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HomeMy WebLinkAbout2020-04-14 - Board of Directors Meeting Minutes (B)1 2. 3 4. 5. 2020-049 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING (TELECONFERENCE) Tuesday, April 14, 2020, 6:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 SPECIAL NOTICE As noted on the agenda, this meeting was facilitated via teleconference pursuant to Paragraph 3 of Executive Order N-29-20 issued by the Governor of California on March 17, 2020. CALL TO ORDER The meeting was called to order at 6:30 p.m. At the request of President Hawkins, Director Nederhood provided an invocation. PLEDGE OF ALLEGIANCE ROLL CALL DIRECTORS PRESENT Phil Hawkins, President Andrew J. Hall, Vice President Brooke Jones J. Wayne Miller, PhD Al Nederhood STAFF PRESENT Brett R. Barbre, Assistant General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources and Risk Manager Delia Lugo, Finance Manager Pasquale Talarico, Director of Public Affairs Rosanne Weston, Engineering Manager Annie Alexander, Executive Asst/Board Secretary Kaden Young, Sr Management Analyst ALSO PRESENT Andrew Gagen, General Counsel, Kidman Gagen Law LLP General Counsel Gagen announced that the Board took no reportable action in Closed Session during the preceding Special Meeting. ADDITIONS/DELETIONS TO THE AGENDA None. Minutes of the YLWD Board of Directors Regular Meeting Held April 14, 2020 at &30 p.m. 2020-050 6. INTRODUCTIONS AND PRESENTATIONS 6.1. Elected Official Liaison Reports Brett R. Barbre, in his capacity as Director for the Metropolitan Water District of Southern California (MWD), reported on MWD's recently adopted 2 -year budget and litigation initiated against the State. 6.2. Federal and State Legislative Update Director of Public Affairs Talarico reported on the Governor Newsom's press conference regarding the State's response to the coronavirus (COVID-19) pandemic. 7. PUBLIC COMMENTS Board Secretary Alexander confirmed that no written public comments had been received for this meeting. No members of the public expressed an interest to provide comment at this time. 8. CONSENT CALENDAR Director Jones requested to remove Item No. 8.6 from the Consent Calendar for separate action. Director Hall made a motion, seconded by Director Nederhood, to approve the remainder of the Consent Calendar. Motion carried 5-0-0-0 on a roll call vote. 8.1. Minutes of the Board of Directors Special Meeting Held March 5, 2020 Recommendation. That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Special and Regular Meetings Held March 10, 2020 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Minutes of the Board of Directors Special and Regular Meetings Held March 24, 2020 Recommendation: That the Board of Directors approve the minutes as presented. Minutes of the YLWD Board of Directors Regular Meeting Held April 14, 2020 at 6:30 p.m. 2 2020-051 8.4. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of $1,588,430.90. 8.5. Terms and Conditions for Sewer Service with EI-Yorba Linda, LLC for Tentative Tract Map 17784, Job No. 201947S Recommendation: That the Board of Directors approve the Terms and Conditions for Sewer Service with EI-Yorba Linda, LLC for Tentative Tract Map 17784, Job No. 201947S. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 8.6. Task Order for Wastewater Master Plan Staff explained that the District's Wastewater Master Plan was outdated and needed to include the east portion of the collection system that was previously acquired from the City of Yorba Linda. Director Jones made a motion, seconded by Director Hall to approve a Task Order for the Wastewater Master Plan to Psomas under the Professional Services Agreement for On -Call Professional Engineering Services awarded on January 14, 2020. Motion carried 5-0-0-0 on a roll call vote. ELECTED OFFICIAL LIAISON REPORTS CONTINUED Mayor Pro Tem Gene Hernandez commented on the City of Yorba Linda's COVID-19 mitigation efforts. 9. ACTION CALENDAR 9.1. PFAS Treatment Facilities and Program Agreement General Counsel Gagen reviewed the purpose of the agreement and major sections and provisions contained within. Mr. Gagen explained that it was unknown if the indemnification clauses in the agreement could potentially impact the groundwater producers' insurance policies with ACWA-JPIA. He noted that one of the producers was looking into this matter and it may be prudent for the Board to consider deferring action on this item until a determination has been made. Consideration of this item was deferred to the next regular meeting. Minutes of the YLWD Board of Directors Regular Meeting Held April 14, 2020 at 6:30 p.m. 3 2020-052 10. DISCUSSION ITEMS 10.1. Treatment of Groundwater Supplies to Remove Per- and Polyfluoroalkyl Substances (PFAS) Staff reported that the bids for installation of a temporary PFAS groundwater treatment plant at one of the District's wells had been cancelled. As OCWD will only partially reimburse the District for temporary treatment, staff is looking into installing two permanent treatment plants at Wells 20 and 21. Staff believes a proposal for this project could be ready for the Board's consideration at a special meeting to be scheduled the following week. 10.2. Status of Engineering Activities Staff briefed the Board on the status of various capital improvement projects. 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Directors' Reports The Directors noted their attendance at the listed meetings and events. 11.2. Assistant General Manager's Report Assistant General Manager Barbre reported on some recent tours of the District's facilities and the receipt of an assessment ballot for street lighting and landscaping maintenance at one of YLWD's properties. He also noted that staff would review the impact of Fitch Ratings' new water and sewer rating criteria at the next regular meeting. 11.3. General Counsel's Report 0i- 11.4. Future Agenda Items and Staff Tasks None. Minutes of the YLWD Board of Directors Regular Meeting Held April 14, 2020 at 6:30 p.m. 4 2020-053 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD (Hawkins/Nederhood) ■ Next meeting is scheduled Thursday, May 28, 2020 at 4:00 p.m. 12.2. Joint Agency Committee with City of Yorba Linda (Hawkins/Jones) ■ Next meeting is yet to be scheduled. 12.3. Joint Agency Committee with City of Placentia (Jones/Hawkins) ■ Next meeting is scheduled Wednesday, April 29, 2020 at 3:00 p.m. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from April 15 — May 31, 2020 The Board made no changes to the activity calendar. 14. ADJOURNMENT 14.1. The meeting was adjourned at 7:57 p.m. Annie Alexander Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held April 14, 2020 at 6:30 p.m. 5