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HomeMy WebLinkAbout2020-01-28 - Board of Directors Meeting Minutes (B)1. 3 4. 5. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, January 28, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The meeting was called to order at 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL DIRECTORS PRESENT Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones J. Wayne Miller, PhD Al Nederhood 2020-010 STAFF PRESENT Marc Marcantonio, General Manager Brett Barbre, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Kaden Young, Sr Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. INTRODUCTIONS AND PRESENTATIONS 5.1. Presentation of Special District Leadership Foundation's District of Distinction Accreditation Renewal and District Transparency Certificate of Excellence Renewal Chris Palmer, Public Affairs Field Coordinator for the California Special Districts Association, reviewed the requirements for both accreditations and presented the Board with renewal certificates. Minutes of the YLWD Board of Directors Regular Meeting Held November January 28, 2020 at 6:30 p.m. 7 2020-011 5.2. Elected Official Liaison Reports None. 5.3. Federal and State Legislative Update None. PUBLIC COMMENTS Jon Conk, Vice President of Project Dimensions, commented on issues related to the provision of water service to the Lakeview Senior Living development project. In response to a request from Julia Schultz (resident), Brett Barbre, in his role as Director for MWDSC, reported on the status of a minor incident that occurred at the Diemer water treatment plant over the weekend. CONSENT CALENDAR Director Jones made a motion, seconded by Director Hall, to approve the Consent Calendar. Motion carried 5-0-0-0. 7.1. Minutes of the Board of Directors Special and Regular Meetings Held January 14, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $4,969,513.18. 7.3. Budget to Actual Reports for the Month Ending December 31, 2019 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the Month Ending December 31, 2019. 7.4. Cash and Investment Report for the Period Ending December 31, 2019 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for Period Ending December 31, 2019. Minutes of the YLWD Board of Directors Regular Meeting Held November January 28, 2020 at 6:30 p.m. 2 2020-012 7.5 Purchase of 2021 Dump Truck Recommendation: That the Board of Directors authorize the General Manager to purchase a 2021 Dump Truck from Inland Kenworth — Montebello in the amount of $206,685.24. 8. ACTION CALENDAR 8.1. Reimbursement of Costs Incurred Before Issuance of Tax -Exempt Obligations for Funding of District's Capital Improvement Program Staff reviewed key assumptions considered in evaluating the financial impact of anticipated lowered response levels for per- and polyfluoroalkyl substances (PFAS). This included expenses associated with switching to 100% import water and the construction, operation, and maintenance of a water treatment plant. Staff also reviewed financial metrics the District is required to meet in order to stay in compliance with its bond debt covenants. Anna Sarabian, Principal for Fieldman Rolapp, presented multiple scenarios for addressing the financial impact of PFAS, funding YLWD's 5 - year Capital Improvement Plan, and meeting the District's minimum bond debt covenants through FYE24. Ms. Sarabian then reviewed Fieldman Rolapp's recommendations. Extensive discussion amongst the Board, staff, Ms. Sarabian, and members of the audience followed. Director Hall made a motion, seconded by Director Nederhood, to: (1) direct staff to issue a request for proposal to pursue a line of credit; (2) adopt Resolution No. 2020 -XX regarding intention to issue tax exempt obligations for the purpose of permitting the reimbursement of not -to - exceed $20,000,000 for incurred costs related to the current capital improvement program which are incurred before the issuance of tax- exempt obligations, and rescind Resolution No. 18-25; and (3) direct staff to present funding alternatives to the Board for review and approval prior to moving forward with obtaining a line of credit or issuing bond debt. Ms. Sarabian responded to questions from the Board regarding the estimated interest expense for a line of credit. Motion carried 5-0-0-0 on a Roll Vote. Minutes of the YLWD Board of Directors Regular Meeting Held November January 28, 2020 at 6:30 p.m. 3 2020-013 9. DISCUSSION ITEMS 9.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff briefed the Board on a PFAS workshop held the previous week at OCWD, upcoming tours of the District's pilot plant, and the results of recent pilot plant testing. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. 10.2. General Manager's Report General Manager Marcantonio reported that the District's Admin facility would be serving as a vote center in the upcoming election. He also commented on recent media coverage related to PFAS and then asked each of the managers to report on activities within their respective departments. 10.3. General Counsel's Report None. 10.4. Future Agenda Items and Staff Tasks Director Nederhood requested a copy of the District's financial model and inquired as to the status of American Water Works Association's most recent benchmarking survey and a summary of total expenses for the Fairmont Booster Pump Station (FBPS) Upgrade Project. Staff noted that the benchmarking survey had been e-mailed the previous week and that the expense summary for the FBPS Upgrade Project was forthcoming. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) ■ Meeting scheduled Thursday, January 23, 2020 at 4:00 p.m. was cancelled. Minutes of the YLWD Board of Directors Regular Meeting Held November January 28, 2020 at 6:30 p.m. 4 2020-014 ■ Next meeting is scheduled Thursday, March 26, 2020 at 4:00 p.m. at YLWD. 11.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Next meeting is scheduled Monday, March 23, 2020 at 4:00 p.m. at YL City Hall. 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Minutes of the meeting held Wednesday, January 15, 2020 at 3:00 p.m. will be provided when available. ■ Next meeting is scheduled Wednesday, April 29, 2020 at 3:00 p.m. at YLWD. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 29 — March 31, 2020 The Board made no changes to the activity calendar. 13. ADJOURNMENT 13.1. The meeting was adjourned at 8:36 p.m. Lg�� Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held November January 28, 2020 at 6:30 p.m. 5