HomeMy WebLinkAbout2019-11-12 - Board of Directors Meeting Agenda Packet (B)AGENDA
YORBA LINDA WATER DISTRICT
REGULAR BOARD OF DIRECTORS MEETING
Tuesday, November 12, 2019, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Brooke Jones, President
Phil Hawkins, Vice President
Andrew J. Hall, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a twothirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Federal and State Legislative Update
6. PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed
on the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
7. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
7.1.Minutes of Board of Directors Special and Regular Meetings Held October 22,
2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,119,828.71.
Page 1 of 50
7.3.Purchase of 2020 Kenworth Dump Truck
Recommendation: That the Board of Directors authorize the General Manager
to purchase a 2020 Dump Truck from Inland Kenworth Montebello in the
amount of $118,416.21.
7.4.Unaudited Financial Statements for First Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the Unaudited
Financial Statements for First Quarter of Fiscal Year 2020.
7.5.Directors' and General Manager Fees and Expenses Report for First Quarter
of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the Directors'
and General Manager Fees and Expenses Report for First Quarter of Fiscal
Year 2020.
7.6.Award of Construction Contract for 2019 Sewer Main CIPP Rehabilitation
Project
Recommendation: That the Board of Directors award the Construction
Contract for the 2019 Sewer Main CIPP Rehabilitation Project to Insituform
Technologies, LLC for $271,740.70, Job No. J201939S.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time
permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting
and consider formal action at another meeting. This portion of the agenda may also include items for
information only.
8.1. Draft Policy for Discontinuation of Residential Water Service (SB 998)
8.2. Status of Operations Activities
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. Directors' Reports
9.2. General Manager's Report
9.3. General Counsel's Report
9.4. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled Monday, November 25, 2019 at 4:00 p.m.
Page 2 of 50
10.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00 p.m. at
YL City Hall.
10.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Minutes of the meeting held Tuesday, October 29, 2019 at 3:30 p.m. to
be provided when available.
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00 p.m.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from November 13 December 31, 2019
12. ADJOURNMENT
12.1. The next Regular Board Meeting will be held Tuesday, November 26, 2019.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at
6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Nonexempt materials related to open session agenda items that are distributed to a majority of the Board or
Committee less than seventytwo (72) hours prior to the meeting will be available for public inspection in the lobby
of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular
business hours. When practical, these materials will also be available on the District’s website
(http://www.ylwd.com/). (GC 54957.5)
Accommodations for the Disabled
Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24
hours in advance. (GC 54954.2(a))
Page 3 of 50
ITEM NO. 7.1.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of Board of Directors Special and Regular Meetings Held
October 22, 2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Draft Meeting Minutes (Special)
2.Draft Meeting Minutes (Regular)
Page 4 of 50
Minutes of the YLWD Board of Directors Special Meeting Held October 22, 2019, 2019 at 5:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, October 22, 2019, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 5:30 p.m.
2.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
Andrew J. Hall Annie Alexander, Executive Assistant/Board Secretary
J. Wayne Miller, PhD
Al Nederhood
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3.PUBLIC COMMENTS
None.
4.ACTION CALENDAR
4.1.Determination of Agency Designated Representative
Director Hall made a motion, seconded by Director Hawkins, to identify
Andrew Gagen, General Counsel, as the District’s designated
representative to negotiate an amendment to the present employment
agreement with the General Manager in accordance with Government
Code Section 54957.6(a). Motion carried 5-0-0-0.
5.CLOSED SESSION
The meeting was adjourned to Closed Session at 5:31 p.m. All Directors were
present. Also present were General Manager Marcantonio, Assistant General
Manager Barbre, and General Counsel Gagen.
Page 5 of 50
Minutes of the YLWD Board of Directors Special Meeting Held October 22, 2019, 2019 at 5:30 p.m.2
2019-XXX
The following items were taken out of order.
5.3.Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Number of Potential Cases:Unknown
General Manager Marcantonio and Assistant General Manager Barbre left the
Closed Session prior to discussion of the following items.
5.1.Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title:General Manager
5.2.Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative:Andrew Gagen, General Counsel
The Board then reconvened in Open Session at 6:35 p.m. General Counsel
Gagen reported that no action was taken during Closed Session that was
required to be reported under the Brown Act.
5.ADJOURNMENT
5.1.The meeting adjourned at 6:35 p.m.
Annie Alexander
Board Secretary
Page 6 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, October 22, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:35 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Andrew J. Hall Brett Barbre, Assistant General Manager
J. Wayne Miller, PhD John DeCriscio, Operations Manager
Al Nederhood Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Pasquale Talarico, Director of Public Affairs
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
Divya Agrawalla, Principal Engineer
Annie Alexander, Executive Asst/Board Secretary
Paige Appel, Accounting Assistant II
Danielle Logsdon, Senior Engineer
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
Fred Soroushian, Vice President, Jacobs Engineering Group
Phil Sudol, Director Growth & Sales/Design Build, Jacobs Engineering Group
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
5.INTRODUCTIONS AND PRESENTATIONS
Finance Manager Lugo introduced newly hired Accounting Assistant II, Paige
Appel, and provided the Board with an overview of Ms. Appel’s background and
work experience. The Board welcomed Ms. Appel to the District.
Page 7 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.2
2019-XXX
5.1.Elected Official Liaison Reports
None.
5.2.Federal and State Legislative Update
Staff reported on activities associated with a press conference scheduled
October 30, 2019 for the newly constructed heli-hydrant. Staff also
responded to questions from Director Miller regarding potential community
outreach activities in preparation for the upcoming release of a water
industry related movie and patenting staff improvements made to the heli-
hydrant.
6.PUBLIC COMMENTS
Julia Schultz, resident, thanked the Board for the brief presentation on the heli-
hydrant at the recent Yorba Linda City Council meeting. Staff then responded to
questions from Ms. Schultz’s regarding maintenance of the heli-hydrant.
7.CONSENT CALENDAR
Director Nederhood requested to remove Item No. 7.3. from the Consent
Calendar for separate action.
Director Hall made a motion, seconded by Director Miller, to approve the
remainder of the Consent Calendar. Motion passed 4-0-0-1 on a Roll Call vote
with Director Hawkins being absent.
7.1.Minutes of the Board of Directors Special and Regular Meetings Held
October 8, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,628,500.88.
7.4.Cash and Investment Report for Period Ending September 30, 2019
Recommendation: That the Board of Directors receive and file the Cash
and Investment Report for period ending September 30, 2019.
Page 8 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.3
2019-XXX
7.5.Revise Budgeted Positions for the Remainder of Fiscal Year 2020
Recommendation: That the Board of Directors adopt Resolution No.
2019-XX ratifying the Budgeted Positions for the remainder of Fiscal Year
2020 and rescinding Resolution No. 2019-20.
7.6.Amend the Personnel Manual for Unrepresented Employees
Recommendation: That the Board of Directors adopt Resolution No.
2019-XX amending Exhibit A of the Personnel Manual for Unrepresented
Employees for the remainder of Fiscal Years 2019-2023.
7.7.Amend District’s Conflict of Interest Code
Recommendation: That the Board of Directors adopt Resolution No.
2019-XX adopting a Conflict of Interest Code which supersedes all prior
Conflict of Interest Codes and amendments previously adopted.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.3.Budget to Actual Reports for Month Ending September 30, 2019
Staff responded to questions from Director Nederhood regarding key
information contained in these reports.
Director Nederhood made a motion, seconded by Director Hall, to receive
and file the Budget to Actual Reports for month ending September 30,
2019. Motion carried 4-0-0-1 with Director Hawkins being absent.
8.ACTION CALENDAR
8.1.Election for Association of California Water Agencies (ACWA President
and Vice President for 2020-2021 Term
The Board briefly discussed the candidates.
Director Nederhood made a motion, seconded by Director Hall, to
authorize President Jones as primary and Director Miller as alternate to
cast the District’s ballot for ACWA President and Vice President at the Fall
Conference on Wednesday, December 4, 2019. Motion carried 4-0-0-1
with Director Hawkins being absent.
Page 9 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.4
2019-XXX
8.2.Reschedule or Cancel Regular Board Meeting on December 24, 2019
Director Hall made a motion, seconded by Director Miller, to cancel the
Regular Meeting on Tuesday, December 24, 2019 due to the Christmas
holiday. Motion carried 4-0-0-1 with Director Hawkins being absent.
9.DISCUSSION ITEMS
9.1.Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
Staff provided a presentation to the Board regarding the implementation
strategy for the proposed treatment plant. This included an overview of a
19-month schedule, planned pilot testing, progress to date, meetings with
consultants and vendors, tours of other treatment plants, anticipated lower
response levels, and terms of the draft reimbursement agreement with
Orange County Water District (OCWD). Staff then reviewed estimated
costs for construction of the proposed plant and potential locations for
pretreatment, the plant itself, a booster pump station, and reverse osmosis
plant if needed. Staff also touched on testing results of the District’s wells.
Staff then presented three options for project delivery and the benefits of
utilizing a design-build approach. Staff then recommended the immediate
issuance of a Request for Proposal (RFP) for and subsequent selection of
an owner’s representative to begin working on Phase I of the project.
Lengthy group discussion followed. It was the consensus of the Board
that staff move forward with the issuance of an RFP for and selection of
an owner’s representative.
Staff then responded to questions from members of the audience
regarding the proposed treatment plant and community outreach and
education efforts related to PFAS. Fred Soroushian and Phil Sudol
representing Jacobs Engineering Group briefly commented on the
proposed project.
10.REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1.Directors' Reports
The Directors noted their attendance at the listed meetings and events.
Page 10 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.5
2019-XXX
10.2.General Manager's Report
General Manager Marcantonio asked each of the managers to report on
activities within their respective departments. Engineering Manager
Weston noted the District had received a certificate of appreciation for
collaborating with the US Geological Survey on the Groundwater Ambient
Monitoring and Assessment Program-Priority Basin Project.
10.3.General Counsel’s Report
None.
10.4.Future Agenda Items and Staff Tasks
None.
11.COMMITTEE REPORTS
11.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled Monday, November 25, 2019 at 4:00
p.m.
11.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 4:00
p.m. at Yorba Linda City Hall.
11.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Tuesday, October 29, 2019 at 3:30 p.m.
at Placentia City Hall.
12.BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1.Meetings from October 23 – December 31, 2019
The Board made no changes to the activity calendar.
Page 11 of 50
Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 6:30 p.m.6
2019-XXX
13.ADJOURNMENT
13.1.The meeting was adjourned at 8:27 p.m.
Annie Alexander
Board Secretary
Page 12 of 50
ITEM NO. 7.2.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Richard Cabadas, Accounting Assistant II
SUBJECT:Payment of Bills, Refunds, and Wire Transfers
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of
$1,119,828.71.
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
BACKGROUND:
The items on this disbursement list include: a check of $55,555.46 to Aqua Metric Sales Co.
for operations work material; a check of $70,760.37 to the City of Anaheim for September
2019 electricity charges at multiple locations; a check of $46,997.60 to George Chevrolet for a
2020 Chevrolet Tahoe; a check of $53,580.00 to Superior Tank Co. for a 2700 gallon storage
tank for J2019-36 Heli-project; a wire of $16,414.44 to So. California Edison for September
2019 electricity charges at multiple locations; a wire of $76,146.76 to So. California Edison for
September 2019 electricity at multiple locations; and a wire of $45,481.59 to So. California
Gas Co. for September 2019 gas charges at multiple locations. The balance of $204,448.84 is
routine invoices.
The Accounts Payable check register total is $569,385.06, Payroll No. 21 total is $290,801.48,
and Payroll No. 22 is $259,642.17; where the total disbursements for this agenda report is
$1,119,828.71. A summary of the disbursements is attached.
PRIOR RELEVANT BOARD ACTION:
Page 13 of 50
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
1.Cap Sheet
2.Check Register
3.Credit Card
Page 14 of 50
Summary of Disbursements
November 12, 2019
CHECK NUMBERS:
11/12/2019 Computer Checks 75093-75193 $ 431,342.27
____________
$ 431,342.27
WIRES:
W 102919 So. California Edison $ 16,414.44
W 10182019A So. California Edison $ 76,146.76
W 10182019 So. California Gas Co. $ 45,481.59
____________
$ 138,042.79
TOTAL OF CHECKS & WIRES $ 569,385.06
PAYROLL NO. 21:
Direct Deposits $ 176,679.33
Third Party Checks 7267-7275 $ 24,993.06
Payroll Taxes $ 48,122.49
EFT – CALPERS #21 & TASC #21 $ 41,006.60
$ 290,801.48
PAYROLL NO. 22:
Direct Deposits $ 187,280.34
Third Party Checks 7276-7280 $ 21,118.72
Payroll Taxes $ 51,243.11
$ 259,642.17
TOTAL OF PAYROLL $ 550,443.65
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 1,119,828.71
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF NOVEMBER 12, 2019
==================================================================.
Page 15 of 50
Check No.Date Vendor Name Amount Description
075093 11/12/2019 BRIAN M CRAWFORD 38.24 CUSTOMER REFUND
075094 11/12/2019 MARK GAY 191.91 CUSTOMER REFUND
075095 11/12/2019 PAUL OLIVARES 18.36 CUSTOMER REFUND
075096 11/12/2019 PACIFIC LEGACY 253.61 CUSTOMER REFUND
075097 11/12/2019 JOE L FRIZELL 108.99 CUSTOMER REFUND
075098 11/12/2019 ERIN WILSON 34.37 CUSTOMER REFUND
075099 11/12/2019 RONALD HAYES 97.86 CUSTOMER REFUND
075100 11/12/2019 VINCE BAUERLEIN 11.31 CUSTOMER REFUND
075101 11/12/2019 PATRICK VAIL 121.91 CUSTOMER REFUND
075102 11/12/2019 CITY OF YORBA LINDA 106.19 CUSTOMER REFUND
075103 11/12/2019 RICHARD COSNER 113.65 CUSTOMER REFUND
075104 11/12/2019 KRISTIN COSSEL 157.02 CUSTOMER REFUND
075105 11/12/2019 CAPROCK PARTNERS MANAGEMENT, INC.167.60 CUSTOMER REFUND
075106 11/12/2019 HARVEST REALTY DEVELOPMENT 413.80 CUSTOMER REFUND
075107 11/12/2019 PATRICK CRAWLEY 144.89 CUSTOMER REFUND
075108 11/12/2019 LOMAVISTA362017,LLC 51.61 CUSTOMER REFUND
075109 11/12/2019 RYAN NICHOLS 165.76 CUSTOMER REFUND
075110 11/12/2019 WINNIE FLEEMAN 158.34 CUSTOMER REFUND
075111 11/12/2019 HARVEST REALTY DEVELOPMENT 187.13 CUSTOMER REFUND
075112 11/12/2019 KATE CARDENAS 152.79 CUSTOMER REFUND
075113 11/12/2019 MEGAN COOKE 148.13 CUSTOMER REFUND
075114 11/12/2019 JANICE CLARK 89.84 CUSTOMER REFUND
075115 11/12/2019 OFRS 937.80 CUSTOMER REFUND
075116 11/12/2019 SPECTRUM MANAGEMENT 339.70 CUSTOMER REFUND
075117 11/12/2019 TOP SHELF REALTY 421.60 CUSTOMER REFUND
075118 11/12/2019 LOLA CASTRUITA 91.59 CUSTOMER REFUND
075119 11/12/2019 HUI LI 202.80 CUSTOMER REFUND
075120 11/12/2019 ONYX PAVING CO. INC.160.20 CUSTOMER REFUND
075121 11/12/2019 ROCHELLE LAMM 169.85 CUSTOMER REFUND
075122 11/12/2019 KAISAIER AYISAIHAIER 10.36 CUSTOMER REFUND
075123 11/12/2019 HARVEST REALTY DEVELOPMENT 365.34 CUSTOMER REFUND
075124 11/12/2019 FRANCISCO ESQUIVEL 86.01 CUSTOMER REFUND
075125 11/12/2019 HODGINS FAMILY TRUST 383.94 CUSTOMER REFUND
075126 11/12/2019 AIRGAS INC 58.19 WELDING SUPPLIES
075127 11/12/2019 Aqua-Metric Sales Co.55,555.46 OPERATIONS WORK MATERIALS
075128 11/12/2019 Aramark 954.03 UNIFORM SERVICES
075129 11/12/2019 AT & T - Calnet3 1,933.39 ATT CALNET3
075130 11/12/2019 Autoscribe Corporation - PaymentVision 1,490.25 TRANSACTION VISION GATEWAY - SEPTEMBER 2019
075131 11/12/2019 BC Traffic Specialist 123.92 TRAFFIC SIGNS
075132 11/12/2019 Bee Busters, Inc 125.00 COLONY ABATEMENT - COMMERCIAL
075133 11/12/2019 B.L. Wallace Distributor, Inc.1,104.60 METER BOX, LIDS & VAULTS
075134 11/12/2019 B & M Lawn and Garden Inc 1,130.30 120 VOLT PORTABLE INVERTER
075135 11/12/2019 BrightView Tree Care Services Inc.3,744.70 LANDSCAPE SERVICE - NOVEMBER 2019
075136 11/12/2019 Calif Special Districts Assn 7,615.00 2020 CSDA MEMB RENEWAL MM
075137 11/12/2019 CalCard US Bank 37,018.18 CREDIT CARD TRANSACTIONS - SEPTEMBER & OCTOBER 2019
075138 11/12/2019 Certified Laboratories 2,352.25 HYDRANT REPAIR PARTS
075139 11/12/2019 City Of Anaheim - Anaheim Public Utilities 70,760.37 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - SEPTEMBER 2019
075140 11/12/2019 City Of Placentia 150.00 ALARM PERMIT 2019
075141 11/12/2019 Cla-Val Co.1,427.27 CLA-VALVE PARTS
075142 11/12/2019 Clinical Lab. Of San Bern.1,315.00 WATER QUALITY LAB WORK - SEPTEMBER 2019
075143 11/12/2019 Coastal Ignition & Controls 736.54 CHAMPION SPARK PLUGS - FLEET MAINTENANCE
075144 11/12/2019 Cogsdale Services Corporation 11,812.50 MICROSOFT DYNAMICS GP & CSM
075145 11/12/2019 ARC 125.96 J19-39S - PW DOC MANAGEMENT
075146 11/12/2019 Culligan of Santa Ana 480.00 EQUIPMENT PE SOFTNER
075147 11/12/2019 Daniels Tire Service 4.00 TIRE DISPOSAL FEE
075148 11/12/2019 White Nelson Diehl Evans LLP 5,044.00 FINAL BILLING ON AUDIT
075149 11/12/2019 Dean Criske Trucking 763.14 ROAD MATERIAL
075150 11/12/2019 Eisel Enterprises, Inc.325.94 SEWER MAN REPAIR PARTS
075151 11/12/2019 Energy Environmental Soln, Inc 4,800.00 ICE TESTING HIGHLAND & LAKEVIEW
075152 11/12/2019 FedEx Office 20.64 SHIPPING FEES
075153 11/12/2019 Firemaster 600.00 FIRE TRAINING
075154 11/12/2019 George Chevrolet 46,997.60 2020 CHEVY TAHOE - UNIT #227
075155 11/12/2019 Graybar Electric Co 409.39 SCADA REPLACEMENT PARTS
075156 11/12/2019 Greenshades Software 420.00 GREENSHADES ANNUAL MAINTENANCE
075157 11/12/2019 Haaker Equipment Co.8,347.16 VEHICLE MAINTENANCE - UNIT #197 & #210
075158 11/12/2019 Harrington Industrial 1,939.77 CL2 REPLACEMENT PARTS
Yorba Linda Water District
Check Register
For Checks Dated: 10/23/2019 thru 11/12/2019
Page 16 of 50
075159 11/12/2019 Hydrex Pest Control 193.00 PEST CONTROL
075160 11/12/2019 Infosend Inc.2,148.56 BILLING & POSTAGE - CUSTOMER BILLING
075161 11/12/2019 Jacqueline Segura 402.35 TRAVEL EXPENSE - NEOGOV TRAINING
075162 11/12/2019 JILL PRODUCTIONS LLC 1,181.12 YLWD PROMOTIONAL ITEMS
075163 11/12/2019 Kidman Gagen Law 3,407.00 LEGAL SERVICES
075164 11/12/2019 Liebert Cassidy Whitmore 946.30 LEGAL SERVICES
075165 11/12/2019 Marc Marcantonio 28.71 TRAVEL EXPENSE - ACWA REGION SUMMIT
075166 11/12/2019 Mc Fadden-Dale Hardware 378.49 HARDWARE SUPPLIES
075167 11/12/2019 Murcal, Inc.51.65 REPLECEMENT PARTS - HIGHLAND BOOSTER
075168 11/12/2019 NatPay Online Business Solutions 26.35 DOCULIVERY - SEPTEMBER 2019
075169 11/12/2019 Nexus Office Environments 735.00 ROOF REPAIR
075170 11/12/2019 Office Solutions 2,065.33 OFFICE & PRINTER SUPPLIES
075171 11/12/2019 Omni Enterprise Inc.3,190.00 JANITORIAL SERVICES
075172 11/12/2019 Orange County Register 174.97 NEWSPAPER YEARLY SUBSCRIPTION
075173 11/12/2019 P.T.I. Sand & Gravel, Inc.2,764.68 VEHICLE MAINTENANCE - UNIT #145
075174 11/12/2019 Quinn Company 17,148.76 ENGINE MAINTENANCE - HIGHLAND #1
075175 11/12/2019 RACHEL PADILLA 213.07 TRAVEL EXPENSE & CUSTOMER SERVICE WEEK REIMBURSEMENT
075176 11/12/2019 Resource Computer Solutions 9,204.00 NETWORK/HARDWARE CONSULTING
075177 11/12/2019 Sanders Paving, Inc.1,976.00 ASPHALT PAVING - 19020 MAPLE
075178 11/12/2019 Security Solutions 987.63 TROUBLESHOOTING SERVICE CALL
075179 11/12/2019 Shred Confidential, Inc.63.00 SHRED SERVICE
075180 11/12/2019 Snap-on Incorporated 3,318.03 MECHANIC SHOP EQUIPMENT
075181 11/12/2019 Rachel Padilla/Petty Cash 72.50 PETTY CASH - O100119
075182 11/12/2019 Step Saver Inc 4,032.96 COARSE SALT
075183 11/12/2019 Sunrise Medical Group 951.00 POST EMPLOYMENT MEDICAL EXAMS
075184 11/12/2019 Superior Tank Co., Inc.53,580.00 J19-36 - 2700 GAL STORAGE TANK
075185 11/12/2019 Underground Service Alert 537.78 DIG SAFE BOARD FEES & DIGALERT - SEPTEMBER 2019
075186 11/12/2019 United Industries 840.43 PPE EQUIPMENT
075187 11/12/2019 UNUM Life Insurance Co. of America 4,383.15 LIFE, AD&D, STD & LTD - NOVEMBER 2019
075188 11/12/2019 USA Blue Book 775.03 D-CHLORINE TABLETS
075189 11/12/2019 U S Bank 3,000.00 YLWD ADMIN FEES - 2012A
075190 11/12/2019 United Water Works, Inc.17,430.33 OPERATIONS WORK MATERIAL
075191 11/12/2019 Valverde Construction, Inc.12,381.54 GREEN CREST - WATER MAIN EMERGENCY REPAIR
075192 11/12/2019 Wayne Miller 77.14 MILEAGE REIMBURSEMENT - SEPTEMBER 2019
075193 11/12/2019 YO Fire 6,889.36 OPERATIONS WORK MATERIALS
W102919 10/29/2019 Southern Calif Edison Co.16,414.44 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - SEPTEMBER 2019
W10182019A 10/18/2019 Southern Calif Edison Co.76,146.76 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - SEPTEMBER 2019
W10182019 10/18/2019 Southern California Gas Co.45,481.59 GAS CHARGES - MULTIPLE LOCATIONS - SEPTEMBER 2019
569,385.06
10/17/2019 PAYROLL #21 - EMPLOYEE DIRECT DEPOSIT 176,679.33
10/17/2019 PAYROLL #21 - PAYROLL TAX PAYMENT 48,122.49
10/17/2019 PAYROLL #21 - CALPERS 38,669.71
10/17/2019 PAYROLL #21 - TASC 2,336.89
7267 10/17/2019 COLONIAL LIFE 107.10
7268 10/17/2019 LINCOLN FINANCIAL GROUP 5,485.92
7269 10/17/2019 NATIONWIDE RETIREMENT SOLUTIONS 15,150.78
7270 10/17/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7271 10/17/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
7272 10/17/2019 AMERICAN HERITAGE LIFE 1,376.13
7273 10/17/2019 MIDLAND LIFE INSURANCE 200.00
7274 10/17/2019 RELIANCE DI 66.61
7275 10/17/2019 AMERITAS 1,854.68
290,801.48
10/28/2019 PAYROLL #22 - EMPLOYEE DIRECT DEPOSIT 187,280.34
10/28/2019 PAYROLL #22 - PAYROLL TAX PAYMENT 51,243.11
10/31/2019 PAYROLL #21 - CALPERS 38,000.19
7276 10/28/2019 COLONIAL LIFE 107.10
7277 10/28/2019 LINCOLN FINANCIAL GROUP 5,109.00
7278 10/28/2019 NATIONWIDE RETIREMENT SOLUTIONS 15,150.78
7279 10/28/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7280 10/28/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
297,642.36
Payroll Checks #21
Payroll Checks #22
Page 17 of 50
Vendor Name Amount Description
Mc Fadden-Dale Hardware (106.65) Return - shop equipment
America's Instant Signs 301.70 "YLWD" flag
Home Depot 17.21 Hardware Supplies
Home Depot 158.78 Electrical supplies
Mc Fadden-Dale Hardware 106.65 Shop equipment parts
Mc Fadden-Dale Hardware 40.29 Warehouse supplies
Mc Fadden-Dale Hardware 180.37 Hardware Supplies
ACWA-Assn Of Ca Water Agencies 290.00 Travel expense - ACWA Regulatory Summit - Talarico, P
Southwest Airlines 366.96 Travel expense - ACWA Regulatory Summit - Talarico, P
Southwest Airlines 272.96 Travel expense - ACWA Regulatory Summit - Talarico, P
Liebert Cassidy Whitmore 1,190.00 Travel expense - Liebert Cassidy Whitmore 2020 Conf - (2) attendees
Amazon.com 280.70 Vehicle maintenance - Unit #204
CalCard US Bank (134.92) Credit - Travel expense - NEOGOV Conference - Lim, V
Harrington Industrial 66.76 J19-36 - Heli-hydrant parts
Sprout Social 84.15 Social media scheduling tool
Dunkin Donuts 83.21 Donuts and coffee for tour
Adobe 52.99 Adobe monthly subscription
Harrington Industrial 450.70 CL2 system replacement parts
Southwest Airlines 272.96 Travel expense - ACWA Regulatory Summit - Pres. Jones
ACWA-Assn Of Ca Water Agencies 232.00 Travel expense - ACWA Regulatory Summit - Dir. Miller
ACWA-Assn Of Ca Water Agencies 725.00 Travel expense - ACWA Conference - Dir. Miller
Marriott Hotels 18.00 Travel expense - CSDA Annual Conference - Dir. Nederhood
Delta Airlines 266.60 Travel expense - City Works Conference - Logsdon, D
Home Depot 67.16 Digalert marking wands and measuring tape
R.E. Michel Company, LLC 33.49 Supplies for A/C Repairs
Marriott Hotels 268.68 Travel expense - CMTA Annual Conference - Lugo, D
Alternative Hose Inc. 190.53 Vehicle maintenance - Unit #139
GREENHECK FAN CORP 861.51 (2) HP motor - A/C parts
PayPal CC Payments 355.22 (6) drain spade shovels
Answer One Communications 468.65 Virtual receptionist service - After hours
Amazon.com 21.74 Digalert marking flags
Orange County Water Assn 450.00 Travel expense - Operator EXPO - (10) attendees
Home Depot 38.80 Hardware Supplies
Mc Master-Carr Supply Co. 136.32 Gauges & O-Rings - Production
ESPERANZA BURGERS 31.38 OT meals - Operations crew
7-Eleven 6.04 OT meals - Operations crew
Alternative Hose Inc. 194.32 Hose assembly - Unit #215
ONLINE Information Services, Inc. 595.97 Online utility & utility exchange
Verizon Wireless 3,093.07 Verizon wireless - 07/21-08/20
Time Warner Cable 3,084.06 Internet & district tv services
Calif Water Environ Assn (CWEA) 192.00 Membership renewal - Murillo, C
SKC West, Inc. 193.58 Filters for gas detectors
R.E. Michel Company, LLC 380.40 Filters for A/C system
Smart & Final 323.40 YLWD team building
EZAutomation 700.00 HMI for Unit #2 - Richfield plant
REDLION HOTEL 7.54 Travel expense - Notary renewal training - Alexander, A
REDLION HOTEL 8.00 Travel expense - Notary renewal training - Alexander, A
NCH Software 56.66 Audio/Video editing software
12-Nov-19
Cal Card Credit Card
U S Bank
Page 18 of 50
Amazon.com 29.35 Office supplies
Harrington Industrial 66.48 Parts for Richfield CL2 system
RMJ Technologies 192.87 GTB GO Device Kit
Grainger 47.84 (12) A/C filters
Grainger 115.74 HP Utility pump - production
Solarwinds Inc. 1,621.07 Annual maintenance renewal
Sunstate Equipment Co 21.55 Propane tank refills
King's Fish 100.96 Lunch meeting - (3) attendees
Government Tax Seminar, LLC 1,525.00 Government tax seminar - (4) attendees
SCIE-ARMA 20.00 September 2019 Chapter meeting - Millen, M
FLUID CONSERVATION 300.53 Leak detection equipment
TASTEA 6.25 Travel expense - Bond Buyer Conference - Young, K
MARINATE KOREAN BBQ 13.23 Travel expense - Bond Buyer Conference - Young, K
WETZELS PRETZEL 7.15 Travel expense - Bond Buyer Conference - Young, K
BART OAKLAND AIRPORT 22.00 Travel expense - Bond Buyer Conference - Young, K
THE PARIDIES SHOP 2.97 Travel expense - Bond Buyer Conference - Young, K
THE OLD SIAM THAI RESTAURANT 32.00 Travel expense - Bond Buyer Conference - Young, K
Home Depot 42.42 J19-36 - Heli-hydrant parts
Flappy Jacks 50.00 Lunch meeting - (4) attendees
SiteOne Landscape Supply 44.86 Landscape repairs parts
Grainger 100.34 (24) pleated air filters
Pivot Interiors, Inc. 352.35 Repair parts - office chairs
Home Depot 21.69 Landscape repairs parts
Kimball Midwest 365.55 Shop supplies
Home Depot 88.75 Painting supplies for facilities
Mc Master-Carr Supply Co. 46.11 Pendent switch - Production
THE OLD SIAM THAI RESTAURANT 27.00 Travel expense - Bond Buyer Conference - Young, K
OAK PIZZA 25.86 Travel expense - Bond Buyer Conference - Young, K
YANK SING RESTAURANT 133.94 Meeting expense - reimbursed district
Home Depot 301.85 Cleaning supplies
BALLYS HOTEL 55.56 Travel expense - CRWUA Conference - Marcantonio
Caesars Las Vegas 123.58 Travel expense - CRWUA Conference - Marcantonio
BALLYS HOTEL 55.56 Travel expense - CRWUA Conference - Nederhood
Department of Toxic Substance Control 220.00 EPA Fees
Costco 185.01 Breakroom supplies
Placentia Chamber Of Commerce 550.00 Annual membership fee
ExxonMobil 14.08 OT meals - Operations crew
AIRGAS INC 75.90 Welding supplies
Fleet Services, Inc 92.15 Repair hose - Unit #197
Alternative Hose Inc. 26.50 Repair hose - Unit #197
Orange County Water Assn 30.00 OCWA Luncheon registration
Orange County Water Assn 70.00 OCWA membership dues
Apola Gyro Grill 79.44 HR Department appreciation lunch - (5) attendees
SCIE-ARMA 40.00 September 2019 Chapter meeting - Arambarri, T
Government Finance Officers 345.00 GFOA Budget application fee - Young, K
Marriott Hotels 1,114.71 Travel expense - Bond Buyer Conference - Young, K
Starbucks Store 35.90 Staff meeting supplies
Kristy's Donuts 33.50 Staff meeting supplies
Cal Society-Municipal Finance Officers 75.00 CSMFO membership - Trujillo, M
Cal Society-Municipal Finance Officers 425.00 CSMFO Annual Conference registration - Lugo, D
CalCard US Bank (149.66) Credit - Travel expense - CRWUA Conference - Marcantonio
CalCard US Bank (123.58) Credit - Travel expense - CRWUA Conference - Marcantonio
CalCard US Bank (149.66) Credit - Travel expense - CRWUA Conference - Dir. Nederhood
Marriott Hotels 18.00 SDLA Governance - parking fee
Marriott Hotels 18.00 CSDA Annual Governance - parking fee
Page 19 of 50
Caesars Las Vegas 158.17 Travel expense - CRWUA Conference - Marcantonio
Marriott Hotels 18.00 Travel expense - CSDA Annual Conference - Dir. Nederhood
El Pollo Loco 796.23 Lunch - Employee Health & Benefits Fair
Notary Learning Center, Inc. 39.00 CA notary exam fee - Millen, M
ARMA International 215.00 ARMA International membership and Chapter meeting - Arambarri
CalCard US Bank (55.56) Credit - Travel expense - CRWUA Conference - Marcantonio
Notary Learning Center, Inc. 35.00 Repeat fee notary exam - Millen, M
Amazon.com 23.91 Archival supplies for job files
Village Nurseries 265.66 Sod for landscape repairs
Fleet Services, Inc 531.25 Vehicle maintenance - Unit #210
Amazon.com 71.66 Shop supplies
Orange County Water Assn 30.00 OCWA Luncheon - Marcantonio
Association of California Cities - OC 290.00 Travel expense - ACWA Regulatory Summit - Pres. Jones
Smart & Final 161.99 All hands meeting supplies
BACKGROUNDS ONLINE 76.60 Background check - Accounting Assistant II
Costco 223.18 Meeting supplies - various events
Alliant Insurance Services, Inc. 276.00 Special event insurance - Employee Health and Benefit Fair
Amazon.com 1,097.69 Drinking fountain - Building #2
Cal Society-Municipal Finance Officers 150.00 Government Accounting class - Trujillo, M
Travelocity 159.84 Travel expense - JPIA LEADERSHIP ACADEMY - Lugo, D
United Rentals - Fullerton (99.74) Deposit refund - equipment rental
United Rentals - Fullerton 200.38 Concrete mixer rental & 1 Yard concrete
Expedia.com 148.74 Travel expense - ACWA/JPIA program - Knight, G
Red Wing Shoes 193.94 Safety boots - Lent, J
Doubletree Resort 27.00 Travel expense - ACWA/JPIA - Knight, G
Sunstate Equipment Co 71.12 Propane tank refills
Stater Bros. Markets 60.08 Supplies - NASSCO training
Starbucks Store 53.85 Fire extinguisher training
Kristy's Donuts 64.15 Fire extinguisher training
Smart & Final 119.32 Meeting supplies - operations
Costco 206.29 Meeting supplies - operations
Francisco Meat Co 15.00 Meeting supplies - operations
Amazon.com 24.40 Office supplies
Amazon.com 12.20 Office supplies
Grainger 145.47 (108) Fluorescent bulbs
Amazon.com 22.29 Service recognition award
Home Depot 92.30 J19-36 - Heli-hydrant parts
Association of California Cities - Orange County 50.00 ACWA webinar - Navigating Social Media archiving - Arambarri
Mirage Hotel & Casino 10.50 Travel expense - NEOGOV Conference - Segura, J
Mirage Hotel & Casino 21.00 Travel expense - NEOGOV Conference - Segura, J
SiteOne Landscape Supply 53.22 Shovel - leak crew
Doubletree Resort 22.00 Travel expense - JPIA LEADERSHIP ACADEMY - Lugo, D
Amazon.com 76.11 Replacement die heads - Shop
UBER 18.89 Travel expense - NEOGOV Conference - Segura, J
UBER 2.00 Travel expense - NEOGOV Conference - Segura, J
Amazon.com 78.69 Service recognition award
Amazon.com 27.19 Service recognition award
Amazon.com 36.95 Office supplies
Mirage Hotel & Casino 21.00 Travel expense - NEOGOV Conference - Segura, J
Smart & Final 85.42 Supplies - All Hands Meeting
Francisco Meat Co 273.76 Supplies - All Hands Meeting
Gem Meats 229.51 Supplies - All Hands Meeting
Stater Bros. Markets 76.55 Supplies - All Hands Meeting
Stater Bros. Markets 75.74 Supplies - All Hands Meeting
Home Depot 450.40 (1) Impact wrench
Page 20 of 50
Costco 229.27 Supplies - All Hands Meeting
Rite Aid 66.56 Supplies - Water Professional Appreciation Week - ice cream social
BBQ Galore 86.08 Supplies - All Hands Meeting
Haaker Equipment Co. 134.36 Vehicle maintenace - Unit #168
Factory Motor Parts (68.00) Battery core credit
Costco 72.90 Meeting expense - District water professional week
Costco 160.82 Meeting expense - District water professional week
Mirage Hotel & Casino 12.97 Travel expense - NEOGOV Conference - Segura, J
Mirage Hotel & Casino 5.75 Travel expense - NEOGOV Conference - Segura, J
FIRST AID SUPPLIES ONLINE 135.66 First Aid supplies
FASTSIGNS 656.09 (3) Room signs for facilities
Action Wholesale Products Inc 111.97 Shrink wrap
Tlaquepaque Restaurant 44.20 Meeting expense - reimbursed district
VONS 15.39 Supplies - Water Professional Appreciation Week - ice cream social
Factory Motor Parts 368.03 Batteries for Well #5
Factory Motor Parts 49.60 Vehicle maintenance - Unit #214
Cobra Solutions, Inc 445.00 Annual maintenance - Cobra Software
Red Wing Shoes 167.00 Safety Boots - Woller, Z
Red Wing Shoes 204.71 Safety Boots - Ostiz, M
Lippert Components, Inc. 282.91 Replacement jack for Unit #E193
Factory Motor Parts 209.99 Cleaning supplies - Mechanic shop
UBER 1.00 Travel expense - NEOGOV Conference - Segura, J
UBER 19.70 Travel expense - NEOGOV Conference - Segura, J
Amazon.com 65.24 Piep die holder for mechanic shop
ISDOC 51.00 ISDOC Quarterly Luncheon - (3) attendees
37,018.18
Page 21 of 50
ITEM NO. 7.3.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:John DeCriscio, Operations Manager
Freddie Ojeda, Operations Superintendent
Harold Hulbert, Operations Assistant
SUBJECT:Purchase of 2020 Kenworth Dump Truck
RECOMMENDATION:
That the Board of Directors authorize the General Manager to purchase a 2020 dump truck
from Inland Kenworth - Montebello in the amount of $118,416.21.
SUMMARY:
It is District policy to submit vehicle and major equipment purchases to the Board of Directors
for approval. District purchasing policy also dictates the means and methods for procurement
of vehicles and equipment of this value. The District’s procedures have been followed in
obtaining bids for the subject dump truck.
FISCAL IMPACT:
Budgeted: $125,000
Total Budget: $125,000
Cost Estimate: $118,416.21
BACKGROUND:
In the budget for Fiscal Year 2019-2020, funds are included for the purchase of a dump truck.
After staff developed a set of specifications, a competitive bid packet was sent to five (5)
vendors that could provide the dump truck that the District required. The bid deadline was set
as November 5, 2019, with the bid opening at 2:00 p.m. Five bids were received on time.
The following are the bids received in order of cost:
Page 22 of 50
Inland Kenworth - Montebello: $118,416.21
Inland Kenworth - Carson: $120,591.24
Inland Kenworth - Phoenix: $120,902.54
Inland Kenworth - Fontana: $121,502.00
Inland Kenworth - San Diego: $121,906.28
Staff reviewed each of the bids to ensure all specifications were met. All five (5) bidders
submitted their bids in the approved District format and as such all were accepted as
complete.
Staff recommends accepting the Bid from Inland Kenworth - Montebello in the amount of
$118,416.21 for a 2020 dump truck, as the lowest responsive bidder that meets the District's
specifications. Inland Kenworth - Montebello has the equipment and resources needed to
meet the District's need for this vehicle and supported equipment.
Copies of the Specifications and Bid Packet are available for review upon request.
PRIOR RELEVANT BOARD ACTION:
The Board approved the Fiscal Year 2020-2021 budget which included $125,000.00 in the
Vehicle & Capital Outlay section for this vehicle.
Page 23 of 50
ITEM NO. 7.4.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Unaudited Financial Statements for First Quarter of Fiscal Year
2020
RECOMMENDATION:
That the Board of Directors receive and file the Unaudited Financial Statements for First
Quarter of Fiscal Year 2020.
SUMMARY:
Presented are the Unaudited Financial Statements for the Period Ending September 30, 2019
for the District.
BACKGROUND:
For the period, ending September 30, 2019, staff is presenting “unaudited” statements in the
CAFR format. We have included a Statement of Net Position, a Debt Service Ratio
Calculation, Consolidated Budget to Actual Statement, as well as the individual Water and
Sewer Budget to Actual Statements.
As reported in the Balance Sheet of the Statement of Net Position, the District’s Net Position
reflects a negative result when compared to that of the same reporting period of the prior fiscal
year by approximately $255,000.
Cumulative Volumetric Water Revenue, as reported through the Period Ending September 30,
2019, reflects an average decrease in customer consumption of approximately 6.07% as
compared to prior year for the same reporting period. Commercial classified customer
connections have had the largest decrease in consumption for this reporting period. Revenue,
as reported, resulting from the assessed Service Charge has increased by approximately 7%
when compared to prior year for the same reporting period. This is a result of the Board
Page 24 of 50
approved 9% adjustment on the Service Charge that was applied to customer monthly billings
as of August 1, 2019.
Total Variable Water Costs results reflect 6.60% decrease when compared to prior year for
the same reporting period. The decrease in costs is reflective of lower demands from the
water system and the District's increased ability to support demand with groundwater.
With the issuance of the Refunding Revenue Bonds, Series 2017A the District covenanted
“…to fix, prescribe and collect rates and charges for Water Service which will be at least
sufficient to yield during each Fiscal Year, Net Revenues equal to 125% of the Debit Service
for such Fiscal Year.” To confirm the covenant is upheld, staff calculates the Debt Service
Ratio quarterly and is received and filed by the Board of Directors. Accordingly, the
“unaudited” Debt Service Ratio Calculation of the Water Enterprise for the Period Ending
September 30, 2019 is being reported at 342%. This demonstrates the District’s strong
financial health.
PRIOR RELEVANT BOARD ACTION:
That the Board of Directors receive and file the Unaudited Financial Statements for Fourth
Quarter of FY19.
STRATEGIC PLAN INITIATIVE:
G2 3B – Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
1.Financial Reports and Graphs
Page 25 of 50
ASSETS September 2019 September 2018
CURRENT ASSETS:
Cash and cash equivalents 32,330,756$ 31,628,012$
Investment 3,893,651 3,783,733
Accounts receivable - water and sewer services 4,237,620 4,353,284
Accrued interest receivable 20,737 7,233
Notes Receivable - -
Prepaid expenses & other deposits 886,281 1,002,755
Inventory 250,237 232,717
TOTAL CURRENT ASSETS 41,619,282 41,007,734
NONCURRENT ASSETS:
Bond issuance costs 344,519 369,351
Deferred Pension Plan 2,335,328 2,749,826
Deferred OPEB Plan 462,680 399,599
Capital assets:
Non-depreciable 2,825,580 11,820,836
Depreciable, net of accumulated depreciation 186,373,697 181,765,055
TOTAL NONCURRENT ASSETS 192,341,804 197,104,667
TOTAL ASSETS 233,961,086 238,112,401
LIABILITIES
CURRENT LIABILITIES:
Accounts payable 1,561,551 3,043,921
Accrued expenses 2,203,093 1,989,869
Accrued OPEB - 1,820
Accrued interest payable - -
Refunding Revenue Bond(s) - current portion 1,230,000 1,175,000
Compensated absences 402,989 448,181
Customer and construction deposits 693,038 600,161
Deferred revenue 224,267 265,988
TOTAL CURRENT LIABILITIES 6,314,938 7,524,940
LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue 12,989,170 13,484,215
Compensated absences 1,208,966 1,344,544
Net Pension Liability 8,449,114 8,575,054
Net OPEB Liability 2,046,040 2,273,415
Deferred Pension Plan 430,507 639,586
Deferred OPEB Plan 43,597 44,966
Deferred Inflow - Gain on Bond 96,802 101,897
Refunding Revenue Bond(s) 36,397,086 37,883,062
Certificate of Participation - -
TOTAL LONG TERM LIABILITIES (LESS
CURRENT PORTION)61,661,282 64,346,739
TOTAL LIABILITIES 67,976,220 71,871,679
NET ASSETS:165,984,866$ 166,240,722$
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET ASSETS
September 30, 2019
(With September 30, 2018 Actuals for comparison only)
Page 26 of 50
September 2019 September 2018
OPERATING REVENUES:
Water sales 9,492,349$ 9,418,826$
Sewer revenues 590,506 558,642
Other operating revenues 295,616 346,202
TOTAL OPERATING REVENUES 10,378,471 10,323,670
OPERATING EXPENSES
Variable water costs 4,589,196 4,913,358
Personnel services 2,183,295 2,099,533
Supplies and services 1,208,646 1,051,692
Depreciation and amortization 1,806,126 1,841,964
TOTAL OPERATING EXPENSES 9,787,263 9,906,547
OPERATING INCOME/(LOSS)591,208 417,123
NONOPERATING REVENUES (EXPENSES):
Property taxes 36,395 37,444
Investment income 114,952 126,233
Interest expense (330,887) (346,204)
Other nonoperating revenues 192,469 130,287
Other nonoperating expenses (57,201) (3,348)
TOTAL NONOPERATING REVENUES/EXPENSES (44,272) (55,587)
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS, SPECIAL/EXTRAORDINARY ITEM(S)546,936 361,536
SPECIAL ITEM(S) - CONSERVATION CREDIT - -
SPECIAL ITEM(S) - RATE CREDIT - -
CAPITAL CONTRIBUTIONS 1,266 2,320
CHANGES IN NET ASSETS 548,202 363,857
NET ASSETS - BEGINNING OF YEAR 165,436,664 165,876,865
NET ASSETS - FOR PERIOD END SEPTEMBER 30, 2019 165,984,866$ 166,240,722$
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET ASSETS
September 30, 2019
(With September 30, 2018 Actuals for comparison only)
Page 27 of 50
YTD Debt Prior YTD PY Debt
Actual Service Actual Service
FY20 Calculation FY19 Calculation
Revenue (Operating):
Water Revenue (Residential)5,012,523$ 5,012,523$ $4,916,961 4,916,961$
Water Revenue (Commercial & Fire Det.)489,785 489,785 548,425 548,425
Water Revenue (Landscape/Irrigation)1,311,621 1,311,621 1,448,588 1,448,588
Water Revenue (Service Charge)2,678,420 2,678,420 2,504,852 2,504,852
Other Operating Revenue 256,951 256,951 315,029 315,029
Total Operating Revenue:9,749,300 9,749,300 9,733,855 9,733,855
Revenue (Non-Operating):
Interest 100,277 100,277 113,532 113,532
Property Tax 36,395 36,395 37,444 37,444
Other Non-Operating Revenue 174,409 174,409 120,319 120,319
Total Non-Operating Revenue:311,081 311,081 271,295 271,295
Total Revenue 10,060,381 10,060,381 10,005,150 10,005,150
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)4,589,196 4,589,196 4,913,358 4,913,358
Salary Related Expenses 1,969,607 1,969,607 1,909,645 1,909,645
Supplies & Services 1,132,909 1,132,909 973,390 973,390
Depreciation 1,461,570 - 1,498,478 -
Total Operating Expenses 9,153,282 7,691,712 9,294,871 7,796,393
Expenses (Non-Operating):
Interest on Long Term Debt 330,887 - 346,204 -
Other Expense 38,839 38,839 575 575
Total Non-Operating Expenses:369,726 38,839 346,779 575
Total Expenses 9,523,008 7,730,551 9,641,650 7,796,968
Net Position Before Capital
Contributions/Special Items 537,373 2,329,830 363,500 2,208,182
Special Item - Conservation Credit - - - -
Transfers (To)/From - - - -
Capital Contributions (Non-Cash Transaction -- - - -
GASB 34 Compliant)
Net Position 537,373$ 2,329,830$ 363,500$ 2,208,182$
DEBT SERVICE RATIO CALCULATION:
Net Revenues 2,329,830$ 2,208,182$
Debt Service 681,739$ 684,564$
%342% 323%
Yorba Linda Water District
Unaudited Water Enterprise Debt Service Ratio Calculation
For Period Ending September 30, 2019
(With September 30, 2018 for comparison purposes)
Page 28 of 50
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending September 30, 2019
Annual YTD Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ 5,472,674$ 1,770,922$ 5,012,523$ (460,151)$ 1,518,843$ 4,916,961$ 95,562$ 1.94%
Water Revenue (Commercial & Fire Det.)1,872,073 619,095 160,526 489,785 (129,310)169,112 548,425 (58,640)-10.69%
Water Revenue (Landscape/Irrigation)3,917,982 1,295,677 453,566 1,311,620 15,943 473,418 1,448,588 (136,968)-9.46%
Water Revenue (Service Charge)10,988,263 2,747,066 918,422 2,678,421 (68,645)834,277 2,504,852 173,569 6.93%
Sewer Charge Revenue 2,421,665 605,416 196,515 590,151 (15,265)192,769 558,471 31,680 5.67%
Locke Ranch Assessments 324,173 - 355 355 355 130 171 184 0.00%
Other Operating Revenue 964,708 251,177 92,934 295,616 44,439 139,913 346,202 (50,586)-14.61%
Total Operating Revenue:37,037,622 10,991,104 3,593,240 10,378,471 (612,633)3,328,462 10,323,670 54,801 0.53%
Revenue (Non-Operating):
Interest 812,306 153,076 41,386 114,952 (38,124)41,124 126,233 (11,281)-8.94%
Property Tax 1,820,471 28,824 34,101 36,395 7,571 35,523 37,444 (1,049) 0.00%
Other Non-Operating Revenue 632,909 158,228 16,533 192,468 34,240 (3,835)130,287 62,181 47.73%
Total Non-Operating Revenue:3,265,685 340,128 92,020 343,815 3,687 72,812 293,964 49,851 16.96%
Total Revenue 40,303,307 11,331,232 3,685,260 10,722,286 (608,947)3,401,274 10,617,634 104,652 0.99%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 4,997,145 1,435,706 4,589,196 (407,949)1,512,043 4,913,358 (324,162)-6.60%
Salary Related Expenses 11,664,922 2,200,318 822,183 2,183,295 (17,023)798,914 2,099,533 83,762 3.99%
Supplies & Services 5,419,301 1,205,325 490,867 1,208,647 3,322 404,461 1,051,688 156,959 14.92%
Total Operating Expenses 32,195,033 8,402,788 2,748,756 7,981,138 (421,650)2,715,418 8,064,579 (83,441)-1.03%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 325,992 107,685 330,887 4,895 115,401 346,204 (15,317) -4.42%
Other Expense 13,520 3,380 47,558 57,202 53,822 (1,251) 3,349 53,853 1608.02%
Total Non-Operating Expenses:1,317,488 329,372 155,243 388,089 58,717 114,150 349,553 38,536 11.02%
Total Expenses 33,512,521 8,732,160 2,903,999.0 8,369,227 (362,934)2,829,568 8,414,132 (44,906)-0.53%
Net Position Before Capital Contributions 6,790,787 2,599,072 781,261 2,353,059 (246,013)571,706 2,203,502 149,557 6.79%
Capital Contributions (Non-Cash - - 504 1,266 1,266 - 2,320 (1,054) 0.00%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 6,790,787 2,599,072 781,765 2,354,325 (244,747)571,706 2,205,822 148,503 6.73%
Depreciation & Amortization 7,720,659 1,930,165 602,042 1,806,123 (124,042) 612,963 1,841,964 (35,841) -1.95%
Total Net Position ($929,872)$668,908 179,723 548,202 ($120,705)($41,257)$363,858 $184,344 50.66%
(295,000) (73,750) (14,641) (45,777) (45,777) (33,286) (83,522) 37,745 -45.19%
(With September 30, 2018 for comparison purposes)
Page 29 of 50
Annual YTD Sept YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ $5,472,674 1,770,922$ 5,012,523$ (460,151)$ 1,518,843$ 4,916,961$ 95,562$ 1.94%
Water Revenue (Commercial & Fire Det.)1,872,073 619,095 160,526 489,785 (129,310) 169,112 548,425 (58,640) -10.69%
Water Revenue (Landscape/Irrigation)3,917,982 1,295,677 453,566 1,311,621 15,944 473,418 1,448,588 (136,967) -9.46%
Water Revenue (Service Charge)10,988,263 2,747,066 918,422 2,678,420 (68,646) 834,277 2,504,852 173,568 6.93%
Other Operating Revenue 902,996 225,749 88,596 256,951 31,202 138,186 315,029 (58,078) -18.44%
Total Operating Revenue:34,230,072 10,360,260 3,392,032 9,749,300 (610,960) 3,133,836 9,733,855 15,445 0.16%
Revenue (Non-Operating):
Interest 698,777 124,694 36,838 100,277 (24,417) 37,234 113,532 (13,255) -11.68%
Property Tax 1,820,471 28,824 34,101 36,395 7,571 35,523 37,444 (1,049) 0.00%
Other Non-Operating Revenue 608,430 152,108 13,778 174,409 22,301 2,758 120,319 54,090 44.96%
Total Non-Operating Revenue:3,127,678 305,626 84,717 311,081 5,455 75,515 271,295 39,786 14.67%
Total Revenue 37,357,750 10,665,886 3,476,749 10,060,381 (605,506) 3,209,351 10,005,150 55,231 0.55%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 4,997,145 1,435,706 4,589,196 (407,949) 1,512,043 4,913,358 (324,162) -6.60%
Salary Related Expenses 10,528,255 1,964,491 767,041 1,969,607 5,116 725,973 1,909,645 59,962 3.14%
Supplies & Services:
Communications 228,183 42,046 11,398 36,313 (5,733) 6,913 64,176 (27,863) -43.42%
Contractual Services 496,717 109,179 34,119 102,840 (6,339) 35,319 86,152 16,688 19.37%
Data Processing 324,069 51,017 8,749 42,749 (8,268) 26,035 67,016 (24,267) -36.21%
Dues & Memberships 78,862 19,716 3,341 22,341 2,626 620 27,283 (4,942) -18.11%
Fees & Permits 290,271 45,068 29,829 55,663 10,595 31,166 54,950 713 1.30%
Insurance 304,468 76,117 33,759 76,212 95 22,681 66,913 9,299 13.90%
Materials 948,195 227,549 89,669 224,558 (2,991) 90,769 237,505 (12,947) -5.45%
District Activities, Emp Recognition 43,371 10,843 2,691 5,229 (5,614) 3,302 6,627 (1,398) -21.10%
Maintenance 565,165 146,291 61,175 162,773 16,482 40,305 73,961 88,813 120.08%
Non-Capital Equipment 170,778 42,695 8,456 35,433 (7,262) 5,674 48,215 (12,782) -26.51%
Office Expense 33,950 8,488 3,034 11,528 3,041 1,876 7,125 4,403 61.79%
Professional Services 585,971 163,993 98,110 179,663 15,670 61,482 97,919 81,744 83.48%
Training 78,301 9,575 3,604 6,541 (3,034) 4,538 9,161 (2,620) -28.60%
Travel & Conferences 126,278 14,069 3,126 11,099 (2,970) 2,891 12,979 (1,880) -14.49%
Uncollectible Accounts 4,185 1,046 1,452 1,311 265 422 (145) 1,456 -1006.01%
Utilities 179,258 57,314 32,796 65,143 7,829 8,504 45,584 19,559 42.91%
Vehicle Equipment 335,600 88,900 41,384 93,510 4,610 20,529 67,969 25,541 37.58%
Supplies & Services Sub-Total 4,793,620 1,113,905 466,692 1,132,906 19,001 363,026 973,390 159,516 16.39%
Total Operating Expenses 30,432,685 8,075,541 2,669,439 7,691,709 (383,832) 2,601,042 7,796,393 (104,684) -1.34%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 325,992 107,685 330,887 4,895 115,401 346,203 (15,317) -4.42%
Other Expense 13,520 3,380 40,142 38,839 35,459 (1,500) 575 38,264 6649.91%
Total Non-Operating Expenses:1,317,487 329,372 147,827 369,726 40,354 113,901 346,779 22,947 6.62%
Total Expenses 31,750,172 8,404,913 2,817,266 8,061,435 (343,478) 2,714,943 8,143,172 (81,737) -1.00%
Net Position Before Capital Contributions 5,607,578 2,260,973 659,483 1,998,946 (262,028) 494,408 1,861,978 136,967 7.36%
Capital Contributions (Non-Cash Transaction -- - - - - - - - -
GASB 34 Compliant)
Net Position Before Depreciation 5,607,578 2,260,973 659,483 1,998,946 (262,028) 494,408 1,861,978 136,967 7.36%
Depreciation & Amortization 6,289,903 1,572,476 487,193 1,461,573 (110,903) 498,468 1,498,478 (36,905) -2.46%
Total Net Position (682,325)$ 688,497$ 172,290$ 537,373 (151,125)$ (4,060)$ 363,500$ 173,873$ 47.83%
Capital - Direct Labor (225,000) (56,250)(13,794) (43,231) 13,019 (26,488) (66,288) 23,057 -34.78%
Yorba Linda Water District
Water Fund
For Period Ending September 30, 2019
(With September 30, 2018 for comparison purposes)
Page 30 of 50
$7,422,206
$9,230,006
$9,620,312
$10,005,150
$10,060,381
0.55%
$6,482,837
$7,720,291
$7,309,532
$8,143,172 $8,061,435
-1.00%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019
Water Revenues & Expenses -1st Qtr 2020
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
Page 31 of 50
Annual YTD Sept YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Sept Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Sept 2019)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue 2,421,665$ 605,416$ 196,515$ 590,151$ (15,265)$ 192,769$ 558,471$ 31,680$ 5.67%
Locke Ranch Assessments 324,173 - 355 355 355 130 171 184 0.00%
Other Operating Revenue 61,712 25,428 4,338 38,665 13,237 1,728 31,173 7,492 24.03%
Total Operating Revenue:2,807,550 630,844 201,208 629,171 (1,673)194,627 589,815 39,356 6.67%
Revenue (Non-Operating):
Interest 113,528 28,382 4,548 14,675 (13,707)3,890 12,701 1,974 15.54%
Other Non-Operating Revenue 24,480 6,120 2,755 18,060 11,940 (6,593)9,968 8,092 81.19%
Total Non-Operating Revenue:138,008 34,502 7,303 32,735 (1,767)(2,703) 22,669 10,066 44.41%
Total Revenue 2,945,558 665,346 208,511 661,906$ (3,440)191,924 612,484 49,422 8.07%
Expenses (Operating):
Salary Related Expenses 1,136,668 235,827 55,142 213,688 (22,139)72,941 189,888 23,800 12.53%
Supplies & Services:
Communications 13,412 3,353 858 2,725 (628)520 2,718 7 0.27%
Contractual Services 30,764 7,691 1,737 6,303 (1,389)2,392 5,070 1,233 24.31%
Data Processing 21,382 5,346 659 2,483 (2,863)1,929 4,284 (1,801)-42.04%
Dues & Memberships 5,928 1,482 251 1,682 200 47 2,054 (372)-18.12%
Fees & Permits 15,509 3,877 1,033 2,397 (1,480)736 1,727 671 38.83%
Insurance 22,917 5,729 2,541 5,736 7 1,707 5,036 700 13.90%
Materials 65,206 6,302 245 4,064 (2,238)12,868 21,352 (17,288)-80.97%
District Activities, Emp Recognition 3,264 816 203 394 (422)180 431 (37)-8.52%
Maintenance 171,135 17,784 628 14,531 (3,253)13,169 13,169 1,362 10.34%
Non-Capital Equipment 39,542 9,886 2,592 4,046 (5,840)668 5,004 (958)-19.14%
Office Expense 2,555 639 217 830 191 125 520 310 59.62%
Professional Services 156,229 9,057 4,657 8,502 (555)3,402 5,957 2,545 42.72%
Training 8,569 2,142 3,414 4,259 2,117 321 604 3,655 605.60%
Travel & Conferences 14,362 3,591 235 1,328 (2,263)218 949 379 39.89%
Uncollectible Accounts 315 79 95 57 (22)78 (38) 95 -248.68%
Utilities 13,493 3,373 2,469 4,903 1,530 691 3,635 1,268 34.88%
Vehicle Equipment 41,100 10,275 2,341 11,500 1,226 2,384 5,830 5,670 97.25%
Supplies & Services Sub-Total 625,681 91,420 24,175 75,740 (15,680) 41,435 78,302 (2,562) -3.27%
Total Operating Expenses 1,762,349 327,247 79,317 289,428 (37,819.01) 114,376 268,190 21,238 7.92%
Expenses (Non-Operating):
Other Expense - - 7,416 18,362 18,362 248 2,773 15,589 562.17%
Total Non-Operating Expenses:- - 7,416 18,362 18,362 248 2,773 15,589 0.00%
Total Expenses 1,762,349 327,247 86,733 307,790 (19,457) 114,624 270,963 36,827 13.59%
Net Position Before Capital Contributions 1,183,209 338,099 121,778 354,116 16,017 77,300 341,521 12,595 3.69%
Capital Contributions (Non-Cash Transaction -- - 504 1,266 1,266 - 2,320 (1,054) -45.43%
GASB 34 Compliant)
Net Position Before Depreciation 1,183,209 338,099 122,282 355,382 17,283 77,300 343,841 11,541 3.36%
Depreciation & Amortization 1,430,756 357,689 114,851 344,553 (13,136)114,495 343,486 1,067 0.31%
Total Net Position (247,547) (19,590) 7,431 10,829 30,419 (37,196) 355 10,474 2948.70%
Capital - Direct Labor (70,000)(17,500) (847) (2,546)14,954 (6,798) (17,234)14,688 -85.23%
Yorba Linda Water District
Sewer Fund
For Period Ending September 30, 2019
(With September 30, 2018 for comparison purposes)
Page 32 of 50
$428,273 $421,470
$497,197
$538,770
$612,484
$661,906
8.07%
$314,931
$295,754 $312,047 $321,481
$270,963
$307,790
13.59%
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
Sept. 2014 Sept. 2015 Sept. 2016 Sept. 2017 Sept. 2018 Sept. 2019
Sewer Revenues & Expenses -1st Qtr 2020
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
Page 33 of 50
ITEM NO. 7.5.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Richard Cabadas, Accounting Assistant II
SUBJECT:Directors' and General Manager Fees and Expenses Report for
First Quarter of Fiscal Year 2020
RECOMMENDATION:
That the Board of Directors receive and file the Directors' and General Manager Fees and
Expenses Report for First Quarter of FY20.
SUMMARY:
Presented are the First Quarter Directors' and General Manager Fees and Expenses Report
for FY20.
ATTACHMENTS:
1.Travel & Expense Report - Q1 2020
2.BOD & GM Summary - Q1 2020
Page 34 of 50
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total
Hawkins -$ -$ -$ -$ -$ -$
-$ -$
Miller
8/27/19 7/1-7/31 OCWD Meeting Fountain Valley, CA -$ -$ 24$ -$ -$ 24$
8/26/19 7/17/19 OCWA - Lucheon Irvine, CA -$ -$ -$ 30$ -$ 30$
9/20/19 8/19/19 OCWA - Lucheon Irvine, CA 30$ -$ -$ -$ -$ 30$
-$ 84$
Hall
-$ -$ -$ -$ -$ -$
-$ -$
Nederhood
8/26/19 8/13/19 OCWA - Lucheon Irvine, CA -$ -$ -$ 30$ -$ 30$
8/26/19 9/5/19 MWDOC Water Policy Costa Mesa, CA -$ -$ -$ 90$ -$ 90$
9/20/19 8/21/19 OCWA - Lucheon Irvine, CA -$ -$ -$ 30$ -$ 30$
9/26/19 9/25/19 State of City Address Placentia, CA -$ -$ 3$ -$ -$ 3$
9/26/19 9/26-9/27 CSDA Annual Conference Anaheim, CA -$ -$ 28$ 625$ -$ 653$
-$ 806$
Jones
7/20/19 6/9-6/13 AWWA Annual Conference Denver, CO 13$ 1,107$ -$ -$ -$ 1,120$
7/20/19 7/30/19 ACWA Region 10 Mission Viejo, CA -$ -$ -$ 75$ -$ 75$
7/20/19 6/26-6/28 CA United Water Conference Auburn, CA -$ 360$ 50$ -$ -$ 410$
7/20/19 12/3-12/6 ACWA Fall Conference San Diego, CA -$ -$ -$ 725$ -$ 725$
7/20/19 7/17/19 OCWA - Lucheon Irvine, CA -$ -$ -$ 30$ -$ 30$
7/30/19 7/1-7/31 OCWD, MWDOC, OCWA, WACO Meeting Fountain Valley, CA -$ -$ 274$ -$ -$ 274$
8/26/19 12/11-12/13 CRWUA Conference Las Vegas, NV -$ -$ -$ 475$ -$ 475$
8/26/19 9/5/19 MWDOC Water Policy Costa Mesa, CA -$ -$ -$ 90$ -$ 90$
9/11/19 8/14-8/16 UWI Conference San Diego, CA -$ 257$ 109$ -$ -$ 365$
9/11/19 8/1-8/31 OCWD, MWDOC, SAUPA, WACO Meeting Fountain Valley, CA -$ -$ 265$ -$ -$ 265$
9/20/19 8/29/19 Water Solutions 4 Irvine, CA -$ -$ -$ 40$ -$ 40$
9/26/19 9/1-9/30 OCWD, MWDOC, WACO Meeting Various Locations -$ -$ 146$ -$ -$ 146$
-$ 4,014$
Total Director's 43$ 1,723$ 899$ 2,240$ -$ 4,905$ 4,905$
General Manager
Marcantonio
7/20/19 6/9-6/13 AWWA Annual Conference Denver, CO 25$ 1,107$ 94$ -$ -$ 1,226$
7/20/19 10/16-10/17 ACWA Regulatory Summit - Registration Sacromento, CA -$ -$ 215$ 232$ -$ 447$
8/26/19 7/17/19 OCWA Registration Irvine, CA -$ -$ -$ 45$ -$ 45$
8/26/19 8/5-8/8 Tri-State Seminar Las Vegas, NV 43$ 107$ -$ -$ -$ 150$
8/26/19 12/3-12/6 ACWA Fall Conference San Diego, CA -$ -$ -$ 725$ -$ 725$
8/26/19 9/26-9/27 CSDA Annual Conference Anaheim, CA -$ -$ -$ 625$ -$ 625$
8/26/19 12/11-12/13 CRWUA Conference Las Vegas, NV -$ 150$ -$ 475$ -$ 625$
8/27/19 7/1-7/31 OCWD & MWDOC Meeting Dir. Hall Meet with MWD Various Locations -$ -$ 91$ -$ -$ 91$
9/26/19 9/1-9/30 MWDOC, OCWD, Lunch meetings Various Locations -$ -$ 116$ -$ -$ 116$
9/26/19 9/25-9/26 SDLF GOV Training & CSDA Anaheim, CA -$ -$ 11$ -$ -$ 11$
Total GM 68$ 1,363$ 526$ 2,102$ -$ 4,059$ 4,059$
Total Director's & GM 111$ 3,086$ 1,425$ 4,342$ -$ 8,964$ 8,964$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
FIRST QUARTER OF FY 20
JULY - SEPTEMBER 2020
Page 35 of 50
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
1ST QUARTER REPORT FROM 07-01-2019 TO 09-30-2020
FY 20
HAWKINS MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 3 3 4 4 5 19 19
SPECIAL MEETINGS ATTENDED 1 1 1 1 1 5 5
COMMITTEE MEETINGS ATTENDED 1 1 0 0 3 5 5
OTHER MEETINGS ATTENDED 6 14 0 9 16 45 45
TOTAL MEETINGS ATTENDED QTD 11 19 5 14 25 74 74
DIRECTOR FEES QTD $1,650 $2,850 $750 $2,100 $3,750 $11,100 $11,100
MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500
TRAVEL & CONF. EXPENSES QTD $0 $84 $0 $806 $4,014 $4,905 $4,905
TRAVEL & CONF. BUDGET QTD $1,887.50 $1,887.50 $1,887.50 $1,887.50 $1,887.50 $9,438 $9,438
DIR.FEES AND EXPENSES QTD $1,650 $2,934 $750 $2,906 $7,764 $16,005 $16,005
FEES AND EXPENSES BUDGET QTD $6,388 $6,388 $6,388 $6,388 $6,388 $31,938 $31,938
GEN MGR EXPENSES QTD $4,059 $4,059
GEN MGR TRAVEL/CONF. BUDGET QTD $5,948 $5,948
TOTAL FEES & EXPENSES QTD $1,650 $2,934 $750 $2,906 $7,764 $16,005 $4,059 $20,064
TOTAL FEES & EXPENSES BUDGET QTD $6,388 $6,388 $6,388 $6,388 $6,388 $31,938 $5,948 $37,885
Page 36 of 50
ITEM NO. 7.6.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Rosanne P. Weston, Engineering Manager
Danielle Logsdon, Senior Engineer
SUBJECT:Award of Construction Contract for 2019 Sewer Main CIPP
Rehabilitation Project
RECOMMENDATION:
That the Board of Directors award the Construction Contract for the 2019 Sewer Main CIPP
Rehabilitation Project to Insituform Technologies, LLC for $271,740.70, Job No. J2019-39S.
SUMMARY:
On October 3, 2019, the District solicited bids for the rehabilitation of 4,348 linear feet of
sanitary sewer mains using cured-in-place-pipe (CIPP) technology and rehabilitation of 157
linear feet of sewer manholes. On October 30, 2019, sealed bids were received from three
contractors. The three bids are shown in the summary below.
No. Contractor Total Bid Amount
1 Insituform Technologies, LLC $271,740.70
2 Nu-Line Technologies, LLC $310,567.40
3 Sancon Technologies, Inc. $322,850.90
Following review of the bids, staff recommends award to the low-bidder, Insituform
Technologies, LLC for $271,740.70.
FISCAL IMPACT:
Budgeted: $350,000
Total Budget: $350,000
Funding Source: Capital
Job No: J2019-39S
Page 37 of 50
BACKGROUND:
As part of the District’s continuing Rehabilitation & Replacement (R&R) Program to replace
aging infrastructure, sewer line rehabilitation is planned for FY20 and FY21. The proposed
method is relining where a new liner is cast and cured in place. This method is proven to be a
cost-effective, technically optimal solution for sewer line rehabilitation. This project was
identified in the District’s 2018 Asset Management Plan.
PRIOR RELEVANT BOARD ACTION:
On May 28, 2019, the Board of Directors approved the Sewer System Rehabilitation and
Replacement Project as part of the Capital Improvement Plan in the Biennial Operating
Budget for FY 20 and FY 21.
STRATEGIC PLAN INITIATIVE:
G1 4A - Address infrastructure needs by updating/implementing the Asset Management Plan.
Page 38 of 50
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
SUBJECT:Draft Policy for Discontinuation of Residential Water Service (SB
998)
BACKGROUND:
Staff has worked with Andrew Gagen of Kidman Gagen Law, District’s legal counsel, to
develop a Policy for Discontinuation of Residential Water Service (“Discontinuation Policy”) as
required under Senate Bill 998 (“SB 998”), which is known as the Water Shutoff Protection
Act. SB 998 was signed into law in September 2018 and takes effect on February 1, 2020.
The crux of SB 998 is that it prohibits the District from discontinuing residential service for
nonpayment for at least 60 days (87 days from the “bill date” for the District).
Under existing law (California Safe Drinking Water Act) the State Water Resources Control
Board administers provisions to regulate drinking water to protect public health. Existing law
declares it to be the established policy of the state that every human being has the right to
safe, clean, affordable, and accessible water adequate for human consumption, cooking, and
sanitary purposes.
As stated in SB 998, it is the intent of the Legislature to minimize the number of Californians
who lose access to water service due to inability to pay. Water service discontinuations
threaten human health and well-being, and have disproportionate impact on infants, children,
the elderly, low-income families, communities of color, people for whom English is a second
language, physically disabled persons, and persons with life-threatening medical conditions.
As also stated in SB 998: When there is a delinquent bill, all Californians, regardless of
whether they pay a water bill directly, should be treated fairly, and fair treatment includes the
ability to contest a bill, seek alternative payment schedules, and demonstrate medical need
and severe economic hardship. It is the intent of the Legislature that this act provide
additional procedural protections and expand upon the procedural safeguards contained in the
Public Utilities Code and Government Code as of January 1, 2018, relating to utility service
disconnections.
Page 39 of 50
In accordance with SB 998 and its Legislative intent, the attached Discontinuation Policy
establishes the District’s obligations to communicate with, and provide required services and
information to, residential customers pertaining to (1) their monthly billings, (2) notifications of
potential discontinuation of services, (3) available payment options, and (4) requirements for
reconnection of service. The Policy also establishes special programs for low income
customers and the qualifying requirements to be eligible for the program. This Policy must be
available in at least 6 prescribed languages, available on the District’s Web site, and provided
to customers in writing, upon request.
The expanded timeline to 87 days poses an increased financial risk to the District for
uncollectible accounts because customers potentially can have three unpaid bills on file before
service may be discontinued for nonpayment. The District wrote off $8,847 in Fiscal Year
2019 for uncollectible accounts, and this amount could potentially double or even triple under
SB 998 and this Discontinuation Policy.The Discontinuation Policy as presented is in draft
form and we encourage any Board comments or questions, which may be incorporated in the
final version.
ATTACHMENTS:
1.Draft Policy
Page 40 of 50
1
DISCONTINUATION OF RESIDENTIAL WATER SERVICE FOR NONPAYMENT POLICY
1.0 GENERAL POLICY AND AUTHORIZATION
1.1 Yorba Linda Water District, as an agency of the state, formed as a special district
pursuant to the County Water District Act (Water Code § 30000 et seq.), is governed in
the execution of the collection of delinquent accounts by California Government Code
Sections 60370 – 60375.5. As an urban or community water system that supplies water
to more than 200 service connections, the District is also governed, effective February 1,
2020, by Sections 116900 - 116926 of the California Health & Safety Code, which is
known as the Water Shutoff Protection Act.
1.2 The Yorba Linda Water District Discontinuation of Residential Water Service for
Nonpayment Policy (“Policy”) establishes policies and procedures when a water bill
becomes delinquent. Discontinuance of water service for nonpayment is considered the
final phase of the collection procedure and will be instituted only after both sufficient
notification and all other reasonable payment alternatives have been exhausted. To the
extent this Policy conflicts with any other rules, regulations, or policies of the District,
this Policy shall control.
1.3 By adoption of this Policy, the Board is authorizing the General Manager and their
designee to exercise certain duties and responsibilities under this Policy that are
essential for the operation of the District.
1.4 Contact Information. For questions or assistance regarding your water bill, including
options to avoid discontinuation of service for nonpayment, the District's Customer
Service staff can be reached at 714-701-3000. Customers may also visit the District's
Customer Service desk in person Monday through Thursday, from 8:00 a.m. to 6:00
p.m., except on District holidays.
2.0 DISCONTINUATION OF SERVICE FOR NONPAYMENT OF DELINQUENT ACCOUNTS
2.1 Delinquent Accounts. Delinquent accounts are any water service bill that remains
unpaid by 5:00 p.m. on the 27th day after the billing date. This Policy applies to the
collection of delinquent accounts.
2.3 The District will discontinue water service for water service charges that have become
delinquent for at least sixty (60) days.
3.0.NOTICES TO CUSTOMER
3.1.Written Notice to Customer or Occupant/Water Consumer at Service Address. The
District will provide a mailed notice to the customer of record by 5:00 p.m. on the 29th
day after the billing date (but no less than thirty (30) days before discontinuation of
water service). A ten percent (10%) late fee will be assessed at that time. If the
Page 41 of 50
2
customer’s address is not the address of the property to which residential service is
provided, the District will also send notice to the address of the property to which
residential service is provided and will be addressed to “Occupant/Water Consumer.”
3.1.a.The mailed notice required in Section 3.1 above will contain:
i.the name and address of the customer;
ii.the amount of the delinquency;
iii.the date by which payment or payment arrangements must be made to
avoid discontinuation of service;
iv.a description of the process to apply for an extension of time to pay the
delinquent charges;
v.the procedure to contest a water bill;
vi.a description of the procedure by which the customer may request a
deferred, or alternative payment schedule, including an amortization of the
delinquent residential service charges
vii.the telephone number where the customer may request a payment
arrangement or receive additional information from the District.
3.2 Telephonic Notice. If the mailed notice is returned through the mail as undeliverable or
the customer has not paid their delinquent account at least ten (10) days before
discontinuation of service, the District will also make a reasonable, good faith effort to
contact the customer of record, or an adult person living at the premises of the
customer, by telephone. The District will offer to provide in writing a copy of this Policy
and to discuss options to avert discontinuation of water service for nonpayment,
including the possibility of an extension or other payment arrangement listed in Section
6 below.
3.3 Posting of Notice to Occupants at Service Address. If the District is unable to make
contact with the customer or an adult person living at the service address by written
notice and by telephone, the District will make a good faith effort to visit the residence
and leave a notice of imminent discontinuation of residential service (e.g. a door tag)
and both a phone number and link to this Policy in a conspicuous place at the service
address. The notice and both phone number and link to this Policy will be left at the
residence at least five (5) days before discontinuation of service. The posted notice
(e.g. door tag) will contain the same notice information required above in Section 3.1.a
4.0 EXTENSIONS AND OTHER ALTERNATIVE PAYMENT ARRANGEMENTS.
4.1 Time to Request an Extension or Other Alternative Payment Arrangement. If a customer
is unable to pay a bill during the payment period, the customer may request an
extension or other alternative payment arrangement described in this Section 6. If a
customer makes a request prior to discontinuation of service by the District, the request
Page 42 of 50
3
will be reviewed by the Finance Manager of the District. District decisions regarding
extensions and other alternative payment arrangements are final.
4.2 Extension. If approved by the District, a customer's payment of their unpaid balance
may be temporarily extended. Such extension may not be provided more than 3 times
during a 12 month time period. The District's Finance Manager shall determine, in their
discretion, whether to provide an extension, and how long an extension shall be
provided, to the customer. The customer shall pay the full unpaid balance by the date
set by the District and must remain current on all water service charges accruing during
any subsequent billing periods. The extended payment date will be set forth in writing
and provided to the customer.
4.3 Amortization. As determined by the District's Finance Manager in their discretion, a
customer's payment of their unpaid balance may be amortized over a period of months
not to exceed twelve (12) months. If amortization is approved, the unpaid balance will
be divided by the number of months in the amortization period, and that amount will be
added to the customer's monthly bills for water service until fully paid. During the
amortization period, the customer must remain current on all water service charges
accruing during any subsequent billing periods. The amortization schedule and amounts
due will be set forth in writing and provided to the customer.
4.4 Alternative Payment Schedule. As determined by the District's Finance Manager in their
discretion, a customer may pay their unpaid balance pursuant to an alternative payment
schedule that will not exceed twelve (12) months. If approved, the alternative payment
schedule may allow periodic lump-sum payments that do not coincide with the District's
established payment date or may provide for payments made more or less frequently
than the District's regular payment date. During the period of the alternative payment
schedule, the customer must remain current on all water service charges accruing
during any subsequent billing periods. The alternative payment schedule and amounts
due will be set forth in writing and provided to the customer.
4.5 Failure To Comply. If a customer has been granted a payment arrangement under this
Section 4 and (a) the original amount due is delinquent by at least sixty (60) days and (b)
the customer fails to: (i) pay the unpaid charges by the extension date; (ii) pay an
amount due under an amortization schedule; or (iii) pay an amount due under an
alternative payment schedule by its due date, then the District may discontinue water
service and customer forfeits the right to any payment arrangement under this section
for 12 months from the date that payment was due. The District will post a final notice
of intent to discontinue service in a prominent and conspicuous location at the service
address at least five (5) business days before discontinuation of service. The final notice
Page 43 of 50
4
will not entitle the customer to any investigation or review by the District under Section
12.
5.0 RECONNECTION OF SERVICE
5.1 Customers whose water service has been discontinued may contact the District
regarding requirements to reconnect service.
5.2 Reconnection will be subject to (a) payment of a reconnection fee of $40, (b) the
amount of the delinquent account, including applicable interest or penalties, and (c) a
security deposit, if required by the District. All payments must be made by cash, credit
card, or certified funds. Requests to reconnect after 6:00 pm Monday through
Thursday, or any time on Friday through Sunday, or holidays will be charged an
after-hours reconnection fee of $210 and any applicable fees listed as (a)-(c) in this
paragraph.
6.0 WHEN SERVICE WILL NOT BE DISCONTINUED
6.1 General. The District will not discontinue water service for delinquent accounts (a) on a
Friday, Saturday, Sunday, legal holiday, or at any time during which the District’s office is
not open to the public; during (b) the District’s investigation of a customer complaint; or
(c) a District-approved extension, amortization, or alternative payment schedule, if the
customer remains in compliance with one of these payment plans.
6.2.Special Medical and Financial Circumstances with Alternative Payment Arrangement
Agreement. The District will not discontinue water service if all of the following are met:
i.The customer, or a tenant of the customer, submits to the District the
certification of a licensed primary care provider that discontinuation of water
service will be life threatening to, or pose a serious threat to the health and
safety of, a resident of the premises where residential service is provided;
ii.The customer demonstrates, as required below under Section 6.2.a., that
they are financially unable to pay for residential service within the District’s
normal billing cycle. The customer is deemed financially unable to pay during
the normal billing cycle if: (a) any member of the customer’s household is a
current recipient of CalWORKs, CalFresh, general assistance, Medi-Cal,
California SSI/SSP, or California Special Supplemental Nutrition Program for
Women, Infants, and Children, or (b) the customer declares under penalty of
perjury that the household’s annual income is less than 200 percent of the
federal poverty level; and
iii.The customer is willing to enter into a written agreement with the District
regarding an extension or other alternative payment arrangement under
Page 44 of 50
5
Section 4 above for the delinquent charges. The District will select terms and
conditions of the payment plan that will be memorialized in a written
agreement.
6.2.a.The customer is responsible for demonstrating that the qualifications above
have been met. Upon receipt of documentation from the customer, the District
will review the documentation within seven (7) days and either: (a) notify the
customer of the terms and conditions selected by the District and require the
customer’s signature on the payment plan agreement; (2) request additional
information from the customer; or (3) notify the customer that they do not
meet the qualifications.
6.2.b.The District may discontinue water service if a customer, who has been granted
an alternate payment arrangement under this Section 6, is delinquent for sixty
(60) days or more and fails to do either of the following: (a) pay any amount due
under the payment plan; or (b) pay their current charges for water service. The
District will post a final notice of intent to discontinue service in a prominent
and conspicuous location at the service address at least five (5) business days
before discontinuation of service. The final notice will not entitle the customer
to any investigation or review by the District.
7.0 SPECIFIC PROGRAM FOR LOW INCOME CUSTOMERS
7.1 For residential customers who demonstrate household income below 200 percent of
the federal poverty line, the District will:
7.1.a Upon request by the customer, waive interest charges or penalties on
delinquent bills once every 12 months.
7.1.b.Limit a reconnection of service fee during normal operating hours at fifty dollars
($50) and during nonoperational hours at one hundred fifty dollars ($150), but
neither reconnection fee is to exceed the actual cost of reconnection if it is less.
Both reconnection fees shall be subject to an annual adjustment for changes in
the Consumer Price Index beginning January 1, 2021.
7.2 How to Qualify as a Low Income Customer. The customer is deemed to have an income
below 200 percent of the federal poverty line if: (a) any member of the customer’s
household is a current recipient of CalWORKs, CalFresh, general assistance, Medi-Cal,
California SSI/SSP, or California Special Supplemental Nutrition Program for Women,
Infants, and Children, or (b) the customer declares under penalty of perjury that the
household’s annual income is less than 200 percent of the federal poverty level.
8.0 PROCEDURES FOR OCCUPANTS OR TENANTS TO BECOME CUSTOMERS OF THE DISTRICT
Page 45 of 50
6
8.1 Applicability. This section only applies when a property owner, landlord, manager, or
operator of a residential service address is listed as the customer of record and has been issued a notice
of intent to discontinue water service due to nonpayment.
8.2.Agreement to District Terms and Conditions of Service. The District shall make good
faith effort to inform the residential occupants, by means of written notice, when the account is
in arrears that service will be terminated at least 10 days prior to the termination. The written
notice shall indicate the District will make service available to the actual residential occupants if
occupant agrees to both the District’s terms and conditions of service and the District’s Rules
and Regulations for Water Service, which are available at www.ylwd.com or upon request.
8.2.b.If one or more of the occupants are willing and able to assume responsibility for
the subsequent charges to the account to the satisfaction of the District, the
District will make service available to the occupants who have met those
requirements.
8.3 Verification of Tenancy. In order for the amount due on the delinquent account to be
waived, an occupant who becomes a customer will verify that the delinquent account
customer of record is or was the landlord, manager, or agent of the dwelling.
Verification may include, but is not limited to, a lease or rental agreement, rent receipts,
a government document indicating that the occupant is renting the property, or
information disclosed pursuant to Section 1962 of the Civil Code, at the discretion of the
District.
8.4 Deductions from Rental Payment. Pursuant to Government Code Sections 60371(d) and
116916(e), any occupant who becomes a customer of the District pursuant to this
Section 8 and whose periodic payments, such as rental payments, include charges for
residential water service, where those charges are not separately stated, may deduct
from the periodic payment each payment period all reasonable charges paid to the
District for those services during the preceding payment period. The District has no
authority to enforce Section 60371(d) or 116916(e) and any such decision by the
occupant to deduct charges is made by the occupant and not authorized by the District.
9.0 OTHER REMEDIES
9.1 In addition to discontinuation of water service, the District may pursue any other
remedies available in law or equity for nonpayment of water service charges, including,
but not limited to: (a) securing delinquent amounts by filing liens on real property, (b)
filing a claim or legal action, or (c) referring the unpaid amount to collections. In the
event a legal action is decided in favor of the District, the District will be entitled to the
payment of all costs and expenses, including attorneys’ fees and accumulated fees.
10.0 DISCONTINUATION OF WATER SERVICE FOR OTHER CUSTOMER VIOLATIONS
Page 46 of 50
7
10.1 The District reserves the right to discontinue water service for any violations of District
ordinances, rules, or regulations other than for nonpayment of a Delinquent Account.
11.0 FEES AND CHARGES INCURRED
11.1 Except as otherwise expressly stated in this Policy, any fees and charges incurred by a
customer under any other rules, regulations, or policies of the District will be due and
payable as established in said rules, regulations, or policies.
12.0.PROCEDURES TO CONTEST A WATER BILL
12.1 Time to Initiate a Complaint or Request an Investigation. Any customer may initiate a
written complaint to, or request an investigation by, the General Manager into the
charges on their bill within twenty seven (27) days of the “bill date” on the contested
bill. The District will not discontinue water service during an investigation of a timely
complaint or request.
12.2 Review by District. Upon receipt of written complaint/request, the General Manager
shall review the complaint and/or conduct an investigation determined to be
appropriate in the General Manager’s sole discretion. The General Manager’s review
will include consideration of whether the customer may receive an amortization
(described below in Section 5.2), or alternative payment schedule under this Policy.
During the review and/or investigation, the customer will be provided an extension
from its noted due date in order to avoid late fees , but the customer will not be
provided an extension of the 60-day time period provided under Section 2.3. The
investigation shall be completed within 10 business days from receipt of the written
complaint/request, where the customer shall be notified of the General Manager’s
decision. The decision of the General Manager is final.
12.3 Outcomes of the Decision. If the review and/or investigation results in favor of the
customer, where the billing is incorrect, an adjustment shall be applied to the customer
account. If the billing is correct, the bill balance shall be due 10 days from the customer
being notified of the General Manager’s decision. If before completion of the
investigation, additional bill(s) become due, the customer is required to make payment
of the entire amount due by the specified due date. Failure to do so may result in
assessed late fees or discontinuation of service, due to non-payment, in accordance
with this Policy.
13.PUBLICATION ON THE DISTRICT WEBSITE AND TRANSLATED VERSIONS
13.1 This Policy is available on the District’s website at www.ylwd.com. This Policy and all
written notices issued under this Policy will be provided in English, Spanish, Chinese,
Tagalog, Vietnamese, Korean, and any other language spoken by at least ten percent
(10%) of the population within the District’s service area.
Page 47 of 50
ITEM NO. 9.1.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Directors' Reports
The Directors will report on their attendance at the following events:
1.OCSD Board - October 23, 2019 (Hawkins)
2.ISDOC - October 24, 2019 (Hawkins/Jones)
3.OCSD State of the District - October 25, 2019 (Hawkins/Miller/Nederhood)
4.WACO - November 1, 2019 (Miller/Nederhood)
5.ISDOC Executive Committee - November 5, 2019 (Nederhood)
6.SAWPA Commission - November 5, 2019 (Jones - As Needed)
7.YL City Council - November 5, 2019 (Jones)
8.MWDOC Board - November 6, 2019 (Nederhood)
9.YL State of the City - November 6, 2019 (Jones/Miller/Nederhood)
Page 48 of 50
ITEM NO. 11.1.
AGENDA REPORT
MEETING DATE:November 12, 2019
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Meetings from November 13 - December 31, 2019
ATTACHMENTS:
1.Board of Directors' Activities Calendar
Page 49 of 50
Board of Directors Activity Calendar
Event Date Time Attendance By
November
OC LAFCO Wed, Nov 13 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Nov 13 6:30 PM Hawkins (As Needed)
WACO Planning Committee Tue, Nov 19 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Nov 19 9:30 AM Jones (As Needed)
YL City Council Tue, Nov 19 6:30 PM Hawkins
MWDOC Board Wed, Nov 20 8:30 AM Nederhood
OCWA Luncheon Wed, Nov 20 11:30 AM Jones
OCWD Board Wed, Nov 20 5:30 PM Jones
OCSD Board Wed, Nov 20 6:00 PM Hawkins
Interagency Committee Meeting with MWDOC and OCWD Mon, Nov 25 4:00 PM Jones/Hawkins
Board of Directors Regular Meeting Tue, Nov 26 6:30 PM
YL Planning Commission Wed, Nov 27 6:30 PM Hawkins (As Needed)
District Offices Closed Thu, Nov 28 7:00 AM
December
ACWA-JPIA Fall Conference Mon, Dec 2 8:00 AM Jones
ISDOC Executive Committee Tue, Dec 3 7:30 AM Nederhood
ACWA Fall Conference Tue, Dec 3 8:00 AM Jones
ACWA-JPIA Fall Conference Tue, Dec 3 8:00 AM Jones
ACWA Groundwater Committee Tue, Dec 3 10:00 AM Jones
ACWA Energy Committee Tue, Dec 3 1:00 PM Miller
ACWA Water Quality Committee Tue, Dec 3 3:00 PM Miller
YL City Council Tue, Dec 3 6:30 PM Hall
ACWA Fall Conference Wed, Dec 4 8:00 AM Jones
MWDOC Board Wed, Dec 4 8:30 AM Nederhood
OCWD Board Wed, Dec 4 5:30 PM
ACWA Fall Conference Thu, Dec 5 8:00 AM Jones
ACWA Fall Conference Fri, Dec 6 8:00 AM Jones
Board of Directors Regular Meeting Tue, Dec 10 6:30 PM
CRWUA Annual Conference Wed, Dec 11 8:00 AM Nederhood
OC LAFCO Wed, Dec 11 8:15 AM Nederhood (As Needed)
YL Planning Commission Wed, Dec 11 6:30 PM Hawkins (As Needed)
CRWUA Annual Conference Thu, Dec 12 8:00 AM Nederhood
WACO Fri, Dec 13 7:30 AM
CRWUA Annual Conference Fri, Dec 13 8:00 AM Nederhood
WACO Planning Committee Tue, Dec 17 7:30 AM Jones/Nederhood
SAWPA Commission Tue, Dec 17 9:30 AM Jones (As Needed)
YL City Council Tue, Dec 17 6:30 PM Miller
TENTATIVE - Board of Directors Workshop Meeting Tue, Dec 17 6:30 PM
MWDOC Board Wed, Dec 18 8:30 AM Nederhood
OCWA Luncheon Wed, Dec 18 11:30 AM
OCWD Board Wed, Dec 18 5:30 PM Jones
OCSD Board Wed, Dec 18 6:00 PM Hawkins
District Offices Closed Tue, Dec 24 7:00 AM
Disrict Offices Closed Wed, Dec 25 7:00 AM
As of November 5, 2019
Page 50 of 50
BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING
Yorba Linda ITEM NO. a '
Water District
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ITEM NO. 8.2.
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ITEM NO. 8.2.
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Effectiveness (Right way)
A ERI UBMITTED BY: Nick Hollon
ME TING DATE: November 12, 2019 8
ITEM NO. 8.2.
The " Classic Approach „
to
fewer System Maintenance
Aggressive cleaning schedule
Video inspections
Repair work �
In - house vs . Contractor
F . O . G .
C . I . P. -- � '1► ;'� O�
It
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MATERIALS SUBMIT c Hollon
MEETING DATE: Novembe 19
ITEM NO. 8.2.
Pros / Cons of the
" Classic Approach "
Pros Cons
Effective High water usage
Simple to administer Higher equipment costs
Low information yield
Prioritize cleaning over
video inspection
"Blind Luck"
Can be disruptive to
customers
NOR-
MATERIALS SUBMIT Hollon
20
`MEETING DATE: Novembe
ITEM NO. 8.2.
why Change,
" If it ain 't broke . . . "
The business model or the pipe?
More data means Informed decision - making
Prioritize high Consequence -Of- Failure
assets
Tailored Cleaning Program
1W I I
ir
ERIALS SUBMIT ly I II
MEETING DATE: No - L1 21
ITEM NO. 8.2.
Data on Reactive W09s
Locke Ranch Sewer CCTV Assessment
February 2018 to duly 2019
Manhole-to- Manhole Sections Inspected
.) 8
" Reactive Cleaning" Work Orders Generated
4 �
17% 1
L,I.MMATERIALS SUBMIT HollonEETING DATE: Novembe 22
ITEM NO. 8.2.
Transition Phase
Prioritize CCTV inspections
New Equipment
More data
Reactive work orders
Asset condition history CHANGE
AHEAD
NOR-
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MATERIALS SUBMIT Hollon
MEETING DATE: Novembe
ITEM NO. 8.2.
[! ems Tech & New Equipment
New sewer CCTV truck
Software
CMMS priority dispatching
Reactive work orders and "H / M / L" priority ratings
Analog to digital
Data-driven workflow
Mapping problem areas
Tailored maintenance programs
CIP budgetting �
ol
MATERIALS SUBMIT Hollon
MEETING DATE: Novembe »•-- 24
ITEM NO. 8.2.
The Pole - Camera
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4ilEETING DATE: • i�
" Informed Approach " ITEM NO. 8.2.
to
Sewer System
Maintenance
Visual inspection • •
Data- driven w • •
Clean only as needed
2 . 5 year condition assessment
Ramp - up / down resources
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ITEM NO. 8.2.
Pros / Cons of the
" Informed Approach "
Pros Cons
Scalable production Higher admin burden
Reduced water usage Data management issues
Lifetime Cost Savings Slower than just cleaning
More DATA!
Higher quality of service
Work smarter, not harder
Increased operator safety
Less disruptive
, MATERIALS SUBMIT Hollon
MEETING DATE: Novembe 31
ITEM NO. 8.2.
Conclusion
1 Increase the lifespan combo -trucks
1 Annual water cost savings
Safe r
1 Better customer service
Better approach
ATERIALS SUBMIT c Hollon
MEETING DATE: Novembe 32
ITEM NO.
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EETING DATE: Novem,
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FERIALS SUBMIT
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Hollon
MEETING DATE: Novembe
Yorba Linda ITEM NO. 8.2.
Water District
Thank You
-SUBMITTED BY: Nick Hollon
TING DATE: November 12, 2019