HomeMy WebLinkAbout2009-04-21 - Executive-Administrative-Organizational Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING
April 21, 2009
A meeting of the Executive-Administrative-Organizational Committee was called to
order by Director Summerfield at 8:00 a.m. The meeting was held at the District's
Administrative Office at 1717 East Miraloma Avenue, Placentia CA 92870.
COMMITTEE STAFF
Director John Summerfield, Chair Ken Vecchiarelli, General Manager
Director William R. Mills Pat Grady, Assistant General Manager
PUBLIC COMMENTS
None.
ACTION ITEMS
None.
DISCUSSION ITEMS
1. Board Strategic Planning Workshop - Draft Report
The Committee reviewed and discussed the draft report from the Strategic
Planning Workshop prepared by John Acampora of the Management Action
Program consulting team. Staff stated their objective is to present an
implementation plan for the various action items indentified in the draft report to
the respective committees for review and consideration. Staff also reported that
the draft was sent to each Director to solicit corrections and comments before the
final report is taken to the full board to receive and file.
2. Board Budget Workshop
Staff reported a Director had recommended a full board workshop to discuss the
proposed budget and certain elements contained within the budget. This
workshop could be held sometime in May and would be in addition to the budget
workshop scheduled during the first board meeting in June. Following a short
discussion of the status and progress of the budget, the Committee deferred this
matter for further determination. Staff will present a recommendation at a later
date.
3. Recommendation for Becoming Signatory of the CUWCC
Staff presented the BMP's as developed by the CUWCC, and the areas where
the District would not be in compliance if YLWD were a signatory to that
organization. The Committee did not recommend becoming a member of the
CUWCC at this time, but suggested the District evaluate those items of non-
compliance and potentially incorporate them into a Public Information Master
Plan.
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4. Changes to Board Packets
Staff recommended removing the Board Activities Calendar from the agenda
itself and creating a separate agenda item with the same information. The
agenda automation software system currently being implemented is not capable
of displaying the activities calendar on the agenda. The Committee supported
staff's recommendation and further authorized staff to develop a more user-
friendly calendar that could be posted on the District's web site.
5. Report on Legislative Activities - Sacramento Advocates
A report of legislative activity prepared by Sacramento Advocates was presented
to the Committee. No action was taken.
6. Report on Grant Activities - Townsend Public Affairs
A report prepared by Townsend Public Affairs was presented in the agenda
packet. The Committee requested staff to have TPA attend the next Committee
meeting and present an action plan for success in obtaining grant funding.
7. General Counsel's Monthly Summary Billing Reports
The Committee had no comments regarding the report presented in the agenda
packet.
8. Future Agenda Items and Staff Tasks
Director Mills suggested staff look into opportunities to develop our water
resources portfolio including the potential for untreated water use, wastewater
reclamation opportunities and development of other local resources. The
Committee also discussed solar power projects, use of local groundwater at golf
courses and parks, tiered rates and budget based water allocations as future
topics for further consideration.
ADJOURNMENT
The Committee adjourned at 9:30 a.m. The next meeting of the Executive-
Administrative-Organizational Committee will be held May 19, 2009 at 4:00 p.m.
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