HomeMy WebLinkAbout2009-05-07 - Planning-Engineering-Operations Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
May 7, 2009
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Armstrong at 4:00 p.m. The meeting was held at the District's Administrative
Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Paul R. Armstrong, Vice Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage, Alternate Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
Scott Moulton, Consulting Engineer
1. PUBLIC COMMENTS
Mr. Lee Larson, a resident of Grandview Avenue, was present to participate in
the discussion on Item 2.3, which was the first item addressed.
2. ACTION CALENDAR
2.1 Fairmont Site Improvement Agreement with Shapell Industries
This item was the final item discussed. Director Beverage excused
himself from the discussion and the meeting because he declared that he
had a conflict. Engineering Manager Conklin reported on the purpose of
the proposed agreement with Shapell Industries. General Manager
Vecchiarelli described the background and the location of the Fairmont
Reservoir relative to the maintenance yard. Following discussion, Director
Armstrong supported the staff recommendation for the Board's approval of
the improvement agreement.
2.2 Professional Services Agreement Amendment for Lakeview Sewer Lift
Station Rehabilitation
Engineering Manager Conklin reported on the status of the Lakeview
Sewer Lift Station operation and planned rehabilitation, and the need for
additional engineering services to carry the project through bidding and
construction. Following discussion the Committee supported the staff
recommendation for an amendment to the Professional Services
Agreement for Tetra Tech for additional services for a fee not to exceed
$19,960.
2.3 Grandview Sewer Extension - Frontage Fees
General Manager Vecchiarelli reported on the planning, construction, and
more recent events concerning the Grandview Sewer Project. He noted
that there were 11 sewer laterals constructed, two for the Sanchez
property at 5592 Grandview Avenue. Mr. Lee Larson, who was present
for this item, presented his perspective on the project events and potential
1
options on the cost per residence. Following discussion, the Committee
recommended that the cost for each of the 10 residences served by the
Grandview sewer for design and construction cost be assessed at
$15,767. It was noted that in addition to this share of the design and
construction cost, each residence will need to pay for existing agency fees
for new sewer service from the Orange County Sanitation District, City of
Yorba Linda, and Yorba Linda Water District, as well as costs to abandon
their existing septic tank system and connect to the new sewer. The
Committee also recommended that staff be directed to collect the
appropriate fees and penalties for the unpermitted connection to the
Grandview Sewer at 5551 Grandview Avenue.
2.4 Award of Construction Contract for San Antonio Pressure Reducing
Station
Engineering Manager Conklin reported on receipt of bids for the subject
project, to retrofit the pressure reducing station and to serve the 800
homes in the Zone Reconfiguration Project beginning construction.
Following discussion, the Committee supported the staff recommendation
for award of the contract to the low-bidder, Paulus Engineering for
$236,250.
3. DISCUSSION ITEMS
3.1 Monthly Groundwater Production and Purchased Water Report
Chief Plant Operator DeCriscio reported on groundwater pumping and
water purchased for the month of April 2009. He noted that our
groundwater pumping remains slightly above our goal and will be throttled
back to hit 60% through the end of June.
3.2 Monthly Preventative Maintenance Program Report
Operations Manager Cory reported on the status of the subject program
for each category. He and General Manager Vecchiarelli noted that staff
has been addressing sewer repair issues in addition to its other duties.
3.3 Monthly MWDOC Managers Meeting Summary Report
General Manager Vecchiarelli reported that he attended the April meeting
at MWDOC and that the major item of discussion was the Met water
allocation and rates which were approved mid April.
3.4 Monthly OC Groundwater Producers Meeting Summary Report
Engineering Manager Conklin reported on the April Groundwater
Producers meeting that he and John DeCriscio attended. He noted that a
major item of discussion was the projected BPP, BEA and RA, which have
since been established by the OCWD Board. General Manager
Vecchiarelli reported that the OCWD Board also approved the purchase of
18,000 AF of Met untreated full-service water at a cost of $11 million for
recharge of the basin in May and June.
3.5 Status Report on Capital Projects in Progress
Engineering Manager Conklin reported on the capital projects in progress,
as summarized in the status report in the committee packet.
2
3.6 Future Agenda Items and Staff Tasks
The Committee asked that staff look at getting the agenda packet to the
committee further ahead of the meeting date, to provide more time for
review. The Committee asked that staff look again at the issues relating
to potential development of the tops of reservoirs to provide space for
community sports and other activities.
4. ADJOURNMENT
The meeting was adjourned at 5:50 p.m. The next regular meeting of the
Planning-Engineering-Operations Committee will be held June 4, 2009 at 4:00
p.m.
3