HomeMy WebLinkAbout2020-01-14 - Board of Directors Meeting Agenda Packet (B)AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, January 14, 2020, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Phil Hawkins, President
Andrew J. Hall, Vice President
Brooke Jones, Director
J. Wayne Miller, Director
Al Nederhood, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
Items may be added to the agenda upon determination by a twothirds vote of the Board, or a
unanimous vote if only three Directors are present, that there is a need to take immediate action which
came to the District's attention subsequent to the agenda being posted. (GC 54954.2(b)(2))
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
5.2. Federal and State Legislative Update
6. PUBLIC COMMENTS
Any individual wishing to address the Board or Committee is requested to identify themselves and state
the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed
on the agenda. Comments are limited to three minutes and must be related to matters of public interest
within the jurisdiction of the Water District. (GC 54954.3)
7. CONSENT CALENDAR
All items on the consent calendar are considered routine and may be approved by a single motion.
There will be no discussion of these items unless a member of the Board, staff, or public requests
separate consideration.
7.1.Minutes of the Board of Directors Special and Regular Meetings Held
November 12, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
Page 1 of 103
7.2.Minutes of the Board of Directors Special and Regular Meetings Held
November 26, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3.Minutes of the Board of Directors Special and Regular Meetings Held
December 10, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.4.Payment of Bills, Refunds, and Wire Transfers as of December 24, 2019 and
January 14, 2020
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $2,443,965.02.
7.5.Budget to Actual Reports for the Month Ending November 30, 2019
Recommendation: That the Board of Directors receive and file the Budget to
Actual Reports for the Month Ending November 30, 2019.
7.6.Cash and Investment Report for the Period Ending November 30, 2019
Recommendation: That the Board of Directors receive and file the Cash and
Investment Report for Period Ending November 30, 2019.
7.7.Professional Services Agreements for OnCall Engineering Services
Recommendation: That the Board of Directors authorize the General Manager
to execute five (5) nonexclusive Professional Services Agreements (pending
review and approval as to form by General Counsel) for OnCall Professional
Engineering Services with Krieger & Stewart, Inc., Carollo Engineers, Inc.,
Tetra Tech, Psomas and AECOM for an initial period of three (3) years and
cumulative total not to exceed $1,500,000.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed
prior to formal Board action.
8.1.Board of Directors' Committee, Agency, and Intergovernmental Meeting
Assignments
Recommendation: That the Board of Directors approve the proposed
committee, agency, and intergovernmental meeting assignments for the 2020
calendar year.
8.2.Board of Directors' Compensation
Recommendation: That the Board of Directors review the Directors' current
compensation rate and determine if it should remain the same for the next
calendar year.
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9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action
of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Board of Directors. Time
permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting
and consider formal action at another meeting. This portion of the agenda may also include items for
information only.
9.1. Treatment of Groundwater Supplies to Remove Per and Polyfluoroalkyl
Substances (PFAS)
9.2. Status of Operations Activities
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes from the meeting held Monday, November 25, 2019 at 4:00
p.m. are included in the agenda packet.
Next meeting is scheduled Thursday, January 23, 2020 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Minutes of the meeting held Monday, December 16, 2019 at 3:00 p.m.
are included in the agenda packet.
Next meeting is yet to be scheduled.
11.3. Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00 p.m.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 15 February 29, 2020
13. ADJOURNMENT
13.1. The next Regular Board Meeting will be held Tuesday, January 28, 2020.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business at
6:30 p.m.
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Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Nonexempt materials related to open session agenda items that are distributed to a majority of the Board or
Committee less than seventytwo (72) hours prior to the meeting will be available for public inspection in the lobby
of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular
business hours. When practical, these materials will also be available on the District’s website
(http://www.ylwd.com/). (GC 54957.5)
Accommodations for the Disabled
Requests for disabilityrelated modifications or accommodations, including auxiliary aids or services, required for
participation in the above posted meeting should be directed to the Board Secretary at (714) 7013020 at least 24
hours in advance. (GC 54954.2(a))
Page 4 of 103
ITEM NO. 7.1.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of the Board of Directors Special and Regular Meetings
Held November 12, 2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Draft Meeting Minutes (Special)
2.Draft Meeting Minutes (Regular)
Page 5 of 103
Minutes of the YLWD Board of Directors Special Meeting Held November 12, 2019, 2019 at 5:30 p.m.1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, November 12, 2019, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 5:30 p.m.
2.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Brett Barbre, Assistant General Manager
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
Andrew J. Hall Kaden Young, Sr Mgmt Analyst/Asst Board Secretary
J. Wayne Miller, PhD
Al Nederhood
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3.PUBLIC COMMENTS
Jonathan Conk, Vice President of Project Dimensions, commented on the
District’s Will Serve Letter for the provision of water and sanitary sewer service to
the Lakeview Senior Living development project.
4.CLOSED SESSION
The Board entered Closed Session at 5:43 p.m. All Directors were present. Also
present was General Counsel Gagen, Assistant General Manager Barbre, and
Engineering Manager Rosanne Weston.
The following items were taken out of order.
4.3.Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Number of Potential Cases:Unknown
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Minutes of the YLWD Board of Directors Special Meeting Held November 12, 2019, 2019 at 5:30 p.m.2
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4.4 Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54936.9 of the California Government Code
Number of Potential Cases:One
Assistant General Manager Barbre and Engineering Manager Weston left the
Closed Session prior to discussion of the following items.
4.1.Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title:General Manager
4.2.Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative:Andrew Gagen, General Counsel
Unrepresented Employee:General Manager
The Board reconvened in Open Session at 6:35 p.m. General Counsel Gagen
stated that no action was taken during Closed Session on any of the items that
was required to be reported under the Brown Act. He noted that the Board would
enter back into Closed Session following adjournment of the regular meeting to
continue discussion of Item Nos. 4.1. and 4.2. He also reported that the Board
had instructed staff to place Item No. 4.4. and an action item related to the
provision of water and sanitary sewer service to the Lakeview Senior Living
development project on the agenda for the November 26, 2019 meeting. Staff
was also instructed to obtain additional information from Mr. Conk regarding this
same matter.
The meeting was recessed at 6:36 p.m.
The meeting then reconvened at 8:22 p.m. The Board immediately entered
Closed Session to further discuss Item Nos. 4.1. and 4.2. All Directors were
present. Also present was General Counsel Gagen.
The Board reconvened in Open Session at 8:41 p.m. General Counsel Gagen
stated that no action was taken during Closed Session on Item Nos. 4.1. and 4.2.
that was required to be reported under the Brown Act.
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Minutes of the YLWD Board of Directors Special Meeting Held November 12, 2019, 2019 at 5:30 p.m.3
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5.ADJOURNMENT
5.1.The meeting was adjourned at 8:42 p.m.
Kaden Young
Assistant Board Secretary
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Minutes of the YLWD Board of Directors Regular Meeting Held November 12, 2019 at 6:30 p.m.1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, November 12, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:35 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Brett Barbre, Assistant General Manager
Phil Hawkins, Vice President John DeCriscio, Operations Manager
Andrew J. Hall Gina Knight, Human Resources and Risk Manager
J. Wayne Miller, PhD Delia Lugo, Finance Manager
Al Nederhood Pasquale Talarico, Director of Public Affairs
Rosanne Weston, Engineering Manager
Kaden Young, Sr Mgmt Analyst/Asst Board Secretary
Nick Hollon, Senior Maintenance Worker
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
5.INTRODUCTIONS AND PRESENTATIONS
5.1.Elected Official Liaison Reports
None.
5.2.Federal and State Legislative Update
None. Staff briefly commented on recent public outreach activities.
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Minutes of the YLWD Board of Directors Regular Meeting Held November 12, 2019 at 6:30 p.m.2
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6.PUBLIC COMMENTS
Julia Schultz, resident, requested clarification regarding the District’s travel
expense policy as related to Item No. 7.5. President Jones removed this item
from the Consent Calendar for separate action to provide staff the opportunity to
respond to Ms. Shultz’s inquiry.
Jon Conk, Vice President of Project Dimensions, requested the Board consider
the Terms and Conditions for the provision of water service separate from sewer
service for the Lakeview Senior Living development project.
Staff indicated that the Terms and Conditions for both services would need to be
presented to the Board in the same document.
7.CONSENT CALENDAR
President Jones noted that Item No. 7.5. had been removed from the Consent
Calendar for separate action. Director Nederhood requested to remove Item
Nos. 7.2. and 7.4. as well.
Director Hawkins made a motion, seconded by Director Hall, to approve the
remainder of the Consent Calendar. Motion passed 5-0-0-0.
7.1.Minutes of the Board of Directors Special and Regular Meetings Held
October 22, 2019
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3.Purchase of 2020 Kenworth Dump Truck
Recommendation: That the Board of Directors authorize the General
Manager to purchase a 2020 Dump Truck from Inland Kenworth –
Montebello in the amount of $118,416.21.
7.6.Award of Construction Contract for 2019 Sewer Main CIPP Rehabilitation
Recommendation: That the Board of Directors award the Construction
Contract for the 2019 Sewer Main CIPP Rehabilitation Project to
Insituform Technologies, LLC for $271,740.70, Job No. 2019-39S.
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ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
Staff responded to questions from Director Nederhood regarding some items on
the check register (Item No. 7.2.) and information contained in the financial
statements (Item No. 7.4.).
In response to Ms. Schultz’s previous inquiry, staff provided an overview of the
District’s travel expense policy and noted that total expenditures in this category
were under budget for Fiscal Year 2020.
Director Nederhood made a motion, seconded by Director Hawkins, to approve
Item Nos. 7.2., 7.4., and 7.5. Motion carried 5-0-0-0.
7.2.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,119,828.71.
7.4.Unaudited Financial Statements for First Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for First Quarter of Fiscal Year 2020.
7.5.Directors’ and General Manager’s Fees and Expenses Report for First
Quarter of Fiscal Year 2020
Recommendation: That the Board of Directors receive and file the
Directors’ and General Manager’s Fees and Expenses Report for First
Quarter of Fiscal Year 2020.
8.DISCUSSION ITEMS
8.1.Draft Policy for Discontinuation of Residential Water Service (SB 998)
Staff reviewed the policy’s purpose and impact on the District. The Board
and staff then discussed various elements of the policy. Staff will
incorporate additional revisions and present the final draft for Board
consideration at the next regular meeting.
8.2.Status of Operations Activities
Staff provided a presentation regarding the District’s sanitary sewer
system maintenance program, associated vehicles and equipment, and
Computerized Maintenance Management System (CMMS) software.
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9.REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1.Directors' Reports
The Directors noted their attendance at the listed meetings and events.
9.2.General Manager's Report
Assistant General Manager Barbre asked each of the managers to report
on activities within their respective departments.
9.3.General Counsel’s Report
None.
9.4.Future Agenda Items and Staff Tasks
None.
10.COMMITTEE REPORTS
10.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Next meeting is scheduled Monday, November 25, 2019 at 4:00
p.m.
10.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00
p.m. at Yorba Linda City Hall.
10.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Minutes of the meeting held Tuesday, October 29, 2019 at 3:30
p.m. will be provided when available.
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00
p.m.
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11.BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1.Meetings from November 13 – December 31, 2019
The Board made no changes to the activity calendar.
12.ADJOURNMENT
12.1.The meeting was adjourned at 8:22 p.m.
Kaden Young
Assistant Board Secretary
Page 13 of 103
ITEM NO. 7.2.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of the Board of Directors Special and Regular Meetings
Held November 26, 2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Draft Meeting Minutes (Special)
2.Draft Meeting Minutes (Regular)
Page 14 of 103
Minutes of the YLWD Board of Directors Special Meeting Held November 26, 2019, 2019 at 5:30 p.m.1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, November 26, 2019, 5:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 5:31 p.m.
2.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
J. Wayne Miller, PhD Annie Alexander, Executive Asst/Board Secretary
Al Nederhood
DIRECTORS ABSENT ALSO PRESENT
Andrew J. Hall Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3.PUBLIC COMMENTS
Jonathan Conk, Vice President of Project Dimensions, requested the Board
consider allowing the City of Placentia to provide sanitary sewer service for the
Lakeview Senior Living development project. He also requested the Board
consider the Terms and Conditions for the provision of water service separate
from sewer service for this same project.
4.CLOSED SESSION
The Board entered Closed Session at 5:35 p.m. All Directors with the exception
of Director Hall were present. Also present was General Counsel Gagen.
4.1.Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title:General Manager
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4.2.Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative:Andrew Gagen, General Counsel
Unrepresented Employee:General Manager
General Manager Marcantonio, Assistant General Manager Barbre, and
Engineering Manager Rosanne Weston joined the Closed Session prior to
discussion of the following items.
4.3.Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Number of Potential Cases:Unknown
4.4 Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54936.9 of the California Government Code
Number of Potential Cases:One
The Board reconvened in Open Session at 6:36 p.m. General Counsel Gagen
reported that no action was taken on Item Nos. 4.1., 4.2., and 4.3. during Closed
Session that was required to be reported under the Brown Act. He also reported
that in regards to Item No. 4.4., the Board determined to present the following
options to Project Dimensions for the provision of water and sewer service to the
Lakeview Senior Living development project:
1.If accepted, the Board would direct staff to negotiate Terms and
Conditions for the provision of water and sewer service from the
District. The District would be responsible for fronting the cost of
constructing a sewer line to the edge of the parcel to support a
gravity fed collection system.
2.If accepted, the Board would direct staff to negotiate Terms and
Conditions for the provision of water service only. The Board would
continue to consider all options for the provision of sewer service.
Staff then responded to questions from Mr. Conk regarding both options. Mr.
Conk indicated he would need to consult with the owner and get back to District
staff with a decision.
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Minutes of the YLWD Board of Directors Special Meeting Held November 26, 2019, 2019 at 5:30 p.m.3
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5.ADJOURNMENT
5.1.The meeting was adjourned at 6:42 p.m.
Annie Alexander
Board Secretary
Page 17 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November 26, 2019 at 6:30 p.m.1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, November 26, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:42 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President Brett Barbre, Assistant General Manager
J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Manager
Al Nederhood Delia Lugo, Finance Manager
Pasquale Talarico, Director of Public Affairs
DIRECTORS ABSENT Rosanne Weston, Engineering Manager
Andrew J. Hall Annie Alexander, Executive Asst/Board Secretary
Freddie Ojeda, Operations Superintendent
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
5.INTRODUCTIONS AND PRESENTATIONS
5.1.Elected Official Liaison Reports
None.
5.2.Federal and State Legislative Update
Staff reported on attendance at an upcoming conference and speaking
engagement related to Per- and Polyfluoroalkyl Substances (PFAS) and
scheduled publication of the District’s next newsletter.
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6.PUBLIC COMMENTS
None.
7.CONSENT CALENDAR
Director Nederhood requested to remove Item Nos. 7.2. and 7.4. from the
Consent Calendar for separate action.
Director Miller made a motion, seconded by Director Hawkins, to approve the
remainder of the Consent Calendar. Motion passed 4-0-0-1 with Director Hall
being absent.
7.1.Payment of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,118,463.39.
7.3.Cash and Investment Report for Period Ending October 31, 2019
Recommendation: That the Board of Directors receive and file the Cash
and Investment Report for the period ending October 31, 2019.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.2.Budget to Actual Reports for Month Ending October 31, 2019
Director Nederhood commented on his net income projections for FYE20.
He also requested a representative from Public Agency Retirement
Services (PARS) update the Board on the status of District investments at
a future meeting, perhaps in January, and suggested the Board consider
adopting a more conservative investment strategy due to market
conditions.
(Item No. 7.4. was discussed prior to a vote being taken on this item.)
7.4.Discontinuation of Residential Water Service for Nonpayment Policy (SB 998)
Director Nederhood commented on the percentage of the federal poverty
level identified in the policy (200%) to qualify as a low-income customer.
He suggested the Board consider a higher percentage. Staff will work
with legal counsel to research this possibility. Staff is also looking into bill
payment assistance program options for low-income customers.
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Director Nederhood made a motion to accept Item No. 7.2. and defer
consideration of Item No. 7.4. to the next regular Board meeting.
President Jones suggested action on these items be considered
separately.
Motion failed for lack of a second.
Director Nederhood made a motion, seconded by Director Hawkins, to
receive and file the Budget to Actual Reports for the month ending
October 31, 2019 (Item No. 7.2.). Motion carried 4-0-0-1 with Director Hall
being absent.
Director Nederhood made a motion, seconded by Director Hawkins, to
postpone action on Item No. 7.4. until the next regular Board meeting to
allow staff time to look into the possibility of utilizing a higher percentage
of the federal poverty level for customers to qualify as low-income as
defined in the policy. Motion carried 3-1-0-1 with Director Miller voting No
and Director Hall being absent.
8.ACTION CALENDAR
8.1.Amending the General Manager’s Employment Agreement
General Counsel Gagen reported that negotiations with the General
Manager had resulted in a recommendation that the Board consider
increasing the position’s salary by 5%, providing a one-time performance
based bonus of $4,500, and extending the Employment Agreement for an
additional 2 years.
Director Hawkins made a motion, seconded by Director Jones, to: (1)
approve the Sixth Amendment to the Employment Agreement for the
Position of General Manager as negotiated by the District’s Designated
Representative; and (2) adopt Resolution No. 2019-XX approving the
Classification and Salary for the General Manager effective September 1,
2019, and rescinding Resolution No. 18-33. Motion carried 3-0-1-1 on a
Roll Call vote with Director Nederhood abstaining and Director Hall being
absent.
9.DISCUSSION ITEMS
9.1.Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl
Substances (PFAS)
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Staff reported on Orange County Water District’s newly adopted policy to
assist groundwater producers with PFAS treatment.
Discussion followed regarding the impact of anticipated lower response
levels for Perfluorooctane Sulfonate (PFOS) and Perfluorooctanoic Acid
(PFOA).
Staff then provided a presentation on the status of YLWD’s proposed
PFAS Treatment Plant and existing Pilot Test project.
The group then discussed the financial impact of having to switch water
sources from a combination of groundwater and surface water to 100%
surface water.
10.REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1.Directors' Reports
Vice President Hawkins noted he would be late for the next regular
meeting as he’d be traveling.
The Directors then commented on their attendance at the listed meetings
and events.
10.2.General Manager's Report
General Manager Marcantonio previously distributed a written report.
10.3.General Counsel’s Report
None.
10.4.Future Agenda Items and Staff Tasks
Director Nederhood inquired as to the status of American Water Works
Association’s (AWWA) most recent benchmarking survey and a summary
of total expenses for the Fairmont Booster Pump Station Upgrade Project.
11.COMMITTEE REPORTS
11.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes from the meeting held Monday, November 25, 2019 at 4:00
p.m. will be provided when available.
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Next meeting is scheduled Thursday, January 23, 2020 at 4:00
p.m.
11.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00
p.m. at Yorba Linda City Hall.
11.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Minutes of the meeting held Tuesday, October 29, 2019 at 3:30
p.m. were included in the agenda packet.
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00
p.m.
12.BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1.Meetings from December 1, 2019 – January 31, 2020
The Board made no changes to the activity calendar.
13.ADJOURNMENT
13.1.The meeting was adjourned at 8:02 p.m.
Annie Alexander
Board Secretary
Page 22 of 103
ITEM NO. 7.3.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Assistant/Board Secretary
SUBJECT:Minutes of the Board of Directors Special and Regular Meetings
Held December 10, 2019
RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
1.Draft Meeting Minutes (Special)
2.Draft Meeting Minutes (Regular)
Page 23 of 103
Minutes of the YLWD Board of Directors Special Meeting Held December 10, 2019 at 6:00 p.m.1
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, December 10, 2019, 6:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:00 p.m.
2.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Andrew J. Hall Brett Barbre, Assistant General Manager
J. Wayne Miller, PhD Rosanne Weston, Engineering Manager
Al Nederhood John DeCriscio, Operations Manager
Annie Alexander, Executive Asst/Board Secretary
DIRECTORS ABSENT ALSO PRESENT
Phil Hawkins, Vice President Andrew Gagen, General Counsel, Kidman Gagen Law LLP
3.PUBLIC COMMENTS
Jonathan Conk, Vice President of Project Dimensions, commented on his
understanding of two options presented to the firm following Closed Session on
November 26, 2019 for the provision of water and sewer service to the Lakeview
Senior Living development project. He noted that Project Dimensions was
unable to accept Option 1 and had requested to move forward with Option 2.
General Counsel Gagen clarified some points regarding the District’s proposed
financial contribution for an associated expense under Option 1.
Mr. Conk reviewed a handout he distributed to the Board and explained Project
Dimensions’ reasons for not being able to accept Option 1, including an issue
related to the service tunnel. He then responded to a few related questions from
Director Nederhood.
4.CLOSED SESSION
The Board entered Closed Session at 6:11 p.m. All Directors with the exception
of Director Hawkins were present. Also present was General Manager
Page 24 of 103
Minutes of the YLWD Board of Directors Special Meeting Held December 10, 2019 at 6:00 p.m.2
2019-XXX
Marcantonio, Assistant General Manager Barbre, Engineering Manager Weston,
Operations Manager DeCriscio, and General Counsel Gagen.
4.1 Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54936.9 of the California Government Code
Number of Potential Cases:One
The Board reconvened in Open Session at 6:40 p.m. General Counsel Gagen
reported that the Board took no reportable action related to Item No. 4.1. and
directed staff to meet with Project Dimensions’ engineer to discuss the service
tunnel issue and all issues associated with the provision of sewer service for the
Lakeview Senior Living development project.
The Board briefly responded to related questions from Mr. Conk.
5.ADJOURNMENT
5.1.The meeting was adjourned at 6:43 p.m.
Annie Alexander
Board Secretary
Page 25 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.1
2019-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, December 10, 2019, 2019, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 6:43 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Brooke Jones, President Marc Marcantonio, General Manager
Andrew J. Hall Brett Barbre, Assistant General Manager
J. Wayne Miller, PhD John DeCriscio, Operations Manager
Al Nederhood Gina Knight, Human Resources and Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Pasquale Talarico, Director of Public Affairs
Phil Hawkins, Vice President Rosanne Weston, Engineering Manager
Annie Alexander, Executive Asst/Board Secretary
Robyn Hollinshead, Sr Info Systems Administrator
Malissa Muttaraid, Public Affairs Representative
Kaden Young, Sr Management Analyst
ALSO PRESENT
Andrew Gagen, General Counsel, Kidman Gagen Law LLP
4.ADDITIONS/DELETIONS TO THE AGENDA
None.
5.INTRODUCTIONS AND PRESENTATIONS
5.1.Elected Official Liaison Reports
Proclamations from the following elected officials were presented to
President Jones recognizing his service as President during 2019:
Yorba Linda City Council
Placentia City Council
Page 26 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.2
2019-XXX
Assemblymember Phillip Chen
Senator Ling Ling Chang
Representative Gil Cisneros
5.2.Federal and State Legislative Update
None.
6.PUBLIC COMMENTS
Greg Schultz, resident, commented on his participation in a tour hosted by the
Metropolitan Water District of Southern California (MWDSC) of the Diemer
Filtration Plant, Diamond Valley Lake, and Lake Matthews.
Assistant General Manager Barbre recognized staff for being presented with an
Excellence in Departmental Practice Award from Cityworks. Sr Info Systems
Administrator Hollinshead highlighted the team’s efforts and resulting
enhancements of the District’s asset management strategies.
7.CONSENT CALENDAR
President Jones removed Item Nos. 7.2. and 7.5. from the Consent Calendar for
separate consideration.
Director Hall made a motion, seconded by Director Miller, to approve the
remainder of the Consent Calendar. Motion carried 4-0-0-1 with Director
Hawkins being absent.
7.1.Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $604,548.36.
7.3.Terms and Conditions for Water and Sewer Service with C & C
Development for Altrudy Senior Apartments, Job No. 201948
Recommendation: That the Board of Directors approve the Terms and
Conditions for Water and Sewer Service with C & C Development for
Altrudy Senior Apartments, Job No. 201948.
Page 27 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.3
2019-XXX
7.4.Award of New Janitorial Contract
Recommendation: That the Board of Directors authorize the General
Manager to enter into a Janitorial Service Contract with Base Hill, Inc.
DBA Jan Point for a 3 year term beginning January 1, 2020 and an
estimated total cost of $121,392.00.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.2.Terms and Conditions for Water Service with EI-Yorba Linda, LLC for
Tentative Tract Map 17784, Job No. 201947
Jonathan Conk, Vice President of Project Dimensions, summarized written
comments he previously provided to District staff regarding two options
described in the report for this item.
Director Hall made a motion, seconded by Director Nederhood, to: (1)
approve the Terms and Conditions for Water Service with EI-Yorba Linda,
LLC for Tentative Tract Map 17784, Job No. 201947; and (2) affirm that
approval of the Terms and Conditions for Water Service is separate and
apart from whether the District and EI-Yorba Linda, LLC are able to
successfully negotiate terms and conditions, at a later time, for sewer
service to this development. Motion carried 4-0-0-1 with Director Hawkins
being absent.
7.5.Discontinuation of Residential Water Service for Nonpayment Policy (SB 998)
Staff reviewed income statistics for Yorba Linda residents and the
District’s shut-off rate and demographics. Staff then recommended the
Board utilize 200% of the federal poverty level to qualify residential
customers as low-income.
Director Nederhood spoke in favor of utilizing 300% of the federal poverty
level. The Board then briefly discussed the recommended percentage.
Director Miller made a motion, seconded by Director Hall, to utilize 200%
of the federal poverty level to qualify residential customers for Sections 6.0
and 7.0 of the policy; and (2) adopt Resolution No. 2019-XX setting forth a
Discontinuation of Residential Water Service for Nonpayment Policy.
Motion carried 3-1-0-1 on a Roll Call vote with Director Nederhood voting
No and Director Hawkins being absent.
Page 28 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.4
2019-XXX
8.DISCUSSION ITEMS
8.1.Financial Plan(s) to Address the Potential Lowering of Response Levels
for Per- and Poly-fluoroalkyl Substances (PFAS)
Staff reviewed the impact on the District’s groundwater supply should the
Division of Drinking Water determine to lower the response levels for
PFAS. This included a presentation on the District’s water operating plan,
volumetric revenue, variable expenses, and potential budget shortfalls in
FY20 and FY21 should the District have to switch to 100% import water.
Extensive discussion followed regarding options for mitigating the potential
shortfalls including: utilizing the District’s Rate Stabilization Fund to cover
the second half of FY20; amending certain financial policies; deferring
contributions to Public Agency Retirement Services (PARS); deferring
projects identified in the 5-Year Capital Improvement Plan; and securing a
$20M 3-year revolving line of credit as a cash-flow strategy to fund
budgeted capital projects and outlay, as well as upfront expenses for
construction of a water treatment plant.
Staff and municipal advisors from Fieldman Rolapp will present additional
information regarding these options and the impact on the District’s debt
covenant ratio, days in cash, and current bond ratings at a future Board
meeting.
8.2.Status of Engineering Activities
Staff reported on the status of various infrastructure projects, other
departmental activities, and the pilot test and water treatment plant for
removal of PFAS.
8.3.Board of Directors’ Committee, Agency, and Intergovernmental Meeting
Assignments
Staff suggested the Directors submit their preferred assignments to the
newly elected President by December 19, 2019.
9.REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1.Directors' Reports
Director Hall commented on Government Finance Officers Association’s
(GFOA) rate comparison tool that he previewed during a webinar.
Page 29 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.5
2019-XXX
The Directors then noted their attendance at the listed meetings and
events.
9.2.General Manager's Report
General Manager Marcantonio reported on multiple presentations he
provided during the ACWA CLE Workshop and ACWA Conference. He
then asked each of the managers to report on activities within their
respective departments.
9.3.General Counsel’s Report
None.
9.4.Future Agenda Items and Staff Tasks
Director Miller requested staff prepare two financial plans in relation to the
topics covered in Item No. 8.1., one for the potential shortfall and the other
for the water treatment plant. He also requested staff prepare an
associated communications plan and suggested all three plans be
presented to the Board in a workshop format after the upcoming holidays.
10.COMMITTEE REPORTS
10.1.Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes from the meeting held Monday, November 25, 2019 at 4:00
p.m. will be provided when available.
Next meeting is scheduled Thursday, January 23, 2020 at 4:00
p.m.
10.2.Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Next meeting is scheduled Monday, December 16, 2019 at 3:00
p.m. at Yorba Linda City Hall.
10.3.Joint Agency Committee with City of Placentia
(Jones/Hawkins)
Next meeting is scheduled Wednesday, January 15, 2020 at 3:00
p.m.
Page 30 of 103
Minutes of the YLWD Board of Directors Regular Meeting Held November December 10, 2019 at 6:30 p.m.6
11.BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1.Meetings from December 11, 2019 – January 31, 2020
The Board made no changes to the activity calendar.
12.SEATING OF DIRECTORS
12.1.Reorganization of the Board of Directors and Appointment of Officers
Director Nederhood made a motion, seconded by Director Hall, to
nominate Director Hawkins as President. Motion carried 4-0-0-1 with
Director Hawkins being absent.
Director Miller made a motion, seconded by Director Jones, to nominate
Director Hall as Vice President. Motion carried 4-0-0-1 with Director
Hawkins being absent.
Director Hall made a motion, seconded by Director Miller, to appoint Annie
Alexander as Secretary, Kaden Young as Assistant Secretary, and Delia
Lugo as Treasurer for the next calendar year. Motion carried 4-0-0-1 with
Director Hawkins being absent.
12.2.Adjourn to Yorba Linda Water District Public Financing Corporation and
Financing Authority Regular Meetings
A recess was declared at 8:46 p.m. to conduct these meetings.
The meeting reconvened at 8:47 p.m.
13.ADJOURNMENT
13.1.The meeting was adjourned at 8:47 p.m.
Annie Alexander
Board Secretary
Page 31 of 103
ITEM NO. 7.4.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Paige Appel, Accounting Assistant II
SUBJECT:Payment of Bills, Refunds, and Wire Transfers as of December 24,
2019 and January 14, 2020
RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of
$2,443,965.02.
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against
it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
BACKGROUND:
At the December 10, 2019 regular meeting staff informed that the Board that, though the
regular meeting scheduled for December 24, 2019 had been cancelled, there would still be a
disbursement of payments in order for the District to meet its obligations by the listed due
dates. The items on this disbursement list includes: A check of $127,940.07 to ACWA/JPIA for
January 2020 medical & dental premiums; a check of $59,174.49 to the City of Anaheim for
November 2019 electricity charges at multiple locations; a check of $439,503.00 to the
Orange County Water District for an the annexation charge; a check of $59,038.57 to the
SWRCB for the water system annual fee; a wire of $105,149.00 to the Orange County Water
District for the replenishment assessment from July 2017 thru June 2018; a wire of $51,698.11
to MWDOC for December 2019 water purchases; a wire of $60,700.49 to So. California
Edison for December 2019 electricity charges at multiple locations; a wire of $39,663.93 to So.
California Gas Co. for December 2019 gas charges at multiple locations; and a wire of
$1,146.38 to Switch for the remote data hosting co-location. The balance of $883,591.03 is
routine invoices.
Page 32 of 103
The combined Accounts Payable check register total is $1,827,605.07, Payroll No. 25 total is
$298,292.27, and Payroll No. 26 is $318,067.68; where the total disbursements for this
agenda report is $2,443,965.02. A summary of the disbursements is attached.
PRIOR RELEVANT BOARD ACTION:
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
1.Cap Sheet
2.Check Register 12-24-19
3.Credit Card - 12-24-19
4.Check Register 01-14-20
5.Credit Card - 01-14-20
Page 33 of 103
Summary of Disbursements
December 24, 2019 & January 14, 2020
CHECK NUMBERS & WIRES:
12/24/2019 Computer Checks 75330—75398 $ 261,284.91
01/14/2020 Computer Checks 75399—75472 $ 952,010.00
____________
$ 1,213,294.91
WIRES:
W 120319 Orange County Water District $ 105,149.00
W120319A Municipal Water District $ 51,698.11
W120319B Switch Ltd. $ 1,146.38
W121319 Municipal Water District $ 355,952.25
W121819 So. California Edison $ 60,700.49
W121819A So. California Gas Co. $ 39,663.93
____________
$ 614,310.16
TOTAL OF CHECKS & WIRES $ 1,827,605.07
PAYROLL NO. 25:
Direct Deposits $ 183,397.80
Third Party Checks 7295—7299 $ 25,907.24
Payroll Taxes $ 48,854.22
EFT – CalPERS Payroll #25 $ 40,133.01
$ 298,292.27
PAYROLL NO. 26:
Direct Deposits $ 193,112.47
Third Party Checks 7300—7308 $ 25,951.81
Payroll Taxes $ 58,871.95
EFT – CalPERS Payroll #26 $ 40,131.45
$ 318,067.68
TOTAL OF PAYROLLS $616,359.95
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $2,443,965.02
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF January 14, 2020
==================================================================.
Page 34 of 103
Check No.Date Vendor Name Amount Description
75330 12/24/2019 HOLLY BRENIER 29.08 CUSTOMER REFUND
75331 12/24/2019 PAUL DODENHOFF 104.48 CUSTOMER REFUND
75332 12/24/2019 XIANSONG TAN 185.12 CUSTOMER REFUND
75333 12/24/2019 ADVALUE CONSTRUCTION INC 280.58 CUSTOMER REFUND
75334 12/24/2019 XIAOHUI XU 107.44 CUSTOMER REFUND
75335 12/24/2019 BRIAN BIEGERT 2.89 CUSTOMER REFUND
75336 12/24/2019 ZHENGQUN WEI 150.54 CUSTOMER REFUND
75337 12/24/2019 HARVEST REALTY DEVELOPMENT 192.97 CUSTOMER REFUND
75338 12/24/2019 DOTY BROS EQUIPMENT 1,786.40 CUSTOMER REFUND
75339 12/24/2019 WEN WIN REALTY CO 286.71 CUSTOMER REFUND
75340 12/24/2019 Alfa Laval Inc.3,068.08 HIGHLAND HEAT EXCHANGE PART
75341 12/24/2019 Al Nederhood 113.56 MIELAGE REIMBURSEMENT NOVEMBER 2019
75342 12/24/2019 Annie Alexander 40.00 NOTARY APPLICATION
75343 12/24/2019 Aqua-Metric Sales Co.15,728.30 OPERATIONS WORK MATERAL
75344 12/24/2019 Aramark 579.99 UNIFORM SERVICE
75345 12/24/2019 ATS Communications 1,075.00 PROFESSIONAL SERVICES AQUISITION CONSULTING
75346 12/24/2019 AT & T - Calnet3 2,784.29 ATT CALNET 3
75347 12/24/2019 Autoscribe Corporation - PaymentVision 1,291.50 TRX VISION GATEWAY - NOVEMBER 2019
75348 12/24/2019 BEST BEST & KRIEGER LLP 1,755.00 LEGAL SERVICES EMPLOYEE BENEFITS
75349 12/24/2019 BrightView Tree Care Services Inc.5,957.95 MONTHLY LANDSCAPE WORK
75350 12/24/2019 CalCard US Bank 4,658.11 CREDIT CARD TRANSACTIONS - NOVEMBER & DECEMBER 2019
75351 12/24/2019 CDW Government, Inc 6,047.41 SOFTWARE RENEWAL
75352 12/24/2019 Cla-Val Co.815.63 CLAVAL PART
75353 12/24/2019 Clinical Lab. Of San Bern.4,645.00 WATER QUALITY LAB WORK
75354 12/24/2019 Community Lock & Safe Service, Inc.83.84 HARDWARE SUPPLIES
75355 12/24/2019 ARC 48.90 J18-21ESCO - PLANWELL PROJECT ENGINEERING SERVICES
75356 12/24/2019 CPR1 LLC 240.00 ANNUAL AED TOTAL SOLUTION
75357 12/24/2019 Culligan of Santa Ana 1,440.00 WATER SOFTENER SERVICE
75358 12/24/2019 Daniels Tire Service 3,440.60 TIRES FOR VEHICLES
75359 12/24/2019 Dick's Lock & Safe Inc.870.28 LOCK SERVICE
75360 12/24/2019 Diversified Communications Services, Inc.20,462.85 TRUCK TWO-WAY RADIOS AND PARTS
75361 12/24/2019 Fairway Ford Sales, Inc.805.06 VEHICLE MAINTANENCE - MULTIPLE VEHICLES
75362 12/24/2019 Eye Med 1,448.70 EYE MED - DECEMBER 2019
75363 12/24/2019 Georgina Knight 4,581.91 EDUCATION REIMBURSEMENT UNIVERSITY OF REDLANDS
75364 12/24/2019 G.M. Sager Construction Co., Inc.25,200.00 PAVING REPAIRS
75365 12/24/2019 Grainger 1,455.40 FIRE EXTINGUISHER, CABINET WAREHOUSE MATERIALS
75366 12/24/2019 Hatch Company 80.12 WATER QUALITY TEST STRIPS
75367 12/24/2019 MailFinance 280.60 HASLER LEASE N8029181
75368 12/24/2019 Hedrick Fire Protection 1,100.00 ANNUAL FIRE SYSTEM INSPECTION
75369 12/24/2019 Hydrex Pest Control 193.00 PEST CONTROL
75370 12/24/2019 Infosend Inc.9,277.20 BILLING & POSTAGE CUSTOMER BILL
75371 12/24/2019 Instrument & Valve Service Co 1,918.36 SERVICE CALL - CALIBRATION
75372 12/24/2019 Jackson's Auto Supply - Napa 92.23 PARTS FOR VALLEYVIEW ENG
75373 12/24/2019 Jeff Mc Donald 192.00 C4 CERTIFICATION REIMBURSEMENT
75374 12/24/2019 Kidman Gagen Law 29,564.00 LEGAL SERVICES - NOVEMBER 2019
75375 12/24/2019 Kimball Midwest 281.86 MECHINE SHOP SUPPLIES
75376 12/24/2019 Managed Health Network 171.00 EAP6 (76) - DECEMBER 2019
75377 12/24/2019 Marc Marcantonio 38.40 MIELAGE REIMBURSEMENT NOVEMBER 2019
75378 12/24/2019 Mc Fadden-Dale Hardware 141.27 HARDWARE SUPPLIES AND MAINTENANCE PARTS
75379 12/24/2019 MCR Technologies Inc.500.00 ABB ELECTRO-MAGNETIC FLOW
75380 12/24/2019 Mouse Graphics 627.11 COMPOSITE MAP-BOARD W/ CLEATS
75381 12/24/2019 New Pig Corporation 402.40 PPE EQUIPMENT
75382 12/24/2019 Nexus Office Environments 10,322.00 REPAIR OF MEDIS DESK
75383 12/24/2019 Nickey Kard Lock Inc 4,866.25 FUEL 11/16-11/30/19
75384 12/24/2019 Nickey Petroleum Co Inc 1,259.40 EMERGENCY DIESEL FUEL
75385 12/24/2019 Office Solutions 2,633.10 OFFICE EQUIPMENT AND SUPPLIES
75386 12/24/2019 PSI Water Technologies, Inc.2,583.44 CL2 SYSTEM PART
75387 12/24/2019 P.T.I. Sand & Gravel, Inc.1,968.09 ROAD MATERIAL
75388 12/24/2019 RAGAEI AYOUB 1,275.00 CASH REFUND CANCELED J201831
75389 12/24/2019 Roberto Cuellar 60.00 D2 CERTIFICATION REIMBURSEMENT
75390 12/24/2019 Rosanne Weston 89.97 ALL HANDS MEETING SUPPLIES
75391 12/24/2019 R & S Overhead Doors of So-Cal, Inc 636.25 ROLL-UP DOOR SERVICE
75392 12/24/2019 Security Solutions 34,065.00 SECURITY SERVICE WORK
75393 12/24/2019 Step Saver Inc 2,929.82 SALT FOR CL2 SYSTEM
75394 12/24/2019 Underground Service Alert 397.53 CA STATE FEE AND NEW TICKET CHARGES
75395 12/24/2019 Urban Water Institute 900.00 UWI YEARLY MEMBERSHIP DUES
For Checks Dated: 12/11/2019 thru 12/24/2019
Yorba Linda Water District
Check Register
Page 35 of 103
75396 12/24/2019 United Water Works, Inc.2,854.25 OPERATIONS WORK MATERAL
75397 12/24/2019 E&M Electric and Machinery, Inc 29,920.00 SOFTWARE RENEWAL
75398 12/24/2019 YO Fire 7,901.69 OPERATIONS WORK MATERAL
261,284.91
Page 36 of 103
Vendor Name Amount Description
John Wayne Airport 70.00 Travel expense - NEOGOV Conference -Segura, J
PayPal CC Payments 25.00 Registration - ARMA November Chapter Meeting - Arambarri, T
Mimis Cafe 110.94 New Hire Lunch - (6) Attendees
Gaylord Opryland Resort & Conv Ctr 30.00 Travel expense - ARMA Conference - Millen, M
Gaylord Opryland Resort & Conv Ctr 19.67 Travel expense - ARMA Conference - Millen, M
Gaylord Opryland Resort & Conv Ctr 15.61 Travel expense - ARMA Conference - Millen, M
Amazon.com 10.86 Records Office Supplies
Ralphs 14.14 Meeting Supplies - Employee Event
Gaylord Opryland Resort & Conv Ctr 10.03 Travel expense - ARMA Conference - Millen, M
Orange County Water Assn 30.00 Travel expense - OCWA Anaheim Public Utilites -Weston, R
Amazon.com 22.83 Office Supplies
Gaylord Opryland Resort & Conv Ctr 861.13 Travel expense - ARMA Conference - Millen, M
THE RITZ CARLTON F&B 15.00 Travel expense - OCWA Anaheim Public Utilites -Weston, R
Alliance Safety Council 149.00 Recertification - Alliance Safety Council - Knight, G
Superior Groceries 21.38 Meeting Supplies - Employee Event
Party!Party!21.51 Meeting Supplies - Employee Event
Lands End 277.01 YLWD Branded Jackets - New Hire
MER CONFERENCE 2783.00 Registration - Managing Electronic Records Conference - Arambarri, T
BOARD FOR PROFESSIONAL ENNEERS & LAND SURVEYORS 116.00 License Renewal - Board For Professional Engeering - Logsdon, D
PayPal CC Payments 55.00 Registration - ARMA November Chapter -Arambarri, T
4,658.11
24-Dec-19
Cal Card Credit Card
U S Bank
Page 37 of 103
Check No.Date Vendor Name Amount Description
75406 01/14/2020 A Plus Awards By Dewey 23.59 NAME PLATE - ANDREW HALL
75399 01/14/2020 ACWA/JPIA 127,940.07 MEDICAL & DENTAL PREMIUM - JANUARY 2020
75400 01/14/2020 ACWA/JPIA 31,805.90 WORKERS COMPENSATION - OCTOBER 2019 - DECEMBER 2019
75409 01/14/2020 Air Resources Board 735.00 CARB PERP REGISTRATION
75401 01/14/2020 AIRGAS INC 7.74 RECYCLING - RENT CYLINDER NITROGEN
75402 01/14/2020 Al Nederhood 26.75 MILEAGE REIMBURSEMENT - DECEMBER 2019
75403 01/14/2020 America's Instant Signs 323.26 SIGNS FOR FLUSHING PROGRAM
75404 01/14/2020 Annie Alexander 72.10 MEETING & OFFICE SUPPLIES
75405 01/14/2020 Anthony Manzano 34.74 MILEAGE REIMBURSEMENT - J09-24 & J18-04
75407 01/14/2020 Aqua-Metric Sales Co.33,992.36 OPERATIONS WORK MATERIAL
75408 01/14/2020 Aramark 480.44 UNIFORM SERVICE
75420 01/14/2020 ARC 342.42 J18-03-PW/DOCUMENT MANAGEMENT
75411 01/14/2020 AT & T - Calnet3 4,445.79 AT&T - CALNET3
75410 01/14/2020 ATS Communications 320.00 PROFESSIONAL SERVICES
75412 01/14/2020 Backflow Apparatus & Valve Co., Inc 70.94 BACKFLOW REPAIR KIT
75413 01/14/2020 Brooke Jones 241.51 MILEAGE REIMBURSEMENT - NOVEMBER 2019 & TRAVEL & EXPENSE ACWA JPIA CONFERENCE
75415 01/14/2020 CA Assn of Sanitation Agencies 4,456.00 CASA MEMBERSHIP RENEWAL - 2020
75468 01/14/2020 CalCard US Bank 45,874.39 CREDIT CARD TRANSACTIONS - DECEMBER 2019 & JANUARY 2020
75414 01/14/2020 CALIFORNIA PUMP CRETE, INC 300.00 CONCRETE PUMPING
75416 01/14/2020 CDW Government, Inc 122.89 OFFICE SUPPLIES
75417 01/14/2020 City Of Anaheim - Anaheim Public Utilities 59,174.49 ELECTRICITY CHARGES NOVEMBER 2019 - VARIOUS LOCATION
75418 01/14/2020 Cla-Val Co.2,134.60 CLA-VAL PRODUCTION PARTS
75419 01/14/2020 CNA Surety 350.00 BOND SURETY - ALEXANDER, A
75421 01/14/2020 CS-amsco 5,808.10 ACTUATOR FOR PRODUCTION
75422 01/14/2020 Daniels Tire Service 1,329.75 TIRES FOR UNIT# 179, E-218, 145, & 216
75425 01/14/2020 Dean Criske Trucking 1,143.07 ROAD MATERIAL
75423 01/14/2020 Dell Marketing L.P.2,788.75 IT PARTS
75424 01/14/2020 Delta Wye Electric, Inc.19,991.52 ELECTRICAL SERVICES - VARIOUS LOCATIONS
75469 01/14/2020 DICKSON 179.03 CALIBRATION PART -ENGINEERING
75426 01/14/2020 Eisel Enterprises, Inc.383.59 METER LIDS
75427 01/14/2020 Elite Equipment Inc 2,692.67 RAMMER FOR WATER EQUIPMENT
75428 01/14/2020 Enthalpy Analytical, Inc.1,602.00 WATER QUALITY LAB WORK
75429 01/14/2020 Envirozone, LLC 1,362.56 SEDIMENT BAGS
75471 01/14/2020 Factory Motor Parts 1,696.16 PARTS FOR VARIOUS DISTRICT VEHICLES
75472 01/14/2020 Factory Motor Parts 542.30 PARTS FOR UNIT# 174 & MECHANIC SHOP SUPPLIES
75430 01/14/2020 FedEx Office 12.82 OFFICE EXPENSE
75431 01/14/2020 GREGORIO VALENZUELA 80.00 REIMBURSEMENT FOR D-2 CERTIFICATION
75432 01/14/2020 Hach Company 1,064.49 WATER QUALITY TESTING SUPPLIES
75433 01/14/2020 Harrington Industrial 599.15 LEVEL TRANSMITTER
75434 01/14/2020 Hydrex Pest Control 368.00 PEST CONTROL
75435 01/14/2020 Jackson's Auto Supply - Napa 537.61 PARTS FOR UNIT#206
75436 01/14/2020 Kidman Gagen Law 19,606.25 LEGAL SERVICES - DECEMBER 2019
75437 01/14/2020 Konica Minolta Business 3,540.95 MONTHLY LEASE FEE & CHARGES
75438 01/14/2020 LPR-Laser Printer Repair Co 95.00 SERVICE CALL - PRINTER
75439 01/14/2020 Marc Marcantonio 554.63 TRAVEL & EXPENSE CRWUA ANN & ACWA CLE CONFERENCE
75440 01/14/2020 Mc Fadden-Dale Hardware 40.81 REPAIR PARTS
75441 01/14/2020 Miller Spatial Services LLC 15,917.50 GIS/CITYWORKS INTEGRATION
W120319A 12/03/2019 MWDOC 51,698.11 FY20 CHOICE PROGRAM BILLING
W121319 12/13/2019 MWDOC 355,952.25 WATER DELIVERIES - OCTOBER 2019
75442 01/14/2020 Myers Tire Supply 93.96 TIRE REPAIR PARTS
75443 01/14/2020 NatPay Online Business Solutions 26.35 DOCULIVERY - NOVEMBER 2019
75444 01/14/2020 New Pig Corporation 665.46 SPILL KITS FOR VEHICLES
75445 01/14/2020 NextRequest Co.6,050.00 ANNUAL SUBSCRIPTION - PUBLIC RECORDS MANAGEMENT
W120319 12/03/2019 OCWD - Pump Tax 105,149.00 REPLENISHMENT ASSESSMENT FOR JULY 2017 THROUGH JUNE 2018
75446 01/14/2020 Orange County - Fire Authority 709.00 ORANGE COUNTY FIRE AUTHORITY FEES
75447 01/14/2020 Orange County Water District 439,503.00 ANNEXATION CHARGE REPORT FEES
75448 01/14/2020 Pete's Road Service Inc 1,531.47 TIRE REPAIR UNIT# 206
75449 01/14/2020 Praxair Distribution 3.50 WELDING SUPPLIES
75450 01/14/2020 Pump Check 6,050.00 PUMP EFFICIENCY & WATER METER
75470 01/14/2020 Rachel Padilla/Petty Cash 59.91 PETTY CASH REPLENISHMENT
75451 01/14/2020 Resource Computer Solutions 12,017.81 NETWORK/HARWARE CONSULTING SERVICES
75452 01/14/2020 Rexnord Industries LLC 1,792.93 LAKEVIEW ENGINE PARTS
75453 01/14/2020 RKI Engineering, LLC 4,200.00 SCADA AND CONTROL SUPPORT
75454 01/14/2020 Roberto Cuellar 65.00 REIMBURSE FOR CERTIFICATE D2 EXAM
75455 01/14/2020 Security Solutions 395.00 SECURITY SERVICES
75456 01/14/2020 Shred Confidential, Inc.63.00 SHRED SERVICE
W121819 12/18/2019 So. California Edison 60,700.49 ELECTRICITY CHARGES - NOVEMBER 2019 - VARIOUS LOCATION
75457 01/14/2020 Solarwinds Inc.4,405.71 ANNUAL MAINTENANCE RENEWAL
W121819A 12/18/2019 Southern California Gas Co.39663.93 GAS CHARGES - NOVEMBER 2019 - VARIOUS LOCATIONS
75458 01/14/2020 Step Saver Inc 1,810.20 SALT FOR CL2 SYSTEM
75459 01/14/2020 Sunrise Medical Group 40.00 PHYSICAL EXAM
75460 01/14/2020 Sunstate Equipment Co 3,117.09 EQUIPMENT RENTAL FOR FACILITIES MAINTANENCE
W120319B 12/03/2019 SWITCH 1,146.38 REMOTE DATA HOSTING CO-LOCATION
75461 01/14/2020 SWRCB 59,038.57 ANNUAL PERMIT FEE
75462 01/14/2020 Titus Industrial Group 3,961.98 SEWER MANHOLE LIDS
75463 01/14/2020 Total Administrative Service Corp (TASC)528.00 FSA-ADMIN FEES
75464 01/14/2020 United Industries 1,302.15 PPE SUPPLIES
75466 01/14/2020 United Water Works, Inc.4,666.84 OPERATIONS WORK MATERIAL
75465 01/14/2020 UNUM Life Insurance Co. of America 4,380.50 LIFE, AD&D, STD & LTD-JANUARY 2019
75467 01/14/2020 YO Fire 670.89 OPERATIONS WORK MATERIAL
1,566,320.16
Yorba Linda Water District
Check Register
For Checks Dated: 12/24/2019 thru 01/14/2020
Page 38 of 103
12/12/2019 PAYROLL #25 - EMPLOYEE DIRECT DEPOSIT 183,397.80
12/12/2019 PAYROLL #25 - PAYROLL TAX PAYMENT 48,854.22
12/12/2019 PAYROLL #25 - CALPERS & TASC 40,133.01
7295 12/12/2019 COLONIAL LIFE 107.10
7296 12/12/2019 LINCOLN FINANCIAL GROUP 9,591.29
7297 12/12/2019 NATIONWIDE RETIREMENT SOLUTIONS 15,457.01
7298 12/12/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7299 12/12/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
298,292.27
12/26/2019 PAYROLL #26 - EMPLOYEE DIRECT DEPOSIT 193,112.47
12/26/2019 PAYROLL #26 - PAYROLL TAX PAYMENT 58,871.95
12/26/2019 PAYROLL #26 - CALPERS & TASC 40,131.45
7300 12/26/2019 COLONIAL LIFE 107.10
7301 12/26/2019 LINCOLN FINANCIAL GROUP 5,968.19
7302 12/26/2019 NATIONWIDE RETIREMENT SOLUTIONS 15,627.26
7303 12/26/2019 CALIFORNIA STATE DISBURSEMENT UNIT 366.92
7304 12/26/2019 CALIFORNIA STATE DISBURSEMENT UNIT 384.92
7305 12/26/2019 AMERICAN HERITAGE LIFE 1,376.13
7306 12/26/2019 MIDLAND LIFE INSURANCE 200.00
7307 12/26/2019 RELIANCE DI 66.61
7308 12/26/2019 AMERITAS 1,854.68
318,067.68
Payroll Checks #25
Payroll Checks #26
Page 39 of 103
Vendor Name Amount Description
Amazon.com 345.82 Repair Parts Unit#215
Clark County Assessor 6.93 Fee- Clark City Property Tax FY20
GREATMATS 2,717.64 Rubber Mats For Warehouse
Fairway Ford Sales, Inc.449.11 Parts For Unit#204
Home Depot 67.34 Steel Stakes-Facilities
Answer One Communications 435.00 Virtual Receptionist Service
Clark County Assessor 289.84 Clark City Property Tax FY20
Delta Airlines 128.30 Travel & Expense-Cityworks Conference-Vargas, Logsdon, Hollinshead, & Hollon
Delta Airlines 128.30 Travel & Expense-Cityworks Conference-Vargas, Logsdon, Hollinshead, & Hollon
Hotels.com 333.19 Travel & Expense-Cityworks Conference-Vargas, Logsdon, Hollinshead, & Hollon
ONLINE Information Services, Inc.503.15 Online Utility & Exchange - September 2019
ONLINE Information Services, Inc.587.21 Online Utility & Exchange - October 2019
ONLINE Information Services, Inc.161.54 Online Collection Transaction - October 2019
Republic Services #676 581.96 Disposal Service
Sprout Social 84.15 Social Media Schedule Software
Mariscos Playa de Co 200.56 Meeting Expense - (9) Attendees
Costco 153.85 Breakroom Supplies
Verizon Wireless 3,660.92 Verizon Wireless - 8/21/19-9/20/19
Verizon Wireless 3,243.05 Verizon Wireless - 9/21/19-10/20/19
Factory Motor Parts 251.48 Parts For Unit #204
Government Finance Officers 420.00 Registration-GFOA Accounting Academy-Young, K
Cal Society-Municipal Finance Officers 535.00 Government Full Conference Registration & Annual Membership -CSMFO-Cabadas, R
Kristy's Donuts 36.45 Supplies-Safety Meeting
ComplianceSigns, Inc.26.65 Roof Access Signs
Cal Society-Municipal Finance Officers 1,460.00 CSMFO Conference Registration-(3) Attendees
Tom's Place 73.27 Operating Expense
US PLASTIC CORPORATION 57.41 Tubing For Gas Monitors
Embassy Suites Hotels 574.83 Travel & Expense-CSDA Alexander, A
Orange County Water Assn.30.00 Registration-OCWA J. Wayne Miller
Amazon.com 200.08 Operating Expense
Innovyze 1,650.00 Innovyze Training-Bacani
TODD PIPE AND SUPPLY 360.48 Backflow-Well 21 Polit Study
Starbucks Store 12.15 Travel & Expense-GFOA Accounting Academy-Young, K
STAR OF SIAM 35.00 Travel & Expense-GFOA Accounting Academy-Young, K
UBER 64.23 Travel & Expense-GFOA Accounting Academy-Young, K
Amazon.com 19.56 Service Recognition Award
Shamrock Companies 127.75 Repair Parts-Sewer Blower
Home Depot 28.35 Various Screws-Facilities
Home Depot 32.29 8 Pc Hole Saw Kit
Economy Radiator Repair 100.00 Radiator Repair Unit#204
Home Depot 140.03 Well 21 Polit Study
Amazon.com 166.71 Service Recognition Award
Time Warner Cable 650.00 Internet & District TV Services
Home Depot 34.46 Landscape Repairs
IN-N-OUT RESTAURANTS 50.37 TRAVEL & EXPENSE-OSHA 10 Class - Attendees (D.M., B.M., M.C., F.O.)
Home Depot 199.70 Electronic Supplies
SiteOne Landscape Supply 60.95 Landscape Supplies & Repairs
GYU-KAKU RESTAURANT 37.00 Travel & Expense-GFOA Accounting Academy-Young, K
Institute of Certified Record Managers 200.00 ICRM Certification Renewal-Arambarri, T
RAMEN-SAN 32.00 Travel & Expense-GFOA Accounting Academy-Young, K
Factory Motor Parts 25.24 Repair Parts For Unit#175
Home Depot 206.70 Electronic Supplies
North American Recycling and Crushing, LLC 180.00 Disposal Of Road Material
North American Recycling and Crushing, LLC 180.00 Disposal Of Road Material
North American Recycling and Crushing, LLC 180.00 Disposal Of Road Material
North American Recycling and Crushing, LLC 180.00 Disposal Of Road Material
Lou Malnati's Pizzeria 35.00 Travel & Expense-GFOA Accounting Academy-Young, K
McDonald's 3.34 Travel & Expense-GFOA Accounting Academy-Young, K
Starbucks Store 7.64 Travel & Expense-GFOA Accounting Academy-Young, K
Factory Motor Parts 39.80 Radiator Part & Spark Plug
Adobe 52.99 Monthly Bill-Adobe Products
Factory Motor Parts 143.15 Replace Parts For Unit#189
FASTSIGNS 80.82 Remaining Balance-ADA Signs
14-Jan-20
Cal Card Credit Card
U S Bank
Page 40 of 103
Amazon.com (152.45) Return Of Operating Expense
Home Depot 248.87 Measuring Wheel & Sawall
THE ALISE CHICAGO 88.10 Travel & Expense-GFOA Accounting Academy-Young, K
McDonald's 13.59 Travel & Expense-GFOA Accounting Academy-Young, K
Panera 10.78 Travel & Expense-GFOA Accounting Academy-Young, K
UBER 31.75 Travel & Expense-GFOA Accounting Academy-Young, K
Southwest Airlines 216.97 Flight-LCW Conference- Knight, G
THE ROCKY MOUNTAIN EDUCATION CENTER 32.00 OSHA 10 Certification Cards - Attendees (D.M., B.M., M.C., F.O.)
ARMA International 899.00 Registration ARMA Conference-Millen, M
Home Depot 252.74 Electronic Supplies
Liebert Cassidy Whitmore 560.00 Registration-LCW Conference -Barbre, B
Liebert Cassidy Whitmore (70.00) LCW Conference Refund-Group Rate
American Airlines 489.60 Travel & Expense-LCW Conference- Barbre, B
ARMA International 899.00 Registration ARMA Conference-Millen, M
Blackgold Golf Club 6,402.90 District Event
Amazon.com 16.31 Equipment
Grand Hyatt 169.53 Travel & Expense-Lodge Marcantonio, M
Home Depot 58.35 Harware Supplies
Facebook, Inc.25.00 Facebook Advertisements
TITAN FITNESS 1,630.05 Fitness Equipment
Southwest Airlines 86.00 Flight-Sacramento-Talarico, P
Tom's Place 25.21 Operating Expense
ExxonMobil 12.14 Operating Expense
Facebook, Inc.25.00 Facebook Advertisements
Facebook, Inc.25.00 Facebook Advertisements
Time Warner Cable 203.51 Internet & District TV Services
ARMA International 215.00 ARMA & SCIE Membership-Millen, M
Facebook, Inc.50.00 Facebook Advertisements
Home Depot 157.36 (56) Bags-#60 Concrete
Fullerton Paint & Flooring 96.41 Painting For Facilities
Grand Hyatt 21.00 Travel & Expense-Meal Marcantonio, M
Facebook, Inc.35.00 Facebook Advertisements
Home Goods 86.59 District Event
Marshalls 49.98 District Event
Ralphs 150.00 District Event
TEDDYS TACOS 43.96 Operating Expense
Amazon.com 41.32 District Event
Government Finance Officers 560.00 Cerification Fee-GFOA-CAFR Award
Grand Hyatt 17.37 Travel & Expense-Meal Marcantonio, M
A & R Floor Supply 38.52 Facilities Repair Material
A & R Floor Supply 29.95 Gallon Pressure Sealant
A & R Floor Supply 75.42 Wall Repair Material-Warehouse
Home Depot 252.01 (4) Door Closers - Facilities
Amazon.com 326.24 Back-Up Camera For Unit# 161
Cheesecake Factory 61.54 Travel & Expense-Meal Marcantonio, M
Nikki's Kitchen 16.98 Travel & Expense-Planentia Chamber
Amazon.com 86.58 Air Freshener Refills
Home Depot 63.37 Electrical Supplies
Costco 290.67 Breakroom Supplies
Calif Special Districts Assn 65.00 Registration- CSDA Hawkins, P
Amazon.com 42.39 Electronic Supplies
CSD 6TH & K PARK 40886 5.00 Travel & Expense-Meal Marcantonio, M
Hyatt Regency Sacramento 13.88 Travel & Expense-PFAS Conference-Talarico, P
Lyft 22.67 Travel & Expense-PFAS Conference-Talarico, P
Lyft 37.97 Travel & Expense-PFAS Conference-Talarico, P
Raddison Salt Lake 472.12 Travel & Expense-Cityworks Conference-Vargas, Logsdon, Hollinshead, & Hollon
Grand Hyatt 1,068.12 Travel & Expense-ACWA-JPIA & ACWA Conferences- Jones, B
Grand Hyatt 921.72 Travel & Expense-ACWA Conference- Marcantonio, M
Hyatt Regency Sacramento 66.38 Travel & Expense-PFAS Conference-Talarico, P
Lyft 6.82 Travel & Expense-PFAS Conference-Talarico, P
Time Warner Cable 209.80 Internet & District TV Services
Vino Volo 18.09 Travel & Expense-PFAS Conference-Talarico, P
Time Warner Cable 2,020.75 Internet & District TV Services
Amazon.com 38.24 Notary Supplies
Amazon.com 45.68 Breakroom Supplies
Marriott Hotels 635.13 Travel & Expense-Cityworks Conference-Vargas, Logsdon, Hollinshead, & Hollon
Amazon.com 43.52 Breakroom Supplies
Economy Radiator Repair 450.00 Repair Radiators E-152
Page 41 of 103
Amazon.com 99.49 Electronic Supplies
Hyatt Regency Sacramento 644.00 Travel & Expense-PFAS Conference-Talarico, P
Alternative Hose Inc.18.70 Replace Hose Unit#195
Light Bulbs Etc 161.19 Led Lightbulbs
John Wayne Airport 48.00 Travel & Expense-PFAS Conference-Talarico, P
Lyft 18.96 Travel & Expense-PFAS Conference-Talarico, P
AEROSOLV 195.50 Aerosolv
UTILITY PRO 279.95 Utility Pro
Expedia.com 42.00 Flight Cancel Fee-MER Conference- Arambula, T
Amazon.com 85.36 (1) Rain Jackets-Class 3
Facebook, Inc.75.00 Facebook Advertisements
45,874.39
Page 42 of 103
ITEM NO. 7.5.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Budget to Actual Reports for the Month Ending November 30,
2019
RECOMMENDATION:
That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending
November 30, 2019.
BACKGROUND:
For the month-ending November 30, 2019, staff is presenting Budget to Actual Reports for the
District as a whole, as well as the individual water and sewer funds.
Cumulative Volumetric Water Revenue, as reported through the month ending November 30,
2019, reflects an average increase of 1.80% as compared to the prior year for the same
reporting period. Residential customer connections have the highest increase in consumption
sales of 4.29% as compared to reported results from the prior year.
Total Variable Costs results, as reported through the month ending November 30,
2019, reflect a 2.10% decrease when compared to prior year for the same reporting period.
The decrease in costs is predominantly reflective of the decrease in total water demand, which
as reported, is 3.73% below that of prior years.
STRATEGIC PLAN INITIATIVE:
G2 3B – Regularly assess net position and steps to meet strategic goals.
ATTACHMENTS:
1.Financial Reports November 2019
Page 43 of 103
FY20 Annual
Budget
YTD Actuals thru
November 2019
YTD % of
Budget
Water Revenue (Residential)16,548,758$ 8,235,930$ 49.77%
Water Revenue (Commercial & Fire Det.)1,872,073 827,742 44.22%
Water Revenue (Landscape/Irrigation)3,917,982 2,176,765 55.56%
Service Charges 10,988,263 4,519,706 41.13%
Other Operating Revenue 902,996 442,205 48.97%
Total Operating Revenue 34,230,072 16,202,348 47.33%
Revenue (Non-Operating):
Interest 698,777 222,920 31.90%
Property Taxes 1,820,471 346,606 19.04%
Other Non-Operating Revenue 608,430 304,320 50.02%
Total Non-Operating Revenue 3,127,678 873,846 27.94%
Total Revenue 37,357,750$ 17,076,194$ 45.71%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)
Water-Related Costs 12,485,582$ 5,929,175$ 47.49%
Fixed Costs 1,179,009 275,459 23.36%
Power-Related Costs 1,446,219 846,085 58.50%
Variable Water Costs Related Expenses Total 15,110,810 7,050,719 46.66%
Salary Related Expenses 10,753,255 3,722,383 34.62%
Reduction for Capital Project Labor (225,000) (79,267) 35.23%
Salary Related Expenses Total 10,528,255 3,643,116 34.60%
Supplies & Services
Communications 228,183 104,069 45.61%
Contractual Services 496,717 162,282 32.67%
Data Processing 324,069 110,071 33.97%
Dues & Memberships 78,862 57,276 72.63%
Fees & Permits 290,271 89,444 30.81%
Insurance 304,468 117,500 38.59%
Materials 948,195 402,123 42.41%
District Activities, Emp Recognition 43,371 11,197 25.82%
Maintenance 565,165 210,501 37.25%
Non-Capital Equipment 170,778 71,915 42.11%
Office Expense 33,950 19,721 58.09%
Professional Services 585,971 277,985 47.44%
Training 78,301 7,694 9.83%
Travel & Conferences 126,278 24,567 19.45%
Uncollectible Accounts 4,185 3,287 78.55%
Utilities 179,258 90,958 50.74%
Vehicle Expenses 335,600 166,247 49.54%
Supplies & Services Sub-Total 4,793,620 1,926,837 40.20%
Total Operating Expenses 30,432,685 12,620,672 41.47%
Expenses (Non-Operating)
Other Expense 13,520 138,580 1025.00%
Total Non-Operating Expenses 13,520 138,580 1025.00%
Total Expenses 30,446,205$ 12,759,252$ 41.91%
Net Revenues 6,911,545 4,316,942 62.46%
Less: Debt Service (Principal & Interest)2,726,956 1,962,475 71.97%
Less: Committed Capital Expenditures (PayGo)3,204,425 277,544 8.66%
Less: PARS Contribution - Net Pension/OPEB 1,700,000 - 0.00%
Transfer to/(from) Reserves (719,836) 2,076,923 288.53%
Net Total -$ (0)$
Yorba Linda Water District
Water Enterprise
FY20 ProForma - Use of Funds
November 2019
Page 44 of 103
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending November 30, 2019
Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD Actual
Budget Budget Actual Actual (Under) Over Nov Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Nov 2019)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ 8,319,061$ 1,436,581$ 8,235,930$ (83,131)$ 1,571,154$ 7,897,293$ 338,637$ 4.29%
Water Revenue (Commercial & Fire Det.)1,872,073 941,091 154,855 827,742 (113,349)169,030 878,225 (50,483)-5.75%
Water Revenue (Landscape/Irrigation)3,917,982 1,969,570 373,778 2,176,765 207,195 400,718 2,265,829 (89,064)-3.93%
Water Revenue (Service Charge)10,988,263 4,578,443 920,083 4,519,706 (58,737)836,279 4,176,881 342,825 8.21%
Sewer Charge Revenue 2,421,665 1,009,027 203,440 1,000,636 (8,391)188,782 934,219 66,417 7.11%
Locke Ranch Assessments 324,173 54,024 66,313 66,720 12,696 50,305 50,476 16,244 0.00%
Other Operating Revenue 964,708 411,961 90,369 488,331 76,370 67,214 537,096 (48,765)-9.08%
Total Operating Revenue:37,037,622 17,283,177 3,245,419 17,315,830 32,653 3,283,482 16,740,019 575,811 3.44%
Revenue (Non-Operating):
Interest 812,306 308,460 29,402 261,563 (46,897)42,645 277,038 (15,475)-5.59%
Property Tax 1,820,471 341,156 305,248 346,606 5,450 305,718 348,965 (2,359) 0.00%
Other Non-Operating Revenue 632,909 263,713 51,632 327,007 63,294 50,582 207,161 119,846 57.85%
Total Non-Operating Revenue:3,265,685 913,329 386,282 935,176 21,847 398,945 833,164 102,012 12.24%
Total Revenue 40,303,307 18,196,506 3,631,701 18,251,006 54,500 3,682,427 17,573,183 677,823 3.86%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 7,596,204 1,100,471 7,050,719 (545,485)981,384 7,202,219 (151,500)-2.10%
Salary Related Expenses 11,664,922 4,246,073 820,321 4,027,773 (218,300)1,172,153 3,993,423 34,350 0.86%
Supplies & Services 5,419,301 2,065,042 445,789 2,057,963 (7,079)348,317 1,767,456 290,507 16.44%
Total Operating Expenses 32,195,033 13,907,319 2,366,581 13,136,455 (770,864)2,501,854 12,963,098 173,357 1.34%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 543,320 107,685 546,257 2,937 111,601 569,407 (23,150) -4.07%
Other Expense 13,520 13,520 78,476 162,845 149,325 (3,684) 161 162,684 101045.65%
Total Non-Operating Expenses:1,317,488 556,840 186,161 709,102 152,262 107,917 569,568 139,534 24.50%
Total Expenses 33,512,521 14,464,159 2,552,742 13,845,557 (618,603)2,609,771 13,532,666 312,890 2.31%
Net Position Before Capital Contributions 6,790,787 3,732,347 1,078,959 4,405,449 673,102 1,072,656 4,040,517 364,931 9.03%
Capital Contributions (Non-Cash - - 143,488 143,488 - 3,294 140,194 0.00%
Transaction GASB 34 Compliant)
Net Position Before Depreciation 6,790,787 3,732,347 1,078,959 4,548,937 816,590 1,072,656 4,043,811 505,125 12.49%
Depreciation & Amortization 7,720,659 3,216,941 648,988 3,233,618 16,677 613,281 3,068,473 165,145 5.38%
Total Net Position ($929,872)$515,406 429,971 1,315,319 $799,913 $459,375 $975,338 $339,980 34.86%
(295,000) (122,917) (23,433)(96,390) (96,390) (51,820) (174,434) 78,044 -44.74%
(With November 30, 2018 for comparison purposes)
Page 45 of 103
Annual YTD Nov YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Nov Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Nov 2019) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)16,548,758$ $8,319,061 1,436,581$ 8,235,930$ (83,131)$ 1,571,154$ 7,897,293$ 338,637$ 4.29%
Water Revenue (Commercial & Fire Det.)1,872,073 941,091 154,855 827,742 (113,349) 169,030 878,225 (50,483) -5.75%
Water Revenue (Landscape/Irrigation)3,917,982 1,969,570 373,778 2,176,765 207,195 400,718 2,265,829 (89,064) -3.93%
Water Revenue (Service Charge)10,988,263 4,578,443 920,083 4,519,706 (58,737) 836,279 4,176,881 342,825 8.21%
Other Operating Revenue 902,996 376,248 87,894 442,205 65,957 65,479 500,681 (58,476) -11.68%
Total Operating Revenue:34,230,072 16,184,413 2,973,191 16,202,348 17,935 3,042,660 15,718,909 483,439 3.08%
(52,225)
Revenue (Non-Operating):
Interest 698,777 261,157 25,535 222,920 (38,237) 38,328 233,561 (10,641) -4.56%
Property Tax 1,820,471 341,156 305,248 346,606 5,450 305,718 348,965 (2,359) 0.00%
Other Non-Operating Revenue 608,430 253,513 49,106 304,320 50,808 48,376 197,189 107,131 54.33%
Total Non-Operating Revenue:3,127,678 855,826 379,889 873,846 18,020 392,422 779,715 94,131 12.07%
Total Revenue 37,357,750 17,040,238 3,353,080 17,076,194 35,956 3,435,082 16,498,624 577,570 3.50%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)15,110,810 7,596,204 1,100,471 7,050,719 (545,485) 981,384 7,202,219 (151,500) -2.10%
Salary Related Expenses 10,528,255 3,823,906 742,294 3,643,116 (180,790) 1,070,285 3,637,006 6,110 0.17%
Supplies & Services:
Communications 228,183 95,076 60,011 104,069 8,993 4,002 75,063 29,006 38.64%
Contractual Services 496,717 171,965 33,550 162,282 (9,683) 24,323 150,611 11,671 7.75%
Data Processing 324,069 105,029 52,024 110,071 5,042 18,259 111,589 (1,518) -1.36%
Dues & Memberships 78,862 48,359 2,569 57,276 8,917 1,103 63,439 (6,163) -9.71%
Fees & Permits 290,271 90,446 16,692 89,444 (1,002) 16,470 82,375 7,069 8.58%
Insurance 304,468 126,862 22,566 117,500 (9,362) 22,996 112,971 4,529 4.01%
Materials 948,195 395,081 68,774 402,123 7,042 66,762 383,148 18,975 4.95%
District Activities, Emp Recognition 43,371 18,071 1,721 11,197 (6,874) 3,522 14,727 (3,530) -23.97%
Maintenance 565,165 215,485 46,316 210,501 (4,984) 44,856 132,669 77,832 58.67%
Non-Capital Equipment 170,778 71,158 28,212 71,915 758 7,270 65,266 6,649 10.19%
Office Expense 33,950 14,146 3,473 19,721 5,575 2,838 12,960 6,761 52.17%
Professional Services 585,971 269,655 42,778 277,985 8,330 41,664 169,663 108,322 63.85%
Training 78,301 15,125 (343) 7,694 (7,431) 3,882 15,138 (7,444) -49.17%
Travel & Conferences 126,278 30,116 6,233 24,567 (5,549) 9,118 29,900 (5,333) -17.84%
Uncollectible Accounts 4,185 1,744 (151) 3,287 1,543 331 439 2,848 648.75%
Utilities 179,258 82,191 10,938 90,958 8,767 12,427 71,831 19,127 26.63%
Vehicle Equipment 335,600 154,833 27,639 166,247 11,414 11,956 114,875 51,372 44.72%
Supplies & Services Sub-Total 4,793,620 1,905,342 423,002 1,926,837 21,495 291,779 1,606,664 320,173 19.93%
Total Operating Expenses 30,432,685 13,325,452 2,265,767 12,620,672 (704,780) 2,343,448 12,445,889 174,783 1.40%
Expenses (Non-Operating):
Interest on Long Term Debt 1,303,967 543,320 107,685 546,257 2,937 111,601 569,407 (23,150) -4.07%
Other Expense 13,520 13,520 80,115 138,580 125,060 (3,684) (8,200) 146,780 1790.00%
Total Non-Operating Expenses:1,317,487 556,840 187,800 684,837 127,997 107,917 561,207 123,630 22.03%
Total Expenses 31,750,172 13,882,291 2,453,567 13,305,509 (576,783) 2,451,365 13,007,096 298,413 2.29%
Net Position Before Capital Contributions 5,607,578 3,157,947 899,513 3,770,685 612,738 983,717 3,491,528 279,157 8.00%
Capital Contributions (Non-Cash Transaction -- - 81,810 81,810 - - 81,810 -
GASB 34 Compliant)
Net Position Before Depreciation 5,607,578 3,157,947 899,513 3,852,495 694,548 983,717 3,491,528 360,967 10.34%
Depreciation & Amortization 6,289,903 2,620,793 528,212 2,639,588 18,795 498,785 2,495,995 143,593 5.75%
Total Net Position (682,325)$ 537,154$ 371,301$ 1,212,907 675,753$ 484,932$ 995,533$ 217,374$ 21.83%
Capital - Direct Labor (225,000) (93,750)(18,859) (79,267) 14,483 (41,883) (138,239) 58,972 -42.66%
Yorba Linda Water District
Water Fund
For Period Ending November 30, 2019
(With November 30, 2018 for comparison purposes)
Page 46 of 103
$14,866,566
$12,833,882
$15,041,668
$15,992,354 $16,498,624
$17,076,194
3.50%
$12,500,320
$10,360,510
$11,750,506
$12,164,707
$13,007,096 $13,305,509
2.29%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
Nov. 2014 Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019
Water Revenues & Expenses -November
(excludes Depreciation, Special Items, and Contributed Capital )
Total Revenue Total Expenses
Page 47 of 103
Annual YTD Nov YTD YTD Actual Prior Year Prior Year YTD Actual YTD - CUR
Budget Budget Actual Actual (Under)Over Nov Actual Actual (thru vs vs
FY20 FY20 FY20 FY20 YTD Budget FY19 Nov 2019)PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue 2,421,665$ 1,009,027$ $203,440 1,000,636$ (8,391)$ 188,782$ 934,219$ 66,417$ 7.11%
Locke Ranch Assessments 324,173 54,024 66,313 66,720 12,696 50,305 50,476 16,244 0.00%
Other Operating Revenue 61,712 35,713 2,475 46,126 10,413 1,735 36,415 9,711 26.67%
Total Operating Revenue:2,807,550 1,098,765 272,228 1,113,482 14,717 240,822 1,021,110 92,372 9.05%
Revenue (Non-Operating):
Interest 113,528 47,303 3,866 38,643 (8,660)4,317 43,477 (4,834)-11.12%
Other Non-Operating Revenue 24,480 10,200 2,526 22,686 12,486 2,205 9,972 12,714 127.50%
Total Non-Operating Revenue:138,008 57,503 6,392 61,329 3,826 6,522 53,449 7,880 14.74%
Total Revenue 2,945,558 1,156,268 278,620 1,174,811$ 18,543 247,344 1,074,559 100,252 9.33%
Expenses (Operating):
Salary Related Expenses 1,136,668 422,167 78,027 384,657 (37,510)101,868 356,416 28,241 7.92%
Supplies & Services:
Communications 13,412 5,588 617 3,925 (1,663)301 3,537 388 10.97%
Contractual Services 30,764 12,818 2,122 10,248 (2,571)1,561 9,259 989 10.68%
Data Processing 21,382 8,909 1,423 5,058 (3,851)3,235 9,469 (4,411)-46.58%
Dues & Memberships 5,928 2,470 193 4,311 1,841 83 4,775 (464)-9.72%
Fees & Permits 15,509 6,462 3,700 7,451 989 3,216 5,588 1,863 33.35%
Insurance 22,917 9,549 1,699 12,828 3,279 1,731 8,433 4,395 52.12%
Materials 65,206 12,169 266 5,095 (7,074)3,500 25,312 (20,217)-79.87%
District Activities, Emp Recognition 3,264 1,360 130 843 (517)265 1,040 (197)-18.94%
Maintenance 171,135 27,306 3,146 18,778 (8,528)29,577 42,965 (24,187)-56.29%
Non-Capital Equipment 39,542 16,476 1,697 10,723 (5,753)4,747 10,965 (242)-2.21%
Office Expense 2,555 1,065 248 1,434 369 63 809 625 77.26%
Professional Services 156,229 23,095 2,402 13,975 (9,120)3,529 15,111 (1,136)-7.52%
Training 8,569 3,570 1,243 5,828 2,258 470 1,627 4,201 258.16%
Travel & Conferences 14,362 5,984 787 2,625 (3,359)683 2,185 440 20.13%
Uncollectible Accounts 315 131 (36) 307 175 (5) (14) 321 -2289.29%
Utilities 13,493 5,622 823 6,846 1,224 995 5,720 1,127 19.70%
Vehicle Equipment 41,100 17,125 2,326 20,849 3,724 2,588 14,012 6,837 48.80%
Supplies & Services Sub-Total 625,681 159,700 22,786 131,124 (28,577) 56,539 160,793 (29,669) -18.45%
Total Operating Expenses 1,762,349 581,867 100,813 515,781 (66,087) 158,407 517,209 (1,428) -0.28%
Expenses (Non-Operating):
Other Expense - - (1,638) 24,265 24,265 - 8,361 15,905 190.24%
Total Non-Operating Expenses:- - (1,638) 24,265 24,265 - 8,361 15,905 0.00%
Total Expenses 1,762,349 581,867 99,175 540,046 (41,821) 158,407 525,569 14,477 2.75%
Net Position Before Capital Contributions 1,183,209 574,401 179,445 634,765 60,364 88,937 548,990 85,775 15.62%
Capital Contributions (Non-Cash Transaction -- - - 61,678 61,678 - 3,294 58,385 1772.72%
GASB 34 Compliant)
Net Position Before Depreciation 1,183,209 574,401 179,445 696,443 122,042 88,937 552,283 144,160 26.10%
Depreciation & Amortization 1,430,756 596,148 120,776 594,030 (2,118)114,495 572,478 21,552 3.76%
Total Net Position (247,547) (21,747) 58,669 102,413 124,160 (25,558) (20,195) 122,608 607.13%
Capital - Direct Labor (70,000)(29,167) (4,574) (17,123)12,044 (9,937) (36,194)19,071 -52.69%
Yorba Linda Water District
Sewer Fund
For Period Ending November 30, 2019
(With November 30, 2018 for comparison purposes)
Page 48 of 103
$715,059 $748,505
$913,105 $938,545
$1,074,559
$1,174,811
9.33%
$539,660 $507,436 $510,133
$591,274
$525,569 $540,046
2.75%
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Nov. 2014 Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019
Sewer Revenues & Expenses -November
(excludes Depreciation, Special Items, and Contributed Capital)
Total Revenue Total Expenses
Page 49 of 103
$3,190,782
$4,310,097 $4,165,416 $4,176,881 4,519,706
$778,710
$868,339 $904,363 $878,225
827,742$1,320,092
$1,992,641 $2,093,008 $2,265,829 2,176,765
$5,685,755
$7,081,629
$7,780,375 $7,897,293
$8,235,930
$10,975,339
$14,252,706
$14,943,162 $15,218,228
$15,760,143
3.56% increase
compared to FY19
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
FY16 FY17 FY18 FY19 FY20
Water Revenue Comparison by Fiscal Year
Water Revenue (Service Charge) Water Revenue (Commercial & Fire Det.) Water Revenue (Landscape/Irrigation) Water Revenue (Residential)Total
Page 50 of 103
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY17 FY18 FY19 FY20 FY17 FY18 FY19 FY20 FY17 FY18 FY19 FY20 FY17 FY18 FY19 FY20 FY17 FY18 FY19 FY20
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER
58,238 56,992
61,680
49,466
63,184
80,884 74,233
63,745
66,195
54,463
56,459
45,308
49,885
59,881 58,311
66,613
63,789 58,343 53,077
49,341
136,162 131,653
154,349
136,153
154,590
207,053 220,117
183,783
178,617
142,649
169,608
150,522
123,019
138,015
66,613
179,230
143,525 147,368
137,653
128,481
CONSUMPTION BY UNITS CCF
Residential Commercial Landscape
Page 51 of 103
1,310,853
1,388,016
1,284,700
1,135,165
981,755
1,069,354
1,460,113 1,505,340
1,358,893
1,340,186
1,143,948
1,518,953
1,671,801
1,729,514
1,512,043
1,307,477
981,384 1,019,234
1,660,561
1,492,928
1,435,706
1,361,053
1,100,471
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
Jul Aug Sept Oct Nov Dec
Variable Costs Analysis
FY17 Var Costs FY18 Var Costs FY19 Var Costs FY20 Var Costs
Page 52 of 103
ITEM NO. 7.6.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Delia Lugo, Finance Manager
Kelly McCann, Senior Accountant
SUBJECT:Cash and Investment Report for the Period Ending November 30,
2019
RECOMMENDATION:
That the Board of Directors receive and file the Cash and Investment Report for Period Ending
November 30, 2019.
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to
make monthly report of investments to the legislative body.
BACKGROUND:
The Cash & Investment Portfolio Report presents the market value and percent yield for all
District investments by institution. The Cash & Investment Summary Report includes budget
and actual interest and average term portfolio information as well as market value broken out
by reserve categories. The Fair Value Measurement Report categorizes investments with the
fair value hierarchy established by generally accepted accounting principles. The Unrestricted
Reserves and Days in Cash Graph presents Water Unrestricted Reserve Balances and Days
in Cash at a particular point in time for the last four years.
The average portfolio yield for the month ending November 30, 2019 is 1.89%.
The District's Total Cash and Investment balance at November 30, 2019 resulted in an overall
increase in the investment balance from the previous month is approximately $1,889,974. A
larger balance includes an increase in the Water Operating Fund of $1,699,590 and $168,211
in the Sewer Operating Fund due to a positive net effect between operating revenues and
expenses through the reporting month of the fiscal year. While Water Capital Project Reserve
Page 53 of 103
Fund had a decrease of $104,522 to cover the cost of pay-go capital purchases.
STRATEGIC PLAN INITIATIVE:
G2 4C - Manage cash flow to maximize investment income.
ATTACHMENTS:
1.Cash and Investment Report November 2019
Page 54 of 103
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
483,795$ 483,795$ Wells Fargo Bank
483,795$ 483,795$ 1.24%Total 0.00%
Money Market Accounts:
83$ 83$ US Bank (Revenue Bonds)1.22%
5,153,754 5,153,754 US Bank (Money Market)1.39%
1,998,051 1,998,051 Public Agency Retirement Svcs. (PARS)
7,151,888$ 7,151,888$ 18.35%Total 1.39%
Certificates of Deposits:
248,823 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.65%
247,482 248,000 EnerBank USA Salt Lake City 08/26/20 1.30%
179,107 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.26%
247,722 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.60%
249,626 247,000 PrivateBank & Tr Chicago Ill CTF 03/30/22 2.18%
249,187 249,000 JP Morgan Chase Bk NA Columbus 03/31/22 2.45%
247,112 245,000 Goldman Sachs Bank 06/28/21 2.18%
247,112 245,000 Morgan Stanley Private Bank 06/28/21 2.18%
247,671 245,000 Capital One Bank USA 06/27/22 2.18%
247,671 245,000 Capital One Bank NA 06/27/22 2.18%
247,977 245,000 Ally Bank 06/27/22 2.22%
247,977 245,000 Sallie Mae Bank 06/27/22 2.22%
249,123 245,000 Synchrony 05/17/22 2.41%
249,780 245,000 Morgan Stanley Bank NA 06/13/22 2.50%
245,169 245,000 Silvergate Bank 06/28/24 2.45%
245,125 245,000 First Choice Bank 06/28/24 2.18%
3,896,662$ 3,871,000$ 10.00%Total 2.08%
Corporate Notes:
503,075$ 500,000 Wells Fargo Co.03/04/21 2.48%
503,340$ 500,000 JP Morgan Chase Co.03/01/21 2.53%
1,006,415$ 1,000,000$ 2.58%Total 2.51%
Pooled Investment Accounts:
16,432,437$ 16,432,437$ Local Agency Investment Fund 2.10%
1,383,733 1,379,802 CalTRUST Short Term 1.89%
8,625,193 8,592,859 CalTRUST Medium Term 1.73%
26,441,363$ 26,405,098$ 67.83%1.97%
38,980,123$ 38,911,781$ 100%Total Investments 1.89%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
11/30/19
Yorba Linda Water District
Cash & Investment Portfolio Report
November 30, 2019
________________________________
Kelly McCann, Senior Accountant
Page 55 of 103
Below is a chart summarizing the yields as well as terms and maturities for the month of November 2019:
Average # of
Month Portfolio Days to
of 2019 Yield Maturity
November 1.89%107
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 11/30/2018 11/30/2019
Monthly - November 42,645$ 29,402$
Year-to-Date 277,038$ 261,563$
Budget 2018/2019 2019/2020
Interest Budget, November YTD 149,167$ 338,461$
Interest Budget, Annual 358,000$ 812,306$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
The table below displays the District's Cash and Investment balance of $38.98 million which is allocated between the established
reserve funds, Wells Fargo Checking Account, and restricted funds held at U.S. Bank for the Bond payment and PARS for
the pension/OPEB payments. The number of Days in Cash are 369 for the Un-Restricted Water Reserve balance and 1,097 for the
Un-Restricted Sewer Reserve balances, as of November 30, 2019.
FY20 Reserve Cash and
Requirements Investments
October 2020 % Alloc November 2020 % Alloc "Target Available for
Fund Description Balance 10/31/2019 Balance 11/30/2019 Levels"CY Obligations
Water Operating Reserve 10,382,779$ 30.11%12,390,223$ 33.95%12,427,055$ (36,832)$
Water Emergency Reserve 7,190,764 20.85%7,195,082 19.71%7,115,108 79,974
Water Capital Project Reserve 7,160,881 20.77%7,056,359 19.33%7,314,221 (257,862)
Rate Stabilization Reserve 4,148,350 12.03%4,150,656 11.37%4,093,400 57,256
Un-Restricted Water Reserve Balance 28,882,774 30,792,320 30,949,784 (157,464)
Conservation Reserve 104,047 0.30%104,047 0.29%- 104,047
Employee Liability Reserve 304,011 0.88%304,011 0.83%400,000 (95,989)
Restricted Reserve Balance 408,058 408,058 400,000 8,058
Sewer Operating Reserve 1,619,869 4.70%1,721,650 4.72%1,335,465 386,185
Sewer Emergency Reserve 1,931,354 5.60%1,933,004 5.30%1,914,347 18,657
Sewer Capital Project Reserve 1,643,215 4.76%1,643,162 4.50%1,909,045 (265,883)
Un-Restricted Sewer Reserve Balance 5,194,438 5,297,816 5,158,857 138,959
Total Reserve Balances 34,485,270$ 100.00%36,498,195$ 100.00%36,508,641$ (10,446)$
Water Operating 611,857 401,901
Sewer Operating 17,061 81,895
628,918 483,795
Rev. Bond 2012A & 2017A-Principal & Interest 83 83
Public Agency Retirement Svc. -PARS (Restricted)1,975,878 1,998,051
Total Cash and Investments 37,090,149$ 38,980,123$
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Wells Fargo Bank Checking
US Bank Held (Restricted)
Page 56 of 103
Checking Account:483,795$ 1.24%
Money Market Accounts:7,151,888$ 18.35%
Certificates of Deposit:3,896,662$ 10.00%
Corporate Notes:1,006,415$ 2.58%
Pooled Investment Accounts:26,441,363$ 67.83%
Total 38,980,123$ 100.00%
Checking Account:
1.24%
Money Market Accounts:
18.35%
Certificates of Deposit:
10.00%
Corporate Notes:
2.58%
Pooled Investment Accounts:
67.83%
INVESTMENT BALANCES (AS OF 11 -30-2019)
Checking Account:Money Market Accounts:Certificates of Deposit:Corporate Notes:Pooled Investment Accounts:
Page 57 of 103
Yorba Linda Water District
Fair Value Measurement Report
November 30, 2019
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 10,008,926$ -$ 10,008,926$
Local Agency Investment Fund - 16,432,437 - 16,432,437
Corporate Notes 1,006,415 1,006,415
Negotiable Certificates of Deposit - 3,896,662 - 3,896,662
Total Investments -$ 31,344,441$ -$ 31,344,441$
Page 58 of 103
Transaction
Date Transaction Description
Water Operating
Pension
Water Operating
OPEB
Sewer Operating
Pension
Sewer Operating
OPEB Account Total
Beginning Balance as of 7/1/19 1,235,837.20 526,669.64 135,806.94 62,230.97 1,960,544.75
7/31/2019 Investment Gain/(Loss)6,734.69 2,716.09 339.13 320.93 1,970,655.59
7/31/2019 Management Fees (272.06)(109.72)(13.70)(12.97) 1,970,247.14
7/31/2019 Investment Gain/(Loss) - Adjustment (361.18)361.18 1,970,247.14
7/31/2019 Management Fees - Adjustment 14.59 (14.59)1,970,247.14
8/31/2009 Investment Gain/(Loss)(5,050.10)(2,151.57)(553.40)(254.23) 1,962,237.84
8/31/2019 Management Fees (258.81)(110.27)(28.36)(13.03) 1,961,827.37
9/30/2019 Investment Gain/(Loss)9,114.79 3,884.40 1,001.64 458.98 1,976,287.18
9/30/2019 Management Fees (257.63)(109.80)(28.31)(12.97)1,975,878.47
10/31/2019 Investment Gain/(Loss)14,236.16 6,066.94 1,564.44 716.87 1,998,462.88
10/31/2019 Management Fees (259.48)(110.58)(28.51)(13.07) 1,998,051.24
Account Balance by Account Type 1,259,478.17 536,745.13 138,406.46 63,421.48 1,998,051.24$
63%27%7%3%100%
Pension OPEB Total
Initial Contribution as of 12/28/2017 247,599.00$ - 247,599.00
Additional Contribution 6/26/19 1,105,248.00$ 587,339.00 1,692,587.00
Total Contributions =1,940,186.00
Total Gain (or Loss) from Inception 47,118.27$ 13,320.02 60,438.29
Total Management Fees from Inception (2,080.64)$ (492.41) (2,573.05)
Balance as of 10-31-19 = 1,397,884.63$ 600,166.61$ 1,998,051.24$
PARS (Public Agency Retirement Services) Funding Reconciliation
Page 59 of 103
$29,025,573
$27,283,364
$27,539,269
$29,320,649
$30,792,320
395 386 376 375 369
60
110
160
210
260
310
360
410
460
$20,000
$5,020,000
$10,020,000
$15,020,000
$20,020,000
$25,020,000
$30,020,000
$35,020,000
Nov. 2015 Nov. 2016 Nov. 2017 Nov. 2018 Nov. 2019
Unrestricted Reserves & Days in Cash (Water)
Unrestricted Reserves (Water)Days in Cash (Water)
Page 60 of 103
ITEM NO. 7.7.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Rosanne Weston, Engineering Manager
Divya Agrawalla, Principal Engineer
SUBJECT:Professional Services Agreements for On-Call Engineering
Services
RECOMMENDATION:
That the Board of Directors authorize the General Manager to execute five (5) non-exclusive
Professional Services Agreements (pending review and approval as to form by General
Counsel) for On-Call Professional Engineering Services with Krieger & Stewart, Inc., Carollo
Engineers, Inc., Tetra Tech, Psomas and AECOM for an initial period of three (3) years and
cumulative total not to exceed $1,500,000.
SUMMARY:
Due to the upcoming construction of a new water treatment plant and required involvement of
the Engineering Department, staff issued a Request for Proposals (RFP) for supplemental
professional engineering services to assist the District on an as-needed basis for the next few
years.
FISCAL IMPACT:
Budgeted: $1,500,000
Total Budget: $1,500,000
Cost Estimate: $1,500,000
Funding Source: Water and Sewer Funds
Job No: Varies
BACKGROUND:
The District has identified the need to contract professional engineering services to
supplement the District's Engineering Department. The District will be building a new water
Page 61 of 103
treatment plant to treat Per- and Poly-fluoroalkyl substances (PFAS), which will require
significant involvement of Engineering staff. The Engineering Department will utilize
Consultants on an "on-call" or "as-needed" basis to assist with other work that has to be
completed over the next several years, such as Capital Improvement Plan projects, developer
projects, and other miscellaneous projects. The District may also utilize Consultants to fill
anticipated staff vacancies until such time that these positions may be filled by the District.
The District issued an RFP on November 5, 2019 for Professional Engineering Services.
Fourteen (14) proposals were received from Consultants in response to the RFP. District staff
evaluated and scored each of the proposals and is recommending that the District enter into
Professional Service Agreements (PSAs) with the top five (5) scoring Consultants, Krieger &
Stewart, Inc., Carollo Engineers, Inc., Tetra Tech, Psomas and AECOM. The RFP and the
Consultant Score Sheet are attached.
The term of the PSAs will be three (3) years, with the District's option to extend the PSAs for
up to two (2) additional years. The Not To Exceed amount for the sum total of all three (3) year
term PSAs awarded is $1,500,000. The District will have the option to increase the Not To
Exceed dollar amount if a PSA term is extended beyond the initial three (3) year term. The
District does not guarantee a minimum number and dollar amount of Task Orders that may be
assigned to each Consultant, nor does the District guarantee that each Consultant will be
assigned an equal number and dollar amount of Task Orders with respect to other
Consultants that are awarded a PSA.
PRIOR RELEVANT BOARD ACTION:
None.
STRATEGIC PLAN INITIATIVES:
SR G1 4B Address infrastructure needs by updating/implementing the Capital Improvement
Plan; SR G3 2B Address the District's future infrastructure needs; and SR G3 2C Evaluate
and maintain sustainable operations (e.g. energy and water use efficiency, staffing).
ATTACHMENTS:
1.Request for Proposals
2.Score Sheet
Page 62 of 103
REQUEST FOR PROPOSALS
TO PROVIDE
ON-CALL PROFESSIONAL ENGINEERING SERVICES
FOR THE
YORBA LINDA WATER DISTRICT
1717 E. MIRALOMA AVE.
PLACENTIA, CA 92870
NOVEMBER 5, 2019
(Supersedes Request for Proposals advertised on October 31, 2019)
Page 63 of 103
RFP for On-Call Professional Engineering Services Page 1
Yorba Linda Water District – November 5, 2019
Table of Contents
Table of Contents .......................................................................................................................................................... 1
1. INTRODUCTION ................................................................................................................................................ 2
2. ENGINEERING SERVICES REQUIRED IN RESPONSE TO THIS REQUEST FOR PROPOSALS (RFP)... 2
3. SCHEDULE ......................................................................................................................................................... 3
4. ELEMENTS OF PROPOSAL .............................................................................................................................. 3
5. CONSULTANT QUESTIONS, REQUESTS FOR CLARIFICATION, AND EXCEPTIONS ........................... 5
6. INSTRUCTIONS TO SUBMIT PROPOSALS .................................................................................................... 5
7. EVALUATION PROCESS AND SELECTION CRITERIA ............................................................................... 6
8. TASK ORDERS AND TASK PROPOSALS ....................................................................................................... 7
9. ITEMS AVAILABLE FOR THE TASK ORDERS ............................................................................................. 7
10. METHOD OF COMPENSATION FOR CONSULTING SERVICES ................................................................ 7
11. GENERAL TERMS AND CONDITONS ............................................................................................................ 8
12. AFFIDAVIT OF NONCOLLUSION ................................................................................................................... 9
13. CONFLICT OF INTEREST ................................................................................................................................. 9
Page 64 of 103
RFP for On-Call Professional Engineering Services Page 2
Yorba Linda Water District – November 5, 2019
1. INTRODUCTION
The Yorba Linda Water District (District) is a public agency that provides water and sewer services
to residents and businesses in Yorba Linda and parts of Placentia, Brea, Anaheim, and unincorporated
Orange County. The District is committed to providing reliable water and sewer services to protect
public health and the environment with financial integrity and superior customer service.
The District has identified numerous capital improvement projects and tasks that need to be
completed within the next five years. It is anticipated that three (3) to five (5) Consultants will be
awarded an On-Call Professional Services Agreement (PSA) to provide non-exclusive on-call
professional engineering services on a Task Order basis to help implement these various projects and
tasks. Consultants shall have a Registered California Professional Engineer (PE) on each Task Order
team who has the necessary expertise to stamp plans and reports.
The term of the PSA will be three (3) years, with the District’s option to extend the PSA for up to
two additional years. The extension, if exercised by the District, will be in writing and signed by
both the District and Consultant. The Not to Exceed amount for the sum total of all three (3)-year
term PSAs awarded shall be $1,500,000. The District shall have the option to increase the Not to
Exceed dollar amount if a PSA term is extended beyond the initial three (3) year term. The District
does not guarantee a minimum number and dollar amount of Task Orders that may be assigned to
each Consultant under a PSA, nor does the District guarantee that each Consultant will be assigned
an equal number and dollar amount of Task Orders with respect to other Consultants awarded a PSA.
2. ENGINEERING SERVICES REQUIRED IN RESPONSE TO THIS REQUEST FOR
PROPOSALS (RFP)
As part of the PSA, a sample copy of which is attached as Exhibit 1, the Consultants shall provide
on-call professional engineering services to support the District’s Engineering and Operations
Departments on an as-needed basis for various water and wastewater projects and tasks, including
customer development projects, in compliance with the District’s policies and standards. The
anticipated on-call professional engineering services are listed below. Consultants shall have the
option to provide some or all of the services listed, and should reflect this in their Proposal.
a. Engineering project management
b. Planning services for water and sewer facility improvements
c. Plan checking services for design plans developed by others (for all disciplines mentioned in,
but not limited to Items 4 and 5 below)
d. Preparation of design plans, including: civil, structural, seismic, electrical, instrumentation and
controls, and mechanical engineering services
e. Preparation of construction specifications
f. Construction management and engineering services during construction
g. Constructability review
h. InfoWater Hydraulic Model update and calibration
i. Field inspection services during construction, including structural and electrical inspection
j. Surveying
k. Permitting
l. Preparation of CEQA documents
m. Preparation of record drawings
n. Grant writing services
Page 65 of 103
RFP for On-Call Professional Engineering Services Page 3
Yorba Linda Water District – November 5, 2019
o. Quality Assurance/Quality Control and Value Engineering
p. Development of Capital and Operations & Maintenance (O&M) cost estimates
q. Preparation of Preliminary Design Reports and other Engineering Reports
r. Preparation of Legal Description and Plat
s. Engineering evaluations and studies for, but not limited to:
Water supply
Water quality
Operational improvement and efficiency
Cathodic protection
Subsequent sections of this RFP describe the requirements, deadlines, and information relevant to
the evaluation of submitted Proposals. It is recommended that Consultants read this information
thoroughly.
3. SCHEDULE
a. RFP Issued: November 5, 2019
b. Mandatory Pre-Proposal Conference*: November 13, 2019 at 10 a.m.
c. Last day for Consultant questions: November 27, 2019
d. Proposals due: December 18, 2019 at 2 p.m.
e. Project Team Interviews: TBD
f. Anticipated PSA Award: January 13, 2020
* The Pre-Proposal Conference will be held at the District’s office at 1717 E. Miraloma Ave.,
Placentia, CA 92870. At least one representative from the Consultant’s company is required to be
present at this mandatory conference and sign in on the Sign-In sheet provided by the District. Only
Consultants that have representation at this mandatory conference may propose on this RFP.
4. ELEMENTS OF PROPOSAL
The information requested below will be used to evaluate the Consultant’s Proposal. The Proposal
shall include, at a minimum, the following information:
a. Executive Summary Letter: This letter shall be a brief formal letter that provides information
regarding the Consultant and their ability to perform the requirements of this RFP. This letter
shall include the following information:
Complete legal company name (as it should appear in a contract)
Company address
Contact person, telephone number, and e-mail address
Identify all Team Sub-Consultants
Identify all materials and enclosures being included
Willingness and ability to provide the required insurance coverage
The letter shall be signed by an individual authorized to bind the proposing entity and shall
contain a statement indicating that the Proposal is valid for 180 days after the due date for the
RFP submittal.
Page 66 of 103
RFP for On-Call Professional Engineering Services Page 4
Yorba Linda Water District – November 5, 2019
b. Introduction: Brief overview of the Consultant, Sub-Consultants and Consultant’s Team as
related to this RFP.
c. Consultant Team: Provide a specific organizational chart identifying the Consultant’s PSA
Manager who will be the main contact with the District during the PSA, and key personnel by
name, title, role, company, and work office location.
d. PSA and Task Order Management: Provide a description of the Consultant’s PSA and Task
Order management approach, tools, communication, and QA/QC procedures as applicable to this
RFP.
e. Experience and Qualifications: Provide experience and qualifications overview of the
Consultant, Sub-Consultants, and personnel who will be involved with this PSA. Emphasis shall
be placed on specific requirements outlined in this RFP. Provide a minimum of five write-ups
to include a summary of the project, services provided, professional services and construction
costs versus original budgets, the outcome/benefits, and names of project participants. Describe
how Consultant Team collaborated on other similar projects and tasks and include information
on past working relationship with Sub-Consultants.
f. Resumes: Provide concise resumes of the Consultant’s PSA Manager and each key Consultant
Team member, including those who will serve as Task Order Managers. Include credentials,
years of experience, specific roles in the Proposal, office location, experience on similar projects
and tasks, and expertise.
g. Sub-Consultants: Provide information on proposed Sub-Consultants with contact information
and their specific roles. The District may allow Consultants to contract with Sub-Consultants to
provide Services to the District during the course of the PSA. District may require Sub-
Consultants’ to submit information, such as qualifications, to the District for evaluation and
approval or rejection by the District. The District reserves the right to approve or reject proposed
Sub-Consultants. Prevailing wages shall be paid to any Sub-Consultant who provides labor for
which a prevailing wage classification has been established by the State of California Department
of Industrial Relations. The District reserves the right to request copies of certified payrolls and
any other documentation necessary to verify the payment of prevailing wages and fringe benefits
from Sub-Consultants of any tier in accordance with the California Labor Code.
h. Professional Services Fee Schedule: In a separate sealed envelope, provide a Fee Schedule.
Include the billing classifications and associated billing rates for Consultant and billing
classifications and billing rates for Sub-Consultants to be used for this PSA.
Include markups on Sub-Consultant costs. Markups on Sub-Consultant costs shall not
exceed 10 percent. Markups on Other Direct Costs (ODCs) shall not be allowed, unless
otherwise approved by the District.
The Fee Schedule is limited to a one-time maximum increase of three percent if the District
exercises its right to extend the term of the PSA by two years as noted in Section 1 above.
This shall be in writing and by mutual agreement upon execution of the amendment to extend
the term.
i. Professional Services Agreement: A sample copy of the District's PSA is attached as Exhibit 1
to this RFP. Please only respond to this RFP if you are able to execute the PSA. Also note that
Page 67 of 103
RFP for On-Call Professional Engineering Services Page 5
Yorba Linda Water District – November 5, 2019
the provisions within the executed PSA shall apply to Sub-Consultants. In submitting a Proposal
to this RFP, Consultant will be deemed to have agreed to each section in the PSA unless the
Proposal states an objection to language within the PSA and the District agrees in writing to
revise the objectionable language. District reserves the right to revise the PSA prior to
Consultant and District signing the PSA.
j. Insurance: Written proof of insurance from either the Consultant's insurance carrier or equivalent
regarding the Consultant’s professional liability coverage. Insurance requirements are described
in the District’s attached PSA.
5. CONSULTANT QUESTIONS, REQUESTS FOR CLARIFICATION, AND EXCEPTIONS
In the event that the Consultant has any questions, requests for clarification, or would like to take an
exception regarding any part of this RFP or its attachments, the Consultant shall notify the District
in writing with their concerns no later than the deadline date noted in Section 3. Questions, Requests
for Clarification, and Exceptions submitted after this date will not be considered. Questions,
Requests for Clarification, and Exceptions submitted with the Proposal may result in the Proposal
being deemed non-responsive and may be rejected.
Exceptions will only be considered if all Proposals submitted are allowed the same exception. The
District reserves the right to approve or deny any and all requested exceptions.
Questions, Requests for Clarification, and Exceptions shall be directed in writing to the District’s
Principal Engineer, Divya Agrawalla at dagrawalla@ylwd.com, and received by the deadline noted
in Section 3.
6. INSTRUCTIONS TO SUBMIT PROPOSALS
Proposals shall be submitted as noted below. Proposals received after the date and time listed in
Section 3 will not be accepted. Proposals shall be concise, well organized, and demonstrate the
Consultant’s, Sub-Consultant’s, and individual team member’s qualifications.
a. Proposals are restricted to a total not-to-exceed limit of 15 double-sided, 8½ x 11 sheets with a
minimum 11-point font (30 total content pages). The page limit does not include concise
resumes, section dividers, blank pages, pre-printed attachments, or cover sheets. An
organizational chart may be printed on an 11 x 17 sheet if desired, and shall be included in the
above-mentioned page count. Resumes shall be included in an appendix.
b. Proposals shall be enclosed in sealed packages. The Consultant’s name and address shall appear
clearly on the package. If multiple packages are submitted, each package shall be legibly
numbered (i.e. 1 of 3, 2 of 3, etc.).
c. Consultants shall submit three bound hardcopies of the Proposals. Consultant shall also submit
one Flash Drive containing the complete Proposal as a single PDF file. If several PDF or other
format files are included on the Flash Drive, the Proposals may be deemed non-responsive and
may be rejected. Proposals shall be mailed or hand-delivered to the following address:
Page 68 of 103
RFP for On-Call Professional Engineering Services Page 6
Yorba Linda Water District – November 5, 2019
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Attn: Divya Agrawalla, PE, Principal Engineer
Re: Proposal for On-Call Professional Engineering Services RFP
The District will not be responsible for Proposals that are delinquent, lost, mismarked, sent to an
address other than the address provided above, or sent by mail or courier service and not signed and
time stamped by the District.
7. EVALUATION PROCESS AND SELECTION CRITERIA
Evaluation of the Proposals will be based upon a competitive selection process. Evaluation criteria
will include, but will not be limited to, the following:
a. Experience and performance on similar projects or tasks. This may include information from
references, work completed previously for the District, and other sources of information.
b. Experience and performance of proposed Consultant Team members, and previous experience
working together on other projects.
c. Completeness of Proposal.
d. Ability to understand and perform the tasks efficiently and in accordance with the requirements
of the District.
e. PSA and Task Order management approach including cost controls, scheduling, resource
management, and QA/QC approach.
f. Consultant’s and Sub-Consultant’s Fee schedules.
The District may conduct personal interviews with the Consultant’s proposed PSA Manager and
other key personnel and may contact recent clients. Selection of Consultants will generally be based
on the Proposal contents, prior experience of the Consultant, and specific experience and capabilities
of the Consultant’s designated PSA Manager, key personnel, support staff, and Sub-Consultants.
The Consultant, and in particular the overall Consultant Team, shall be fully capable in all areas
generally outlined in Section 2 of this RFP. Consultants shall demonstrate a history of timely and
satisfactory performance of similar projects in a manner that addresses the stated evaluation criteria
above. In addition, the District may consider evidence of untimely and unsatisfactory performance
on prior similar projects or litigation by the team on previous projects to disqualify any Consultant.
Based upon this information, District staff will make a recommendation of Consultants to the District
Board of Directors for award of PSA. The selected Consultants shall be able to begin work
immediately upon award of PSA and shall be able to maintain the required level of effort throughout
the term of the PSA.
Page 69 of 103
RFP for On-Call Professional Engineering Services Page 7
Yorba Linda Water District – November 5, 2019
8. TASK ORDERS AND TASK PROPOSALS
Task Orders under the PSA will be issued as follows:
a. The District will provide a Scope of Work for the Task Order to each Consultant.
b. Consultants shall submit Task Proposals for each Task Order to identify the fee estimate,
engineering technical approach, Task team members, Consultant/Sub-Consultant qualifications,
and schedule with completion dates for specific deliverables.
c. Fee estimates shall include hourly billing rates for each proposed Task team member, subtotals
and totals for labor, other direct costs (ODCs), and Sub-Consultant costs by Sub-Task as well as
total costs for each Task.
d. Task Orders will be awarded based on evaluations of Task Proposals for completeness,
qualifications, cost, and schedule.
e. Consultants shall not proceed with the Task until the District issues a Task Order Release.
f. The District reserves the right to negotiate the fee for each Task Order with the Consultant.
g. The District will designate a Task Manager for each Task Order; however, the overall PSA will
be managed by the Principal Engineer as noted in Section 6 above.
h. Consultants shall provide a Task Proposal in response to each Task Order by the specified due
date. Failure to provide a Task Proposal or a written statement that a Task Proposal will not be
provided may result in the Consultant being found in breach of the PSA.
9. ITEMS AVAILABLE FOR THE TASK ORDERS
The District’s Principal Engineer and the designated Task Manager will be available to answer the
Consultant’s questions during the entirety of the PSA. The District will make available the following
as necessary for each Task Order:
a. Record drawings, reports, and related material
b. Templates of the District’s Design and Construction Standards
c. Templates of General, Special, and Technical Provisions of the District’s Standard
Construction Specifications
d. Access to District facilities as necessary for each Task Order
10. METHOD OF COMPENSATION FOR CONSULTING SERVICES
Separate invoices shall be submitted for each Task Order, and shall be submitted monthly. All
invoices shall be addressed to the attention of the District’s Task Manager for the assigned Task
Order and will be paid in accordance with Section 2 of the attached PSA. The District’s Task Order
numbers, as noted on the Task Orders, shall be listed on all invoices and the invoices shall be
addressed to the attention of the Task Manager assigned to the specific Task Order. The following
information shall be shown on or attached to all invoices:
a. Invoice date and period covered by invoice
b. PSA Name (YLWD On-Call Professional Engineering Services)
c. Task Order Name and Number
d. Original total Task Order amount
e. Change to Task Order amount (if any)
f. Revised total Task Order amount (if any)
g. Previous invoiced amount
Page 70 of 103
RFP for On-Call Professional Engineering Services Page 8
Yorba Linda Water District – November 5, 2019
h. Current invoice amount
i. Total invoiced amount
j. PSA and Task Order amount remaining
k. Summary of work performed this period
l. Anticipated work to be performed next period
m. Updated Task Order schedule
n. Change log (to include: change number, type, description, requestor, date submitted, date
approved, status, comments)
Invoices that do not include this information or show a total invoiced amount exceeding the Task
Order amount may be returned unpaid. Any increase in the approved Task Order amount due to a
change in Scope (i.e. extra services) shall be made in accordance with Section 2.2 of the attached
PSA.
11. GENERAL TERMS AND CONDITONS
Proposals shall be valid for a period of 180 days after the due date for the RFP submittal. Proposals
may be withdrawn if written notification of withdrawal is signed by an authorized representative of
the Proposer and received at the District office prior to closing time for receipt of Proposals.
Proposals cannot be changed or withdrawn after the time designated for receipt. Proposals (including
accompanying materials) will become the property of the District. Proposals will be held in
confidence to the extent permitted by law. After award of a PSA or after rejection of all Proposals,
the Proposals will be public records subject to disclosure under the California Public Records Act
(Government Code Section 6250 et seq.).
The District has the right to make alterations, eliminations and additions in the Task Order services.
Exercise of such right shall in no way void the PSA or the Task Order. The value of such extra
services shall be agreed upon by the District and Consultant.
News releases pertaining to the award of any PSA or Task Order resulting from this RFP shall not
be made by Consultants or Sub-Consultants without prior approval of the District. The District’s
name shall not appear on customer lists, advertising or other materials used to promote the
Consultant’s services without prior written approval of the District.
The District reserves the right to:
a. Request additional information from prospective Consultants prior to final selection and to
consider information about a Consultant other than that submitted in the Proposal or interview
b. Select for PSA negotiations the Consultants that, in the District’s judgment, will best meet the
District’s needs
c. Select the Proposals most advantageous to the District
d. Verify all information submitted in the Proposals
e. Withdraw this RFP at any time without prior notice before a PSA is awarded
f. Amend this RFP
g. Amend the final PSA to incorporate necessary attachments and exhibits or to reflect
negotiations between the District and the successful Consultant
h. Reject any or all Proposals
This RFP does not commit the District to retain one or any Consultant, to use the Consultants
exclusively, to assign a guaranteed amount of work, to pay a minimum amount if no Task Orders are
Page 71 of 103
Page 72 of 103
Project: YLWD On-Call Professional Engineering Services - Issued November 5, 2019
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Krieger &
Stewart
Webb
Associates
Tetra Tech AECOM Hunsaker &
Associates
MKN NV5 Psomas SA
Associates
Wood Atkins AMN GK &
Associates
Carollo
Consultant Score Sheet - 1/6/2020
83%51%31%48%91%66%69%75%50%96%74%72%51%65%
Page 73 of 103
ITEM NO. 8.1.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Board of Directors' Committee, Agency, and Intergovernmental
Meeting Assignments
RECOMMENDATION:
That the Board of Directors approve the proposed committee, agency, and intergovernmental
meeting assignments for the 2020 calendar year.
SUMMARY:
Pursuant to Section 6.1.(B) of the Board of Directors' Policies and Procedures (Resolution
Nos. 18-06 and 18-15), the newly elected President shall make committee, agency, and
intergovernmental meeting assignments, subject to consent of the Board, following the annual
reorganization of the Board of Directors. In addition, the purpose of each established
committee shall be reviewed by the Board, prior to making these assignments, in order to
determine their continuing relevance.
FISCAL IMPACT:
Budgeted: Yes
Total Budget: $90,000
Cost Estimate: $90,000
Funding Source: Water Operating Fund
Account No: 1010-0440-00
BACKGROUND:
The Total Budget and Cost Estimate amounts listed above include Directors' compensation for
Board, Committee and intergovernmental meeting attendance at a maximum of $150 per day
up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03-
01.
Page 74 of 103
Two Board members will also need to be assigned to serve as Active and Alternate Directors
for the Orange County Sanitation District (OCSD). The Active director may also be assigned
to one or more OCSD committees. OCSD Board members are compensated by OCSD at a
rate of $212.50 per day for meeting attendance (up to six meetings a month with the average
being two) and receive no health insurance benefits from OCSD. The Chair may be
compensated for up to 10 meetings per month.
Attached are President Hawkins' proposed assignments for the next calendar year based on
feedback received from the individual Directors.
Please note that Director attendance at events sponsored by the following organizations has
been pre-authorized subject to FY19 budget limitations as approved by the Board:
1.Association of California Water Agencies (ACWA)
2.Association of California Water Agencies – Joint Powers Insurance Authority (ACWA-
JPIA)
3.American Water Works Association (AWWA)
4.California Association of Sanitation Agencies (CASA)
5.California Special Districts Association (CSDA)
6.California-Nevada Section of American Water Works Association (CA-NV AWWA)
7.Chambers of Commerce
8.City, County and State Governmental Agencies (Including meetings with
elected/appointed officials and staff.)
9.Colorado River Water Users Association (CRWUA)
10.Educational Institutions
11.Independent Special Districts of Orange County (ISDOC)
12.Metropolitan Water District of Southern California (MWD or MET)
13.Municipal Water District of Orange County (MWDOC)
14.Non-political Community Service Organizations
15.Orange County Local Agency Formation Commission (OC LAFCO)
16.Orange County Sanitation District (OCSD)
17.Orange County Water Association (OCWA)
18.Orange County Water District (OCWD)
19.Special District Leadership Foundation (SDLF)
20.Urban Water Institute (UWI)
21.Water Advisory Committee of Orange County (WACO)
Director attendance at events sponsored by an other organization still requires pre-approval or
ratification by a majority vote of the Board in order to be considered as an activity for the
purposes of compensation and payment or reimbursement of travel expenses.
STRATEGIC PLAN INITIATIVES:
G1 5B - Actively participate with existing water/sewer organizations on regulatory and
emerging issues; and G1 5C - Regularly meet with regional agencies on water supply issues
(conservation, mandates, forecast).
Page 75 of 103
ATTACHMENTS:
1.Proposed Assignments
Page 76 of 103
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments
JOINT / INTERAGENCY COMMITTEES 2018 2019 2020
YLWD / MWDOC / OCWD Nederhood Jones Hawkins
Meets bi-monthly on 4th Thursday at 4:00 p.m.Jones Hawkins Nederhood
YLWD / City of Yorba Linda Nederhood Jones Hawkins
Meets quarterly. No set day of the month or time. Jones Hawkins Jones
YLWD / City of Placentia Nederhood Jones Hawkins
Meets as necessary.Jones Hawkins Hall
INTERGOVERNMENTAL MEETINGS 2018 2019 2020
ACWA/JPIA ˟Jones Hawkins Jones
Meets semi-annually in May and November.Jones (Alternate)
http://www.acwajpia.com/
ISDOC All Directors Preauthorized All Directors Preauthorized All Directors Preauthorized
Meets months with 5th Thursday at 11:30 a.m.
http://www.mwdoc.com/isdoc
ISDOC Executive Committee Nederhood Nederhood Nederhood
Meets 1st Tuesday of the month at 7:30 a.m.
http://www.mwdoc.com/isdoc
MWDOC Board of Directors Nederhood Miller Nederhood
Meets 1st and 3rd Wednesday of the month at 8:30 a.m.Jones Nederhood Miller
http://www.mwdoc.com/
MWDOC/OCWD Joint Planning Committee Jones All Directors Preauthorized All Directors Preauthorized
Meets 4th Wednesday of Jan, Apr, Jul & Oct at 8:30 a.m.Miller
http://www.mwdoc.com/Nederhood
OC LAFCO Nederhood All Directors Preauthorized All Directors Preathorized
Meets 2nd Wednesday of the month at 8:15 a.m.(As Needed)
http://oclafco.org/
OCSD Board of Directors*Hawkins Hawkins Jones
Meets 4th Wednesday of the month at 6:00 p.m.Jones (Alternate)Jones (Alternate)Hawkins (Alternate)
http://www.ocsd.com/
OCWA Luncheon All Directors Preathorized All Directors Preauthorized All Directors Preauthorized
Meets 3rd Wednesday of the month at 11:30 a.m.
https://ocwater.org/
OCWD Board of Directors Miller Jones Jones
Meets 1st and 3rd Wednesday of the Month at 5:30 p.m.Jones
http://www.ocwd.com/
PROPOSED
Page 77 of 103
YORBA LINDA WATER DISTRICT
Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments
INTERGOVERNMENTAL MEETINGS CONTINUED 2018 2019 2020
SAWPA Commission All Directors Preauthorized All Directors Preauthorized
Meets 1st and 3rd Tuesday of the month at 9:30 a.m.
http://www.sawpa.org/
WACO All Directors Preauthorized All Directors Preauthorized All Directors Preauthorized
Meets 1st Friday of the month at 7:30 a.m.
http://www.mwdoc.com/waco
WACO Planning Committee Jones All Directors Preauthorized
Meets 3rd Tuesday of the month at 7:30 a.m.Nederhood
http://www.mwdoc.com/waco
YL City Council Directors Rotate Attendance Directors Rotate Attendance Directors Rotate Attendance
Meets 1st and 3rd Tuesday of the month at 6:30 p.m.
https://www.yorbalindaca.gov
YL Planning Commission Hawkins Hawkins Hawkins
Meets 2nd and 4th Wednesday of the Month at 6:30 p.m.(As Needed)(As Needed)(As Needed)
https://www.yorbalindaca.gov/206/Planning-Commission
* Submission of Form 700 for OCSD required. Additional committee participation may be necessary.
˟ Submission of Form 700 for ACWA/JPIA required.
PROPOSED
Page 78 of 103
ITEM NO. 8.2.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Board of Directors' Compensation
RECOMMENDATION:
That the Board of Directors review the Directors' current compensation rate and determine if it
should remain the same for the next calendar year.
FISCAL IMPACT:
Total Budget: $90,000 for FY20
Funding Source: Water Operating Fund
Account No: 1010-0440-00
BACKGROUND:
In accordance with California Water Code Sections 20201-20202, the amount of
compensation for members of the Board of Directors is currently set at $150 per day for each
day's attendance at meetings of the Board and other meetings attended at the request of the
Board, not to exceed 10 days per calendar month. Section 20202 also allows for an increase
in the amount of compensation up to 5% for each calendar year following the operative date of
the last adjustment. As the last adjustment was effective March 24, 2003 per Ordinance No.
03-01, the Board of Directors would be eligible for an increase in their current compensation
rate up to $327.43 per day as of March 24, 2019. Attached are the results of a compensation
survey for comparison to other local water agencies.
Should the Board recommend an increase in the amount of compensation, an ordinance
would need to be adopted pursuant to the procedures specified in Water Code Sections
20203-20204 and Government Code Section 6066:
A public hearing would need to be held prior to adoption of the ordinance.
Notice of the hearing would need to be published in a newspaper of general circulation
Page 79 of 103
once a week for two successive weeks prior to the public hearing.
The ordinance would become effective 60 days from the date of its final passage.
No action is necessary if the Board desires the compensation rate to remain the same.
ATTACHMENTS:
1.Directors' Compensation Survey
Page 80 of 103
Per Diem for Each Max Days
Day's Service Per Month
$175.00 for Board Mtgs
$125.00 for Other Mtgs
El Toro Water District $219.00 March 2018 10
Irvine Ranch Water District $286.00 January 2019*10
Mesa Water District $291.00 July 2019 10
Moulton Niguel Water District $231.00 February 2019 10
Municipal Water District of Orange County $311.84 January 2019*10
Orange County Water District $300.00 March 2019 10
Santa Margarita Water District $270.00 November 2019 10
Serrano Water District $100.00 Unknown 8
South Coast Water District $255.00 August 2019 10
Yorba Linda Water District $150.00 January 2003 10
*May be adjusted up to 5% in the upcoming months.
Unknown Unknown
Board of Directors' Per Diem Survey
as of October 29, 2019
EffectiveAgency
East Orange County Water District
Page 81 of 103
ITEM NO. 9.2.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:John DeCriscio, Operations Manager
Kaden Young, Sr Management Analyst
SUBJECT:Status of Operations Activities
ATTACHMENT:
1.Monthly Production Status
Page 82 of 103
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Adopted Budget Plan: Production Volume
BUDGET MONTHLY YTD
MONTH AW IMFIMPORT DEMAND GW GW
(AF) N N
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0%
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0%
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0%
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0%
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0%
Dec-19 963.9 287.9 1,251.9 77.0% 77.0%
Jan-20 902.9 269.7 1,172.6 77.0% 77.0%
Feb-20 883.4 263.9 1,147.3 77.0% 77.0%
Mar-20 994.2 297.0 1,291.2 77.0% 77.0%
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0%
May-20 1,376.0 411.0 1,787.1 77.0% 77.0%
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0%
FYTD 15,293.31 4,568.1 19,861.41 77.0%
® Yorba Linda
Water District 1/14/2020
Page 84 of 103
Adopted Budget Plan: Production Volume & Dollars
BUDGET MONTHLY YTD Water-Related Costs Fixed Costs Power-Related
MONTH GW IMPORT DEMAND GW GW TOTAL
(AF) (AF) (AF) ("/u) N GW IMPORT GW IMPORT GW IMPORT COST
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% $ 824,874 $ 518,458 $ $ 56,840 $ 150,771 $ 5,551 $ 1,556,494
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% $ 828,362 $ 520,650 $ $ 56,840 $ 151,409 $ 5,575 $ 1,562,836
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% $ 761,426 $ 478,579 $ $ 56,840 $ 139,174 $ 5,124 $ 1,441,144
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% $ 707,046 $ 444,399 $ $ 56,840 $ 129,234 $ 4,758 $ 1,342,278
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% $ 585,581 $ 368,055 $ $ 56,840 $ 107,033 $ 3,941 $ 1,121,450
Dec-19 963.9 287.9 1,251.9 77.0% 77.0% $ 481,004 $ 302,326 $ $ 56,840 $ 87,918 $ 3,237 $ 931,325
Jan-20 902.9 269.7 1,172.6 77.0% 77.0% $ 450,558 $ 290,741 $ $ 57,154 $ 82,353 $ 3,032 $ 883,838
Feb-20 883.4 263.9 1,147.3 77.0% 77.0% $ 440,816 $ 284,455 $ $ 57,154 $ 80,573 $ 2,967 $ 865,964
Mar-20 994.2 297.0 1,291.2 77.0% 77.0% $ 496,100 $ 320,129 $ $ 57,154 $ 90,677 $ 3,339 $ 967,398
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0% $ 627,666 $ 405,027 $ $ 57,154 $ 114,7251$ 4,224 $ 1,208,795
May-20 1,376.0 411.0 1,787.1 77.0% 77.0% $ 686,645 $ 443,086 $ $ 57,154 $ 125,505 $ 4,621 $ 1,317,011
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0% $ 741,268 $ 478,333 $ 495,045 $ 57,154 $ 135,489 $ 4,989 $ 1,912,278
FYTD 15,293.31 4,568.1 19,861.41 77.0% $ 7,631,346 $ 4,854,236 $ 495,045 $ 683,964 $ 1,394862 $ 51,357 $ 15,110,810
$ 12,485,582 $ 1,179,009 $ 1,446,219 $ 15,110,810
® Yorba Linda
Water District 1/14/2020
Page 85 of 103
Daily Production Volume vs Temperature
DECEMBER 2019
45.uu 120
40.00 — 108
96
35.00
84 'v
30.00
v
72 �o
LL
Q 25.00 v
v
E 60 v
7 'p
j 20.00 v
48
v
a
15.00 E
36 F
10.00 24
5.00
12
0.00 0
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 3 3
Groundwater OC-36 Import Water —Consumption —Temperature
El
Yorba Linda
Water District 1/142020
Page 86 of 103
Daily Production Volume vs Rainfall & Evapotranspiration
DECEMBER 2019
45.uu 2.50
40.00
2.00
35.00
i
n
n
30.00
1.50
Q 25.00
ai i i v
E u
j 20.00
1.00
15.00
10.00 0.50
� � r
5.00
0.00 --�'" -- -- -- -- -- -- -- -- -- -- -- -- -- -- — 0.00
ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 3 �
Groundwater OC-36 Import Water Consumption ETo -----•Rainfall
El
Yorba Linda
Water District 1/142020
Page 87 of 103
DECEMBER: Production Sources
BUDGET ACTUAL
Groundwater vs Import Groundwater vs Import
GW IMPORT ■GW ■IMPORT
El
Yorba Linda
Water District 1/14/2020
Page 88 of 103
Detailed Production Sources
OC-36
1%
Well 20
0%
Import Water
...................................... 2%
Well 19
11%
OC-51
1%
Well 18 Well 1
5% 19% OC-80
0%
Well 15
0% Well 12 Well 5
8% 5%
Well 11 We1110 Well 7
Yorba Linda 0% 0% 4%
Water District 1/14/2020
Page 89 of 103
As of December 31 , 2019: Production Volume
BUDGET MONTHLY YTD ACTUAL ADJUSTED TOTAL MONTHLY YTD MONTHLY DELTA
MONTH (AF)
IMpIMPORT DEMAND GW GW GW IMPORT DEMAND GW GW DELTA YTD
(AF) (%) (%) (AF) (AF) (AF) (%) (%) (%) (%)
Jul-19 1,653.1 493.8 2,146.8 77.0% 77.0% 1,103.0 938.6 2,041.6 54.0% 54.0% -8.7% -8.7%
Aug-19 1,660.0 495.9 2,155.9 77.0% 77.0% 1,759.6 391.6 2,151.2 81.8% 68.3% -3.4% -6.0%
Sep-19 1,525.9 455.8 1,981.7 77.0% 77.0% 1,628.3 360.0 1,988.3 81.9% 72.7% -4.6% -5.6%
Oct-19 1,416.9 423.2 1,840.2 77.0% 77.0% 1,570.7 348.5 1,919.2 81.8% 74.8% 2.9% -3.7%
Nov-19 1,173.5 350.5 1,524.0 77.0% 77.0% 1,254.4 270.3 1,524.6 82.3% 76.0% 3.2% -2.7%
Dec-19 963.9 287.9 1,251.9 77.0% 77.0% 866.2 10.1 876.3 98.8% 77.9% -10.3% -3.4%
Jan-20 902.9 269.7 1,172.6 77.0% 77.0%
Feb-20 883.4 263.9 1,147.3 77.0% 77.0%
Mar-20 994.2 297.0 1,291.2 77.0% 77.0%
Apr-20 1,257.8 375.7 1,633.6 77.0% 77.0%
May-20 1,376.0 411.0 1,787.1 77.0% 77.0%
Jun-20 1,485.5 443.7 1,929.2 77.0% 77.0%
FYTD 15,293.31 4,568.1 19,861.41 77.0% I 8,182.1 2,319.2 10,501.2
El
Yorba Linda
Water District 1/142020
Page 90 of 103
Year to Date: Production Volume
FY20 ACTUAL VS BUDGET & RAINFALL
2500.00 25.00
2,236.3 2,226.4
2,083.4
2000.00 2,151.2 1,919.2 1,863.0 20.00
2,041.6
1,988.3 1,749.8 .A
1,864.9
1,596.8
524.6
1500.00 1,386.3 15.00
LL Z
a 1,477.7 1,247.3
1,153.9 Q
� Z
Oj 977.2
1000.00 10.00
876.3
5.12
500.00 5.00
2.12 =
0.00 0.00 0.00 0.00
0.00 0.00
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
U—�Rainfall BUDGET --*—TOTAL
DEMAND DEMAND
(AF) (AF)
El
Yorba Linda
Water District 1/142020
Page 91 of 103
Year to Date: Production Volume
FY20 CUMULATIVE ACTUAL VS BUDGET
& MONTHLY DELTAS
19,863.0
20,000.0
18,000.0
16,250.3 90.0%
14,653.4
15,000.0 13,267.1
12,113.2 70.0%
10,866.0
9,888.8
10,000.0 8,411.1 — 50.0%
10,501.2
6,546.2 9,624.9
LL
Q 30.0%
u+ 4,462.8 8,100.3 d
j 5,000.06,181.1
p 2,236.3D
> 4,192.8
10.0%
2,041.6 2.9% 3.2%
-8.7% 3.4% -4.6% � 10.3%
6.0% -5.6% 3.7% 2.7% -10.0%
-8.7% -3.4%
(5,000.0)
-30.0%
(10,000.0) -50.0%
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
BDelta_M ®Delta_YTD BUDGET --40--TOTAL
DEMAND DEMAND
El
Yorba Linda (AF) (AF) m
Water District 1/142020 r
Page 92 of 103
ITEM NO. 10.1.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Directors' Reports
The Directors will report on their attendance at the following events:
1.CRWUA Conference - December 11-13, 2019 (Nederhood)
2.YL Planning Commission - December 11, 2019 (Hawkins - As Needed)
3.WACO - December 13, 2019 (Jones)
4.WACO Planning Committee - December 17, 2019 (Jones/Nederhood)
5.SAWPA Commission - December 17, 2019 (Jones - As Needed)
6.YL City Council - December 17, 2019 (Miller)
7.MWDOC Board - December 18, 2019 (Nederhood)
8.OCWD Board - December 18, 2019 (Jones)
9.OCSD Board - December 18, 2019 (Hawkins)
10.MWDOC Board - January 2, 2020 (Nederhood)
11.OCWD Board - January 8, 2020 (Jones)
12.WACO - January 10, 2020 (Jones)
Page 93 of 103
ITEM NO. 11.1.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Interagency Committee with MWDOC and OCWD
(Jones/Hawkins)
Minutes from the meeting held Monday, November 25,
2019 at 4:00 p.m. are included in the agenda packet.
Next meeting is scheduled Thursday, January 23, 2020 at
4:00 p.m.
ATTACHMENTS:
1.Meeting Minutes
Page 94 of 103
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held November 25, 2019 at 4:00 p.m.1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD
Monday, November 25, 2019, 4:00 P.M.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2.ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Brooke Jones, President Marc Marcantonio, General Manager
Phil Hawkins, Vice President John DeCriscio, Operations Manager
Rosanne Weston, Engineering Manager
MWDOC COMMITTEE MEMBER MWDOC STAFF
Brett R. Barbre, President Harvey De La Torre, Associate General Manager
OCWD COMMITTEE MEMBER OCWD STAFF
Roger Yoh, Director Mike Markus, General Manager
3. PUBLIC AND COMMENTS
None.
4.DISCUSSION ITEMS
4.1.MWD Water Supply Conditions and Outlook
President Barbre reported that water storage is at record levels of about
800,000 Acre-Feet.
4.2.Condition of OCWD Groundwater Basin, Water Purchased for Recharge,
and In-Lieu Recharge
Mike Markus reported that the overdraft is at 200,000 Acre-Feet. OCWD is
still purchasing and spreading MWD water, but at a lower rate. OCWD
expects to purchase 33,000 Acre-Feet, down from 65,000 Acre-Feet this
year. The decrease is mainly due to the anticipation of water producers
shutting off wells once DDW lowers the PFAS Response Levels.
Page 95 of 103
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held November 25, 2019 at 4:00 p.m.2
4.3.Funding and Time Frame for PFAS Treatment Studies, Design,
Construction, and Operations and Maintenance
Rosanne Weston thanked Mike Markus for his help in getting OCWD to
approve paying the CAPEX and share of OPEX for Producers’ PFAS
treatment plants. Mr. Markus said that John Kennedy will be meeting
individually with Producers to finalize details of the reimbursement
agreements; however, this should not preclude YLWD from moving forward.
Mr. Markus mentioned that DDW may lower the PFAS Response Levels in
January 2020.
Ms. Weston stated that Jacobs and Carollo have both shown an interest in
providing services related to management, design and construction of
YLWD’s treatment plant. Per a previous discussion with Mr. Markus, Ms.
Weston mentioned that it is YLWD’s understanding that these two firms
have no conflicts and can provide these services to YLWD, if selected.
YLWD is working closely with Carollo on the OCWD planning study that
they are completing for OC Basin producers affected by PFAS.
Ms. Weston reported that YLWD has been working closely with Chris Olsen,
OCWD, regarding YLWD’s pilot test and YLWD’s proposed treatment plant.
YLWD has invited DDW several times to participate in meetings; however,
DDW has declined. YLWD will continue inviting DDW staff to meetings.
Ms. Weston distributed photos of the PFAS pilot test unit, which show a
significant discoloration in the resins after just one day. This may indicate
that pretreatment will be required as part of YLWD’s treatment plant design.
These photos will be sent to Jason Dadakis, Patrick Versluis and Chris
Olsen of OCWD for their information.
4.4.Strategies for Addressing Impact of Rising Sea Levels on OCWD
Groundwater Basin
Mr. Markus mentioned that OCWD does not anticipate any major issues
regarding rising sea levels on the OC Basin. OCSD is talking about
constructing a sea wall around Plant #2. This is discussed in the recently
completed resiliency study.
Page 96 of 103
Minutes of the YLWD/MWDOC/OCWD Interagency Committee Meeting Held November 25, 2019 at 4:00 p.m.3
4.5.YLWD Well Projects
Ms. Weston stated that YLWD has completed a draft lease agreement for
the proposed Well #23 and will be submitting this document to OCWD for
review. YLWD anticipates completing the equipping of Well #22 once
YLWD’s PFAS treatment plant is completed.
5.ADJOURNMENT
5.1.The meeting was adjourned at 4:40 p.m.
RPW
Page 97 of 103
ITEM NO. 11.2.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Joint Agency Committee with City of Yorba Linda
(Jones/Hawkins)
Minutes of the meeting held Monday, December 16, 2019
at 3:00 p.m. are included in the agenda packet.
Next meeting is yet to be scheduled.
ATTACHMENTS:
1.Draft Meeting Minutes
Page 98 of 103
YLWD/CC Joint Advisory Committee Minutes December 16, 2019
Page 1 of 3
CITY OF YORBA LINDA
Land of Gracious Living
YORBA LINDA WATER DISTRICT/
CITY COUNCIL JOINT ADVISORY COMMITTEE
MEETING
MINUTES
December 16, 2019
3:00 p.m.
1.CALL TO ORDER
The Yorba Linda Water District/City Council Joint Advisory Committee meeting
convened at 3:00 p.m. in the Council Chambers at 4845 Casa Loma Avenue,
Yorba Linda.
2.PLEDGE OF ALLEGIANCE
President Phil Hawkins
3.ROLL CALL
Committee Members
City Council: Gene Hernandez, Mayor Pro Tem
Water District: Phil Hawkins, President
Brooke Jones, Director
Committee Members Absent: Carlos Rodriguez, Council Member
Staff Members: Marc Marcantonio, General Manager YL Water District
Mark Pulone, City Manager City of Yorba Linda
Page 99 of 103
YLWD/CC Joint Advisory Committee Minutes December 16, 2019
Page 2 of 3
4.PUBLIC COMMENTS
Greg Schultz, resident, spoke about a tour that he took along with the Water District
to the Diemer plant, Valley Lake and Lake Matthews. He said it was a great and
very informative trip.
5.ACTION CALENDAR
5.1 Minutes of the YLWD/City Council Joint Advisory Committee meeting held
on September 16, 2019.
The YLWD/City Council Joint Advisory Committee approved the minutes of
the September 16, 2019 meeting.
6.DISCUSSION ITEMS
6.1 Pending and Recently Chaptered Water Related Legislation
General Manager Marc Marcantonio stated there were no recent legislative
updates. However, Mr. Marcantonio said that the state is working on water
use efficiency regulations and the Association of California Water Agencies
(ACWA) is drafting a comment letter which the Yorba Linda Water District
will endorse, to differentiate between water conservation and water use
efficiency.
Julia Schultz, resident, commented on the deadline and Mr. Marcantonio
responded he was not certain but thought it was possibly in 2021.
6.2 Strategies for Addressing Per- and Polyfluoroalkyl Substances (PFAS)
General Manager Marcantonio advised the state will be come out with new
response levels for PFOA and PFAS. He encouraged the public to go to the
Water District website to learn more about PFAS. He also announced the
District is preparing an RFP for designing a new treatment plant and the
Orange County Water District has agreed to reimburse the cost of building
the facility.
Julia Schultz, resident, commented on the taste of tap water versus bottled
water.
6.3 Formation of Sewer Assessment/Community Facilities Districts
Engineering Manager Rosanne Weston updated the Committee on the
Community Facilities District formation and the two pilot projects in the City.
She stated that the Water District is trying to find a way to make it more
affordable for residents.
Page 100 of 103
YLWD/CC Joint Advisory Committee Minutes December 16, 2019
Page 3 of 3
Mayor Pro Tem Gene Hernandez requested to have the Water District make
a presentation to the City Council about the formation of a CFD for areas
wanting to transition to sewer.
6.4 Future Meeting Date and Agenda Items
The Committee determined to wait until all Water District appointments were
made before setting the next meeting and directed the City Clerk to query
the Committee to set a future date.
7.ADJOURNMENT
7.1 City Manager Mark Pulone adjourned the meeting at 3:49 p.m.
Page 101 of 103
ITEM NO. 12.1.
AGENDA REPORT
MEETING DATE:January 14, 2020
TO:Board of Directors
FROM:Marc Marcantonio, General Manager
STAFF CONTACTS:Annie Alexander, Executive Asst / Board Secretary
SUBJECT:Meetings from January 15 - February 29, 2020
ATTACHMENTS:
1.Board of Directors' Activities Calendar
Page 102 of 103
Board of Directors Activity Calendar
Event Date Time
January
MWDOC Board Wed, Jan 15 8:30 AM
OCWA Luncheon Wed, Jan 15 11:30 AM
Joint Committee Meeting with City of Placentia Wed, Jan 15 3:00 PM
YL Planning Commission Wed, Jan 15 6:30 PM
Memorial for Hank Wedaa Thu, Jan 16 2:00 PM
WACO Planning Committee Tue, Jan 21 7:30 AM
SAWPA Commission Tue, Jan 21 9:30 AM
YL City Council Tue, Jan 21 6:30 PM
MWDOC/OCWD Joint Planning Committee Wed, Jan 22 8:30 AM
OCWD Board Wed, Jan 22 5:30 PM
OCSD Board Wed, Jan 22 6:00 PM
Interagency Committee Meeting with MWDOC and OCWD Thu, Jan 23 4:00 PM
Board of Directors Regular Meeting Tue, Jan 28 6:30 PM
YL Planning Commission Wed, Jan 29 6:30 PM
ISDOC Thu, Jan 30 11:30 AM
February
ISDOC Executive Committee Tue, Feb 4 7:30 AM
SAWPA Commission Tue, Feb 4 9:30 AM
YL City Council Tue, Feb 4 6:30 PM
MWDOC Board Wed, Feb 5 8:30 AM
OCWD Board Wed, Feb 5 5:30 PM
WACO Fri, Feb 7 7:30 AM
Board of Directors Regular Meeting Tue, Feb 11 6:30 PM
OC LAFCO Wed, Feb 12 8:15 AM
YL Planning Commission Wed, Feb 12 6:30 PM
WACO Planning Committee Tue, Feb 18 7:30 AM
SAWPA Commission Tue, Feb 18 9:30 AM
YL City Council Tue, Feb 18 6:30 PM
UWI Spring Conference Wed, Feb 19 8:00 AM
MWDOC Board Wed, Feb 19 8:30 AM
OCWA Luncheon Wed, Feb 19 11:30 AM
OCWD Board Wed, Feb 19 5:30 PM
UWI Spring Conference Thu, Feb 20 12:00 PM
UWI Spring Conference Fri, Feb 21 8:00 AM
Board of Directors Regular Meeting Tue, Feb 25 6:30 PM
OCSD Board Wed, Feb 26 6:00 PM
YL Planning Commission Wed, Feb 26 6:30 PM
As of January 7, 2020
*An updated version will be distributed following approval of Director assignments.
Page 103 of 103