Loading...
HomeMy WebLinkAbout2019-11-26 - Board of Directors Meeting Minutes (B) 2019-126 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, November 26, 2019, 2019, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The meeting was called to order at 6:42 p.m. 2. PLEDGE OF ALLEGIANCE, 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Brooke Jones, President Marc Marcantonio, General Manager Phil Hawkins, Vice President Brett Barbre, Assistant General Manager J. Wayne Miller, PhD Gina Knight, Human Resources and Risk Manager Al Nederhood Delia Lugo, Finance Manager Pasquale Talarico, Director of Public Affairs DIRECTORS ABSENT Rosanne Weston, Engineering Manager Andrew J. Hall Annie Alexander, Executive Asst/Board Secretary Freddie Ojeda, Operations Superintendent ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP 4. ADDITIONS/DELETIONS TO THE AGENDA. None. 5. INTRODUCTIONS AND PRESENTATIONS, 5.1. Elected Official Liaison Reports None. 5.2. Federal and State Legislative Update Staff reported on attendance at an upcoming conference and speaking engagement related to Per- and Polyfluoroalkyl Substances (PFAS) and scheduled publication of the District's next newsletter. Minutes of the YLWD Board of Directors Regular Meeting Held November 26,2019 at 6:30 p.m. 1 2019-127 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Director Nederhood requested to remove Item Nos. 7.2. and 7.4. from the Consent Calendar for separate action. Director Miller made a motion, seconded by Director Hawkins, to approve the remainder of the Consent Calendar. Motion passed 4-0-0-1 with Director Hall being absent. 7.1. Payment of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,118,463.39. 7.3. Cash and Investment Report for Period Ending October 31, 2019 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the period ending October 31, 2019. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.2. Budget to Actual Reports for Month Ending October 31, 2019 Director Nederhood commented on his net income projections for FYE20. He also requested a representative from Public Agency Retirement Services (PARS) update the Board on the status of District investments at a future meeting, perhaps in January, and suggested the Board consider revising the District's investment strategy due to market conditions. (Item No. 7.4. was discussed prior to a vote being taken on this item.) 7.4. Discontinuation of Residential Water Service for Nonpayment Policy (SB 998) Director Nederhood commented on the percentage of the federal poverty level identified in the policy (200%) to qualify as a low-income customer. He suggested the Board consider a higher percentage. Staff will work with legal counsel to research this possibility. Staff is also looking into bill payment assistance program options for low-income customers. Minutes of the YLWD Board of Directors Regular Meeting Held November 26,2019 at 6:30 p.m. 2 2019-128 Director Nederhood made a motion to accept Item No. 7.2. and defer consideration of Item No. 7.4. to the next regular Board meeting. President Jones suggested action on these items be considered separately. Motion failed for lack of a second. Director Nederhood made a motion, seconded by Director Hawkins, to receive and file the Budget to Actual Reports for the month ending October 31, 2019 (Item No. 7.2.). Motion carried 4-0-0-1 with Director Hall being absent. Director Nederhood made a motion, seconded by Director Hawkins, to postpone action on Item No. 7.4. until the next regular Board meeting to allow staff time to look into the possibility of utilizing a higher percentage of the federal poverty level for customers to qualify as low-income as defined in the policy. Motion carried 3-1-0-1 with Director Miller voting No and Director Hall being absent. 8. ACTION CALENDAR 8.1. Amending the General Manager's Employment Agreement General Counsel Gagen reported that negotiations with the General Manager had resulted in a recommendation that the Board consider increasing the position's salary by 5%, providing a one-time performance based bonus of $4,500, and extending the Employment Agreement for an additional 2 years. Director Hawkins made a motion, seconded by Director Jones, to: (1) approve the Sixth Amendment to the Employment Agreement for the Position of General Manager as negotiated by the District's Designated Representative; and (2) adopt Resolution No. 2019-XX approving the Classification and Salary for the General Manager effective September 1, 2019, and rescinding Resolution No. 18-33. Motion carried 3-0-1-1 on a Roll Call vote with Director Nederhood abstaining and Director Hall being absent. 9. DISCUSSION ITEMS, 9.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Minutes of the YLWD Board of Directors Regular Meeting Held November 26,2019 at 6:30 p.m. 3 2019-129 Staff reported on Orange County Water District's newly adopted policy to assist groundwater producers with PFAS treatment. Discussion followed regarding the impact of anticipated lower response levels for Perfluorooctane Sulfonate (PFOS) and Perfluorooctanoic Acid (PFOA). Staff then provided a presentation on the status of YLWD's proposed PFAS Treatment Plant and existing Pilot Test project. The group then discussed the financial impact of having to switch water sources from a combination of groundwater and surface water to 100% surface water. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports Vice President Hawkins noted he would be late for the next regular meeting as he'd be traveling. The Directors then commented on their attendance at the listed meetings and events. 10.2. General Manager's Report General Manager Marcantonio previously distributed a written report. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks Director Nederhood inquired as to the status of American Water Works Association's (AWWA) most recent benchmarking survey and a summary of total expenses for the Fairmont Booster Pump Station Upgrade Project. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Jones/Hawkins) ■ Minutes from the meeting held Monday, November 25, 2019 at 4:00 p.m. will be provided when available. Minutes of the YLWD Board of Directors Regular Meeting Held November 26, 2019 at 6:30 p.m. 4 2019-130 ■ Next meeting is scheduled Thursday, January 23, 2020 at 4:00 p.m. 11.2. Joint Agency Committee with City of Yorba Linda (Jones/Hawkins) ■ Next meeting is scheduled Monday, December 16, 2019 at 3:00 p.m. at Yorba Linda City Hall. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Minutes of the meeting held Tuesday, October 29, 2019 at 3:30 p.m. were included in the agenda packet. ■ Next meeting is scheduled Wednesday, January 15, 2020 at 3:00 p.m. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from December 1, 2019 — January 31, 2020 The Board made no changes to the activity calendar. 13. ADJOURNMENT 13.1. The meeting was adjourned at 8:02 p.m. '-A-nnie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held November 26,2019 at 6:30 p.m. 5