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Home My WebLink About2019-10-22 - Board of Directors Meeting Minutes (B) 2019-109 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, October 22, 2019, 2019, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brooke Jones, President Marc Marcantonio, General Manager Andrew J. Hall Brett Barbre, Assistant General Manager J. Wayne Miller, PhD John DeCriscio, Operations Manager Al Nederhood Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager DIRECTORS ABSENT Pasquale Talarico, Director of Public Affairs Phil Hawkins, Vice President Rosanne Weston, Engineering Manager Divya Agrawalla, Principal Engineer Annie Alexander, Executive Asst/Board Secretary Paige Appel, Accounting Assistant II Danielle Logsdon, Senior Engineer ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP Fred Soroushian, Vice President, Jacobs Engineering Group Phil Sudol, Director Growth & Sales/Design Build, Jacobs Engineering Group 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS Finance Manager Lugo introduced newly hired Accounting Assistant II, Paige Appel, and provided the Board with an overview of Ms. Appel's background and work experience. The Board welcomed Ms. Appel to the District. Minutes of the YLWD Board of Directors Regular Meeting Held October 22, 2019 at 630 p.m. 1 2019-110 5.1. Elected Official Liaison Reports None. 5.2. Federal and State Legislative Update Staff reported on activities associated with a press conference scheduled October 30, 2019 for the newly constructed heli-hydrant. Staff also responded to questions from Director Miller regarding potential community outreach activities in preparation for the upcoming release of a water industry related movie and patenting staff improvements made to the heli- hydrant. 6. PUBLIC COMMENTS Julia Schultz, resident, thanked the Board for the brief presentation on the heli- hydrant at the recent Yorba Linda City Council meeting. Staff then responded to questions from Ms. Schultz's regarding maintenance of the heli-hydrant. 7. CONSENT CALENDAR Director Nederhood requested to remove Item No. 7.3. from the Consent Calendar for separate action. Director Hall made a motion, seconded by Director Miller, to approve the remainder of the Consent Calendar. Motion passed 4-0-0-1 on a Roll Call vote with Director Hawkins being absent. 7.1. Minutes of the Board of Directors Special and Regular Meetings Held October 8, 2019 Recommendation. That the Board of Directors approve the minutes as presented. 7.2. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,628,500.88. 7.4. Cash and Investment Report for Period Ending September 30, 2019 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for period ending September 30, 2019. Minutes of the YLWD Board of Directors Regular Meeting Held October 22,2019 at 6:30 p.m. 2 2019-111 7.5. Revise Budgeted Positions for the Remainder of Fiscal Year 2020 Recommendation: That the Board of Directors adopt Resolution No. 2019-XX ratifying the Budgeted Positions for the remainder of Fiscal Year 2020 and rescinding Resolution No. 2019-20. 7.6. Amend the Personnel Manual for Unrepresented Employees Recommendation: That the Board of Directors adopt Resolution No. 2019-XX amending Exhibit A of the Personnel Manual for Unrepresented Employees for the remainder of Fiscal Years 2019-2023. 7.7. Amend District's Conflict of Interest Code Recommendation: That the Board of Directors adopt Resolution No. 2019-XX adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.3. Budget to Actual Reports for Month Ending September 30, 2019 Staff responded to questions from Director Nederhood regarding key information contained in these reports. Director Nederhood made a motion, seconded by Director Hall, to receive and file the Budget to Actual Reports for month ending September 30, 2019. Motion carried 4-0-0-1 with Director Hawkins being absent. 8. ACTION CALENDAR 8.1. Election for Association of California Water Agencies (ACWA President and Vice President for 2020-2021 Term The Board briefly discussed the candidates. Director Nederhood made a motion, seconded by Director Hall, to authorize President Jones as primary and Director Miller as alternate to cast the District's ballot for ACWA President and Vice President at the Fall Conference on Wednesday, December 4, 2019. Motion carried 4-0-0-1 with Director Hawkins being absent. Minutes of the YLWD Board of Directors Regular Meeting Held October 22,2019 at 6:30 p.m. 3 2019-112 8.2. Reschedule or Cancel Regular Board Meeting on December 24, 2019 Director Hall made a motion, seconded by Director Miller, to cancel the Regular Meeting on Tuesday, December 24, 2019 due to the Christmas holiday. Motion carried 4-0-0-1 with Director Hawkins being absent. 9. DISCUSSION ITEMS 9.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff provided a presentation to the Board regarding the implementation strategy for the proposed treatment plant. This included an overview of a 19-month schedule, planned pilot testing, progress to date, meetings with consultants and vendors, tours of other treatment plants, anticipated lower response levels, and terms of the draft reimbursement agreement with Orange County Water District (OCWD). Staff then reviewed estimated costs for construction of the proposed plant and potential locations for pretreatment, the plant itself, a booster pump station, and reverse osmosis plant if needed. Staff also touched on testing results of the District's wells. Staff then presented three options for project delivery and the benefits of utilizing a design-build approach. Staff then recommended the immediate issuance of a Request for Proposal (RFP) for and subsequent selection of an owner's representative to begin working on Phase I of the project. Lengthy group discussion followed. It was the consensus of the Board that staff move forward with the issuance of an RFP for and selection of an owner's representative. Staff then responded to questions from members of the audience regarding the proposed treatment plant and community outreach and education efforts related to PFAS. Fred Soroushian and Phil Sudol representing Jacobs Engineering Group briefly commented on the proposed project. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. Minutes of the YLWD Board of Directors Regular Meeting Held October 22,2019 at 6:30 p.m. 4 2019-113 10.2. General Manager's Report General Manager Marcantonio asked each of the managers to report on activities within their respective departments. Engineering Manager Weston noted the District had received a certificate of appreciation for collaborating with the US Geological Survey on the Groundwater Ambient Monitoring and Assessment Program-Priority Basin Project. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) ■ Next meeting is scheduled Monday, November 25, 2019 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) ■ Next meeting is scheduled Monday, December 16, 2019 at 4:00 p.m. at Yorba Linda City Hall. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Next meeting is scheduled Tuesday, October 29, 2019 at 3:30 p.m. at Placentia City Hall. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from October 23 — December 31, 2019 The Board made no changes to the activity calendar. Minutes of the YLWD Board of Directors Regular Meeting Held October 22,2019 at 6:30 p.m. 5 2019-114 13. ADJOURNMENT 13.1. The meeting was adjourned at 8:27 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held October 22,2019 at 6:30 p.m. 6