Loading...
HomeMy WebLinkAbout2020-03-05 - Board of Directors Meeting Agenda PacketAGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING  Thursday, March 5, 2020, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL   Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones, Director J. Wayne Miller, PhD, Director Al Nederhood, Director 4. PUBLIC COMMENTS  Any individual wishing to address the Board or Committee is requested to identify themselves and state  the matter on which they wish to comment. If the matter is on the agenda, the Chair will recognize the  individual for their comment when the item is considered. No action will be taken on matters not listed  on the agenda. Comments are limited to three minutes and must be related to matters of public interest  within the jurisdiction of the Water District. (GC 54954.3)  5. ACTION CALENDAR  This portion of the agenda is for items where staff presentations and Board or Committee discussions  are needed prior to formal action.   5.1.Pre­Purchase of Pre­filters, Vessels and Resin, and Temporary Installation of  a Treatment Facility at Well No. 20 to Remove Per­ and Polyflouoroalkyl  Substances (PFAS) from Groundwater   Recommendation:  That the Board of Directors authorize the General  Manager to execute a contract following completion of a competitive bid  process to pre­purchase pre­filters, vessels and resin, and to install a  temporary PFAS Treatment Facility at Well No. 20 for an amount not exceed  $10,000,000. 6. DISCUSSION ITEMS  This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action  of the Board or Committee at the meeting, such as technical presentations, drafts of proposed policies,  or similar items for which staff is seeking advice and counsel. Time permitting, it is generally in the  District’s interest to discuss these more complex matters at one meeting and consider formal action at  another meeting. This portion of the agenda may also include items for information only.   6.1. Orange County Water District PFAS Treatment Systems Planning Study  6.2. Schedule for Fast­Tracking Construction of PFAS Water Treatment Plant Page 1 of 4 7. ADJOURNMENT  7.1. The next Regular Board Meeting will be held Tuesday, March 10, 2020.   Closed Session (if necessary) will begin at 5:30 p.m. and regular business at  6:30 p.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Non­exempt materials related to open session agenda items that are distributed to a majority of the Board or  Committee less than seventy­two (72) hours prior to the meeting will be available for public inspection in the lobby  of the District’s Administrative building located at 1717 East Miraloma Avenue, Placentia CA 92870 during regular  business hours. When practical, these materials will also be available on the District’s website  (http://www.ylwd.com/). (GC 54957.5) Accommodations for the Disabled Requests for disability­related modifications or accommodations, including auxiliary aids or services, required for  participation in the above posted meeting should be directed to the Board Secretary at (714) 701­3020 at least 24  hours in advance. (GC 54954.2(a)) Page 2 of 4 ITEM NO. 5.1. AGENDA REPORT MEETING DATE:March 5, 2020 TO:Board of Directors FROM:Marc Marcantonio, General Manager STAFF CONTACTS:Rosanne Weston, Engineering Manager Divya Agrawalla, Principal Engineer SUBJECT:Pre-Purchase of Pre-filters, Vessels and Resin, and Temporary Installation of a Treatment Facility at Well No. 20 to Remove Per- and Polyflouoroalkyl Substances (PFAS) from Groundwater RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a contract following completion of a competitive bid process to pre-purchase pre-filters, vessels and resin, and to install a temporary PFAS Treatment Facility at Well No. 20 for an amount not exceed $10,000,000. SUMMARY: In order to fast-track the installation of a system-wide PFAS Treatment Facility and to enable the District to quickly provide temporary treatment of groundwater to serve approximately 10% of the District, the District has identified the need to pre-purchase PFAS Treatment Facility equipment and to install a temporary PFAS Treatment Facility at Well No. 20. FISCAL IMPACT: Budgeted: No Total Budget: $10,000,000 Maximum Cost Estimate: TBD Funding Source: Capital Reserves/Pending Line of Credit Job No: 2020-05 BACKGROUND: The District will be building new water treatment facilities to treat Per- and Poly-fluoroalkyl substances (PFAS) due to the new Response Levels released by the Division of Drinking Page 3 of 4 Water (DDW) on February 6, 2020. The PFAS Treatment Facilities will be designed and constructed utilizing a Design-Build approach. However, in order to complete the construction of the PFAS Treatment Facilities in an expedited manner, the District has identified the need to immediately contract with a company to pre-purchase equipment and resin. The cost and lead time for the equipment and resin are increasing rapidly due to the recent changes in regulations that are driving the demand for PFAS treatment. If the equipment and resin are not purchased immediately, the schedule for constructing the District's PFAS Treatment Facilities will be significantly delayed. On average, for every day the District uses imported water rather than the less expensive groundwater, the District will incur an additional $22,000 per day in water costs. The District has also identified a way to quickly provide groundwater treatment at Well No. 20 to reduce water costs. A temporary PFAS Treatment Facility will be installed at Well No. 20 to enable the District to serve treated groundwater to approximately 10% of the District. The temporary treatment facility will be utilized until such time that the equipment can be relocated and installed on a permanent basis as part of the permanent PFAS Treatment Facilities. This treatment facility will include pre-filters, vessels, resin and ancillary piping that will be installed by the contractor under this contract. The District anticipates issuing a request for bids on March 2, 2020, and proposes to enter into a contract with the company to be selected by the evaluation committee consisting of YLWD and OCWD staff. The District anticipates being reimbursed for the PFAS pre-filters, vessels and resin through a reimbursement agreement with OCWD. It is not known at this time if the installation costs and ancillary piping for the temporary PFAS Treatment Facility at Well No. 20 will be considered to be reimbursable expenses by OCWD. STRATEGIC PLAN INITIATIVES: SR G1 4B Address infrastructure needs by updating/implementing the Capital Improvement Plan; SR G3 2B Address the District's future infrastructure needs; and SR G3 2C Evaluate and maintain sustainable operations (e.g. energy and water use efficiency). Page 4 of 4 BACKUP MATERIALS DISTRIBUTED LESS THAN 72 HOURS PRIOR TO THE MEETING ITEM NO. . PFAS Treatment Systems Planning Study Yorba Linda Water District Board Meeting March 5, 2020 M ■ .err y� OUR FOCUS OUR BUSINESS 1! OUR • MosherEngineers...Working Wonders With WaterMATERIALS SUBMITTED BY: Jeffrey DATE:MEETING ITEM NO. 6.1. Current Project Status Schedule I 1 . Data Collection Draft Kick off ® ` ♦ Final 2A.Alternatives ldentification - Q Meeting Producer mtgs 213. Preliminary Screening Analysis �t I Producer site visits 3A.Alternatives Assessment r Producer WebFx 313.Alternatives Selection Producer mtgs 4. Phasing Schedule , 0CWD mtg Draft Producer Reports Draft iFinal Report 5. Report _�Z Z+IWFinal Report Q Revised Producer Reports Q 1 m Meeting Biweekly Meetings with PM ► MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Alternative Identification and Analysis Replace Not cost effective waterBlend - Not feasible. Difficult to meet non-detect goal. A, - • with groundwater All wells affected. IF FPack part of well Not feasible. ■ Q Engineered Potential at distributed or centralized sites Q v v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Yorba Linda Water District �OtUEN STATS - Alternative 1 , WATER COMPANY Treatment Location ■ ' 1 h HQ 21 11/20 �= _ 1 21 11 - Well NO.I CITY OF a _ ANAHEI 5 20 Well No.21® 7 well C 5o rrfu Ana River 10 Well Nazu 12 18 19 Q 15 Q v v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Yorba Linda Water District — GOtUEN STATS Alternative 2 WATER COMPANY Treatment Location EITT' � HQ !' 1 Arwhe?m iVim' . 1- take[ate 1 'f1 9 5 CITY OF 10ANAHEI Well No.21 — 12 CITY OF 5o rrfu Ang River 18 ANAHEIM well +0.11 19 Well N0.20 15 21 11 v 20 v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Yorba Linda Water District - - Alternative 3 , WATER COMPANY Treatment Location■ 11/20 1 Anafa�tm M. �ills �� I _ *. 5 [ate � 7 0 0 -5z CITY OF Well No.21 10 ANAHEI 12 CITY OF 5o rrfu Ana River 18 ANAHEIM Well 19 Well I 15 21 11 v 20 v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. YLWD - Alternative 4 • Temporary Treatment Facility: At Well 20 • Permanent Treatment Facilities: At Well 20 At HQ - treat water from Wells 1 , 5, 7, 10, 12, 18, and 19 1 b MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. NEW: Alternative 5 • Added to OCWD Study based on the discussion of alternatives • Alternative 5: Temporary Treatment at Well 20 Permanent: At Well 20 - treat water from Wells 20, 21 , and future 22 At HQ - treat water from Wells 1 , 5, 7, 10, 12, 18, 19, and future 23 9[ 1Q Q v v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Preliminary Cost Estimates - HQ and Well 20 (Alternative 4) GAC GAC 1220s 1240s IX 1220sLead-Lag Lead-Lag Lead-Lag • Life-Cycle Cost* $94M $79M $90M $320M O&M Unit Cost ($/AF) $75 $70 $ 113 $400 Unit Cost ($/AF) $ 170 $ 141 $ 161 $575 Q Q v v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Preliminary Cost Estimates — With IX Life-Cycle Cost $90M $89M $95M $90M $90+ M Unit Cost ($/AF) $ 160 $ 160 $ 170 $ 160 $ 160+ a Q Q v v MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.1. Next Steps Schedule I 1 . Data Collection Draft Kick off ♦ Final 2A.Alternatives ldentification Meeting Producer mtgs 213. Preliminary Screening Analysis �t I Producer site visits 3A.Alternatives Assessment r Producer Webb ; 313.Alternatives Selection Producer mtgs 4. Phasing Schedule , 0CWD mtg Draft Producer Reports Draft iFinal Report 5. Report _�Z Z+IWFinal Report Q Revised Producer Reports Q 1 m Meeting Biweekly Meetings with PM ► MATERIALS SUBMITTED BY: Jeffrey Mosher MEETING DATE: March 5, 2020 ITEM NO. 6.2. r: i Agenda item 6.2 - - Schedule for fast-tracking construction of the PFAS WTP MATERIALS SUBMITTED BY: Matthieu Roussillon MEETING DATE: March 5, 2020 ITEM NO. . Alternative Approaches to Accelerate Schedule Substantial Completion L for 0'• • • • • on a� � �` > Design-Build 10 10 10 10 (GMDesign Procurement Design GMP - Criteria &Contracting Progression Validation LO uction �o Designl � Builder 0 U Accelerated schedule, optimizing "down time" during procurement Q � Procurement Design � GMP U "Progressive" &Contracting Progression Validation NEIL Design-Build Design � - Designl Criteria I� `.Q Q Substantial Builder Ear/y • • • W Re%ase Design GMP Package Construction • % Progression Validation production on 05 /28/21 MATERIALS SUBMITTED BY: Matthieu Roussillon MEETING DATE: March 5, 20 20 ITEM NO. . EV Alternative 4 : Get Well #20 online asap (temporary system ) ® Enhanced Y Procurement Design � G.MP "Progressive" &Contracting Progression Validation ug;la Design-Build Design • , Desi nl Criteria �``� `.O Q Early • • - • F1111MN 9 � , • - Builder(GMP) with intsetmalplatirry �+ Re%ase Design GMP Package • • nl ' Progression Validation Constriction > Well 20 production on /28/21 Install Well 20 Switch � Temporar Operation of the Temporary System at We//20 � � Q at Well 20 ` to online on Permanent Accelerated schedule, optimizing down time" during procurement, MATERIALS SUBMITTED BY: Matthieu Roussillon MEETING and minimizing cost of imported water during the construction phase DA2020 ITEM NO. . PIP pr liff- 1' Questions? MATERIALS SUBMITTED BY: Matthieu y► Roussillon MEETING DATE: March 5, 20 20