training Analyst UN 27 Exempt
Safety and Training Technician UN 23 Non-Exempt
Sr. Accountant UN 30 Exempt
Sr. Engineer UN 30 Exempt
Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt
Sr. Information Systems Administrator UN 33 Exempt
Sr. Maintenance Worker UN 26 Non-Exempt
Sr. Management Analyst UN 33 Exempt
Sr. Mechanic UN 26 Non-Exempt
Sr. Plant Operator UN 26 Non-Exempt
Sr. Project Manager UN 34 Exempt
* Management Classifications
Page 46 of 77
Exhibit A
Yorba Linda Water District – Unrepresented Employees
Classifications and Salary Ranges
Effective July 21, 2019
CLASSIFICATION TITLE SALARY RANGES FLSA
Accountant UN 25 Exempt
Accounting Assistant II UN 21 Non-Exempt
Assistant General Manager*UN 42 Exempt
Associate Engineer UN 28 Exempt
Customer Service Billing Administrator UN 30 Exempt
Director of Public Affairs*UN 34 Exempt
Engineering Manager*UN 39 Exempt
Executive Assistant UN 32 Non-Exempt
Finance Manager*UN 39 Exempt
Human Resources Analyst UN 27 Exempt
Human Resources Technician UN 23 Non-Exempt
Human Resources and Risk Manager*UN 39 Exempt
Information Systems Administrator UN 30 Exempt
Information Technology Manager*UN 37 Exempt
Maintenance Superintendent UN 30 Exempt
Operations Manager*UN 39 Exempt
Operations Superintendent UN 30 Exempt
Principal Engineer UN 32 Exempt
Production Superintendent UN 31 Exempt
Records Management Administrator UN 30 Exempt
Records Management Specialist UN 19 Non-Exempt
Safety and Training Analyst UN 27 Exempt
Safety and Training Technician UN 23 Non-Exempt
Sr. Accountant UN 30 Exempt
Sr. Engineer UN 30 Exempt
Sr. Field Customer Service Representative/Meters UN 23 Non-Exempt
Sr. Information Systems Administrator UN 33 Exempt
Sr. Maintenance Worker UN 26 Non-Exempt
Sr. Management Analyst UN 33 Exempt
Sr. Mechanic UN 26 Non-Exempt
Sr. Plant Operator UN 26 Non-Exempt
Sr. Project Manager UN 34 Exempt
* Management Classifications
Page 47 of 77
ITEM NO. 7.7.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst/Board Secretary
SUBJECT:Amend District's Conflict of Interest Code
RECOMMENDATION:
That the Board of Directors adopt Resolution No. 2019-XX adopting a Conflict of Interest Code
which supersedes all prior Conflict of Interest Codes and amendments previously adopted.
BACKGROUND:
In compliance with the Political Reform Act (Section 81000 et. seq. of the California
Government Code), the Board of Directors has adopted a Conflict of Interest Code governing
the disclosure of financial interests by certain designated employees of the District.
The Act also requires every local government agency to amend its Code whenever designated
positions need to be renamed, added to, or removed from from the agency's current Code.
Due to some recent changes, staff has identified the following minor revisions to the District's
Code and has prepared the attached for the Board's consideration.
The position of Construction Project Manager was renamed to Associate Engineer.
The position of Human Resources/Risk and Safety Manager was renamed to Human
Resources and Risk Manager.
The position of Management Analyst was inadvertently removed when renamed to
Senior Management Analyst and needs to re-added.
The position of Senior Information Systems Administrator was added.
PRIOR RELEVANT BOARD ACTION:
The District's Code was last amended on April 9, 2019 by Resolution No. 2019-13.
ATTACHMENTS:
1.Resolution
2.Exhibits
Page 48 of 77
Resolution No. 2019-XX Adopting a Conflict of Interest Code 1
RESOLUTION NO. 2019-XX
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A CONFLICT OF INTEREST CODE WHICH
SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES
AND AMENDMENTS PREVIOUSLY ADOPTED
WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq.
(“the Act”), requires a local government agency to adopt a Conflict of
Interest Code pursuant to the Act; and
WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of Interest
Code and that Code now requires updating; and
WHEREAS, amendments to the Act have in the past and foreseeably will in the future
require conforming amendments to be made to the Conflict of Interest Code;
and
WHEREAS,the Fair Political Practices Commission has adopted a regulation, Title 2,
California Code of Regulations, Section 18730, which contains terms for a
standard model Conflict of Interest Code, which, together with amendments
thereto, may be adopted by public agencies and incorporated by reference
to save public agencies time and money by minimizing the actions required
of such agencies to keep their codes in conformity with the Political Reform
Act.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1.The terms of Title 2, California Code of Regulations, Section 18730
(Attachment A) and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference and, together
with Exhibits A and B in which members and employees are designated and
Page 49 of 77
Resolution No. 2019-XX Adopting a Conflict of Interest Code 2
disclosure categories are set forth, constitute the Conflict of Interest Code
of the Yorba Linda Water District.
Section 2.The provisions of all Conflict of Interest Codes and Amendments thereto
previously adopted by the Yorba Linda Water District are hereby
superseded.
Section 3. The Filing Officer is hereby authorized to forward a copy of this Resolution
to the Clerk of the Orange County Board of Supervisors for review and
approval by the Orange County Board of Supervisors as required by
California Government Code Section 87303.
PASSED AND ADOPTED this 22nd of October 2019 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Brooke Jones, President
Yorba Linda Water District
ATTEST:
Annie Alexander, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Gagen Law LLP
Page 50 of 77
Resolution No. 2019-XX Adopting a Conflict of Interest Code 3
ATTACHMENT A
CONFLICT OF INTEREST CODE FOR THE
YORBA LINDA WATER DISTRICT
The Political Reform Act, Government Code Sections 81000, et seq., requires state and
local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair
Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Section
18730) which contains the terms of a standard Conflict of Interest Code, which may be
incorporated by reference in an agency’s code. After public notice and hearing it may be
amended by the Fair Political Practices Commission to conform to amendments in the
Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section
18730 and any amendments to it duly adopted by the Fair Political Practices Commission
are hereby incorporated by reference. This regulation and the attached Appendix
designating officials and employees and establishing disclosure categories, shall
constitute the Conflict of Interest Code of the Yorba Linda Water District.
Designated employees shall file statements of economic interests with the Yorba Linda
Water District’s Political Reform Act Filing Officer, Board Secretary, who will make the
statements available for public inspection and reproduction (Government Code Section
82008).
Upon receipt of the statements of Members of the Board of Directors, General Manager,
Assistant General Manager, Finance Manager, General Counsel, Labor Counsel,
Associate Engineer, Customer Service Billing Administrator, Director of Public Affairs,
Engineering Manager, Human Resources and Risk Manager, Information Systems
Administrator, Information Technology Manager, Maintenance Superintendent,
Management Analyst, Operations Assistant, Operations Manager, Operations
Superintendent, Principal Engineer, Production Superintendent, Senior Accountant,
Senior Engineer, Senior Information Systems Administrator, Senior Management
Analyst, Senior Mechanic, and Senior Project Manager, the Yorba Linda Water District’s
Filing Officer shall make and retain a copy and forward the original of these statements
to the Clerk of the Orange County Board of Supervisors as the Filing Officer for these
designated positions.
Statements for all other designated positions will be retained by the Yorba Linda Water
District’s Filing Officer.
Page 51 of 77
Conflict of Interest Code
EXHIBIT A (Final Draft)
Entity:Water Districts
Yorba Linda Water DistrictAgency:
Position Disclosure
Category Files With Status
Associate Engineer OC-05 COB Renamed
Reason: The position of Construction Project Manager was renamed to Associate Engineer.
Consultant OC-30 Agency Unchanged
Customer Service Billing Administrator OC-05 COB Unchanged
Director of Public Affairs OC-41 COB Unchanged
Engineering Manager OC-41 COB Unchanged
General Counsel OC-01 COB Unchanged
Human Resources and Risk Manager OC-41 COB Renamed
Reason: The position of Human Resources/Risk and Safety Manager was renamed to Human Resources and Risk
Manager.
Information Systems Administrator OC-05 COB Unchanged
Information Technology Manager OC-41 COB Unchanged
Labor Counsel OC-01 COB Unchanged
Maintenance Superintendent OC-05 COB Unchanged
Management Analyst OC-05 COB Added
Reason: Position was inadvertently removed when incumbent was reclassified as Senior Management Analyst.
Operations Assistant OC-05 COB Unchanged
Operations Manager OC-41 COB Unchanged
Operations Superintendent OC-05 COB Unchanged
Principal Engineer OC-05 COB Unchanged
Production Superintendent OC-05 COB Unchanged
Senior Accountant OC-05 COB Unchanged
Senior Engineer OC-05 COB Unchanged
Senior Information Systems Administrator OC-05 COB Added
Reason: This position was added as a new classification.
Senior Management Analyst OC-05 COB Unchanged
Senior Mechanic OC-05 COB Unchanged
Senior Project Manager OC-05 COB Unchanged
Total: 23
October 15 2019 01:32:52 PM Page 1 of 2
Page 52 of 77
Conflict of Interest Code
EXHIBIT A (Final Draft)
Entity:Water Districts
Yorba Linda Water DistrictAgency:
OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200
Officials who are specified in Government Code section 87200 (including officials who manage public investments, as
defined by 2 Cal. Code of Regs. § 18700.3 (b)), are NOT subject to the Agency’s Conflict of Interest Code, but are
subject to the disclosure requirements of the Political Reform Act, Government Code section 87100, et seq. Gov’t Code §
87203. These positions are listed here for informational purposes only.
The positions listed below are officials who are specified in Government Code section 87200:
Assistant General Manager Files with COB Unchanged
Finance Manager Files with COB Unchanged
General Manager Files with COB Unchanged
Member of the Board of Directors Files with COB Unchanged
The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the
disclosure of interests in real property in the agency’s jurisdiction, as well as investments, business positions and sources
of income (including gifts, loans and travel payments).
October 15 2019 01:32:52 PM Page 2 of 2
Page 53 of 77
Disclosure Descriptions
EXHIBIT B (Final Draft)
Disclosure Category Disclosure Description Status
Water Districts
Yorba Linda Water District
Entity:
Agency:
87200 Filer
Form 87200 filers shall complete all schedules for Form 700 and disclose all
reportable sources of income, interests in real property, investments and business
positions in business entities, if applicable, pursuant to Government Code Section
87200 et seq..
Unchanged
OC-01
All interests in real property in Orange County, the authority or the District as
applicable, as well as investments, business positions and sources of income
(including gifts, loans and travel payments).Unchanged
OC-05
All investments in, business positions with and income (including gifts, loans and
travel payments) from sources that provide services, supplies, materials, machinery,
equipment (including training and consulting services) used by the County
Department, Authority or District, as applicable.
Unchanged
OC-30
Consultants shall be included in the list of designated employees and shall disclose
pursuant to the broadest category in the code subject to the following limitation: The
County Department Head/Director/General Manager/Superintendent/etc. may
determine that a particular consultant, although a “designated position,” is hired to
perform a range of duties that is limited in scope and thus is not required to fully
comply with the disclosure requirements in this section. Such written determination
shall include a description of the consultant’s duties and, based upon that description,
a statement of the extent of disclosure required. The determination of disclosure is a
public record and shall be filed with the Form 700 and retained by the Filing Officer
for public inspection.
Unchanged
OC-41
All interests in real property in Orange County, the District or Authority, as applicable,
as well as investments in, business positions with and income (including gifts, loans
and travel payments) from sources that provide services, supplies, materials,
machinery, vehicles, or equipment (including training and consulting services) used
by the County Department, Authority or District, as applicable.
Unchanged
Grand Total: 5
October 15 2019 01:32:52 PM Page 1 of 1
Page 54 of 77
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst/Board Secretary
SUBJECT:Election for Association of California Water Agencies (ACWA)
President and Vice President for 2020-2021 Term
RECOMMENDATION:
That the Board of Directors: (1) authorize President Jones to cast the District's ballot for
ACWA President and Vice President during the Fall Conference on Wednesday, December 4,
2019; and (2) consider adopting a resolution of support for one or more candidates.
BACKGROUND:
On December 4, 2019 during ACWA's Fall Conference, a General Membership meeting will
be held to formally nominate and elect ACWA's President and Vice President for the 2020-
2021 term. The ACWA Nominating Committee has announced a slate that recommends
current Vice President Steven LaMar for President and current Region 5 Vice Chair Sarah
Palmer for Vice President. As provided by ACWA's Bylaws, nominations from the floor will be
accepted prior to the vote. Such nominations and seconds must be supported by a resolution
of the governing body of the member agency making and seconding such nomination.
PRIOR RELEVANT BOARD ACTION:
The Board routinely designates a proxy to participate in ACWA Elections.
ATTACHMENTS:
1.General Session Notification Memo
2.Election Procedures
3.Proxy Designation Form
4.Candidate Info - Sarah Palmer
5.Candidate Info - Pam Tobin
Page 55 of 77
MEMORANDUM
TO: ACWA Member Agency Board Presidents and General Managers
CC: ACWA Board of Directors
FROM: Dave Eggerton, ACWA Executive Director
DATE: October 4, 2019
SUBJECT: Notice of General Session Membership Meeting at ACWA 2019 Fall Conference
There will be a General Session Membership Meeting at the 2019 Fall Conference in San Diego, California,
on Wednesday, December 4. The purpose of this meeting is to formally nominate and elect ACWA’s
President and Vice President for the 2020-2021 term. The General Session Membership Meeting will
convene at 1:15 p.m., immediately following the Wednesday luncheon program, which will be located in
the Harbor Ballroom A-F, Manchester Grand Hyatt.
Election / Voting Process
The ACWA Nominating Committee has announced a 2020-2021 slate that recommends current Vice
President Steven LaMar for ACWA President and current Region 5 Vice Chair Sarah Palmer for ACWA
Vice President.
As provided by ACWA’s Bylaws (Article 9, Section 9) nominations from the floor will be accepted prior to
the vote. The Bylaws require that floor nominations and seconds be made by a member of the
Association and must be supported by a resolution of the governing body of the member making and
seconding such nomination. The member agency on whose board the nominee serves shall submit a
resolution of support if they are not the agency making the floor nomination or second. (See attached
for detailed General Session/Election Procedures.)
ACWA will issue one proxy voting card to each member agency’s designated voting representative
(delegate) as identified by the member agency on the attached proxy designation form. The designated
voting representative must be present at the General Session Membership Meeting and must sign-in as
the delegate to receive the proxy voting card. Proxy voting cards will only be available for pick-up on
Wednesday, December 4, between 9:00 a.m. and 12:00 p.m. at the ACWA General Session Desk in the
Harbor Foyer, Manchester Grand Hyatt. Proxy voting cards will not be issued before or after these hours.
To expedite the sign-in process at the ACWA General Session Desk, please indicate your voting delegate
in advance on the enclosed proxy designation form and return it by email (donnap@acwa.com) or fax
Page 56 of 77
ACWA Member Agency Board Presidents and General Managers
General Session Membership Meeting at ACWA 2019 Fall Conference
October 4, 2019 • Page 2
(916-325-4857) by Monday, November 25. If there is a last minute change of delegate, please let us
know by contacting ACWA’s Clerk of the Board, Donna Pangborn at donnap@acwa.com.
If you have any questions regarding this process, please contact Clerk of the Board Donna Pangborn at
the ACWA office at 916-441-4545 or donnap@acwa.com.
dgp
Enclosures:
1. General Session/Election Procedures
2. Proxy Designation Form
Page 57 of 77
GENERAL SESSION/ELECTION PROCEDURES FOR ACWA 2019 FALL CONFERENCE
The following information is provided to inform the ACWA member agency delegates attending the 2019 Fall Conference of
the procedures to be used pertaining to the nomination and election of ACWA officers during the General Session
Membership Meeting.
PROXY VOTING CARDS – (REQUIRED FOR VOTING)
ACWA will issue one proxy voting card each member agency’s designated voting representative (delegate) as officially
identified by the member agency. In order to vote during the General Session Membership Meeting, the designated voting
representative must be present at the General Session Membership Meeting and must sign-in as the delegate to receive
the proxy voting card no later than 12:00 p.m. on Wednesday, December 4. Upon sign-in, the voting delegate will receive
the required proxy voting cards. Proxy voting cards will only be available for pick-up on Wednesday, December 4, between
9:00 a.m. and 12:00 p.m. at the ACWA General Session Desk in the Harbor Foyer, Manchester Grand Hyatt. Proxy voting
cards will not be issued before or after these hours. The luncheon and General Session Membership Meeting will be held in
the Harbor Ballroom A-F.
GENERAL SESSION MEMBERSHIP MEETING, WEDNESDAY, DEC. 4 (DOORS OPEN AT 1:0 5 P.M.)
1. The General Session Membership Meeting will be called to order at 1:15 p.m. and a quorum will be determined. The
presence of 50 authorized voting representatives is required to establish a quorum for transacting business.
2. Legal Affairs Committee Chair Jennifer Buckman will provide an overview of the agenda and election procedures.
3. Nominating Committee Chair DeAna Verbeke will present the committee’s report and announce the candidate for ACWA
President.
4. President Brent Hastey will call for floor nominations for ACWA President.
5. If there are no floor nominations for President, the election will proceed. President Hastey will close the nominations
and delegates will vote by holding up their “Yes” or “No” proxy voting cards.
6. If there are floor nominations for President, the nomination will follow the procedures established by Article 9 of
ACWA’s Bylaws, stating that floor nominations and seconds shall be made by a member of the Association and must be
supported by a resolution of the governing body of the member making and seconding such nomination. The member
agency on whose board the nominee serves shall submit a resolution of support if they are not the agency making the
floor nomination or second.
a. Ballots will be distributed to the voting delegates.
b. Delegates will complete their ballots and place them in the ballot box, which will be centrally located in the Harbor
Ballroom A-F meeting room.
c. Tellers’ Committee will count the ballots. President Hastey has appointed the following staff members to serve as
the Tellers’ Committee: Clerk of the Board Donna Pangborn; Director of Business Development & Events Paula
Currie; and Executive Assistant Lili Vogelsang.
d. Legal Affairs Committee Chair Jennifer Buckman will serve as the proctor to oversee the ballot counting process.
e. Candidates are welcome to designate an observer to be present during the ballot counting process.
Page 58 of 77
next page
f. Results of the ballot count will be announced. Election of ACWA’s officers will be determined by a majority of the
members present and voting. If any one candidate does not receive a majority of the vote, successive ballot counts
will be conducted until a candidate is elected, consistent with Robert’s Rules of Order.
7. Nominating Committee Chair DeAna Verbeke will announce the candidate for ACWA Vice President.
8. President Brent Hastey will call for floor nominations for ACWA Vice President.
9. If there are no floor nominations for Vice President, the election will proceed. President Hastey will close the
nominations and delegates will vote by holding up their “Yes” or “No” proxy voting cards.
10. If there are floor nominations for Vice President, the nominations will follow the procedures described in item 6 above,
and the election will proceed according to the steps outlined in 6.a. through 6.f.
Page 59 of 77
Proxy Designation Form_General Session Fall 2019.Docx
PROXY DESIGNATION FORM
ASSOCIATION OF CALIFORNIA WATER AGENCIES
GENERAL SESSION MEMBERSHIP MEETING(S)
WEDNESDAY, DECEMBER 4, 2019 AT 1:15 PM
THURSDAY, DECEMBER 5, 2019 AT 1:15PM (IF NEEDED)
TO: Donna Pangborn, Clerk of the Board
EMAIL: donnap@acwa.com
FAX: 916-325-4857
The person designated below will be attending the ACWA General Session Membership Meeting(s) on
Wednesday, December 4, 2019 (and December 5, 2019 if necessary) as our voting delegate.
MEMBER AGENCY’S NAME AGENCY’S TELEPHONE No.
MEMBER AGENCY’S AUTHORIZED SIGNATORY (print) SIGNATURE
DELEGATE’S NAME (print) SIGNATURE
DELEGATE’S EMAIL DELEGATE’S TELEPHONE No.
DELEGATE’S AFFILIATON (if different from assigning agency)1 DATE
1 If your agency designates a delegate from another entity to serve as its authorized voting representative,
please indicate the delegate’s entity in the appropriate space above. Note: Delegates need to sign the proxy
form indicating they have accepted the responsibility of carrying the proxy.
REMINDER: Proxy voting cards will only be available for pick up on Wednesday, December 4, between
9:00 a.m. and 12:00 p.m. at the ACWA General Session Desk in the Harbor Foyer, Manchester Grand Hyatt.
The luncheon and General Session Membership Meeting will be held in the Harbor Ballroom A-F.
Page 60 of 77
1
Annie Alexander
Subject:Sarah Palmer for ACWA Vice President
Attachments:Sarah Palmer for ACWA VP.pdf; Sarah Palmer for ACWA Vice President Resolution.pdf
From: Walter, Lira <lwalter@zone7water.com>
Sent: Friday, October 4, 2019 11:35 AM
Subject: Sarah Palmer for ACWA Vice President
Dear Fellow ACWA Member,
As you know, I have been selected by ACWA’s Nominating Committee to be on the slate for the upcoming
elections as ACWA’s next Vice President to serve with Steve LaMar. I am very excited about this and ask for
your support and that of your Board. Attached please find my information and brief goals for ACWA and a
sample resolution for your Board to address if you choose!
I look forward to working with you and ACWA.
Thank you!
Sarah Palmer
Page 61 of 77
Sarah Palmer, Zone 7 Water Agency Director
Seeks Your Support as ACWA Vice President
I am pleased and excited to be selected by ACWA’s Nominating Committee to
be on the official slate as Vice President. The election is on December 4 th at the
San Diego Fall Conference and I am asking for your support.
As you may know, I have been on the Board of Directors of Zone 7 Water Agency
for more than 13 years, serving 3 terms as President. I am active in ACWA by
being the Region 5 Vice Chair, an active ACWA Board member, and serving on
the ACWA Water Quality, Water Management, and Agriculture Committees. I
am also active on the PFAS/PFOA workgroup, the Direct Potable Reuse
workgroup (just formed), and the ACWA Board Steering Committee. Learning
from these groups has reinforced the fact that we all must work together. With the diverse challenges
facing California water, we cannot afford to silo ourselves. ACWA gives us the opportunity and means to
find our common ground and advocate on behalf of each other and our environment.
I have a Ph.D. in Cell Physiology and Biochemistry from the University of Toronto and a B.A. in Biology
and Political Science from New York University. This background in science, with subsequent research
and teaching careers, has led to opportunities for communicating complex concepts to both professional
and lay groups. My work with Zone 7 has given me the opportunity to become well acquainted with the
issues facing both urban and agricultural stakeholders.
I believe in a vision for California that will integrate all aspects of water: urban, rural, and agricultural. In
California, all regions depend on one another. We already have one of the most highly engineered water
systems in the world. We must manage it in such a way that we are stewards of both the human made
infrastructure and the natural environment. We must think long-term. The world is changing more
rapidly than we have yet to understand. We must be prepared to meet those challenges together.
I am increasingly concerned with the issues facing agriculture in California. Agriculture is about 20% of
my agency Zone 7’s water sales. California agriculture is a national treasure. Its welfare goes beyond the
3% of California’s economy. Protecting our agricultural community, and its water, is a matter of food
security, even of national security. One of the missions of ACWA should be to find a way to protect our
agricultural resources, to make the issues of SGMA work for the Central Valley at least as well as it has
for my agency’s wineries. With the need for new conveyances and storage of water for our state and
their resulting rising costs, we cannot allow more than one million acres of California farmland to go
permanently fallow. The social and food security issues are dire under that scenario. Urban and
agricultural interests must partner in their common dependence on one another.
I support an “all -of-the-above” approach to managing our state water portfolio. Groundwater banking,
new conveyance, potable and non-potable reuse, desalination, increased storage, headwater/forest
management all add up to a hefty price tag. There is no one solution or one size fits all. Each region will
find its best fit but in such a way that it integrates with other regions. The challenges of present and
pending climate change and the ever-present threats of earthquake and fire demand it.
Page 62 of 77
My involvement with the Delta Conveyance, while understandably controversial, has given me a broad
insight into the issues of providing water for 24 million people in the Bay Area and beyond as well as the
valid and deep concerns of the Delta stakeholders and that fragile estuary on which so many species
rely. The “reset” of the project by the Newsom administration should not be a setback, but rather a new
opportunity to engage with Delta communities to identify and address their legitimate concerns. I will
be chairing a Delta Stakeholder Engagement advisory committee to incorporate Delta perspectives into
the logistics and locale of the new alternative. Environmental needs and local cultural heritage must be
considered.
I will work to expand ACWA’s membership. Representing and advocating to balance all regional issues in
the state will make us stronger and allow more perspectives to be heard. The ACWA JPIA is a strong
incentive for joining. My agency joined the JPIA this past year with the unanimous approval by our Board
of Directors.
I look forward to working with the ACWA team. The staff is among the best I have seen, the executives
are visionary. My ability to work with and understand up-to-date and science-based decision making, my
experience along with my strengths of listening, learning, communicating, and adapting make me an
ideal candidate for the office of Vice President of ACWA. Again, I ask for your support so that we may
work together.
Sincerely,
Sarah Palmer, Ph.D.
More information can be found at:
www.linkedin.com/in/sarahlpalmerh2o
Sarah Palmer’s Goals for ACWA In Brief
Build on existing partnerships while expanding connections with urban, agricultural,
academic, heritage and environmental interests
Minimize “silo-ing” while respecting regional differences
Increase stakeholder engagement through communication and education
Advocate for the universal right to clean water
Improve Association financial strength through increased membership and non-dues
funding sources
Promote a resilient, robust and diverse water portfolio that will serve California for
generations to come
Page 63 of 77
Resume
Sarah Palmer, Ph.D.
546 Lagrange Lane
Livermore,CA 94550
palmer.sarahL @gmail.com
spalm er@zone7water.com
(925)784-1727(c)
My goal is to become the next Vice President of the Association of California Water Agencies.
Why? Water impacts all life,public health,politics, and environment Water brings in almost
all areas of science and culture. My background in community engagement,public speaking,
and science, especially in science communication, make me eminently qualified to fill this
role.
Leadershin in Water
Director of Alameda County Zone 7 Flood Control and Water Agency(Zone 7 Water Agency)Board of
Directors since 2006
Board President for 3 terms
Committees:
Finance, Administrative,Water Resources,Tri-Valley Liaison(this addresses topics of interest between
Zone 7, cities and retail water agencies,including rate change issues and land use).I have also served on 3
ad hoc committees.
ACWA Region 5 Vice-Chair
ACWA Board of Directors
ACWA Committees:
Steering Committee
Water Quality Committee
PFOA/PFAS subcommittee
Water Management Committee
Agriculture Committee
Director of Delta Conveyance Design and Construction Joint Powers Authority
Leadershin in Education
• Women Chemist Committee of the American Chemical Society Northern California Division -Chair
• Coordinator for US National Chemistry Olympiad—American Chemical Society,Northern California
Section
• K-12 Alliance Staff Developer
• Las Positas College Academic Senate,Part Time Faculty Representative
• Chabot/Las Positas Faculty Association Board,Adjunct Faculty Representative
• CTE online curriculum developer(www.cteonline.org)
• Alameda County District Teacher of the Year(2006)
• Lead Teacher for Environmental Research Academy, STEP/ETEC at Lawrence Livermore National
Laboratory
• Team Leader in SUPER! (Science Understanding Promotes Environmental Responsibility)at Sandia
National Labs,Livermore
• Science Fair Coordinator for Livermore Valley Joint Unified School District,Livermore High School
• Environmental Career Pathway Coordinator Foothill High School,Pleasanton
Page 64 of 77
• Student Success Committee,Las Positas College: explores methods and programs for assuring the success
of students of various cultural,ethnic,educational,and generational backgrounds, addressing the needs
presented by different learning styles and multicultural perspectives.
• Mentor for Biomedical Pathway at Dublin High School
• Girl Scout leader
• Reader for California State funded educational grants
Outreach:
• Groundwater Monitoring and Assessment Program(LAMA),Contractor with UC Davis
• Science on Saturday: Teacher Coordinator/Co-Presenter for 4 years
• Edward Teller Science and Technology Symposia Workshop Presenter for three years
• U.S.Forest Service public education outreach for Kokanee Salmon Festival for over 10 years
• "Expanding Your Horizons"and Career Days presentations for high school groups.
• Public Information Presentations for community groups,homeowners associations,American Association of
University Women
• Presenter for Science Technology Engineering and Math(STEM)projects for middle school girls
Research and Industry
Lawrence Livermore National Labs: Guest Participant
International Immunoassay Labs: Technical Support Scientist
UC Berkeley Cancer Research Lab:Post-Doctoral Research Scientist
NASA Goddard Space Flight Center: Data Technician contract
Teaching in Biological Sciences and Biochemistry
Subjects from Environmental Science, Marine Biology, and Botany to Genetics, Evolution, and Cell and Molecular
Biology to name just a few, at the following:
Tri-Valley Regional Occupational Programs
Las Positas College
Holy Names College
Mills College
California State University,Hayward
University of California Berkeley
Saint Mary's College
University of Toronto
Volunteer
Docent for Elkhorn Slough National Estuarine Research Reserve
Animal Rescue Foundation Therapy Dog Partner
Pacific Chamber Orchestra Fundraising
Education:
Ph.D. University of Toronto,Dept.of Zoology
Cell Biology/Biochemistry Toronto,Ontario,M5S-lAl,Canada
B.A. New York University,New York,N Y
Biology/Political Science
Page 65 of 77
Resolution in Support of Sarah Palmer for ACWA Vice President
Now that the ACWA Nominating committee has set a slate for the positions of President and
Vice President to be voted on at the ACWA Fall Conference in San Diego including Steve LaMar
for President and Sarah Palmer as Vice President, I respectfully ask if your Board can lend me
your support. I have included a sample Resolution if you choose to use it!
Thank you for your consideration,
Sarah
Page 66 of 77
Resolution of the Board of Directors of
In Support of Sarah Palmer
for the position of ACWA Vice President
WHEREAS, ACWA has announced that the nominating committee has selected the slate for President and
Vice President of ACWA
WHEREAS, Sarah Palmer has been selected for the slate as Vice President
WHEREAS, Sarah Palmer has a working knowledge of water industry issues and concerns, possesses
strength of character and leadership capabilities, and is experienced in matters related to the performance of
the duties of the office of Vice President; and
WHEREAS, Sarah Palmer can provide the dedication of time and energy to effectively serve in the capacity;
and
WHEREAS, Sarah Palmer has served in a leadership role as a member of the Zone 7 Water Agency Board of
Directors since 2006, 3 terms as President, has served on the Administrative, Finance, Tri-Valley Liaison, and
Water Resources Committees of Zone 7 Water Agency; and
WHEREAS, Sarah Palmer serves as the Vice-Chair of ACWA Region 5 Board of Directors and as a Board
member of ACWA
WHEREAS, Sarah Palmer serves as a member of the ACWA Agriculture, Water Management, and Water
Quality Committees and as a member of the Water Quality Committee PFOS/PFAS subcommittee; and
WHEREAS, Sarah Palmer serves on the ACWA Board Steering Committee; and
WHEREAS, Sarah Palmer has demonstrated outstanding effort and support of local and regional water issues,
including public information workshops and presentations; and
WHEREAS, it is the opinion of the ACWA Nominating Committee that Sarah Palmer possesses all the qualities
needed to fulfill the duties of the office of ACWA Vice President.
NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF
does hereby support Sarah Palmer for the office of ACWA Vice President.
PASSED AND ADOPTED by the Board of Directors at a regular meeting held on
AYES:
NOES:
ABSENT:
Page 67 of 77
P.O. Box 2157 ; 9935 Auburn Folsom Road Granite Bay, CA 95746 916-791-0115 siwd.org ALM. M.
S I N C E 1 8 5 4
August 27,2019
Director
Pamela Tobin
Board Chair/President
Yorba Linda Water District R E C E I v E O
PO Box 309
Yorba Linda,CA 92885 SEP 3 2019
RE:ACWA Vice President Election—2020221 Term YORBA LINDA VVATiR DISTRICT
BY
Dear Board Chair/President:
I am excited and proud to announce my candidacy for the office of Vice President of the Association of California Water
Agencies(ACWA) for the 2020-2021 term and ask for your support.My more than 15 years of experience in local,
regional and statewide water issues uniquely qualifies me for this role with ACWA.
I am honored to have the full support for my candidacy from my home district San Juan Water District in Northern
California,where I have served on the Board of Directors since 2004, and from the Regional Water Authority/
Sacramento Groundwater Authority, where I have also served on the Board and in leadership for 15 years.
Additionally,I have been an active and supportive participant in ACWA,serving as current Chair of ACWA Region 4
and a member of the ACWA Board of Directors,and as a member of the Federal Affairs and Local Government
Committees.I currently serve on the ACWA-Joint Powers Authority Board of Directors and Liability Committee.
In addition to my leadership roles in the water policy arena,I bring strong skills in the areas of strategic planning,
finance, leadership and coalition building, forging strong partnerships between the community and the organizations in
which I have served.I fully understand,and I am prepared to dedicate the time necessary to the position of ACWA Vice
President and would dedicate my expertise in water and other personal strengths to support ACWA's priorities and
mission.
It is a challenging time in California water which requires a commitment to seeking collaborative solutions that will
work for ACWA's public water agency members and the customers they serve.I have a passion to bring my experience
and skills to ACWA and would be honored to represent the association as its Vice President to advance issues of
importance to its membership.
I look forward to meeting with many of you over the next few months.More details on my qualifications are provided
in the attached document.
Thank you for your time and consideration of support. If you have any questions or concerns, please don't hesitate to
contact me directly.
Sincerely,
am Tobin,
San Juan Water District Director;ACWA Region 4 Chair;ACWA-JPIA Board Member;
Sacramento Groundwater Authority Chair;Sacramento Regional Water Authority Board/Executive Committee Member
Page 68 of 77
I'7
PAMELA TOBIN
petpyrs@surezvest.net1 C:916-275-0875
Statement of Qualifications
August 2019
Hello ACWA Members:
My name is Pam Tobin and I am asking for your support to be ACWA
Vice President (2020-'21 term). I have more than 15 years of
experience in California water at the local, regional and statewide level.
I have served on the Board of Directors of the San Juan Water District
in Northern California since 2004, including three terms as President of
the Board. I also have served multiple terms as Chair of both the
Sacramento Regional Water Authority and the Sacramento
Groundwater Authority.
As you know, this recent period in California water has presented many
challenges for public water agencies and the elected directors who lead them. In my various roles, I
have engaged in policy deliberations addressing the worst drought in California's history, landmark
groundwater legislation known as SGIVIA, and ongoing efforts to stabilize the Delta. The most
gratifying part of working to find solutions is the relationships I have built.
I value my active participation in ACWA. ACWA is the place where all water agencies come together
to learn, to share and to make a difference as we create strategies and policies that will work for
the 450 public water agency members under the ACWA umbrella. Whether the agencies are from
the north, middle or southern end of the state or serve ag, urban or rural customers, we have more
in common than we think because we all serve the public interest. I have been energized by my
time on the ACWA Board of Directors as the ACWA Region 4 Chair, hashing out key federal issues
and representing ACWA legislative positions on Capitol Hill and thinking about the local issues and
how best to serve customers through participation on the Local Government Committee.
It has been extremely rewarding to work closely with the ACWA Board to devise statewide policies
on everything from safe drinking water access and quality, to conservation and drought
contingency, to providing input to the Newsom Administration on a future water portfolio for
California. Also, I have enjoyed serving as a member of the ACWA Board Steering Committee
carving out a future path for ACWA through a five-year Strategic Plan. As an ACWA-JPIA Board
member and a recently appointed member of its Liability Committee, I have worked to ensure we
are offering the critical insurance services that public water agencies need today and into the
Page 69 of 77
PAMELA TOBIN P
Page 2
future, by securing ACWA-JPIA's financial health and growth. Through these activities, I have been
able to put my personal skills around policy development, collaboration, finance, and conflict
resolution on the table to help make progress.
Those who know me know that I am not afraid to dig into the tough issues. In fact, I relish the
opportunity to work collaboratively with all parties to find the "win-win" outcome. I also am an
independent thinker and can make the tough calls.That is what ACWA is all about. ACWA brings the
issues, the solutions and the people together. This is precisely why I want to use my experience and
skills to help advance ACWA's mission and vision as its vice president.
Serving on the board at San Juan Water District has provided the opportunity to understand both
the wholesale and retail side of the water business. We serve families and businesses. While we
have some of the most senior water rights in California (1853), the agency also is an American River
Division contractor with the Federal Central Valley Project. The agency is active in regional
groundwater management/conjunctive use planning, with issues such as SGMA implementation
which has helped me to better understand the challenges that other agencies experience. My time
working with more than 22 public water agencies, private water companies, cities and counties
through my work with the Regional Water Authority and Sacramento Groundwater Authority has
been another opportunity to build partnerships for collaborative solutions.
So, what do I do in my spare time?You might be surprised to know that I am a long-time realtor and
property developer with over 30 years as a business owner. Understanding the nexus between
land-use planning and water management has been invaluable in my water role and in my
professional life. But my real passion is caring for our four-legged friends. For many years I focused
on showing dogs, but now I rescue them. It is the hardest and best thing I have ever done.
My background: I hail from Laconia, Newz
Hampshire, growing up in the Lakes Region. I
have called California home since 1971. 1 have
been married to my wonderful, supportive
husband for 38 years. I have two grown
children, my oldest son is a senior engineer in
upper management for the City of Los Angeles
and the youngest is an attorney living and
working in Los Angeles. I also have four
grandchildren.
Finally, I did not come to the decision to run for ACWA Vice President lightly. As is sometimes the
case, several ACWA water leaders that I respect came to me and told me that I should throw my hat
in the ring for ACWA VP. Everything I have done to date has prepared me for this moment. I look
forward to meeting with many of you to share my ACWA vision and commitment to you personally
and hope that I can count on your support for ACWA Vice President.
Page 70 of 77
PT
PAMELA TOBIN
petpyrs@surewest.netj C:916-275-0875
With more than 15 years of involvement in local, regional and statewide water issues as an elected and
appointed official, I will bring considerable experience and knowledge to the office of ACWA Vice President
including: water policy development, organizational governance and collaboration/coalition building. I have
a passion for helping agencies and organizations to fulfill their mission and support their customers and
communities. I serve on the San Juan Water District and Regional Water Authority (RWA) Boards; Chair,
Sacramento Groundwater Authority (SGA) and ACWA-Joint Powers Authority Board of Directors and
Liability Committee. I have actively served in ACWA leadership as ACWA Region 4 Chair, and as a member
of the Federal Affairs and Local Government Committees.
Skills
• Financial Leadership • Public Agency and Organizational Governance
• Policy Development • Strategic Planning
• Contract Negotiations • Testimony before State and Federal Agencies/
• Collaboration and Coalition Building Elected Bodies
Related Water Experience
Association of California Water
Agencies Sacramento, CA Chair, Region 4 Board of Directors (2018-2019)
Member, ACWA Board of Directors(2018-2019)
Member, Region 4 Board of Directors(Since 2014)
Member,Federal Affairs Committee(2014-2019)
r Member, BOD Strategic Plan Steering Committee(2019)
Member Local Government Committee (2014-2015)
• Attended ACWA Conferences(2004-2019)
• Attended ACWA's Washington D.C. Conference (2015-2019),
including serving as member advocate in ACWA's lobbying
visits with members of Congress and their staffs,Administration
officials and other D.C. leadership.
ACWA Joint Powers Authority Member,Board of Directors(0112016—Current)
Roseville, CA • Participate in monthly ACWA-JPIA Board meetings. Provide
organizational leadership and collaborate with member
partners to establish long-term goals, strategies and policies.
• Member of the ACWA-JPIA Liability Committee where I
promote financial health and growth.
Page 71 of 77
PAMELA TOBIN ( PT I
Page 2 —-
San Juan Water District
Granite Bay, CA Member,Board of Directors (01/2004—Current)
President(2016, 2012,2007))
San Juan is both a wholesale and retail
agency, with over 10,000 retail connections . Provide leadership and guidance, facilitate solutions and
and serving a total wholesale population of
collaboration on a variety issues including:
over 150,000 in North-Eastern Sacramento
County and Southern Placer County. - District operations and governance
Agency has one of the most senior water - Regional water transfers
rights in California(1853)and is also an - Groundwater/conjunctive use planning
American River Division contractor with - District financial issues and budget
the Federal Central Valley Project - District policies and business practices
Regional Water Authority&
Sacramento Groundwater Authority Member,Board of Directors(01/2004—Current)
Citrus Heights, CA • Represent San Juan WD on the RWA Board since 2004, including
providing leadership as Past Chair(2012) and long-time member
Each Board is comprised of General of the Executive Committee(2011-2014, 2016-current).
Managers and Elected Officials from more • Received 2018 RWA Distinguished Service Award in recognition
than 22 public water agencies,private water of my many years of active service and contributions.
companies, cities and counties • Facilitate open dialogue, resolved conflicts and negotiated
agreements between parties in order to reach win-win solutions
and clarify goals
• Shepherd consensus and collaboration with professional staff
• Serve as current Chair of the Sacramento Groundwater Authority
and Board member since 2004. (Past Chair-2007&2008).
Professional Experience
• Curtis Real Estate—Realtor (2004-Present)
• Property Exchange Pro LLC—Owner, (2015-Present)—Provide comprehensive real estate services for
residential and land markets.
Volunteer & Community Involvement
• Great Pyrenees Rescue—President(1996-Present). Sierra Pacific Great Pyrenees Rescue is a non-profit
organization, charged with saving and restoring health of Great Pyrenees and Great Pyrenees mixed
dogs. In the past 33 years, I rescued over 2,500 dogs through this program.
• 4-H Club of Placer County—Served as Community Leader(1982-1996)
• Alliance of Therapy Dogs—Tester/Observer (20 Years)
Awards
• Regional Water Authority - 2018 Distinguished Service Award
• Volunteer Center of Sacramento—2007 Volunteer Spirit Award, "Sacramento Community Change
Maker"
Page 72 of 77
Pamela Tobin
My Priorities for ACWA
August 2019
1 am often asked, "What is your personal vision for how you hope to contribute to making
ACWA better and more valuable to its members?" Here are my priorities:
• Demystify ACWA: Local public water agencies have an increasing number of challenges
to deal with. ACWA is here to help them, but we must continue to educate them on the
services available through ACWA. I want to be an active ambassador on this front. I am a
people person and enjoy relating to folks from around the state.
• Increase Member Involvement: Keeping member agencies connected to ACWA is truly
a job that is never done. With the major turnover in the water industry, we must be
vigilant to continue to engage members and solicit their input.
• Advance Forest Management and Protect Local Water Agencies: We are making great
progress on securing funding and getting folks up the learning curve on the need to
reduce fire risk and protect our source water. A lesser understood side effect of
catastrophic fires is the burden that it puts on local water agencies who may be
shouldered with the fallout of issues like inverse condemnation. We need to bring
visibility to this issue and protect our members.
• Support the Resiliency Portfolio: Just as ACWA has done through the decades with past
administrations, it must step up to proactively provide constructive and innovative input
to the Newsom Administration's water vision. I am proud of ACWA's work on this and
my involvement.
Pam Tobin— Endorsement Form
I, , endorse Pam Tobin from the San Juan Water
District for the office of Vice President of the Association of California Water Agencies
for the 2020221 term. I give my permission to use my name in support and
endorsement. My personal endorsement does not necessarily represent the position of
my Board, Agency or Organization.
Please return this page to me at petpyrs@surewest.net or fax at 916-791-6955
Page 73 of 77
ITEM NO. 8.2.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst/Board Secretary
SUBJECT:Reschedule or Cancel Regular Board Meeting on December 24,
2019
RECOMMENDATION:
That the Board of Directors consider rescheduling or canceling the regular meeting on
Tuesday, December 24, 2019 due to the Christmas holiday.
PRIOR RELEVANT BOARD ACTION:
The Board routinely reschedules or cancels Board and Committee meetings that conflict with
holidays, conferences, or special events.
Page 74 of 77
ITEM NO. 10.1.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Directors' Reports
The Directors will report on their attendance at the following events:
1.YL Planning Commission - October 9, 2019 (Hawkins - As Needed)
2.WACO Planning Committee - October 15, 2019 (Jones)
3.SAWPA Commission - October 15, 2019 (Jones - As Needed)
4.YL City Council - October 15, 2019 (Nederhood)
5.MWDOC Board - October 16, 2019 (Nederhood)
6.OCWA Luncheon - October 16, 2019 (Jones/Nederhood)
7.OCWD Board - October 16, 2019 (Jones)
8.ACWA Regulatory Summit - October 17, 2019 (Miller)
Page 75 of 77
ITEM NO. 12.1.
AGENDA REPORT
MEETING DATE:October 22, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Meetings from October 23 - December 31, 2019
ATTACHMENTS:
1.Board of Directors' Activities Calendar
Page 76 of 77
Board of Directors Activity Calendar
Event Date Time Attendance_by_
October
MWDOC/OCWD Joint Planning Committee Wed, Oct 23 8:30 AM TBD
OCSD Board Wed, Oct 23 6:00 PM Hawkins
YL Planning Commission Wed, Oct 23 6:30 PM Hawkins (As Needed)
ISDOC Thu, Oct 24 11:30 AM Hawkins/Jones/Nederhood
OCSD State of the District Fri, Oct 25 8:00 AM Hawkins/Nederhood
Joint Committee Meeting with City of Placentia Tue, Oct 29 3:30 PM Jones/Hawkins
November
WACO Fri, Nov 1 7:30 AM TBD
ISDOC Executive Committee Tue, Nov 5 7:30 AM Nederhood
SAWPA Commission Tue, Nov 5 9:30 AM Jones (As Needed)
YL City Council Tue, Nov 5 6:30 PM Jones
MWDOC Board Wed, Nov 6 8:30 AM Nederhood
OCWD Board Wed, Nov 6 5:30 PM Jones
YL State of the City Wed, Nov 6 5:30 PM Jones/Nederhood
Board of Directors Regular Meeting Tue, Nov 12 6:30 PM
OC LAFCO Wed, Nov 13 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Nov 13 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Nov 19 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Nov 19 9:30 AM Jones (As Needed)
YL City Council Tue, Nov 19 6:30 PM Hawkins
MWDOC Board Wed, Nov 20 8:30 AM Nederhood
OCWA Luncheon Wed, Nov 20 11:30 AM TBD
OCWD Board Wed, Nov 20 5:30 PM Jones
OCSD Board Wed, Nov 20 6:00 PM Hawkins
Interagency Committee Meeting with MWDOC and OCWD Mon, Nov 25 4:00 PM Jones/Hawkins
Board of Directors Regular Meeting Tue, Nov 26 6:30 PM
YL Planning Commission Wed, Nov 27 6:30 PM Hawkins (As Needed)
District Offices Closed Thu, Nov 28 7:00 AM
December
ACWA-JPIA Fall Conference Mon, Dec 2 8:00 AM Jones
ISDOC Executive Committee Tue, Dec 3 7:30 AM Nederhood
ACWA Fall Conference Tue, Dec 3 8:00 AM Jones
ACWA-JPIA Fall Conference Tue, Dec 3 8:00 AM Jones
ACWA Groundwater Committee Tue, Dec 3 10:00 AM Jones
ACWA Energy Committee Tue, Dec 3 1:00 PM Miller
ACWA Water Quality Committee Tue, Dec 3 3:00 PM Miller
YL City Council Tue, Dec 3 6:30 PM Hall
ACWA Fall Conference Wed, Dec 4 8:00 AM Jones
MWDOC Board Wed, Dec 4 8:30 AM Nederhood
OCWD Board Wed, Dec 4 5:30 PM
ACWA Fall Conference Thu, Dec 5 8:00 AM Jones
ACWA Fall Conference Fri, Dec 6 8:00 AM Jones
Board of Directors Regular Meeting Tue, Dec 10 6:30 PM
CRWUA Annual Conference Wed, Dec 11 8:00 AM Nederhood
OC LAFCO Wed, Dec 11 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Dec 11 6:30 PM Hawkins (As Needed)
CRWUA Annual Conference Thu, Dec 12 8:00 AM Nederhood
WACO Fri, Dec 13 7:30 AM TBD
CRWUA Annual Conference Fri, Dec 13 8:00 AM Nederhood
WACO Planning Committee Tue, Dec 17 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Dec 17 9:30 AM Jones (As Needed)
YL City Council Tue, Dec 17 6:30 PM Miller
MWDOC Board Wed, Dec 18 8:30 AM Nederhood
OCWA Luncheon Wed, Dec 18 11:30 AM TBD
OCWD Board Wed, Dec 18 5:30 PM Jones
OCSD Board Wed, Dec 18 6:00 PM Hawkins
District Offices Closed Tue, Dec 24 7:00 AM
Board of Directors Regular Meeting* Tue, Dec 24 6:30 PM
Disrict Offices Closed Wed, Dec 25 7:00 AM
*May be rescheduled or cancelled. As of October 15, 2019
Page 77 of 77
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
ITEM NO. 8.1.
rn
,-A
R .9
Irvine Ranch OCT 21 2l,'13
WATER DISTRICT
YORBA LiNU; uiS I iiICT
BY
October 14, 2019
Board of Directors
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885
Dear President and Members of the Board:
I am pleased to share with you that the Association of California Water Agencies (ACWA)
Nominating Committee has selected me as their recommended candidate to serve in the role of
ACWA President for the 2020-2021 term. I am excited about having the continued opportunity to
play a leadership role in ACWA and represent your water agency and the other 457 ACWA member
agencies in addressing California's increasingly complex water issues. I am writing to respectfully
request your agency's support for my candidacy during the ACWA Officer Election at our fall
conference.
My experience in serving as the ACWA Vice President the past two years, in addition to
participating on various ACWA committees and in numerous events over the years,has shown me
that it is the people that make the difference in the success of our statewide organization. The
diversity among water agencies—north/south, east/west, large/small, ag/urban, coastal/mountain,
desert/forest—provides a stellar example of the value of collaboration. Statewide, ACWA member
agencies have the expertise to solve almost any water issue when given the opportunity. One of the
things I enjoy most about being a part of ACWA is being able to learn from water experts from each
of our regions. Together we are a mighty force throughout California and together we can solve
difficult issues to the benefit of all Californians.
I have attached a brief summary of my experience. While this experience is indeed important, what I
treasure most is having the support of people whom I respect within ACWA—past presidents, fellow
ACWA Board members, friends from other water agency boards, general managers and district staff.
Many agencies have already indicated support for my candidacy, and I am very grateful for their
early votes of confidence. I respectfully ask for an opportunity to represent the best interests of water
agencies throughout California and ask for your agency's vote. I look forward to seeing you at our
fall conference in San Diego. Thank you in advance for your support. Please contact me if you have
any questions about my candidacy at 714-227-2869.
Respectfully,
Steven E. LaMar
Director
Enclosure: Statement of Qualifications
Irvine Ranch Water District•15600 Sand Canyon Ave.,Irvine,CA 92618•Mailing Address:P.O.Box 57000,Irvine,CA 92619-7000•949-453-5300•www.irwd.com'
MATERIALS SUBMITTED BY: Annie Alexander
MEETING DATE: October 22, 2019
ITEM NO. 8.1.
STEVEN E. LAMAR
Statement of Qualifications for President
Association of California Water Agencies
• Inclusive Leadership
• Active Advocacy
• Strong Commitment to the Water Community
"Seeing things from all perspectives and working together to
make a difference. This is not only the best way to forge
alliances and make tough policy decisions, it's essential for
good governance."
�W�L—,.a.'I'L_._II i 1__' L __.L_ _._ __ 1 -11 . L. I . 1 1, ... I 111,.111.11
Inclusive Leadership: Experience that Counts
Steve LaMar has been a member of the Irvine Ranch Water District(IRWD)Board of Directors since early
2009, serving multiple terms as Board President. In past elections,he received support and endorsements from
both the business community(e.g.,Orange County Business Council,Building Industry Association) and
environmental groups (e.g.,Orange County League of Conservation Voters, Sierra Club).
Mr. LaMar has also served in leadership roles for the Association of California Water Agencies(ACWA).He
is currently Vice President,past Chair of the ACWA Federal Affairs Committee, and a member of ACWA's
Executive Committee. He is a past Chair of ACWA's Headwaters Task Force. Mr. LaMar has served on the
board of directors of several other water-related organizations, including the National Water Resources
Association(representing 17 Western states),the Southern California Water Coalition, CalDesal,and the
National Water Research Institute.
Beyond his water industry involvement, Steve has held leadership positions at a wide range of organizations,
such as President of the Natural Communities Coalition of Orange County, a nonprofit organization
responsible for implementing California's first natural community conservation plan and for protecting 37,000
acres of habitat. He was a past leader in the California Building Industry Association,where he chaired both
the Water Resources Committee and the Government Affairs Committee.
Active Advocacy:Not Just Words
Mr. LaMar has a history of advocating for ACWA's policies and initiatives in his current role as an ACWA
officer and through service on numerous ACWA committees. He currently chairs ACWA's Water Resilience
Portfolio Working Group to develop ACWA's recommendations to the Newsom Administration and the
ACWA Board Steering Committee to draft ACWA's first five-year strategic plan.
A Long-Term Commitment to the Water Community: Live What You Believe
Steve's commitment to the water community pre-dates his joining the Board of IRWD. He worked on the
Delta Vision Stakeholders Coordinating Group as a business representative,the AB 2717 Landscape Task
Force as the chair of the Economics Work Group,the 2005 and 2009 Advisory Committees for the California
Water Plan,the State Water Desalination Task Force,and Governor Davis' Drought Advisory Panel.
Serving on the Board of IRWD has provided Mr. LaMar with the knowledge and understanding of what goes
into providing retail water service to a broad and diverse community. He has a Bachelor of Arts in Political
Science from Pittsburg State University and an Environmental Management Institute Certificate from the
U.S.Environmental Protection Agency.
tl111 I 1 11 11 1 1111 1 11 1 1 11 Hill I
Irvine Ranch Water District is a large retail water and sewer agency in Orange County, California serving over 400,000
residents in a 180-square-mile area, with ap roximately 115,000 water and sewer service connections.
MATERIALS SUBMITTED BY: Annie Xllexander
MEETING DATE: October 22, 2019
ITEM NO. 8.1.
P.O. Box 2157 9935 Auburn Folsom Road Granite Bay, CA 95746 '. 916-791-0115 sjwd.org SAN JUAN WATE%.%
S I N C E 1 8 5 4
RECEWED Pamela Tobin, Director
Board Chair/President 0 C T 2 2 2019
October 18,2019
Yorba Linda Water District YORBA LINDA l<<f T R DISTRICT
PO Box 309 BY
Yorba Linda, CA 92885
Dear ACWA Member Agency Board Chairs and Presidents:
I wanted to inform you that I will be nominated from the floor for the office of ACWA Vice President
during the General Session Membership Meeting on December 41", at the ACWA Fall Conference.
I feel strongly that I am the best candidate to bring the experience and leadership needed to help ACWA
fulfill its vision and mission. Consequently,I believe I have an obligation to the ACWA membership to
continue to offer myself to serve in this important role.
GO TO THE FOLLOWING WEB ADDRESS TO ACCESS MY STATEMENT OF QUALIFICATIONS,CURRICULUM
VITAE,AND MY PRIORITIES FOR ACWA: htfps://www.sjwd.orL,/Pam-tobin-for-acwa-vp
Many ACWA members across the State--north and south, ag and urban-have also encouraged me to
continue my bid for ACWA Vice President.Among those urging me to continue my candidacy are former
ACWA Presidents:Jerry Gladbach and Bette Boatmun. They and others have told me that they value my
15 years of experience in California water,the leadership roles I have played and my active participation in
ACWA and ACWA-JPIA over the last several years.
I would appreciate YOUR AGENCY'S VOTE at conference in support of my candidacy for ACWA Vice
President. PLEASE BE SURE TO DESIGNATE AND DIRECT YOUR DELEGATE TO CAST YOUR VOTE FOR ME.
Information regarding the voting process, the delegate designation form, and a facsimile of the ballot your
delegate will receive at conference may also be found at the web address above.
I would be pleased to speak to you and your Board colleagues to provide more information about myself
or answer any questions you might have. I welcome and invite such a conversation.
Thank you for your consideration.
Sincerely,
Pam Tobin
Director,San Juan Water District
Chair,ACWA Region 4;Director,ACWA-JPIA
916-275-0875 1 Petvvrs@surewest.net
M Aft RIAM66MAWtt8 y S%M[W'A'419' rffer
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
Yorba Linda
Water District
Proposed PFOA and PFOS Treatment Plant
Implementation Strategy
10/22/2019
Presented by:
Rosanne Weston
Engineering Manager
10/22/19 `� `�orba ti -t- V
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
-
r—
PFOA PFOS Treatment Plant Schedule
19 Month Schedule
2.5 months 4.5 months 12 months
Design, Permitting
Prepare ; and Construction of
RFP, Execute PFAS Treatment
Evaluate Owner's
Plant
Owner's Rep State to Prepare RFP,
Rep Contract Lower AdvertisePlant
Proposals ; Early Purchase ;
Response and Award ; of Vessels and Commissioning,
Levels Design-Build Contract Media Startup and Staff
Conduct YLWD/OCWD Q1 2020 Training ;
Reimbursement
Pilot MOU &
Test � Staff to obtain ,
Agreement Treatment
Plant
Certification '
10/22/19 J, `1orba-R—ndt IN ow
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
r-
Progress to Date
✓ Increased knowledge base
✓ Vendors, consultants, webinars, conferences, research
✓ Plant tours and discussions with Owners
✓ Obtained OCWD staff buy-in for treatment reimbursement
✓ Evaluated treatment technologies
✓ Assessed project delivery methods
✓ Prepared preliminary plant layout
✓ Negotiated "free" pilot test
10/22/19 —'Sba Ind; dV
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
7kL7r-
Meetings
• and Vendors
• CDM-Smith • Aqueous Vets
• ECT2 • Purolite
• HDR • Evoqua
• Kennedy-Jenks • Filtronics
• Jacobs
��
i
10/22/19 ��ba 1nd;_V
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
Treatment Plant Tours
A
k
yz^
4
f
r'
+a
,.: Riverside Tippecanoe GAC/IX Plant
�? San Bernadino, CA
Nut Plains GAC Plant
Rancho Cordova, CA
Chino I Desalter R0/1X Plant
Chino, CA
10/22/19 �bariel�-dV1.�
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
r, C) t-
State to Lower Response Levels
• Anticipated date: First Quarter of 2020
• Current Response Levels: PFOA + PFOS = 70 ppt
• Anticipated Response Levels: PFOA = 10 ppt
PFOS = 40 ppt
• OCWD proposed Response Levels: PFOA = 20 ppt
PFOS = 50 ppt
10/22/19 `�orbaif ncl -
Wv. '�- _ •� it •�' li.
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
r-
YLWD/OCWD Reimbursement Agreement
• November 2019 OCWD Board Meeting
— Approval on General Terms
— 100% CA P EX
— Up to 50% OPEX (maximum $75/ac-ft)
• December 2019
— OCWD finalize Agreement with YLWD
— Based on non-detect or below Response Level?
Ai1
10/22/19 'rib a Win- l� V
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
A.
- -``
IX Treatment Plant Comprehensive Updated Cost Estimate
Total Estimated Cost = $35 Million
(Does not include pre-filtration for iron, manganese and arsenic to be evaluated during Pilot Test)
• Design and Construction Management (Owner's Rep and Design-Build Consultant)
• Mobilization
• Pretreatment (bag filters) for Total Suspended Solids
• Piping, including paint above ground piping in YLWD-specified color
• Concrete Pad for treatment plant
• IX Treatment Plant Construction
• All mechanical equipment and piping for Treatment Plant
• Booster Pump Station
• Electrical
• Instrumentation
• SCADA Programming
• Contractor mark-ups
• Contingency
10/22/19 Yorba Linda Water District 8
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
I
.• - - I .
.0
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Offsite Wells '�
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a
•
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12
LZ
epi - _ `�--'! � �i a•■ y i �D .
a T5(D
18
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Mira►oma •
Proposed PFAS Treatment Plant
mom
12
a —ilk
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•
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ITEM NO. 9_ .1.
Well 12 444wWell 7
1949 1950
� - 1,110 gpm #F 1,330 gpm ;
N 0-
PFOA=19.2
`f PFOA=23.3
Well 1
- Fe=<14 1950
t
Mn= <0.8 , Mn= 0 94 1 600gp m
- ._ As= 4.2 As= 3 6
PFOA=19.1
,«,
: Fe=18
7 Well 18 1 Wit' �; Mn- <0.8
r rr±n i
2002 Well 19 As= 4.1
- 2,340 gpm - 2004 Well 5
PFOA=19.8 1,650 gpm 1950 4
Fe=<14 PFOA=21.1 _
Mn= 2.9 Fe=<14 1,840 gpm d
PFOA=21.6 #:1
As= 2.1 Mn= 0.99 Fe=<14 +�
As= 2.4
Mn= 1.6 I
As= 4.0 I !�
y
Wel --
1929
01929
1,53C gpm ~- ,
PFOA=23
Fe=<14 --- �� --
Mn= 0.97
., ., � Offsite `
As= 3.7 } 04) Wells
� I a t a� � ••1�•:
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
•
Hq Offsite Wells '`_ `
j�
-
Mw.
IL
Li- •,X:+� '�.. �,'Aj` , - �I,w'o� _ _ n• Cf I�V I I I CI F1�` - D
:°
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ow
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z. � � ��� _ PSI . ; � � -'}'�., •
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'� 1 1 • i
0
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ANBasin
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Warner
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• �� rr A
.- a
ITEM NO. 9.1.
F Project Delivery Options
Lump Sum Design-Build- Design-Build-
Construction "Progressive" Design-Build Operate/Own/ Operate/Finance
Design-Bid-Build Management at Design-Build (Prescriptive and Transfer DBO/F or P3
(DBB) Risk (CMAR) (PDB/GMP) Performance) (DBO/OT) ( )
A
1 1
Trade
Subcontractors
Trade •
Subcontractors ,. • '
Traditional Delivery 1 • Alternative Delivery
MCI-
-- - -
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10/22/19 c-,> —'S;bat-in-de-W _ 1.�+
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
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Design-Build and Alternative Delivery Models Are
Becoming Popular in Water Industry Nationwide
• Metro Wastewater Reclamation District
Northern Treatment Plant - ------
• Davis-Woodland Water Supply Project DBO, #' • „O,
Woodland, CA
�a
• Clovis WWTP and Water Reuse Facility DBO, -- ' * F
Clovis, CA
I
• Twin Oaks Valley WTP DBO, Twin Oaks, CA • ----- } ___-
• San Jose Cogeneration Facility PDB, San JOSE -
t •
CA —
• San Jose Headworks Facility PDB, San Jose,
CA
• Camp Pendleton Advanced Water Treatmen
Facility PDB, CA
• Pima County Tres Rios and Agua Nueva
• City of Goodyear WTP
10/22/19 Yorba Linda Water District 16
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
♦ Well established, familiar, linear process that is proven to work Client/Owner
♦ Distinct milestones to ensure expected results Architect/
♦ Design completed before bidding
❑ Engineer
General
♦ Bidding completed before construction ❑ Contractor
♦ Traditional "cast" of participants
VIR
� - Wnstruction Services
0 construction
Procure Design/CM Bid Construction Project Startup
Consultant -selection based on price
-selection based on (with exceptions)
qualifications, technical
approach
10/22/19 Yorba Linda Water District 17
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
Progressive Design-Build Procurement
Concurrent activities reduce schedule —
•
construction can start before design is complete
Pricing "progressively" developed as design evolves Client/Owner
GMP, Lump Sum, and Shared Savings options Perf. Criteria
Hard-bid "off-ramp" if construction pricing not acceptable ❑ Developer
New cast of participants i Design-
Option to Combine RFQ and RFP process ❑Trade Builder
Subcontractors
o
Define Perform nc riteria Tech Support Verify GMP** Inspection
RFQ-defines i Select from qualified firms
qualifications criteria; -selection based on Agree on GMP or Lump
short lists qualified firms qualifications Sum - based on
collaborative developed
scope and design
Guaranteed
Maximum Price Yorba Linda Water District
10/22/19 18
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
r r _3
3
- f-
Benefits of Using
Progressive Design-Build Approach
• Best Value Selection of Suppliers and Subcontractors
— Competitive (market) pricing and other best value criteria
— Single point of responsibility — reduces finger pointing and disputes
• Early Cost Certainty and Cost Savings
— Early Cost Knowledge and Guaranteed Maximum Price
— Early bidding of suppliers and sub-contractors (at 50% design)
— Flexibility to make mid-stream adjustments to meet budget
— Opportunity for more value engineering to meet Owner's budget
— Reduced risk and contingencies
• High-Level Design Control
— Owner involvement in design progression — reduces change orders and disputes
— Best Value Selection — qualified contractor building the project
— Ensured self-performance competitiveness via 3rd party validation
— Performance Guarantee
• Schedule Certainty and Schedule Enhancement
— Shortens schedule and is "set in stone"
— Early purchase of critical path equipment and media
10/22/19 Yorba Linda Water District 19
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
__. _ _
kk Staff Recommendation
Issue RFP and Select Owner's Representative NOW
• Phase 1 Scope:
— Coordination Assistance with Pilot Test
— Evaluation of Strategy/Plan
— Preparation of Design-Build RFP
• Phase 2 Scope:
— Issuance of Design-Build RFP
— Assistance with Proposal Evaluation/Award
— Project Management, Engineering, Inspection Services and Project
Commissioning
10/22/19 Yorba Linda Water District 20
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019
ITEM NO. 9.1.
-
r—
PFOA PFOS Treatment Plant Schedule
19 Month Schedule
2.5 months 4.5 months 12 months
Design, Permitting
and Construction of
Prepare Execute PFAS Treatment
RFP for Owner's Plant
Owner's Rep State to Prepare RFP,
Rep Contract Lower Advertise Plant
Early Purchase ;
Response and Award ; of Vessels and Commissioning,
Levels Design-Build Contract Media Startup and Staff
Conduct YLWD/OCWD Q1 2020 Training ;
Reimbursement
Pilot MOU &
Test � Staff to obtain ,
Agreement Treatment
Plant
Certification '
10/22/19 J, `1orba-R—ndt IN ow
MATERIALS SUBMITTED BY: Rosanne Weston
MEETING DATE: October 22, 2019