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Home My WebLink About2020-03-10 - Board of Directors Meeting Minutes (B)1 2. 3. 4. MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Tuesday, March 10, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The meeting was called to order at 6:31 p.m. PLEDGE OF ALLEGIANCE ROLL CALL DIRECTORS PRESENT Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones J. Wayne Miller, PhD Al Nederhood %Ily�laly�:� STAFF PRESENT Marc Marcantonio, General Manager Brett R. Barbre, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Kaden Young, Sr Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP ADDITIONS/DELETIONS TO THE AGENDA None. General Counsel Gagen announced that the Board took no reportable action in Closed Session during the preceding Special Meeting. INTRODUCTIONS AND PRESENTATIONS 5.1. Special Recognition of Marc Marcantonio, General Manager The Board of Directors presented General Manager Marcantonio with a proclamation in recognition of his service to the District and upcoming retirement. Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at &30 p.m. 2020-029 Proclamations from the following elected officials were also presented to General Manager Marcantonio: Representative Gil Cisneros Senator Ling Ling Chang Assemblymember Phillip Chen Orange County Third District Supervisor Donald P. Wagner Yorba Linda City Council Placentia City Council Mesa Water District Board of Directors East Orange County Water District Board of Directors 5.2. Elected Official Liaison Reports Brett R. Barbre, in his capacity as Director for the Metropolitan Water District of Southern California (MWD) and Director for Municipal Water District of Orange County (MWDOC), reported that Jeff Kightlinger, General Manager for MWD, had announced his retirement at the end of the calendar year. 5.3. Federal and State Legislative Update Staff reported that a representative from SoCal Gas recently participated in a tour of the District's infrastructure. SoCal Gas has requested the District adopt a resolution in support of balanced energy solutions and maintaining local control of energy solutions. This matter will be presented to the Board for consideration at the next regular meeting. Staff noted that a letter in support of Assembly Bill 2182 would be submitted to the California Utilities and Energy Committee the following day. 6. PUBLIC COMMENTS Julia Shultz, resident, thanked General Manager Marcantonio for his service to the District. Pat Nelson, resident, spoke in favor of forming a coalition to address water related regulations and mandates. 7. CONSENT CALENDAR President Hawkins announced he had received a request from one of the Directors to remove Item No. 7.3. from the Consent Calendar for separate action. Director Jones made a motion, seconded by Director Hall, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0. Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at 6:30 p.m. 2 2020-030 7.1. Minutes of the Board of Directors Regular Meeting Held February 11, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Special Meeting Held February 18, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Budget to Actual Reports for Month Ending January 31, 2020 Recommendation: That the Board of Directors receive and file the Budget to Actual Reports for the month ending January 31, 2020. 7.5. Cash and Investment Report for Period Ending January 31, 2020 Recommendation: That the Board of Directors receive and file the Cash and Investment Report for the period ending January 31, 2020. 7.6. Unaudited Financial Statements for Second Quarter for Fiscal Year 2020 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for Second Quarter of FY20. 7.7. Directors' and General Manager Fees and Expenses Report for the Second Quarter of Fiscal Year 2020 Recommendation: That the Board of Directors receive and file the Directors' and General Manager Fees and Expenses Report for Second Quarter of FY20. 7.8. No -Cost Change Order No. 1 for Camino Verde and Mickel Lane Waterline Improvement Project Recommendation: That the Board of Directors approve Change Order No. 1 for the Camino Verde and Mickel Lane Waterline Improvement Project, J2018-03. Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at 6:30 p.m. 3 2020-031 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.3. Payments of Bills, Refunds, and Wire Transfers Staff responded to questions from Director Nederhood regarding a few expenditures on the check register. Director Nederhood made a motion, seconded by Director Jones, to ratify and authorize disbursements in the amount of $1,858,019.60. Motion carried 5-0-0-0. 8. ACTION CALENDAR 8.1. Contract Award for Revolving Line of Credit Staff reviewed the results of the Request for Proposal for the acquisition of a $20 million revolving line of credit (LOC). The purpose of the LOC is to help fund projects identified in the District's Capital Improvement Plan and construction of the groundwater treatment plant to remove per- and polyfluoroalkyl substances (PFAS). Staff recommended awarding the contract to Opus Bank. Anna Sarabian, Principal for Fieldman Rolapp, responded to questions from the Board regarding interest rate options and bank fees. Director Hall made a motion, seconded by Director Jones, to award a contract for a $20 Million Revolving Line of Credit to Opus Bank and accept their listed Terms and Conditions. Motion carried 5-0-0-0. 9. DISCUSSION ITEMS 9.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff briefed the Board on the status of Orange County Water District's (OCWD) draft reimbursement agreement with groundwater producers and installation of a temporary PFAS groundwater treatment plant at one of the District's wells. 9.2. Status of Operations Activities Staff provided a presentation on the District's unidirectional flushing program. Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at 6:30 p.m. 4 2020-032 Pat Nelson, resident, commented on the "no dumping — drains to ocean" signage painted near some storm drains. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. 10.2. General Manager's Report General Manager Marcantonio commented on his service at the District and commended the Board and staff on their work to support the community. The Board thanked General Manager Marcantonio for his service. 10.3. General Counsel's Report General Counsel Gagen briefed the Board regarding the need for him to enter into a non -disclosure agreement (NDA) to review the draft retainer agreement for shared litigation counsel as identified in OCWD's draft reimbursement agreement with groundwater producers for construction of PFAS water treatment systems. He also thanked General Manager Marcantonio for his service. 10.4. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS 11.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) ■ Meeting scheduled Thursday, March 26, 2020 at 4:00 p.m. was cancelled. 11.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Next meeting is scheduled Monday, March 23, 2020 at 4:00 p.m. at YL City Hall. (This meeting was subsequently cancelled.) Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at 6:30 p.m. 5 2020-033 11.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) • Next meeting is scheduled Wednesday, April 29, 2020 at 3:00 p.m. at YLWD. (This meeting will now be held via teleconference.) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from March 11 — April 30, 2020 The Board made no changes to the activity calendar. 13. ADJOURNMENT 13.1. The meeting was adjourned at 7:44 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 10, 2020 at 6:30 p.m. 6